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Home My WebLink About3C, 2011 Fee Schedule Discussion_ __ � � EN HILLS � Reques� for Council Review , � Frepared By: Patrick Klaers Work Session Date: August 15, 2011 City Administrator 2011 Fee Schedule Discussion Discussion Topic: The Council is being asked to discuss the 2011 Fee Schedule and provide direction for sta�f on how ta praceed v�rith preparing th� 2012 Fee Scheduie. Supportin� Documents: L Me�norandum from Sue Iverson, Director of Finance and Adminisirative Services, Michelle Olson, Parks and Recreation Manager, and Meagan Beekman, City Planner. 2. Attachment A: City Council Meeting Minutes from 12113, 1118, and 1119. 3. Attachment B: 2011 Fee Sc�edule. 4. Attachment C: Facility Fees — Surrounding Cities. 5. Attachment D: Youth Facility Fee Impact Examples. 6. Attachment E: Adult Intraraural/Club Field LTse Fee Impact Examples. 7. Attachment F: Surrounding City/Organization's Park Rental Fees. 8. Attachrnent G: City af Arden Hills Park Rental Infonnatian. 9. Attachment H: Minutes from 511 712 0 1 1 PTRC Meeting. 10. Attachrnent I: Surrounding City/Organizations Garden Plot Fees. 11. Attacnment J: City Hall Meeting Roam Rental and ReIated Fees Policy. � EN HILLS MEMORANDUM DATE: August 15, 2011 T0: Honorable Ma�or and City CounciImembers Patrick Klaers, City Administrator FROM: Sue Iverson, Directar of Finance and Administrative Services Michelle 41son, Parks and Recreation Manager Meagan Beekrnan, City PIanner SUBJECT: Fee Scheduie Discussion Bac��round At the December 13, 2010 City Cauncil Meeting, concerns regarding certain fees in the 2011 fee sehedule were mentioned. Council asked for the fee sched�xle to be brought to a Council wark session for review and discussion. At the January 18, 2011 work session, specific concerns about ihe following fees were �dentified: park rental, vegetable garden plots, city hall room rentaI, certain building pern�its, land use applications, and recyc�ing. Meeting minutes from 12/13, 1/18 and 1119 are included for Co�ancil review {Attachment A). The 201 I Fee Schedule (Attachment B) was adopted by the City Council on January 19, 2011. In addition, at the joint City Council/PTRC meeting on March 21St, the City Council finalized the PTRC goals and work plan far 2011. One af those goals listed was to review and anaIyze the impact of establishing a fee structure for park fie�d use in the City and bring a recommendation to CounciL THe Council indicated that they would iike to expand this research to incIude the Ciry park rental fee struciure. Therefor�, staff researched three areas of fees for the PTRC to review: youth field use, adult intramural field use and park r�ntals. Staff has scheduled another discussion an the 2012 �'ee Schedule for the Navember Budget work sessaon. Youth Field Use Fees Attached is the research that staff did regarding w�at the surrounding Cities/4rganizations charge for youth and adult field use (Attachrnent C}. The majority of the youth field use is by the Shoreview Area Youih Basebatl {SAYB} and the North Suburban Soccer Association {NSSA). Staf� provided inforrnatian based on 2010 usage on the financial irnpact af charging variaus fees ta these groups (Attachment D). If the City decided to 1lMetro-inet.uslardenhillslPR&PWIParkslMemoslCouncil Memos408152011 Fee Schedule Discussion.doc 2 charge at the low end of the scale, they could generate an estimate of just under $3,000 in fees. If the City charged at the high end of the fee scale, they could generate an estimate oi just under $8,900 in fees. It is important to note that if we begin charging fees, the �eld use could decline as the associations may scale back on their requests. Staff had a discussion with both associations regarding the potential of fees and asked for their input. The SAYB association acknowledged that they would prefer not to see fees but that they understand the maintenance associated with field use. They requested that the Ci#y give them notice in the summer of 2011 if fees are going to be ir�troduced in arder io adjust their budgets and fees. They acknowIedged that alI fees would be directly reflected in their registration �ees to the participants. NSSA asked for a meeting ta discuss patential fees and also to ask about po�ential capital improvements in our area. They had a similar response to the potential fees as SAYB assaciation. They would ultimately pass on these �'ees in an increased registration �ee to their participants. Howe�er, they inquired if the City had any potential capital itr�provement projects for Cummings Park, Hazelnut Park or the any possibilities of development of new fie�ds? The NSSA board met shartly after aur meeting and notified the City in March that they would like to commit $8,000 toward the installation af irrigation at Hazelnut Park. The irrigation project has been estirnated to cost betwe�n $21,000 and $26,000 for Hazelnut Park. Factors to consider on charging youih fees for facilities: 1. There will be administrative costs associated with charging fees. The per hour fee is rnore difficult to manage than a 3 or 4 hour time block. In most cases, groups will only book for an hour or ri�vo and use the fieIds for a longer period of time. 2. Practices for the associaiions are assigned in a block of t�me. For example, Perry #3 is assigned to SAYB Mondays and Tuesdays ail springlsummer from 5-dusk. They assigr� their own coaches. The associations would be reluctant to boolc time slats if they have to pay far each time slot, whether it is used or not. Therefore, they may send coaches to us to schedule and this would require much more of Caty staff time. 3. The associations may scale back on field use in order to save costs. They wili refrain fram reserving blocks of time unless they are certain the field will be used. 4. Users inevitably will have higner expectations of field conditions when they are charged fees. 5. If it is decided to not charge associations, the youth facility fieId fees would end up being minimal. The majarity of field use comes from the associations. Adult IntramuraI/Team Fees C�rrently, the City charges fees for ba�l field use (prepped fieId with bases) and Bethel braomball ($17.00 per hour). However, there is no charge %r reserving or using a ball field for a practice. The Tniramural Departments at Bethel University and Northwesterrt College both utilize our fietds iar Intram.ural SoftballlFootball at na charge. Staff IIMeh-a-inet.uslardenhillslPRc�1'W1ParkslMemoslCourrcil Memos1081520I1 Fee Schedule Discussion.doc reviewed how much revenue the City could bring in based on 2010 usage if we charged for adult intramural/club field use (Attachment E). Factors to cor�sider on charging for adult bail �eld/soccer �eId use: 1. The adults tear up the �eld much more than youth use due to the type of activities: lacrosse, rugby, foatball, softball. 2. The City has struggled �or years with Bethel University Lacrosse and Rugby using parks without a permit. Staff can enforce use of the fieIds easier with a fee base. 3. The calleges don't want the intramuraIs and club tearns practicing on their facilities due ta wear and tear. A fee system will help communica#e that City facilities require a permit. 4. There will be administrative costs associated with charging fees. The per hour fee is more di�f'icult to manage than a 3 or 4 hour time bIock. In rnost cases, groups will only book for an hour or two and use the fields for a longer period of time. 5. The coileges n:iay scale back on field use if fees are instituted. After discussing youth and adult facility Fees, the PTRC made a motion ta recommend to Council tl�at the City NOT charge a general youth faciIity fee but that the City ask the associations far an annual fee, averaging out ta $5.00 per feld per day and that for the adult fees tne City charge $20.00 for a 2 hour tizne block for in�ramural or team use. The motion carried unanimously (8-0). Park Rentals Staii researched the surrounding City/organization's park rental fees {Attachment F) and found they are variabie based on the type of facility. It shouId be nated that every City that we researched charges something. The rental fees co�er the maintenance and preparation time, which can be high. The City current�y has six picnic shelters and two picnic pavilions (Attachment G). Reservations are made regularly for Cummings an.d Perry Park, our two picnic pavilions. We have typicaIly budgeted to bring in approximately $2,500 in rental %es each summer. The City currently has four fee categories: Resident, Non-Resident, Resident Non-Profit, Other Non-Profiti. Factors to consider on evaluating our current park rental %e struciure: 1. All cities studied charge for park rentals. 2. Most cities have gone away from the non-proft category as it can be confusing. Nonprofit exarnples: associations, churches, scout groups, schools, etc... Many people witl try to fit within this category by �sing a work address such as Bethel UniversiLy or a church. This becomes hard to verify. The City used to allow resident nan-profit groups to use the park at no charge. This became diff cult to manage d�e ta our staff time. Therefore, that was changed to help cover our costs. The research shor�vs that many cities have eliminated non-pro�t categories. IlMetro-inet.uslardenhillslPR&PLYIParkslMemoslCouncil Memos108152011 Fee Schedule Discussion. doc � 3. There is a high amount of rnaintenance costs due to preparation and clean up. Staff estimated staff time for set up, clean up and tear down of rentals for both picnic shelters and picnic pavilions. • Picnic Shelters — Average 1.5 hours with o�e staff inember of total time for set up, clean up and tear dawn of a typical small park renta� at a shelt�r. At $35.Q0 per hour, that would equal $52.50 labar. This time can be less or greater depenc�ing on type of set up, previous rental, arnount of clean up, etc... � Picnic Pavilions Average 3 hours with one staff inember of �total time for set up, clean up and tear down of a typical pavilion rental. At $35.00 per hour, that wauld equal $lO5.Q0. This time can be less or greater depending on type oi set up, previous rentaI, amaunt of clean up, etc... • If any extra tables are needed (shelters have 3 tables inc�uded and pavilions have S tabtes included), it adds a total of 1 hour total with 2 staff to transport tables to and from the site. This adds an average af $70.00 for the labor. � If we have two rentals i� one weekend, we will have to pay a 2 hour rninimum for the public works on call staif inember to come in and clean beiween rentals. • There are administrative fees associated with park rentals in addition to the maintenance. After reviewing and discussing the park rental fees, the PTRC made a�notion to recommend to Council that the City elir�-iinate the non-profit fees and charge park rental fees according to resident or non-resident. The motion caz�'ied unanimously {S-0). Minutes of the May 17, 2011 PTRC meeting are included for Council review (Attachment �• Ve�etable Garden Plots In 2011, t�e City c�arged $32.00 per plot and $16.00 far an additional plot. There are IS plots sized 20' x 20' avaiiable. If the City sold aut aIl vegetable pIots, the revenues would be $480.00. Factars to consider on evaluating our current vegetable garden fee structure: 1. The cost to rent a rota tiller has been approximately $200.00 for one day. 2. The labor involved in roto tiIling the garden and laying the gardens out is approximately 12 hours for one staf�at $35.00 per hour far a total of $420. 3. Water barreis need to be �lled 2-3 times per week, depending on weather. This is a hard cost to evaluate due to gas, water and labor. It doesn't take a long time, however it is a scheduled task. On occasion, warm dry weaiher will cause extra trips ta fll barrels, unscheduled. IlMetro-inet.usiardenhillslPRcqrPWlParkslMemoslCouncil Memos108152011 Fee Schedule Discussion,cloc A�. The additional plots are only available hal� price after May 2nd, if available. In 2011, there were only 2 additional plots available. The secand plot discount was designed to sell the last plots because they have sometimes not sold. The extra revenue helps with the maintenance costs. 5. The trees have grown over the years and the number of plots has been reduced fram the past. The City used to have 24 plois available. A combination of poor soils and shaded conditions, ha�e prever�ted the City irorr� selling more than the current 15. 6. The soils and low area where the gardens are have on occasion caused tl�e City ta re-till, depending on weather conditions. Staff researched surrounding corrxmunities regarding garden plat fees and have included them for Counc�l review (Attachment I). Citv Hall Room Rental The City adopted the City HaII Meeting Room Rental and Related Fees Policy in November, 2004 {Attachment J}. The fee and poIicy has not been changed since that time. Factors considered when establishing the�e fees and this policy: 1. City Hall is not open 24 hours and is not staffed for evening building use. Therefare, the Recreation Department has traditionally found someone io wark ihe building during the rental. This is the reason for the fees being set as they are, to covar the administrative fees, staffing, set up and clean up. 2. The upstairs conference roam and Council Chambers are not included as a rentable room due to the access to the internal ofiice area and the audio �isual equipment. 3. Weekday da�irne use is free of charge, contingent on availability. 4. A priority list was established and is listed on the form. Arden Hills Ciry business takes priority over aIl other users. 5. All after hours rentals are coniingent on finding a staff inember to open, monitor and close up the building. Land Use,Applica#ians In preparation for the adoptian of the 2009 Fee Schedule, Planning Staff researched land use application fees of surrounding communities, and �nunicipalities throughout the Metropolitan Area. At that time fees were adjusted to reflect comparabla rates with other communities. For the 2010 Fee Schedule, Staif once again reviewed the City's land use fees and made changes ihat clarified the fees being charged versus the escraws fees that are held an� then released upon completion of a praject. The City's current fee schedule in regards to planning cases is structured as an ala carte approach; meaning that applications that involve multiple types of requests are charged accordingly. Most notably, fees for PUD and CUP Amendments were reduced, with the intention that if the application also included a Site Plan Review, an a�ditional $250 fee wo�ald be added. For exampl�, when Arden Plaza applied far an extension to their IlMetro-irtet.uslarclenhillslPRcPcPWlParkslMemoslCouncil Memosl0$152011 Fee Schedule Discussion.cloc � deveIopment agreement, which constit�xtes a PUD Amendment, no site plan review was necessary, so their fee was $350; however, when Arden Plaza applied for a PUD Amer�d�nent to alter their site pIan, which does include a site plan amendment, their fee was $600 �$3sa ��s �Zso�. For the 2012 Fee Schedule, Staff intends to once again review the City's rates compared wi�h surrounding carnmunities to determine if alterations to the current fees are necessary. Recvcli�� Fee At the December 2010 Work Sessiar�, the Cauncil commented that the language in the Fee Schedule pertaining to recycling bins was confusing. The language will be amended in the 2012 Fee Schedule to more clearly state that t�e City provided a free recycling bin to each property in the Ciry, and that if additionat bins are needed they can be purchased far $6.00 each. All O#her Fees All other fees will be evaluaied and discussed as part of ihe 2012 Budget process at the November work session. Utility %es are based on the 2008 rate study that was implemented in 2009. Staff did review utility rates from 2005 — 2010 to make sure ihe expected outconnes projected in the 2008 rate study were on target, resuIts show that we were or� target to the impacts we projected to �sers. An updated analysis will be done for the review and discussion at the Noveraber woric session as we have now corrected many of the problerns that we had with meters and in the billing system. Requested Action The Council is being asked ta discuss the 2011 Fee Schedule attd provide direction for StafFon haw to proceed with preparing the 2012 Fee SchEdule. 11Mett-o-inet.uslardenhillslPRcPcPWlParkslMemoslCouncil Memos108152011 Fee Schedule Discussion.doc Attachrnent A : City Council Mee�ing Minute� from 12/13, 111 S, and 1/19 Al2.DEN HT�,LS CITY COUNCIL — Decemibe� 13, 20 � a 4 � 4.C. Approve 20i1 Liquor License Renewals (con�inuedj meeting. Staff received the Cerkifcate of �nsurazzce for #he Ho�iday Station today ax�d this coulc� be added to �l�e list at ttiis tinae for a�proval. MOT�QN: Ma ar Har stead moved and Councelu�ember Graut secouded a aiatian #o A ravc the 2011 Li uor Licettse Renewal A licatio�s as Sub�ilted X�zcindin t�e Hoiida Stafion L'teense for 3!2 Be�r. T�e mofion carried unanimausi 5-D . 4D. Approve Qrdinance �010-p�5 Ado�ting tt�e 2011 Fee Sci�edule Counciimember Hoinoes ex�ressed concerns becayse in fhe past the City would �eview the �'ee sehedule ite� by item. This vvoaici. allaw the Co�c�i to Iooic at the increases azid disc�ss #h�se in gr�ater detai�. The fee schedule has been un the Consent Calendar �or th� last twu years_ She asked if the Cvunci! wouEd be interested in ha�ving this iiern reviewed at a worksession. Counci��ember Hotden stated s�e had several ques�ions regardir�g the increases �neludin.g the fees for recycling bir�s an page 1 l, and for the �ar�Cs azad park pavilians where residents are pa.ying �xtore than non profit residents. Mayur Harpstead s#ate� #his item coutd �e braught to a wortcsession for f�a�ther review. Cau�ne�imember I�ol�aes stated she wo��c� ii�te to see this discUssed at a worksession beca�se tl�ese fees have not been reviewec� and c�scussed by �e Council for two years. M01'iON. Cauueil�nem�er Hol�er� mo�ed a�c} Councilme�ber Grant seconded a motio� �o '�''abte Urdina�uce 20I0-Oi5• Ado ti� t�e 2U11 Fee Schedute t€r the Firsf Worksession i� Janua 2011 for �'ut�ther Discussio�. T�e mot�on carried 4 � Ayes: Mayar Harpstead, Councilmembers Hoi►x�es, Gra�t, and Hoiden Nays: Cou�cilmember Mc��ung 4E, Mur�[ Contest for �he New C� Raii Trai� Crs�ssing on �Id S�telling Avenue Parks and Recreaftou Manager Mic�elle O�sa� stated at the November lb, 2010 meeting, #�ae PTRC Chair init�ated discussion on tt�e idea of a City sponsored aa-t contest fo� a m�ai an t�e retainir�g wall for the new pathway under #he CP Rail Bricige a,n Q�d Sne�ling Avenue. The co�nmittee was receptive to the idea and suggested that this type of contest couid produce an artistic rnural that ea�id assist in, detez�ring grat�iti arkists from tagging the a.rea, Specific details regar�ng potentia� prizes f4r the wi�er �vere not discvssed. Cauncilme�uber Halden siated there were no b�dget impact nuxr�bers �royided. The City would have to eover the cost af having #�e muraI pain#ed anci addi�iona� costs For sponsor�ng ihe conEest and providing prizes. She would like to know wha� these costs woutd be befare approving t�e �ARDEN HILLS CITY COUNCIL W4�K SESSION — JANUARY 18, 20 i i 7 x Councilmember T�oiden, referrir�g to Mn/DOT's November 29�' Letter, asked w�at t�e Coun�y's position is on �te�n �4 "The City requests that Mn/,�OT affirm the intentions for 2f}IS reconstruction of County Road E bridge over TH.�1 and conside� the passibiliiy of moving this construction up in #arne ta rnatch the balance of the regianal constructian (for 6id economies of seale and logistics)_ The City may be able to advance the funds necessary for thzs eanstructaon given a firtn repayment in 2015. " Mr. Lux s�ated the Couniy doesn't beiieve �aat the year is that critical. They ace �ot happy with the bridge design as fhe turn Lanes are too shart and the transitians inta t�e tum lanes are shar�r than state afd standaxds. He added; they ailso €hitilc it ne�ds a center left turn lane and they're concerned because the six foot shaulders discussed with MnIDQT previously are being reduced to two feet. In addition, he exptair�ed ti�ere is no provision for a trail or sidewalk. Ar�other concerr�, Mr. Lax stated, is that t�e Caunty beiieves a 75 year bridge should not b� built to standards of 40 years ago. He stated the Mar�JDQT "traf€ic people" �vere not l�appy t�at rhey hadn't been consuIted nn the bridge design. Alsa, the ieft turn onto Connelly by the McDonald's is tight. Councilmember Holu�es asked if �ey would agree ta chan.ge tnE design. Mr. Lux responded the County ho�es they wi�l but the County vvill probably be asiced ta pay. Counciimember H�lden as�Ced who the lead is on the Hwy 10196 project. Mr. Lux statcd the Caur�ty is ti�e pre-design Iead a�d Mn/DOT is the canstruction Iead. Cn��cilrnember Holden asked. if 2014 woutd work %r the Gounty as far as tirr�ing on the Coi�.t�ry �oad E proje��_ - Mr. LuY responded t�at it wou�d. Mayor Gra�t asked if it is the County's intent to appiy for ST�' funding in 20t 1. Mr. Lux s�ated he was not sure if they wauld ap�ly far ST,P fux�.ds fo� the E bridge. Councilmember Holanes asked if �,egacy fc�nds could be used far Chis project. Cou�ci[member Werner stated that he betieves #k►e Legacy funds are for parks a�d trails a�zJ.y bnt he vsrili get more details and. r�part back to the Co�ncil. 2. C Revie�v of Praposed �OlI Fee Scl�edule City Administrator HIaers rev�iewed the proposed changes. Councilmember I-�olden asked if we have a color copier to provide rr�aps when requested. Cxty Admi�istrator HI�ers explained t�at there is only a sma�i color copier at City Hal� and that we have to rely on Rosevilie for printing larg� colo� mags. ` ARDEN HI€.LS CITY COUNCIL WORK SESSION -- JAN[JARY �S, 2011 8 Councilmem6er Hofines expressed �.er opposition to c�arging residen�s for the use of City partcs. Sh� also questioned the fees for non-profit reside�ts. She suggested th�re may be a smal� fee #o reserve ane of ihe City park shelters, but no fee for the use of the parks. S�ie pointed aut �at we don'# charge for fi.�e use of our ba�i fietds. It was tk�e cansensus of the Councii that they wouid liice mare detaiLs an. the frequency a�F s�r park shelter rentals and the cast ta t�e City. Tkey also q�estioned the room rental char�es %r City Hall. Counc�lmembcr Holdan questiar�ed if we rent the Smart Boa�d_ Councilmember HoLnes as�Ced why the second garden plot is only haif the cost o� the first. Cae�ncilm�mber Hutdem questio�ed if the increase to $250 for �inal Plar�ned Unit Development is sufiicieut. Cour�cilmember �alden asked how �he City is doing an false alarms. City Adna.inistrator Klaers stated faise afan3�s k�ave not been a topic af discussion at either �he Fire Board meetings or the Snecxiff"s meetings. There was sar�e discussian regard.ing tlie erosion control fees; daes it pertain to individual resi�ential lots, and Counc�l bel�eves there s�auld �e a per acre fee for properties larger than five acres. The CQuncil had questio�s abaut the Uti�ity Hookup Ch.arges. The Council requested more inforrnation and that staff bring back recozar�zx�endations for c�anges in the ut�lity kzook-up fees. 2. D Liaiso� Appoin��uents for 2011 Mayor Grant stated he beiieves that Council participation isn't necessary on a.l� of the conunittees artd ca��issions and that sta�f liaisons could provide feedback to the Council. Following are �iis reca�znendations and appointrr�ents: Planning Commission: Fran Holmes No altemate Parks, Trails and Recreation Committee: Co�nmuxAications Commit�ee: Ed Werc�er Na altemate Newly appointed Coun�ciimeraber No altemate �inancial Plan�ng at�cE Ar�a�ysis Coz�nmittee: bavid Grant No a�ternate Lake Jahanna Fire Departrnent Boa�rd: No Cou�cilmernber ap�oinmaent � ARDEN HII.LS CITY CO�UNCiL �- Januaty 19, 201 I MOTIp�1T; Counci�membcr Holdex� moved seconded b Couacilmembex �ol�es to A rove f�e Hiri� of AsIile Bertrand at Pa Grade 7 Ste �X. 'T�g 1A14�1OII � carried urianina�ousiv (4-0). A. Discussion �vith State Senator Sarb Goodwin and State Representaiive Kate II�ufh Senator Goodwin arri�vec� an�d the Co�uscil discussed t%e T-f94/TH51 (SnelTing) I�nprove�nent Project that is he�tag propas�d by Mn/D0�'. The project is now mav�ng into the Appeals Boaxd process :fQllowing the City's dextia� of M�cip� �onsent, The Senator az�d Couucil alsa discussed the reorganization efforts going on at the Capitol, the State budget situation, unfunded mandates, and State Aid for streets. The Senatar a�nd Council stated their desixe for continuing discussions of local issues. C_ �n#erviews for Counc�i Vacancy Scbeduled to $egin at 7:00 pm The City Co►zncil interviewed applicants �or tt�e vaeant City Council positian. 'i'he foi��wing residents were interviewed: Ch�is Ashbach, Dave McC��g, Steven Janes, and David Radziej. Following the intervietivs, the City Council discussed the seven candidates tk�at were interviewed on �anuary 1 I and January 19. It was the cozzs�nsus of the Co��ciI that the preferrsd candidate was N�c� Tazx�bte. Mayor Grant stated t�Zat he wauId cantact Nick Tazxfb[e and the other applzcar�ts exeept one whozn Staffwas to cantact because t�f �e lack of an e-�xzail address and avai��Ule pho�e nttmber. B. Council Commen#s and Staff Updates (continued) G�ty Admi�►istrator I�[aers stated that I�e vva�r�ted to fo�low up on the January 1 S Councit descussion regart�ing the Fee Schedule. It was noted �at Staff t�vould like to present ttie Building Consm�ctaon Fees (�ectian II afthe �rcf�inar�ce} to the City Council on January 31, 2011. After Council's review ofthe Ja.nuary 1 S discnssion, it was decided that Counc�i wauld co�aszder th� Fee Schedule Ozdi�ance tonig�t aa.d amend at a later date ifr�ecessary. MOTION: Ma or Gramt �oved and Conncilmc�bcr HQlmes seconded a rno#�on to sus��d �he ruIes to eo�sider t�ie Fee Schedr�le Ordf�ance. The mation carried �uanimo�sl 4U . � MOTION: Councilmem�►er Holden �naved and Cor�nc�lmember Hfllmes seconded a mofrnn to a rove Ordins�ce 201I-001 Ado t�n ti�e 20i1 Fee ScheduTe, The motian ca�ried unanitnays�y_�4-01. The Council d'zscussed the prnposed b:00 pm Wnrk Sessivn priar ta the Feb�ary �4ih City Caunczl �eeting, and conflicts were nated. �t was decided that everya�te could rzaake a 6:00 p.m. Specia� me�ting on Manday, February 7, 2Q�.1. The City Adrninistrator will have this Special meeting pasted. Attachment B; 2011 Fee ScheduXe . �- , , EN HTLLs City of A�den Hills Ordinance 2Q ]. � -001 — Appendrx A 2011 Fee Schedule (AdoptedJanuary 19, zorr� �� .. ��-� - °� . � : ;�;�:,., . . �.m:;�� .e� �.� -� . g .� ^y '� „.� ..��::s�°��ee�, ,:�.�n:�m.ms�.g:;;��... �;�:,�� ;�=� �;� �::e. :r:;'�, ° ��'(� �,) � .a@3 :,�'"�,��.�� e�g �s:�r�x,= °„ �'�a' a�.:mm =-s��-:�m m" , a='.6p� _ ......��c ° ::: �^�"Y'�,_° ...a:.. . ',,�'+�°k�re":i x�°��X.; � f�#:Rr� Y . � cY".a:,a�^, °e^ '"�,�"�,�,,:.:° «"°'< 'Lm, ., »•«»�...5"� ^ m �:e�✓'^� q si w°�.°4. ¢�`�`3��;,ed:<. ' �.�«».:«.,e �a�' ..a. m 3 �: r� ,. ;.. .... _s . �,y e �;;� .."'"",W,;ap�-k�,�. �, • °�:�Px� ...� .-«. �%.� .».»�.am� �,`°i°mtl r µ °�y� ea;�0 �.�i.�-��'m�e .�:'^rr.»�'°�Sa�� m��' �° " �°;�:an:�^ .a^ Qw..-:g^ � ^a;,�� : m ^' ees,�caa',� ..,, � a�_ :�:nro;rce::»e �ae.� .,..: �«&d ,e.e.�me.e �sa.,as..€e U'.�,�^.°-°^...w�•..».a.e^ d ; g -�.ra?ra�r.:::^a� �f.;.W°:�°:� :=m�:ma_° e� Sf. a;.:m^.»� �:.:: =.a�s.r.• :.:;::.....»�,,,e� �'a= �a �°��"ee.` »: �. DogslCats — Licenses Two years {Pro-rated for second $25.00 ear $12.50 Do s/Cats — Du licate Ta s Each $6.OQ Do s/Cats — Boardin $15.00 er da Do s/Cats — Im oundna�nt Fee � $42.00 Do s/Cats — Surrender Fee Each $24.Q0 DogslCats — Residential Kennel Annual $20.00 License Do s/Cats — Dan erous Do Fee Annual $60.00 Copying — Minutes, Ciiy Council Annual $6b.00 Meetin s Copying — Minutes, Planning AnnuaI $53.00 Commission Meetin s Copying — Agendas, City Annual $13.00 Council Meetin s Copying — Agendas, Planning Annual $6.50 Com;nission Meetin s Copying — Agenda Packets, CiY�y Annual Cost based an per sheet, staff Council Meetin�s—�----�---�-�-�- ---�----------�- �--�--....._.__..�.�.�__labor, and�.Posta�e------------ .�_..�__.____�._.._-�-�-�-�-�--- �-�--._......._._._._._.�.�. �.�.�._�.�.�.._____�.�.�.�___�._..�..._.��.-�-�--�-�-�--�-�-�- Copying — Agenda Packets, Annual Cost based on per sheet, staf� Plannin Commission labor, and asta e Co in — General An Size $0.25 �r side Assessment Search $50.00 er haIf hour �:...�s;r��; g-�sa�: m � ...� � . . _ .., � e.em.� e �mm � ;::::::: —�� a.�m .. ,.� � » �. � .�-P; a °�.„�� + �:mm �.�:.:� � ...«-.- s —g :-�: -•;;.. — ..�„_ « � � , ._ �„ w:. .. e � B�° �"..»..,,=�.y�� cn'wa°..i�.,.".. "..-.^"°��».�<."°. � ��:�r&��'°�- `m �,��: �a �ls.'� � m""°�p.�....; .,.� c �4,.�:^�:,Ey^,�",.w..> g�� s»°..»;`s� ....,�, . .' m�eg„e e �;�sya°�,a.:a.�::�e e•..m. r�;»:z;�:�z�-��'vm.�° «•�.aa�aem �°c,�°`�."a°^;;„�:ry.??._m •::a „yr;»�;�..wP�.em.�,;.�.».�: �.�«.» ° .��. � v°�:l��i� - ��°y"¢ r» ...- " a�s ° � ».:q �::-L�;¢��=e°em -� . ''.�:.:�� `;�3°'•»tlma,:Eec:s�=r--.`.yIDo:g'm` � ,,, ... ? m . m , m �e.s�° �. . � .. . �».»:a.�-:.�e �-• .,�m ...sw:;' ° a��ir.�e �ae . ^ ��.90� u :< w �e.,.am�'�<?.'� ��s".�^u;" ". � �% e�°a ^^^,�'�:..��.n °° :ras,";�: ,. e.e � �:�w.e � ° � 9_ � m �' . �"»�� :". m . .��9�z:��Pe.e '.me _»:�: g.�•`-m�.�, �:.-«.- . Building Permits — Permit Fee m Fees shall be based according #o �he 2010 State Statute 326B.153 and are determined by the City's Buildin Official Building Pertnits —1'lan Review 65% of Building Permit Fee Fee Buildin Permits — Re-ins ection $38.00 Building Permits — Manufactured $52A0 Home Location, Swimming Pools, and Demolition BuiIding Per�nits — S�ecial 100% of Permit Fee Investi ations Building i'ermits — 5tate .0005 x Project VaIue or $5.00, Surchar.�e . .. ____.�__._.�_.�.--.-.-.--.--.-----.---- .... ...............��.__�.___...___�..�._.._. _ . _ _ ... whichever is �reater._. . . Page 1 of 10 Plumbing Permits — Minimum $38.00 Fee 1'Iumbin permits — Residential 1.25% of Pro'ect Value PIumbing Permits — Non- 1.25% of Project Va1ue +$50.00 Residential Plurnbing Pei-rnits — State .0005 x Project Value or $5.00, Surchar e whichever is reater Electrica� Fermits — Minimum $35.00 Fee Electrical Permits — Maximum $150.00 Sin;�le Famil Dwellin Fee _ Electrical Permits — State $0.50 Surchar e Elecirical Permits — General See E�iibit "A" attached to fea schedule Mechanical Permits — Minimum $38.00 Fee Mechanical Permits — Residential 2% of Pro'ect Value Mechanical Permits — Non- 1.25% of Proj ect Value +$50.00 Residential Mec�anica.l Permits -- State A005 x Project Value or $5.00, Surchar e whichever is eater Fire Protection Fermits — Perrnit �'ees shali be based according to Fee the 2010 State Statute 326B.15 3 and are determined by the City's Buildin Ofiicial Fire Protectian Permits — Plan 65% of Permit �`ee Review Fee Fire Protection �'errnits -�- Re- $38.00 ins ection Fire Pratection Permits — State � .0005 x Perrnit Fee or $5.00, Surchar e whichever is reater s"c:: �� :�:,� .. €�'�:� "" .�;,�e:y �:�^.x:� q� . . A•.�s�a�. :<:9� °:»^�u.»^a "�»;.�:,� ' m rm��,im3. _ "" »... £ • e��`�"" `"""..,� .».,,�`"w,�.`.z ' . " �m � m �g na:�» »»a»»:�:....x.,.�F � � �Sz. ° ;w;r» �} .�'�'P.-" ��^.-?wa»�:.�a:.,..,. .»^^.ro a'^a ^„� E m"e'�`� �:..».�:=^:it 0 m- �� - �� u a »r."4'.-�°.�»:�.,.=�ex � � ^c.: .. � -as.�'��»»."•....-» m m m.m=�e�,^ :� : � ^.��" .a»..,.... �"-�;�.,P m m m�-r%�" a.: .. �• � ��' � �?:.^ �:w..-� ��z..w�::: m � On-sale 1,999 s uare feet SF or Iess $3,300.00 4n-sale 2,000 SF — 2,999 SF $4,4�0.04 On-sale 3,OQ0 SF — 3,999 SF $S,SOO.OQ On-sale 4,000 S�` or more $b,600.00 On-sale, Sunda $200.40 Off-sale $200.00 -------�-�---�-�-�--- .............�.��.�.�.�.�____�_w_____�.�._�..�.�__..�.��.�.�.�._._.�._.�...-�-�-�-�-�-�-�-�-�---�-�-�-�-�---------�----�-�-----�-�-�-�--.._ .._._.�_.......�...�.�..�.�__�.�__�....�______.�._._._._._�.-�-�-�-�-�--�----�------ Club Fee $304.00 On-sale, Malt Bevera e $120.00 Off-sale, Malt Bevera e $40.40 On-saIe, Wine $2,000.00 (or half of on-sale license fee, whichever is less Strong Beer No Charge (as part of Qn-Sale Wine License Investi ation Fee $150.00 Mznor Constunption Violation First Violation $100.00 with Server Trainin Second Violation �soo.ao Page 2 of 10 Third Violation $1,0OO.OQ ---�--------------------�-------�-�--�--�-�-----�-�--�---._ .._.._._.._._ ................................�._._.�_...�.��._._.�_.__...�._.�.�.�._�.�.__.�.__._.. Fourth Violation $1,500.00 First Violatian $500.00 Minor Cansumption Violation Second Violation $1,a00.00 without Server Training �'hird Violation $1,500.00 Fourth Violatian $2,000.00 and may be subject to license revocation 's "` �». � .�5:: �.�`�m.. ' r'%» �{ia"d ?"°�.:a:�a�;;C� �:, � - m mm m �ga ° j�; y. z , rrv^»..�,,,� ;�:,,,,�-;� r ., mm 9:�o-'.', r: <. Efe" a,;...:�.e �_ : :�'�=�`m � m � m°?� � " "°�� n:^.»:� �"i�.,„� ; 3`,'',:a `. �e�:va'°�m�-a9 a .._,e�,i r: � `��:,'�} : ie e .�i . � _,� "�re siiaz^: w.�::� � y �=��:;e:ve mm� m,eae gc..a €.' r . . B ! o'�»»�».� a' � � m � � �:e , " .x�:s?'s?e`a. tl :':.» :"�:`.��' . :;�?^ ^ m , e,i«:x°».::s�.s.e-�"''�a.?��".�a��",�m�`::.="'.4: m�:m�m � B K. p��E°"Y�.�..9:'»e^--"':z r� ��,�m.%p�Ys:m �£ � a° »: Zoning Ordinance $0.25 per side Municipal Code Com rehensive P1an Calar Ma s 8.5 x 11 �� $2.00 Color Ma s 1 i x 17) $4.00 Street Ma s $2.00 As-Builts (i 1 x 17} Based on number of capies and staff time . a... �� µ a.�� ` ..:»t., mm m m m m � 0 0 :m;aP� ` x ..� .." Q-am�:r `�ai �°.»......:.. r � m ri' s��'::�°w »i^�" ....�� , . . . c. : ��!�` a:� � �:.... y�a .%� :.��..s a �.a�r"9,,.,� ....•� :�? m°`'v ��;r�m , c¢C"»a "�-�-"'p �d �m''� �v r rai .� ..��..,�-� �s° , ."»„^w.. " ..�a��r � � ?r �'�y� `de", ��? e= ...:,» r »;s�z, °�tk°„�,�,°s'.- 3'��°.� 0 ..��» �r "��"�....., mm�, ,. re. ��`" � . � � .v�e:� :-��g• � "� "4� . �� e8 °�`"�sa:. :�°E»�9�¢ ,� °:m' . .,� a�° ""e =;, . � s°,a�"::: .»:.,.:...*:y� a m �:aw.. .:�..:..s��a>a;m:s�'a'�: B°��'«,. ' ..,.�..>�r -�;..;_.� �W � � m:m �� s e � � � .,w-..:x��:- _ .. . . .. c"°g.i_.�3%...::m �.��.. ,�.,i�;:z».:k�-.-�-r.��3��°�'m'.e ::s�•.. ° °. ..�..:�.�..�. W�` o �. ••9, s �"�`.»' . ''�^•'�'a.....""'�,m�� . e ��.»»....».� e.��..�s ., n, �a^�r..: Ball Field Rental, Unlighted Per four hour time block. $4�.00 per day + ap�licable taY Taurnament fees are extra. Ball Field Rental, Lighted Per four hour time bIock. $80.00 per day + applicable tax Tournament fees are eartra. Baii Field Tournament Fee Includes all day maintenance $500.40 per day �- $100.Op Aduli , Fnll Maintenance staff on site dama e de asit �- a licabie tax Ball Field Tournament Fee Includes prep for fields and $300.00 per day +$100.00 Adult , Minimum Maintenance rnidda dra of fields dama e de osit + a licable tax Warming House RentallIce Rink Only allawed during non-public $25.00 + Rental use hours $100.00 damage deposit+ a licable taX Picnic Shelters, Resident Includes up to #hree picnic tables $35.00 per day + applicable tax & one trash container Picnic Shelters - Non-Resident Includes up to three picnic tables $50.00 per day -� applicable t� & one trash co�tainar Picnic Shetters - Includes up to three picnic iables $10.00 per day + applicable tax Resident Non-Profit & one trash container Picnic Shelters - Includes up to three picnic tables $35.00 per day + applicable tax 4ther Non-Profit & one �rash container ._____._�_.�.�.__�_..�._....-�-�-�-�--�-�------------___________________..___._..�_.�.�.�__________________�____�.�.�.�.�.�.�._._........._...._._._..-�-- --------�-�-�-�--._._.�__.__.�_____._�w_._._______�._�....�..�.-�-�-- Picnic Pavilions - Resident Includes up to �ve picnic tables $50.00 per day +$ X 00.00 & tl�ree trash containers damage deposit -� $50.00 key deposit.+ ap�licable.tax -�--------�-�--........._.�..�___�_.._..�_..__�-.___�_.�._�..-�--��-�-�-�-�-� --�-�---...----------------._..__._..._ ..................�.._...��.�.�._.�.�_. _.__��. __�__._.� 1'icnic Pavilions - Non-Resident Includes �p to five picnic tables $65.00 per day +$100.00 & three trash contai�ers damage deposit +$50.00 key de osit -� a licable tax Picnic Pavilions - Includes up to f ve picnic tables $25A0 per day +$100.00 Resident Non-Proft & three trash containers damage deposit &$50.00 key de osit + a licable tax Picnic Pavilions - Includes up to five picnic tables $50.00 per day +$100.Q0 Other Non-Profit & three trash containers damage deposit &$50.00 key de osit + a licable tax Page 3 of 10 Additional Picnic Tables For eve two extra tables $5.00 + a�plicable tax ------------------�-----�-�--�-�-�----�--�-�--...._._. .--�-�-�-�-�-�-�-�-�-�--.rY .-� - - - �.___.��..�.__.�____.��.�.�.�._�.�._._._ ..�.�.�.�_. �.�.�__._.�.�.�.�.�___�.�__ �__-�___�.��.�. Additional Trash Container One additional trash container for No additional cast eve two additional tables Community Garden Plot — One Annual $32.00 + applicable t� Plat Community Garden Plot — Annual $16.Q0 -� applicable t� Second Plot Roam Rental — City Hall, Per Day (Scheduling a room after Daytime usage: No charge Coaix�znunity Room regular haurs is contingent upon Army National Guard: No charge the presence of a city employee; C�ty Government: No charge In the event staff is not a�ailable, Resident, Non-profit: $60.00 the City reserves the right to Aesident, For-�roiit: $70.00 deny application). Non-Resident, Non-praiit: $1p0.00 Non-Resident, Far-profit: $I30.00 + a licable tax Room Rental — City Hall, Small Per Day (Scheduling a room after Daytime usage: No cha�'ge Conference Room regular hours is cantingent upon Army National Guard: No charge the presence of a city employee; City Government: No charge In the event staff is not available, Reszd�nt, Non-profit: $25.00 the City reserves tne right to Resident, For-prafit: $3�.00 deny application). Non-Resident, Non-pro�it: $40.00 Non-Resident, For-profit: $5d.00 + a licable taa� Room Rental — Dama e De osit Re uired $100.00 Eqt�i�ment Rental — DVD, VCR, $1Q.00 + applicable tax T.V. � s�: «`e"` ,:.,«_ . e.._._ ......__ . ° . ' ttS:«:........� 83aEL"a. �ete�m��"' mm �,g� � [�¢ �y ' � Wn„-a � m m m °ara ""�s�"`^-� " ��,�� . Q�� ' : m . . '��m �' � � :r�.°�i�'��,`ci,� d ' �Sf: ''mA � ��.`�s;. r � '�v.: _ ' � : �: 3�°�, . ��; e ��.�: � � �� ' - ��' �. � m� �'� � " � � �ii �d � � `° � " ��t�.��`�; . ��n.= � . �� .� �°� �. 0 �: ;E� �, �.�� :•� • . �::: ' ;" ; " � . , � ��. . � � ia. . . �i�" � �: � �:��:�µ m °� �� ,. ;�� ,�� a� - e� " �� • �� :�; .. _ � �� "'`. 3 �� °�: -�� ' �.� � °� - - �:. . . _ 9 �. � . `" " ��=��a �c��'�".�,�ib � , �s� � �-� .. ry � . . �'. ��'�µ m 0 � m ..� .��...m�.� . � _ :� � ,. �_ .�;„ ��;��- ..�� ._ � . � � � � m : � , : .: ; : �. . �° . �°� °- " :�4^ - : e .� , .�.... �,� �.y��::. � � � � °�:�e.�»..� �m„ ��°5 w�� '�'' �'~~8°�� ...s.^^ °�»..:. »_ .. a ...�m ae,...... . ,_._.....- . .m. . . =:..» . .. �m. ». >.., a .....;�-..� ��a-e._ �.......»» .... �.,. ,� ».-�,��;� �• m•mme��. .� . , ' m �F��° »..�;.:..,�� -.m� FA .a .m .m; �, ':xrs•,;w cry»»�....,,x�r.x.�: � mm ..� � "" �.»._.,n � ¢� �4�. 0 .e�L�..�� .�. �� . :' ��:e� �� ^;z�"z ...a��-�=?�e ,..�. � .. ,. � ... � r:,��a�,�»�� e�.g� e�; ..,� �„:�„ .v „„w�,�em �?a";: . �z "�zr;�.".. ..» ��,:.a. .�„�';, � L"i��i��...e,_ � �.��d .. Preliminary Plat Administrative Fee � $b00.00 +$25.00 er lot �� Escrow $1,SQ�.00 Final Plat Adminis�rative Fee $400.00 +$25.00 �r lot Escrow No char e Lat Sp1it/Minor Subdivision Administrative Fee $450.00 �S�roW �x,00a.ao Rezoning Administrative Fee $640.00 Escrow $1,000.00 Comprehensive Plan Amendment Administrative Fee $600.00 Escrow $1,d00.00 Variance Administrative Fee $300.00 Escrow $600.00 Conditional Use 1'ermii or Adminisfrative Fee $300.00 A�nendment Escrow $600.00 Interim Use Permit or Administrative �`ae $300.00 Page 4 of 10 Amendment Escrow $600.00 Planned Unit Development Administrative Fee $600.00 Master Plan Escrow $2,000.00 Final PIanned Unit Development Admi:nistrative Fee $250.00 Escrow $600.00 Planned Unit Development Administrative Fee $350.00 A:mendment Escrow $2, 000.00 Planned Unit Development Adminisfrative Fee $300.00 Concept Review Escrow No Char e Vacation of Easement Administrative Fee $400.00 Escrow $600A0 Site PIan Review Administrative Fee $250.00 Escrow $b00.00 City Code Arrfendment Adrninistrative Fee $b00.00 Escrow $ i,000A0 Zoning Code Amendment Administrative Fee $600.00 Escrow $1,OOO.QO Zoning Letter Per half hour $50.00 +$50.00 per half hour after one houz' of staff research time Land Use Requests — Not Administrative Fee (Escrow may $2a0.00 Alread S ecifiea aIso a 1 �oning Permit —New Fence $50.04 far first 100 lineal feet + Construction or Expansion $10.00 each additional 100 Iineal feet, or fraction thereof Zoning Permit — N�w Driveway $50A0 for first 1,000 square fe�t Construction or Expansion -F- $10A0 each additional 1,000 s uare feet, or fraction t�►ereof Recreational Vehicle Parking 7 Day Permit, renewable once $10.00 Permit er 12 months Home Occu ation I Permit No char e Home Occupation II Permit Consulting fees and $350.00 administra#ive escrow Ri ht-of Wa Permit Per Excavation $175.00 Erosian Control Fees — Less than Staff costs for conducting the $SSOAO one acre inspections Escrow $3,OOa 1 acre Erosion Control Fees — One to Staff costs for conducting the $800.00 five acres inspectians Escrow $3,000 I acre Erosion Control Fees — More Staff costs for conducting the $1,200.00 than five acres inspections Escrow $3,000/ acre Grading,Fee — 50 cubic yards or Staff costs for reviewing grading No charge less lans and conductin ins ections Grading Fee — 51 to 100 cubic Staff costs for reviewing grading $30.00 ards lans and conductiza ins ections Grading Fee — 1 a 1 to 1,004 cubic Staff costs for reviewing grading $50.00 ards lans and conductin ins ections Page 5 of 10 Grading Fee —1,401 to iQ,000 Staff costs for reviewing grading $75.00 cubic ards lans a�d conductin ins ectians Grading Fee —10,001 or znore StafFcosts for reviewing grading $75.00 for f�rst 10,00� cubic cubic yards plans and conducting inspec#ions yards +$30.00 each additional 10,000 cubic yards, or faction thereof + addifional plan review fee of $50 per hour (minimum char e of half hour Appeal oi Administrative Cost of staff time ta prepare $100A0 Zoning, Sign, ar Subdivision appeal informatian Decisions �. �� =-�:�a .;=�. mm �� om0 �" ��:,„�=m �'�� :�;:•" m ;,.�;�,�.�x m�;�. .e _ ,. . . , .� . < � .. °� ��- ' � .. �:«. :��'om� em . .�...�� g�-�- m m .... ..__� ��. � - �. • . . . : . '� � . .... w ,� � � e . n � �.. • .:�.. � � m . .: ��k . : �, ;�" '�� :. ; , � „�„��.�� . m : ��: w:.�"� � ��g — m m m , „.; .--»»., m .. »:�:.r:�:..,.» ... ;wa..;.�....�=�?� r.- m._..�.� _ »»:.»:�:r�' � o�mn.� � • Water Permits — Service Per inspection $38.40 Installation/Re airs/Alteration Water Permits — Interior $38A0 Plumbin , New Home Water Cannection Fee, New $83.00 Water Turn On/Off, Tem ora $38.04 Water Permanent Disconnect $2Q5.00 Curb Box and Service I..�ad, 1" $155.00 Service Connection on Unsuriaced Street Restoration of Typical Road Mix $1U0.00 Street Restoration of Higher-Type Set by Engineer Street Larger than 1" Service Set by Inspectar Connection Water Permits — Plan Check Fee Set b Ins ector Water Permits — Re-ins ection $38.00 Water Permits — State Surcharge .0005 x Project Value or $5.00, whichever is reater Water Meter/Spacer Cl�arges — Fee includes removal of ineter, $130A0 Customer Rec�uested Water bench test at rnaintenance Meter Accuracy Test facility, and returning meter to residence; Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the res�lt of the bench test Water Meter/Spacer Charges — $380.00 3/4" x 7 1/2" Meter �._._._..----...--------�-�-�--�--_.-_____�-_____�.�.__.�._.....-�-�-- �----�--�--...-�-----------------�-�--._._.�..._.�._.�.�.�_.�._�.�__..____ .�..._....�..-�--�-�-�--�-------�------._.__._._.__.�.�.�____.__�.�._.�_.�.�._ Water Meter/Spacer Charges — $405.00 3/4" x 9" Meter Water Meter/Spacer Charges — $434.00 1" Meter Water Meter/Spacer Charges -- Contact P�zblic Works for Quote Greater than 1" Page 6 of 10 Water Connectian Fee — $500.00 per acre or portion Connec�ion fee for previously thereof un-served or ex anded lots Water Availability Fee — The units are based on the $304.00 per unit New or Additional Connections Metropolitan Council's formula for calculating new sewer availabili char e SAC units Sewer Connection Fee — $800.00 per acre ar portion Connectian fee for previously thereof up-served or ex anded lots Sewer Availability Fee — The units are based on the $3Q0.00 per unit New or Additiona] Connections Metropolitan Council's formula for calculating new sewer availabili char e SAC units Sewer Permits — Service Per inspection $3$.pQ Installation/Alternations/Re airs Sewer Permits — Plan Review Set by Inspector Fee Sewar Per�nits — Reins ections $38.00 er haur Sewer Access Charge Set by Met Council Annually $2,100.a0 {for 2010) � .-�-�-�----------_..---._._...__.._�__.__..._� __�.�._�._.__.-�-�--�-�--- -�-�---..._...--�-�--�--._._._.�.��.�__�.�.�.....__._ � __�.�.�.�._�.�._._._._.__.-�-�-�-- �---------._..__._._.�.�._._.�.�.�._�_.�.�....�.� _�___�._�.�_.---�-�------ �ewer Permits, State Surcharge .0005 x Project Value or $5.00, whichever is reater Sanitary Sewer Utility Prohibited $100.00 per month Sump Pump Connection Surchar e ��:� �,�:� nE��. a= e �, _ 0�: m m m m -:m.::: . ��.. �- a, . . �,ww:a _,.�. ��..� :M �;�„. .�� .°a�e° e � � �".a�.•� ��` �:�.� �'�:�. � ,..�; . . y.. . . :t.x . �� ,.r.� .:.i�.,�. � s$s^aei�m.:� �":», :�.�z..�,,;��:°., ��%s� ��. � "��:m,N :.;;,a� .n.,�{�,�,c:`.�»•�»:�` %.�.�.��-�^..^:.. "� �°^„s; f.r-..�r��°�x��i��..� �ir.1:Al� Am„��:».: �:30...t�^�a.°.:^:- mm .A.s-°;r..>»i��p m r.vr«...� ..a°�'°"$�"�.3%°�r'�.�£ £9 r �..».. � � � T' , • m, _. �' ' q�° ' °s��m. " "°a^.s, n. ' �"� ..ia.• � .�•c,�.. � �`�'°".. �c....a: e w ,...» �.=.�a .� . �' �z'#^�^z°" rv'�� .wh^'^� ¢. °n°� ""»t«.a �,� � _-_..:�dx:.:.» � a:e.m n .. �.» °'a° ?s:�' ».. �:e-�a^°.°-c... ».^..» ��:5"e `-�'� :� »tt4 �?a' �.-"F"�.,a"",,�K&�. � . ��. �9a ._ am� .»...a.xa �s-r�P�r.m`:as.�shca�. ., w ..sM��ea� - - •z;z^ < o . _rrr.a�,e ��r,�' :..:�i?�zmm._._. 3/4" Hydrant Meter R�ntal No monthly fee if returned within $10.50 for permit +$100.00 7 days deposit +$25.00 per month ren�aI + water usa e 3" Hydrant Meter Rental No monthly fee if returned w�thin $I0.50 for pertnit +$800.OQ 7 days deposit +$25.00 per month rental + water usa e Boutique/Garage Sale Applicatian/notification of City No charge Hall re uired Casual Roadside Stands Application/notification of City No charge HaII re uired Tent Permit $50.00 Sidewalk Sales $50.00 Business Licensing — Includes arcade, dance hall, $ I 00.00 Amusement Facilities movie theater, poo]/billiard tables, bowIing alleys, indoor tennis, skating facility, outdoor tennis, drivin ran es, etc. Business Licensing — Wholesale Liability insurance required $200.00 Bulk Fuel Stora e Business Licensing — $6.00 per room Hotel/Motel Business Licensing — Courtesy $25.00 Bench, Non-advertisin Page 7 of IO Business Licensing — Cou�-Cesy $75.40 Bench, Advertisin Business Licensing — Includes musical devices, $15.00 per location +$15.00 per MechanicallElectronic Devices amusement rides, bowling alleys, machine etc. Business Licensing — Retail SaIes 3ncludes antique shops, $SOAO beautylbarber shops, boat dealers, Christmas tree sales, dry cleaning, Iaundry, bakery, candy, meats, whoiesale foods, caterers, motor vehic�e sales, optorrietrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excIuding tobacco), & other retail goads not listed Business Licensing — $20.00 per 1,000 square feet, or Restaurants, Cafes, CofFee fraction thereof Houses, etc. Business Licensing— $300.OQ Restatuants, Drive-Thru Business Licensing — Service $ l 00A0 8tations Business Licensing — Grocery $20.00 per 1,000 square feet, or fractian thereof Charitable Gatnbling Permit �- Includes investigation fee $150.00 Per Minneso#a State Sta#ute, Cha ter 349 .Tobacco Sales License .-.-.----------.- --Includes investi�ation fee ____ ........................---.-.-----------$200:00......... _ . .._. Fireworks SaIes As art of existin business �ioa.ao Fireworks Sales Exclusive Business $350.0� Massage Therapist Arinual Fee, Incfudes $50.00 investi ation fee Massage Therapist Establishment Annual Fee, Includes $150.00 investi ation fee Solicitors, Peddlers, Transient Please reference Section 350 of $150.40 background Permit — For-Profit Organizations the Municipal Code %r more investigation �- $100.00 per infarmation mon#h ermit fee Solicitors, Peddlers, Transient Please reference Sec�ion 350 of No charge Perinit — Non-Proiit the Municipal Cade for mare Or anizations informatian �- g �� g »�•s»�:.�.�.,�.'��'� :s g '•,""^:,�t;�e§s �? s'' s :;�� am=��'?�^;�; .�;,,;;�.a:,....m.� :�_ • • < u,%w,� e, �,� .� �,..:.:a: µrv��,.m ..�...»„ ...�v �:«a.x• � .�.�5'��z""�m�"".�i€e.�¢ : a. -�a�: �°e ��'s•�c::r;., - ..s»..^s "-eR. 3n:_.:'^- �."�°.^��..�. � z"�:��¢� .e.._ {� .� � » ,m � �'» . »h:r" mm»�g--�"�.�� r ° �a� �mavu°ef� °��,y�,„� m-:�.� ::?Y'yi» W= �'��°��-�t%�'-A$ �3"="" ��",�,i."-�°"�,�°�'..��.�£m ��»... �e?�� a"""rp-:¢. e�� e;�° e°�a9a�i��^ m,�e° �-�� ^. �vµ tl y��m tl� v a »° :¢zi.-�°.� : m �.."""'"°"��.-':`�' m- .° r ..^° .�s .:�?::a; ', ma??�� •».�, �..: ,Qm..-s < a°%e �� e m ^ ^^¢ric¢:W:.»..,r�a..�...�._'t..�" .6 ° x "': �»�s�a'.:.•..�°s Hs :.3=s.: •;-,..'"=-`.m�.o.�� , r"»-�:�a; �::_s. ° m �:�:�w�P° a °�'n �Initial Fee Per Si $SO.00yj � m Permanent Signs, Annual Per Sign, 100 square feet or less $20.00 Renewai maximum allowable size Tem ora Si ns $50.00 Si s, Im oundment First Offense $25.00 Page 8 oF 10 .Signs, Irn�oundment 5econd Offense $50.00 �____�.___-.___�.�._._._ ............ .---�------�--------------�--�--�-----�---�--�-�-�-�-�--...._._._._.._.__._._.._...._.�._...._.�.�.�.�.�.�.__�_�_.___�.___.�.�.�.�__�..�______ Si s, Im oundment Third Offense $100.00 :�: mm� m ��.:�- ��,�.� �_� ��M -��.e ° � w°� :�::: ��.��: �:�_ � �==� . � :.;�:�°� =� �- m� m . �:�. � �, .;_ • m mm e . ` ' � ° . "• ; � . . " � � �e�ra�ai:�� ' � �v .��- � me--�:=0 m= ��m� �µw�: �°" �-- � � � m �d :_"-.. �� , � �,�� - `� . .�,��.:� .`� °� �:: v,:v,.,.n m m� ��-��p��:�-� ::��e� e � �� e " t• •..,-: �:..:..�:�::��- �,� . ;�.g Rubbish Hauler Annual $150.00 � Rec clin Hauler AnnuaI $150.00 Contracfor �.icense Annual $50.00 Miscellaneous Permit Fee Far all other ermits not listed $38.00 Staff Research $50.00 er half hour Penalties for Late Payment Failure to pay any penalty 10% of license fee or $30.00, imposed shall be graunds for the whichever is greater suspension or tennination of any license issued b the Ci Tobacco Sales, Ille at First Offense $100.00 + warnin Tobacco Sates, IllegaI Second Offense Suspension of license for remainder of caIendar ear Tobacco Sales, Illegal Third Offense Revocation of license for one ear Candidate Filin Fee $2Ap Insufficient Funds/Retumed $30.00 Check Fee Rental Re istration Fee $40.00 er rental unit Rental Re istration Penai Fee �sa.ao er rentaI unit Residential Cantractar License $5.00 Check Business Subsidy Application Required to reimburse City for $2,000.00 +$10,000.04 escrovv Fee full cost of review Construction Activi Waiver Per Waiver A iication $25Q.00 �'"'""'�„T°R� m a�ss» ; .. ��`�tl...ne�: °�°�"°y.p 0 �� .e..;4ia w,,,. �ma,;,. �'.::•3»:� m ,;�. � c:r�;^ m m ""^^ ^��mm a �^»� . �y�.« �p �g.p.» »> ... � »»""»d'�... Bg � e.� e `Y:. m�.,,. . �".9..�. „ C; :'m°�:R '":.««»«.� � �'�i• � v �...: '.�` �L°�L"...«.::. �« � ,e Y .8°:t"«°'..� Y%B �'.� �y;F Y` ""YM:� e .'9".C««:k�y "�� ` �: ; ' � ,�,,.. ::,�= �•'�" �.. a:», �` �a,m,m •: �,�""_§':,:::•,, ��==s��"�'�_..'�`��..� ma :�:=.�•� . � �°'p-��.,�'��'�.'...»::x:�,� �mm.. .;°v »�.,, � °^°��:s�......, �. "' - '�- ' �-�� • � �..":�w¢a�.w.� ..;,�w m s�r::::,�c:» ° %r :::� �•�vA. :»»�E»..��..:..,.�' 0 .._.�� .:a�?°� %� � � sg; ��.�."�i: ;=r: False Alarm First tlzree alarms No�char e+ letier False Alarm Four �hrou h fifteen alarms $50.00 er alarm False Alarrn Over fifteen atatms $15Q.04 er alarm ::�.:;� ° `� �.�:�.. �°"--�°� �� e� �,.� , ..., - ...�„..�.,8��, m .�.;.<m:�� e .� �.P��:�s. �M.. a M�"^°:C.°."� ° .m £��'y � ...YC'`P''"��'.m�`` `°":99� �mp �w° ;d��: e'.8,°&". ,£g� p �»�, .m hM�':"�,«« A«. e .,m:�� ^m `�S°�`�«"^.S : �� °'^"' T' « �.� �.�" e":e, e» .�."^:. �...'.�::« `R m ` 8 �%n' �.�.°'a%Ve ..» �� m '"�� Y � '� �' � m mm °"»b:«:.'"" �m �.m"g"�Y m mm a��.�.,, .��e . � � � � -�.. ..e= ��, :.:.»'§i»a: � me. � » �� :=_ _� � '�r rS� °� � � ' " .e m. .ro»,.m.. �' �'".....� •^�. s B v„,^....«. '...8�� «�.mftm '�:�", -.�mnm�pry .Pk"y..L.:.�i��'F�'.,m »"''m" m� �� m s�:n»�-. �fl�..'fl ""'£ »"S:C' .«:.. .. a^�...t1tLY«L�.'"»«:«...mm,�m� e ..�'"�� e Tobacco, Liquar, Charitable $150.00 �� Gamblin , & Solicitor's Permits �..� �: . Residential Wa#er Per Quarter: Base Char e $35.96 Over Base — 10,001 to 35,000 allons $3.07 per 1,OOQ gallons Over Base — Greater than 35,000 Gallons $5.37 per 1,000 gal�ons Sta�db $6.74 er account Water Test Fee set b MN State Health De t $1.60 Residential Sanitary Sewer Per Quarier: Base Char e $82.23 Page 9 of 10 Over Base — Greater than 35,000 Gallans $4.74 per 1,000 gallans Residential Surface Water Per Quarter: Residential (Senior & Non- Senior $9.&9 perlot Residential — Townhomes $12.$2 er unit A ari�ment $80.69 Commercial Water Per Month: Base Char e 314" Meter Size or Smaller $1 I.99 er month Base Char e 1" Meter Size $21.91 er rnonth Base Char�e� 1.5" Meter Size $40.80 per manth _ .................._____._ .�.�.�_.�._.__.�.-�-�-�-�-�-�--�-�- - �- -�-----------�-�-�-�-�-�-�-�-�--._...._._._�.��.__�.�._____.� _.� .___�._..��.�._. �.�.---�-�-�---�---� Base Char e 2" Meter Size $62.69 er month Base Char e 3" Meter Size $130.58 er month Base Cha� e 4" M�ier Size $193.27 er month Base Char e b" Meter Size $318.63 er month Base Chaz� e 8" Meter Size $637.26 er month Base Char e 10" Meter 5ize $903.b6 er month Base Chax e 12" Meter Size $1,279.75 er raonth Over Base — 3,334 to 1 I,567 ��p�s $3.07 per 1,000 gallons Over Base — Greater than 11,667 Gallons $5.37 per 1,004 gaIlons Standb Avera e $18.98 er account Water Test Fee set b MN S#ate Health De f $0.53 er month Commercial �anitary Sewer Per Month: Commercial Usa e $5.13 er I,000 allons Mobile Home/A arhnent $29.65 er unit Com�uercial �urface Water Per Month: A artment $26.89 Industrial ancl/or Cornmercial $41.99 er acre Undevelo ed Land $4.94 er acre m � m � Per Residential Parc�l with p,�ual $40.65 curbside rec clin Per Residential Parcel without A��a� $1.70 curbside rec clin Recycling Bin One bir� provided free of charge $6.00 for each additional bin to each household Page 10 af 10 Attachment C: Facility Fees — Surrounding Cities � � � .'� � � U bA � � � � Q � � � � � Q� � � � �V � w v �I O N � � � � � � O �' v a ��' � � �a � ` �,� o m m � . s .� � � � � � � � ,,.,, �: v v, � v, � � �. ,n � v� a m: O. � � � � � Q � � v N �..�,� � � � a� o �e�� C O C L!1 3?�� Q C O C U N �' s � � �!/? � � s �� t/F � t!? � � w � _.. � v m m � � � n, � � Q °�� a � ar v o 0 .......z z z fl- av� '-� o o m �c �:� - n �, o t„ .... L � »'�' �� c�-1 � � r�-I � O � � .��„ ��. i/} �n Z th a t -re�s� �� , �Q�F �, '� � 7 ^'',� O t�0 O L-a 0 0 L a�"'� 3mm+ �� L � �= L � tl1 tC L � � �`'� Ql � � "4 N � N � Q ' . � .� v ?��ry�;� '" a' � -� fl' -� �' C -0 �- � � ";..^ � 3 �- ��7L�� O— N O N O' N�'a �� O� O O Q � O °" O C ttA O C O C h8 O.� �„," " O �>' O b�` O N� t6 61 � d' 1+�4 •-I d "� N�� d' ri v M g� ��, �--1 i.. L�-i L�--I L L N C "" �� rl N � N a ��' E .q +n. .c `o �cr� � v� t a +n� — "� v� � `� cn irr '^ v). �^.. L m L L � L L � � � L L L � L m "" L_ Oi N �_ ��- � c`�o c��. a. Q. a. 0 0 0 a o w��'�o Q o g� ,�:� o � � �, � � o �i <n � N a � � � +�i� �u ��-< dm .�,,... �: � �� -:-.. as � m ��' �� °a �H� s � � � � � +.� -� v s _� o � �$�� y a a� � �.. : � o � � ��° o �, o � m � � � � � � � N � .,c. � v1� :/� �n i m� t/!� O. iJT Q. �„� � 0 ;:�» ...�,� m � � � L L� L L L N »e �� µ t Y � L L� � ~ o � �� o� o o � o o� ��o o a��o= c� o�o ; vi �•,� �`.:�` ni "' ui vi • �ri � ;e � oo m �� m r.� a cp o V1' i/� N L_ ','�s�V�, i/1� Q. t!% '(h L{�} C � secr° »�:e: �"...: « ° � m : �� U � � _ U L {� �� w�� Q Q Q � L f" � L (U �� f7 � '�"� z Z Z .,., L � � ro�� T p � , .a� `' .� � U' � `w � ,�+ � tB `� ++ J d � 9 � .,°�,^,�.�""" O � � O O �C 'ra Q`�i � d ?- 'ro � V�F Z v�i i�J� t.m/F �� O- ��F �� 7 C � � ++ � � O � � v�i v N � � C ��A � � � v1 � S-O O�C �U s+ -0 � H C c O S '- � N � � � � � � � Z Q Q � z � � Attachment D: Youth Faciliiy Fee Impact Examples The majority of youth fieId use in Arclen Hills comes from the Association Use. �elow is an estimate of fees we would have coIlected from 2010 — if we had a youth field fee. � lf we charg�d $5.00 per 4 hour time bloc[c: Association: 5hore�iew Area Youth 8aseball (SAYB) Games: $ 52p.�0 P ract i ce: 2 120.00 TOTAL $2,640A0 North Suburi�an Soccer Association (NSSAj Garnes/�ractice: $ 180Aa TOTAL: $2,520.00 �f we charged $iS.00 per 4 hour block: Association: Shore�iew Area Youth Baseball (5AYB) Games: $ 1,560.04 Practice: 6 360.OD TOTAL $ 7,920.00 Narth Suburban SoccerAssociation (N55A) Games/Practice: $ 540.00 TOTAL: $8,460A0 Things to consider regarding fees: 1, Administration of tlze fees will take extra stafftime. The per hour fee is more dif#icult to manage than a 3 or 4 hour time block. In most cases, groups will only book for an hour or two and use the fields for a longer period of time. 2. Practices far the associations are assigned in a black of time. For example, Perry #3 is assigned to SAYB Mondays ancE Tuesdays all spring/sutnmer from 5-dusk. They assign their own coaches. The associations woutd be reluctant to book time slots if they have to pay for each time slot, whether it is used or not. Therefore, they may send coaches to us to scheduIe and this would b� very high maintenance for our staff. 3. If we cfecide not to charge associations, the youth faciEiry/field fees would end up being minimal. The majority of field use comes from the associatior�s. 4. Expectations for field canditions became a problem when fees are instituted. The users expect fields to be dragged daily versus our standard every other day and game days. Mowing expectations became unrealistic. 5. The association will use the fields as minEma[ly as possible when there is a fee involved. They will go to surrounding suburbs that don't have fees. Attachment E: Adult Intramural/Club Fie�d Use Fee �mpact Examples ADULT FACILITY FEE IMPACT EXAlV1PLES If we charged for intramural flag football and softball and for CLLTB teatns, below are examples aithe revenue impact: If we charged $5.00 per hour: Bethel University: FaII: $ 150.00 Spring: 440.00 TOTAL $ 590.00 Northwestern College: Fall: $ 100.00 Spring: $ 120.00 TOTAL $ 220.00 TOTAL: $810A0 If we charged $8A0 per haur: Bethel University: Fall: $ 240.00 Spring: $ 704.00 TOTAL $ 944.00 Northwestern University: Fall: $ 160.00 Spring: 192.00 TOTAL $ 352A0 TOTAL: $1,296.00 Attachrnent F: Surrounding C�tylOrganization's Park Rental Fees � c o � O � � "' �� N y, � V � � � O = N ~ u�i r+ � � V N V�i N1 �� O � T � o N � N �.II � i? Z Z a� C N C� Z �LE p N Q% � G1 �- � w o�c�w E.^ 0 � .ccQ..-o-� ❑ w a y �� 3 c� �_ � 3w�W'�' m ac `a i +' O � a � _ t �� Y.�- VI N VI VI � � � •� } } } } � 0. % V1 ? d a m G � � O � N � � `- 4 Q. O. O � 6'i LOLL r � � � N o W � ni z o L � ti Vl U O ry� �J ` ]. � o� 7�W �°� o'=t��o'� o di � Y!¢- � ��,vUl¢-�� °J `�' o 0 q ¢ � a��r,�t� r�-� � �� a��zoa�r,�a�v>v3 a� in � ¢ N � F N � � a+ Z 'O N N uf -o a c c a n Q, �� !.L � mU U � y ¢ �ry � �tJ u�i u3 � � -a � z � F- � 2 vNi i0 z 0� m�, � j `� o 0 0 0 0 0 � ' N �� O L��L 3 �6 l�G �� N� -a N °�F °� [�¢ aaa_a � . no 1av�-FV� y o o � c�r,oZZoa 2�`4 2'� � C � vF v� oa.z ��2 a�<n 1v�iJ�u�i� �N � 1 � O � @ W a J U N 71 71 J U1 G1 ui aa] r J�' G N Z �"' � a Y Z��o w m:' � ,d �Z�QU � n�n m N O � N N�� (y � U U � � � W �r Z � ��'a y^� J� j, C C C C „� � �� .R� cll y L e4 13J ��q O 6 O q �n > > 27 i p a '� '7 �� m � 0� �� m y L vU vv d Ll. d a � W t� p V 'O p O� Ul �� lry (O p i ��._ ? 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C/� � � �O ��., ..� ,..a � .� *� � G.� a��;� � � �' 43 �" • �" �r �'U � � O �., •�-=� � � � � O�•N� � o � p a � �, o �i� =�o � U F� U n ;� Ew z F-� ' U 3 P � EN HILLS Name/4rganization: Address: Cantact Person: Phone: �� City/State/Zip Email: Todap's Date Park: DaylDate: Nature of Event: Arrival Time: Estimated Attendance: Completion Time: A�nenities Needed: ❑ Picnic Shelter (w/3 tables) ❑ Ball Field{s) ❑ Hockey Rink ❑ Tennis Court ❑ BasketbaIl Court ❑ Soccer Field ❑ Wartning House ❑ Picnic Pavilion (w/5 tables) All amenities listed ahove are based on availability. C�m�r►ings Park/�erry �ark o,�ly. Indoor bathrooms, sink & small refrigeratar Additional Picnie Tables: ($5.3b charge for every set of 2 additional tabies and 1 trash container requested.) Resident Non-Pro$t Organization 4ther Non-Profit Resident Non-Resident Damage Deposit (s�parate check) (refunded upon approval by staf� Key Deposit (sepaxate check) (refunded upon appraval by staf� Picnic Shel�er *$10.72 *$37.50 *$37.50 *$53.57 $100.00 $50.00 *Tnc�udestaY Ficnic Pavilion * $26.79 *$53.57 *$53.57 *$69.64 $100.00 $sa.ao I have received a copy af the park reguIations. I understand that while using the park I and my guests must abide by the rules stated in the park regulations. I further understand that my c�amage deposit or parts thereof rnay be forfeited if I or my guests cause damage to the facility or if the facility is not returned to its previous condition. Also, I will forfeit my key deposit if the buiiding key is not r�turned in a timely manner. CYTY OF ARDEN HYLLS 1245 West Highway 96 Arden Hills, Minnesota 55112 Phone: 651.792.7800 Fax: 651.634.5137 Pa� �NTaL APPLiCAT�oN Applicant Signature: Date:: Attachment H : Minutes from 5/17/2011 PTRC Meeting � EN HILLS Approved: June 21, 2011 CITY OF ARDEN HILLS " �� .��. PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, MAY 17, 2011 ARDEN H�LLS CTTY HAI�L CALL MEETING TO ORDER Chair Scott called the May I7, 20ll, meeting of the parks, Trails, and Recreation Committee to order at 6:30 p.m. MEMBERS PRESENT: Chair Steve Scott, Comrnittee Members Nancy O'MalIey, John Peck, Don Messerly, Harold Petersen, Rich Straurnann, and Chuck MichaeIson. Phil Krarnlinger arrived late. Committee tnember O'Malley left the me�ting early. OTHERS PRESENT: Park and Recreation Manager Miche�le Olson. ABSENT: Committee Members Cind� Garretson and Cauncil Liaison Ed Werner. 1. APPROVAL OF AGENDA M4T�ON: Committee Member Messerly �notioned to apprave the agenda, seconded by Committee Member Peck. The motion carried unanimously (7-0). 2. APPROVAL OF MINUTES — April 19, 2011 Committee Member O'Malley indicated that under Section 3A the word agri-line should be changed to agri-lime and Committee Member Petersen indicated th� word "brought" should be added in the 3rd paragraph under Section 5B so the sentence reads ". ...purchase and it will be brought to Council for approval at their nexi meeting." MOTION: Comrnittee Mernber P�ck motioned to approve the April 19, 2011, minutes as amended seconded by Cammittee Member Petersen. The rnotion carried unanimously (7-0). 3. UNFINISHED BUSINESS A. Facilitv Fee Discussion 1&2 Youth & Adalt Fees Ms. Olson indicated that at the Joint City Council PTRC wark session discussion toak place on whether the City should charge fees and alsa looked at park r�ntal fees. They asked the PTRC to review fees and bring back a recarnmendation. Staff tooked at the irnpact of ad�ing fees for feld use. Ms. Olson indicated she e-rnailed all the associations on their th.oughts about the fees. Parlcs, Trails & Recreation Committee Maeting Niinutes P1�e 2 May 17, 2011 Another item of discussion was tl�e $8,000 that NSSA was wiliing to donate for an irrigation project at HazeInui and the idea of donations in lieu of user fees. Committee Member Peck asked what kind of budgets they are loaking at for park maintenance. Comrnittee Me�nber Feck questioned whether the City was putting more money into the fields as a result of additional wear. Ms. Olson indicated that the more nse each field gets, the more repair and maintenance is needed. Having fees associated with the park, it would assist in managing what activity happens on each field. Committee Member Peck questioned if Northwestern and BetheI capture revenues by organizing intramura�s and then using the City's parks. He felt that if they are generating revenue and it is costing the City rnoney for allowing those groups to use the fields, then maybe a flat seasonal fee should be charged. Ms. Olson indicated she believes Northwestern and Bethel are only charging enougn to cover their costs and not as a r�venue generator. Committee Member Peck questioned how much administraiive expense the City will incur by collecting these fees. Ms. OIson did not think the aduIt fees would increase the worktoad or rec�u.ire additional staff since she already has to work with them, but did feel the youth activities rnigl�t be a little more challenging. Cornmittee Mernber O'Malley indicated she would prefer not to cnarge for youth activzty and would just Iike the associatians to malce a donation each year in proportio� to their use. Ms. Olson indicated there would have to be some sort of guideline on how much each group donated. Committee Member Peck agreed. Committee Member Kramlinger felt sornething shoutd be charged since there was maintenance in�olved. Discussion ensued on possibly charging for the permit as opposed to having the perrriits free. Committee Member Michaelson felt that the users would have a differ�nt appreciation for a fietd they pay a fee for and aIso agreed that a fee should be charged. Committee Member O'MalIey asked what a reasonabte charge wou�d be. Ms. Olson provided vvhat tl�e other cities charge and that most charge more for adults beca�se their activity tends to be rougher on the fields. Discussion ensued on whether to charge hourIy and possibly $20 in 2-hour blocks. MOTION: Comrnittee Member O'Malley moved seconded by Co�nmittee Member 1'eck that the cornrnittee reconnmend to Council the City not charge a youth fee �ut that the City ask the youth associations far an annual �ee, averaging out to $5.00 per �etd per day and that for the adult fees the City charge $20 for a 2-hour block for intramural or tearri use. The motion caz-ried unanimousiy {S-0) Pazks, 7'rails & Recreation Cammittee Meeting Minutes Page 3 May 17, 2011 3. Park Rental Fees Ms. Olson provided attachment (D) showing what 11 various cities charge for park rental. She pointed out that all cities do charge some kind of fee. Ms. OIsan indicated the biggest proble�n vvith rentals is defining between non-pro�t and profit. Discussion took place on how park rental fees are colIected. The committee was in agreement on elirninating the resident non-profit and other non- profit category and just lea�ving the resident and non-resident fee. Chair Scott asked if the fees were adequate to cover the set up and ad�ninistrative fees. Ms. Olson felt the fees did co�+�r all costs involved. MOTION: Committee Member Michaelson �noved seconded by Committee Mernber Peck that the committee recomrnend to Council the Ciry eliminate the nor�-profit fees azad charge park rental fees accarding to resident or non-resident. The motion carried unanimously (&0) B. Newsletter Articles Ms. Olson indicated that Committee Member Messerly submit�ed a Garder� Club article for the June newsletter and wanted to know how the committee wanted to proceed regarding fut�re articles. Committee Member O'Malley suggested that as a committee they take turns writing the articles. Discussion ensued on how often the cominittee wauld s�abmit articl�s, the deadline far the articles, length of articles, and types o£ articIe. Ms. Olson indicated the Communications Committee suggested the PTRC do an article about the 4-year bench iYnplementation plan. Co�mittee Member Peck indicated that for July the cammittee could submii something about the Bench Donation Program. Another suggestion was an article about the parks after the PTRC takes their park tour. Ms. Olson indicated the .Tuly article would be due by 3une 1 and should be one or two paragraphs. Committee Member Michaelson volunteered to do the Bench Implementation Plan article for July and will have to Chair Scott by June 1. Mr. Messerly volunteered to do a future article on the Founding of Crepeau Preserve and Comrnittee Member O'Malley indicated she would do an article on the park taur. Ms. Olson indicated she wouId draft a list of their ideas and then they couId decide who woutd be responsible for each articIe at the next meeting and Iay out a schedule. Attachment I: Surrounding City/Organizations Ga�den Plot Fees GARDEN PLOTS Non- Reduced City Size Cost Resident �Q� �� Other Rate p[ot Ard�n Hills 20 x 20 $32 no $16 $20 or $3� They also i�a�e gardens that are on lots where homes ha�e been � p X�� empty lat n0 demolished. A garden rrianager decides how to split these lots up - Coiurnbia Heights gardens) they are $30. 10 x 15 $25 no 2�% of crop has to be donated fo lr�v�r Gro�e Heights food shelf Lififile Canada Dan`t Offer Maplewaad 12 x 15 $25 or $15 no Mounds View Don't Offer New Brig�ton Don't Offer Ramsey Couniy Don't Offer Rose�ille �� x 20 or 15 x 40 $�6 &$26 no limit is one 15 x 40 Shore�iew Don't Offer Spring Lake Park Dan't OfFer St. Michael 15 x 15 $2Q $30 S�. Pa�l sizes vary $1 per month no Vadnais Heights Don't �fFer White Bear La€ce Don't Offer Attachment J: City Hall Meeting Room Rental and Relaied Fees Policy � CITY OF ARDEN HILLS Today's Daie 1245 West Highway 96 EN HILLS Arden Hills, Minnesota 55112 Room Requested Phone: fi51.792.7800 �ax: 651.634.5137 Date s Reserved CiTY HALL MEETING RQOIVI RENTAL APPLICATION Please call 65�.792.7800 ORGANYZATION EQUIPMENT NEEDS Narne/Organization: Contact Person: Phone: �) Street Address: City, State, ZIP: Email Address: Nature of Event Arrival Time: Completian Time: Estimated Attendance: PRIORXTY USERS LIST 1. Any Arden Hills government meetings. 2. Any related Arden Hills government meetings includirtg Restoration Advisory Board, AMM, RCLLG. 3. Any Arden Hills resident or neighborhood based group. 4. Any Arden Hills based non-proiit. 5. Minnesota Army National Guard. b. Any non-Arden Hills based non-profit. 7. Any Arden Hills based for-profit group. 8. Any nan-Arden Hills based for-proft group. By signing this form, you ver� you have read, understand, and agj-ee to all policies associated with roo�n rental within City Hall including any associated fees. Number of Tables Needed: Number of Chairs Needed: DVD/VCR/TV Needed: ($10.72 Charge} Yes No Podium Yes No F�ipchart Yes No *Each group is responsible for their own set up and take down. OTHER FEES DVD/VCR/TV Rental $10.72* Damage Deposit $100.00 (Separate check required, refunded upon staff approval.) Small Comm. Conf. Rm. Rm. MEETING ROOM FEES (8 max) 120 max Daytime usage no charge no charge Army National Guard no charge no charge Arden Hills government groups no charge no charge Resident non-proft organization $26.78* $6428* Resident for-profii arganization $32.14�` $7A�.99* Non-resident, non-profit organization $42.85'� $147.13 * Non-resident, for-profitorganization $53.56'� $139.27* * Includes tax All fees mast be paid by cash or check. NO CREDIT CARDS ACCEPTED. DETAXL ROOM REOUESTED, AND SET-UP Applicant Signature Date Staff Signature Date 01'frce Use Onlu Meeting,Room Fee �Check/Receip! # .4moturt ofDepositlFee Received �$100.00 Deposit Other Charges ❑CheckJReceipt # Building Inspection Srgn Off,• ODeposit may be returned ODeposit ($ af this partion thereo,fl should not be redurrred for 1he following reasort(s}: Copies: �7Pu6lic Works O,4dministration �Recreatiorr CITY HALL MEETING ROOM RENTAL AND RELATED FEES POL�CY Effecfive Novenaber 29, 2004 Room Reservations • Any group or individual must compiete a room use application and pay the applicable fe�s in advance. The room is not considered reserved until aII fees are paid and alI forms are signed. Meeting rooms can be reserved for �zp to one year. After ane year, the applicant must reapply. The City of Arden Hills reserves the right to cancel a reservation at atry time due to City sponsored building ac�ivities. The City will do its besi to give a one monti� notice of such changes whenever possible. Other Policv Cansiderations decoratians or alterations to the room are allowed. NO TAPE QN WALLS. • Rooms and areas must be cleaned and left in an orderIy condition. If additionai effort beyond our normal cleaning is required, a fee for personnel costs associated with the cleaning could be added. • Fund raising activities, gambling, alcoholic beverages, and smoking, are stric#Iy prohibited. •�ood and non-alcoholic beverages must be appro�ed by the facility. No beverage or food containing red dye will be approved for use. Kitchen use is limited and mav be available upon special request. • All groups or individuals need to be properly insured or provide proof of proper insurance, or be willing to sign a use waiver form. • All groups or individuals wiil use ihe front door access only. ��cheduling of a room after r�gular City hall hours �s contingent upon the presence of a City employee scheduled to staff the building. In the event staffing is not availahle, the City reserves the right to deny application for use of City Ha11 facilities. � Any goup or individual requesting tables and chairs needs to indicate so on application %rm, and is responsible for their own set up and clean up. Roorn must be returned to the original condition. If the room is not returned to its original condition, and City staff rnust clean the room, the $i00.00 da3nage deposit will be forfeited. Any group using the faciIity must be under competent ad�lt supervision. Individuals under I8 years of age must have one adutt present for every ten people using the conference room. All groups oi people that are under the age of 18 must be accompanied by a supervisar when using the rest rooms or vending machines at City Hali. The organization or user group shall assume full responsibility far the group's conduct and far any damage to the building ar equipment. The City reserves the right to assign supervisory staff or maintenance personnel at an additional cost to the user if it is deemed necessary. Any damage to facilities or equipment must be reported itnmediately to City staff. Groups are asked to keep noise to a minimum during City Hall hours. + Use of equipment belonging to an orgar�ization must be approved ai the time an application is made Lo reserve t3�e room. Any equipment must be reznoved immediately after the meeting or activity. No � Users of the nneeting rooms are asked to remember, when using the facility, to be considerate of other meeting and business that may be occurring and to conduct themselves in a professional and respectfut manner. • Violatian of these policies may result in the denial of fuiure use of the meeting raoms. • Damage deposit will be refunded within 30 days upon approval by staff • The City Administratog is authorized to act in any case that is not covered by the rules and regulations of the City Hall meeting room poiicy. • Groups may cancel up to 48 hours before a scheduled reservation. In case of severe weather, a 12 hour notice is r�quired. If the City does not recaive proper notification, the applicant's user fees will not be refunded. The damage deposit will be returned. Liabili The group, individual or organization using the conference room/community roorn shall agree ta compensate the City of Arden Hills for all damages to fa�ilities, equipment or other property owned by the City and to assume all liability for any personal injuries, including death caused by participants in the scheduled events. The permrt holder will be responsi6le for reimbursement of damage, ineluding those in excess of the deposit. Applicant Signature Date 1lMetro-rnel.usl�rdenHillsl�tlminlForms4Crty HaTI Meeting Room 12ental Approved 09.doc