HomeMy WebLinkAbout9A, Approve Exentsion of the Animal Control Services Agreement:u .- i
� .R�EN HILLS
Request for Council Action
Prepared By: Patrick Klaers, City Administrator Council Meeting Date: January 9, 2012
Approve Extension of the Animal Control Services Agreement
Budgeted Amount: Actual Amount: Funding Source:
$10,334 $2,584 101-42100-43150
Recommendation:
Motion to approve an extension of the 2011 agreement with Animal Control Services (ACS) with an
anticipated ending date of March 31, 2012.
Supportin� Documents:
1. Nlemorandum dated January 9, 2012, from Patrick Klaers, City Administrator.
2. ACS Agreement for 2011.
�
�fi` . D1�EN_,J,HILLS
MEMORANDUM
DATE: January 9, 2012
TO: Honorable Mayor and City Council Members
,� ��
�
FROM: Patrick Klaers, City Administrator w�� -
SUBJECT: Animal Control Services Agreement
Back�round
The seven communities that are part of the Sheriff s Contracted Communities group for
police services are planning for the Ramsey County Sheriff s Department (RCSD) to take
over animal control services. The hiring process for the RCSD animal control employee
is moving forward very slowly and all of the seven communities are continuing with the
services of Animal Control Services (ACS) until the RCSD operation is up and running.
RCSD and ACS estimate that the startup could be delayed until the end of March. Rick
Ruzicka has told the communities that extending the month-to-month contract with ACS
for up to three month under the same terms and conditions as the 2011 agreement is
acceptable. This agreement includes a 30-day notice provision. Rick has been providing
animal control services to Arden Hills for the past 10 plus years and will be retiring soon.
Action Requested
Motion to approve an extension of the 2011 agreement with Animal Control Services
with an anticipated ending date of March 31, 2012.
City Council Meeting
P:�Admin\Council\Agendas & Packet Information�2012\01-09-12 Reg Mtg�Packet In�ormation�Animal
Control Services Agreement.doc
Page 1 of 1
ANIMAL CONTROL CONTRACT
This Agreement, made effective the first day of January, 2011, by and between Animal Control
Services, hereina.fter referred to as "ACS," and the City of Arden Hills, a municipal corporation,
Iocated in the County of Ramsey, State of Minnesota, hereinafter referred to as the "City".
In consideration of the covenants and agreements, hereinafter set forth, it is mutually agreed by
and between the parties, hereto, as follows:
1. This agreement wi1l continue in effect until December 31, 2011, unless terminated as
provided herein.
2. ACS will provide Patrol services on the public streets of the City, in a vehicle suitable for
the transportation of sma11 animals, in accordance with City Ordinances and a schedule
agreed upon by both parties. The vehicle shall have proper identification displayed at all
times. ACS shall maintain and insure such vehicles at all times. In addition to patrol
hours, ACS agrees to maintain at least one vehicle for Call Out service to attend to cases
outside regular patrol hours at the spec�c request of a law enforcement agency as
approved by the City.
3. ACS shall provide competent personnel, trained in the handling of animals, in proper
uniform and identifieation including employee's first name ancUor employee number.
4. The City authorizes ACS to apprehend and retain dogs, cats, and other animals, and/or
issue cita.tion tags for violations of the City Ordinances related to animals. ACS will not
take action on private property contrary to the expressed wishes of the owner of said
property, nor forcibly take an animal from any person, without the instruction, approval,
and assistance of a duly licensed Minnesota Peace Officer with current jurisdiction that
includes the private property where fhe animal is located.
5. ACS shall impound and board animals as directed by written order of an authorized City
representative, or by ruling of the Minnesota Board of Health or other Minnesota or
United States agency with jurisdiction.
6. Impounded animals sha1T be checked for identification as required by Minnesota Statutes
Chapter 346 and kept at Hillcrest Animal Hospital, 1320 County Road D Cir Maplewood,
MN 55109, (651) 484-7211, in a suitable, humane manner for the period specified in
paragraph 9. ACS may' temporarily board at an emergency facility if access and/or
treatment is not immediately available af Hillcrest Animal Hospital_
7. If an animal is unclaimed, the City will pay ACS the charges as agreed to on E�ibit One
to this Agreement within thirty days of the Statement Date.
8_ Before an animal is released to its owner, ACS or its agent shall collect the charges
specified on Exhibit One to this Agreement.
9. In the event that any dogs, cats, or other impounded animals are unclaimed after the
expiration of any applicable redemption or quarantine period, or six (6) days, whichever
is longer, they shall become tl�e property of ACS and may be disposed of or sold at its
sole discretion. All proceeds from the disposition of such animals shall be the sole
property of ACS, including any proceeds received from any animals disposed of in
accordance with Minnesota Statutes 35.71.
10. The City shall fumish to ACS any required forms or receipts and ACS shall keep records
of all animals impounded.
11. ACS shall defend, indemnify, and hold the City harmless including its officers,
employees or agents from any and aIl claims, lawsuits, losses, damages, or expenses on
account of bodily injuries, sickness, disease, death, and property damage, including injury
to animals caused by its employees. ACS shall provide the City proof of commercial
general liability insurance and comprehensive automobile liability in an amount of at
least $500,000.00 per occurrence. ACS shall carry, and upon request of the City provide
proof of Workers Compensation Insurance coverage required by Minnesota law.
12. ACS shall comply with the Minnesota Data Practices Act and all other State and Federal
laws relating to data privacy or confidentiality, and shall hold the City and its employees
harmless from any claims resulting from any improper disclosure or use of data it
receives or maintains in performance of this Agreement. ACS sha11 unmediately report
to the City any requests from third parties for information relating to its performance of
this Agreement.
13. ACS agrees to promptly respond to inquiries for information or documentation from the
City related to its performance of this Agreement.
14. ACS agrees to abide by the requirements and regulations of the Americans with
Disabilities Act of 1990 (ADA), the Humans Rights Act (Minnesota Chapter 363 and
Title VII o�F the Civil Rights Act of 1964), and any laws governing dis�mination based
on race, gender, disability, religion, sexuat preference, and se�cual harassment. Violation
of any of the above laws can lead to termination of this contract.
15. Either party hereto, may terminate this contract after thiriy (30) days written notice to the
other party. Any payments due ACS shall not be affected by termination.
16. Any notice required under applicable law or this Agreement, may be sent to the other
party as indicated on Exhibit One herein.
17. ACS shatl be entitled to apply a fuel surcharge in the event the average price for unleaded
gasoline in the Twin Cities metropolitan area, as measured by AAA or similar reporting
serviee, is $3.15 per gallon or higher.
2
Richard L. Ruzicka
Animal Control Services
City of Arden Hills
By:
Patrick Klaers, City Administrator Mayor
ANIMAL CONTROL CONTR.ACT
EX�iIIBIT ONE
PATROL $37 3 hours per week between 8:00 A.M. and 5:00 P.M.
CALL OUT $96 Non-Patrol hours and Holidays
The Call Out rates are a flat fee, determined by the time the request is received by ACS.
A1vIMAL — OWNER CHARGES - CLAIMED
$42.00 Administrative Handling Fee
$18.00 Daily Boarding Fee
Statutory Veterinary Services (at cost)
A1vIMAL — CITY CHARGES - UNCLAIMED
$25.00 Animal Surrender Fee
$17.00 Daily Boarding Fee
$58.00 Euthanasia and Disposition
Stafutory Veterinary Services (at cost)
Charges herein do nof include any applicable sales taxes.
Daily Boarding Fees are charged for all or any portion of a calendar day an animal is boarded.
Notices pursuant to this contract shall be given by deposit in the United States Mail, postage
prepaid, addressed as follows:
Mr. Richard L. Ruzicka
Animal Control Services
6400 Colfax Avenue North
Brooklyn Center, NIN 55430
City Administrator
City of Arden Hills
1245 W. Hwy. 96
Arden Hills, MN 55112
Alternatively, notices required by this contract may be personally delivered to the persons named
above. Notice shall be deemed given as of the date of personal service or as of the date of deposit
of the notice in the United States Mail
1/11 Vl