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Home My WebLink About4F, Motion to Adopt Res 2011-037 Accepting Work Completed and Authorizing Final Payment for Lexington Ave Sidewalk and Trail Project� -�iR 7�EN HILLS Request for Council Action Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: July 25, 2011 Motion to Adopt Resolution 2011-03'7: Accepting Woxk Completed and Authorizing Final Payment af $].9,598.30 for the Lexington Avenue Sidewalk and Trail Project Budgeted A�nount Actual Amouni: Funding Source: $5fl,000 — Trail A(existing trail) $52,490.62 — Tra 7 A $79,551.89 — PIR Fund $63,OQ(1— Trail B(new trail) $54,122.5� Trail B $27,061.28 - Assessments (Construction, Engineering and Legal) Recammendation: • Mation to adopt Resalution 2011-437: Accepting the work completed as Lexingtan Avenue Sidewalk and Trail Project and authorizing final payment to North VaIley, Inc., of Nowthen, Minnesota, in the amount of $ I4,598.30. Sapportin� Doc�[ments: • Memorandum dated July 25, 2011 frorn Kristine Giga. • Application for Payrnent #2. • Resolution 2011-037. � �' �EN�HILLS MEMORANDUM DATE: JuIy 25, 201 I TO: Honorable Mayor and City Councilrnembers Patrick Klaers, City Administrator FROM: K.ristine Giga, Civil Engir�eer SUBJECT: Lexington Avenue Trail and Sidewalk Payment #2 anc� Final Back�rovnd The City of Arden Hills awarded North Vatley, Inc., of Nowthen, Minnesota, the Lexington Avenue Sidewalk and Trail Project on September 13, 2010, for a tatal contract amount of $90,01 l .62. The project has been campieted in accordance with ihe p�ans and specifications. Financial Ympiications The table be�ow provides a history of the costs for the pxojeet: Original Contract Amount Final Con�ract Amount Canstruction $ 90,011.62 $ $6,26594 Engineering {MFRA} $ 16,970.00 $ 15,212.44 Engineering (Roseville} $ 3,140.00 $ 4,640.79 Lega! $ 1,Q00.00 $ 494.00 Total $111,121.62 $ l 06,613. � 7 The �nal const�uction contract amount is $3,745.68 less than the or�g�nal cor�trac� amount. This is a result of change order approved Navember I5, 20]0, which modified the approach to restoration by hydraseeding instea.d of installing soc� so �ate in tY�e year. Roseville staff spent more time on construction abservation tha� originaily anticipated; however, this reduced the hours MFRA spent on constzuction o�eservation. The City or�ginally cor�tracted with MFRA, Inc. far engineering services through the design and City Co€�ncil Meeting 11Metro-inet.uslardenhi}]s1AR&PW1En�ineeringlCot�ncil Acttons120 1 117-2 5-] iMemo_LexTrailPayment2and�inal.doc Page ] of 2 construction p%ases. Legal fees include the City Attort�ey's time in �eviewing and preparing the assessment documentation %r In�and Properties. The following table shows a breakdown of costs for each segment of the trail. Costs include construction, engineer�ng, and legai fees. Original B�dgeted Original Contract Final Con#ract Amount Arr�ount Amount Existing Bitu�inous Traii (Cummings Park $ Sfl,000 $ 57,12I .62 $ 52,49Q.62 Dr. ta Co. Rd. �) New Concrete Sidewalk (Grey Fox $ 63,000 $ 54,004.00 $ 54, I22.55 Rd. to CP Rail} Total $133,000 $l i 1,121.62 $306,613.17 The sod quantity along the existing bituminous trail was higk�er than the quantity along tne concrete sidewaIk. The c�ange fror� sod to hydroseed, therefore, resulted in a lower final contract amount for this segment. There was a sIight increase in subgrade exca�ation costs for the concrete sidewalk to ensure a praper base under the new sidewalk. This project will be paid for using PIR funds. 50% of the cost far the construction of the concrete sic�ewalk will be assessed to Inland Properties. This amount, $27,061.2$, will be divided evenly between Cub and Shannan Square so that each garty is assessed $13,530.64. This assess�ent will be brought to the City CounciI for certifcation at an upcorning council rneeting. Coa�cil Action Reqe�ested Approve Resol�ztion 20t l-037 accepting the work cornpleted as Lexington Avenue Sidewalk and Trai1 Project and authorizing fnal payment to North Valley, Inc., of Nowthen, Minnesota, i� the amount of $13,598.3Q. 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N N O O o �g � � � � � N 2 �!1 N da�$ � $ $ � � N � � � � � : w � � � O O Q Q � G � w � ��°,8S$ S ��., °' p �� r � � � �,S o� ti .- •' � o n N H H �044�{ � �t�1 r W M1 �oSS � � g,�cdc a � � � �1 YI 10 � �9 VJ H � � G d O n�$� � a oo y ��W � m � � �riN� � � � N � M64tliM 19 N M dJ P o�i. O 4 O o: c�i od vi T (�/JNrN f) a000 0 �� Q � . � z � a °a � m � a� � a s �� 0 E � � ` m �" � y��'� � � �Tp� � lq �} � V d � � � � � � EN HILLS CITY OF ARDEN H�LLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUT�ON NO. 2011-037 A RESOLUTION ACCEPTING WORK COMPLETED AND AUTHORIZING FINAL PAYMENT FOR THE LEXINGTON AVENUE SIDEWALK AND TRAYL PROJECT WHEREAS, pursuant to a�written contract signed with the City on. Septernber 13, 2D10, �or ti�e Lexington Avenue Side�va.tk and Trail Project, North Valley, Inc., of Nowthen, Minnesota, Minnesoia, has satisfactorily connpleted the improvements associated with this contract; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: That the work co�npleted under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED: That the City Administrator is hereby directed to issue a proper order for the final payment of such cantract, taking the cantractor's receipt in fiill. AD4PTED BY THE CITY C4UNCIL OF THE CITY OF ARDEN HILLS THIS 25th DAY OF JULY, 2011. David Grant, Mayor ATTEST: Patrick Klaers, City Administra#or