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Home My WebLink About5E, Quote for trail Slurry Seal� EN HILLS Request for Council Action Prepared By: Terry Maurer, Public Works Director Council Meeting Date: June 25, 2012 Quote for Trail Slurry Seal Budgeted Amounf: Actual Amount: Funding Source: N/A N/A N/A Recommendation: The City Council adopt the attached Trail Maintenance Guidelines. Supportin� Documents: 1. Memoranduxn date June 25, 2012, from Terry Maurer, Public Works Director. 2. Trai1 Maintenance Guidelines � �.�I�1 HILLS MEMORANDUM DATE: June 25, 2012 TO: Honorable Mayor and City Councilmembers Patrick HIaers, City Administrator d FROM: Terry Maurer, Public Works Director �� SUBJECT: Quote for Trail Slurry Seal Background The Trail Maintenance Guidelines call for the application of a slurry seal periodically on bituminous trails within the City. Specifically, a product named Trail-Mat will be used as this provides the best treatment while not impacting the user's enjoyment of the trail. The 2012 CIP has $50,000 programmed for trail maintenance. Attached is a copy of this item from the CIP. Staff has tried to identify trail segments most in need of maintenance for the Trail-Mat application. Staff has also tried to size the project to be less than the total budget so the remaining amount could be used in 2012 to prepare trail segments for a slurry seal in the future by crack filling and repairing areas of root damage. The trail segments identified for Trial-Mat application in 2012 are shown on the attached exhibit. This represents 2.5 miles of trail treated out of the City's total of approximately 10 miles of bituminous trail. Staff has discussed with the contractors the possibility of using Trail-Mat as a patch for the seal coat delamination that has occurred around the City. This year Arden Oaks Drive, which has significant delamination, is in the seal coat project so staff has also asked for a quote to patch the delaminated areas with Trail-Mat prior to seal coating as a test case. For contractors to apply the Trail-Mat product they must be trained and licensed by the product producer. There are four licensed contractors in the local area. Staff requested City Council Meeting P:�Admin\Council�Agendas & Packet Information�2012\06-25-12 Reg Mtg�Packet\6-25-12Trai1-MatQuotes.doc Page 1 of 2 As noted above, the budget in the CIP for trail maintenance is $50,000. The low quote of $32,833.26 will allow more than enough remaining budget to prepare the future trail areas. The quote of $2,500 for the Arden Oalcs Drive patching would be funded from the CIP item for seal coating of streets. Fahner Asphalt Sealers, LLC, of Eau Claire, Wisconsin, has successfully completed similar projects for the City of Shoreview and the Three Rivers Park District. Staff would recommend awarding Fahner Asphalt Sealers, LLC, both the trail maintenance and street patching as the lowest responsible bidder. Council Action Requested Council is requested to award Fahner Asphalt Sealers of Eau Claire, Wisconsin, the 2012 trial maintenance and Arden Oaks Drive street patching in the total amount of $35,333.26. City Council Meeting C:\Users\sonj a.klingberg\Desktop\6-25-12Trai1-MatQuotes. doc Page 2 of 2 quotes from all four, but only three responded. The following table lists the three contractors and their quotes for the trail treatments and the street patching. Capita.l Improvement Plan City of Arden Hills, Minnesota Project # 12-Park-002 rro�e�t�vame Trail Rehabilitation 2012 thru 2016 Department Pazks Department Contact Park & Recreation Mgr Type Maintenance Useful Life Category Pazk Capital Improvements Priority n/a Total Project Cost: $250,000 Description Che Yublic Works Department will be establishing a Trail Maintenance Program in 2011 for Council review. The trail system is being rated in ?O11 and this data will help the staff put priorities on resurfacing and reconstructing of trails for the future. Justification Che City has added multiple trails in the last few years. It will be crucial for the City to establish a Trail Maintenance Program and rehabilitate rails when needed. If trails are properly maintained, they will have an extended life. I 2012 2013 2014 /' 2015 2016 Total Expenditures Construction/Maintenance 50,000 50,000 50,000. 50,000 50,000 250,000 Total 50,000 50,000 50,000. 50,000 50,000 250,000 Funding Sources 2012 � 2013 2014 2015 2016 Total Capital Improvement Funds (PI 5Q000 50,000 50,000 2Q000 50,000 220,000 Total 50,000 50,000 50,000 20,000 50,000 220,000 Produced Using the Plan-It Capital Planning Sofhvare Thursday, November 17, 2011 22 i � � � I"� Rumaet' G�unt} � Public Wnrks/Sherr js Office Arden Hells Public Wnrka Legend �� 2012 Proposed Trail Maintenance ArdenHillsPathway Material Asphalt � -�g=� Concrete Tu rf �' EN HILLS Prepared by: City ofArden Hdls Engineering Department May 17, 2012 Data Sources and Contacts `Ramsey County GIS Base Map (3/02l09) ` City of Arden Hdls � o �T _ A Z = � O KEITHSON OR h � ~ m 2 y � n , A a a � ? o W ' Z NURSERYHILLLN 2 � �n p ARDEN VIEW D � � � dR � NURSERY HILL CT = o ¢ ARDEN � � �� 2 � R�y D y1 � .� � n J� � o a, y `�' �� 0�4 �'� � AMBLE RD P� DMRCLUNG CO��EEN d �54 CT � �� ; ,r1��°R �y� > Zc, EDGEWOOD � BRIARKNOLLCIR � � EENAVE COLlEENAVE '� 'pmN CIR � .... . .. . ��, Q' .. - � "� . . . . . � v � W' � �Y o �9 �p� ��ydD1AN OAKS CT m i,' ~R�OGFO� ,o -� � � n ��<<OR 2 , o m I Q,RY �N ^y, INDIAN OAKS TRL m A " INDIAN � DAWNr _ _DAWN I� OAKS CIR m CIR VY � ClR E KSHORE DR �S � " � 9�� EIDE CI� � � R6Y�IL LN � „� `�¢ ;w I� TERSTATE 69� � FLORAL DR W ? � T ¢�_ � � � U U V KARTH LAKE DR � ;Z y �¢ 9� e PLEA5ANT' y p �� CIR o,p PLEASANTDR ��l l�� '9�ep��Q- lF O,Q rll ac�` .� �p `' ,. P� '�'j � M- y O � � Z W ` 'L CUMMINGS PARK DR � m a. � 3 Z 0 � � 0 Z BOSTON SGENTIFIC DR (Prnate) D6CLAIMER' Thic map ie ixRher a kga1N rewMed map nor a survey antl is not intended b �e ueeE as ane Th�s map is a compilatpn af recordc.. nformatunaM tlata bwtetl in varoue crty, county. etate antl federal offices antl other eou�cec regardirp ihe area ehovm and �s ro be wed for reference Ouryaces onN The CiN tloes not warrant ihat lhe Geogrdphic Informatnn Sys[em (GISj Oata ueed to prepare Nis map are erto� tree anE ihe CM1y tloes noi reprecent ihat Ihe GIS Data nn be ueeA for naviBallonal, [rackiig or any other pu,poce requmepexactnBmeasuremeMolOietanceardirectnnarprecisioniniM1edepictiono/geograph�cleatures IferrorsorAiecrepannes re fountl pkace co�e[ 651-192-]044 The precedirg diulaimer ic provitled pursuant b Minnesota Statu[ec §46603. Subtl 21 �2000) antl the user of thie map acknovAetlgee ihal Me CRy chal na[ be fable lor aM damagee, and exprescN waNes all claimc arM agrees to n.o-�n ..n.m��n� >m n�in na,�a.�� n. nti �.�m .m. a�n .n �a�� n.��nr � i iF.. nF am�M�..� „� a�.��. �. rn�M �.n.� wn�n 2012 Proposed Trail Maintenance Project Miles maDdoc: ArdenHill�Pa[hway 2012 slurry seal.mxa � .� �_ . �° Sun Fislt Lake Anlen Hi1G Citl` K«II �r �...,: �r � N