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05-15-12 PTRC
Chair: Cindy Garretson(exp.2014) 1245 W. Highway 96 Committee Members: WREN HILLS Arden Hills, MN 55112 Phil Kramlinger(exp.2012) 651.792.7800 Jane Larson(exp.2013) www.cLarden-hills.mmus Don Messerly(exp.2012) Parks, Trails, a n d Chuck Michaelson(exp.2014) Nancy O'Malley(exp.2014) Recreation Committee John Peck(exp.2013) Harold Petersen(exp.2013) May 15 2012 Steve Scott (exp.2014) Y 7 Rich Straumann(exp.2013) 6.30 p.m. Council Liaison: City Hall Brenda Holden City Vision Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. r Agenda Facllltyalnvntcry lanu�l cff Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. April 17, 2012 Regular Meeting 3. UNFINISHED BUSINESS A. Trail Signage B. Off Leash Dog Area Discussion C. Preliminary 2013-2017 CIP Discussion D. Other Unfinished Business 4. NEW BUSINESS A. Future Meeting Dates 1. All Committee Barbecue—July 10, 2012—Cummings Park 2. Park Tour- Tuesday, June 19, 2012 B. Other New Business 5. REPORTS A. City Council Report B. Public Works/Parks and Recreation Report 6. NEXT MEETING A. Tuesday, June 19, 2012. (Park Tour—5:00 p.m.) A quorum of the City Council may be present at this meeting. Azenda Item 2A . Minutes for Approval: April 17, 2012 EN HILLS DRAFT CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY,APRIL 17, 2012 ARDEN HILLS CITY HALL CALL MEETING TO ORDER Chair Garretson called the April 17, 2012,meeting of the Parks, Trails, and Recreation Committee to order at 6:37 p.m. MEMBERS PRESENT: Chair Garretson, Committee Members John Peck, Phil Kramlinger, Jane Larson, Harold Petersen, Rich Straumann, and Chuck Michaelson. Committee Member Nancy O'Malley arrived at 6:37 p.m. and Council Liaison Brenda Holden arrived at 7:10 p.m. OTHERS PRESENT: Park and Recreation Manager Michelle Olson. ABSENT: Committee Members Don Messerly, Steve Scott. 1. APPROVAL OF AGENDA MOTION: Committee Member Michaelson motioned to approve the agenda as presented seconded by Committee Member Peck. The motion carried unanimously(7-0). 2. APPROVAL OF MINUTES—March 20,2012 MOTION: Committee Member Peck motioned to approve the March 20, 2012,minutes, seconded by Committee Member Straumann. The motion carried unanimously (7-0). 3. UNFINISHED BUSINESS A. Trail Signage 1. Design Review Ms. Olson informed that she met with Vacker Sign Company on design and material for the signs. Vacker indicated that cedar would not be practical for the sign but came up with three other options. Ms. Olson provided the members with handouts of the three options. Ms. Olson reviewed the three options, and indicated option#1 was $75 per sign, option 42 $135 per sign and option three $180 per sign, without the post. She stated that Vacker quoted on 20 signs, which she believes is the minimum order, and that the design cost was built into the price. Ms. Olson indicated she feels it would be staff s recommendation to use Vacker since their systems are compatible with the ArcView mapping system and because they have done quality park signs for the City in the past. Ms. Olson asked that the committee discuss and provide a recommendation on which option to use. Parks,Trails&Recreation Committee Meeting Minutes April 17,2012 Page 2 Discussion ensued regarding the three options and it was the consensus of the committee to eliminate Option#3 and look at Option#1 and#2. The members preferred Option#2,but felt Option#1 was the most practical cost-wise especially with the additional cost for posts and installation. Committee Michaelson moved they recommend Option#1 and#2 to Council Committee Member Peck amended the motion to include that more information was needed regarding the cost of posts and installation. Ms. Olson questioned if they wanted this to go to Council before the next PTRC meeting or whether they wanted to meet one more time when she had the entire proposal completed. Committee Member Peck asked Ms. Olson to e-mail the information on the posts and examples. He also indicated he feels they need to get an actual sample of the sign to get a more accurate depiction of what they are actually getting in order to present to Council. Committee Member Michaelson motioned they recommend Option#1 including the cost of the posts seconded by Committee Member Peck. Council Liaison Holden indicated if they preferred Option#2 they should present that option-to Council even though the overall cost of the sign might be a deciding factor. Ms. Olson asked the members what they would like to see included on the signs. Committee Chair Garretson felt mileage was important. Committee Member Kramlinger felt that the trails in Arden Hills were not lengthy and very segmented. He felt a scale would be most appropriate. The Committee discussed this and the consensus was that a scale would be enough information. Committee Member Larson suggested they get warranty information,the cost of the posts and installation, and also do a list of advantages and disadvantages. She also questioned how easy it would be to change out the signage if a sign needed to be replaced. Ms. Olson informed that for both Option#1 and#2 the maps are screwed on to the post. Council Liaison Holden asked if there was a covering over the map for option#1. Ms. Olson indicated the sign has a laminate over it which is called a tough cover. MOTION: Mr. Michaelson amended the original motion that the committee recommend Option#1 and Option#2, with a preference for Option#2, and that more information in regards to the cost of the posts, installation, warranty and replacement, was needed. The motion was seconded by Committee Member Straumann. The motion carried unanimously (8-0). Parks,Trails&Recreation Committee Meeting Minutes April 17,2012 Page 3 2. Finalize Proposed Sign Locations Committee Member Peck suggested the members rate the sign locations according to priority. Ms. Olson provided a map for the members so they could specify the sign placements. Discussion ensued and the members made suggestions for placement of the 20 signs. Some of the suggested locations were the northeast and southwest corner of New Brighton Road and Stowe; in the vicinity of the pavilion at Charles Perry Park; the southwest corner of 96 and Hamline; the northeast corner of Briarknoll Circle and Snelling Avenue; and two at Cummings Park, one by Amble Drive and one by Cummings Park Drive. Ms. Olson indicated they could finalize their proposal at the next meeting and then bring to Council or she could bring the suggestions made at this meeting to Council. The members were in agreement that they would like to review at the next meeting before having Ms. Olson bring to Council. Council Liaison Holden also suggested they keep some of the signs in reserve in case one gets damaged and they cannot get another one right away. B. Park Bench Location Recommendations Ms. Olson indicated she is bringing this to Council for approval at the next meeting. She was able to get 11 benches for a cost of$5,000. Ms. Olson provided a map showing potential locations for bench placement and asked the members to review and bring forward any recommendations. She informed she cannot place the benches until she gets a recommendation from the PTRC. Council Liaison Holden suggested they reserve one bench for the triangle area. Ms. Olson also suggested a bench at the southwest corner of Lexington Avenue and Hwy 96. Committee Member Straumann informed that Ramsey County was putting in four benches along Hwy 96. The members reviewed and gave input on Ms. Olson's recommended bench placements. Some of the locations that were decided on were at Arden Hills City Hall, by the play structure at Cummings Park, on trail entrance to Cummings from Amble, Keithson south of 96, on Briarknoll between Norma and Dawn,by the play structure at Ingerson, on the ELA Trail between Edgewater and Jerrold, on Indian Place, on Chatham Avenue, at Freeway Park and on Valentine. MOTION: Committee Member Larson moved to accept the recommendations from Ms. Olson as identified by the committee, seconded by Committee Member Peck. The motion carried (8-0), Parks,Trails&Recreation Committee Meeting Minutes April 17,2012 Page 4 C. Other Unfinished Business None. 4. NEW BUSINESS A. Off-Leash Dog Area Liability Discussion It was suggested this item be tabled for the evening. Committee Member Peck indicated that he,however, felt that a great spot for an off-leash dog area would be in the wide open field at the top of the hill next to the big pavilion in Tony Schmidt Park. Ms. Olson pointed out that in her memo she has laid out what the committee needed to do in order to move forward with this and they could discuss at their next meeting. B. Preliminary 2013-2017 CIP Discussion Ms. Olson indicated this item was merely informational,but that next month the committee would really need to take a look at the CIP to see if they have any added projects. Council Liaison Holden questioned if they had added the item of new swings at Freeway Park. Ms. Olson stated she had not added this, since they have not found a design that works. C. Other New Business None. REPORTS A. City Council Report Council Liaison Holden informed that the Planning Commission would be meeting tomorrow regarding the conversion of the Holiday Inn into 300 sq. ft. studio apartments. She indicated the Council met with the Sheriff at last night's Council meeting about the problems on Lexington and that the Sheriff indicated they could not do anything about the traffic problem. She stated that Council is requesting that the County, Mn/Dot and Commissioner Bennett attend the April 30th meeting. She informed that even before this, there was a congestion problem with people not being able to make a left-hand turn to get onto 694 because of those turning right out of Target. She indicated they will be looking at traffic mitigation since the Sheriff has indicated there are a lot of fender benders because of this problem. Council Liaison Holden advised that the residents on Lake Johanna have requested that the City put a"no wake zone" on the lake at all times in high water occurrences, and that Council is looking on the ability of doing this in emergency situations. Ms. Holden indicated that Celebrating Arden Hills is moving forward and mentioned that they are forming a Celebrating Arden Hills Committee for anyone that would be interested serving on that committee. Parks,Trails&Recreation Committee Meeting Minutes April 17,2012 Page 5 She indicated Council did talk about rental housing and it seems that the complaints have gone down. Council Liaison Holden informed they are in the process of updating the City's tobacco ordinance to be like State law in that"no sampling"will be allowed at the tobacco shops. She indicated they are looking at establishing a 501C3 foundation which would provide a way for residents to make donations to the City for various things like Celebrating Arden Hills. Council Liaison Holden invited the members to the Northwest Youth and Family Services' Leadership Luncheon on Wednesday, May 4, at Midland Hills Country Club. She indicated it is a good way to learn about the organization. Ms. Holden asked if they had heard about the problem with the manhole covers coming off. She asked that if any of the members see any covers askew,to please call the City. Ms. Olson indicated that Joe Mooney has been researching the problem and is ordering something to help fix the problem. Council Liaison Holden mentioned a concern about the parking at Bethel and indicated she would bring up the suggestion of only having parking on one side of the street to an upcoming Council meeting. Ms. Holden asked who would be writing the PTRC article for the Newsletter and that it would be due May 14th. Ms. Olson indicated she needed a volunteer to do the article for the May newsletter and would be passing around a sign-up sheet. Public Works/Park and Recreation Report Ms. Olson informed that for their information she has included ice rink attendance reports for the 2011-2012 season and felt it was interesting to see that the numbers were up from last year. Ms. Olson indicated she has provided the members with a draft committee work plan. Ms. Olson indicated that Hazelnut irrigation was approved and actually is going to be done by the end of the week. Both the ball field and soccer field were included and the association contributed $10,000 towards this. Ms. Holden asked about the housing for the water pipes. Ms. Olson indicated they have a brass enclosure on order since the one they originally ordered did not work out. Ms. Olson thanked those that came to the Clean Up Day. She indicated five PTRC members, a resident and Sara and herself helped with the Clean Up Day. Ms. Olson indicated she received a call from someone that would like to donate a bench. She stated this is the third bench that has been donated and she will be placing this bench at Cummings. She will be meeting with Joe Mooney to see if the location will work. Parks,Trails&Recreation Committee Meeting Minutes April 17,2012 Page 6 Ms. Holden indicated the Easter Egg Hunt was, once again, a large success. Ms. Olson reminded the members that April 20th is the deadline to donate a tree, if anyone was interested. She indicated they usually get between 15 and 20 trees. ADJOURNMENT MOTION: Committee Member Peck moved to adjourn, seconded by Committee Member Kramlinger. The motion carried unanimously (8-0). The meeting adjourned at 8:55 p.m. NEXT MEETING The next meeting is scheduled for May 15, 2012 at 6:30 p.m. Aff,enda Item 3A : Trail Signage EN HILLS MEMORANDUM DATE: May 15, 2012 Agenda Item: 3.A. TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Trail Signage Background At the February joint PTRC/City Council meeting, the Council gave preliminary approval for the PTRC to move further into design on trail signage. The next step identified was to work with a sign company to get a quote on sign production based on the PTRC's preliminary design. Staff met with Carol Kriegler from Vacker Sign Company to discuss the trail signage design. Three design options and quotes were presented to the PTRC at the April 17, 2012 meeting. After discussion, the PTRC made a motion to support design option two with option one being the second choice (Attachment A). The committee also chose twenty different locations on a park and trails map (Attachment I3). Staff researched a few items that were unresolved at the last meeting: 1. There was a question about why the third option presented was so expensive. This option was the most expensive because it is a framed sign with the map in the middle. This was similar to the sample provided at last month's meeting. 2. Option 1 was presented as having a small frame. This was incorrect. This is just an aluminum thin sign with a colored border(similar to a parking sign). This is the least expensive option. 3. On option 2, I asked if we could engrave the City logo into the sign versus the number system shown on the sample. The Arden Hills tree from the logo can be engraved into this material. However, the designer did not recommend engraving the Arden Hills words into the sign. The words have too much detail and from the side would lose the effect. 4. There is a darker green available for the option 2 sign. A sample will be available for the committee to review at Tuesday's meeting. 5. The designer stated that this sign material is extremely durable and she could give a 10 year warranty for any type of manufacturer defects. The covering on the sign is called Tuff Cover. This is a velvet textured clear laminate that protects the underlying graphics from harsh elements. Graffiti can be removed from this 05152012 Trail signage design.doc material without damage. These signs will have a 15-20 year (or longer) life span. Staff included an information sheet on Tuff Cover(Attachment Q. 6. Staff has estimated $200 for cedar posts. The sign company stated that they did not feel cement would be needed for these signs. 7. If a sign were to be damaged and needs to be replaced, the signs would be estimated to cost$45.00 each to replace. Therefore, with the 20 signs all having different"you are here" locations, it does not seem to make sense to produce extra signs in case they are damaged. They can be replaced fairly economically. Pricing for the two options with design, production, supplies for install is listed below (Installed by City): DESIGN/SIGN PANEL PRODUCTION Option Quantity Cost Total 1. 16"x 18"Shaped.080 Aluminum w/applied Tuff 20 $75.00 $1,500.00 Cover protective overlaminate trail map graphic 2. 16"x18"x.75" Bi-Color HDPE backer panel with 20 $135.00 $2,700.00 .125"polymetal panel w/applied Tuff Cover/protective overlaminate trail map graphic SIGN POSTS Quantity Cost Total *Posts - Cedar—4 x 4—8 foot post 1 20 *$15.00 $300.00 *Does not include installation The total cost for Option 1 with the posts would be $1,800 before install and option 2 would be $3,000. The mapping will be done by the City Assistant Engineer John Anderson. Staff needs to clarify a few things before presenting this to Council at their May 29, 2012 meeting. 1. Staff heard the committee say they did not want to include mileage for each particular segment. Instead the suggestion was made that a scale be included. Staff would like the PTRC to clarify this. 2. Staff recommends NOT including proposed trails on the trail signs. Staff would like input from the committee on this. 3. Review the map with the proposed sign locations. Based on the map of the proposed sign locations, the recommendation would be to have 3-4 zoomed in maps with a "you are here" arrow for each sign. In addition, each map would have a small box on the bottom, showing where they are in relation to the entire City trail system. This would not be a very detailed map. Staff will bring the proposed map layouts to a PTRC meeting for review. Council may choose to review and approve the maps as well. 05152012 Trail signage design.doc Requested Action Staff is looking for the Committee to recommend a trail design option to move forward for Council review at their May 29, 2012 meeting. 05152012 Trail signage design.doc Attachment A. Trail Signage Trail Options ■ �r a aau J ' 0 Parking ■ +` ` You are here ■North Loop ^bs,.. 1 Shelter I Restrooms r Hft Picnic!Day Use Boat Access L.awa Paved Roadway �e-4- -0 1 ° �r- •Gravel Roadway ■ o r, . � • " ..,., Thr egl Isand s iv Blue XC Trail 3.4K Roa iti Green XC Trail 5.3K i ••'+•••,•••••••, /'..i Red XC Trail 2.51K X Gold XC Trail 2.9K fl �','0©-''', .ask �•Brown XC Trail 3.1 K \s�y(ta Lak �■ X X , Orange XC Trap 4.5K Sh<ee �' 0 ■ x Cut-Across Trail r Snowmobile Trail ■ Turtle River , r.�Proposed Trail O 0 ■ Woodhaven': ■ Lane A It,II T'all w ■ , Total XC Trail Length:24km•Easy I Intermediate Fiillcrest Drive � Trap diets-are maaaerad In kllomebra. X © , 0 ■ Y Bridge NORTH � k o .5 Kilometer Xk Q J H■b o 5 Mile i f iaT Direction olmapmaynet be ■ Bridg' 'X pointed oRh. X X A 0 Z ,■ Island View Drive i , ■ i . 16N18N.08rrshaped aluminum panel The coordinate for this location is indicated above. Find the coordinate®on the map to determine your location > North Loop Q Perkin "'"• _. 9 b ®Shelter/ omc _ ssse rm Q Picnic/Day ey Use � � �, � '. � �� s ©BoaI ACCe88 0 ®Paved Roadway •••••Gravel Roadway lil •.Three Island s° )' .... ,Road... 'a —Blue XC Trail 3.41K r ��;,`'•�^ w•,Fj ••• i —Green XC Tail 5.3K .••v Red XC Trail 2.5K ,S�a�d .x X 0 j r� Gokl XC Tail 2.9K mtee sk 0 Brown XC Trail 3.1K ' J ' ice..Orange XC Trail 4.5K i r x—Cut-Across Trail U � Snowmobile Trail /"•o Proposed Trail f •'•'' .-'-- i JWoodhaven Lane M.i.�ev.nr � Tolal XC Tnll Length:24tm-Easy 1 Intermediate :� r f ®� ...........r. Hillcrest Drive r Tall distance.are me—d in kilometers. X © r I 4 r I Bridge i NORTH © r e ky�. V a .5 KilomeMr � Lu�rrG!�® Vel 4 r Dam .Sk X okecdon"ZgW m.Ynot b. ' Eridg •,Lj x x O � 08k Q Island View Drive i r -44 'a. 13.5r'x 13.5r'map panel / 16r'x18rrx.75"HDPE backer panel Attachment B: Trail Map with proposed signage locations i - AdNk 10 . 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N ` o COUNTY ROAD EW ,gso 1. �QEN pR "A fo NARRETAVE i U a a1�5 4, P a W 8 � O •L\' i OR BLE RD , F9 OWp 2 0 5 � P nD p , , UKE IN = Lake �: FH I',r•,.,, VZ'y C 16' AYE enhannn z C 39 17 C1Q c't 1 LAMEr11LN I�/ W M.LFR LN � RULER IN < KATIELN �t1E �< < CARL70N DR LN KATIE C7 BECKMAN AVE �Y G BUSSARD Cr 8 MGENSON RD MGERSON RD � ��� IlaGan., �Q �G�SDYOr f rp.r un ,Ep Parl 18 and 40 (0;. 1 �JERROLDAYE 4 ®GEWA7gt AVE W EDGE WATER AVE O T EDGEWATER AVE Johanna o l" z Marsh H ` 111 3 m> a Lake GLE�AI Alt GLEN PAUL AVE 0� �< HILL RD ./usephine j < br DLEI � g COL71:Y^OAD D t:' T GLENHlLL RD ExistingSegmentsTrail Art No Rating on These Segments N -ARI EN HILLS D 500 1000 1500 2OW F" Pre wed by: City of Roseville Engineering Department _ Na Wrc«NDis.W a.Pww„i mAPdDc AaenHMSPNIM\SegnWMa2011 April 25,2011 _.._:_..,._„ ...._..._......._.._.._....M.... caaAb«N. mAp:AsdaMUBSP&"vw*jSernwd%MTT.pdf •cb a RobN111 Er,pn.arr,V almnr+a Attachment C.9 Tuff Cover Information TM FF C TU L / COVENIS - an Eight mil.velvet textured clear laminate that protects your underlying graphics from a host of harsh elements. It is easy to handle and laminate (even by hand) to most smooth printed surfaces. The easy-to-read matte surface prevents glare. Our latest development is new TUFF COVER UVTM Its UV blocking power can extend the life of your graphics up to twice as long. TUFF COVER UV is available in rolls up to 54"wide and stocked in common sizes: 13", 27", 39" & 54" PROTECT AGAINST: LAMINATE: ...... TUFF Cover is used to protect Wyoming's outdoor .UV Damage(Tested in Arizona) e Indoor and Outdoor Signs park and Trail signs. .Oils and Petroleum products .Equipment Safety markings .Abrasion and Scratches .Name and Data plates .Cleaning Agents .Control Panels � � .Chemicals .Membrane Switch Overlays x Effects of UV exposure on prxass colors with andwithaatTUFF COVER UV MAXW lamloets Yel 1fe1fTC fi9aW Ma TC C)att Cyamm r3K BIC(fC P 40 •tP ,.- GRAPHIC 4 Marking Systems E- 800-232-8018 For more information on all our products, visit www.graphicros.com *Many tests have been performed including drop&wipe tests with a variety of liquids. Test results are available for review. However the test results and information represent our recommendation only,and do not suggest or constitute a written or verbal warranty or guaranty of any kind by the manufacturer or distributor of this product. Purchasers of this product shall be responsible for independently determining the suitability of the product for the intended application. GOVERNING STANDARDS for Color Evaluation Test CHEMICAL RESISTANCE TEST Exposure (Bottom of page) NES Moll 33 Method 3 ASTM G 147-02 24 hrs. @ RT 73' 24 hrs. @ RT 176' Standard Practice for Conditioning and Handling of Nonmetallic Gasoline PASS PASS Materials for Natural and Artificial Weathering Tests Diesel Fuel PASS PASS Kerosene PASS PASS ASTM G 90 -98 Wax Some Swelling Watermarks Standard Practice for Performing Accelerated Outdoor Windshield Weathering of Nonmetallic Materials Using Wash Fluid PASS PASS Concentrated Natural Sunlight Detergent PASS PASS Engine Oil PASS Watermarks EXPOSURE MEASUREMENT DATA Some Swelling Exposure testing is performed in New River, AZ, in Could be due accordance with ASTM G90-98, SPRAY CYCLE 1 to the heat. (EMMAQUA, day spray with night time wetting). Sulfuric Acid PASS Burn Marks The specimens are facing the sun. EXPOSURE DATA Location: New River, Arizona Type of Test: EMMAQUA Radiant Energy: Total: 29,482 MJ/m2; 704,643 Langleys UV: 900 MJ/m2 (295-385 nm) COLOR EVALUATION RESULTS 5 YR. Evaluation Interval: 900 M) UV of 900 MJ UV Reading Type = L* A* B* Delta E* CONVEXT" Supreme w/YELLOW Initial-- 89.24 -4.81 89.92 Current--Wash 95.48 -1.67 1.09 Delta E Reading 6.24 3.14 -88.83 89.10 CONVEXT"" Supreme w/MAGENTA Initial-- 52.27 57.03 -7.55 Current--Wash 59.86 50.16 -6.74 Delta E Reading 7.59 -6.87 0.81 10.27 CONVEXT"° Supreme w/CYAN Initial-- 61.03 -32.70 -41.32 Current--Wash 84.15 -11.70 -8.26 Delta E Reading 23.12 21.00 33.06 45.48 CONVEXTI Supreme w/BLACK Initial-- 24.76 0.82 0.94 Current--Wash 28.13 0.50 1.05 Delta E Reading 3.37 -0.32 0.11 3.39 TUFF COVER TM LAM.YELLOW Initial-- 87.08 -4.73 83.09 Current--Wash 88.57 -10.13 70.38 Delta E Reading 1.49 -5.40 -12.71 13.89 TUFF COVER TM LAM. MAGENTA Initial-- 52.55 53.52 -7.60 Current-Wash 55.64 51.87 -8.54 Delta E Reading 3.09 -1.65 -0.94 3.63 TUFF COVER TM LAM. CYAN Initial-- 60.55 -31.11 -38.81 Current--Wash 61.22 -32.94 -30.42 Delta E Reading 0.67 -1.83 8.39 8.61 TUFF COVERT"" LAM. BLACK Initial-- 27.76 -0.28 -2.16 Current--Wash 29.25 -0.23 -2.12 Delta E Reading 1.49 0.05 0.04 1.49 Azenda Item 3B: Off Leash Dog Area Discussion EN HILLS MEMORANDUM DATE: May 15, 2012 Agenda Item: 3.11. TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager tO SUBJECT: Off Leash Dog Park Discussion Background This item did not get very much discussion time at the April meeting due to the amount of business. Therefore, I am including this again for discussion. At the February joint PTRC/City Council meeting, the Council gave preliminary approval for the PTRC to move further into researching the possibility of creating an off leash dog area in Arden Hills. The Council asked staff and the committee to research the liability of dog parks. Staff contacted the League of Minnesota Cities and the City Attorney to discuss liability. Jackie Torgerson from the League of Minnesota Cities sent an email with helpful information that I have included for the committee to review (Attachment A). In addition, she provided a risk management outline which lays out the important items to consider when offering an off leash dog area (Attachment B). In speaking with the staff member from the League and the City Attorney, there does not seem to be a high liability in offering an off leash dog area. The owner is responsible for the dog. The next steps will be to identify all possible locations for an off leash dog park, research what other Cities are doing, research start up costs, research maintenance needs and costs for the dog area and place all of this information into a draft plan. The Committee can then review the plan in preparation to present to Council. There are no Capital Improvement Plan (CIP) budget dollars allotted for this project for 2012. Since CIP discussions for 2013-2017 are now beginning, the PTRC may want to consider preliminarily identifying it as a project for 2013. Council will review the CIP in July. The draft proposal could be potentially presented at that time. Requested Action Staff provided this information to begin the process of establishing a work plan for moving forward on proposing the addition of an off leash dog area in Arden Hills. 05152012 Off Leash Dog Area Discussion.doc Attachment A : Email from League of Minnesota Cities Michelle Olson From: Jackie L Torgerson Sent: Thursday, April 12, 2012 12:14 PM To: Michelle Olson Subject: Off-Leash Dog Park-Arden Hills Attachments: offleashdog parks[1].pdf Michelle, I just left you a voice message, but thought I would also follow up with an email. I was recently asked to contact you with additional loss control information regarding an off-leash dog park in Arden Hills. First of all, there isn't anything special that you need to do in order for the city's liability coverage to apply to claims arising from a dog park. From a loss control perspective, here are some general considerations: • Provide a barrier to encourage the dogs to stay in the designated area. If you are near a residential area or busy street, consider a fence with gated entry. A gated entry also makes advisory signs difficult to miss. • Provide trash and containers and even plastic bags to encourage the proper disposal of feces. • Make sure there is adequate parking. Use may exceed expectations. • Consider providing water for dogs or encourage owners to bring plenty of water if none exists at the park. • Remember good maintenance techniques can keep park users safe and reduce liability in the event of a claim. Things like adding mulch to walkways can reduce erosion and increase traction. Be sure to include the dog park in a regular documented inspections program, along with the other parks. With respect to signage, consider posting rules for the following items: 1. Picking up feces 2. Controlling aggressive dogs 3. Leash Requirements, if any 4. Required removal of dogs from leashes in the off-leash boundary (keeping them leashed can cause aggressive behavior) 5. Dogs should be licensed and vaccinated to be allowed in the dog park 6. Children should be supervised at all times while in the dog park 7. Any other special information such as emergency contact info I have collected some city websites that include information on their dog parks. It may be helpful to take a look at what other cities are doing. Here are some links: • Eden Prairie: http://www.edenprairie.org/vcurrent/live/article.asp?r=2236 • Edina: http://www.cityofedina.com/ParksAndFacilities/L3-01 VanValkenberg.htm • Minneapolis: http://www ci minneapolis.mn.us/animal-control/off-leashparks.asp • Woodbury:http://www.ci.woodbury.mn.us/parks/pkdogpark.html • Rochester: http://www ci rochester mn us/departments/park/parks/amenities/dogparks asp • St. Louis Park: http://www.stlouispark.org/dog parks.htm • St. Paul: http://www.stpau1.gov/index.asp?NID=2066 The website dogpark.com might be of interest to you also. There are some helpful resources on there, including information on starting a dog park, sample dog park rules and other dog park resources. I have attached a risk management memo which outlines some of the above information. Again, if you have any additional questions for me, please don't hesitate to contact me. Take care and enjoy the day! 1 Attachment B: Risk Management Outline from the League of Minnesota Cities 0 �rG2 OF CONNECTING & INNOVATING INNESOTA. sl�ic 1913 CITIES RISK MANAGEMENT INFORMATION OFF LEASH DOG PARKS WHO LET THE DOGS OUT? Definition The term "dog park" is generally used where the purpose and design of the park is such as to invite dogs, often in an unleashed environment. Some dog parks require membership or charge fees; others are free and open to the public. In general,private parks tend to be those that require fees to assist in the costs of operating the park. Why have Dog Parks? Dogs are popular and people want a safe place to socialize and exercise their dogs. Off-leash parks offer substantial benefits as a way for dog and owner to get exercise and meet new friends. Dog parks are relatively inexpensive to maintain,have no significant history of claims,and have generally been thought to be successful where they have been created. Features Dog parks vary in size and amenities,but the following represent some things to consider. Barriers Consideration should be given to manmade or natural barriers to encourage the dogs to stay within the designated area. Small areas in busy neighborhoods may necessitate a fence around the park with a gated access. Larger areas may allow for natural buffer zones.Nearby property owners and traffic should be considered to determine what level of barrier might be necessary. Rules Rules should be posted at the entrance to the dog park. Indicate the purpose of the park,the hours of operation, and a phone number to report problems and emergencies. General rules include: • Picking up feces. • Keeping control of aggressive dogs. • Leash requirements, if any. Off-leash parks should emphasize that dogs kept on leashes within the off-leash boundary will cause tension and should be avoided. Cities should require that dogs be licensed and vaccinated to be allowed in the dog park. Children should be supervised while in the dog park because playing dogs can run into children and running children may trigger the dog's instinct to chase prey.Any special information about the use of the dog park should be displayed at the entrance. [-- This material is provided as general information and is not a substitute for legal advice. Consult your attorney for advice concerning,specific situations. LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AV&WEST PHoNF:(651)281-1200 wu(651)281-1298 INSURANCE TRUST ST PAUI MN 55103-2044 TOIL FREE:(soo)925-1122 WEB:WWWIMC0Rc Trash Containers It may take some time to cultivate good habits,particularly for picking up feces. By providing containers and even bags, if possible, compliance will improve. Dog owners must be reminded that good stewardship will ensure the continued availability of the facility. Parking Adequate parking will be necessary to prevent clogging streets or the parking lots of others with dog park patrons. Some cities have found that use of the park greatly exceeded their original estimates; extra parking had to be added. The location of parking should minimize any detours from the most direct route into the park. In general it is a good idea to require the use of a leash in parking areas until entering the off-leash area. Parking leading to a gated entrance provides an opportunity for placing advisory signs that are hard to miss. Water Source Dogs drink plenty of water during play, and some dogs enjoy swimming. Therefore natural ponds or streams may be desirable. On the other hand, if there is mud around, a dog will find it. Some owners prefer to avoid this problem. Owners should be encouraged to bring plenty of water with them if none exists at the park. Design Some parks are specifically designed for smaller dogs.Larger dogs do not usually attack small dogs, but small dogs may be injured engaging in play with much larger dogs. hi most cases, dogs properly supervised will socialize easily in the neutral turf of an off leash exercise area. Maintenance Primary maintenance issues include trash removal, snow removal, grass cutting, and wear and tear to walkways.Parks with enough area can fence off portions to allow for vegetation to reestablish itself in over-worn areas. Wood mulch may be applied to walkways to reduce erosion and improve traction. Other Items Learn More Some parks have bulletin boards to provide feedback Following are some web sites where on park use and to report problems. Many parks also you can find dog parks or information have picnic tables,benches, and park shelters for about dog parks: shade and protection from the elements. http•//animal.dscovery:com/features Conclusion /dogpark/map/states/MN.html Off leash areas, or dog parks,provide great benefits to http://www.ecoanimal.com/dogfun/ dog owners. Current statistics indicate almost one in http://www.dogplay.com/Activities/d four people own a dog.Dogs and their owners are oppark.htmi happiest and healthiest when they have opportunities for exercise and meeting others.Dog parks have not http://www.thebark.com/community proven to be a significant liability risk or source of /advocacy doiParks/dopParks.html complaints by the public. LMCIT Loss Control 05/09 Azenda Item 3C.* Preliminary 2013-201.7 CIP Discussion EN HILLS MEMORANDUM DATE: May 15, 2012 Agenda Item: 3.C. TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager -MO SUBJECT: Preliminary 2013-2017 Capital Improvement Program Discussion Background This item was tabled from the April meeting until May. Staff is asking for the PTRC to review last year's Capital Improvement Program (CIP) Projects for 2012-2016 (Attached for PTRC review) and give feedback on any changes and additions for the 2013-2017 Program. The Committee has been making suggestions throughout the year (such as bike rikes, off leash dog parks, etc...) and this is the time to propose projects for future years. Staff will be working on the CIP in the next month and will bring back the proposed CIP for Parks to the PTRC to review in detail in May. The Council will be reviewing the CIP at their June 18, 2012 Work Session. There are projects in the CIP that need to be moved to future years or unassigned due to their current circumstances. Those projects are: Mounds View High School Trail Connection (Move to 2014) —Ramsey County Parks and Recreation and the Mounds View School District have no identified funding for this trail. The Elmer L. Andersen extension from the culvert off of County Road E2 to Mounds View High School is tentatively scheduled to be done in 2014. The County and School District would like to revisit that at that time. Old Snelling Avenue Trail — Legacy (Move to unassigned) — The City applied for Legacy Funding for the trail on Old Snelling from County Road E to County Road E2. Unfortunately, the City is no longer eligible for that funding. County Road E Trail — STP Funding (Move to unassigned) The City applied for STP Funding for a trail on County Road E/Lake Johanna Blvd. from the County Road E to Tony Schmidt Regional Park and the Tony Schmidt Regional Park. The City finished in the middle of the projects in scoring. However, the funding mechanism for these projects has not been established and is in question. 005152012 Capital Improvement Program 13-17.doe Staff will also need to add the following projects: Old Snelling Avenue Trail — DNR Local Trail Connection Grant (2013) — The City applied for DNR (Local Trail Connection Program) Funding for a pathway on Old Snelling Avenue from Lake Valentine Road/Valentine Park to County Road E2. Awards will be announced sometime this summer. Hazelnut Park Playground Replacement (2017) - City Play structures are on a 20 year replacement schedule. Hazelnut is up for replacement in 2017. Requested Action Staff is looking for input on potential projects to include in the 2013-2017 CIP. 005152012 Capital Improvement Program 13-17.doc Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project# 10-Park-031 Project Name Park Bench Implementation Type Improvement Department Parks Department Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Priority n/a Description Total Project Cost: $20,000 The PTRC recommended and established a 4 year implementation schedule. $5,000-2010 $5,000-2011 $5,000-2012 $5,000-2013 The PTRC recommends locations each spring/summer and benches are installed in May/June. Benches will be durable benches made out of recycled plastic. The benches will be one standard style for consistency. Each bench is typically $500 plus shipping and therefore,the City could add up to approximately 7-10 each year. Justification The City Council directed the Parks,Trails and Recreation Committee to consider recommending additional benches in the parks and trail system to meet the aging population in Arden Hills and also families visiting our parks and using our play structures. Prior Expenditures 2013 2014 2015 2016 2017 Total 15,000 Construction/Maintenance 5,000 5,000 Total Total 5,000 5,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total 15,000 Special Revenue Park Fund 5,000 5,000 Total Total 5,000 5,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Sofhvare Thursday,April 12,2012 Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project# 11-Park-001 Project Name Mounds View HS Trail Connection Type Improvement Department Parks Department Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Priority n/a Description Total Project Cost: $200,000 A petition was submitted for a sidewalk on the south side of Lake Valentine Road from the 35W bridge to a sidewalk in front of Mounds View High School. This section is 1,250 feet(0.24 miles). There is an existing guard rail for approximately half of this section,625 feet,that will need to be relocated in order to construct a 6-foot concrete sidewalk. Stormwater will also need to be considered and adressed at any portions of the sidewalk where drainage patterns would change due to an elevated sidewalk. Project costs were revised to include cost of retaining walls,which will be needed in some sections. Justification This is a busy road and is utilized daily by students from Mounds View High School. A petitition was brought to the City Council asking for consideration of a trail in this area. The added library at the New Brighton Family Service Center may increase the need for this connection. The PTRC recommended this sidewalk be considered for construction in 2012. State Aid Funds can be utilized for this sidewalk. In addition,the City Council may consider assessing the school district for a portion of the im rovement. Prior 200,000 Total Prior 200,000 Total Budget Impact/Other Plowing and maintaining this sidewalk would cost approximately$2 per foot to maintain which equals$2,500. Produced Using the Plan-It Capital Planning Software , Thursday,April 12,2012 Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Prior Budget Items 2013 2014 2015 2016 2017 Total 2,500 Maintenance of Parks and Trail 2,500 2,500 2,500 2,500 10,000 Total Total 2,500 2,500 2,500 2,500 10,000 Produced Using the Plan-It Capital Planning Sofhvare Thursday,April 12,2012 Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project# 11-Park-003 Project Name Playground Structure Replacement Type Improvement Department Parks Department Useful Life Contact Park&Recreation Mgr Category Park Capital Equipment Priority n/a Description Total Project Cost: $120,000 Play Structures are placed on a 20 year replacement pattern. Justification Valentine Park was up for replacement in 2010. This will be done in conjuction with the planned park improvements in 2011/2012. Perry Park is up for replacement in 2016. This structure was last replaced in 1996. Prior Expenditures 2013 2014 2015 2016 2017 Total 60,000 Construction/Maintenance 60,000 60,000 Total Total 60,000 60,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total 60,000 Capital Improvement Funds(PI 60,000 60,000 Total Total 60,000 60,000 Budget Impact/Other Replacement Part Costs Prior Budget Items 2013 2014 2015 2016 2017 Total r_—___-_2o_o1 Maintenance of Parks and Trail -200 -200 -200 -200 -800 Total Total -200 -200 -200 -200 -800 Produced Using the Plan-It Capital Planning Software Thursday,April 12,2012 Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project 1i 11-Park-004 Project Name Forestry Implementation Plan Type Operational Maintenance Department Parks Department Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Priority n/a Description Total Project Cost: $70,000 With the Emerald Ash Borer identified in St.Paul in the spring of 2009,the studies show that the beetles will move out at a rate of one to two miles per year. At that rate,the City could be completely infested in approximately 8-10 years. Staff budgeted for a complete City inventory in 2011 and now will need to have extra removal/replacement funds for the diseased trees. Justification The City will have impacts to the Forestry with the Emerald Ash Borer Treatment,Removal and Replacement on the horizon. Prior Expenditures 2013 2014 2015 2016 2017 Total 35.0001 Construction/Maintenance 10,000 10,000 10,000 5,000 35,000 Total Total 10,000 10,000 10,000 5,000 35,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total 35,000 Capital Improvement Funds(PI 10,000 10,000 10,000 5,000 35,000 Total Total 10,000 10,000 10,000 5,000 35,000 Budget Impact/Other -71 Removal and Replacement will be a large impact. An inventory of the City was budgeted for in 2011 to help determine the exact impacts. Produced Using the Plan-It Capital Planning So/livare Thursday,April 12,2012 Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project# 11-Park-005 Project Name Park Amenities Type Improvement Department Parks Department Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Priority n/a Description Total Project Cost. $20,000 Amenities such as picnic tables,benches,pavilion equipment needs. Justification Picnic tables,pavilion building needs and general park amenities. Picnic tables are always in need of replacement and as the pavilion buildings age,replacement needs will come up. The PTRC has a goal to look at trail signage for some of our remote trails. The recommendation is to utilize this funding for trail signage in 2012. Prior Expenditures 2013 2014 2015 2016 2017 Total 81000 Construction/Maintenance 3,000 3,000 3,000 3,000 12,000 Total Total 3,000 3,000 3,000 3,000 12,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total 8—,00-01 Capital Improvement Funds(PI 3,000 3,000 3,000 3,000 12,000 Total Total 3,000 3,000 3,000 3,000 12,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Softivare. Thursday,April 12,2012 Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project# 12-Park-002 Project Name Trail Rehabilitation Type Maintenance Department Parks Department Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Priority n/a Description Total Project Cost: $250,000 The Public Works Department will be establishing a Trail Maintenance Program in 2011 for Council review. The trail system is being rated in 2011 and this data will help the staff put priorities on resurfacing and reconstructing of trails for the future. Justification The City has added multiple trails in the last few years. It will be crucial for the City to establish a Trail Maintenance Program and rehabilitate trails when needed. If trails are properly maintained,they will have an extended life. Prior Expenditures 2013 2014 2015 2016 2017 Total 50,000 Construction/Maintenance 50,000 50,000 50,000 50,000 200,000 Total Total 50,000 50,000 50,000 50,000 200,000 Prior Funding Sources 2013 2014 2015 2016 2017 Total —50-,0-0-01 Capital Improvement Funds(PI 50,000 50,000 20,000 50,000 170,000 Total Total 50,000 50,000 20,000 50,000 170,000 Budget Impact/Other Produced Using the Plan-It Capital Planning Softivare Thursday,April 12,2012 Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project# 12-Park-003 Project Name Old Snelling Avenue Trail-Legacy Type Improvement Department Parks Department Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Priority n/a Description Total Project Cost: $975,258 The City applied for a portion of funding from the State Legacy Grant for segments I and I2 from County Road E2 to Lake Johanna Boulevard (which connects to and from the CP Rail bridge pathway). The CP Rail Bridge improvements were completed in 2011. The estimated linear footage is 3,060 feet or.58 miles. Justification The PTRC has identified the enire corridor on Snelling Avenue in it's 2006 Strategies and 2030 Comp Plan as a priority. It is identified as a key north-south regional connection. This proposed trail is only segments I1 and I2. The Legacy Grant Program restrictions changed after the City applied,causing the project to NOT be eligible. This project may need to be delayed until alternative funding is found. Expenditures 2013 2014 2015 2016 2017 Total Planning/Design 150,040 150,040 Construction/Maintenance 825,218 825,218 Total 975,258 975,258 Funding Sources 2013 2014 2015 2016 2017 Total Capital Improvement Funds(PI 475,258 475,258 Grant Revenue 500,000 500,000 Total 975,258 975,258 Budget Impact/Other Annual maintenance for the proposed trail is estimated at approximately$2.00 per linear foot at 3,060 feet. The estimate for this segment includes wetland dilineation,permitting,wetland credit purchase,board walking in flood plain areas and retaining walls. Budget Items 2013 2014 2015 2016 2017 Total Future Maintenance of Parks and Trail 6,000 6,000 F 18,000 Total 6,000 6,000 Total Thursday,April 12,2012 Produced Using the Plan-It Capital Planning Sofhvare Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project# 13-Park 010 Project Name County Road E Trail Type Improvement Department Parks Department Useful Life Contact Engineer Category Park Capital Improvements Priority n/a Description Total Project Cost: $1,521,303 The project calls for construction of an 8 foot trail extending from the Cty Road E bridge over Hwy 51 to Old Highway 10. The City Council selected the north side for this trail when it was brought in for discussion. The Ramsey County Parks and Recreation Department agreed to participate in a cooperative trail all the way from the Cty Rd E bridge to Tony Schmidt Regional Park and the Elmer L.Andersen Memorial Trail. The overall project costs are estimated at$1,521,303. Below is the breakdown of costs: CONSTRUCTION-$1,156,791 total Federal Grant $925,433 City match-$159,497 County match-$71,861 ENGINEERING-$364,512 Total City-$242,190 County-$122,322 TOTAL LOCAL COST-after federal match City-$401,687 ,County-$194,183 Justification The Parks,Trails,and Recreation Committee identified this trail as a priority in the 2030 Comprehensive Plan. If the bridge is put into the 2015 maintenace program,the City may choose to advance construct the bridge. The City applied for Transportation Enhancement Funding for the years 2015-2016 through Mn/DOT and the Met Council. This project may be delayed,depending on if the TE Grant is successful. Expenditures 2013 2014 2015 2016 2017 Total Planning/Design 96,587 121,463 121,462 339,512 Construction/Maintenance 1,156,791 1,156,791 Total 96,587 121,463 1,278,253 1,496,303 Funding Sources 2013 2014 2015 2016 2017 Total Capital Improvement Funds(PI 55,587 80,802 240,298 376,687 Grant Revenue 925,433 925,433 Ramsey Co Donation 194,183 194,183 Total 55,587 80,802 1,359,914 1,496,303 Thursday,April 12,2012 Produced Using the Plan-It Capital Planning Software Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Budget Impact/Other Yearly maintenance on this trail is estimated at$2 a linear foot. The sidewalk is 4,250 feet=$8,500 per year. Produced Using the Plan-It Capital Planning Softivare Thursday,April 12,2012 Capital Improvement Plan 2013 thru 2017 City of Arden Hills, Minnesota Project# 14-Park-008 Project Name Snelling Avenue Regional Trail Type Improvement Department Parks Department Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Priority n/a Description Total Project Cost: $1,500,000 Completion of Snelling Regional Trail-Segment I3 from County Road E2 to Highway 96. Completing segments I1 and I2 from County Road E to County Road E2 is estimated to cost$975,000. This is itemized on its own due to the City applying for Legacy Funding. To complete the rest of the I segment 3,from County Road E2 to Highway 96(going with the west side),it could be an additional$1.5 million dollars. The City could potentially seek federal funding assistance for this corridor. Segment I: (51 to Cty Road E) -Identified in project 12-str-007 Segment I1 and I2: (Cty Rd E to Cty Rd E2)$975,000-Legacy Funding Application-Not included with this improvement as it was applied for on its own. Se ent 13: (Cty Rd E2 to Highway 96)$1,500,000 Justification The PTRC has identified this trail in it's 2006 Strategies as a priority. It is identified as a key north-south regional connection. The Snelling Avenue PMP reconstruction has currently no set date for reconstruction. That project may factor into when that portion of trail is constructed. Staff needs to continue to research the various funding possibilities. Expenditures 2013 2014 2015 2016 2017 Total Future Planning/Design 265,000 265,000 F 1,235,000 Total 265,000 265,000 Total Future 1,500,000 Total. Budget Impact/Other Segment 13 from County Road E 2 to Highway 96 is 8,870 feet x$2.00 a linear foot=$17,740 (16,579 linear feet times$2 a foot for the entire corridor=$33,158. Produced Using the Plan-It Capital Planning Softivare Thursday,April 12,2012 Azenda Item 4A. Future Meeting Dates lt EN HILLS MEMORANDUM DATE: May 15, 2012 Agenda Item: 4.A. TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Managerm SUBJECT: Future Meeting Dates Background Staff wanted to confer with the PTRC on the next two months of meetings. In June of 2011,the committee chose to hold a park tour on our normal meeting night. Staff is looking for input on whether the committee wants to meet at 5:30 p.m. on June 19, 2012 to have a short business meeting followed by the tour of all of the parks at 5:45 p.m. If so, staff will plan on ordering box dinners and order a bus. In addition, July is traditionally the all committee barbecue. This year, the City is proposing holding this meeting on Tuesday, July 1 oth. Staff would like input on if this date is okay and if the committee is interested in doing any trail walks this summer. If so, the August normal PTRC meeting night could be used for that. Requested Action Staff is looking for input on June/July/August meetings. 005152012 Future Meeting Dates.doc A,aenda Item 5B. Public Works/Parks and Recreation Report 1. Valentine Park Mailing to Residents 2. Newsletter Article Assignment Sheet • --A EN HILLS May 3, 2012 Dear Resident: This letter is to inform you that the City Council at their April 30, 2012 meeting awarded a construction contract for the Valentine Park redevelopment. As you are aware, the park redevelopment planning process has been lengthy. Based on this process, the main components of the park have been identified. A diagram is attached for review. The park components are summarized below: • New Parking Area • Half Basketball Court • New Play Structure with Swing Set(graphic included—page 2) • Picnic Shelter(graphic included—page 2) • Outdoor Bathroom Enclosure/Benches/Picnic Tables/Trash Receptacles • Bituminous Trail on Lake Valentine Road connecting park to Glenview/Crystal Ave. • Trees and Landscaping • Rain Gardens • Stormwater ponds The construction will take place in two phases. Phase one will include site preparation and grading and is scheduled to begin in the next week and continue into early July of 2012. Phase two will include preparation of parking lots, installation of park amenities, installation of rain garden plants and trees. Due to the existing organic soils found (up to 14 feet), the park will need to sit for a period of time before amenities can be installed to allow the soils to consolidate. Phase two is scheduled to begin in early spring of 2013 and be completed by the end of June, 2013. If you have any questions please feel free to contact myself at 651-792-7848 or email at michelle.olsonkci.arden-hills.mn.us or Terry Maurer at 651-792-7847 or email at terry.maurer ,ci.arden-hills.mn.us. Sincerely, */-� d .�a.o-•c> Michelle Olson• Parks and Recreation Manager City of Arden Hills ! 1245 west Highway 96 ® Arden Hills,MN + 55112-5743 Phone 651.792.7800 ! Fax 651.634.5137 ♦ www.ci.arden-hills.mn.us CL I / \ I II jL� IIIIII I aj z 0 W.j CL 1 r I ( ill i I i 11 1 Q m /( I 1 1 1 \ Q1 1 1 m log 1 I I J I 1 I W / •t � +• rae I l q � 1l • Y' / Picnic Shelter • �x 5q , t� I~ 1 t Play Structure and Swing Set ; • =� ; ot r t Zi e'' ,.r `a ARDEN HILLS NEWSLETTER ARTICLE PTRC WRITING ASSIGNMENTS MAY: article due: April 6tn DUNE: l�- �S �'�`� article due: May 4tn DULY: �f�I �-- KyLAMLLQ6jY,— )'� article due: June 1st AUGUST: =w, �i � ��/j� � � ✓�� article due: July SEPTEMBER: Nam �i/y A article due: August 3rd OCTOBER: I,/ b d� �n / C/// article due September 7tn