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Home My WebLink About8B, Order Feasibility Study for 2013 PMP 'It EN HILLS Request for Council Action 8B ................. ........... Prepared By: Terry Maurer, Public Works Director Council Meeting Date: August 13, 2012 Order Feasibility Study for 2013 PMP Budgeted Amount: Actual Amount: Funding Source: $1,534.00 (overhead & $1,534.00 PIR, Enterprise Fund, construction) Special Assessments Recommendation: Adopt Resolution No. 2012-027 Ordering the Preparation of the Feasibility Report for the 2013 Pavement Management Program. Supporting Documents: 1. Memorandum dated August 13, 2012, from Terry Maurer, Public Works Director. 2. Copy of the CIP detail sheet. 3. Area exhibit. 4. Resolution No. 2012-027. lt EN HILLS MEMORANDUM DATE: August 13,2012 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director `(1� SUBJECT: Order Feasibility Study for 2013 PMP \ 'd Background The 2012 thru 2016 Capital Improvement Plan (CIP) contains an item for the 2013 PMP in the amount of$1,534,000 (a copy of the CIP detail sheet for this item is attached). The area of the 2013 PMP is shown on the attached exhibit. The streets included in this area are Edgewater Avenue, Glenhill Road, Asbury Avenue and Ridgewood Road. Planning and design for this project was anticipated to begin in 2012 and $55,000 of the total CIP budget is shown to be used in 2012 for planning/design. Discussion As with previous PMP's the Feasibility Report will include a geotechnical investigation, topographic survey of the area, an analysis of the existing sewer and water systems, preliminary design of the street improvement, cost estimate and proposed assessment. With the addition of the Assistant City Engineer position, the Feasibility Report will be completed by staff with the exceptions of the geotechnical investigation and the topographic survey. As part of the Feasibility Report a neighborhood informational meeting will be held at City Hall. At that meeting an overview of the potential project, timing and estimated cost and assessment will be presented. Given the recent discussion with the City Council regarding the reconstruction of city streets, with or without concrete curb and gutter; both options will be presented along with cost and assessment ramifications to solicit input to be used by the City Council in making the final decision regarding the design of the street. Information from the informational meeting, including minutes, will be made part of the Feasibility Report. City Council Meeting P:\Admin\Council\Agendas&Packet Information\2012\08-13-12 Reg Mtg\Packet\2013PMPOrderFeaibilityStudy.doc Page 1 of 2 Attached is Resolution No. 2012-027 Ordering the Preparation of the Feasibility Report for the 2013 Pavement Management Program. If the City Council adopts this resolution initiating the Feasibility Report, staff will solicit quotes for the topographic survey and present them at a future Council meeting. Council Action Requested Adopt Resolution No. 2012-027 Ordering the Preparation of the Feasibility Report for the 2013 Pavement Management Program. City Council Meeting P:\Admin\Council\Agendas&Packet Information\2012\08-13-12 Reg Mtg\Packet\2013PMPOrderFeaibilityStudy.doc Page 2 of 2 Capital Improvement Plan 2012 thru 2016 Department Street Department Contact Public Works Director City of Arden Hills, Minnesota Type Improvement Project# 14-Str-064 Useful Life 30 Project Name Ridgewood Asbury--2013 PMT Category Streets:Reconstruction Priority n/a Total Project Cost: $1,534,000 Description Asbury Ave from City Limits to Edgewater Ridgewood Rd from City Limits to dead end Edgewater from Asbury to Ridgewod Rd Glenhill from Asbury to Snelling Estimated Residential Equivalent Units:37 Justification Asbury Ave,City limits to Glenhill, 2005 PCI=75,2008 PCI=76,2011 PCI=74 Asbury Ave,Glenhill to Edgewater,2008 PCI=82,2011 PCI=70 Ridgewood Rd,City limits to Glenhill, 2005 PCI=47,2008 PCI=58,2011 PCI=66 Ridgewood Rd,Glenhill to dead end,2008 PCI=67,2011 PCI=36 Edgewater,Asbury to Ridgewood, 2005 PCI=59,2008 PCI=38,2011 PCI=34 Glenhill,Asbury to Snelling(TH 51)2005 PCI=68,2008 PCI=66,2011 PCI=51 There is a minimal existing storm sewer system.The project must meet Rice Creek Watershed District requirements.The proposed storm sewer system will take into account runoff from the City of Roseville(to be cost-shared).The project will also improve water quality to Lake Johanna. ,Improvements will be made to the sanitary sewers stem as needed to correct any I&I deficiencies. Expenditures 2012 2013 2014 2015 2016 Total 55,000 120,000 175,000 Planning/Design 1,359,000 Construction/Maintenance 1,273,500 85,500 Total 55,000 1,393,500 85,500 1,534,000 Funding Sources 2012 2013 2014 2015 2016 Total 869,000 Capital Improvement Funds(PI 25,000 788,500 55,500 55,000 Sanitary Sewer Utility Fund 5,000 47,500 2,500 350,000 Surface Water Mgmt Utility Fu 15,000 317,500 17,500 260,000 Water Utility Funds 10,000 240,000 10,000 Total 55,000 1,393,500 85,500 1,534,000 Budget Impact/Other The street has deteriorated past the point where other forms of maintenance are cost-effective. Long-term,reconstruction will provide a consistent roadway section that will reduce costs associated with patching potholes and other pavement failures. Monitoring/maintenance wit be required for new stormwater features that are not resident-maintained rain gardens. Thursday,November 17,2011 Produced Using the Plan-It Capital Planning Software 40 f � S. f J F=:v i 5 ! v Johanna O W " w O 4- _ GL EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2012-027 RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY REPORT FOR THE 2013 PAVEMENT MANAGEMENT PROGRAM WHEREAS, it is proposed to improve the following streets: Asbury Avenue from Edgewater Avenue to City limits Edgewater Avenue from Asbury Avenue to Ridgewood Road Glenhill Road from Asbury Avenue to Ridgewood Road Ridgewood Road from cul-de-sac to City limits and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: That the proposed improvement be referred to the 2013 Pavement Management Program for study and that the City Engineer is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 13th DAY OF AUGUST,2013. David Grant,Mayor ATTEST: Patrick Klaers, City Administrator