HomeMy WebLinkAbout9A, Contract with CivicPlus for Redesign of the City Website ,fiZEN HILLS
MEMORANDUM
DATE: February 27, 2012
TO: Honorable Mayor and Councilmembers
FROM: Jill Hutmacher, Community Development Director
SUBJECT: Website Redesign Project
Background
On September 26, 2011, the City Council authorized a preliminary website redesign budget of up
to $35,000 which would include the cost of a vendor contract and a Project Manager. On
October 10, 2011, the City Council appointed a website ad hoc committee to make operational
decisions so that the website redesign project could move forward on a timely basis. The City
Council directed staff and the ad hoc committee to request vendor proposals for the website
redesign project and present a recommendation and final budget to the City Council for
consideration.
The website ad hoc committee has spent the past several months reviewing municipal websites
and evaluating potential website design vendors. Through research, contacts with other
municipalities, and preliminary interviews with City staff, the ad hoc committee narrowed the
list of potential vendors to two qualified candidates—CivicPlus and Vision Internet. After
presentations from each vendor, a detailed review of both proposals, and discussions with
municipal references for each vendor, the website ad hoc committee is recommending that the
City enter into a website design contract with CivicPlus.
Selection Process
The ad hoc committee identified the most important criteria in the selection of a website design
vendor as follows:
• Cost including design, hosting, and support over a five-year period;
• Aesthetic qualities and flexibility in site design;
• Ease of site updates and maintenance;
• Capacity for social media and e-notification;
• Features included in the cost of design;
City of Arden Hills
City Council Meeting February 27, 2012
Page 1 of 4