HomeMy WebLinkAbout4D, Approve Renewal of Cable Services Contract with the City of�
EN HiLLS
Request for Council Action
1'repared By: Jill Hutmacher, Community
Development Directar Council Meeting Date: July 11, 2011
Approve Renewal of Cable Services Agreement with New Brightan
Budgeied A�nount: Actual Ar�ouni: Funding Source:
$5,400 (2011 �udget year} $5,325 (2011 budget year} Cable Fund
Recommendation:
Appro�e the 2011/2012 Cable Services Agreement with the City of New Brighton.
Supporting Documents:
1. Memorandum dated ruly 11, 2011 from 7ill Hutrnacher, Communi�ty Development Director.
2. Cable Services Agreement.
�
EN H�LLS
MEMORANDUM
DATE: July 11, 2011
TO: Honorable Mayor and City Councilmembers
FROM: Ji�l Hutmacher, Community Development Director cJ �
SUBJECT: Cable Services Agreement
The City contracts with the City of New Brighton for cable services including videotaping
PTanning Comtnission and City Council m�etings, sched�ling the playback for tiiese meetings,
and inputting information on the cable channel bulletin board. The City af New Brighton has
proposed an increase pf $21.00 per month, appxaximately 5%, over the existing 2010I20� 1
agreement.
2010I2011 2011/2012 Increase
Man�hl Cost $435 $45b $211month
Annual Cost $5,220 $5,472 $2521year
The Cable Services Agreement (Attachrnent A), if approved by the City Council, wil� be
effective July 31, 2011 and have a duration of one year.
Recommendation
Staff recommends approval of the 2011/2012 Cable Services Agree�xent with the City of New
Brighton.
City of�lyden Hills
Ciry Councal meeting July 11, 2011
Page 1 of 1
Attachment
Cable Services Ag reement
July 11, 20� 1, City Council Meeting
Agreement between the Cily of New BrigF�tan and the Ci[y of Arden Hi.l[s
�'or Cable Services
Purpose: The purpase of this agreement is to outline the services to 6e provided by the
City of New Brighton to the City of Arden Hilis related to cable services.
Duration: This agreement is ef�ective July 31, 2011 and will exist for one year from t�is
date. Tl�is ag�-eemer�t and teznns can be renewed at the end of one year. Either party can
terrninate the agreennent if a 90 day notice is provided in writing to the oti�er party.
Expla�ation of Services to be Provided: The City af New Brigh�on agees to provide
cable services to the City of Arden Hilis. This witl include video taping the rnonthly
Planning Cocnmissio€� and City Council Meetings, schedulang the playbac�C for these
meetings, and in�utting information on the cable channel bulietin board. The City of
Arden Hills agrees to provide the cahle technician with information/text for the bulletin
board. �t is estimated that the total time requireci in Arden Hills will be approximately
12.5 �ours per month.
The City of New Brighton will provide the City of Arden Hzlls with technical feedback
about the operations of the equipme�t. If the cabie equip�nent is noi functtaning
}�roperly, the City of New Brighton Cable Technicran will inform tl�e Arden Hiils staff oi
the prob[em to ensure that the problem is corrected in a timely fashion. The City of
Arden F-Iiiis agr�es to provide the equipment n.eeded for the above services.
Any special projects or requests for cab�e consulta�ion services not o�tlined in the above
agreement wi�l 6e billed separateiy by the City of New Brighton. The City of New
Srighton will provide the �ity of Arden Hills with a cost proposal £or any special projects
or consuiting activities that are requested by the City of Arder� Hilis but not outlined in
this agreement. The requested �roject will not proceed unless both parties are agreeable
to tl�e cost pro�osal. The City of Ar�.en Hills also agrees to provide the ec{uiprnent
needed #or any special projects or requests for cable consultation services.
Empioyment: The cable tec�nician wi�l remain an emplayee of fihe City of New
B�ightor� during the scope of their work with the City Qf Arden Hiils. The City of New
Brightor� will be responsible for worker's compensation, sa�ary, training and other
benefits related to this position.
Cos�: The City of Arden I-�ills agrees to pay $456/fnonth for the above services. The
City af New Brighton will invoice the City of Arden Hills on a monthly basis. Payment
wi�l be made by the 15C of each month for services and remitted to:
City af New Brighion
Attn. Accounts Payable
803 Old Hwy S NW
New Brigl�ton, MN 55112
Dean R. Lotter Patrick Klaers
City Manager City Administrator
City of New Brightor� City of Arden Hills