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Home My WebLink About9A, 2012 Capital Reimbursement to Lake Johanna Fire Department for Invoices #391 and #395� �SRT�_EN��HILLS ' � ; ; Request for Council Action � � � i ; .._--_ _.._..--- -__ _..--- --__ _ _--- --____. ,_ _._ - � Prepared By: Patrick Klaers, City Administrator Council Meeting Date: June 11, 2012 2012 Capital Reimbursement to Lake Johanna Fire Department for Invoices #391 and #395 Budgeted Amount: Actual Amount: Funding Source: $10,500.42 $9,639.73 Public Safety Capital Fund Recommendation: Motion to approve payment in the amount of $9,639.73 to LJFD for the City's share of capital expenditures for chairs and the bay floor resurfacing. Supportin� Documents: 1. Memarandum dated June 11, 2012, from Patrick Klaers, City Administrator 2. Memorandum dated May 29, 2012, from Sue Iverson 3. Invoice #391 and Invoice #395 � �S.�EN^�HILLS MEMORANDUM DATE: June 11, 2012 TO: Honorable Mayor and City Councilmembers FROM: Patrick Klaers, City Administrato/ SUBJECT: 2012 Capital Reimbursement to Lake Johanna Fire Department for Invoices #391 and #395 Back�round At the May 29, 2012 meeting, the City Council had some questions regarding two requests for capital expenditures from the Lake Johanna Fire Department (LJFD). I have talked with LJPD Fire Chief Tim Boehlke about the funding of capital expenses for the four iire stations. Tim told me that in the past, prior to three or four years ago, Arden Hills paid 100% oF the station 1 building capital expenses, and Shoreview paid 1 UO% of the station 3 and 4 building capital expenses, and that Shoreview and North Oaks split 50/50 the building capital expenses for station 2. However, this method of funding station capital expenses changed per Board action a few years ago and now all of the building-related capital expenses for all of the stations are split between the three cities. The building capital expenses are split on the same percentage basis as the operating budget. This pe.rcentage changes annually based on a formula that the Board has approved. Arden Hills's share of the total for 2012 is 26.9%. The share for Arden Hills was 28% in 2011. Council Action Requested Motion to approve payment in the amount of $9,639.73 to LJFD for the City's share of capital expenditures for chairs and the bay floor resurfacing. City Council Meeting P:�Admin\Council\Agendas & Packet Information�2012\06-ll-12 Reg Mtg�Packet Information\9A.doc Page 1 of 1 � EN HILLS MEMORANDUM DATE: May 29, 2012 TO: Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJ�CT: Lake Johanna Fire Department Capital Expenditures Back�round The City has received three invoices from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2012 (Attachment A). These invoices relate to capital expenditures which were included and approved in the 2012 budget. Invoice #391 is for the replacement of conference table chairs (Station 2) and radio room chairs (Station 4). The total budget for this expenditure was $4,035.00, of which Arden Hills' budgeted expenditure was $1,085.42. The actual cost being billed is $946.88. Invoice #394 is for the new Engine 2 chassis. The budget for this item was $534,000, with Arden Hills' budgeted portion being $143,646. The actual cost being billed is $137,846.63. Invoice #395 is for the resurfacing of the bay floors in Station 4. The budget for this item was $35,000, with Arden Hills' budgeted portion at $9,415.00. The actual cost being billed is $8,692.85. The total budgeted cost for these items was $573,035.00 and the actual cost is $548,276.44. Arden Hills' budget for these items in the Public Safety Capital account was $155,581.00, with the actual total being billed at $147,486.36. Council Action Requested 1. Motion to approve a payment in the amount of $147,486.36 to the Lake Johanna Fire Department, which is the City's share of the capital expenditures for chairs, bay floor resurfacing, and Engine 2's chassis. Lake Johanna Fire Dept. Inc. 5545 Lexington Ave. No. Shoreview, M:N 55126 Biil To . City of Arden Hills '1245 West Highway 96 Arden Hills, MN 55112 ��i�� APR, '�. Q 2.Q1? CITY �� ARDEN MII.I.� !i P.O..IVo. I= _._�, Invoic� Qate Invoice # 4l17/2012 391 Terms DUE UPON'RECIEPT project Quantity Desaription Rate Amount Reimbursement of Capital Expense -' 946,88 946.88 Line Itern #7 Replace Conference Table chairs (6) - Sta 2 Capital Budget Line Item #5 Replace Radio room chairs (10) - Sta 4 Capital Budget This i5 26.9 of the total cost of $3,520.00 �� , �U�� •�� . � �l a -�f �S1 ��' -�� f �� : . ��,�� : � , � � �� j� .~' ,�`�' �� `� � � � `� �� .� � � � �� ..I � �� THANK YOU� Total $946.88 �:. �> _ Lake Johanna Fire Dept. Inc. 5545 Lexington Av�. No. Shor�view, MN 55126 Invoice Date Ihvoice # 5/48/2012 395 P.O. No. � Terms � Project � ��p�� g�:� DUE UPON RECIEPT . Quantity Description . Rate Amount Reimbursement of Capital Equipment - Station 4 Line ftem # 1 8;692.85 8,692.85 Resurf�ce Bay Floors ' This is 26.9% of the total cost of $32,315.44 �� ; , � MAY � � 2012 �YF��y �=1�� W�� i� �� .� � �� 0� � ��; � ��t� �� f� � � ' �1 � THANK YOU! Total �s,692.$5