HomeMy WebLinkAbout3E, 2012-2016 Capital Improvement Plan (CIP)�
�S�EN HILLS
Request for Council Review
�
Prepared By: Sue Iverson, Director of Finance
And Administrative Services Work Session Date: November 21, 2011
Kyle Howard, Finance Anal st
2012-2016 Capital Improvement Plan (CIP)
Discussion Topic: ,
Review the preliminary five-year capital improvement plan.
Supportin� Documents:
1. Memorandum from Sue Iverson and Kyle Howard.
2. Capital Improvement Plan.
�
-�SR�EN�HILLS
MEMORANDUM
DATE: November 21, 2011
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
SUBJECT: 2012 — 2016 Capital Improvement Plan (CIP)
Back�round
As part of the 2012 budget process, a five-year capital improvement plan is prepared.
Staff prepared the preliminary CIP for Council discussion earlier this year as part of this
process. :
Discussion
Staff last discussed the CIP as a whole with the City Council at the June 20th work
session and presented the 2012-2016 proposed plan. Since that time, staff has discussed
various items with Council at work sessions.
Staff has modified the 2012-2016 proposed CIP per council direction given since the
June 20�` council worle session. A suminary of major changes is as follows:
1. Mounds View Trail — High School Connection — Lake Valentine Road
($200,000, 2012)
The estimated cost was increased by $85,000, due to a necessary retaining wall
(not included in first estimate). Staff also identified state aid as a possible funding
source.
2. Valentine Park Improvements ($582,000, 20121 and Plav�round
Replacement ($60,000, 2012)
The estimated costs were increased to match the number presented at the
September work session. This is only a place holder until design and budget are
revisited at a later date. Playground Replacement was increased by $10,000 based
on the engineer's estimated presented at the September work session.
City Council Meeting
P:�Finance\Finance Director�2012 Budget\CIP�2,012 CIP Final - Memo.docx
Page 1 of 3
3. Park Amenities ($3,000, 2012)
By Council request at the June work session, Park Amenities were decreased from
$5,000 to $3,000 per year.
4. Countv Road E Trail ($25,000, 2012)
Updated costs to match the TE application submitted in August for a trail from the
County Road E Bridge to Tony Schmidt Regional Park. Staff identified all
funding sources, including the Ramsey County Parks and Recreation cost share.
5. Communications Equipment ($35,000, 2012)
Per Council direction on September 26 �he amount of the Bulletin system
increased from $20,000 to $35,000.
6. Water Meter Upgrades ($175,000, 2012)
Moved $60,000 of monies not spent in 2011to 2012.
7. Park Amenities ($3,000, 20121
By Council request at the June work session, Park Amenities were decreased from
$5,000 to $3,000 per year.
8. Install SGADA ($200,000, 2014)
Staff has moved the SCADA system from 2012 to 2014.
9. Lift Station Reconstruction ($410,000, 2013)
Staff moved the reconstruction of lift stations 1 and 12 from 2014 to 2013.
10. 2011 Seal Coatin� Monies Moved to 2012 ($215,000, 2012)
Staff moved the $115,000 from the 2011 Seal Coating CIP and added it to the
$100,000 that was intended for the 2012 Crack Seal and Seal Coating CIP.
11.2013 Mill and Overlay Removed Crack Seal and Seal Coatin� Added
($140,000, 2013
The 2013 Mill and Overlay was removed from the CIP and replaced with a Crack
and Seal Coating for 2013. Mill and Overlay was estimated at $1,275,000.
12. 2014 Crack Seal and Seal Coatin� ($145,000, 2014)
Staff added $10,000 to the 2014 Crack Seal and Seal Coating.
13. Ridgewood Asbury — 2013 PMP ($1,534,000, 2013)
Staff has moved the Ridgewood Asbury 2014 PMP to 2013. This moved
decreased the cost of the project by $180,000.
14. Glenview Nei�hborhood — 2015 PMP ($3,600,000, 2015)
Staff moved the 2017 Glenview Neighborhood PMP to 2015.
City Council Meeting
P:�Finance\Finance Director�2012 Budget\CIP�2012 CIP Final - Memo.docx
Page 2 of 3
15. Highwav 10/96 Interchange ($490,000, 2013)
Staff moved the Highway 10/96 Interchange to 2013 from 2012.
16. Indian Oaks PMP ($275,000, 2016)
Staff moved the Indian Oaks PMP from 2015 to 2016.
17. West Round Lake Road PMP
The West Round Lake Road PMP was moved beyond the year 2016.
Council Action
Staff would like input from the City Council on the 2012-2016 Five-Year CIP and the
2012-2016 equipment. Development of a five-year CIP is needed to enable the creation
of a long-range f nancial plan for the City to evaluate reserve balances and to analyze
available funds for future projects. This is a living document and only meant to be a
"guiding plan". As each project or purchase is made, it must be brought to the City
Council for discussion and approval. Only the 2012 expenditures will be included in the
2012 Operating Budget. This plan will be brought to the December 12, 2011 Council
meeting for approval.
City Council Meeting
P:�Finance�Finance Director�2012 Budget\CIP�2012 CIP Final - Memo.docx
Page 3 of 3