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HomeMy WebLinkAbout4D, Lake Johanna Fire Department Capital Expenditures� EN HILLS Request for CounciY Action Prepared By: Sue Iverson Director of Finance and Council Meeting Date: 7�1y 25, 2011 Administrative Services Lake Johanna Fire Department Capital Expenditures Budgeted Amount: Actual Amount: Funding Souzce: $15,405.00 $I5,236.29 Public Safety Capital Recom�nendation: L Mo#ion to approve a payment in the amount of $15,23G.29 to the Lake Johanna Fire Department wI�ich is the City's share of the cost of replacing the LCD TVs in Station 2 and 4, SCBA Mounting Brackets for Ladder Truck 4, plus the cost of the capital reimbursement to the City af Shorevievv fram the 2011 Budget. Sup�portin� Docu�nents: 1. See the attached memo from Sue Iverson dated .�uly 25, 2011. 2. 2011 LJ�D Capital Budget. 3. Invoice #3 58 — Reiznbursement oi Capital Expense -$13,165.00. 4. Invoice #361 — Reimbursement of Capital Expense -$1,078.40. 5. Invoice #363 — Reimbursement of Capital Expense -$992.89. �i EN HILLS 1/1�1 TU�i�7�1 i1111/I DATE: July 25, 2011 TO: Mayor and Czty Council FROM: Sue Tverson, Director of Finance and Administrative Services SUBJECT: Lake Johanna Fire Department Capital Expenditures SACKGROUND The City has received three invoices from the Lake Johanna Fire Department (LJFD} for capital expenditures in 2011. Invoice #361 is related to the p�rchase of Self-Cantained Breathing Apparat�s (SCBA) Mounting Brac�Cets far Ladder Tr�ck 4. Invoice #363 is related to the r�placem.ent o� LCD TV for Stations 2 and 4 per the Station Capital Budget. Invoice #358 is related to the reimbursement of the City of Shorevfew for their payment of r�or� than their share of past capital expendituxes. SCBA Mountin� Brackets In 2008, the Lake Johanna Fire Department purchased a demonstraior ladder truck with financing over a three year per�od. Attached is Invaic� #361 in ihe amount of $1,078.40, which is the City's share o�tl�e SCBA mounting brackets for this vehicle which totals $3,$51.43, this is included in the 2011 capital budget. {Note on the attached Capital Budget under "General Equipment Capitai" ihe total arriount budgeted far this ite�n was $4,aoa.00.� LCD TV Replacements Attached is Invoic� #363 in the amount of $992.89, which is the City's share of the LCD TV rep�acements for Station 2 and Station 4 which totals $3,546.05. (Note on the attach�d Capital Budgei ur�der "LJFD �ta#ion Capital" the total amount budgeted for these purchases was $2,00O.00/each or $4,000.00 in total.} Capita� Reimbursement Zn 2004/2005, the Cities who participate in t�e LJFD f re ser�ice reviewed the past funding of capital expenditures, and put xn place t�e current cost allacation formula for capital expenditures. As part of thai process, it was deter�mined the City of Shoreview had paid more than its fair shar� af past capital expenditures. It was determined that this overpayment would be remedied through a reimbursement to Shoreview by tk�e Cities of Arden Hills and North Oaks over a five- year period. During this period, when sigx�z�icant capital expenditures are fiznded, a partion o� the Shor�view share of the expenditures wzll be paid by the Cities of Arden Hills and North Oaks. The reimbursement began in 2448, and will continue through 2012. The amount of tkxe reimbursement is $$21,81.5.04 per year, of which ihe Arden Hills portion is $13,Ib5.00. Attac�ed is Znvozce #358 for $13,165.00. (Note this arnount shows as Arden Hills Reimburserrient on the "CapitaI Budget Su�nnmary Sheet" under Reimbursements/Credits.) COUNCIL ACT�4N REQUESTED Motion to approve a payment in the amount of $15,236.29 to the Lake Johanna Fire Department which is the City's share of the cost of replacing LCD TVs in �tation 2 and 4, SCBA Mounting Bracket� for Ladder Truck 4, plus the cost of the capital reimbursezxaent to the City of Shoreview from th� 2011 budget. -�s � i O 0. A a 0 N O N � T O N � � C t�F ti � O N CO � �� � � N W _'h v� � � � N � � � � T /�/� N Vi �1��+` W � � r � O � N � •V ;'� N ii Q � � U 0 0 N N � � � Y" 0 N w C G? � .� W � N Y � Q� S � m C � �� � � � � � °' � o � ¢ z° c=i? O Li 0 N O N rn T O N � � O H � r Q N tD T � N � Q N � r O N C7 � O N � d N �- � a N � � U c � N .� � '"� l4 N � = O ' � N � r L � -a � o a a z vi E,LL 0 N 0 N m r O N � � O N N' r d N tOi OIN 1i7 O N � T O N C9 � O N N O N T 0 N r,, +. C � d d N � � '� � � L V ,� �C ++ � C � tA • ' m C � [L U Qf y y `_' � R Qf z � . 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F�- O � N ti ti a 0 Q 4 Q ___ _ _ ___ _ � m � 0 a c. a � d � � � OI� � � .Q � U � O :r c� � N ❑ � 7 J � � � .- � � 0 o w O � N 0 � F `u �\ 0 � = � � > 0 � Q Q � � � O L Q. � a ++ � � � � m � a.+ .Q � U � 0 � � � N 0 � � J 0 0 N N � � �: �'� _.. :�� U � « N O U � � A � !L O h �' l�6 `m > v m c � m N a �n � c— m m 0�0> C � N N � � O L a 2 � � 0 � `n � � 0 a a ¢ � Lake Johar�na Fire Dept. lnc. 5545 L�xington Ave. No. Sho�e�iew, MN 55726 lnvoice Date Invoice # 7�� s�2a� 1 358 Received Ju� i s 2o�i �ity o� Arden Hi1ts P.O. No. Terms Proj�ct Pec Eapitoi Budget DUE UPON RECiEPT Quantity �escription Rate Amout�t Capital Reirr�bursement {to Shore�iew), per 201 i Capita! Bc�dgei 13,'E65.00 13,165.00 ��� � �� a�- `�s�°� THANK YOIJ ! Tota! $13,'i 65.00 Lake Johanna Fire Dep#. Inc. 5545 Lexington Ave. No. Shoreview, MN 55925 BIII To City of Arde� Hills 1245 West Highway 96 Arden Hills, MN 55� 12 Invoice Date fnvoice # 71i41241'! 361 Received J�l� 18 2011 City ot Arden Hiiis F'.O. No. Terms Project Per Capitol Budgei DUE U�QN RECIEPT Quantit7+ Description ` Rate Amount Reimbursement:of Capital Expense 1,07$.40 '[,07$_40 Lir�e Itetn #3 General Equi�rneni B�i�get (non-fease} SCBA Maunfing Brackets for L-�4 This is 28% af. the total cost of $3,851.43. ��a�`��`�a-oL`�� THANK YQU ! Tota! $�,0��.40 Lake Johanna Fire Dept. Inc. 5545 Lexingion Ave. No. Shore�iew, MN 55126 Bi11 To City of Ardert HiiEs '�245 West Highway 96 Arden Hills, MN 55112 �`��o ��� ��� ���ti ���\��5 �� P�O .,� OF P.O. No. :Per Capitol Budget lnvoice Daie In�oice # i114l2d't 1 363 Terms �I_i���E��LI.�x�l�i� Project Q[aantity DescriptioR Rate Amount Reimb�rsement of Capitat Expense - Sta#ion 8udget gg�,gg 992.89 Line ltem .#8 Re�laee LC� TV 1 Station 21 Capifal` Budget Line item #5 Replace LC� TV I SCation 41 CapitaE Budget This is 28.0% o# the total .cos# of $3,546.U5. _ �a. �gc��� `�s�� � THANK YOU ! Total $9s2-8�