The URL can be used to link to this page

Home My WebLink About5C, Motion to Approve the Shared Service Agreement with Ramsey Conservation District for Erosion and Sediment Control Inspections� ��EN HILLS Request for Council Action Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: December 12, 2011 2012 Shared Service Agreement between the City of Arden Hills and the Ramsey Conservation District for erosion and sediment control permit inspections Budgeted Amount: Actual Amount: � Funding Source: N/A N/A Grading and Erosion Control Permit Escrow Fees Recommendation: • Approve the 2012 Shared Service Agreement between the City of Arden Hills and the Ramsey Conservation District for erosion and sediment control permit inspections. . ............................................................................................_................................................_....................................................................... Supporting Documents: • Memorandum dated December 12, 2011 from Kristine Giga. • Shared Service Agreement between the City of Arden Hills and the Ramsey Conservation District. � . • � � � �' - - ■ � � ■ r� � � I � � ��i i � ��-�.� _ _ � _.� _ - _ � L`� � . �� , ��l�� . � ' i � � '.:�J ._ ■ � �� - � � R� � � � � � �� - � � � y�� escrow amount will be increased to $3,500 per acre, and will cover all site inspections, as well as the cost of completing maintenance and turf establishment if the permittee does not comply with the permit. The permit application will clearly state that the escrow covers all inspection costs and that the full amount will not be returned. There would be no additional costs incurred by the City as a result of the proposed fee increase, as RCD services will be charged to the escrow. Council Action Requested Approve the 2012 Shared Service Agreement between the City of Arden Hills and the Ramsey Conservation District for erosion and sediment control permit inspections. City Council Meeting \�IVletro-inet.us\ardenhills\PR&PW�Engineering\Council Actions�2011\12-12-11Memo_RCD2012Agreement.doc Page 2 of 2 SHARED SERVICE AGREEMENT CITY OF ARDEN HILLS RAMSEY CONSERVATION DISTRICT 1.0 A�reement. This Shared Service Agreement ("Agreement") is entered into by and between the City of Arden Hills, a Minnesota Statutory City ("City"); and Ramsey Conservation District, a political subdivision in the State of Minnesota ("District"). 2.0 Authorization. This Agreement is authorized pursuant to the provisions of Minnesota Statutes §412, Minnesota Statutes §103(C), and Minnesota Statutes §471.59. 3.0 Purpose. The City is requesting the District to provide personnel to perform erosion and sediment control permit inspections, reporting and enforcement services, as defined herein. 4.0 Terms. In consideration of the mutual undertakings herein expressed, the parties agree as follows: A. City Resnonsibilit�. The City will: 1. Accept, process, and maintain records in connection with Grading and Erosion Control Permit ("GEC Permit") applications. 2. Collect and account for GEC Permit fees and escrows. 3. The completed GEC Permit application shall include the following information: a. Name, address and phone number of permittee. b. Description and expected duration of project. c. Any special considerations identified by the City. 4. Issue GEC Permit upon receipt of a positive recommendation from the District. GEC Permits shall be issued subject to compliance with approved Plans and Specifications and other conditions of approval recommended by the District or the City. 5. Authorize District to issue stop work orders where appropriate. 6. Compensate the District for services rendered at the District's hourly rate (currently $70 per hour), including services rendered by staff in connection with any litigation arising out of the issuance of a Stop Work Order at the direction of the City pursuant to the terms of this Agreement. The City acknowledges that the District's hourly rate is adjusted annually. 7. The District shall receive mileage reimbursement at the current IRS rate. B. District Responsibilities. The District will: l. Provide inspections by qualified staf£ Unless otherwise requested by the City, inspections shall be conducted during regular business hours, 8:00 AM — 4:30 PM, Monday to Friday, excluding State holidays. 2. Provide the following regular inspections for the sites identified by the City: a. Initial Best Management Practice inspection prior to site disturbance, as scheduled by the City. b. Weekly inspections during the period of site disturbance. c. Routine inspections after a 0.5-inch rainfall event. d. Re-inspection to verify that corrections have been made, as required by the City. 3. Provide the City with a copy of the inspection report within seventy- two (72) hours of the inspection. If a re-inspection identifies that corrections have not been made and enforcement action is needed, the District shall notify the City as soon as possible of the violation but, in all cases, within twenty-four (24) hours of the re-inspection. 4. Issue stop work orders, as directed by the City, in those cases where GEC Permittees have not complied with the erosion and sediment control regulations and/or with the conditions attached to the GEC Permit. 5. Invoice the City for services rendered on a quarterly basis. 5.0 Indemnification. The City shall indemnify, defend and hold harmless the District for any damages to third parties arising out of services provided by the District pursuant to the terms of this Agreement provided, however, that the City's maximum liability shall be as stated in Minnesota Statutes §466. �a 6.0 Amendment. This Agreement may not be amended without the written consent of each of the parties. 7.0 Termination. This Agreement shall be binding upon the parties from its effective date until December 31, 2012 provided that either party may terminate this Agreement upon sixty (60) days written notice to the other party. 8.0 Effective Date. This Agreement shall become effective upon the execution by each of the parties. IN WITNESS WHEREOF, the City and the District have caused this Agreement to be executed as of the date and year first above written. CITY OF ARDEN HILLS, a Minnesota statutory city David Grant, MAYOR ATTEST: Patrick Klaers, City Administrator STATE OF MINNESOTA ) ) ss. COUNT`Y OF ) On this day of , 20_, before me, a notary public within and for said county, personally appeared David .Grant and Patrick Klaers, to me known to be respectively the Mayor and City Administrator of the City of Arden Hills, and they executed the foregoing instrument and acknowledged that they executed the same by authority of and on behalf of City of Arden Hills. Notary Public 3 R.AMSEY CONSERVATION DISTRICT, a political subdivision : Printed Name: Title: STATE OF MINNESOTA ) ) ss. COUNTY OF On this day of , 20_, before me, a notary public within and for said county, personally , the of Ramsey Conservation District, a political subdivision, and he/she/they executed the foregoing instnzment and acknowledged that he/she/they executed the same on behalf of said corporation. Notary Public Arden Hills\Forms\Shared Service Agr.vl l.doc 4