HomeMy WebLinkAbout5D, 2012 Seal Coating - Payment #1 (Final) lt
EN HILLS
Request for Council Action
5D
Prepared By: John Anderson,Assistant City Engineer Council Meeting Date: August 27, 2012
2012 Seal Coating—Payment#1 (Final)
Budgeted Amount: Actual Amount: Funding Source:
$104,345.34 $103,066.26 PIR Fund
Recommendation:
Approve payment#1 to Pearson Brothers Incorporated in the amount of$103,066.26 for final completion
of the project and recommend payment in full without withholding any retainage as entire project is
complete.
Supporting Documents:
1. Memorandum dated August 27, 2012, from John Anderson,Assistant City Engineer.
2. Partial Payment Estimate#1 (Final).
'It
EN HILLS
MEMORANDUM
DATE: August 27, 2012
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: John M. Anderson, Assistant City Engineer
SUBJECT: 2012 Seal Coating- Payment#1 (Final)
BackEround
The City of Arden Hills awarded Pearson Brothers Incorporated of Hanover, Minnesota, the
2012 Seal Coat Project on June 27, 2012, for a total contract amount of$104,345.34.
Discussion
This pay request includes work on the project completed through August 8, 2012. All work
was completed as directed by the City Engineer. Cummings Lane was deleted from the
contract and Thom Court was added. Cummings Lane represents a reduction of 1798 square
yards and Thom Court is an additional 676 square yards for a total 90,409 square yards of
street completed in the contract. This represents a final construction cost of$103,066.26.
Financial Implications
The funding for this contract is budgeted to come from the PIR fund. The total budget for
street seal coat and crack sealing for 2012 is $215,000. There have been a number of project
quotes authorized as part of this budget item. In addition to seal coating there were quotes
for crack sealing and bituminous pavement mill and patch. The combined total of these
projects will be less than the budget amount of$215,000. When all work is complete a full
accounting of the budget versus work completed will be provided to the Council.
Council Action Requested
Approve payment#1 to Pearson Brothers Incorporated in the amount of$103,066.26 for final
completion of the project. Since the entire project is complete we recommend payment of
entire earned amount without withholding any retainage.
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Page 1 of 1
PARTIAL PAYMENT ESTIMATE
NO. 1(FINAL)
FROM: July 1,2012
TO: August 8,2012
CONTRACTOR: Pearson Brothers Incoporated
ADDRESS: 11079 Lamont Avenue N.E.,Hanover,MN 55341
OWNER: CITY OF Arden Hills,MINNESOTA
PROJECT: 2012 Seal Coat
COMPLETION DATE AMOUNT OF CONTRACT
ORIGINAL: August 17,2012 ORIGINAL: $104,345.34
REVISED: REVISED:
CONTRACT ITEMS THIS PERIOD TOTAL TO DATE
ITEM
NO. DESCRIPTION UNIT QTY. UNIT QTY. AMOUNT CITY. AMOUNT
PRICE
SCHEDULE 1.0
1 Seal Coat Application SY 91,531 1.14 90,409 103,066.26 90409 103,066.26
TOTAL BID SUMMARY TO DATE 103,066.26 103,066.26
Summary
TOTAL THIS PERIOD TOTAL TO DATE
AMOUNT EARNED $103,066.26 $103,066.26
AMOUNT RETAINED $0.00 $0.00
MATERIAL ON SITE $0.00 $0.00
MATERIAL DEDUCT. $0.00 $0.00
PREVIOUSPAYMENTS ..... """"""""""""""" $0.00
AMOUNT DUE $103.066.26 $103,066.26
i
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I hereby certify that all items and amounts shown by this pay estimate are
correct for the work completed to date.
CONTRACTOR: Pearson Brothers Incorporated
BY:
TITLE:
DATE: l
i
Based on the ENGINEER'S on-site inspections as an experienced and qualified design
professional and on review of application for payment and the accompanying data and
schedules,the ENGINEER has determined,to the best of his/her knowledge and belief,
that the quantities shown by this estimate are correct and that,based on such inspections
and review,that the work has progressed to the point indicated(subject to an evaluation
of such work as a functioning Project upon Substantial Completion,to the results of any
subsequent tests required by the Contract Documents,and to any qualifications stated in
his/her recommendation), and that payment of the amount recommended is due Contractor(s);
but by recommending any payment,the ENGINEER will not thereby be deemed to have
reviewed the means, methods, sequences,techniques, or proceedures of construction
or safety precautions or programs incident thereto or that the ENGINEER has made any
examination to ascertain how or for what purpose any Contractor has used the monies
paid on account of the Contract Price,or that title to any of the work,materials,or equipment
has passed to the Owner free and clear of any lein,claims, security interests or encumbrances,
or that the Contractor(s)have completed their work exactly in accordance with the Contract
Documents.
ENGINEER:
BY: .
TITLE: Assistant City Engineer
DATE: h-5 b I
Approved by Owner/Commission CITY OF ARDEN HILLS
BY:
TITLE:
DATE:
END