HomeMy WebLinkAbout4H, Wage Increase for Non-Union Employees�
EN HILLS
Request for Counc�l Action
Prepared By: Patrick Kla�rs, City Administratar Work Session Date: August 29, 20i 1
Wage Increase for Non-Union Employees
Budgeted Amount: Actual Amount: Fiznding Source:
N/A $3,548 General Fund
Contingency Budget
Recou�mendat�o�:
Motion to approve a one percent wage increase for non-union employees.
Su ortin Documents:
1. Memarandum dated August 29, 2011, from City Administrrator Patrick Kla�rs.
2. A�gust 15, 2011, work session agenda material.
.�-
EN HILLS
MEMORANDUM
DATE: August 29, 2011
TO: Honorable Mayor and City Councilnnembe
FROM: Patrick HIaers, City Administrafo ���"`�
SUBJECT: Wage Increase for Non-Union Employees
Sack round and Discussion
At tk�e August 15th City Council work session, a midyear wage adjustment of one percent
�or the non-union employees was discuss�d. This topic was discussed per Council
direction at the March 21st work session. On August 15ih, �lie Council majority
supported a one percent increase and directed staff t� put ihis iterri on a fuiu�re City
Council agenda. Attached for your review is the background material from the August
15th Council work session.
One of the questions raised by the Cauncil on August 15�' was whether in 2007 the
Cauncil based the pay rates on the 55th or 60� percentile. Revie� o� the 200'� materials
indicated that the Council used �e 55t�' percentile.
Recammendation
It is recommended that tiie City Council approve a motion authorizing a one percent
�vage increase for non-union employees effective 7uly 1, 20� 1.
City Council Meeting
IlMetro-inetlardenhi11s1AdminlCouncillAgendas & Packet Informationl2Q� 118-29-11 RegularlPacket Infarmationl8-29-1 I
Wage Increase.doc
Page i af 1
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-�.�EN HILLS
MEMORANDUM
DATE: A�gust l5, 20�.1
TO: Mayor & City Caunci��e�n6ers
FROM: Pa#rick Klaers, Ci#y Adtrt'tnist�-ator ���
Susan �ve�-son, Director o� Finance and Administra�ive Services
SUBJECT: Non-Union Wage Adjustment
Sack�round
During 20l l budget discussions, the Counci� genera.11y agreed #hat it woutd include money in the
Contingency Fund for employee wage adjustments and that the Councii would d�scuss the detaiIs
oi"how much" after khe Union contract was settlec�_ The Council discussed this at the March 2I,
2011, work session and agreed to a i% increase retraactive ta I/l/ 11 with fuz-ther discussion
about an additiona� i% increase effective 7/1/I 1 to be brought back to a work session in summer.
Discussion
Attached are the foliowing documents for yo�r reference:
� A section of the Mareh 21, 2d� 1, Co�tncil Work Session meeting r�inutes when
the non-union wage adjustment was discussed.
• A rr�emo frbm the Director of Finar�ce and Adrninistrative Senrices, Sue [verso�z,
regarding the impact to t�e Ge�teral Fund for various wage adjustment options �`o�r
the regular non-unian City employees, c�ated March 17, 2011.
• A sectian of the August i 6, 20 l0, Council Work Session meeting rriinutes �vhen
wages w�re discussed. Piease note that tt�e 2013 Cnntingency Fund is budgeted at
$20,211.
As you knaw, t�-�e Union {8 ezz�ployees in Public Works} settled far a zera Cost of Living
Adjustrnent (COLA) increase for 20� I and ,for a 1% C�LA increase iR 2012. Part of the
rationale for the zero inerease in 201 i was because in 2010, when they were in the 3rd year af a
3-}�ear contrac[, they received a 3% COLA zncrease. (This contract was completed in laEe 2047
when there was no recession i� sight.} In 2010, when the Union received their 3% COLA
increase, al! the non-union ernpioyees (16 etnployees) did not get any increase for C4LA.
In conversat�on:s with Councilmem�ers earlier this year, this 2Q10 union/non-unian wage
adjustment discrepancy is what t�e Co�nciI wa�ted to try to "correct" zn 2011 _ This possibiiity
was discussed du�ring the Unior� contract negotiations so that ihere wautd be no surprises after a
settlert�ent was reached. At Che March 21 �` Work Sessio�, Councilmember wanted to kc�ow what
t�e surrounding cities were doing and how we compared.
The following char� of "non-exempt increases" shows t�e cities in the area that responded to our
request, b�t there is na "apple-to-apple" comparison. Foilowing the c�art is a surx�r�-�ary of what
we have found surveyirtg these cities.
iotallncr
City 2�10 2t]11 Over 2 Yrs
ArcEen HilEs 0.0°10 1.4% 1_0%
Litile Canada 0.0% 2.0% Z.0%
Mourids View 0.0°� fl.0% 0.4%
Mapiewaod 3At fl.0°� 3_0%
Shoreview �.0% 1.0% 2.Q%
St. Anthony Vil�age 0.0% 1.5% 1.5%
Rosevilie O.Ci/ l.q�/ 2.0/
Forest Lake 0.0% 1_5% 1.5%
fVew Brighton 0.�% Q.0% 0_�%
+ Maplewood had given a large increase in 2010 of 3°/a and are gir�i�tg no increases
in 2011.
St. Anthony has �on-��ian emptoyees and t�ee unior�s. PoIice and Public warks
eact� had a ane-year cantract with 2% increases for 2011, Fire has a two-year
contraci with a I.S% increase aoth in 24I1 and �01�., ar�ci the non-uz�io� receivea
1.S%. The St_ Anthony City CounciI has given staff direction to baiance thc
increase att�ong the various units so t�at they all have a 3% increase over a two-
year period as they do not want one bargaining unit or employee group to r�ceive
�igher salary increases t�tar� another.
Shoreview gave 1% only to their employees i� t�e top step ancE others received a
ste� increase for both 2010 and 201 i.
If we were to use the St_ Amhony example, we cu�-rentiy iook like the followir�g table_
Tota I Incr
City 201Q 2011 O�er 2 Yrs
Pu6iic Worlcs-Union 3.0% O.Q°/a 3.0%
lVflll-UilfDri d.fl% l.Q°� �..Q�
In looking at the Shoreview exarnple, we look like the foIiowing #able {we have included 20 i 2
a�d 2013 for future reference):
# Qf Er�ployees 2010 2011 201Z 203.3
At top o� range 3 3 b 9
Receiving steps 13 �4 11 S
If we used the Shoreview tr�ethod, oniy those employees a� the top of the range woufd received
the COLA increase, the o#hers oniy recei�ed step tnereases.
In 2007, the City did a market study anc� ree�aivated its pay ranges, however, due ta budget
cons�raints did not set tnem to t�e benchmark they wanted to, carrzpared to the camparati�e cities
used in the study. The Councii had planned on doing it over a few years, but due to the
economic events af 2008 and forward, �his has r�ot been dane.
Ar� advantag� of approving a�% COLA effective on July l, ZOl l is tl�at it provides a I.5%
increase for the einployee o�erall for 20� 1, but raises the City's salary scaie 2% overa�l for the
year. This, in effect helps to achieve the gaal of the City Councif in 200$ to increase the salary
scale to the desired bencl�mark compared to others cities while minimizing the effeci o� the
aperating budget.
11�ere is no cl�ange fro�n the previously reported inapact of $3,548 to the General Fund Budget as
�a+�nd in the memo iram Sue Iverson dated Ma;-ch 17, 2�11 whick� is attached. $20,211 w�as put
inia contingenc� for 201 � and only $6,108 has been allocated so far in 201 1.
Recom�nendatior�
After evatuating our internal relationships and hearing about CO�,A adjustments in a fe�� of our
neigh�orir�g cornmunities, we reco�unend that the Council approve a t% CO�,A increase
effective July lst for a�6 re�ular r�on-unior� City e�vloyees.
Requcsted Action
Staff is looking for direction from the Council in order to put this topic on the August 29th City
Council agenda_
Attachments
Part of the March 2i, 201 I, Cauncil Work Session �inutes
Part of the August 16, 20 I0, Council Work Session minutes
Memo from Sue Iverson, dated Ma:rch 17, 2Q11, o� COLA im�act on the General Fund
Attachment B
A section of the minutes from the
March 2'�, 2017 City Council
Work Session
ARDEN HILLS CITY COUNCiL WORK SESS�ON -- MARCH 21, 20I 1 2
2. STAF�' UPDATES
A. Preli�ninary Review of Joint Meeting
Public Works Director Maurer expiained that he wanted to review expeetations for this
evening's 3oint �neeting_ He stated that he had made Et very clear to the Parks, Trai�s & Recreation
Coar�mittee (PTRC) rnembers that this would be their opportunity to talk with Council, to ask
questions and get direction frorr� the Council. He r�ra.nted t�e�n ta understand that this wo�id not
be a Staif driven exchange.
S. Sheriff's Gontract
Ci#y Admi�istrator Klaers s�ated that the 2410-2012 Law Enforcem�nt Agreement with Rarr�sey
Co�r�ty was scheduled for renewal at the end af 2009. The agree�nent is identical to t�e previous
tl�ree-year contract_ W� are now �nzdway tlaraugh �e contract �eriod without �aving renew�d the
contract. He further explained that there is a termination clause in the contract requirit�g a 9
rnonth nat�ce of intent to not renew. He poi�ted out that the new Sheriff has pla.�-is ta monitar the
quality of services provideci to contract cities. He asked if the Cou�cil wants this rr�atter on their
next agenda so action can be taken_
Councilmer�ber Halden commented that the Council sitt�pfy war�ted th� Sheriff ta do wk�at they
were sup�osed to dn under the contract Now, she stated, it seems that they are actually enforcing
the City's ordinances and she would vote to approve renewal.
Mayor Grant stated that the Ca�ncil should give �he new Sheriff a chance to irnprove the
services and he agreed that things �ave beer� ge�tirtg better.
After sorne discussia�, t�e consensus of the Couneil was to place the Sherifi's cantract an tt�e
March 28`h Council agenda urzder Consent.
C. Non-Union Wage Adjustme�f
City Ad�ni�istrator Klaers expIained that ��is tnatter had been discussed during the budget
pracess. The City has 25 full time empiayees, eight of which a�-e union empIoyees. In 2010 the
union ernp�oyees were granted a 3% ineFease whi�e there was r�o increase for no�-union
ernployees_ He stated now thai the �ior� contract negotiations have �ee� completed; he would
�i�Ce the Council ta consider an increase to allow t�te non-union employees to "catc� up" in terms
of wages. He suggested a 1��D tO �% increase for nan-union employees with 1% to be retroactive
to January l and then a 1% increase effective Juiy 1. He exp�ained that there are monies available
in the contingency fund for this increase.
Councilmernber Wer�ner questioned w�at surrout�ding cit�es are doir�g as far as pay ir�creases.
City AdEnin�strator Klaers stated that some co►-�m�nities are not affering any increases, sorne
are giving I% ar�d others, such as St. Anthony, ha�e apprc�ved a 2% it�crease.
ARDEN HILLS C�TY COUNCIL WQRK SESSION — MA.RCH 21, 2011 3
Cou�ncilmem�er HoIden sEated she daesn't think the Council shauld be cancemed wit�►
"catehing-up" to Public Works employees; the cotnparison should be with other like cities.
City Adaui�istrator K�aers stated that a survey of sunroun:ding cities was nat dane at this time
b�t the City did recent[y fi�e for pay equity corr�pliance anc� found that the inierna� balance
bet�ueen male dotninated ciasses and �e�nale dominated classes has s�ipped.
Mayar Grant agreed with Cou�cii�nember Holden that we should not be concenned about
"catching up" and he toa wondered how we corr�paire to neighboring cities.
Counciimember Ta�mble expressed eancern that not granting an increase to nan-unio�
employees would give the appea3raz�.ce that the Council valued Pu�ilic Works employees more.
Mayor Grant stated that it comes down to "what they make for what they're daing" and in ilaa�
regard, we do need ta be com��t�tive with ather cit�es.
Couneilmember Tanab[e stated that if the Public Works empIoyees were �zon-uz�ion, then all
employees would be treated the sar�ne.
Co�ncilmember Hoiden stated that there are same s�aff inemhers who have specialized jobs and
i� those staff members choose to [eave the City, the cost to trair� replacezrients wo�id be hig�ter
than tt�e proposed pay increase.
Mayor Grant painted out that staff ine�nbers continue to rece'rve step increases until ihey are at
the top of their pay grade.
�o�neilme�ber �o�de� stated tt�at step increases have been suspended at times, a.�d she added
that there is no such ihing as�onuses in the pubiic sector as tl�ere is in the private sector.
Councilmember Halmes commented that ba.sed on what is gving on in the economy and what
ati�er cities a�-e do�ng, she doesn't see how the Cauncil could give mare thazi. a 1% increase. She
added that federaI ernpioyees arer�'t getting an increase and many businesses are nat i�creasing
��Y-
Couneii�xae�tber Werner agreed vc�it� Counciimernber Hoimes.
Co�r�cil�ember Hoiden statec� that since the non-u�ior� emplo�ees received nfl increase last year,
the Co�zncil sho�ld consider giving a 1% increase effective January 1 and a I% effective
September 1.
Councilmember Tam�ble stated that if this would be considered a cast of living increase, it
shouId be parallel arnong all ernployees.
City Administrator Klaers cotr�r;ented #hat giving some increase in 2011, after giving no
adjustrr►ent in 2010, watzld be considered a show of faith and support for not�-ttnion employees.
ARDEN HILLS CITY COL3NC�L WORK SESSION --- MARCH 21, 201 t 4
After some discussion, the consensus of the Councii was to grant a 1% increase effective January
1 and revisit this topic i�n July. Staff was direeted to ptace this matter under Cot�sent on the
Council's Marc� 28�' agenda.
2.D I-694/TH S�. Interchange Project
P�blic Works Director Maarer expiained that on February 9, Senator Goodwin ar�d
Representative Knuth I�eld a tneeting with MnDOT, Ra�sey Coun�y, and Arden Hills officials to
disc�ss tt�e I-694-/TH 51 Ir�terchange Project. He re�viewed a follow-up letter frorn MnDOT
addressing the City's 14 conditions for denying rn�anicipal consent. He also reviewed a letter fro�n
Joe Lu�c of Raxx�:sey County clarifying three of the cor�ditiox�s ac�dressed in MnDOT's Ietter_ He
stated tl�e key poincs in each letter az�e:
1. On Candition #2, MnDQT states that the City is nn longer pursuing tt�e noise wall so
they wiil remove it frorr� the construction pia.ns_ StaFf has taliced to MnDOT a.nd
informed them that this is not what was said at the meeting on Febz-uary 9. Staf#'
reminded MnDOT t�a� we indicated aur �eeling t�at the City would forego the no�se
wall if freeing up approxi�ate�y $1,000,000 Qf MnDOT fiir�ding would �elp wit�
MnDOT funding needed traf�ic ixr�prove�nents on Lexington Avenue_
2. 4n Condition #3, regarding t�sing excess material generated on the praject for building
bertns to help with noise nniiigation; MnDOT gave a more detailed expianation at the
ineeting tk�at #he r�eed to buiid storm water ponds, iimited right-of way, and topography
of the excess right-of-way rz�ade it impossible to build �ertt�s af sufficient length and
heig�t to provide sFgiifcant noise rt�itigatian. With this mare detailed explanation, it
was agreed that b�ilding af berzns was no longer needed.
3. O� Conditio� #5, MnDOT basicalty has giv�n t�e sarne answer abaut potential City
costs with their praject. Ramsey County's letter c�arifes even fu�her potential cast
from a Counry project on L�xington Avenue_ It appears that the City casts far both
projects will be �odest.
4. Condition �6 �eals with MnDOT co�itting funds to he�p Ramsey County wi€�
needed irr►provements on Lexington Avenue due to the interckzange project_ Staff has
had several conversations with Mr. McBride a�d .Tim Tolaas regarding this is�ue. Mr.
McBride has been very cieai- that M�DOT poliey prohibits thern frorn cor�vr�itting in
writing to having funding available far the Co�nry project as the fi�nds come frotr� a
cotnpetitive program at Mz�.DOT. Mr. McBride did telt staff that MnDOT would do
evetything it co�ld to heip the County with the Lexington Avenu� improvennenis.
Staff as�Ced Mr. McBride to cail Jirn Tolaas to discuss this and then ask Mr. ToIaas to
cail the Ciry_ Staff did receive a phone call frorr� Mr. Taiaas stating that he talked to
Mr. McBride and tt�at the County is fully cammitted to maki�g the necessary
itnprovements to Lexington Avenue and they feel MnDOT wil� heip with �unding.
5. Condition #7 deaIs wi#h �naking irnpravements to the Lexingtoa Avenue Bri�ge i4
lengthen the ieft tux� �anes. Mt�DOT has co�mitted to making this change including
ihe adjustrnents to the signal systems at each end o� the bridge and to do the work
Attachment G
Memorandum from Sue lverson dated
March 17, 2Q'� 1
�
� ��S
M�MORANDUM
DATL�: Ma.rch � 7, 2011
TO: Pa€rick Klaers, Ciiy AdministratQr
��t4t1'I: �ue Ivez�san, Director of F�nar�ee and Admi�istra�ive Services
SUBJECT: C��A Anaiysis for 2011
in the 24I X B�dget �rocess we put $20,211 � the General Furtd Cor�tinge�cy for salary increases
as we did not k�ave !he wuan con�ract settled. Since we �a�e now settled the union eontrac� far
the years 2011— �012, W0 riOW IC[lOW fi.�1ai fi.ile iF3CI'f,�.S� �4�' 1�I11Qt3 �Xi1�IQ�l�eS VVI�� �?� ��Io �Oi �aI 1.
Xou have asked me what the impact on the budg�t wo�3.d be for a. l% incz�ease retro ta �anuary 1,
20t� fo�lvwed by a 1°lo increase on July l., 2011 for t�e norz-�czion ernp�oyees. You have alsa
as�ced wi�at the ir�pact an the budget wau�d be #'or a I.5°fa increase retra to Jan�ary l, 20�I for
the non-uc�ian e�nployees.
The effect of a i% increase on January Ist and ]�1y 1S` would be as follo�vs:
General
Fund
1%Jat� 1 $ 6,1fl$
1% Jul � 3,548
Totallncrease $ 9,656
Tl�e effect flf a 1.5°10 iunerease o� Jan�ary lst would be:
General
Fund
Jan 1 $ 9,SU2
Total $ 3,SD2
In efFect, either way it amoun.�,S t4 a 1.S°14 increase for th� year, but the advaritages of the fixs�
opiion {i°/a on �'anuary IS` and 1% oz� Juiy i�) wo�d be that it adjusts the pay scales for non-
union ern�loyees to "catch-up" for wha�t happened last year when the union employee gat a 3°la
increase a�d the n�n-unian efnployees got 0%. This would result iu the t�on-union employees'
pay scal�s only i°/a hehind the �on's at the end of �e year.
Memo
Patrick KlaezS
C4LA Analysis �'or 20 � 1
2
A similar i�crease �ext year wo�zld, in �ffect, "catch up" #1�e gon-imion exnployee's pay scates ta
the union scales, � a 1°/a increase on Ja�nuary 1�` and ax�other 1% increase on July �S` uro�id
increase #he pay sc�es by 2% by the end af 2�12 which would z�:�ake up for the l% they wouZd
stiil be behind.
Attachment D
A sect�on of the minutes from the
August 16, 201 �, C�ty Council
Work Session
ARDEN �I�i, C�UNCu.. -- S tON — AUGUST..I_.k.20i0 __..._.._.___._ �
�-A �ibrcr�-y Proposal Cl�drrte (continued)
Councrlmember Gra�t c�uestianed �� the �ity had rec�iwed a�ty fiarther infonnatia� on poter�tial
op��ating costs.
CRf.p Admin�s#rator Kiaers indica�ed t�e City �as not. I-�e stated t(�� tirning Q�'t�e F�AC meetiag
woufd be tight for passing alo�g iitiflrmatiar� tv tF�e Library Board. A special Councii rneeting
may need ta be ca��ec� tfl review ��e in�arcz�ation wi�in the proper tira-�e[in�. He added t�at t�e
Cou�cii sho�l� diseuss whether or not they �rere i�terested in using �`IF for Presbyterian Homes if
the tibrary uras nat i�cluded in the redeve[opment_
Mayor Har�stead stafed T�F �ad to be �sed for con.si�-�ction or infrast�cture, specific tc�
p�-operiy i�prover�ents, and the �ot�ntia� �or TIF w�s there. He in�ieatcd the to€a� content oF �lie
pro�osed deve[opnner�i would determine �zis decisio�, as TiF cQ�td r�ot be �ased �or operating
ex�enses for the Lfbrary. Tk�e overali mix of the deve�oQment r�aay justify the use of `I�F when
looking at rhe pcoject in tatal.
Councitmernber Holden exp�a�ned tt�e facitity �vas being utilized every day and i�ecause it was
flid does nat r�ean it needs to be repiaced.
Co�ncit�ember Holmes questian:ed wt�at fiuther inforr�ation was needed from Presbyteriac�
�-tornes.
City Ad�inistratar Klaers stated a pra forma frarra Ehlers Evas in the works and Ehlers vvo�ld }ie
present at tt�e ��AC meeting.
�a�nc��s�e��P�- tr�w�t s�€ggestec� s��'wc�rk to gaf�ec as rnuch infarmatiar� as passrble to gvt ihe
�rocess started.
Mayor Harpstead agreed and requested sta#�begin gathering ��e ��cessary info�nation.
B. 2(� 1��3ud e� tICIP
Fir�ance Director Iverson �resented the Ciry Co�ncal with t�ie 20i 1�udget. She reviewed the
overail changes fro�n the 2�E0 budget �o�ir�g ti�ere was an addit�ana{ staf�' person added to the
f nance department a.n.d tnterns inta adEninistratior�, Tlx� �ity has a great deal o€ clean up wor�C
and the i�terns have I�een e�fective in comp[eting these tasks and ti�ey also have he(�ed to ge� rid
of audit findir�gs with timely recancilia#zor�_ Oyera�l, the recent persot�nel c}�anges made tQ staff
resulted in a$19,a00 increase i€tt the budget, ir�surance rates wo�Ed be bacEc to the City a[ the end
af Au�st ar early September. S�ie expected �he rates tv be favorable. The budget reilected a
10% ir�erease Eor henefi�s, but this rnay be reducec�.
Financ� Di�-ectar Iversar� reviewed the budg�� �urther exptaining a t°10 increas� fn COLA for �
2fl t 1 urauld ir�pact the generat fund by a�out $1 �,fl00 a�� abaut $fi,(}0Q in spee�ai funds.
Mayar HarQstead quesrioned i�'the �inance s�£�',n�e�i�er would be a o�e year deal ar oz�-going.
� LS CIT ORK �ESSION -- AUG T 1 2
.2. B 20I ,f BudgetfClP (contrnuedj
�'i�a�ce Director I�erson statec� this coutd �e tried fQr on�e year, but wou[d be an or�Qi�g need o�
the CitY-
Ma.yor Harpstead c�uestio�e�i ifthe persv�el changes inciuded Terry and pak.
Fe��nce Dfrec#or �verso�e �ndicated t�i.is vvas �e ease and the b€tdget atso t'e�ected the �ew €�ire
of a �Qrn3n�ruty De�e�opme�t Direc�ar_
Cour�cilmember ��olden quesiiane.� how the adrrr�nistrative intems wouid be fi�n�.e�d.
Fina�ce Di�rector Zversfln explained this was a iine ite� and was budgeted �n ad�.i�istration.
Maynr Harpstead as�Ced i�there woul� be any change in the admir�strative ir�terns from 2UI0 to
201 � .
Fivance Dxrector Zverso� projec�ed tf�e�e wduld be a$4,00� reduction in inter€� expenses for
��ance with an $5,000 inerease in adr�zzr�istratzon.
CiLy A��inistrator Kiaers indicated sta££was �ot ceriain l�ow the Counci� fe�t abo�t increases «
wages or henefts. He noted the ut��an contract wit� Pub�ic Works wouid need to be �egatiat�[.
He haped to reach. a thcee year cor��ract with the �ian. He suggestec� the Counci� consider the
inc�ses made by s�rraunding comrnuni�ies be#'ore estabfish�ng any i�cr�a.se.
Fia�nce Directar �versan stated the budget reflected a 3% CQLA incr�s� at this tir�e_
H��.vever, she recomr�ended tt� Cou€tci€ ta.lce :�e wa�e i�creases ar�ti put �em tnko a can�ingency 4�
fund unt�I t�is percentage was fi�ized arzd staffir�g was decided.
�o�nciirreember Haiden q�es�oned who wouid �,andle �he union negotiat�vr�s.
City Adnair�"rsfrator Klaers statec� �e would negotiate wit� t[�e �nion, and sta.tec� in the p�t �e
has useci a consultar�t to assist with negatiatians as �his keeps things ne��ra� and professiotiai.
Mayor Har�stead asked 4�vhen the negotiatitins would taice place.
C�ty Ad�uni�is�xatvr Kt��rs es�imated this urould taice p�ace in several monttzs, ar�d l�e woutd
rria�e a r�co�nendatio� tn Counci� prior to tl�e negotiatio�,s on how Sta#� wishes to proceed.
Co�n.c�I�e�ber Ho[�es asked, based on the current niunbers ar�d gersoz►s�et changes, if the levy
uTould have to increase 4-5%.
1
ARDEN HCLL WQRK �SS�ON — AUGUST 16 20 I O 5
.�_B Z�II Budget/CI'P (cantimrec��
Finance �irector Tversou explaa�ed there v�ras a proposed levy increase o€ 3.4°/a rvitlz a�l budget
increases as sta�ed within the bu�ge� �ook at �his time. Tl�e nEur�ber wauid decz�ase i�ths Cannci[
rnade c#ecreases.
Mapor Harpstead suggested the Councit now a�dress the tota.( budget, si�tce the personne� issues
have beer� disct�ssed.
Ca�nci�menaber Gra�rt sta,�ed he did not recalC discussing additional personnei for tk�e �inance
depar�ment.
Fi�ance DErector Iversou indicated t�iis �c� �at yet bee� discussed by the eauncil as a grc�up,
but several Councilrnemb�rs had discc�ssions with her anci tI-►e C�ty A�zni�istrator. The numbers
�uere inclutl�d jus� to show �he Ca�cil hovv €t woutd afFect th� b�dge�.
Co�acit�ne�mbex Ho�den suggested �he additional �r��ce staff member as this department
seemed �o be be�iind. She felt the addi�zor�al stafi would greatly benefit the City and allow this
departine�t to ca#�ch u�.
Mxyor C�arpstead e�tai�ed he wou�d be reluctar�t tQ add as�other staff r�e�nber to this
departrz�ent He feit neighborn�g c��ies �ad simii�r �x�ance systems and a joint powers
arcangement could be esta.blished to shaire one half of the pasition. He questioned how cr�any
hours t�e cunrent inierres were working.
Finance D�rec�o�- �versou ir�dicated one i�tern wor�cs about 44 hours pe� wee�C w�ile t�e other
warks be�reen 10-20 hours per wee�C.
City A,d�ai�istrator Klaers stated t�e firrance departme�t did �ave a�,eed in the short te�rn, ��t
long terrn the City may nat have the need. He suggested tt�e Co�cil consi��r a ane year con#ract
for this posi�ion.
CQancilm�ember I�oim�s suggested the Personne[ Cornmittee d�scz�ss tkfas further acid po�entia[�y
put S�e ini� a F�ance DirectorlAssistaxxt Ci€y Administ�atnr posihon fc�r the City_
Cou��eciImernber Halden asked vsrho was complet�r�g t€u�€an resource tastcs at this tirne.
Fivance D�rector Iverson indicated she was �iar�dliz�g huunan resources.
CEty Ac�ministrator Klaers stated �ere was no one ind'zvid�a� fihat hanc��ed a�� Qf the human
resa�-r,�s at this �ixne. He indicated the Deputy Cier3c did not �ave t�re expe�ence necessary tQ
complete all vf the I�uman Resaarce tasks_ Typ�catly the City Adnainistrator does not hanc�.ie
tk�ese tasks be�t makes recom�endativns to Council. Currently Sue is the anly one with the
experier�ce and ski�[ se� to supervise E�ese �ctit►ns.
Co��celmember �cCluug camrnented �e was ur�cornfortab�e wiih t(-�is discussion in �a� this
issue should �ave came 6efore the Coun.ci[ �rrior to the bu�get discussian. He felt an
csrganizational chai# of the City shQ�ld be reviewed �rt�e�r.
ARDE�[ HIL�, i I W4RK �ESSIQN — A T 1
z-E 201I Budget/CIP (contFnuedj
Mayor Harps�ead fe[t the budget ti�ing was convenient for this persv�zr�el discussion, but he uras
reacting to the �ob Cit(e versus tbe needed €�ead cou�� He wanted ta be assured that the C�ty
Administratar was d�iving i�e personne[ �e�Q�end�tio�s.
Ci#y Adr�in�strator Klaers fe�t t�e �nane.� inteca yYa� a vatuable asset to tt�e Crty ar�d has
experze�tce with the City. T�e thoughf was to [ceep hirr� an 6nazd for one more year. He stated he
would Iike t� see the work load caught up and this cau(d be reevaluat,ed fvr next year's budget.
CQur�ci�member Hatden cort�rrzented #.here was a need i� the fi�ar�ce c�epartrnent if thcy had Sp+
haurs of intems �er week.
City Admx�istrator K[�ers stated the �'ersor�el Comz�ittee �vas goi�g to discuss the
orgarfizationai c€�art anc� staffi�g of City Ha!! fi�rther.
N[ayc�r Harpstead s�ggested the �OLA incre�.ses and additianal s#�ff be put into a cor�ti�r�gency
fitnd for the tirne being.
Cnuncitmen,bcr �otden a.�d Councitnte�f�er Gr�n� were in favor afa 2°/n �QLA ir�crease.
Cor�nci(mer��er Hot,�e� was in favor of a 3°lo increase.
CouncilmeEr€ber McCf�ag had noi co�siderec� an ine�-ease and €�xd �flt have a comment but t�e
was not in favae aC3%_
i9�ayor �arpsteac� suggested s�ff �roe�ed with a 2% CO�,A increase ix� the buc#get fQr the fime
being. �Ie then proposed the Couizcil �`urt�er d�scuss the 2p i 1 b�dget.
Counci��aember HatdeQ q�estianed how tf�e Park Speeial Revenu.e fund wauld b� af�ected witI�
the potentiat ��azelnut Park acquisit�on.
Finanee Direct�r [verse� explained t�e Pa,rk S�ecial ,Revenue fund held a!1 park dedicatio�s and
the PIR fizr�ci woulci assist with ai� other park expeases. S1�e nat�d the PIR budgei �ad $360,000
as a ptaceho�der �or H�zein�t Park for 20I 1.
Mayar Eiarpstead as[ced i#'the Pa�-ks Departr�er�� had arcy ot�aer outstandi�g gra�.ts.
Park and Reerea#ion Ma�ager O�son staied the City wa.s awaiti�g reimbursertler�t for �i� Safe
Rout�s to Sc�vol trail. No add'ztiana! grants have been appiied for.
Couneii�ember Grant quest�on�d vrrhat the Cable Lteven�e fi�d� were sper�t on.
Finance Director Iwerson �dica.ted this was vsed fc�r audiofvisuai items, the website, and
praviding in�orr�ation to the pub�ic. She stated there was a healfhy batance in this acco�t.
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