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HomeMy WebLinkAbout2B, Approval of the Assistant City Engineer Position and Authorization to Advertise EN HILLS Request for Council Action 2B Prepared By: Sue Iverson,Director of Finance Council Meeting Date: December 19,2012 and Administrative Services Approval of the Assistant City Engineer Position and Authorization to Advertise Budgeted Amount: Actual Amount: Funding Source: $90,351 (Salary&Benefits) $90,351 (Salary&Benefits) Engineering Internal Service Fund Recommendation: 1. Motion to approve the job description for Assistant City Engineer. 2. Motion to approve the position of Assistant City Engineer in Grade 10 of the City's compensation system. 3. Motion to direct staff to start the hiring process for the Assistant City Engineer. Supporting Documents: 1. Memorandum from Sue Iverson, and Patrick Klaers dated December 19,2011. 2. Assistant City Engineer Job Description. ,-A EN��HILLS MEMORANDUM DATE: December 19,2011 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator Sue Iverson,Finance Director/Treasurer SUBJECT: Approval of the Assistant City Engineer Position and Authorization to Advertise Background On December 13, 2011, the Personnel Committee met to discuss the addition of an Assistant City Engineer position in the Public Works Department, as previously the City Council had discussed the contract for engineering with Roseville and current/future City needs. As a result of this meeting, the Personnel Committee directed staff to put this item on the December 19th Special City Council Meeting Agenda. Current Discussion Currently the City contracts for engineering services with Roseville and an approved engineering pool. Staff and Council agree that the current set-up is not meeting the needs of the City. Staff believes that it might be more beneficial to the City to have an Assistant City Engineer who reports to the Public Works Director/City Engineer. After talks with the City of Roseville, it seems that terminating this contract or modifying the contract to some limited service may benefit both parties. Roseville will not make a formal decision until after the lst of the year. So as to keep the process moving, the Personnel Committee recommends starting the hiring process and monitor the situation before making a final decision to hire a candidate as we can discontinue the process at anytime. The position request outlines the duties in the attached job description. Staff did survey of the metro area to determine the salary range with comparable positions in the metro area. Staff proposes the position be placed in Grade 10, which has a salary range of $68,550 - $85,688 for 2012. City Council Meeting \\Metro-inet\ardenhills\Admin\Council\Agendas&Packet Information\2011\12-19-11 Special Mtg\Packet Information\Asst City Engr.doc Page 1 of 2 Council Action 1. A motion to approve the job description for Assistant City Engineer. 2. Motion to approve the position of Assistant City Engineer in Grade 10 of the City's compensation system. 3. Motion to direct staff to start the hiring process for the Assistant City Engineer. City Council Meeting \\Metro-inet\ardenhills\Admin\Council\Agendas&Packet Information\2011\12-19-11 Special Mtg\Packet Information\Asst City Engr.doc Page 2 of 2 'It EN HILLS CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Assistant City Engineer Department: Public Works Department Accountable to: Public Works Director Positions Supervised: None Status: Full-Time, Exempt December 2011 SUMMARY Responsibilities include, but are not limited to: planning and design of City infrastructure; review of plans and specifications for public and private infrastructure improvement projects; review of site development plans; coordinate technical civil engineering issues with City staff; and assisting the general public with engineering related matters. ESSENTIAL FUNCTIONS OF THE POSITION • Maintain/manage the City's ICON Pavement Management System. This would include maintaining the up-to-date rating of the City streets together with the historical ratings. Overseeing/performing the rerating of approximately one-fourth of the City streets on an annual basis. Work with the Public Works Director to provide recommendations for the street reconstruction/rehabilitation/maintenance CIP. • Lead the preparation of feasibility studies, plans and specifications, bidding and construction administration for City projects. Ability to deal with contractors and citizens involved in public projects. • Maintain/manage the City's Municipal State Aid (MSA) system including annual reporting, revision and financial status. • Review/comment on building permits, site plans and grading and erosion control permit applications. • Maintain relationships with Rice Creek Watershed District (RCWD) and monitor funding opportunities. • Manage/Monitor City's compliance with our MS4 storm water permit. • Work with the Public Works Director and Parks and Recreation Manager to provide recommendations for the City trail and sidewalk reconstruction/rehabilitation/maintenance CIP. Maintain ICON pavement rating system for trails. Assist the Parks and Recreation Manager with grant applications for trail improvements. • Responds to engineering related inquiries from general public and City staff. • Develop and maintain a City Specification and Standard Details for use on City CIP projects. • Assist Public Works Director with managing and reviewing consultant services. • Annually assist the Public Works Director in preparation of a five-year CIP (where possible, a ten-year CIP shall be maintained, i.e., seal coating, sewer lining, and equipment). • Work with the Public Works Department and Public Works Superintendent to develop, manage, and maintain a records retention plan for engineering and maintenance information. • Function as the City's contact/liaison for GIS mapping and record retention. Ability to make minor changes to the City's GIS maps utilizing ArcView software and to produce maps as requested. • Performs such other duties as are consistent with the tasks of the position and as may be assigned. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Work is performed at a high level of detail and pressure of deadlines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE • Minimum job requirements are a Bachelor's Degree in civil engineering or related field. Five (5) to seven (7) years progressively responsible skilled engineering experience, preferably in the public sector and ability to obtain registration as a Professional Engineer (PE) in the State of Minnesota within six (6) months of employment. • Working knowledge of Microsoft Office. • Must effectively communicate, both verbally and in writing, and work effectively with maintenance staff, co-workers, residents, developers, and other government agencies. • Previous municipal government experience and experience working on municipal engineering projects is desirable. LANGUAGE SKILLS Ability to read, write, analyze, and interpret plans and blueprints, contracts, ordinances, technical journals, financial reports, development agreements, legislation, statutes, and legal documents. Ability to respond to common inquiries or complaints from citizens, department staff, City Council, regulatory agencies, and members of the business community. Ability to effectively communicate both orally and in writing with State regulatory agencies, elected officials, City staff, and members of the public. Ability to give presentations. Ability to prepare reports and correspondence. MATHEMATICAL SKILLS Ability to make arithmetic computations using whole numbers, fractions and decimals. Ability to compute rates, ratios and percentages. OTHER KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of the modern principles, practices, methods and techniques of civil engineering as applied to the 'development, construction, and maintenance of municipal infrastucture. • Knowledge of the laws, ordinances, and regulations applicable to municipal engineering; of asphalt pavement maintenance methods and techniques; of pavement management software; of land survey and engineering systems, methods and techniques. • Ability to perform the following tasks for pavement management and preservation projects: feasibility studies, direct design, manage construction activities. • Working knowledge of MN Statute 429. • Working knowledge of street/trail maintenance techniques. • Knowledge of ICON Pavement Management software, ability to rerate City steets and trails. • Site plan/development review abilities including drainage calculations. • Knowledge of Rice Creek Watershed District rules, procedures and funding opportunities. • Knowledge of Municipal State Aid system; ability to prepare or direct preparation of a MSA plan set and ability to monitor and maintain MSA system including annual reporting. • Experience preparing a CIP for Engineering function. • Ability to develop and keep current a City Specification and Standard plates for use in construction. • Ability to manage City record drawings and assist with asset management. • Ability to prepare Grants for Federal Transportation projects, DNR Trails and others. • Ability to effectively use AutoCad to generate engineering drawings. • Knowledge of Federal Aid process. • Ability to deal with resident calls dealing with engineering issues. • Knowledge of MS4 laws, rules and regulations. CERTIFICATES, LICENSES, REGISTRATIONS • Registration as a Professional Engineer in the State of Minnesota or ability to get within six (6) months of employment. • Erosion Control Certification for Design, Installer and/or Site Manager. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel objects, tools, or controls; and walk. The employee frequently is required to reach with hands and arms, and talk or hear. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions and near moving mechanical parts. The employee is frequently exposed to fumes or airborne particles and extreme heat. The employee is occasionally exposed to wet, humid conditions; high, precarious places; toxic or caustic chemicals; risk of electrical shock, and vibration. The noise level in the work environment is usually moderate.