HomeMy WebLinkAbout4D, Lake Johanna Fire Department Capital Expenditures�
EN HILLS
Request for CounciY Action
Prepared By: Sue Iverson
Director of Finance and Council Meeting Date: 7�1y 25, 2011
Administrative Services
Lake Johanna Fire Department Capital Expenditures
Budgeted Amount: Actual Amount: Funding Souzce:
$15,405.00 $I5,236.29 Public Safety Capital
Recom�nendation:
L Mo#ion to approve a payment in the amount of $15,23G.29 to the Lake Johanna Fire
Department wI�ich is the City's share of the cost of replacing the LCD TVs in Station 2 and
4, SCBA Mounting Brackets for Ladder Truck 4, plus the cost of the capital
reimbursement to the City af Shorevievv fram the 2011 Budget.
Sup�portin� Docu�nents:
1. See the attached memo from Sue Iverson dated .�uly 25, 2011.
2. 2011 LJ�D Capital Budget.
3. Invoice #3 58 — Reiznbursement oi Capital Expense -$13,165.00.
4. Invoice #361 — Reimbursement of Capital Expense -$1,078.40.
5. Invoice #363 — Reimbursement of Capital Expense -$992.89.
�i EN HILLS
1/1�1 TU�i�7�1 i1111/I
DATE: July 25, 2011
TO: Mayor and Czty Council
FROM: Sue Tverson, Director of Finance and Administrative Services
SUBJECT: Lake Johanna Fire Department Capital Expenditures
SACKGROUND
The City has received three invoices from the Lake Johanna Fire Department (LJFD} for capital
expenditures in 2011. Invoice #361 is related to the p�rchase of Self-Cantained Breathing
Apparat�s (SCBA) Mounting Brac�Cets far Ladder Tr�ck 4. Invoice #363 is related to the
r�placem.ent o� LCD TV for Stations 2 and 4 per the Station Capital Budget. Invoice #358 is
related to the reimbursement of the City of Shorevfew for their payment of r�or� than their share
of past capital expendituxes.
SCBA Mountin� Brackets
In 2008, the Lake Johanna Fire Department purchased a demonstraior ladder truck with
financing over a three year per�od. Attached is Invaic� #361 in ihe amount of $1,078.40, which
is the City's share o�tl�e SCBA mounting brackets for this vehicle which totals $3,$51.43, this is
included in the 2011 capital budget. {Note on the attached Capital Budget under "General
Equipment Capitai" ihe total arriount budgeted far this ite�n was $4,aoa.00.�
LCD TV Replacements
Attached is Invoic� #363 in the amount of $992.89, which is the City's share of the LCD TV
rep�acements for Station 2 and Station 4 which totals $3,546.05. (Note on the attach�d Capital
Budgei ur�der "LJFD �ta#ion Capital" the total amount budgeted for these purchases was
$2,00O.00/each or $4,000.00 in total.}
Capita� Reimbursement
Zn 2004/2005, the Cities who participate in t�e LJFD f re ser�ice reviewed the past funding of
capital expenditures, and put xn place t�e current cost allacation formula for capital expenditures.
As part of thai process, it was deter�mined the City of Shoreview had paid more than its fair shar�
af past capital expenditures. It was determined that this overpayment would be remedied
through a reimbursement to Shoreview by tk�e Cities of Arden Hills and North Oaks over a five-
year period. During this period, when sigx�z�icant capital expenditures are fiznded, a partion o�
the Shor�view share of the expenditures wzll be paid by the Cities of Arden Hills and North
Oaks. The reimbursement began in 2448, and will continue through 2012. The amount of tkxe
reimbursement is $$21,81.5.04 per year, of which ihe Arden Hills portion is $13,Ib5.00.
Attac�ed is Znvozce #358 for $13,165.00. (Note this arnount shows as Arden Hills
Reimburserrient on the "CapitaI Budget Su�nnmary Sheet" under Reimbursements/Credits.)
COUNCIL ACT�4N REQUESTED
Motion to approve a payment in the amount of $15,236.29 to the Lake Johanna Fire
Department which is the City's share of the cost of replacing LCD TVs in �tation 2 and 4,
SCBA Mounting Bracket� for Ladder Truck 4, plus the cost of the capital reimbursezxaent to
the City of Shoreview from th� 2011 budget.
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Lake Johar�na Fire Dept. lnc.
5545 L�xington Ave. No.
Sho�e�iew, MN 55726
lnvoice
Date Invoice #
7�� s�2a� 1 358
Received
Ju� i s 2o�i
�ity o� Arden Hi1ts
P.O. No. Terms Proj�ct
Pec Eapitoi Budget DUE UPON RECiEPT
Quantity �escription Rate Amout�t
Capital Reirr�bursement {to Shore�iew), per 201 i Capita! Bc�dgei 13,'E65.00 13,165.00
��� �
�� a�- `�s�°�
THANK YOIJ !
Tota! $13,'i 65.00
Lake Johanna Fire Dep#. Inc.
5545 Lexington Ave. No.
Shoreview, MN 55925
BIII To
City of Arde� Hills
1245 West Highway 96
Arden Hills, MN 55� 12
Invoice
Date fnvoice #
71i41241'! 361
Received
J�l� 18 2011
City ot Arden Hiiis
F'.O. No. Terms Project
Per Capitol Budgei DUE U�QN RECIEPT
Quantit7+ Description ` Rate Amount
Reimbursement:of Capital Expense 1,07$.40 '[,07$_40
Lir�e Itetn #3 General Equi�rneni B�i�get (non-fease}
SCBA Maunfing Brackets for L-�4
This is 28% af. the total cost of $3,851.43.
��a�`��`�a-oL`��
THANK YQU !
Tota! $�,0��.40
Lake Johanna Fire Dept. Inc.
5545 Lexingion Ave. No.
Shore�iew, MN 55126
Bi11 To
City of Ardert HiiEs
'�245 West Highway 96
Arden Hills, MN 55112
�`��o
��� ���
���ti ���\��5
�� P�O
.,� OF
P.O. No.
:Per Capitol Budget
lnvoice
Daie In�oice #
i114l2d't 1 363
Terms
�I_i���E��LI.�x�l�i�
Project
Q[aantity DescriptioR Rate Amount
Reimb�rsement of Capitat Expense - Sta#ion 8udget gg�,gg 992.89
Line ltem .#8 Re�laee LC� TV 1 Station 21 Capifal` Budget
Line item #5 Replace LC� TV I SCation 41 CapitaE Budget
This is 28.0% o# the total .cos# of $3,546.U5.
_ �a. �gc��� `�s��
�
THANK YOU !
Total $9s2-8�