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Home My WebLink About12-12-05 Mayer: 1245 W.Highway 96 Beverly Aplikowski J<i1l.L� Arden Hills,Minnesota 55112 CoumMmembers: 651.6345120 David Grant Arden Hills City Council www.ci.arden-hills.mn.us Brenda Holden Gregg Larson Lois Rem REGULAR MEETING Monday December 12, 2005 City vision A strong community that values our unique environment,our fiscal soundness, and our tradition as a desirable city in which to live,work,and play. i Agenda City Council Meeting Convenes 7:00 PM CALL TO ORDER PLEDGE OF ALLEGIANCE 11. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. November 28,2005 City Council Minutes B. November 21,2005 City Council Work Session Minutes 3. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under A. Claims and Payroll a Consent Calendar format.There will be no separate discussion of B. Resolution No.05-67: Certifying these items,unless a Council Member so requests,in which event, Delinquent Utilities the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. C. Approval of Resolution 05-66:Resolution Revising Utility Rates. D. Ordinance No.367:Approval of 2006 Fee Schedule E. Payment#5 to Amt Construction for the 2005 PMP Project in the amount of $1,680,000 F. Motion to Approve the Elected Official Out-of-State Travel Policy G. Motion to Approve Recording Secretary Service Agreement with Timesaver Off Site Secretarial Inc. H. 2005 Budget Amendments Arden Hills City Council Agenda December 12,2005 Page 2 4. PUBLIC INQUIRIES/INFORMATIONAL Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council,please state your name and address for the record,and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council,we ask that individuals limit their comments to three(3)minutes. Written documents may be distributed to the Council prior to the meeting,or as bench copies,to allow a more timely presentation. 5. PUBLIC HEARINGS A. None. 6. NEW BUSINESS A. Approve the Appointment of James Lehnhoff as City Planner Karen Barton/Michelle Wolfe for the City of Arden Hills. I 7. UNFINISHED BUSINESS A. Approve 2006 City Budget Murtuza Siddiqui 1. Resolution No. 05-68,Adopting the 2006 Budget 2. Resolution No.05-69: Setting the Final Levy for Taxes Payable in 2006 3. Resolution No.05-70: Setting the Special Levy for the Kath Lake District 3. Resolution No.05-71: Approving the 2006 Employee Compensation Plan 4. Resolution No. 05-72: Approving the 2006 City Contribution to the Non-Bargaining Unit Employee Monthly Benefits B. TCAAP Update(verbal update) Michelle Wolfe CITY COUNCIL REPORTS A. Councilmember Rem B. Councilmember Holden C. Councilmember Grant D. Councilmember Larson E. Mayor Aplikowski ADJOURN T EN HILLS Approved: CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 28,2005, 7:00 PM CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:04 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Lois Rem, and Brenda Holden. Absent: None. Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Karen Barton; and Recording Secretary, f Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Mayor Aplikowski pulled item 3d from the Consent Calendar and moved it to item 6e. She noted there would also be no closed work session following the regular meeting. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the meeting agenda as amended. The motion carried unanimously(5-0). 2. APPROVAL OF MINUTES A. November 14, 2005 City Council Minutes Councilmember Holden requested the following changes: Page 4, last paragraph, first sentence, change October to November. Councilmember Grant requested the following changes: None. Councilmember Rem requested the following changes: None. Councilmember Larson requested the following changes: None. \\Metro-inet.us\ArdenHills\Admin\Council\Minutes\Regular\2005\I1-28-05 Draft.doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES \ NOVEMBER 28, 2005 2 Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: None. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the November 14, 2005 City Council Meeting Minutes as amended. The motion carried unanimously(5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Motion to Approve 2006 Liquor Licenses C. Resolution No. 05-64: Approving the 2006 City of Arden Hills Recycling Fee d. Pa��ent to Reehen, Ine. for-$33,298.07 City Hall Repaifs MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously(5-0). 4. PUBLIC INQUIRIESANFORMATIONAL A. Xcel Energy—Tree Trimming Information John Wetish, Brad Weidenfeller, and Dennis Fallon, Xcel Energy, updated the Council on Xcel Energy's vegetation management(tree trimming)program. Councilmember Larson stated he did not believe the residents were receiving sufficient notice from Xcel Energy's subcontractors when they were coming out to trim the trees. He requested Xcel Energy ensure their contractors were sending out sufficient notice to the residents. Mr. Fallon responded if there were any issues regarding notices, to let him know. He noted Xcel Energy was not required to send a notice, but they made a concerted effort to send notice to the residents. Mayor Aplikowski requested Xcel Energy remind their crews to be courteous to the residents when they made inquiries. She suggested the communication committee do a general article on lot lines,tree lines, etc. for a future issue. B. Mounds View School District Update—Noreen Thompson, School Board Member Noreen Thompson updated the Council on the Mounds View School District. 5. PUBLIC HEARINGS None. -' ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 28,2005 3 6. NEW BUSINESS A. Planning Case No 05-19• Bryson Woods Final Plat Approval Ms. Barton requested City Council to consider the requested Final Plat. She stated at the November 2, 2005 meeting of the Planning Commission, they reviewed the Final Plat for Bryson Woods development and recommended unanimous approval, after making a finding that the proposed variances were not merely inconveniences, the conditions upon which the variances were based upon were unique to the property, and the variances would not be substantially detrimental to the public welfare and were in concert with City regulations; subject to the following conditions: a. Recording at Ramsey County. The developer shall file the Final Plat with the Ramsey County Recorder and provide the City with a recorded copy. b. Compliance with City Code. The developer shall comply with the applicable provisions of the City Code and related ordinances. c. Park Dedication. The developer shall enter into a Public Use Dedication Fee Payment Agreement prior to the City's release of the Final Plat. d. Development Agreement. The developer shall enter into a Development Agreement with the City,which must be executed prior to the release of the Final Plat. e. Removal of Structures. The developer is required to remove the existing structures prior to the City's issuance of building permits, unless a surety bond is posted with the City to ensure removal of these structures within a reasonable timeframe. f. Grading and Drainage. The grading the drainage plan must be revised in accordance with the recommendations of the City Engineer. She stated staff is requesting City Council approval of Planning Case #05-19, Final Plat for 1978 Thom Drive. Richard Kotoski, applicant,was present for any questions. The Council had no questions. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve Planning Case #05-19, Final Plat for 1978 Thom Drive. The motion carried unanimously(5-0). Councilmember Larson requested they discuss at a future work session the possibility of a fee for developers to"tap into"the utilities. He noted other cities had such a fee. B. Ordinance No 368—Adopting the Minnesota State Buildine Code Ms. Barton stated Ordinance 352 was adopted with an incorrect subpart referenced. Lake Johanna Fire had originally requested that Subpart 3 be adopted, however had intended to adopt Subpart 2. Subpart 2 contains similar language to that which has been previously adopted since 1990. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 28, 2005 4 "1 She indicated staff is requesting Ordinance 368 be adopted to amend sections 900.04 Subd. 1, 900.04, Subd. 2, and 900.05 of the Arden Hills City Code. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve amending Sections 900.04 Subd. 1, 900.04, Subd. 2, and 900.5 of the Arden Hills City Code. The motion carried unanimously(5-0). C. Ordinance No. 369—Adopting the Minnesota State Fire Code Ms. Barton stated Ordinance 353 as adopted January 10, 2005, referenced an incorrect Section of the Arden Hills City Code. Ordinance 269 amends the Code to reflect the correct Section of the City Code. The code language as originally adopted remains intact. She indicated staff is requesting Ordinance 369 be adopted to amend Section 900.06 of the Arden Hills City Code. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to adopt Ordinance 369 to amend Section 900.06 of the Arden Hills City Code. The motion carried unanimously(5-0). D. Authorize Staff to Contract with Brian Pashina to Perform Structure Inspections of City Hall Mr. Filla stated the City Hall building had experienced many water intrusions during its construction and since it had been built, resulting in numerous damages and repairs. This prompted the City to do special investigations and testing to determine the cause of the water intrusion. During the course of the investigations, City staff discovered problems with the thru wall flashing, determined that it was not installed per contract documents or local industry standards, and made the necessary repairs to the areas affected by water intrusion. City staff believed that the necessary repairs to the building completed last spring would solve the water intrusion problems in these areas. The City had experienced no water intrusions into the building until this fall. The City had reports from building maintenance personnel that the Iobby ceiling had water leaking through one of the light fixtures during the night. Approximately two weeks later, the City experienced heavy rainfall resulting in water entering the building through the lobby ceiling, resulting in damage to the wall and ceiling. Because of the recent water intrusions this past fall, City staff conducted water testing (via an oscillating sprinkler) in four areas of the building known to have leaked in the past. All of these areas have had repairs done to them. City staff observed water infiltration in all of the areas tested with a simple oscillating sprinkler. After consultations with the building architect, the contractor hired to do the repairs, and the company hired to do the special investigation and testing to determine the cause of the water ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 28,2005 5 infiltration, City staff was referred to Brian Pashina, a masonry expert. Mr. Pashina has had experience in the past with numerous masonry water infiltration problems, including problems with Kasota stone. City staff has requested from Mr. Pashina a proposal to investigate further the causes of the water intrusion the City continues to experience. He requested authorization to accept the proposal from Mr. Brian Pashina of Wiss, Janney, Elstner Associates,Inc. (WJE)to conduct the necessary investigation for the amount of$6,500.00. Based on the results from the first phase, WJE may submit an additional proposal for either testing and/or repairs. Councilmember Rem stated she would expect the need for additional testing and/or repairs. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to accept the proposal from Brian Pashina of Wiss, Janney, Elstner Associates, Inc. (WJE) to conduct the necessary investigation in an amount not to exceed $6,500.00. The motion carried unanimously(5-0). MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to amend the general fund budget in the amount of$6,500.00. The motion carried unanimously(5-0). E. Payment to Rochon,Inc. for$33,298.07—City Hall Repairs Mr. Filla stated as part of the City's original construction agreement with Rochon Corporation, the City was required to carry the builders risk insurance policy for the contractor. During the construction period, the building suffered severe water damage and Rochon Corporation was required to remove and replace all damaged materials. The total amount of Rochon's original invoice was $37,395.50. Because the City was required to carry the builders risk insurance policy for the new City Hall, Rochon submitted the bill to the City for processing. The bill was then forwarded to the League of Minnesota Cities Insurance and Trust for processing and payment. On August 27, 2001 the City received payment from the League of Minnesota Cities in the amount of $25,798.07. On December 10, 2001, the City received a second check for $2,500.00. Both of these checks were affiliated with the aforementioned water damage claim. The amount payable to Rochon Corporation would include the amount of the insurance claim and the City's $5,000.00 insurance deductible, for a grand total of $33,298.07. Because of the on-going construction related problems with the City Hall facility, City staff felt that it was the City's best interest to withhold this payment until directions were given by the City Attorney to release payment to the contractor. Staff is recommending City Council approve reimbursing Rochon Corporation $33,297.07 less the $5,000 insurance deductible for a total amount of$28,298.07 for repair work completed to the City Hall in 2001. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 28, 2005 6 Councilmember Holden asked if the budget also needed to be amended. Mr. Siddiqui responded the budget would need to be amended. MOTION: Councilmember Holden moved and Councilmember Rem seconded a motion amend the 2005 budget in the amount of$28,298.07. The motion carried unanimously(5-0). MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve reimbursement to Rochon Corporation in the amount of $28,298.07 for repair work completed to the City Hall in 2001. The motion carried unanimously(5-0). 7. UNFINISHED BUSINESS A. TCAAP Update Ms. Wolfe updated the Council on recent TCAAP developments. B. Storm Update Ms. Wolfe updated the Council on the September storm clean up. Mr. Siddiqui updated the '1 Council on the City's financial costs for the storm clean up. He noted the total cost for the clean up was approximately$171,000.00. Mayor Aplikowski requested a thank you note be sent to the City of New Brighton for their assistance. Ms. Wolfe stated staff would also send a thank you note to the City of Shoreview for their assistance also. CITY COUNCIL REPORTS Ms. Wolfe—None. Councilmember Holden —None. Councilmember Grant — Stated the Planning Commission would not be having a December meeting. Councilmember Rem — Read a prepared statement resigning from her position as Councilmember on the Arden Hills City Council due to a personal medical issue. She stated it was her intention to remain on the Council through the last meeting in December, 2005. Mayor Aplikowski stated she regretted, but understood Councilmember Rem's decision. She thanked her for her many years of service to the City. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 28,2005 7 MOTION: Councilmember Rem moved and Councilmember Holden seconded a motion to accept Councilmember Rem's resignation as Councilmember for the Arden Hills City Council effective after the last December, 2005 City Council work session meeting. The motion carried unanimously(5-0). Ms. Wolfe stated staff would prepare a Resolution to advertise for applicants. The Resolution would be presented to the Council at the Truth-in-Taxation meeting next week. Councilmember Larson also thanked Councilmember Rem for her service to the City. He recognized her service and noted she has been a very conscientious and diligent Councilmember. He indicated he would miss her contributions to the Council. Councilmember Larson — Stated the Chair of the PTRC had requested a future work session item to discuss the vision plan the PTRC had developed. Mayor Aplikowski—Requested there be a notice posted that there would be no Mayor's hours in December. Mayor Aplikowski adjourned the Regular City Council Meeting at 8:51 p.m. Beverly Aplikowski Michelle Wolfe Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, December 12, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. EN HILLS Approved: CITY OF ARDEN HILLS,MINNESOTA CITY COUNCIL WORK SESSION MONDAY,NOVEMBER 21, 2005, 5:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 Call To Order Mayor Aplikowski called the meeting to order at 5:00 PM. Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, Brenda Holden, and Lois Rem Absent: None Staff present: City Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui; Assistant to the City Administrator, Schawn Johnson; Operations and Maintenance Director, Tom Moore; Community Development Director,Karen Barton; and City Engineer, Greg Brown City Hall Arbitration Case City Attorney Jerry Filla announced that the work session will be closed to the public in order to discuss information pertaining to the City Hall arbitration case. Mr. Filla announced that the arbitration hearings for the end of November have been postponed and will be rescheduled for a later date. 2006 Budget and CIP Discussion City Administrator Michelle Wolfe provided the City Council with an overview of the 2006 budget process. City staff is proposing a 4% tax levy for 2006. City staff is currently reviewing the five year Capital Improvement Project list and the PCI ratings that were recently completed by Goodpointe Technologies. The proposed 2006 budget does include the proposed Ridgewood PMP project,replacement lift stations, or capital equipment purchases. Councilmember Grant stated that he does not feel comfortable discussing the proposed five year CIP considering that he just received the information this afternoon. City Administrator Wolfe said that staff apologizes for not attaching the proposed CIP in the work session packets. City staff will not be discussing the proposed five year CIP with the City Council at this meeting. City Administrator Wolfe then asked the City Council if they were comfortable with the proposed CIP projects for 2006. City Councilmembers agreed that they were comfortable with the 2006 CIP budget items. City Council Work Session Meeting , November 21, 2005 2 "1 City Administrator Wolfe said that a meeting will be scheduled in the near future for the City Council to review the proposed five year CIP. Finance Director Murtuza Siddiqui provided the City Council with a brief overview of the 2006 budget process. He mentioned that the projected expenditures for the 2006 preliminary budget is $8,180,661. This represents an overall reduction of 8.6% from the adopted 2005 budget. The general fund balance is proposed at $3,190,800. This is a reduction of 1.5% from the 2005 adopted budget. The proposed general fund includes a transfer of$73,755 to the Public Safety and Capital Fund budgets. Mr. Siddiqui noted that the market value for most homes in Arden Hills experienced an increase of approximately 15% per year. The following is a breakdown of the property taxes for the residents of Arden Hills: • City of Arden Hills-21% • School Districts-26% • Ramsey County-47% • Other Jurisdicaitons-6% Finance Director Siddiqui reported that the City experienced a reduction of$125,000 in revenue due to a decrease in the number of building permits that were granted in 2005. The reduction in building permits is due to a slow down in construction activity. In 2006, City staff is proposing a 4% levy increase for the City of Arden Hills. This equates to an increase of about $97,000 over the 2005 levy. The average property owner in Arden Hills will pay$45.83 per month for city services. Finance Director Murtuza Siddiqui provided the City Council with an overview of the following areas in the proposed 2006 budget: • A 4% Tax Levy was adopted by the City Council at the September 12`h regular city council meeting. A final levy must be certified and sent to Ramsey County in December 2005. • Overall,the proposed increases to the 2006 budget are inflationary in nature. • City staff is proposing 2.75% cost of living and employee step increases for 2006. • City staff has budgeted for a 10% increase in health care expenses for City staff. The proposed contribution toward health and dental insurance premiums is $586.00 a month for 2006. • $10,000 has been budgeted to hire a consultant or temporary staff for programming internal controls for automating financial reports and documentation. • The 2006 preliminary CIP budget numbers are as follows: 1. Ridgewood Neighborhood-$1,764,000; 2. Reconstruction of lift stations 1,11,12, and 13-$560,000; 3. Replacement of One Toro Groundsmaster-$30,000; 4. Tony Schmidt Park Underpass-$32,000; City Council Work Session Meeting • November 21, 2005 3 �. 5. City Monument Signs-$30,000. • City staff has budgeted $22,600 for technology upgrades in 2006. The following technology items are proposed for next year's budget: 1. Two replacement computers for the Cable Room; 2. Replacement laptop computer for the City Administrator; 3. Purchase a traffic speed board; 4. Security upgrades to City Hall; 5. Installation of Webfische. • City staff is anticipating a 40%increase in utility costs for 2006. In 2005, the City budgeted $36,800 for document imaging. Given the current staffing situation, document imaging was not implemented by City staff in 2005. City staff is proposing that this item be carried over to the 2006 budget. The preliminary 2006 budget does not include this proposed expenditure and that a budget amendment will be necessary in 2006. Lake Johanna Fire Department has budgeted $27,123 for fire capital equipment upgrades. At this time, $13,500 has been budgeted for seal coating the parking lot at the Arden Hills station and purchasing new squad room furniture. In addition, $13,623 has been budgeted by Lake Johanna Fire Department for the City's share of equipment purchases in 2006. Councilmember Holden asked if the costs for cleaning-up after the September storm were general fund dollars. Finance Director Siddiqui stated that the City used general fund dollars to pay for the storm clean-up. Councilmember Grant asked why City staff is proposing to purchase of security cameras for City hall for the security of City employees as well as the visitors or users of the City Hall facilities. Finance Director Siddiqui stated that he would like to have cameras monitoring the parking lots, main entry ways, and office areas at City Hall. Councilmember Rem said that with evening and recreation programs occurring at City Hall it does make sense to have security cameras monitoring the activities at City staff when staff is not present. Councilmember Grant asked why a new digital camera is being proposed in the 2006 budget. Finance Director Murtuza Siddiqui said that our existing camera is four years old and City staff would like to have funds set aside in case something happens to the camera in the near future. City staff utilizes the digital camera on a daily basis. City Administrator Michelle Wolfe stated that City staff would like to carry over the document imaging item from the 2005 budget to the 2006 budget. City Council Work Session Meeting November 21, 2005 4 Councilmember Larson said that he would prefer that City staff does not use carryover method from one budget year to the next. Each item should stand on its own merit each year. Mayor Aplikowski stated that the annual budget is a road map. It makes sure that the City has a tracking mechanism in place for monitoring purchases. Councilmember Holden said that she is satisfied with carrying over budget items. Councilmember Larson said that he is not concerned about carrying over the document imaging budget item. He is more concerned about listing each budget item in order to make sure that future City Councils know what items were budgeted for. This could assist future City Council's with their decision making. Councilmember Grant asked if the City could coordinate the City's seal coating efforts with the fire department in order to combine the two projects and potentially receive a cost savings. City Administrator Michelle Wolfe said that she will contact the Lake Johanna Fire Department to explore this idea further. It was agreed that the City will take the responsibility to seal coat the parking lot when the City takes on routine seal coating projects. Councilmember Larson stated that a fire truck is scheduled to be replaced in 2008. The estimated replacement cost for the fire truck is $460,000. Mayor Aplikowski said that the City will have to explore different funding options in the near future for these type of purchases. Councilmember Holden asked if the future fire station is being proposed for the same location. Councilmember Larson said that the location is still under discussion. A number of the current fire fighters live in that neighborhood. Councilmember Larson stated that the City needs to discuss how to plan on paying for a new fire station and equipment purchases in the future. Mayor Aplikowski asked what the park capital expenditures were? City Administrator Wolfe said that the park capital expenditures were for the gateway signs and the Tony Schmidt Park underpass. Councilmember Holden said that it is important for the City to identify how much money it spends annually on equipment and maintenance of City parks. Finance Director Siddiqui said that he will research this information. City Council Work Session Meeting November 21, 2005 5 `-- Councilmember Holden asked when does the City typically maintain basketball and tennis courts. City Administrator Wolfe said that the City typically maintains basketball and tennis courts during the odd years. With the projected revenue for the City decreasing, City staff was asked to reduce spending and not complete projects such as maintenance to the basketball and tennis courts. Councilmember Holden asked how many tennis and basketball courts does the City have. Operations and Maintenance Director Tom Moore reported that the City has four parks with tennis and basketball courts. Councilmember Holden asked why it is so expensive to maintain tennis and basketball courts. Operations and Maintenance Director Tom Moore said that the special paint and athletic surface used on the basketball and tennis courts makes the repairs more expensive. Councilmember Larson suggested that the PTRC be asked to discuss the repair costs associated with the basketball and tennis courts. Councilmember Holden asked City staff if the trails are being maintained on a regular basis. Operations and Maintenance Director Tom Moore said that the trails are crack sealed every other year. The City pays for this expense through the general fund. City Administrator Michelle Wolfe noted that the City does not have a dedicated revenue source for the Parks Department. Mayor Aplikowski suggested that the City utilize 2006 as an opportunity to inventory the City's parks and identify any necessary repairs or improvements. Councilmember Rem suggested that the City Council and PTRC participate in a tour of the City's different parks. This would allow the City Council and PTRC to identify and discuss the different problems or concerns with our park system. It would probably be more beneficial than having a joint meeting. City Administrator Wolfe reported that the Freeway Park warming house is in poor shape. The City's Building Official and the Minnesota Health Department have been asked to review the shape of the building. The City's Building Official and Building Inspector believe that the warming house should not be used in the future. Operations and Maintenance Director Tom Moore reported that a temporary trailer could be used at the Freeway Park location for a warming house this year. It is approximately $1300.00 for renting a trailer during the winter skating season. City Council Work Session Meeting } November 21, 2005 6 City Administrator Wolfe said that the City is currently reviewing the cost for a new park shelter at Freeway Park. Councilmember Grant reported that the City of St. Michael recently constructed new warming houses. The City of St. Michael used their Public Works Department to design and construct the new buildings. City Administrator Wolfe also noted that the warming house at Hazelnut Park is in need of repair. Councilmember Grant raised concerns regarding the $55,000 budgeted for a new generator in the City's proposed CIP. City Administrator Wolfe reported that the generator was inserted into the CIP as a holding spot for a future purchase. Ramsey County is currently creating a county-wide inventory list of the portable generators. Councilmember Grant asked why City staff is requesting a permanent generator at lift station#8. Operations and Maintenance Director Moore stated that lift station #8 is very critical to the City. If the pumps are not working properly at lift station #8, sewage will begin to back-up into basements after one-hour. The City is also required to send two O&M employees to lift station #8 for each call-out if the electricity is not working. Councilmember Holden asked if City staff considered purchasing a portable generator for $21,000. It would save the City money and allow city staff to move the generator from one lift station to the next. Operations and Maintenance Director Moore said that the portable generator is an option that the City Council could consider. Councilmember Larson noted that the City Council has discussed the importance of having a back-up generator at previous meetings. Mayor Aplikowski said that it is important to have a dedicated generator at lift station #8 to protect both public and private properties. City Administrator Wolfe said that the five year CIP is a work in progress. The numbers are not solid at this time due to some relatively new information that City staff has just received. Councilmember Grant stated that the I-35W Corridor Coalition is now under a new charter and joints power agreement. The coalition has added a number of different cities and business groups to this group. City Council Work Session Meeting November 21, 2005 7 �. Councilmeber Larson asked if Councilmember Grant is requesting that this item be removed from the 2006 budget. City Council will continue to discuss the 2006 membership of the I-35W Corridor Coalition at a future meeting. City Administrator Michelle Wolfe reported that the EDC is requesting $10,000 be budgeted for research and creating a communications plan for future economic development. Members of the City Council were comfortable with budgeting $10,000 to the EDC for researching a communication and marketing plan for the City. Council Reports Councilmember Grant No Reports Councilmember Holden No Reports Councilmember Rem No Reports Councilmember Larson No Reports Mayor Aplikowski No Reports The meeting adjourned at 7:35 PM Respectfully submitted by Schawn P. Johnson Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR ,� ItEN HILLS City of Arden Hills Request for Council Action Prepared by: Murtuza Siddiqui mS Agenda Item Dept.: Finance Claims&Payroll Council Mtg. Date: December 12,2005 Budgeted Amount: Across City Budget-All Funds Final Action Needed By: December 12,2005 Actual Amount: See Financial Implications Funding Source: Across City Budget_-All Funds Council Action Request: Review and Approve Consent Agenda Item 3.A.-Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A.-Claims and Payroll Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable ......... - _ Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter. ❑ Resolution (No. ) ❑Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑Other: Payroll and Claims Reports Financial Implications: Payroll#24 Total Cost $61,467.50 Accounts Payable Claims Since 11/28/05 Council Meeting: 1. Paid Claims-Batch 011-11-2005: $ 29,818.44 2. Paid Claims-Batch 012-11-2005: $ 3,161.20 3. Paid Claims-Batch 013-11-2005: $ 4,732.12 4. Paid Claims-Batch 001-12-2005: $ 35,100.01 5. Paid Claims-Batch 002-12-2005: $ 23,638.97 6. Unpaid Claims-Batch 003-12-2005: $ 9,402.38 Claims Total $ 105,853.12 Administrator/Staff Comments: Page 1 of 1 az Tt C6 cd DA rn .� O 0.< u u ILLU 0 00 , V A. 41 41 2 2-- 2 m 2 o w 7R o2 iz 'm iz & A A .......... 0 z � o a a O M G1 N ^ M 00 O O O O O 00 p 0 00 7 ON ^ Wn v� O O O 'n Vl oov% O O ^ V N 0 000 ° M ° ON1 !-0 00 In N d Cl1 O N M f� O O O O O O O p r r N Vr O vl G1 00 O r vi r vi .kr)-. 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Date: 12/12105 Final Action Needed By: 12/12/05 Budgeted Amount: $00 Actual Amount: $0 Funding Source: N/A Council Action Request: Approve Resolution No. 05-67 adopting and confirming annual special assessments for delinquent utilities. Staff Recommendation: (see above) Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable ......... --......- . ...-...... - .. -...._...._ - _._.. .... . .......... Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. 05-67) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑ Other: Financial Implications: Special Assessments are certified to the County and collected with the 2006 property taxes. Administrator/Staff Comments: Page 1 of 1 1 EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-67 RESOLUTION ADOPTING AND CONFIRMING ANNUAL SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS, the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statutes; and WHEREAS,notices have been duly mailed as required by law; and WHEREAS, said proposed assessments have at all times since their filing been open for public inspections, and an opportunity has been given to all interested parties to present objections, if any, to the proposed assessments; and WHEREAS,there were no oral or written objections received. 1. The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2. The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administer be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2005, payable in 2006. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12" DAY OF DECEMBER, 2005. ATTEST: BEVERLY APLIKOWSKI, MAYOR MICHELLE A.WOLFE, CITY ADMINISTRATOR \\Metro-inet.us\ArdenHills\Admin\Council\Resolutions\2005\05-66,A Resolution Adopting and Confirming the Annual Special Assessments for Delinquent Utilities.doc CITY OF ARDEN HILLS UTILITY ACCOUNTS ANNUAL DELINQUENT SPECIAL ASSESSMENTS RESOLUTION NO.05-67 (CERTIFIED IN 2005 FOR TAXES PAYABLE IN 2006) ADOPTED BY CITY COUNCIL ON DECEMBER 12,2005 Acct. Prev.Certif. Utility 8%Cert. Total Count Pin Number No. 2004F200-31 Name Service Address Arrears Penalty Certified 05-02 22-30-23-34-0051 147 X X William&Pam Ross 4123 Norma Circle $542.71 43.42 586.13 05-03 22-30-23-34-0011 171 Mike&Molley Redden 1365 Eide Circle $513.23 41.06 554.29 05-05 22-30-23-24-0193 237 X David Johnson Renter 4382 Arden View Court $345.64 27.65 373.29 05-08 22-30-23-24-0327 376 Deborah Kop 4369 Arden View Court $228.351 18.27 246.62 05-09 22-30-23-21-0030 408 X X Shirley Wuetherich 1375 Arden View Drive $738.931 59.11 798.04 05-10 22-30-23-34-0015 479 Troy Aimee Kin Hughes 1364 Eide Circle $330.50 26.44 356.94 05-13 22-30-23-11-0071 660 Clayton&Anita Larson 1173 Karth Lake Drive $443.53 35.48 479.01 05-15 22-30-23-42-0030 851 Yong Lee 1330 Wynridge Drive $316.34 25.31 341.65 05-16 22-30-23-12-0007 990 Kevin&Jackie Quigley 1337 Karth Lake Circle $302.98 24.24 327.22 05-18 27-30-23-34-0041 1052 lJohn Vo'tech 1423 West County Road E $554.79 4438 599.17 05-19 28-30-23-13-0061 1053 John&Kathleen Hollar 1722 Venus Ave. $440.92 35.27 476.19 05-21 28-30-23-13-0051 1065 Angela,Nancy&Robert Hame 1812 Venus Ave. $203.781 16.30 220.08 05-25 28-30-23-14-0018 1122 Henry Bruns 3926 Glenview Ave. $131.37 10.51 141.88 05-26 27-30-23-34-0044 1139 Mark Holt 3632 Pascal Ave. N $431.57 34.53 466.10 05-28 28-30-23-44-0040 1202 Scott&Heather Selleck 1605 Oak Ave. $227.77 1822 245.99 05-29 28-30-23-33-0013 1255 Joseph Mauricio 2027 Thom Drive $594.42 47.55 641.97 05-31 16-30-23-34-0008 1285 Wayne Erickson 4627 Old Highway 10 $260.89 20.87 281.76 05-32 21-30-23-43-0004 1307 Giri a Devi 4108 Valentine Crest Road $200.00 16.00 216.00 05-33 28-30-23-41-0027 1346 X Robert Sundquist 1580 Chatham Ave. $225.38 18.03 243.41 05-35 28-30-2343-0006 1439 X X Dave&Sue Bamier 3719 Chatham Ave. $1,354.16 108.33 1462.49 05-37 28-30-23-43-0018 1502 X X Quarig Le 1781 Janet Court $817.39 65.39 882.78 05-41 33-30-23-11-0036 1551 X X Dave Moberg 1611 Lake Johanna Blvd. $1,141.76 91.34 1233.10 05-42 21-30-23-41-0051 1584 X X Mary Fresonke 1681 Brueberry Lane $391.34 3131 422.65 05-44 34-30-23-33-0018 1639 Tim Ronchak 1516 Edgewater Ave. $211.72 16.94 228.66 05-47 34-30-2342-0012 1713 Dave Wilke. 12251. erson Road $187.48 15.00 202.48 05-53 33-30-23-34-0019 1880 Les Osterberg 3211 Lake Johanna Blvd. $117.83 9.43 127.26 05-54 33-30-23-34-0020 1884 X X Michael Johnson 3223 Lake Johanna Blvd. $356.12 28.49 384.61 05-56 34-30-23-21-0016 1920 X X Sharon Davies 1437 Arden Place $320.85 25.67 346.52 05-61 33-30-23-24-0098 2011 X John Sticknev 1901 Stowe Ave. $448.92 35.91 484.83 05-62 33-30-23-33-0083 2016 X X Catherine Callahan 2009 West County Road D $294.38 23.55 317.93 05-65 34-30-23-42-0053 2098 X X David Neuberger 3330 Dunlap Street N $29438 23.55 317.93 05-66 33-30-23-24-0094 2105 X X Gregory Weeks 1873 Stowe Ave. $306.81 24.54 33135 05-68 34-30-2342-0030 2187 X X Drs.Darryl&Sharon Dykes 12701. erson Road $296.95 23.76 320.71 05-69 34-30-23-44-0007 2194 Todd&Jennifer Spalding 3205 North Lexington Ave. $527.27 42.18 569.45 05-70 33-30-23-31-0013 2305 X X Rebecca Rae 1926 Stowe Ave. $544.33 43.55 587.88 05-72 34-30-23-23-0017 2369 Geraldine Hagen 1532 Arden Place $211.10 16.89 227.99 05-73 34-30-23-14-0055 2403 X Robert Quance 1164 Benton Way $727.95 58.24 786.19 OS-75 34-30-23-14-0029 2438 X X Gary Alfred 1139 Hunters Court $314.671 25.17 339.84 05-77 34-30-23-14-0009 2459 Patrick Matueski 1115 Benton Way $295.34 23.63 318.97 05-78 33-30-23-33-0040 2470 X William&Susan Jensen 1984 Edgewater Ave. $17633 14.11 190.44 05-79 33-30-23-32-0003 2476 X X Judie Prayfrock 1950 Stowe Ave. $294.38 23.55 317.93 05-80 33-30-23-33-0034 2487 X X Robert Morrissette 2028 Edgewater Ave. $331.59 26.53 358.12 05-84 33-30-23-24-0001 2512 X X Paul Trites 1850 Indian Place $647.82 51.83 699.65 05-85 33-30-23-32-0033 2559 X X John Knutson 3332 Katie Lane $579.071 46.33 625.40 05-86 33-30-23-32-0055 2619 Timothy&Juliann Mellem 3286 Katie Court $289.75 23.18 312.93 05-88 33-30-23-34-0010 2671 Jamie Sa Ie Renter 3170 New Bri hton Road $217.08 17.37 234.45 05-89 33-30-23-24-0015 2711 Hang Chau 11911 Grant Road $349.64 27.97 377.61 05-90 1 22-30-23-22-0009 09-01200 X X Geor a J.Reilin 661 Heine]Drive $1,221.22 97.70 1318.92 Total- $20,300.73 $1,624.06 $21,924.79 237 Carl Johnson(Owner)12740 Mayberry Trail N.,Scandia,MN 55073 mail address 4382 Arden View Court $345.64 2671 Chad Peterson(Owner)3170 New Brighton Road,Arden Hills,MN 55112 mail address 3170 New Brighton Rd.,$217.08 \\Metro-inet.us\ArdenHills\FinanceWccount Clerk\Misc\Utility Billing\CERTIFICATION -ARDEN HILLI City of Arden Hills Request for Council Action Prepared by: Murtuza Siddiqui .,, Agenda Item Dept.: Finance Annual Special Assessments for Delinquent Utilities Council Mtg. Date: 12112105 Budgeted Amount: $00 Final Action Needed By: 12112/05 Actual Amount: $0 Funding Source: N/A Council Action Request: Approve Resolution No. 05-66 revising the 2006 Utility Rates per approved 2004 Utility Rate Study. Staff Recommendation: (see above) Advisory Commission Action: Commission Date Action - ---- ---------- --— ------ Planning Not Applicable PTRC Not Applicable - - ........ --_..... ...... . Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. 05-66) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑ Other: Financial Implications: Adjust the 2006 Utility Rates in order to meet the projected future expenditures in the Utility Funds. Administrator/Staff Comments: Page 1 of 1 -AVEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-66 RESOLUTION REVISING WATER, SANITARY SEWER,AND SURFACE WATER UTILITY RATES EFFECTIVE JANUARY 1,2006 WHEREAS, the City Council established a policy to review its water, sewer, and surface water rates on as needed basis; and WHEREAS, City had hired a consultant to conduct a Utility Rate Study and had revised the City's utility rate structure based on their recommendation; and WHEREAS, this study has determined that the rate increase is necessary to enable the utility to remain self-supporting while having adequate funds to maintain and upgrade the City's infrastructure that supports the water, sewer, and surface water utilities. NOW THEREFORE,BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that effective first quarter of 2006, water, sewer, and surface water utility rates be revised as follows: Service Description Current 2006 Water-Residential per Quarter: Senior-Winter(no base/minimum)per 1,000 gal. $ 2.47 $ 2.60 Senior-Summer(no base/minimum)per 1,000 gal. $ 2.53 $ 2.66 Non-Senior base charge $ 25.24 $ 26.50 Non-Senior-Winter(per 1,000 gal. over base of 10K gal.) $ 2.47 $ 2.60 Non-Senior-Summer(per 1,000 gal. over base of 10K gal.) $ 2.53 $ 2.66 Water-Commercial per Quarter: Base Charge per Quarter meter size 3/4"or smaller $ 25.24 $ 26.50 Base Charge per Quarter meter size 1" $ 50.54 $ 53.07 Winter(per 1,000 gal. over 10K gal.) $ 2.47 $ 2.60 Summer(per 1,000 gal. over 10K gal.) $ 2.53 $ 2.66 Sanitary Sewer per Quarter: Residential Senior(base) $ 39.04 $ 40.99 Residential Non-Senior(base) $ 58.59 $ 61.52 Residential Usage over 15K gal.for every 1 K gal. $ 2.80 $ 2.94 Commercial Usage for every 1 K gal. $ 3.02 $ 3.18 t Service Description Current 2006 Surface Water per Quarter: Residential(senior& non-senior)per lot $ 8.16 $ 8.40 Residential-townhomes per unit $ 10.58 $ 10.90 Apartment $ 66.60 $ 68.60 Industrial (commercial per acre) $104.00 $107.12 Undeveloped land (per acre) $ 12.24 $ 12.61 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12" DAY OF DECEMBER,2005. ATTEST: Beverly Aplikowski, Mayor Michelle A.Wolfe, City Administrator -AItNHILLS ` City ot'Arden Hills Request for Council Action Prepared by: SJ A enda Item Dept.: Admin g Council Mtg. Date: 12/12/2005 2006 Fee Schedule Final Action Needed By: Budgeted Amount: 0 Actual Amount: 0 12112/2005 Funding Source: 0 Council Action Request: Approve the 2006 City of Arden Hills Fee Schedule Staff Recommendation: City staff recommends approval of the proposed 2006 fee schedule. Overall, the proposed fee rates for 2006 are flat in comparison to 2005. A few changes to have been made to the electrical permit fee schedule for 2006. Advisory Commission Action: Commission Date Action ... Planning Not Applicable -- .... PTRC Not Ap I�icable Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. ) ❑ Ordinance (No 367) ❑ Engineering Recommendation: ❑Attorney Recommendation: ® Other: Appendix"A"City of Arden Hills 2006 Fee Schedule Financial Implications: Overall, the proposed fees for 2006 are relatively flat in comparison to 2005. A few changes have been made to the electrical permit fee schedule for 2006 Administrator/Staff Comments: City staff recommends approval of the proposed 2006 fee schedule. The fee schedule was last reviewed and adjusted in 2005. The fees charged are to cover staff time spent in reviewing, processing, and performing record checks on applications that are received. IXMetro-inet.usWrdenHills\Admin\Assistant City Administrator\Requests for Council Action\2005\2006 Fee Schedule 12-12-05.doc Page 1 of 1 EN HILLS MEMORANDUM DATE: December 12, 2005 Agenda Item 3.D. TO: Honorable Mayor and City Council Members Michelle A. Wolfe, City Administrator FROM: Schawn P. Johnson, Assistant to the City Administrator SUBJECT: Approval of 2006 Fee Schedule Background: The City Council annually establishes a fee schedule for administrative, building construction, liquor licensing, copying of maps and ordinances, park and recreation facility usage, planning and zoning, utilities, business licenses, false alarms and other miscellaneous permits and penalties that are provided by the City. Recently City staff members were asked to review the proposed fee schedule for 2006. After completing this review, City staff is recommending that a minimal to no increase occur in the fee schedule for 2006. The only areas that are scheduled to experience a slight increase in 2006 are electrical permits and animal control costs. According to Minnesota State Statutes (MS 462.35 Subd 4 and MS 462.352 Subd. 15), the City has the authority to impose fees to defray costs incurred in order to review applications and permits. Also, the City is required by State law to adopt a fee schedule if it collects more than$5,000 annually in revenue. The license fees were last reviewed and adjusted in 2005. The fees charged are to cover staff time spent reviewing, processing, and performing record checks for the license or permit applicants. REQUESTED ACTION Approve Appendix "A" of the Municipal Code containing the Fee Schedule for the 2006 Calendar Year. \\Metro-inet.us\ArdenHills\Admin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule-CC Memo.doc EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 367 A Special Ordinance Relating to Fees Payable within the City of Arden Hills for 2006 The City Council of Arden Hills hereby ordains that Appendix "A" containing the Fee Schedule for Calendar year 2006 is hereby adopted, and made part of the Municipal Code. Effective Date: This ordinance shall become effective the day following its publication. Adoption Date: Passed by the City Council of the City of Arden Hills on Thel2th day of December, 2005. Beverly Aplikowski,Mayor ATTEST: Michelle A. Wolfe, Administrator Publication Date: Published on the 14th day of December, 2005. \\Metro-inet.us\ArdenHills\Admin\Council\Ordinances\Ordinance 367 Special Fee Schedule for 2006.doc EN HILLS '1 APPENDIX "A" CITY OF ARDEN HILLS 2006 FEE SCHEDULE EFFECTIVE JANUARY 1, 2006 1. ADMINISTRATIVE Dogs and Cats (2 YEARS)— Animal Licenses are pro-rated for second year @ $12.00) Chapter 420.06 Dog License (2 YEARS) $25.00 Cat License (2 YEARS) $25.00 Duplicate or Lost Tag $6.00 Boarding: Dogs (Daily) $15.00 Cats (Daily) $15.00 Administrative Animal Handling (Per Animal) $2.00 Disposal: Do $23.00 Cat $21.00 Impoundment: First Offense $21.00 Second Offense $42.00 Third Offense $62.00 Residential Dog Kennel License (Annual) $16.00 Meeting Documents (Annual) Minutes Re ular City Council Meeting $66.00 Regular Planning Commission $53.00 Meeting Agendas Regular City Council Meeting $13.00 Regular Planning Commission $6.50 Meeting Agenda Packets Regular City Council Meeting VARIES Regular Planning Commission VARIES Meeting (Cost based on per sheet/staff labor/postage as applicable) \\Metro-inet.us\ardenhillsWdmin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule.doc Page 1 Miscellaneous Administrative Fees Counter and/or Per Side (any size) $0.25 Special Document Photocopy Requests Assessment Search Per half hour $22.00 II. BUILDING CONSTRUCTION Building Permits Fees are based upon Table IA Chapter 9 of the 1997 U.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Building Permit Fee Re-Ins ection $35.00 STATE SURCHARGE* 0005 x construction value *Surcharge computation is based on the project value. Surcharge equals 0.0005 of each project value, or$.50, whichever is greater. Manufactured $52.00 Home Location Permit Demolition, Includes: Wrecking, $52.00 Relocation and relocating and moving Moving buildings Swimming Pool $52.00 STATE SURCHARGE $0.50 Plumbing Minimum Fee $36.00 Chapter 9 • Residential Based on value of 1.25 % of total bid improvements. • Commercial, 1.25% of total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE* .0005 x ro*ect value *Surcharge computation is based on the project value. Surcharge equals 0.0005 of each project value, or$.50, whichever is geater. \\Metro-inet.us\ardenhills\Admin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule.doc Page 2 Electrical Permit Minimum Fee $27.00 Chapter 9 Maximum Fee $150.00 for Single Family Dwelling • Please See Exhibit "A" for additional electrical permit fees STATE SURCHARGE $0.50 Heating or Minimum Fee $36.00 Mechanical Permit Chapter 9 • Residential 2% of total bid • Commercial, 1.25% of Total Bid Industrial, plus $50.00 Institutional STATE SURCHARGE* .0005 x project value *Surcharge computation is based on the project value. Surcharge equals .0005 of each project value, or $.50, whichever is greater. Fire Protection Fees are based upon Table I Permit-Chapter 9 of the 1997 U.B.C. and are determined by the City's Building Official. Plan Review Fee 65% of Fire Permit Fee Re-Inspection $35.00 STATE SURCHARGE* .0005 x permit fee *Surcharge computation is based on the permit fee. Surcharge equals .0005 of each permit fee, or $.50, whichever is greater. \\Metro-inet.us\ardenhills\Admin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule.doc Page 3 III. LIQUOR/ALCOHOLIC BEVERAGES (Fees Paid Annually) �-- Liquor(Annual—No pro-rating) Chapter 5 and Section 310 On-Sale 1,999 square feet(SF) or less $3,400.00 2,000—2,999 SF 4,500.00 3,000—3,999 SF 5,700.00 4,000 SF or more 6,800.00 Sunday On-Sale 205.00 Off Sale 205.00 Club Fee 310.00 Investigation Fee 155.00 Malt Beverages On-Sale 125.00 Off-Sale 42.00 Wine On-Sale *2,100 (*or half of On-Sale License Fee—whichever is less) Strong Beer *No Charge (*as part of On-Sale Wine License) IV. MAPS AND ORDINANCES Ordinances Zoning 42.00 Benchmark Maps 50.00 (Each) Code of Ordinance 107.00 Comprehensive Plan 62.00 Maps 8.5 x 11 2.00 11 x 17 4.00 Streets 2.00 Copies of As-Builts (11X17) varies - copies and staff time V. PARKS AND RECREATION FEE SCHEDULE \\Metro-inet.us\ardenhills\Admin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule.doc Page 4 Ball Field Rental Per Day $36.00 Warming House Per Hour *$25.00 Rental/lee Rink Rental** Picnic Shelters Includes two (2)picnic tables *$35.00 per day-Resident and one (1)trash container *$50.00 per day for Non- Resident *Plus a Refundable $100.00 Damage Deposit Additional Picnic Tables Each $12.00 Additional Trash Containers Each $6.00 Community Annual $30.00 Garden Plots **Only allowed during non-public use hours. VI. PLANNING AND ZONING Initial Application Fee is subject to additional escrow fees as listed: Escrow Fees Initial Application Fees Preliminary Plat $25.00/lot + consulting fees $400.00 and administrative escrow Final Plat Included in Preliminary Plat/ N/A consulting fees/administrative escrow Lot Split/Minor Consulting fees/administrative $300.00 Subdivision escrow Rezoning/Comprehen Consulting fees/administrative $300.00 sive Plan Amendment escrow Variance Consulting fees/administrative $250.00 escrow Special Use Permit Consulting fees/administrative $300.00 (SUP)/Amended SUP escrow Planned Unit Consulting fees and $600.00 Development (PUD) administrative escrow Vacation of Easement Consulting fees and $250.00 administrative escrow Site Plan Review Consulting fees $400.00 Apportionment of Consulting fees $30.00 Assessments Zoning Ordinance Consulting fees and $300.00 Amendment administrative escrow Zoning Letter $50.00+ $50.00 per hour after 1 hour of staff research time Fence Construction Base Fee $15.00 --� Plus Per 100 Lineal Feet $6.00 \\Metro-inet.us\ardenhills\Admin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule.doc Page 5 Blacktop or Concrete Base Fee $18.00 Sidewalks, Parking Lots, Driveways �- Plus per 1000 square feet $6.00 VII. UTILITY HOOK-UP CHARGES Water Permit Water Service Installation $35.00 Chapter 10 Interior Plumbing(New $5.00 Home) Interior Plumbing (Existing $10.00 Home) Temporary Water Shut $30.00 Off/Turn On Permanent Water Disconnect $200.00 Fee Curb Box and Service Lead: $150.00 ■ 1" Service connection on unsurfaced street Restoration of typical road $60.00 mix street Restoration of higher-type Set by Engineer street Larger than 1" Service Set by Engineer Connection Plan Check Fee Set by Inspector Re-Inspection 535.00 STATE SURCHARGE $0.50 Water Meter/Spacer Charges Customer Fee includes removal of meter, *$125.00 Requested Water bench test at maintenance Meter Accuracy facility, and returning meter to Test residence. *Fee will not be applied if the meter is found to be inaccurate to a degree exceeding three percent (3%) from the result of the bench test. Water Meter/Spacer Char es \\Metro-inet.us\ardenhilIs\Admin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule.doc Page 6 ■ Radio Read Water Meter/Spacer Charges , Meter Size* Total Deposit/Installed 3/4" x 7-1/2" Meter $370.00 3/4" x 9" Meter $395.00 1" Meter $420.00 1-1/2" Meter $680.00 2" Meter $840.00 *If larger than 2", call the Director of Operations and Maintenance for Price Quote. Sewer Permit New Connections $35.00 Chapter 10 Alterations/Repairs $35.00 (Minimum Fee) Plan Check Fee Set by Inspector Inspections Set by Inspector Re-Inspection $35.00 Per Hour S.A.C. VARIES-Set by Met Council STATE SURCHARGE $0.50 Storm Utility Prohibited Sump Pump $100.00 Chapter 10 Connection Surcharge per month '1 VIII. MISCELLANEOUS/RETAIL ACTIVITIES-(Located in Chapter 3) Boutique/Garage Application/notification of no fee Sale City Hall required Casual Roadside Application/notification of no fee Stands City Hall required Tent Permit $50.00 Sidewalk Sales $50.00 Amusement Includes: Arcade, dance hall, $100.00 Facilities movie theater,pool/billiard tables, bowling alleys, indoor tennis, skating facility, outdoor tennis, driving ranges, etc. Bulk Fuel Storage Wholesale—Liability $200.00 Insurance Required Recycle Bin (one bin $5.85 each per residence provided free \\Metro-inet.us\ardenhills\Admin\Deputy CIerk\FEE SCHEDULE\2006\2006 Fee ScheduIe.doc Page 7 Charitable Premise Permit and $150.00 Gambling Premises Investigation Fee Permit Grocery Per 1,000 Square Feet(SF) or $20.00 fraction thereof Hotel/Motel Per Room $6.00 Courtesy Bench Non-Advertising per bench $25.00 With Advertising per bench $75.00 Mechanical and/or Includes: Amusement devices, $15.00 per location,plus Electronic musical devices, amusement $15.00 per machine Recreation Device rides, bowling alleys, etc. Retail Sales Includes: Antique shops, $50.00 beauty/barber shops,boat dealers, Christmas tree sales, dry cleaning, laundry, bakery, candy, meats, wholesale foods, caterers, motor vehicle sales, optometrist, mortuary, video sales/rentals, over-the-counter tobacco sales, vending machines (excluding tobacco), and the selling of retail goods or services not listed Solicitors/Peddlers/ Please reference Section 340- $155.00 Ramsey County Transient Permit of the City Code "Peddlers, Background Check- Solicitors, and Transient $100.00 Per Month Permit Merchants" for more Fee-(For Profit information. Organizations) Restaurants—Cafes, Per 1,000 Square Feet (SF) or $20.00 Coffee Houses, etc. fraction thereof Restaurants— $300.00 Drive-thru Service Stations Liability Insurance Required $100.00 Tobacco Sales Investigation Required $200.00 License \\Metro-inet.us\ardenhills\Admin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule.doc Page 8 IX. SIGNS Initial Fee/Per Sign $50.00 Permanent Signs Annual Renewal 100 Square Feet* (SF) or less $20.00 Fee/Per Sign *Maximum allowable size Temporary Signs $50.00 Impoundment First Offense N/C—Warning Second Offense $50.00 Third Offense $100.00 X. MISCELLANEOUS FEES/PERMITS (Located in Chapter 31 Annual Rubbish $150.00 Hauler-Chapter 3 Contractor License $30.00 Staff Research: $25.00 per half-hour Professional Staff Research: $20.00 per half-hour Administrative Penalties for Late Failure to pay any penalty 10%of the license fee invoiced Payment imposed shall be grounds for or $30, whichever amount is the suspension or termination of greater. any license issued by the city. Tobacco First Offense $100.00 and Warning Illegal Sales- Chapter 3 Second Offense Suspension of License for Remainder of Calendar Year Third Offense Revocation of License for One Year XI. FALSE ALARM FEES False Alarm First Three Alarms N/C—Letter Four through Fifteen Alarms $50.00 per Alarm Over Fifteen Alarms $150.00 per Alarm \\Metro-inet.us\ardenhillsWdmin\Deputy Clerk\FEE SCHEDULE\2006\2006 Fee Schedule.doc Page 9 EXHIBIT"A" 2005 FEE SCHEDULE FOR ELECTRICAL PERMITS (Proposed 2006 fee increases in parentheses) �. Minimum fee for each separate inspection of an installation,replacement, alteration or repair is limited to one inspection only: $22.00 (27.00) B. Services,changes of service,temporary services,additions,alterations or repairs on either primary or secondary services shall be computed separately: 0 to 100 ampere capacity (0 to 300 amp) $25.00 (50.00) 101 to and including 200 ampere capacity $30.00 (50.00) 400 amp $58.00 For each additional 100 ampere capacity or fraction thereof $14.00 C. Circuits,installation of additions, alterations, or repairs of each circuit or sub-feeder shall be computed separately, including circuits fed from sub-feeders and including the equipment served, except as provided for in(D)through(K): 0 to and including 30 ampere capacity $ 7.00 31 to and including 100 ampere capacity $10.00 For each additional 100 ampere capacity or fraction thereof $ 5.00 D. Maximum fee for single-family dwelling shall not exceed$110.00 (150.00)if not over 200-ampere capacity. This includes service, feeders,circuits, fixtures and equipment. The maximum fee provides for not more than two rough-in inspections and the final inspection per dwelling. Additional inspections are at the re-inspection rate. E. Maximum fee on an apartment building shall not exceed$50.00 (60.00)per dwelling unit. A two-unit dwelling(duplex)maximum fee per unit as per single-family dwelling. F. The maximum number of 0 to 30 ampere circuits to be paid on any one athletic field lighting standard is ten. G. In addition to the above fees: 1) A charge of$3.00 will be made for each street lighting standard. 2) A charge of$4.00 will be made for each traffic signal standard. Circuits originating within the standard will not be used when computing fees. H. In addition to the above fees, all transformers and generators for light,heat and power shall be computed separately at$8.00 plus$.40 per KVA up to and including 100 KVA. 101 KVA and over at $30 per KVA. The maximum fee for any transformer or generator in this category is$80.00. I. In addition to the above fees, all transformers for signs and outline lighting shall be computed at$7.00 for the first 500 VA or fraction thereof per unit,plus$.70 for each additional 100 VA or fraction thereof. J. In addition to the above fees, unless included in the maximum fee filed by the initial installer,remote control, signal circuits and circuits of less than 50 volts shall be computed at$5.00(10.00)per each ten openings or devices of each system plus$3.00(5.00)for each additional ten or fraction thereof. �K. In addition to the above fees, the inspection fee for each separate inspection of a swimming pool shall be computed at$25.00 (27.00)plus circuits.Reinforcing steel for swimming pools requires a rough-in inspection. L. for the review of plans and specifications of proposed installations,there shall be a minimum fee of $150.00 up to and including$30,000 of electrical estimate,plus 1/10 of 1% on any amount in excess of $30,000 to be paid by persons or firms requesting the review. M. When re-inspection is necessary to determine whether unsafe conditions have been corrected and such conditions are not subject to an appeal pending before any Court, a re-inspection fee of$22.00(27.00) may be assessed in writing by the Inspector. N. For inspections not covered herein, or for requested special inspections or services,the fee shall be $30.00 per man hour,including travel time,plus$.25 per mile traveled,plus the reasonable cost of equipment or material consumed. This section is also applicable to inspection of empty conduits and such jobs as determined by the City. O. For inspection of transient projects,including but not limited to, carnivals and circuses,the inspection fees shall be computed as follows: Power supply units according to Item`B"of fee schedule. A like fee will be required on power supply units at each engagement during the season,except that a fee of$25.00 per hour will be charged for additional time spent by the Inspector if the power supply is not ready for inspections as required by law. Rides, Devises or Concessions: Shall be inspected at their first appearance of the season and the inspection fee shall be $20.00 (27.00)per unit. P. (The fee is doubled if the work starts before the permit is issued.) EN HILLS City of Arden Hills Request for Council Action �\ Prepared by: GSB D Agenda Item Dept.: O&M �." 2005 PM Council Mtg. Date: 12/12/05 P-Payment#5 Budgeted Amount:$1,680,000 Final Action Needed By: 12/12/05 Bu Actual Amount: $1,680,000 Funding Source: Multiple Council Action Request: Motion to approve Payment#5 for the 2005 Pavement Management Program to Arnt Construction Company, Inc. in the amount of$128,956.66. A retainage of 5% is being held for this project. Staff Recommendation: City Staff recommends the Council approve Pay Estimate#5 for Arnt Construction Company, Inc of Hugo. Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No.) ❑Ordinance (No. ) ® Engineering Recommendation: See Attachment ❑Attorney Recommendation: ®Other:Application for Payment#5 Financial Implications: Administrator/Staff Comments: Page 1 of 1 UMS AGENDA ITEM 31 Thresher Square 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: Murtuza Siddiqui /Arden Hills File: 31809691 Finance Director Cc: Michelle Wolfe/Arden Hills Tom Moore/Arden Hills From: Gregory S. Brown Arden Hills City Engineer Date: December 6,2005 Subject: Pay Estimate#5 2005 Pavement Management Program Background The City of Arden Hills awarded Amt Construction Company, Inc. of Hugo,MN the 2005 Pavement Management Program on August 8, 2005 for a total contract amount of $1,375,247.66. Project Status The Contractor has fully completed the ponds with fine grading, seeding, and erosion control fabric. All curb and gutter has been completed throughout the job, most recently, the curb and gutter in the cul-de-sac and in the connection to TH 51. With the curb and gutter complete it allowed the base course to be placed in preparation for bituminous. Base course and wear course bituminous has been placed in the cul-de-sac as well as the connection to TH 51 and wear course was finished on the remainder of Grey Fox Road and Red Fox Road. Landscaping and restoration items including topsoil placement, seeding, and sod installation are now 100% complete. Most of the signs on the project have been placed with the exception of a few which will be placed within the week. A final walk-through will be organized with City staff, the Contractor, and the Engineer in order to review the project and create a punchlist in order to finalize the work and create a final payment. Recommendation The Arden Hills City Engineer recommends the Council approve Pay Estimate#5 for Amt Construction Company, Inc. of Hugo,MN in the amount of$128,956.66. "� APPLICATION FOR PAYMENT PAYMENT NO. 5 Project: 2005 Pavement Management Program Owner: City of Arden Hills Owner No.: Contractor: ARNT CONSTRUCTION COMPANY, INC. URS Job No.: 31809691.00301 Application Date: 12/9/2005 For Period Ending: 12/4/2005 Original Contract Amount: $1,375,247.66 Contract Amendments: $0.00 Contract Amount To Date: $1,375,247.66 Total Amount of Work Complete To Date: $1,097,793.92 Material Suitably Stored On-Site but not Incorporated Into Work: $0.00 Gross Amount Due To Date: $1,097,793.92 Less 5.00% Retainage: $54,889.70 Amount Due To Date: $1,042,904.22 Less Previous Payments: $913,947.56 Total Due This Application: $128,956.66 1 hereby certify that all items and amounts shown are correct for the work completed to date. f Contra ConI ti struc C mpany, t g Y= Date: s The work shown on this project and the application for payment have been reviewed and the amount shown is recommended for payment. US Co r ation By:' Date: 1,217105 Ar APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 Payment History --� Payment Payment Payment Application Number End Date Date Amount 1 9/9/2005 9/12/2005 $289,021.88 2 9/17/2005 9/21/2005 $130,046.20 3 10/1/2005 10/5/2005 $155,987.63 4 11/3/2005 11/14/2005 $338,891.85 Total Payments: $913,947.56 Page 2 of 5 Application for Payment:Itemization I Contract Contract To date To date Sch. Item No. MnDOT No.Description Unit Quantity Unit Price Amount Quantity Amount A 1 2021.501 MOBILIZATION LS 1.00 $54,000.00 $54.000.00 1.00 $54,000.00 A 2 2101.502 CLEARING TREE 15.00 $135.00 $2,025.00 51.00 $6,885.00 A 3 2101.507 GRUBBING TREE 15-00 $135.00 $2,025.00 51-00 $6,685.00 A 4 2102.502 PAVEMENT MARKING REMOVAL LF 550.00 $0.50 $275.00 0.00 $0.00 B 5 2104.501 REMOVE SEWER PIPE(STORM) LF 279-00 $24.00 $6,696.00 469.00 $11,256.00 A 6 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 1,381.00 $1-50 $2,071.50 1,227.00 $1,840.50 A 7 2104.501 REMOVE GUARD RAIL LF 1%00 $3.80 $570.00 150-00 $570-00 A 8 2104.503 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 100.00 $4.00 $400.00 33.00 $132.00 A 9 2104.505 REMOVE BITUMINOUS PAVEMENT SY 11,186.00 $1.50 $16,779.00 12,035.00 $18,052.50 A 10 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 1,730.00 $3.00 $5,190.00 1,061.00 $3,183.00 C 11 2104.509 REMOVE HYDRANT AND VALVE EACH 18.00 $930-00 $16,740-00 19.00 $17,670.00 C 12 2104.509 REMOVE GATE VALVE&BOX(B') EACH 5.00 $520.00 $2,60000 0.00 $0.00 C 13 2104.509 REMOVE GATE VALVE&BOX(12') EACH 6.00 $520.00 $3,120.00 1.00 $520.00 C 14 2104.509 REMOVE GATE VALVE&BOX(16') EACH 2.00 $520.00 $1,040.00 2.00 $1,04000 B 15 2104.509 REMOVE FLARED END SECTION(15'-24') EACH 7.00 $154.00 $1,078.00 7-00 $1,076.00 B 16 2104509 REMOVE MANHOLE EACH 1.00 $206.00 $206.00 2.00 $412-00 B 17 2105.509 REMOVE CATCHBASIN EACH 1.00 $154.00 $154.00 3.00 $462.00 A 18 2104.509 REMOVE BOLLARD EACH 3.00 $25.00 $75.00 3.00 $75.00 A 19 2104.511 SAWING CONCRETE PAVEMENT(FULL DEPTH) LF 100.00 $4.00 $400.00 0.00 $0.00 A 20 2104.523 SALVAGE SIGN TYPE D EACH 1.00 $75.00 $75.00 0-00 $0.00 A 21 2104.513 SAWING BIT PAVEMENT(FULL DEPTH) LF 973.00 $2.00 $1,946.00 650.00 $1,300.00 A 22 2104.513 SAWING BIT DRIVEWAY PAVEMENT LF 875.00 $2.00 $1,750.00 456.00 $912.00 A 23 2104.523 SALVAGE SIGN TYPE C EACH 5100 $25.00 $1,325.00 46.00 $1,150.00 A 24 2104.523 SALVAGE STREET SIGN EACH 3.00 $25.00 $75-00 0.00 $0.00 B 25 2104.523 SALVAGE STORM SEWER FES EACH 2-00 $715.40 $1,430.80 0.00 $0.00 8 26 2104-525 ABANDON PIPE SEWER(FILL WITH SAND) LF 583.00 $15.40 $8,978.20 0-00 $0.00 B 27 2104.525 ABANDON STORM MANHOLE EACH 1.00 $105.00 $105.00 0.00 $0.00 A 28 2104.601 HAUL SALVAGED MATERIAL LS 1.00 $500-00 $500.00 1.00 $500.00 A 29 2105.501 COMMON EXCAVATION (EV) (P) CY 10,290.00 $9.46 $97,343.40 10,290.00 $97,34340 A 30 2105.507 SUBGRADE EXCAVATION(EV) CY 100.00 $946 $946.00 50.00 $473.00 B 31 2105.511 COMMON CHANNEL EXCAVATION CY 10,750.00 $724 $77,830.00 10,750.00 $77,830.00 A 32 2105.522 SELECT GRANULAR BORROW (CV) (P) CY 3,344.00 $12.00 $40,128.00 3,263.00 $39,156.00 A 33 2105.522 SELECT GRANULAR BORROW(CV) CY 600.00 $12.00 $7,200.00 0.00 $0.00 A 34 2105.607 EXCAVATION SPECIAL(EV) CY 500.00 $946 $4,730.00 100.00 $946.00 A 35 2123.501 COMMON LABORER HOUR 20.00 $55.00 $1,100.00 0-00 $0.00 A 36 2123.501 UNILOADED SKIDSTEER HOUR 20.00 $94.00 $1,880.00 0.00 $0.00 A 37 2130.501 WATER MGAL 500.00 $0.01 $5.00 0.00 $0.00 A 38 2123.610 STREET SWEEPER(WITH PICKUP BROOM) HOUR 60.00 $0.01 $0.60 0.00 $0.00 A 39 2221.501 AGGREGATE BASE,CLASS 5 TON 600.00 $10.18 $6,108.00 0.00 $0.00 A 40 2211.503 AGGREGATE BASE(CV),CLASS 5 (P) CY 2,270.00 $24.46 $55,524.20 2,270.00 $55,52420 A 41 2232.501 MILL BITUMINOUS SURFACE (P) SY 22,246.00 $122 $27,140.12 22,246.00 $27,140.12 A 42 2301.529 DOWEL BAR(REINFORCEMENT FOR CONCRETE PAVEMENT) LBS 100.00 $4.72 $472.00 100.00 $472.00 A 43 2331.508 BITUMINOUS DRIVEWAYS-TYPE LV 3 WEARING COURSE TON 255-00 $5520 $14,076-00 91.00 $5,023.20 A 44 2350.501 TYPE LV 3 WEARING COURSE MIXTURE(C) TON 4,895.00 $34.00 $166,430.00 4,052.00 $137,768.00 A 45 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TON 1,257.00 $40.00 $50,280.00 1,086.00 $43,440.00 A 46 2360.501 TYPE SP 12.5 WEARING COURSE MIX(3,B) TON 76.00 $82.00 $6,232-00 192.00 $15,744.00 A 47 2360.501 TYPE SP 12.5 NON-WEAR COURSE MIX(3,B) TON 38.00 $83.00 $3,154.00 136.00 $11,288.00 A 48 2350.604 BITUMINOUS PAVEMENT PATCHING SY 2,800.00 $22.00 $61,600.00 224.00 $4,928.00 A 49 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 3,465.00 $1.90 $6,583.50 900.00 $1,710.00 B 50 2501.602 TRASH GUARD FOR 48'PIPE APRON EACH 1.00 $1,500.00 $1,500.00 0.00 $0.00 B 51 250L602 48'RC PIPE APRON EACH 1.00 $1,800.00 $1,80000 0.00 $0.00 B 52 2501.602 24'RC PIPE APRON EACH 1.00 $1,130.00 $1,130.00 0.00 $0-00 B 53 2501.602 15'RC PIPE APRON EACH 2.00 $824.00 $1,648.00 2.00 $1,648.00 A 54 2502.541 4'PERF PVC PIPE DRAIN LF 2,792.00 $3.00 $8,376.00 2,770.00 $8,310.00 B 55 2503.541 15'RC PIPE SEWER DES 3006 CL V LF 1,132.00 $26.00 $29,432.00 1,19200 $31,122.00 B 56 2503.541 18'RC PIPE SEWER DES 3006 CL V LF 647.00 $27.00 $17,469.00 612.00 $16,524.00 B 57 2503.541 21'RC PIPE SEWER DES 3006 CL III LF 882.00 $36.00 $31,752.00 819-00 $29,484.00 B 58 2503.541 24'RC PIPE SEWER DES 3006 CL 11 LF 106.00 $38.00 $4,028.00 0.00 $0.00 B 59 2503.541 27'RC PIPE SEWER DES 3006 CL III LF 2000. $46.00 $920.00 0.00 $0.00 3 o15 B 60 2503.541 42'RC PIPE SEWER DES 3006 CL V LF 275.00 $118.00 $32,450.00 0.00 $0.00 B 61 2503.541 48'RC PIPE SEWER DES 3006 CL V LF 445.00 $134.00 $59,630.00 0.00 $0.00 B 62 2503.602 CONNECT TO EXISTING STORM SEWER EACH 10.00 $1,550.00 $15,500.00 7.00 $10,850.00 B 63 2501602 CONSTRUCT TEMPORARY BULKHEAD EACH 1.00 $515.00 $515.00 1.00 $515.00 ^ C 64 2504.602 F&I HYDRANT AND VALVE EACH 18.00 $4,120.00 $74,160.00 19.00 $78,280.00 \ C 65 2504.602 8'GATE VALVE AND BOX EACH 5.00 $2,600.00 $13,000.00 0.00 $0.00 C 66 2504.602 12'BUTTERFLY VALVE AND BOX EACH 6.00 $3,100.00 $18,600.00 2.00 $6,200.00 C 67 2504.602 16'BUTTERFLY VALVE AND BOX EACH 2.00 $4,620.00 $9,240.00 2.00 $9,240.00 C 68 2504.603 6'WATER MAIN DUCTILE IRON CL 52 LF 172.00 $26.00 $4,472.00 172.00 $4,472.00 C 69 2504.603 8'WATER MAIN DUCTILE IRON CL 52 LF 100.00 $26.00 $2,600.00 0.00 $0.00 C 70 2504.608 WATER MAIN FITTINGS LB 500.00 $3.50 $1,750.00 971.00 $3,398.50 B 71 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(48') LF 58.20 $230.00 $13,386.00 9632 $22,245.60 B 72 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(66') LF 18.40 $360.00 $6,624.00 0.00 $0.00 B 73 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(72') LF 19.30 $310.00 $5,983.00 0.00 $0.00 B 74 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(108") LF 22.80 $900.00 $20,520.00 21.20 $19,080.00 B 75 2506501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(2 X 3) LF 1920. $180.00 $3,456.00 19.33 53,479.40 B 76 2506-516 CASTING ASSEMBLY(3067-V) EACH 12.00 $400.00 $4,800.00 15.00 $6,000.00 B 77 2506.516 CASTING ASSEMBLY(R-2561-A) EACH 1.00 $480.00 5480.00 1,00 $480.00 B 78 2506.516 CASTING ASSEMBLY(MH GRATE)-POND OUTLET EACH 1.00 $900.00 $900.00 1.00 $900.00 B 79 2506.516 CASTING ASSEMBLY(R-1733) EACH 5.00 $550.00 $2,750.00 9.00 $4,950.00 A 80 2506.522 ADJUST SANITARY MANHOLE EACH 8.00 5450.00 $3,600.00 4.00 $1,800.00 A 81 2506.522 ADJUST STORM STRUCTURE EACH 24.00 $400.00 $9,600.00 6.00 $2,400.00 B 82 2506.601 MODIFY STRUCTURE LS 1.00 $1,050.00 $1,050.00 1.00 $1,050.00 B 83 2506.602 CONSTRUCT WOODEN SKIMMER STRUCTURE EACH 1.00 $3,100.00 $3,100.00 0.00 $0.00 B 84 2511.501 RANDOM RIPRAP CLASS III(INCLUDES GEOTEXTILE FABRIC) CY 37.00 $100.00 $3,700.00 37.50 $3,750.00 A 85 2531.501 CONCRETE CURB&GUTTER DESIGN 8618 LF 4,581.00 $8.50 $38,938.50 3,721.00 $31,628.50 A 86 2531.501 CONCRETE CURB&GUTTER DESIGN B618(SPOT REPAIRS) LF 2,445.00 $22.00 $53,790.00 2,820.00 $62,04000 A 87 2531.501 CONCRETE CURB&GUTTER DESIGN D418 LF 250.00 $9.20 $2,300.00 235.00 $2,162.00 A 88 2531.503 8'CONCRETE PAVEMENT SY 35.00 $46.00 $1,610.00 79.00 $3,634.00 A 89 2531.503 3"CONCRETE WALK SF 480.00 $2.80 $1,344.00 1,380.00 $3,864.00 A 90 2531.507 7'CONCRETE DRIVEWAY PAVEMENT APRON SY 735.00 $44.00 $32,340.00 269.00 $11,836.00 A 91 2554.523 END TREATMENT-FLARED TERMINAL EACH 1.00 $2,100.00 $2,100.00 1.00 $2,100.00 A 92 2554.603 PLATE BEAM GUARD RAIL LF 800.00 $16,40 $13,120.00 750.00 $12,300.00 A 93 2563.601 TRAFFIC CONTROL LS 1.00 $4,500.00 $4,500.00 1.00 $4,500.00 A 94 2564.531 SIGN PANELS TYPE C SF 239.10 $25.00 $5,977.50 259.64 $6,491.00 A 95 2564.531 SIGN PANELS TYPE D SF 3200. $27.00 $864.00 0.00 $0.00 A 96 2564.531 INSTALL SPECIAL SIGNS(TEMPORARY) SF 50.00 $13.00 $650.00 24.00 $312.00 A 97 2564.552 HAZARD MARKER X4-2 EACH 1.00 $4700 $47.00 0.00 $0.00 A 98 2564.552 HAZARD MARKER X4-11 EACH 4.00 $47.00 $188.00 0.00 $0.00 A 99 2564.602 INSTALL SIGN EACH 3.00 $88.00 $264.00 1.00 $88.00 A 100 2563.602 PAVEMENT MESSAGE(RR CROSSING)EPDXY EACH 2.00 $560.00 $1,120.00 0.00 $0.00 A 101 2564.602 PAVEMENT MESSAGE(RT/LT ARROW)EPDXY EACH 5.00 $128.00 $640.00 0.00 $0.00 A 102 2564.603 4'SOLID LINE WHITE-EPDXY LF 4,591.00 $0.24 $1,101.84 0.00 $0.00 A 103 2564.603 4'SOLID LINE YELLOW-EPDXY LF 10,360.00 $0.45 $4,662.00 0-00 $0.00 A 104 2564.603 4'BROKEN LINE WHITE-EPDXY LF 200.00 $0.12 $24.00 0.00 $0.00 A 105 2564.603 4"BROKEN LINE YELLOW-EPDXY LF 315.00 $0.12 $37.80 0.00 $0.00 A 106 2564.603 12'STOP LINE WHITE-EPDXY LF 60.00 $620 $372.00 0.00 $0.00 A 107 2564.618 ZEBRA CROSSWALK-WHITE SF 630.00 $1.04 $655.20 0.00 $0.00 B 108 2573.502 SILT FENCE,TYPE HEAVY DUTY LF 1,250.00 $0.01 $12.50 100.00 $1.00 A 109 2573.501 HAY BALE EACH 25.00 $6.00 $150.00 0.00 $0.00 A 110 2571602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 4.00 $1.00 $4.00 0.00 $0.00 B 111 2575.501 SEEDING(WITH 4'TOPSOIL) AC 3.00 $980.00 $2,940.00 3.00 $2,940.00 B 112 2575.502 SEED MIXTURE 350(WITH 4'TOPSOIL) LB 225.00 $6.00 $1,350.00 270.00 $1,620.00 B 113 2575.502 SEED MIXTURE 310(WITH 4-TOPSOIL) LB 41.00 $8.00 $328.00 20.00 $160.00 A 114 2575.505 SODDING-SALT RESISTANT TYPE WITH 4"TOPSOIL SY 10,258.00 $3.00 $30,774.00 8,010.00 $24,030.00 B 115 2575.511 MULCH MATERIAL TYPE 3 TON 4.00 $140.00 $560.00 4.00 $560.00 B 116 2575.519 DISKANCHORING AC 2.00 $95.00 $190.00 3.00 S285.00 B 117 2575.532 FERTILIZER(18-1-18) LBS 300.00 $0.60 $180.00 525.00 $315-00 B 118 2575523 EROSION CONTROL BLANKETS CATEGORY 3 SY 1,000.00 $1.80 $1,800.00 7,800.00 $14,040.00 GRAND TOTALS $1,375,247.66 $1,097,793.92 4 of 5 N D) V Q. � ( M i0 L� +' N ( (N D E LO m CY ai ^ b m to Vi � Vl O '> W o Cc N N aO to N ul rL > E Cl) m co � it >. h r V m LE F_ IL UA Nf C> W Z 64 Va E» (a F W 4 � J a d _ W (q co n o O f` U CD vq � cc co � ,� x co o co m m�69 49 d Al o cm co � m .c � ^ r E O N T CO N n W aD N p to 69 V3 f9 (n O H C (� C (D O O t0 N r o n vcor-- v •� Q a N V N N M m tL co M r M C Vi EA EA O to ++ U R CL ,° W Z Q c - aU � V W 0 (r W 7 Q p Q •CL ai 2 U) F F ,ARZEN,HILLS City of Arden Hills Request for Council Action Prepared by: SJ Dept.: Admin Agenda Item 3 ;F: Council Mtg. Date: 12/12/05 Motion to Approve the Elected Official Out-of-State Travel Final Action Needed By: Policy 12/12/05 Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Motion to Approve the Elected Official Out-of-State Travel Policy Staff Recommendation: City Council approval of the Elected Official Out-of-State Travel Policy Advisory Commission Action: Commission Date j Action Planning Not Applicable - --- PTRC i Not Applicable 1 Not applicable - -- --- -- Supporting Documents(which are attached to this Action Form): ® Memo/Letter: ❑ Resolution ( ) ❑ Ordinance (No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ®Attachments • November 15"' E-mail from the League of MN Cities • Copy of Minnesota State Statute 471.661 • Copy of the Proposed Elected Official Out-of-State Travel Policy Financial Implications: Administrator/Staff Comments: \\Metro-inet.us\ArdenHilis\Admin\Assistant City Administrator\Requests for Council Action\2005\Approve Elected Official Out of State Travel Policy 12-12-05.doc t '!Tt ,-A E_N HILLS MEMORANDUM DATE: December 7,2005 Agenda Item 3.F. TO: Honorable Mayor and City Council Members FROM: Michelle Wolfe, City Administrator Schawn Johnson, Assistant to the City Administrator SUBJECT: Proposed Elected Official Out-of-State Travel Policy Background During the 2005 Minnesota Legislative Session, Minnesota State Statute 471.661 was passed requiring all statutory or home rule charter cities, counties, school districts, and other government affiliated agencies to develop a policy that controls out-of-state travel and conference expenditures for elected officials. All government agencies that are affected by this legislation must adopt an out-of-state travel policy by December 31, 2005. .� For your review, I have attached a copy of Minnesota State Statute 471.661 and a copy of the proposed City policy. The proposed policy was originally created by the League of Minnesota Cities and was reformatted to comply with the City's existing personnel policies. Recommendation City staff is recommending City Council approval of the proposed Elected Out-of-State Travel Policy. Attachments: • November 15`h E-mail from the League of Minnesota Cities • Copy of Minnesota State Statue 471.661 • Copy of the Proposed Elected Official Out of State Travel Policy \\Metro-inet.us\ArdenHills\Admin\Assistant City Administrator\Memo's and Letters\2005\Out of State Elected Offical Travel Policy-12-12-05.DOC Page 1 of 1 /O=RCMNET/OU=CENTRA L/C N=RECI PIE NTS/CN=AHUSERS/CN=SCHAWNJ From: Kelly, Scott[skelly @lmnc.org] Tuesday, November 15, 2005 11:21 AM T0_ Johnson Subject: Out-of-State Travel Policy Schawn Johnson Assistant City Administrator Dear Schawn: Minnesota Statute 471.661 provides: 471.661 Out-of-state travel. By January 1, 2006, the governing body of each statutory or home rule charter city, county, school district, regional agency, or other political subdivision, except a town, must develop a policy that controls travel outside the state of Minnesota for the applicable elected officials of the relevant unit of government. The policy must be approved by a recorded vote and specify: (1)when travel outside the state is appropriate; (2) applicable expense limits; and `�"` procedures for approval of the travel. Me policy must be made available for public inspection upon request and reviewed annually. Subsequent changes to the policy must be approved by a recorded vote. HIST: 2005 c 156 art 2 s 38 If you are looking for the justification behind the act, I suggest contacting one of your local legislators. The League of Minnesota Cities provides this material for general informational purposes. It is not intended to provide legal advice and should not be used as a substitute for competent legal guidance. Consult your city attorney concerning specific situations. If you need further information or have any questions, feel free to call me at 651-281-1224. I hope the provided information meets your needs. Respectfully, /s/ Scott M. Kelly Research Attorney League of Minnesota Cities This email has been scanned by the MessageLabs Email Security System. F� ore information please visit http://www.messagelabs.com/email 11/16/2005 Minnesota Statutes 2005, 471.661 Pagel of.1 Legislature Home I Links to the World I Help I Advanced Search House I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws,and Rules Minnesota Statutes 2005, 471.661 Copyright 2005 by the Office of Revisor of Statutes, State of Minnesota. Minnesota Statutes 2005, Table of Chapters Table of contents for Chapter 471 471.661 Out-of-state travel. By January 1, 2006, the governing body of each statutory or home rule charter city, county, school district, regional agency, or other political subdivision, except a town, must develop a policy that controls travel outside the state of Minnesota for the applicable elected officials of the relevant unit of government. The policy must be approved by a recorded vote and specify: (1) when travel outside the state is appropriate; (2) applicable expense limits; and (3) procedures for approval of the travel. The policy must be made available for public inspection upon request and reviewed annually. Subsequent changes to the policy must be approved by a recorded vote. HIST: 2005 c 156 art 2 s 38 Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page. General questions or comments. http://www.revisor.leg.state.mn.us/bin/getpub.php?pubtype=STAT_CHAP_SEC&year=current&section... 11/16/2005 ,-A EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING AN ELECTED OFFICIAL OUT OF STATE TRAVEL POLICY Purpose: The City of Arden Hills recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost for the travel. In evaluating the out-of-state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a council member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city. • Whether the city has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The city may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. 5. Airfare will be reimbursed at the coach rate. 6. Mileage will be reimbursed at the IRS rate. If two or more council members travel together by car, only the driver will receive reimbursement. The city will reimburse for the cost of renting an automobile if necessary to conduct city business. 7. Hotel/Motel reimbursement shall be the actual cost of lodging. Meal costs are limited to $44.00 per day. 8. Receipts are required for lodging, airfare, and meals and should accompany an expense report form. It is not necessary to have receipts for cabs and tips. The expense report form shall be submitted to the Finance Department for payment. 9. All frequent flyer miles accrued will be turned over to the City. 10. The city will not reimburse for alcoholic beverages,personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. 11. A maximum of two City Councilmembers will be allowed to attend the same event. 12. City Councilmembers that attend an out-of-state conference will be asked to give an oral or written report on the results of the trip at the next City Council meeting. 13. If necessary, the City Council is granted to make exceptions to this policy if they deem necessary and in the best interest of the City. '� EN`HILLS City ofArden Hills Request for Council Action Prepared by: MW Dept.: Admin Agenda Item 3.�7 Council Mtg. Date: 12/12/2005 Recording Secretary Agreement with TimeSaver Secretarial Final Action Needed By: Budgeted Amount: 12112/2005 Actual Amount: $7,500.00 Funding Source: Council Action Request: Consider the approval of the addendum to the recording secretarial agreement with TimeSaver Off-Site Secretarial Service. Addendum reflects a 3% increase and extension of the existing contract until December 31, 2006. Staff Recommendation: Approve the addendum to the agreement. Advisory Commission Action: Commission Date Action _ .. Planning Not Applicable PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ® Memo/Letter: Dated August 10, 2005 ❑ Resolution (No. } ❑ Ordinance (No. } ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑ Other: Financial Implications: Administrator/Staff Comments: Page 1 of 1 Y ,-A EN HILLS MEMORANDUM DATE: August 10, 2005 AGENDA ITEM 3.G TO: Mayor and City Council FROM: Michelle Wolfe, City Administrato SUBJECT: Consider Approval of Addendum to Recording Secretary Service Agreement with TimeSaver Off Site Secretarial BACKGROUND TimeSaver Off Site Secretarial provides recording secretary services for City Council, Planning Commission, and PTRC meetings. The company provides someone to attend City meetings and prepare official minutes of the proceedings. DISCUSSION Timesaver has forwarded to the City an Addendum to the Recording Secretary Service Agreement. They are requesting a 3% increase and extension of the existing agreement through December 31, 2006. While this is a budgeted expense, in 2006 we project that we will spend slightly over $7500,thus Council approval of the Service Agreement Addendum is required. RECOMMENDED ACTION Approve the Addendum to the Recording Secretary Service Agreement with TimeSaver Off Site Secretarial, Inc. for the calendar year 2006. IlMetro-inet.tisUrdenhilisWdminlCity AdmtnislratorWemoi2005112-06-05 Memo RE TtmeSaver.doc A�'. i s December 1, 2005 Ms. Michelle Wolfe City Administrator City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 Dear Ms. Wolfe, Enclosed is an Addendum to the Recording Secretary Service Agreement. The Agreement reflects an increase of three percent for year 2006 and extends the expiration date to December 31, 2006. We appreciate the confidence you have placed in Timesaver to handle your meeting minute needs and look forward to continuing that relationship in 2006. If you need further information or have questions, please feel free to contact me at 763-421-8999. Best regards, Carla Wirth Owner Enclosure: Recording Secretary Service Agreement Return envelope 28601 Hub Drive - Madison Lake, MN 56063 • 763-421-8999 Fax 507-931-1668 ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT Dated: December 31,2005 By and between Timesaver Off Site Secretarial, Inc. and the City of Arden Hills, 1245 West Highway 96, Arden Hills, MN 55112. 1_ EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2004 shall be extended under the same terms and conditions to December 31, 2006. 2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred Fifteen and 50/100 dollars ($115.50)for any meeting up to one (1)hour(billable time) plus Twenty-eight and 50/100 dollars ($28.50) for each thirty(30) minutes following the first one (1) hours; or b. Twenty-five and 25/100 dollars($25.25)per hour for time attending meetings, and fifteen (15) minutes prior to Call to Order and fifteen(15)minutes following Adjournment with a one and one-half(1.5) hour minimum; and Eleven and 25/100 dollars ($11.25)for each page of minutes prepared from shorthand or machine notes of the recording secretary as draft minutes for submission to and the review and comment of the City of Arden Hills for their preparation of final minutes. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. January 2006 CITY OF ARDEN HILLS By Michelle Wolfe Its City Administrator December 1, 2005 TIMESA.�ER OFF SITE SECRETARIAL, INC. By Carla Wirth Its President& CEO A HILLS City of Arden Hills Request for Council Action Prepared by Murtuza Siddiqui ...,V S Dept.: Finance Agenda Item Council Mtg. Date: December 12,2005 Amend 2005 Budget Final Action Needed By:December 12,2005 Budgeted Amount: See Document Actual Amount: See Document Fundin Source: See Document Council Action Request: Staff requests that the Council approve the amended 2005 Budget by increasing the originally adopted budget by$503,472. The modified 2005 Budget is$9,453,746. Staff Recommendation: Staff requests that the Council approve the amended 2005 Budget by increasing the originally adopted budget by$503,472. The modified 2005 Budget is$9,453,746. Advisory Commission Action: Commission Date Action ..._..... - . - — - . Planning ; Not Applicable PTRC Not Applicable ' ___._. _ ......._ _ .......Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. ) ❑Ordinance(No. } ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑Other: Financial Implications: Amend 2005 Budget Administrator/Staff Comments: Page 1 of 1 r 1 ,-A N HILLS MEMORANDUM DATE: December 8, 2005 Agenda Item 3.H TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer 'mss SUBJECT: 2005 Final Budget Amendments BACKGROUND: Typically in December, the Council approves a final amended budget for the current year. At various times throughout the year, staff requests the Council to approve spending for items that were either not budgeted or were budgeted,but not adequate to complete a particular transaction. DISCUSSION: During the calendar year 2005, staff had requested budget amendments in the total amount of $503,472. These amendments were previously approved by the Council and had impacted various funds. The attached spreadsheet details the type of amendment, the dollar amount, the Council action date, and the funds impacted by these amendments. The original 2005 Adopted Budget is $8,950,274. Totaling all the amendments in the amount $503,472 will modify the 2005 Budget to $9,453,746. A summary of the amended 2005 Budget is also attached. RECOMMENDED ACTION: Staff requests that the Council approve the amended 2005 Budget by increasing the originally adopted budget by$503,472. The modified 2005 Budget is $9,453,746. .w S � O U N cu U U _C C C C C C C C N cu o a) 06 c c cu N aL�i E a�oi LL Li +-' �, a cis Q ip a cc 'O "O N N S =3 O LL LL LL LL LL c C U- m co x af � 000000000000 w000000000000 0 U N N N N N N N N N N N N C D C C) LO - c- I- CO M 00 00 U - N CO M N N N U - 1;7 In LO (0 00 0') O •-- - - U LO 000000C) t- Ir00aoO N O C) C) (D 00rnoorno r- N coovrn o (000oI'- (vLn v =3 C) O L L N O to CM O L 00 (O M O M 00 00 LO O N O E N LO Q EA fH EA (A 613 69, 61), fA Y> Efl EA to 6q C cn O a) U E U) = Q) m C (o C L O = C cu a) Co = c c a) F— :-_ E � Q 0 0 U � U a) O � a ' a) `o E ff v U _a) a) m c C13 Q� c � 0 m a) aU 0 CD ° 0L cu CU L CU a) a) O L -0 C i O U 0 C QO' a) o C rn Q cn — 0) CL cco .m ��3 C Ua) J � U U L � a Q O c aa)) .2 T o !Z U � w `o � rn d c C L D U J d Q N N cn J R3: F- CITY OF ARDEN HILLS 2005 Amended Budget Weil GENERAL FUND Mayor& Council 67,404 67,404 Elections 800 800 Administrative Office 513,732 515,890 Legal 64,000 64,000 Planning& Zoning 109,823 139,823 Government Bldgs. 126,113 126,113 City Hall 112,387 112,387 Police& Animal Control 718,225 718,225 Fire Protection 230,936 230,936 Protective Inspections 213,329 213,329 Street Maintenance 448,680 457,974 Park Maintenance 275,726 475,726 Recreation 181,255 181,255 Operating Transfers Out 177,520 177,520 Total General Fund 3,239,930 3,481,382 SPECIAL FUNDS Community Services Fund 65,000 65,000 Park Fund 55,650 55,650 Cable TV Fund 58,891 64,806 TCAAP Fund 174,318 174,318 Risk Management Fund 13,000 47,798 EDA General Activities Fund 41,126 41,126 EDA TIF Dist#2 290,376 290,376 EDA TIF Dist#3 35,020 35,020 Total Special Funds 733,381 774,094 DEBT SERVICE FUNDS GO Tax Increment Bonds 1998A 286,376 286,376 Total Debt Service Funds 286,376 286,376 CAPITAL PROJECT FUNDS Non-Assessable Road Imp. 631,000 631,000 Public Safety Capital Equipment 48,052 48,052 Perm Imp.Revolving(PIR) 1,360,000 1,360,000 Total Capital Project Funds 2,039,052 2,039,052 Total Governmental Funds 6,298,739 6,580,904 ENTERPRISE FUNDS Water Utility 1,259,310 1,394,917 Sanitary Sewer Utility 1,138,151 1,223,851 Recycling 80,425 80,425 Surface Water Management 173,649 173,649 Total Enterprise Funds 2,651,535 2,872,842 TOTAL ALL FUNDS 8,950,274 9,453,746 1 ARQENHILLS City of Arden Hills Request for Council Action Prepared by: SJ Agenda Item A Dept.: Admin g Council Mtg. Date: 12/12/2005 Appoint James Lehnhoff as City Planner for Arden Hills Final Action Needed By: Budgeted Amount: NA 12112/05 Actual Amount: NA Funding Source: NA Council Action Request: Approve the appointment of James Lehnhoff as City Planner for Arden Hills Staff Recommendation: Approve the appointment of Mr.James Lehnhoff Advisory Commission Action: ...... ..................... --- _.i ......... Commission Date Action i I Planning _ _ Not Applicable PTRC Not Applicable _ ......_ .. ..._... _ . _ Not a pp _ — - - - ---- Ilcable Supporting Documents(which are attached to this Action Form): ® Memo/Letter: ❑ Resolution ❑ Ordinance (No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ® Other: Resume and Application Materials for Mr. James Lehnhoff Financial Implications: Administrator/Staff Comments: \\Metro-inet.us\ArdenHills\Admin\Assistant City Administrator\Requests for Council Action\2005\2005 Approve Appointment of James Lehnhoff.doc ,-AEN HILLS MEMORANDUM DATE: December 7, 2005 Agenda Item 6.A. TO: Honorable Mayor and City Council Members FROM: Michelle A. Wolfe, City Administrator Schawn P. Johnson, Assistant to the City Administrator Karen Barton, Community Development Director SUBJECT: Appointment of James Lehnhoff as City Planner BACKGROUND The position of City Planner became vacant when Peter Hellegers accepted a new position with the City of South St. Paul in October. The City received 25 applications for the open position. Four candidates were selected to participate in the first round interviews. The first round of �1 interviews was conducted by Karen Barton, Community Development Director and Schawn Johnson, Assistant to the City Administrator. After reviewing the four candidates, City staff elected to pursue two candidates. The second round of interviews was conducted on November 21 st. The interview panel included City Administrator Michelle Wolfe, Community Development Director Karen Barton and Assistant to the City Administrator Schawn Johnson. DISCUSSION The recommended candidate is Mr. James Lehnhoff. Mr. Lehnhoff has a Bachelor's Degree from the University of Minnesota Duluth in Urban Geography. He also has a Masters Degree from the University of Minnesota in Urban and Regional Planning. He was recently employed by the Community Growth Institute in Baxter, MN as a Consulting Planner. Mr. Lehnhoff has worked as a consulting planner for the Cities of East Gull Lake, Motley, Emily, and Garrison. In that capacity, he was responsible for completing staff reports, reviewing variances, conditional use permits, zoning requests, and ordinance amendments. Mr. Lehnhoff has also led the comprehensive planning process for the Cities of Baxter and Garrison. He also has experience with creating and working with GIS based maps and has considerable experience with creating and maintaining web sites. In conjunction with his work for the Community Growth Institute, Mr. Lehnhoff also worked as a consultant for the Brainerd Lakes Area Conservative Collaborative as a Planner/GIS Consultant. In this role, he was asked to gather GIS data and create customized maps that identify natural and recreational resources in Crow Wing County. Page 2 of 2 Mr. Lehnhoff has a solid background in the Planning and GIS fields and has indicated a strong interest in this position with the City of Arden Hills. Reference checks have been completed and the responses from his previous employers have been very positive. RECOMMENDATION City staff is requesting City Council approval of the appointment of James Lehnhoff as City Planner for the City of Arden Hills, with a tentative start date of January 9th. \\Metro-inet.us\ArdenHills\Admin\Human Resources\CLASSIFICATIONS\Planner\2005\Letters\12-12-05 Memo to Council-Appointment of James Lehnhoff.doc Office Use Only Date Received: HILIS Interview Date:A PP heation for Employment Interview Time: We welcome you as an applicant for employment with the City of Arden Hills,Minnesota. Your application will be considered with others in competition for tlx position in which you are interested. It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy probibits discrimination because of race,cola,sett,national origin,political affiliation,place of residence,marital status,sexual preference,status with regard to public assistance or disability,as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of permanent and partfime employment- All information contained in or connected with this application well be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden Hills. Please furnish us with complete information as outlined in this application.You are encouraged to attach any additional in€ormation or materials,which you believe qualify you for the position for which you are applying. ! Please print neatly in ink or use a typewriter. T s General Information Position Applying For: City Planner -- Job Status Desired: F.11-Time Part-Tithe Temporary Seasonal Date Available to start: 12-01-05 (negotiable) -- ---- - - i RIM -me t James Lehnhoff R 472 1 04 ' 5085 3200 Emerson Ave S #206 Minneapolis Hennepin MN 55408 ( 612 )396-1828 Are you under 18 years of age? Yes Are you willing to work overtime if required? Y® No Are you a United States Citizen OR,if not,do you have permission to work in this county? ©e No EducatiowTraining How many years of education have your had? 1-12 13 14 15 16 17 18 19 20+ High School/GED: ACGC Junior/Senior High School 27250 Highway 4; Grove City, MN 56243 High School Diploma Not applicable College or University: University of Minnesota Duluth Urban Geography Major 1049 University Drive; Duluth, MN 55812 Bachelor of Arts Business Admin Minor College or University: Graduate School: University of Minnesota Hubert H. Humphrey Institute Master of Urban and Land Use and Long 301 19th Ave S; Minneapolis, MN 55455 Regional Planning Range Planning Technical: Technical: City of Arden Hills 1245 West Highway 96,Arden Hills,MN 55112'(651)634-5120 List any correspondence courses,special courses,seminars,workshops,and/or training programs you have attended,or registrations,lic enses, or certificates you have that might relate to this position. Please review the job description before responding. Member of American Planning Association Driver's License Information Do you have a valid driver's license? Y� No Driver's License No_: State of Issuance: MN Class: D Expiration: 12-13-2008 Have you had any moving violations in the last five(S)years? Yes If yes,please explain:Not Applicable Have you had any convictions for which a jail sentence was,or could have been imposed? Yes No If yes,please explain:Not Applicable Clerical and Accounting Positions Only Typing WPM: Can you operate: Dictation Equipment Personal Computer Word Process;Brand: Check other office equipment you can operate proficiently: Copier Fax Telephone Console 14-Key Adding Machine Other: List any computer software you can operate proficiently: Labor and Skilled Trade Positions Only Apprenticeship(s)served or trades teamed: List all machines and equipment that you have experience operating: City of Arden Hills*1245 West Highway 96,Arden Hills,MN 55112*(651)634-5120 Employment History Experience and training ratings are determined by this information- Please be complete. List most recent employers first(Use additional sheets if necessary.) Community Growth Institute Address City state Zip 14084 Baxter Drive, Suite 7 Baxter MN 56425 Supervisor Title&Name Phone No.1-8eeAp May we contact? Charles Marohn, Owner and President 218 ) 828-3064 )(X Yes No Dates of Employment Hours Worked/Week I Job Tide Last Salary or Hourly Wage June 2003-Current 40+ j Planner $38,000/Year Reason for Leaving: I am looking to live and work within the Twin Cities and focus on planning for one city. Specific Duties: —Wrote and presented staff reports to the planning commissions and city councils for the cities of East Gull Lake, Motley,Emily,and Garrison. Posted required public notices and performed research as needed- -Wrote staff reports for variance applications,conditional use(special use)permits,subdivision applications, rezoning requests, and ordinance amendments. —Answered zoning and planning questions via phone,in person,and on-site for residents of East Gull Lake,Motley, Garrison,and Emily. —Evaluated site plans for land use applications and proposed developments. —Led the comprehensive planning process and compiled the plans for the cities of Baxter and Garrison(in progress) as well as Long Lake Township. --Created custom GIS based maps,analyzed GIS data,and maintained GIS data for multiple cities and townships. Coordinated web pages for client cities.(www.communitygrowth.com). —Worked to enforce land use ordinance and responded to violations. Brainerd Lakes Area Conservation Collaborative (BLACC) Address city State zip 213 South 5th Street Brainerd MN 56401 Supervisor Title&Name Phone No. May we contact? Phillip Hunsicker, Co-Founder 218 ) 824-5095 XX Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage February 2004 to August 2004 20 Planning/GIS Consultant $25/Hour Reason for Leaving: The project was finished and the contract completed. Specific Duties: —Gathered GIS data,created custom maps,and identified significant natural and recreational resources in the Crow Wing County area- -Wrote report for governmental and non-profit organizations with missions to protect unique or endangered habitats as well as provide compatible recreational facilities. —Wrote and presented a report describing the methodology used to identify significant natural and recreational resources, "Inventory and Assessment of Natural Resources in Crow Wing County:A Framework for Conservation and Recreation Planning." City of Arden Hills 1245 West Highway 96,Arden Hills,MIN 55112 (651)634-5120 Universes of Minnesota Hubert H. Hum�hey Institute - Address City --`State Zip -- 301 19th Avenue South Minneapolis MN 55455 Supervisor Title&Name Phone No. May we contact? Kevin Krizek,Professor { 612 ) 625-7318 xx Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage Sept 2003 to May 2004 10 Teaching Assistant $13.51/Hour Reason for Leaving: The school year ended,and I graduated. Specific Duties: —Taught laboratory sessions for Introduction to Planning as well as Land Use and Transportation Planning. —Wrote exams and created lessons for classes. —Evaluated student performance and provided feedback to students on his or her performance. —Assisted student research projects. City of Saint Paul Parks and Recreation Department _ Address City State Zip 25 West 4th Street, 300 City Hall Annex Saint Paul MN 55102 Supervisor Title&Name Phone No. May we contact? Howard Bell, Recreation Manager ( 651 ) 266-6415 XX Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage July 2002-August 2003 20 1 Researcher $17/Hour Reason for Leaving: I accepted a teaching assistantship position with the University of Minnesota. Specific Duties: —Designed a procedure,form,and database to evaluate recreational programming in Saint Paul. —Created custom maps of the Saint Paul park and recreation system using ArcView 3.2. -=Analyzed demographic data for recreation planning and wrote six reports for the six recreation service areas in Saint Paul. —Updated and enhanced the Parks and Recreation web pages. Have you ever been terminated from a previous employer? Yes No If yes,state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills' 1245 West Highway 96,Arden Hills,MN 55112'(651)634-5120 Supervision Have you ever supervised people? Yes No Company Name Community Growth Institute Check the functions you have performed as a supervisor. Interviewed Candidates Conducted Performance Appraisals _Disciplined Employees Hired/Recommended for Hire —Recommended Salary Adjustments _Terminated Employees Established Objectives Military Experience Complete this section only if you served in the U-S.Armed Forces. Describe your duties and any special training: Branch of Service Not Applicable Period of Active Duty From To Rank at Discharge Type of Discharge Date of Final Discharge Volunteer/Unsalaried Experience Volunteer Organization Position Held None related to position. City State Zip Street Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Volunteer Organization Position Held Street City State Zip Irmmediate Supervisor Phone No. Dates of Participation hours Per Week Skills Learned I, l Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes No If yes,please describe the nature of the accommodation: None City of Arden Hills'1245 West Highway 96,Arden Hills,MN 55112'(651)634-5120 Employment of Relatives List any relatives currently employed by the City of Arden Hills Name Relationship To You None Personal References (Not former employees or relatives) Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment,you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to be up blic: veteran status, relevant test scores,rank on our eligible list;job history;education and training;work availability. s an applicant, your name is considered Rrivate until you are certified as eligible for appointment to a position or when applicants are �ansidered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection_ The data concerning you,which is placed in your application folder or in your personnel file and which is not listed as public,is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law;persons authorized by Court Order to have access to the ` information;and persons to whom you consent in writing to have access to the information- With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying_ Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State,and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the vent of employment,I understand that false or misleading information given in my application,or interview(s),may result in discharge_ I understand also,that I am required to abide by all rules and regulations of the City. 1 certify that I have read the"Notice to Application"regarding the Minnesota Data Practices Ace(MN Statutes 1301-1390),and I understand my rights as a subject of date. i Applicant Signature: Date: 10 —Y 5— Ci of Arden Hills. 245 West kay �Ardens,MN 55112'(651)634-5120 JAMES R. LEHNHOFF 3200 Emerson Ave S,Apt. 206 ( EDUCATION Master of Urban and Regional Planning in Land Use Planning: May 2004 Land Use/Environmental/Comprehensive Planning Concentration University of Minnesota Twin Cities,Hubert H.Humphrey Institute of Public Affairs Minnesota Chapter of the American Planning Association 2004 Outstanding Student Award Judge Gerald W. Heaney Fellowship Recipient Bachelor of Arts in Geography: May 2002 Minor in Business Administration University of Minnesota Duluth Summa Cum Laude Skills Profile • Two years experience writing and presenting staff reports and information to planning commissions; city councils;and other city,township and county commissions and committees. • Accustomed to working under pressure with strict deadlines for multiple projects and clients. • Two years experience in zoning administration,site plan review,and code enforcement • Six years of experience with ArcView,Microsoft Office,and Census data • Experienced team player;strong individual and public relation skills with academic and professional planning organizations. • Interview,survey,and writing experience with research and professional organizations. • Graduate training in planning theory,concepts,and techniques; land-use law;environmental and infrastructure planning;participatory management;and urban geography PLANNINGIGOVERNMENT EXPERIENCE Community Growth Institute(www.communitygrowth.com),Planning consulting firm Associate Planner,June 2003-present • Researched,wrote,and presented staff reports for variance,conditional use,subdivision,and rezoning applications for the cities of Motley,East Gull Lake,Emily,and Garrison • Led the comprehensive planning process for Long Lake Township,and the City of Garrison. Led and wrote the updated comprehensive plan for the City of Baxter. Facilitated discussions,researched demographics,and developed strategies for the comprehensive planning process. • Assisted with the comprehensive plans in the cities of East Gull Lake,Battle Lake,Ottertail,Frazee, and Crow Wing Township. • Corresponded with city officials,developers,residents,and businesses regarding zoning ordinance questions,variance and conditional use applications,code violations,and compliance with conditions for approved variance and conditional use applications. • Reviewed site plans and provided feedback to applicants for development proposals. • Wrote ordinance amendments to meet city goals and to conform to Minnesota State statutes. • Posted required public notices and coordinated webpages for multiple cities. Brainerd Lakes Area Conservation Collaborative GIS&Planning Consultant,February 2004-September 2004 • Researched,wrote report,and created maps for"Inventory and Assessment of Natural Resources in Crow Wing County: A Framework for Conservation and Recreation Planning." • Gathered data and identified potential priority conservation and recreational opportunity areas in the Crow Wing County region. • Created a methodology to prioritize conservation areas based on significant ecological features. • Presented report to Crow Wing County commissioners for use in the County's long-term planning framework,parks plan,and ordinance update project. •-� RELATED EXPERIENCE University of Minnesota Hubert H.Humphrey Institute Teaching Assistant,September 2003—May 2004 • Prepared lessons and evaluated student performance for Introduction to Planning as well as Land Use �w and Transportation Planning. • Assisted student research projects. City of Saint Paul,MN,Parks and Recreation Department Project Coordinator/Intern,June 2002—August 2003 • Designed a procedure,form,and database to evaluate recreational programming in Saint Paul. • Created custom maps of the city park system using ArcView 3.2. • Analyzed the demographics for recreation planning. • Updated and enhanced the Parks and Recreation web pages. State and Local Policy Program, University of Minnesota Hubert H Humphrey Institute Research Assistant,June 2002—May 2003 • Assessed the use of technology in transportation systems for selected businesses in Minnesota. • Prepared and presented a report in May 2003 on technology use in transportation at the Intelligent Transportation Systems conference in Minneapolis. • Gained knowledge of the industry cluster concept and intelligent transportation systems. • Assisted organizing a national conference at the University of Minnesota Humphrey Institute on the role of knowledge in rural industries. Bureau of Business and Economic Research, University of Minnesota Duluth Research Assistant,September 1999—May 2002 • Collected,analyzed,and distributed economic information regarding Duluth,Northeast Minnesota,and the State of Minnesota economy to northeastern Minnesota businesses and public agencies. • Maintained the GIS database and produced custom maps for various research reports. • Wrote economic and demographic reports for publication focusing on the 2000 Census. National Geographic Society, Washington D.C. Production Assistant Intern,May 2001—August 2001 • Managed the redesign and database conversion of the National Geographic Expedition website. • Coordinating external database developers, internal designers,quality control experts and the Expeditions staff. http://www.nationalgeographic.com/ngexpeditions. • Wrote articles and created maps for the Travel and Kids web sites;also maintained,updated,and redesigned these respective web sites. COMPUTER SKILLS ArcGIS 8.X Word/Word Perfect Excel/Quattro Pro Access GPS ArcView 3.3 Photoshop/Illustrator Dreamweaver PowerPoint SELECTED ACADEMIC REPORTS • Golden Valley 2035:A New Vision for Downtown Golden Valley and the 1-394 Corridor—Written for and presented to the City of Golden Valley as a group project for a final capstone workshop at the Humphrey Institute. • Envision Golden Valley.Analysis and Recommendations—Evaluated the public participation component of the Envision planning process in the City of Golden Valley. A team project presented to the Golden Valley assistant city manager. • U-Pass:Is the U-Pass Affecting Student Residential Locations in the Twin Cities?—Analyzed student residential locations to determine if students were shifting residential locations closer to bus lines after the introduction of the U-Pass program at the University of Minnesota_ • Analysis of Community Land Trusts for the Whittier Neighborhood—Identified the merits and problems of land trust housing and the potential impact on the Whittier neighborhood of Minneapolis. A team project presented to the Whittier Neighborhood. �ANQELN ]HILLS 2006 PR OP SS ED B,UDGE T �> CITY OF ?iRDE LI.S Decetet ``l�b� �I1� �, ,-A EN HILLS 1245 West Highway 96 Arden Hills, Minnesota 55112 2006 BUDGET MESSAGE December 8, 2005 Dear Residents of Arden Hills: We are pleased to present to you the City's 2006 Proposed Budget. The budget development process started in the third week of June, with both the City Council and staff working jointly. The Council provided staff with general guidelines to initiate work on the budget. Staff was requested to prepare a preliminary budget taking the usual conservative approach to budgeting and spending. The Council held three additional meetings on August 15th, September 19th, and November 21"to further review and discuss the proposed budget. During the first two meetings, there was considerable discussion about the setting of the levy amount. The 2005 Legislature did not establish a levy limit, similar to 2004. Faced with the dilemma of increased health and dental premiums, cost of living increases, increased contribution to PERA, and reduced permit revenue— about $130,000, the Council decided to establish a conservative preliminary tax levy increase of 4%. The Council established the preliminary levy increase of 4% in September with the understanding that the final levy can be adjusted downward at the time of final certification. This 4% increase translates into $97,067. The average tax levy increase for the surrounding 11 communities was over 7 percent. As part of this budgeting process, staff and the Council also discussed the next year's Capital Improvement Plan (CIP). The Council will discuss the 5 year CIP in greater detail early next year. Also, as part of the budgeting process, staff and Council discussed employee benefit insurance options, striking a balance between adequate coverage and cost containment. The proposed budget has costs budgeted accordingly. Also as part of this budgeting process, the City looked at the option of sharing the engineering position with another city. The outcome was to contract with the City of Roseville for the engineering services, while maintaining a presence of the engineer at the City Hall. This arrangement will allow Arden Hills the opportunity to tap into a broader scope of engineering services. Key Budtet Elements -� A conservative approach was taken in the preparation of this budget. The proposed 2006 Budget has incorporated the following assumptions: • Tax Levy—a 4% increase was adopted at the September 12, 2005 Council meeting. This translated into a$97,067 increase from 2005. The City certified this preliminary levy to Ramsey County on September 14, 2005. A final levy is established and certified in December. Please keep in mind that once a preliminary levy is established, the amount can be reduced, but it cannot be increased. • Overall, the preliminary budget was prepared based on needs, while taking into account the new revenue stream. As a general guideline, increases are limited to the amount of inflation. • Employee Salaries - Employee step/COLA increased by 2.75% as previously discussed by the Council. • Increase in employee benefits costs (health and dental). Based on the recent information available from our brokers, a ten(10) percent increase has been budgeted. The current City contribution towards health and dental is $533 per month. Over the past few years Council has approved budgeting for 50% of the increase in premium. At the June 20, 2005 Work Session, the Council was comfortable with this methodology. Staff estimates that the total premiums will increase by about $105 per month. Using this amount and the sharing formula, the City's contribution to the employee towards the premiums will increase to $586 per month. • $10,000 has been budgeted to hire consultant and or temporary staff for programming internal controls. This will enable the City to automate reporting. In addition to automation, assistance will be needed in enhancing internal controls and improved documentation. • Preliminary CIP numbers have been included in the budget. This includes: Ridgewood Neighborhood - $1,764,000; reconstruction of lift stations 1, 11, 12, & 13 - $560,000; replace one Toro ground master mower- $30,000; and Tony Schmidt Park Underpass - $32,000; Monument signage- $30,000. • Technology Upgrades - $22,600. This includes two replacement computers for the Cable Room - $1,600; one replacement laptop or desktop for the City Administrator- $1,500; a replacement digital camera$500; Speed Board - $4,000; Security upgrades - $7,500; Webfiche - $7,500. • Document Imaging—Budgeted $36,800 in 2005. Given the current staffing situation, we may not be able to implement it in 2005. Need to carry-over this amount in 2006. A budget amendment will occur in the early part of 2006. The preliminary 2006 Budget does not include any funds for the implementation. • Fire capital upgrades - $17,123. This includes replacing the squad room furniture at Arden Hills Station and the shared portion of acquiring various equipment. a Fuel, electric, and gas costs have been budgeted according to current and anticipated increased costs at 40%. ""� J The increase in the cost for police services is driven by some key issues as outlined below: • Proposed addition of a second Traffic Deputy(5/1/06 start date) AH share is 10% • 2% Salary Increase • PERA increase for Police and fire from 9.3% to 10.5% • Insurance Benefit Increases • Workers Compensation Increases • Increase in Motor Vehicle Supplies • $11,000 for Tasers (first half of two-year program to acquire tasers for the department) • Cost increase for vehicles and an additional Investigative vehicle The overall proposed 2006 Budget is $8,180,661 with a staff complement of 23.75 FTEs. The general fund budget is proposed to be $3,190,800. The general fund budget is approximately 1.5% lower than the originally adopted 2005 Budget. It should be noted that the proposed budget is lower than 2005, despite the increases in employee benefit costs, increase about 11% in Fire Protection contract and an increase of 8% for Police Protection. The Truth-in-Taxation hearing was held on December 5, 2005. At the conclusion of this meeting, the Council directed staff to proceed with finalizing the budget with an adoption date of December 12, 2005. If you have any questions with regards to this budget, please contact the City's Finance Director/Treasurer, Murtuza Siddiqui at (651) 634-5132. Respectfully ubmitted, Mic}ie le City Administrator Murtuza Siddiqui, Finance Director/Treasurer co W U O m CL N E a 0 `o m m m ° c v' 08 m m f O CL U m m 0 O E C j o O V Q � a S co N _ E E g 4• 'lam y o s m � v � ' � v U p a U O C W IA m 7 a A m t O v 7- Cy) m m Cq G LL _ry 41 yA CL m C V V m F _u C Z n m v 1 City of Arden Hills --� 2006 Full and Part-Time Personnel 2005 2006 Department Name Full-Time Equivalents Mayor/City Council Mayor 1.00 1.00 Council 4.00 4.00 Mayor/Council 5.00 5.00 Administration City Administrator 1.00 1.00 Assistant to the City Administrator 1.00 1.00 City Engineer 1.00 1.00 Office Support Specialist 2.00 2.00 Customer Service Representative 1.00 1.00 Administration 6.00 6.00 Finance Finance Director/Treasurer 1.00 1.00 Accounting Analyst 1.00 1.00 Utility Billing Clerk .75 .75 -� Finance 2.75 2.75 Community Services Community Development Director 1.00 1.00 City Planner 1.00 1.00 Building Official 1.00 1.00 Building Inspector 1.00 1.00 Community Services 4.00 4.00 Operations and Maintenance O&M Director 1.00 1.00 Recreation Supervisor 1.00 1.00 O&M Superintendent 1.00 1.00 O&M Maintenance 8.00 8.00 Operations & Maintenance 11.00 11.00 Total FTE 23.75 23.75 2 0 o c N LO C; M N r M W N N ca (D E N 2 d c C Cn c �i o O > O y N O /O O N O C m _ U C L N `C 0 LL o co N Cd W Q1 c co M C (O M O fl- LO U > u X N v N CL .. O` T- o Lo L k V/ 'W" CL L a. to CD N O O O O O M M N m M r N N N U o N O _Q 0 r O N U m D ) co W U L N d �a > E c c d O U � C � C N L_ 3 City of Arden Hills Comparison -2005 Adopted Budget vs.Proposed 2006 REVENUE PROPERTY TAXES 31010 General Tax Levy 2,170,660 2,263,243 31020 Deliquent Property Taxes 10,400 6,500 31030 Mobile Homes 5,200 5,000 31040 Fiscal Disparities 184,010 175,875 31051 4C Tax Increment 378,000 385,000 31052 3C Tax Increment 0 0 31053 2H Tax Increment 39,850 42,500 31059 Tax Increment Excess Current 30,000 30,000 31900 Penalties & Interest 915 700 31920 Forfeited Tax Sales 0 0 Total-Property Taxes $2,819,035 $2,908,818 LICENSES& PERMITS 32110 Liquor,On Sale& Sunday 33,770 35,000 32111 Liquor,Off Sale 640 1,000 32160 Contractors 4,260 4,500 32180 Business Licenses 13,010 14,000 32190 Sign Permits 1,875 1,000 32210 Plan Review& Bldg Permits 266,820 175,000 32211 Permit Penalty Fee 0 0 32215 Plan Check Fee 70,000 50,000 32220 Mechanical Permits 36,175 26,000 32230 Plumbing Permits 15,100 14,000 32240 Dog Registration 2,500 3,000 32245 Cat Registration 250 600 32260 Electrical Permits 30,015 20,000 32270 Water Permit Fees 2,175 2,000 32275 Fire Suppression Permits 7,870 5,000 32278 Fire Permit Plan Check Fee 1,625 2,000 32280 Sewer Permit Fees 560 500 Total Licenses & Permits $486,645 $353,600 4 City of Arden Hills Comparison -2005 Adopted Budget vs. Proposed 2006 1`y INTERGOVERNMENTAL REVENUE 33130 CDBG 0 0 33401 Local Government Aid (LGA) 0 0 33402 HSTD& AG Credit Aid (HACA) 0 0 33403 Mfg Home HACA 0 0 33410 Homestead Mkt Value Credit 0 0 33418 MSA Construction 665,000 0 33419 MSA-Maintenance 65,700 69,668 33420 Fireman's Relief 0 0 33422 Acquired Property Rental 0 0 33440 DNR Recreational Grant 0 0 33480 State PERA Aid 5,179 5,179 33500 Met Council Planning Grant 0 0 33610 Ramsey County Aid 0 0 33611 Aggregate Tax Distribution 0 0 33620 County Aid-Recycling 17,760 18,000 33630 MCES Current Value Credit 0 0 Total-Intergovernmental Rev. $753,639 $92,847 CHARGES FOR SERVICES 34100 General Government Fees 1,350 0 34103 Plat& Other Fees 8,600 5,000 34120 Water Tower Antenna Rentals 50,500 50,500 34130 City Hall Facility Rentals 0 0 34202 False Alarms 5,500 5,000 34206 Dog Impound Fees 400 400 34408 Reimb of Dis Tree Removal 735 0 34730 Summer Playground Fees 8,000 9,500 34740 Summer Trip Fees 500 500 34780 Park Facility Rental Fees 730 1,200 34781 Adult Programs 400 300 34782 Youth Programs 40,000 40,500 34785 Adult Softball 18,000 17,000 34790 After School Programs 17,000 17,500 34791 Special Events Programs 2,000 2,000 Total-Charges for Services $153,715 $149,400 5 City of Arden Hills Comparison -2005 Adopted Budget vs. Proposed 2006 FINES& FORFEITS 35110 Hwy Patrol Fines 18,000 1,500 35130 DWI Forfeitures 1,000 0 35140 Violations Bureau 12,000 20,000 35150 Tobacco Fines 0 0 Total Fines & Forfeits $31,000 $21,500 MISCELLANEOUS RECEIPTS 36100 Special Assessments 109,622 130,000 36196 Spec Assess Del Utility#0046 16,190 8,000 36199 Recycling Service Fee 46,000 47,000 36202 State Bldg Code Surcharges 12,000 8,000 36203 City Bldg Code Surcharges 990 1,000 36205 DTED Loan Principal Pymts 0 0 36211 Interfund Loan Interest Pymnt 0 0 36215 DTED Loan Interest Pymts 0 0 36220 Misc Equipment Grant 0 0 36230 Contributions/Franchise Fees 121,850 132,000 36235 Park Dedication Fees 0 0 36260 Group Liability Ins Dividend 20,000 18,000 36265 Liability Ins Loss Proceeds 0 0 36267 BCBS Health Ins Refund 0 0 36270 Misc Reimbursements 5,000 7,668 36271 Fire Inspection Reimb LJFD 0 0 36272 TCAAP Developer Reimb-CRR 120,000 0 36274 Developer Reimbursement 0 225,000 36275 Private Street Light Reimb 500 0 36990 Sale of Equipment 0 0 Total- Misc. Receipts $452,152 $576,668 6 City of Arden Hills Comparison -2005 Adopted Budget vs.Proposed 2006 � 4 , t z UTILITY BILLING RECEIPTS 37100 Water Billings 1,057,780 1,110,669 37110 Standby Charges 153,364 135,000 37120 Late Charges 13,405 11,700 37130 MDH Water Test Fee 11,890 11,000 37140 Sales Tax 16,000 15,000 37170 Hydrant Rental 0 0 37180 Meter Deposits 500 500 37190 Water Meter Upgrade Svc Chrg 250 250 37200 Sanitary Sewer Billings 1,092,943 1,072,215 37271 SAC Charges 0 25,000 37280 MCES Current Value Credit 0 0 37300 SWM Billings 376,515 391,728 Total- Utility Billings Receipts $2,722,647 $2,773,062 INTEREST INCOME 36210 Interest Income 280,150 185,950 Total-Interest Income $280,150 $185,950 OTHER INTERNAL REVENUE 38400 Building Rent 54,666 58,667 Total- Other Internal Revenue $54,666 $58,667 �- OTHER FINANCING SOURCES 39101 Transfer from 101 177,520 73,755 39200 Transfer In 0 0 39230 Transfer from 225 65,000 60,000 39233 Operating Transfer from 501 0 0 39235 Operating Transfer from 411 0 0 39236 Operating Transfer from 412 0 0 39237 Operating Transfer from 315 0 0 39238 Operating Transfer from 228 0 0 39240 Transfer from EDA#704 286,376 262,250 39242 Operating Transfer from 409 0 0 39310 Bond Proceeds 0 0 Total-Other Financing Sources $528,896 $396,005 Grand Total-Revenues $8,282,545 $7,516,517 7 00 M CO 00 0, 0 U o U) N O ? N Q. V L Q c � Ch CD CD 00 06 \° r cY) x U LU 60- N ti U) M N U O O p Q 0 j, o a M00 0 00 O c' U) (.C) _� O �- O M N 0- 00 c� O � o 0 Lo 8 N 0, � o O o LL M_ W p U �j Q� 00 M L o 0- 00 M U co O G� cn N Q _ W N RKW W V♦ O 00 _ O a. 4mJ O F- ♦A O O d M lf•) 0 N M _0 CIO Z3 � LL N W N — r a � (tf O U 9 City of Arden Hills Comparison -2005 Adopted Budget vs. Proposed 2006 EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 1,200,645 1,244,578 41020 Overtime Salaries 30,090 33,000 41030 Part-Time Salaries 0 0 41040 Temporary Employees 70,800 77,000 41060 Council Salaries 16,400 16,400 41110 Unused Vacation/Sick Pay 16,047 0 41120 Car Allowance 1,800 1,800 41130 Employer Savings Match 10,272 9,582 41210 Pera Employer Expense 68,060 76,475 41220 Fica Expense 101.578 100,431 41300 Insurance Expense 133,668 143,607 41310 Life Insurance 9,759 10,085 41410 Paid Unemployment Benefits 0 0 41510 Workers' Comp Ins Premiums 29,745 34,000 Total Personal Service $1,688,864 $1,746,958 SUPPLIES 42010 Office Supplies/Accessories 15,388 16,885 42020 Copier/Paper Expense 5,650 5,800 42030 Printed Forms 6,735 8,025 42040 Envelopes& Letterhead 3,582 3,525 42110 Cleaning Supplies 103 850 42111 Uniform Expense 2,602 2,252 42120 Motor Fuel-Gas 9,678 16,305 42121 Motor Fuel-Diesel 9,785 27,396 42150 Shop Materials-O&M 3,130 3,475 42151 Shop Materials-Parks 773 600 42170 Arts & Crafts Supplies 600 700 42171 Adult Sports Equipment 2,500 2,500 10 City of Arden Hills Comparison -2005 Adopted Budget vs.Proposed 2006 42172 Youth Sports Equipment 4,500 4,500 42173 Summer Playground Trips 500 500 42174 Misc Family Special Events 1,800 2,200 42175 Penny Carnival Materials 500 600 42180 Safety Camp Program 0 0 42210 Equip Maintenance Material 15,222 17,200 42230 Bldg & Grounds Maintenance 20,085 18,100 42240 Sand,Salt,Roadmix 25,750 22,500 42250 Landscaping Material 5,150 6,000 42260 Sign Repair Materials 5,150 5,100 42270 Utility Maint Materials 15,190 17,100 42400 Small Tools& Minor Equip 5,406 4,125 42401 Safety Equipment 2,503 3,400 Other 0 0 Total Supplies $162,282 $189,638 OTHER SERVICES & CHARGES 43010 Prof Svcs-Auditing Fees 28,005 26,500 43020 Prof Svcs-Architect Fees 0 0 43030 Prof Services-Engineering Fees 109,495 111,500 43031 TCAAP-Civil Engineer-URS 15,000 0 43035 Rebillable Engineering Fees 3,000 3,000 43040 Prof Svcs-Legal Fees 24,500 22,500 �. 43042 Rebillable Legal Fees 2,000 2,000 43045 Prof Svcs-Legal Prosecution 42,000 40,000 43046 TCAAP Legal-Briggs Morgan 0 0 43047 TCAAP Legal-Larkin Hoffman 0 0 43048 TCAAP Legal-Peterson Fram 0 0 43049 TCAAP Legal 60,000 125,000 43050 Fiscal Consultant Fees 1,200 21,000 43051 TCAAP Finance Consultant-Ehlers 15,000 50,000 43055 County TIF Admin Fees 1,400 1,200 43059 Developer TIF Payments 34,320 38,250 43060 Clerical Services Fees 5,400 6,000 43065 Election Judge Payments 0 13,000 43070 Prof Svcs-Managements Fees 4,000 4,000 43075 Prof Svcs-FSA Admin Fees 1,600 2,000 43076 EAP Admin Fee 1,500 1,500 11 City of Arden Hills Comparison-2005 Adopted Budget vs.Proposed 2006 43080 Prof Svcs-Instructor Fees 16,000 17,000 43082 Adaptive Rec Program Fees 0 0 43084 After School Programs 1,000 1,000 43086 Special Events Programs 1,000 1,500 43088 ISD 621 Bldg Coordinator 2,000 1,000 43090 Appl Software Support Fees 30,433 28,675 43091 PC Network Support Fees 26,400 23,400 43095 Outside Data Processing 500 0 43100 Code Enforcement Activity 0 0 43101 Bldg Inspection/Plan Review 0 0 43102 Electrical Inspections 22,000 15,000 43103 Plumbing& Well Inspections 0 0 43104 Heating Inspections 0 0 43110 Recording Secretary Fees 7,942 7,900 43120 Planning Consultant Fees 0 0 43121 TCAAP Planning-Ctr Urban Design 0 0 43122 TCAAP Planning-DSU 30,000 50,000 43130 Ramsey County Sheriff Contract 711,000 768,367 43140 Fire Protection Contract 230,936 257,732 43141 State Insurance Fire Benefit Pymt 0 0 43150 Animal Ord Enforcement 7,000 7,500 43160 Utility Inspectors 0 0 43180 Veh License/Inspection Fees 0 0 43210 Telephone 27,722 16,584 43215 Cell Phone Charges 8,420 7,472 43220 Postage General 11,900 16,100 43222 Postage Utilities 4,223 4,000 43224 Postage Newsletter 7,000 7,600 43240 Delivery Service 400 300 43310 Mileage Reimbursement 3,183 2,125 43315 Transportation-Rec Classes 0 0 43410 Advertising-Employment 2,500 2,500 43510 Legal Notice Publishing 2,600 2,600 43520 General Notices/Public Info 0 0 43530 Ordinance Publication 0 0 43540 Ballots 0 0 "1 12 City of Arden Hills Comparison -2005 Adopted Budget vs. Proposed 2006 43550 Newsletter Printing 24,400 25,900 43552 Newsletter Writing/Editing 1,500 1,300 43610 General Liability Insurance 47,400 59,000 43615 Excess Liability Insurance 6,836 7,500 43620 Open Meeting Liability Insurance 500 500 43650 Surety Bond 510 200 43800 City Hall Water/Sewer Utilities 2,060 2,618 43810 Electric Utility 27,480 27,516 43812 Electricity-Semaphores 10,300 6,750 43813 Electricity-Street Lighting 18,025 18,200 43814 Electricity-Civil Defense 225 350 43815 Electricity-Lift Stations 24,720 23,856 43820 Water Purchases-Roseville 783,937 807,455 43825 MN DH Water Testing Fees 18,540 18,000 43830 Natural Gas Expense 25,556 33,600 43840 Res Recycling Costs 63,000 66,000 43845 Residential Cleanup Costs 7,000 7,000 43850 Gopher State Fees 515 2,000 43860 MWCC-Current Year 566,500 576,000 43865 SAC Reimbursements 0 25,000 44010 Cleaning& Waste Removal 19,313 20,600 44015 Maint of Bldg& Grounds 116,500 98,500 44030 Maint of Civil Defense Siren 0 0 44031 Maint of Semaphores 0 0 44032 Misc Street Maint Projects 3,090 4,200 44033 Pvmt Management Seal Coating 75,000 5,000 44034 Pvmt Management Alloc Costs 150,000 200,000 44035 County Proj Alloc Costs 0 0 44036 Maint of Utilities 72,100 60,000 44037 Maint of Street Lights 4,120 4,150 44038 Maint of Strom Sewers 32,000 34,000 44040 Maint of Vehicles& Equip 15,800 12,800 44045 Maintenance of Office Equip 1,995 4,380 44050 Tree Removal-Public Prop 28,750 28,000 13 City of Arden Hills Comparison -2005 Adopted Budget vs.Proposed 2006 44055 Tree Removal-Private Prop 0 1,500 44058 Weed Control/Removal 1,236 1,200 44060 Bldg Code Surcharges 12,000 7,700 44090 Other Services 4,826 7,740 44150 Equipment Rental 8,406 4,950 44180 Sanitation/Facility Rental 3,811 3,600 44200 Depreciation 198,471 250,287 44330 Dues/Subscriptions/Licenses 29,695 32,150 44340 Awards& Indemnities-Property 9,000 12,000 44345 Awards& Indemnities-Auto 4,000 7,500 44360 I-35W Corridor Coalition 2,549 5,340 44370 Training& Subsistence 20,893 24,050 44372 Employee Recognition Program 1,000 800 44375 Planning Commission Training 700 500 44380 Bank Services Charges 12,250 12,000 44390 Sales Tax 10,300 9,000 44900 Misc Community Projects 40,000 42,500 44901 Day in the Park Staff Time 0 0 44905 Town Hall Meeting 200 300 Other 0 0 Total Other Services& Charges $4,009,588 $4,309,297 CAPITAL OUTLAY 45110 Land Acquisition 0 0 45120 Site Improv/Prep Costs 0 0 45130 Install Public Utilities 0 0 45140 Streets& Sidewalks 33,600 32,000 45200 Building& Structures 2,500 0 45400 Other Equipment 53,427 13,600 45500 Heavy Machinery& Auto 2,625 32,625 "1 14 City of Arden Hills Comparison-2005 Adopted Budget vs.Proposed 2006 + 45600 Furniture& Fixtures 0 0 45700 Office Equip& Furnishings 104,400 9,500 45720 Office Equip-Capital Lease 0 5,000 45800 Construction Contract 2,196,000 912,000 45801 Outside Engineering 15,000 0 45804 Legal Fiscal Costs 0 0 45805 Other Project Costs 152,050 47,123 45807 Alloc Pvmt Mgmt to Genl Fund -150,000 0 45808 Alloc Pvmt Mgmt to SWM Fund -75,000 0 45809 Alloc Pvmt Mgmt to Water Fund -100,000 0 45810 Alloc Pvmt Mgmt to Sewer Fund -25,000 0 45830 Alloc PMP to City of New Brighton 0 0 45900 Trees& Landscaping 0 170,000 45901 Hard Surfaces& Trails 0 0 45903 Playground Equipment 0 0 45905 Park Equip(Fixed) 0 0 45907 Misc Park Improvements 0 0 45950 Capital-Enterprise Funds 0 0 46010 Debt Principal 175,000 190,000 46020 Interfund Loan Principal 0 0 46120 Interfund Loan Interest 10,000 0 46011 Interest on Bonds 111,376 72,250 46300 Bond Underwriting Fees 0 0 Other 0 0 Total Capital Outlay $2,505,978 $1,484,098 Operating Transfers 47200 Transfer to Genl Fund (101) 93,666 90,666 47212 Oper Transfer to Prog Fund (226) 0 0 47213 Transfer Out 0 0 47215 Oper Transfer to TCAAP Fund (229 0 0 47240 Oper Transfer to Bldg Fund (408) 0 0 47242 Oper Transfer to Cap Equip (4l 1) 41,734 18,439 47243 Oper Transfer to Pub Safety(412) 161,786 79,316 47260 Oper Transfer to PIR(501) 0 0 47284 Transfer to EDA TIT#2 (704) 0 0 47285 Transfer to GO Bonds 1998(325) 286,376 262.250 Total Transfers $583,562 $450,671 15 City of Arden Hills Comparison -2005 Adopted Budget vs.Proposed 2006 48100 Refund & Reimbursements 0 0 49100 Forgivable Loan Disbursments 0 0 Otber 0 0 Total-Expenditures $8,950,274 $8,180,662 16 0 0 o o L � C6 N O O o O O C N 00 p N cr0 ID N■ ab CJ N r C 0 m O p J C 3 C C m @ 0 o @ = U a m E CU Q Q o6 U VA N 4' C O WW o rn co O U p 'A n� W o U N � o r M O O r clj CL N o M (p r w r O N o N tp N D N V U c0 o N N @ c0 co co C O 00 o a co♦^ o (° ♦i/ rn ii @ of v Nn O c c N N C @ c ti O @ N OI N c IL Y � @ (n d 1/ 0 n n 0 v N N N m r n O O O W V M O ° C ° O _m o w U O C o c O N N r C O o 0 O N ° � co ° r o ° N o ai co E n N °o d C N ` w c6 N N o N y y Li LL N p C C _� ca U U _N J L C O L` 0 m L`o L U 18 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY GENERAL FUND BY DEPARTMENT .. ....Y.ti,n„,.......,,.3:4.._n......'4A..n. ,-.n a...,an...... .. i ..n.,..va. .. ..n.... ... .... .... ......... _ ....,., REVENUE MAYOR& COUNCIL $0 $0 ELECTIONS $0 $0 ADMINISTRATION $2,504,729 $2,604,065 LEGAL $0 $0 PLANNING &ZONING $80,475 $56,000 GOVT. BUILDINGS $54,666 $58,667 CITY HALL $0 $0 POLICE &ANIMAL CONTROL $36,900 $26,900 FIRE PROTECTION $0 $0 PROTECTIVE INSPECTION $370,595 $251,000 STREET MAINTENANCE $66,200 $69,668 PARK MAINTENANCE $1,465 $1,200 RECREATION $124,900 $123,300 OPERATING TRANSFERS OUT $0 $0 TOTAL GENERAL FUND REVENUE $3,239,930 $3,190,800 EXPENDITURES MAYOR& COUNCIL $67,404 $68,395 ELECTIONS $800 $19,825 ADMINISTRATION $513,731 $460,201 LEGAL $64,000 $60,000 PLANNING &ZONING $109,823 $119,310 GOVT. BUILDINGS $126,113 $116,083 CITY HALL $112,387 $92,215 POLICE & ANIMAL CONTROL $718,225 $776,417 FIRE PROTECTION $230,936 $257,732 PROTECTIVE INSPECTION $213,329 $192,845 STREET MAINTENANCE $448,680 $496,383 PARK MAINTENANCE $275,726 $269,173 RECREATION $181,255 $188,467 OPERATING TRANSFERS OUT $177,520 $73,755 TOTAL GENERAL FUND EXPENDITURES $3,239,929 $3,190,800 Variance: Revenue minus Expenditures $U '-- Note: Operating Transfer Out-excess from general fund; 25% of excess is transferred to Capital Equip.Fund and 75% is transferred to Public Safety Fund. 19 lt ,ARZEN HILLS 2006 PROPOSED—SUMMARY BY DEPT. Department Name: Mayor and Council 2005 Budget: $67,404 2006 Proposed Budget: $68,395 Departmental Overview/Summary: The City operates under the Plan A form of government. The City Council, comprised of the Mayor and four Council members, serving in an at-large capacity, is the legislative body of the City. This department provides for Mayor and Council compensation, Council meetings and work sessions, management consultants, memberships, and publishing legal notices. Financial Overview- 2006 Mayor & Council Capital Outlay,$0,0% Personal Services, $17,655,26% Operating Transfers, $0, 0% Other Sery/Charges, Supplies, $47,740,70% $3,000,4% Significant Changes from Prior Year: No significant changes are scheduled.. 20 City of Arden Hills Proposed 2006 Budget Mayor and Council REVENUE Grand Total-Revenues $0 $0 21 City of Arden Hills Proposed 2006 Budget Mayor and Council EXPENDITURES PERSONAL SERVICE 41060 Council Salaries 16,400 16,400 41220 Fica Expense 1,255 1,255 Total Personal Service $17,655 $17,655 SUPPLIES 42010 Office Supplies/Accessories 1,000 1,000 42020 Copier/Paper Expense 1,000 1,000 42030 Printed Forms 1,200 1,000 Other - - Total Supplies $3,200 $3,000 OTHER SERVICES & CHARGES 43070 Prof Svcs-Managements Fees 4,000 4,000 43110 Recording Secretary Fees 4,500 4,600 43220 Postage General 2,200 2,200 --1 43224 Postage Newsletter 5,500 5,600 43240 Delivery Service 100 100 43510 Legal Notice Publishing 2,500 2,600 43550 Newsletter Printing 8,000 8,400 43552 Newsletter Writing/Editing 1,500 1,300 43620 Open Meeting Liability Insurance 500 500 44330 Dues/Subscriptions/Licenses 9,500 7,000 44360 I-35W Corridor Coalition 2,549 5,340 44370 Training & Subsistence 4,500 5,000 44372 Employee Recognition Program 1,000 800 44905 Town Hall Meeting 200 300 Other - - Total Other Services & Charges $46,549 $47,740 Grand Total- Expenditures $67,404 $68,395 22 I't EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Elections 2005 Budget: $800 2006 Proposed Budget: $19,825 Departmental Overview/Summary: City elections are held in even numbered years, coinciding with general elections. Permanent voter registration files are maintained by Ramsey County. The City is responsible for providing booths,vote tabulation equipment, election judges and City ballots. Financial Overview—2006 Elections Supplies, $750, 4% Other Sery/Charges, $14,075, 71% Operating Transfers, $0,Tf/ 0% Personal Services, $0, Capital 0% Outlay, $5,000, 25% Significant Changes from Prior Year: This is an election year. We are required to acquire capital equipment for the elections. 23 City of Arden Hills Proposed 2006 Budget Elections mwmmml�- C' REVENUE Grand Total-Revenues $0 $0 24 City of Arden Hills Proposed 2006 Budget Elections p[j EXPENDITURES SUPPLIES 42010 Office Supplies/Accessories 750 Other - - Total Supplies $0 $750 OTHER SERVICES & CHARGES 43065 Election Judge Payments - 13,000 43090 Appl Software Support Fees 600 600 43220 Postage General - 200 43310 Mileage Reimbursement - 75 44370 Training & Subsistence 200 200 Total Other Services & Charges $800 $14,075 CAPITAL OUTLAY 45720 Office Equip -Capital Lease - 5,000 Other - - Total Capital Outlay $0 $5,000 Grand Total-Expenditures $800 $19,825 25 ,ARQEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Administration 2005 Budget: $513,732 2006 Proposed Budget: $460,201 Departmental Overview/Summary: The Administration Department is responsible for administering Council policies, coordinating Council agendas, managing City finances, issuing business licenses and permits and providing administrative support to other functional areas within the City. Financial Overview—2006 Capital Administration Outlay, Operating $8,500, 2% Transfers, $0, 0% Other Seri/Charges, $142,980, 31% Personal Services, $292,521, 63% Supplies, $16,200, 4% FTE Allocation: 4.0 Sillnificant Changes from Prior Year: No significant changes, other than increased health care costs and step increases. Also, included are small technology improvements. Overall, the 2006 has decreased and this is primarily due to reduce technology upgrades. 26 City of Arden Hills Proposed 2006 Budget Administration ; m � `c.s.x�� r, s•a �� 3c s-r'e. �, 1.,��,,t a play ..., .5.,..�!.�.-. .. ,°*�,,4,..,.,.......,.w.,�....,..a.,.3ES.,.••.3. .. .s. ?•.,H-�.5, 'E. .. w.._ 'wk....:. .. .,... REVENUE PROPERTY TAXES 31010 General Tax Levy 2,170,660 2,263,243 31020 Deliquent Property Taxes 10,400 6,500 31030 Mobile Homes 5,200 5,000 31040 Fiscal Disparities 184,010 175,875 Total Property Taxes $2,370,270 $2,450,618 LICENSES & PERMITS 32110 Liquor, On Sale& Sunday 33,770 35,000 32111 Liquor, Off Sale 640 1,000 32160 Contractors 4,260 4,500 32180 Business Licenses 13,010 14,000 32240 Dog Registration 2,500 3,000 32245 Cat Registration 250 600 Total Licenses & Permits $54,430 $58,100 INTERGOVERNMENTAL REVENUE �-' 33480 State PERA Aid 5,179 5,179 Total Intergovernmental Rev. $5,179 $5,179 CHARGES FOR SERVICES 34100 General Government Fees 1,350 - 34120 Water Tower Antenna Rentals 50,500 50,500 Total Charges for Services $51,850 $50,500 MISCELLANEOUS RECEIPTS 36230 Contributions/Franchise Fees 10,000 24,000 36270 Misc Reimbursements 5,000 7,668 Total Misc. Receipts $15,000 $31,668 INTEREST INCOME 36210 Interest Income 8,000 8,000 Total Interest Income $8,000 $8,000 Grand Total-Revenues $2,504,729 $2,604,065 27 City of Arden Hills Proposed 2006 Budget Administration EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 210,243 221,023 41020 Overtime Salaries 200 - 41120 Car Allowance 1,800 1,800 41130 Employer Savings Match 2,511 2,281 41210 Pera Employer Expense 11,637 13,261 41220 Fica Expense 16,291 16,908 41300 Insurance Expense 21,909 24,568 41310 Life Insurance 1,680 1,680 41510 Workers' Comp Ins Premiums 9,915 11,000 Total Personal Service $276,186 $292,521 SUPPLIES 42010 Office Supplies/Accessories 7,500 10,000 42020 Copier/Paper Expense 2,000 2,200 42030 Printed Forms 1,500 1,500 42040 Envelopes& Letterhead 2,500 2,500 Other - - Total Supplies $13,500 $16,200 OTHER SERVICES& CHARGES 43010 Prof Svcs-Auditing Fees 9,335 8,500 43050 Fiscal Consultant Fees - 10,000 43075 Prof Svcs-FSA Admin Fees 1,600 2,000 43076 EAP Admin Fee 1,500 1,500 43090 Appl Software Support Fees 7,165 5,000 43091 PC Network Support Fees 12,000 8,000 43215 Cell Phone Charges 1,300 - 43220 Postage General 8,000 12,000 43240 Delivery Service 300 200 43310 Mileage Reimbursement 1,000 800 43410 Advertising-Employment 2,500 2,500 43610 General Liability Insurance 16,500 20,000 43615 Excess Liability Insurance 2,200 2,500 43650 Surety Bond 200 200 44045 Maintenance of Office Equip. 1,995 4,380 44090 Other Services 500 800 44150 Equipment Rental 6,500 - 44330 Dues/Subscriptions/Licenses 3,000 5,600 --� 28 City of Arden Hills Proposed 2006 Budget 44370 Training& Subsistence 7,000 7,000 44380 Bank Services Charges 12,250 12,000 `— 44900 Misc Community Projects 40,000 40,000 Other - - Total Other Services&Charges $134,845 $142,980 CAPITAL OUTLAY 45400 Other Equipment - 7,000 45700 Office Equip& Furnishings 89,200 1,500 Other - - Total Capital Outlay $89,200 $8,500 Grand Total- Expenditures $513,731 $460,201 29 ,AVEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Legal 2005 Budget: $64,000 2006 Proposed Budget: $60,000 Departmental Overview/Summary: The City Attorney acts as an advisor to the Council and staff on legal matters and represents the City in legal actions. He prepares the contracts, ordinances, legal opinions and legal documents needed for the operation of City government. Financial Overview—2006 Legal Capital Outlay, $0, Personal 0% Services, $0, 0% Supplies, $0, 0% Other Sery/Charges, Operating $60,000, Transfers, $0, 100% 0% Significant Changes from Prior Year: None 30 City of Arden Hills Proposed 2006 Budget Legal REVENUE Grand Total-Revenues $0 $0 L. 31 City of Arden Hills Proposed 2006 Budget Legal EXPENDITURES OTHER SERVICES & CHARGES 43040 Prof Svcs-Legal Fees 22,000 20,000 43045 Prof Svcs-Legal Prosecution 42,000 40,000 Other - - Total Other Services & Charges $64,000 $60,000 Grand Total- Expenditures $64,000 $60,000 32 ARZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Planning & Zoning 2005 Budget: $109,823 2006 Proposed Budget: $119,310 Departmental Overview/Summary: The Planning Commission is established by City Ordinance and consists of seven members appointed annually by the City Council. The Commission meets monthly to consider proposals to the City for variances to the Zoning Ordinance, special use permits, commercial/industrial applications, subdivision platting, and other cases related to City development. The Planning Commission operates in an advisory capacity to the City Council. The City utilizes the staff City Planner position as the primary resource in managing the applicant case load and has responsibility for various other planning related projects. Financial Overview - 2006 Planning &Zoning Other SendCharges, $19,750, 17% Capital Outlay, $500, 0% Operating Transfers, $0, 0% Personal Services, $96,760, 81% Supplies, $2,300, 2% FTE Allocation: 1.3 Significant Changes from Prior Year: Personal Services increase due to step increase in pay scale. 33 City of Arden Hills Proposed 2006 Budget Planning &Zoning REVENUE LICENSES & PERMITS 32190 Sign Permits 1,875 1,000 32215 Plan Check Fee 70,000 50,000 Total Licenses & Permits $71,875 $51,000 CHARGES FOR SERVICES 34103 Plat& Other Fees 8,600 5,000 Total Charges for Services $8,600 $5,000 Grand Total -Revenues $80,475 $56,000 34 City of Arden Hills Proposed 2006 Budget Planning &Zoning EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 69,454 76,065 41130 Employer Savings Match 1,507 1,584 41210 Pera Employer Expense 3,841 4,564 41220 Fica Expense 5,428 5,940 41300 Insurance Expense 7,240 8,032 41310 Life Insurance 554 575 Total Personal Service $88,024 $96,760 SUPPLIES 42010 Office Supplies/Accessories 1,000 1,000 42020 Copier/Paper Expense 1,000 1,000 42030 Printed Forms 300 300 Other - - Total Supplies $2,300 $2,300 OTHER SERVICES & CHARGES 43030 Prof Services-Engineering Fees 1,500 5,000 43035 Rebillable Engineering Fees 3,000 3,000 43040 Prof Svcs-Legal Fees 1,500 1,500 43042 Rebillable Legal Fees 2,000 2,000 43090 Appi Software Support Fees 2,000 - 43110 Recording Secretary Fees 2,000 1,800 43220 Postage General 950 950 43310 Mileage Reimbursement 100 - 44330 Dues/Subscriptions/Licenses 1,650 1,000 44370 Training& Subsistence 2,000 2,000 44375 Planning Commission Training 700 500 44900 Misc Community Projects - 2,000 Other - - Total Other Services & Charges $17,400 $19,750 CAPITAL OUTLAY 45700 Office Equip & Furnishings 2,100 500 Other - - Total Capital Outlay $2,100 $500 35 City of Arden Hills Proposed 2006 Budget Grand Total-Expenditures $109,824 $119,310 --� 36 'It ,AVEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Government Building— O & MBldg. 2005 Budl4et: $126,113 2006 Proposed Budtet: $116,083 Departmental Overview/Summary: This department provides for maintenance and utilities of the City Operations and Maintenance facility. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of the City Hall on Hwy 96. The new facility is complete and occupied as of October , 2004. Financial Overview - 2006 Government Bldg. (OW) Supplies, Personal $3,700, 3% Services, $6,229, 5% Other Sery/Charges, Capital $105,654, Outlay, $500, 92% 0% Operating Transfers, $0, 0% FTE Allocation: .1 Significant Chan1jes from Prior Year: Reduction is primarily due to reduced capital outlays and staff costs. 37 City of Arden Hills , Proposed 2006 Budget Government Building O & M Bldg REVENUE OTHER INTERNAL REVENUE 38400 Building Rent 54,666 58,667 Total Other Internal Revenue $54,666 $58,667 Grand Total-Revenues $54,666 $58,667 38 City of Arden Hills Proposed 2006 Budget Government Building O & M Bldg EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 4,749 4,979 41020 Overtime Salaries 1,545 - 41110 Unused Vacation/Sick Pay 100 - 41210 Pera Employer Expense 348 299 41220 Fica Expense 452 381 41300 Insurance Expense 540 534 41310 Life Insurance 37 37 Total Personal Service $7,771 $6,229 SUPPLIES 42110 Cleaning Supplies - 600 42230 Bldg& Grounds Maintenance 1,030 1,100 42250 Landscaping Material - 1,000 42400 Small Tools & Minor Equip 1,000 1,000 Other - - Total Supplies $2,030 $3,700 OTHER SERVICES& CHARGES 43210 Telephone 1,236 4,584 43215 Cell Phone Charges 4,120 4,320 43810 Electric Utility 700 350 43830 Natural Gas Expense 3,050 8,400 44015 Maint of Bldg & Grounds 96,500 88,000 44090 Other Services 206 - Other - - Total Other Services & Charges $105,812 $105,654 CAPITAL OUTLAY 45400 Other Equipment 10,500 500 Other - - Total Capital Outlay $10,500 $500 Grand Total-Expenditures $126,113 $116,083 39 ,!It EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: City Hall 2005 Budget: $112,387 2006 Proposed Budget: $92,215 Departmental Overview/Summary: This department captures all of the operation/maintenance related costs for the City Hall facility. Financial Overview - 2006 City Hall Capital Outlay, $0, 0% Personal Services, Operating $20,857, 23% Transfers, $0, 0% Other Supplies, Sery/Charges, $1,250, 1% $70,108, 76% FTE Allocation: .3 Significant Changes from Prior Year: Reduction in general maintenance costs, including exterior planting of trees and landscaping. Also planned are increases in utility costs. 40 City of Arden Hills Proposed 2006 Budget City Hall REVENUE Grand Total-Revenues $0 $0 41 City of Arden Hills Proposed 2006 Budget City Hall EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 15,576 16,520 41110 Unused Vacation/Sick Pay 100 - 41130 Employer Savings Match 123 137 41210 Pera Employer Expense 861 991 41220 Fica Expense 1,201 1,264 41300 Insurance Expense 1,666 1,803 41310 Life Insurance 142 142 Total Personal Service $19,669 $20,857 SUPPLIES 42110 Cleaning Supplies 103 250 42230 Bldg & Grounds Maintenance 3,605 1,000 Other - - Total Supplies $3,708 $1,250 OTHER SERVICES & CHARGES 43210 Telephone 15,450 10,800 43800 City Hall Water/Sewer Utilities 2,060 2,618 43810 Electric Utility 10,815 - 43830 Natural Gas Expense 20,600 25,200 44010 Cleaning & Waste Removal 18,540 19,100 44015 Maint of Bldg& Grounds 20,000 10,500 44090 Other Services 1,030 1,340 44150 Equipment Rental 515 550 Other - - Total Other Services & Charges $89,010 $70,108 Grand Total -Expenditures $112,387 $92,215 42 lt EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Police & Animal Control 2005 Budget: $718,225 2006 Proposed Budget: $776,417 Departmental Overview/Summary: Law Enforcement services for Arden Hills are provided on a contractual basis with Ramsey County Sheriff's department. Animal control services are provided by means of contracting with Animal Control Services, an independent contractor utilized by other metro communities. Financial Overview-2006 Police &Animal Control Personal Capital Services, $0, Outlay, $0, 0% 0% Operating Transfers, $0, Other 0% Sery/Charges, $776,217, Supplies, 100% $200, 0% CD Significant Changes from Prior Year: Increase in Police contract amount from Ramsey County. 43 City of Arden Hills Proposed 2006 Budget Police &Animal Control .. ..r ". ..»,'. REVENUE CHARGES FOR SERVICES 34202 False Alarms 5,500 5,000 34206 Dog Impound Fees 400 400 Total Charges for Services $5,900 $5,400 FINES & FORFEITS 35110 Hwy Patrol Fines 18,000 1,500 35130 DWI Forfeitures 1,000 - 35140 Violations Bureau 12,000 20,000 Total Fines& Forfeits $31,000 $21,500 Grand Total-Revenues $36,900 $26,900 44 City of Arden Hills Proposed 2006 Budget Police &Animal Control EXPENDITURES SUPPLIES 42174 Misc Family Special Events - 200 Other - - Total Supplies $0 $200 OTHER SERVICES & CHARGES 43130 Ramsey County Sheriff Contract 711,000 768,367 43150 Animal Ord Enforcement 7,000 7,500 43814 Electricity-Civil Defense 225 350 Other - - Total Other Services & Charges $718,225 $776,217 Grand Total- Expenditures $718,225 $776,417 L 45 'it -ARQEN_,HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Fire Protection 2005 Budget: $230,936 2006 Proposed Budget: $257,732 Departmental Overview/Summary: Fire protection for Arden Hills is provided by Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire department presently provides services from four stations to Arden Hills as well as Shoreview and North Oaks. Arden Hills pays direct costs associated with Station No. 1, located at 3246 New Brighton Road, and other allocated costs provided in the contract. Financial Overview—2006 Fire Protection Capital Personal Outlay, $0, Services, $0, 0% 0% Supplies, $0, 0% Other Operating Sery/Charges, $257,732, Transfers, $0, 100% 0% Significant Changes from Prior Year: LJVFD fire protection services budget increased by 11% over past year. This increase is primarily due to inflationary adjustments as well as changes to the funding formula that allocates the operating costs between the contracted cities. 46 City of Arden Hills Proposed 2006 Budget Fire Protection REVENUE Grand Total -Revenues $0 $0 47 City of Arden Hills Proposed 2006 Budget Fire Protection -� EXPENDITURES OTHER SERVICES & CHARGES 43140 Fire Protection Contract 230,936 257,732 Other _ _ Total Other Services & Charges $230,936 $257,732 Grand Total- Expenditures $230,936 $257,732 48 'It EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Protective Inspection 2005 Budget: $213,329 2006 Proposed Budget: $192,845 Departmental Overview/Summary: The city staff includes a Building Official and a full-time Building Inspector. The building inspector position is no longer shared with LJVFD. This department is responsible for all building construction,plumbing, sanitary sewer,water and mechanical inspections within the City. Electrical inspections are contracted for by an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. Financial Overview-2006 Protective Inspections Capital Outlay, $0,0% r.. Personal Services, Other $161,025, Sery/Charges, 83% $30,520, 16% Supplies, $1,300,1% Operating Transfers,$0, 0% FTE Allocation: 2.4 Significant Changes from Prior Year: Cost reductions are in the area of electrical inspections due to reduced construction activity. 49 City of Arden Hills Proposed 2006 Budget Protective Inspection h1 . # u REVENUE LICENSES & PERMITS 32210 Plan Review& Bldg Permits 266,820 175,000 32220 Mechanical Permits 36,175 26,000 32230 Plumbing Permits 15,100 14,000 32260 Electrical Permits 30,015 20,000 32275 Fire Suppression Permits 7,870 5,000 32278 Fire Permit Plan Check Fee 1,625 2,000 Total Licenses & Permits $357,605 $242,000 MISCELLANEOUS RECEIPTS 36202 State Bldg Code Surcharges 12,000 8,000 36203 City Bldg Code Surcharges 990 1,000 Total Misc. Receipts $12,990 $9,000 Grand Total-Revenues $370,595 $251,000 50 City of Arden Hills Proposed 2006 Budget Protective Inspection a EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 134,502 124,905 41130 Employer Savings Match 886 1,071 41210 Pera Employer Expense 7,438 7,494 41220 Fica Expense 10,357 9,555 41300 Insurance Expense 15,536 16,983 41310 Life Insurance 1,016 1,016 Total Personal Service $169,735 $161,025 SUPPLIES 42010 Office Supplies/Accessories 300 300 42020 Copier/Paper Expense 50 - 42030 Printed Forms 500 250 42120 Motor Fuel-Gas - 750 Other - - Total Supplies $850 $1,300 OTHER SERVICES & CHARGES 43102 Electrical Inspections 22,000 15,000 43215 Cell Phone Charges 1,000 1,020 43310 Mileage Reimbursement 200 250 44040 Maint of Vehicles & Equip 500 500 44060 Bldg Code Surcharges 12,000 7,700 44330 Dues/Subscriptions/Licenses 545 550 44370 Training & Subsistence 3,000 5,500 Other - - Total Other Services & Charges $39,245 $30,520 CAPITAL OUTLAY 45700 Office Equip & Furnishings 3,500 - Other - - Total Capital Outlay $3,500 $0 Grand Total-Expenditures $213,330 $192,845 51 ,!It ,ARZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Street Maintenance 2005 Budget: $448,680 2006 Proposed Budget: $496,383 Departmental Overview/Summary: This department is responsible for maintaining City streets, including snowplowing, minor street repair, street signs and street sweeping. Financial Overview - 2006 Street Maintenance Operating Personal Transfers, $0, Services, 0% $142,843, 29% Capital Outlay, $30,000, 6% Supplies, $42,690, 9% Other SendCharges, $280,850, 56% FTE Allocation: 2.1 Significant Changes from Prior Year: The budgeted amount for this year has increased in the area of capital outlay,which is the anticipated purchase of Toro Groundmaster. In addition, a higher amount of contribution is necessary from the general fund for the Ridgewood Neighborhood construction. 52 City of Arden Hills Proposed 2006 Budget Street Maintenance REVENUE INTERGOVERNMENTAL REVENUE 33419 MSA-Maintenance 65,700 69,668 Total Intergovernmental Rev. $65,700 $69,668 MISCELLANEOUS RECEIPTS 36275 Private Street Light Reimb 500 - Total Misc. Receipts $500 $0 Grand Total-Revenues $66,200 $69,668 53 City of Arden Hills Proposed 2006 Budget Street Maintenance R _ LN _ g. 'iF EM � A EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 95,742 99,901 41020 Overtime Salaries 7,000 7,000 41040 Temporary Employees 8,500 8,000 41110 Unused Vacation/Sick Pay 3,009 - 41130 Employer Savings Match 140 147 41210 Pera Employer Expense 5,682 6,414 41220 Fica Expense 8,521 8,790 41300 Insurance Expense 11,382 11,715 41310 Life Insurance 876 876 Total Personal Service $140,851 $142,843 SUPPLIES 42010 Office Supplies/Accessories 309 310 42030 Printed Forms 52 75 42111 Uniform Expense 695 - 42120 Motor Fuel-Gas 21 - --� 42121 Motor Fuel-Diesel 2,575 2,880 42150 Shop Materials-O&M 2,060 2,100 42210 Equip Maintenance Material 6,695 7,500 42240 Sand, Salt, Roadmix 25,750 22,500 42260 Sign Repair Materials 5,150 5,100 42400 Small Tools & Minor Equip 618 625 42401 Safety Equipment 1,545 1,600 Other - - Total Supplies $45,470 $42,690 OTHER SERVICES & CHARGES 43030 Prof Services-Engineering Fees 19,315 25,000 43090 Appl Software Support Fees 618 10,000 43310 Mileage Reimbursement 155 200 43812 Electricity-Semaphores 10,300 6,750 43813 Electricity-Street Lighting 18,025 18,200 44010 Cleaning & Waste Removal - 300 44032 Misc Street Maint Projects 3,090 4,200 44033 Pvmt Management Seal Coating 50,000 5,000 44034 Pvmt Management Alloc Costs 150,000 200,000 44037 Maint of Street Lights 4,120 4,150 44040 Maint of Vehicles & Equip 2,575 2,800 -� 54 City of Arden Hills Proposed 2006 Budget 44090 Other Services 1,545 1,600 44150 Equipment Rental 1,236 1,500 44330 Dues/Subscriptions/Licenses 412 500 44370 Training& Subsistence 618 650 Other - - Total Other Services & Charges $262,009 $280,850 CAPITAL OUTLAY 45500 Heavy Machinery& Auto - 30,000 45700 Office Equip & Furnishings 350 - Other - - Total Capital Outlay $350 $30,000 Grand Total-Expenditures $448,680 $496,383 55 lt I ,A DEN HILLS 2006 PROPOSED BUDGET— SUMMARY BY DEPT. Department Name: Parks Maintenance 2005 Budget: $275,726 2006 Proposed Budget: $269,173 Departmental Overview/Summary: The Park Maintenance department is responsible for the maintenance of City parks and trials. Financial Overview -2006 Capital Park Maintenance Outlay, $0, 0% Operating Transfers, $0, 0% Other Sery/Charges, $61,410, 23% Personal Services, $161,019, 60% Supplies, $46,744, 17% FTE Allocation: 2.3 Significant Changes from Prior Year: The City budgets for sealcoating every other year; the budget for this project does not include sealcoating. 56 City of Arden Hills Proposed 2006 Budget Parks Maintenance REVENUE CHARGES FOR SERVICES 34408 Reimb of Dis Tree Removal 735 - 34780 Park Facility Rental Fees 730 1,200 Total Charges for Services $1,465 $1,200 Grand Total -Revenues $1,465 $1,200 57 City of Arden Hills Proposed 2006 Budget Parks Maintenance YOM, EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 100,912 105,371 41020 Overtime Salaries 2,705 3,000 41040 Temporary Employees 22,000 23,500 41110 Unused Vacation/Sick Pay 4,012 - 41130 Employer Savings Match 84 77 41210 Pera Employer Expense 5,730 6,322 41220 Fica Expense 9,616 10,088 41300 Insurance Expense 12,315 11,715 41310 Life Insurance 945 945 Total Personal Service $158,319 $161,019 SUPPLIES 42010 Office Supplies/Accessories 309 300 42030 Printed Forms - 500 42111 Uniform Expense 773 800 42120 Motor Fuel-Gas 3,605 5,850 -� 42121 Motor Fuel-Diesel 5,150 11,394 42151 Shop Materials-Parks 773 600 42210 Equip Maintenance Material 3,090 5,000 42230 Bldg& Grounds Maintenance 15,450 16,000 42250 Landscaping Material 5,150 5,000 42400 Small Tools & Minor Equip 1,000 1,000 42401 Safety Equipment 258 300 Other - - Total Supplies $35,558 $46,744 OTHER SERVICES & CHARGES 43030 Prof Services-Engineering Fees 6,565 6,500 43110 Recording Secretary Fees 1,442 1,500 43210 Telephone 1,236 1,200 43215 Cell Phone Charges 1,200 1,332 43310 Mileage Reimbursement 773 200 43810 Electric Utility 6,695 11,928 44010 Cleaning& Waste Removal 773 1,200 44033 Pvmt Management Seal Coating 25,000 - 44040 Maint of Vehicles & Equip 4,120 2,500 44050 Tree Removal-Public Prop 28,750 28,000 44055 Tree Removal-Private Prop - 1,500 58 City of Arden Hills Proposed 2006 Budget 44058 Weed Control/Removal 1,236 1,200 44090 Other Services 1,030 1,000 44150 Equipment Rental 155 150 44180 Sanitation/Facility Rental 1,236 1,200 44330 Dues/Subscriptions/Licenses 258 500 44370 Training & Subsistence 1,030 1,000 44900 Misc Community Projects - 500 Other - - Total Other Services & Charges $81,499 $61,410 CAPITAL OUTLAY 45700 Office Equip & Furnishings 350 - Other - - Total Capital Outlay $350 $0 Grand Total- Expenditures $275,726 $269,173 59 ,.It ,ARQEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Recreation Program 2005 Budget: $181,255 2006 Proposed Budget: $188,467 Departmental Overview/Summary: The Recreation department was moved to the general fund in 2004, from the Special Revenue Fund#226 (Program Fund). This department provides all year recreation activities to residents of Arden Hills as well as residents from neighboring communities. The Community Service Fund (Special Revenue Fund#225) continues to supplement youth activities through an operating transfer each year. Financial Overview - 2006 Recreation Capital Outlay, $0, 0% Operating Transfers, $0, Other 0% ServrCharges, $44,350, 24% Supplies, Personal $14,200, 8% Services, $129,917, 68% FTE Allocation: 1.5 Significant Changes from Prior Year: The increase in the 2006 Recreation budget accurately reflects the personnel costs. There are no planned equipment replacements. Budget does reflect $5,000 for the use of third party recreation software package. 60 City of Arden Hills Proposed 2006 Budget Recreation Program REVENUE CHARGES FOR SERVICES 34730 Summer Playground Fees 8,000 9,500 34740 Summer Trip Fees 500 500 34781 Adult Programs 400 300 34782 Youth Programs 40,000 40,500 34785 Adult Softball 18,000 17,000 34790 After School Programs 17,000 17,500 34791 Special Events Programs 2,000 2,000 Total Charges for Services $85,900 $87,300 OTHER FINANCING SOURCES 39230 Transfer from 225 39,000 36,000 Total Other Financing Sources $39,000 $36,000 Grand Total- Revenues $124,900 $123,300 61 City of Arden Hills Proposed 2006 Budget Recreation Program EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 74,573 78,032 41040 Temporary Employees 22,000 28,000 41130 Employer Savings Match 1,562 1,451 41210 Pera Employer Expense 4,124 4,682 41220 Fica Expense 7,507 8,111 41300 Insurance Expense 8,144 9,220 41310 Life Insurance 420 420 Total Personal Service $118,330 $129,917 SUPPLIES 42010 Office Supplies/Accessories 1,700 1,700 42020 Copier/Paper Expense 1,600 1,600 42030 Printed Forms 100 100 42170 Arts & Crafts Supplies 600 700 42171 Adult Sports Equipment 2,500 2,500 42172 Youth Sports Equipment 4,500 4,500 -� 42173 Summer Playground Trips 500 500 42174 Misc Family Special Events 1,800 2,000 42175 Penny Carnival Materials 500 600 Other - - Total Supplies $13,800 $14,200 OTHER SERVICES & CHARGES 43080 Prof Svcs-Instructor Fees 16,000 17,000 43084 After School Programs 1,000 1,000 43086 Special Events Programs 1,000 1,500 43088 ISD 621 Bldg Coordinator 2,000 1,000 43090 Appl Software Support Fees 10,000 5,000 43215 Cell Phone Charges 800 800 43220 Postage General 750 750 43224 Postage Newsletter 1,500 2,000 43310 Mileage Reimbursement 800 600 43550 Newsletter Printing 10,000 11,000 44180 Sanitation/Facility Rental 2,575 2,400 44330 Dues/Subscriptions/Licenses 300 300 44370 Training& Subsistence 1,000 1,000 Other - - -IN 62 City of Arden Hills Proposed 2006 Budget Total Other Services& Charges $47,725 $44,350 CAPITAL OUTLAY 45700 Office Equip & Furnishings 1,400 - Other - - Total Capital Outlay $1,400 $0 Grand Total-Expenditures $181,255 $188,467 63 'It EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Operating Transfers Out 2005 Budget: $177,520 2006 Proposed Budget: $73,755 Departmental Overview/Summary: This department was set up to provide for operating transfers from the General Fund to other government funds with-in the City financial structure. Financial Overview- 2006 Operating Transfer Out Capital Outlay, $0, Operating 0% Transfers, $73,755, Supplies, $0, 100% 0% Other Personal Seri/Charges, Services, $0, $0, 0% 0% Significant Changes from Prior Year: The operating transfers are based on the budgeted excess revenue over expenditures in the General Fund. The transfer in 2006 will go to Public Safety Capital (75%) and Capital Improvement Funds (25%) for future CIP needs. 64 City of Arden Hills Proposed 2006 Budget Operating Transfers Out REVENUE Grand Total-Revenues $0 $0 65 City of Arden Hills Proposed 2006 Budget Operating Transfers EXPENDITURES OPERATING TRANSFERS OUT 47242 Oper Transfer to Cap Equip(411) 41,734 18,439 47243 Oper Transfer to Pub Safety (412) 135,786 55,316 47285 Transfer to GO Bonds 1998(325) - - Total Transfers $177,520 $73,755 Grand Total-Expenditures $177,520 $73,755 66 rn N LO c7 V5, o cc� O W CC) a) O J N o C\i m 03, M � Y � Z Q U w LU -D U O j U LL- U) N W > � (D z O w O0 w N 0- z a. CL (C) O (n O `n 0 N Y N � U) C6 o O 4t Lo LO �LLI LL IT Z o0 0 f (D w r Lo C) � w N N 0 *k (Y) w LL H Q 0 w 67 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY SPECIAL REVENUE FUNDS BY FUND S^ x REVENUE COMMUNITY SERVICES $65,750 $60,000 PROGRAM $0 $0 PARKS $15,500 $0 CABLE $52,825 $53,875 TCAAP $126,850 $225,000 RISK MANAGEMENT $25,865 $23,800 EDA GENERAL $30,275 $30,275 EDA TIF 41 $0 $0 EDA TIF 92 $378,000 $385,000 EDA TIF #3 $41,185 $43,800 EDA REVOLVING $2,685 $2,700 TOTAL SPECIAL REV FUND REVENUE $738,935 $824,450 EXPENDITURES COMMUNITY SERVICES $65,000 $60,000 PROGRAM $0 $0 PARKS $55,650 $62,000 CABLE $58,891 $65,296 TCAAP $174,318 $279,823 RISK MANAGEMENT $13,000 $19,500 EDA GENERAL $41,126 $41,813 EDA TIF#1 $0 $0 EDA TIF #2 $290,376 $265,450 EDA TIF #3 $35,020 $38,250 EDA REVOLVING $0 $0 TOTAL SPECIAL REV FUND EXPENDITURES $733,389 $832,133 68 ARZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Community Services 2005 Budget: $65,000 2006 Proposed Budget: $60,000 Departmental Overview/Summary: This Special Revenue fund derives revenue from the required 10% contribution of net profit from charitable gambling organizations operating within the City. The City Council has a policy of expending revenues from this fund on the following basis: 60% for youth programs and 40% for Public Safety Capital. Financial Overview- 2006 Community Services Capital Operating �- Outlay, $0, Transfers, 0% $60,000, 100% Supplies, $0, 0% Other Personal SendCharges, Services, $0, $0, 0% 0% Significant Changes from Prior Year: The expenditures (transfers out) in the Community Services fund are based on the revenues. Since this fund is dependent upon charitable gambling revenue it is difficult to forecast. The budgeted transfers in 2006 will be split$36,000 to the General Fund for youth activities and$24,000 to Public Safety Capital. 69 City of Arden Hills Proposed 2006 Budget Community Services REVENUE MISCELLANEOUS RECEIPTS 36230 Contributions/Franchise Fees 65,000 60,000 Total Misc. Receipts $65,000 $60,000 INTEREST INCOME 36210 Interest Income 750 - Total Interest Income $750 $0 Grand Total-Revenues $65,750 $60,000 70 City of Arden Hills Proposed 2006 Budget Community Services EXPENDITURES OPERATING TRANSFERS 47200 Transfer to Genl Fund (101) 39,000 36,000 47243 Oper Transfer to Pub Safety(412) 26,000 24,000 47285 Transfer to GO Bonds 1998 (325) - - Total Transfers $65,000 $60,000 Grand Total-Expenditures $65,000 $60,000 71 lt EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Parks Fund 2005 Budget: $55,650 2006 Proposed Budget: $62,000 Departmental Overview/Summary: This Special Revenue fund was established for park/trail acquisition and development. Revenue for the Park Fund comes from developer park dedication fees, contributions, state grants, and investment interest. For the past few years, no new funds have been contributed to this fund. As a result of lack of new revenue, the balance in this fund is declining. Financial Overview- 2006 Park Fund Supplies, $0, Capital 0% Outlay, $62,000, Other 100% SeniCharges, $0, 0% Personal Operating Services, $0, Transfers, $0, 0% 0% Significant Changes from Prior Year: There are two CIP projects budgeted for in 2006, Tony Schmidt Underpass $32,000 and Gateway/Monument Sign $30,000. 72 City of Arden Hills Proposed 2006 Budget T .,ten Parks Fundy{ !}jj REVENUE INTEREST INCOME 36210 Interest Income 15,500 - Total Interest Income $15,500 $0 Grand Total-Revenues $15,500 $0 73 City of Arden Hills Proposed 2006 Budget Parks Fund EXPENDITURES CAPITAL OUTLAY 45140 Streets & Sidewalks 33,600 32,000 45805 Other Project Costs 22,050 30,000 Other - - Total Capital Outlay $55,650 $62,000 Grand Total-Expenditures $55,650 $62,000 74 EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Cable Fund 2005 Budget: $58,891 2006 Proposed Budget: $65,296 Departmental Overview/Summary: This Special Revenue fund accounts for revenue and expenditures related to cable TV, internet and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. Financial Overview-2006 Cable Capital Outlay, Personal $13,600, 21% Services, $26,696, 41% Operating Transfers, $0, 0% Supplies, $0, 0% Other Serv/Charges, $25,000, 38% FTE Allocation: .5 Significant Changes from Prior Year: The increase in budget is primarily due to equipment upgrades in the 2006 technology CEP as well as security system upgrades. 75 City of Arden Hills Proposed 2006 Budget Cable Fund REVENUE MISCELLANEOUS RECEIPTS 36230 Contributions/Franchise Fees 46,850 48,000 Total Misc. Receipts $46,850 $48,000 INTEREST INCOME 36210 Interest Income 5,975 5,875 Total Interest Income $5,975 $5,875 Grand Total-Revenues $52,825 $53,875 76 City of Arden Hills Proposed 2006 Budget Cable Fund EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 19,205 20,839 41130 Employer Savings Match 391 411 41210 Pera Employer Expense 1,062 1,250 41220 Fica Expense 1,469 1,594 41300 Insurance Expense 2,168 2,402 41310 Life Insurance 197 200 Total Personal Service $24,492 $26,696 SUPPLIES 42010 Office Supplies/Accessories 1,500 - 42210 Equip Maintenance Material 1,000 - 42400 Small Tools & Minor Equip 1,000 - Other - - Total Supplies $3,500 $0 OTHER SERVICES & CHARGES 43060 Clerical Services Fees 5,400 6,000 44040 Maint of Vehicles & Equip 5,000 4,000 44330 Dues/Subscriptions/Licenses 13,000 15,000 Other - - Total Other Services & Charges $23,400 $25,000 CAPITAL OUTLAY 45400 Other Equipment - 6,100 45700 Office Equip & Furnishings 7,500 7,500 Other - Total Capital Outlay $7,500 $13,600 Grand Total-Expenditures $58,892 $65,296 77 I't ,ARZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: TCAAP Fund 2005 Budget: $174,318 2006 Proposed Budget: $279,823 Departmental Overview/Summary: This Special Revenue fund was established to account for revenue and expenditure activity related to the City's comprehensive re-use planning at the Twin Cities Army Ammunition Plant (TCAAP) site. Revenues for this fund are primarily developer escrow reimbursements and investment interest. Financial Overview - 2006 TCAAP Capital Personal —� Outlay, $0, Services, 0 0 0 $48,323, 17% Operating Supplies, $0, Transfers, $0, 0% 0% Other Sery/Charges, $231,500, 83% FTE Allocation: .6 Significant Changes from Prior Year: The increase in the 2006 budget is due to anticipated increase in developer reimbursable expenses. There is an offset of$225,000 in developer revenue. 78 City of Arden Hills Proposed 2006 Budget TCAAP Fund ti REVENUE MISCELLANEOUS RECEIPTS 36272 TCAAP Developer Reimb-CRR 120,000 - 36274 Developer Reimbursement - 225,000 Total Misc. Receipts $120,000 $225,000 INTEREST INCOME 36210 Interest Income 6,850 - Total Interest Income $6,850 $0 Grand Total-Revenues $126,850 $225,000 79 City of Arden Hills Proposed 2006 Budget TCAAP Fund A � EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 38,996 38,896 41130 Employer Savings Match 446 469 41210 Pera Employer Expense 2,156 2,334 41220 Fica Expense 3,017 2,976 41300 Insurance Expense 3,071 3,398 41310 Life Insurance 231 250 Total Personal Service $47,918 $48,323 OTHER SERVICES & CHARGES 43031 TCAAP-Civil Engineer-URS 15,000 - 43049 TCAAP Legal 60,000 125,000 43051 TCAAP Finance Consultant-Ehlers 15,000 50,000 43122 TCAAP Planning-DSU 30,000 50,000 43550 Newsletter Printing 6,400 6,500 Other - - Total Other Services & Charges $126,400 $231,500 Grand Total -Expenditures $174,318 $279,823 80 lt EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Risk Management 2005 Budget: $13,000 2006 Proposed Budget: $19,500 Departmental Overview/Summary: This Special Revenue fund was established to pool dividends received from the League of MN Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the city to increase deductible limits in order to reduce premium costs. Financial Overview- 2006 Risk Management Capital Outlay, $0, 0% Personal Services, $0, 0% Supplies, $0, 0% Other Serv/Charges, Operating $19,500, Transfers, $0, 100% 0% Significant Changes from Prior Year: The expenditure for deductibles was increased to reflect the actual average from the past few years. 81 City of Arden Hills Proposed 2006 Budget Risk Managements —� t. ^' ti�z73. F 'xYy .�P. 'etilti�l . i. REVENUE MISCELLANEOUS RECEIPTS 36260 Group Liability Ins Dividend 20,000 18,000 Total Misc. Receipts $20,000 $18,000 INTEREST INCOME 36210 Interest Income 5,865 5,800 Total Interest Income $5,865 $5,800 Grand Total -Revenues $25,865 $23,800 82 City of Arden Hills Proposed 2006 Budget Risk Management EXPENDITURES OTHER SERVICES & CHARGES 44340 Awards & Indemnities-Property 9,000 12,000 44345 Awards & Indemnities-Auto 4,000 7,500 Other - - Total Other Services & Charges $13,000 $19,500 Grand Total- Expenditures $13,000 $19,500 83 'it -ARQEN_,HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: EDA General 2005 Budget: $41,126 2006 Proposed Budget: $41,813 Departmental Overview/Summary: This Special Revenue fund accounts for general administration activities that are not specific to any individual TIF district. Financial Overview- 2006 EDA General Capital Outlay, $0, 0% Operating Transfers, $0, 0% --� Personal Services, $31,813, 76% Other Sery/Charges, $10,000, 24% Supplies, $0, 0% FTE Allocation: .3 Significant Changes from Prior Year: There was an inter-fund loan established between the EDA and the PIR funds for the Indykiewicz property. Proceeds from the sale of land to Holiday Gas Station has enabled the City to pay-off the inter-fund loan. As a result of this pay-off, no interest is budgeted. 84 City of Arden Hills Proposed 2006 Budget EDA General REVENUE PROPERTY TAXES 31059 Tax Increment Excess Current 30,000 30,000 Total Property Taxes $30,000 $30,000 INTEREST INCOME 36210 Interest Income 275 275 Total Interest Income $275 $275 Grand Total -Revenues $30,275 $30,275 85 City of Arden Hills Proposed 2006 Budget EDA General h EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 25,393 25,712 41130 Employer Savings Match 279 293 41210 Pera Employer Expense 1,404 1,543 41220 Fica Expense 1,964 1,967 41300 Insurance Expense 1,960 2,168 41310 Life Insurance 126 130 Total Personal Service $31,126 $31,813 OTHER SERVICES & CHARGES 43050 Fiscal Consultant Fees - 10,000 Total Other Services & Charges $0 $10,000 CAPITAL OUTLAY 46120 Interfund Loan Interest 10,000 - Other - - Total Capital Outlay $10,000 $0 Grand Total- Expenditures $41,126 $41,813 86 ARQEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: TIF District #2 —Round Lake 2005 Budget: $290,376 2006 Proposed Budget: $265,450 Departmental Overview/Summary: TIF District No. 2,Round Lake Office,was established as a twenty-five year Redevelopment Development District on June 29, 1989. This district is located on the northeast quadrant of the I-35W/I-694 intersection. Improvements for this district were funded with the issuance of$3,100,000 General Obligation Tax Increment Bond on March 1, 1998. Debt Service Fund No. 325 was created to track repayment of the bond principal and interest. An inter-fund loan from PIR fund No. 501 was needed for the acquisition of the Indykiewicz property. There is currently a receivable on the books from Ramsey County for creation of the storm retention pond and other improvements needed because of the linkage with their Highway 96 reconstruction project. It is planned to pay-off the inter- fund loan, when the Indykiewicz property is sold and the Ramsey County receivable is realized. Financial Overview -2006 TIF #2 Round Lake Other Serv/Charges, Operating $3,200, 1% Transfers, $262,250, 99% Supplies, $0, 0% Personal Services, $0, Capital 0% Outlay, $0, 0% Significant Changes from Prior Year: In late 2004,the City refunded(refinanced) the above referenced bond in order to take advantage of the lower interest rates. The full year impact of the refunding is reflected in 87 the 2006 budget. The reduction is due to reduced interest costs. The refunding period was very timely as the interest rates have constantly risen since then. 88 City of Arden Hills Proposed 2006 Budget TIF District#2 - Round Lake REVENUE PROPERTY TAXES 31051 4C Tax Increment 378,000 385,000 Total Property Taxes $378,000 $385,000 Grand Total-Revenues $378,000 $385,000 89 City of Arden Hills Proposed 2006 Budget TIF District#2 - Round Lake .� INIZI .... .. .,. s ..�:�+. ..":..�..:.+.sr rw .�*.. .., ..,....,...,'tom z. ...s.•: ._w.?.o,: ,w,v.,,., a..+-....,...... ,. . EXPENDITURES OTHER SERVICES& CHARGES 43030 Prof Services-Engineering Fees 1,000 - 43040 Prof Svcs-Legal Fees 1,000 1,000 43050 Fiscal Consultant Fees 800 1,000 43055 County TIF Admin Fees 1,100 1,200 43510 Legal Notice Publishing 100 - Other - - Total Other Services & Charges $4,000 $3,200 OPERATING TRANSFERS 47285 Transfer to GO Bonds 1998(325) 286,376 262,250 Total Transfers $286,376 $262,250 Grand Total- Expenditures $290,376 $265,450 90 ARZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: TIF District # 3 — Cottage Villas 2005 Budget: $35,020 2006 Proposed Budget: $38,250 Departmental Overview/Summary: TIF Dist No. 3, Cottage Villas Housing,was originally certified as a Housing District on May 10, 1993. This district is located on the east side of Cleveland Avenue,just south of County Rd E-2/Cleveland Avenue intersection. This 64 unit Cottage Villas Apartment complex is available for low-moderate income seniors. The City entered into a"pay-as-you-go" agreement with Cottage Villas of Arden Hills Limited Partnership on February 28, 1994. The Development Agreement calls for the developer to be reimbursed for certain public development activities initially estimated at $834,286. Repayment to the developer will only be from tax increment actually received from the district. Payments will be 90% of the tax increment received not to exceed a total annual payment of$57,557. The City is not obligated to make payments after February 1, 2010. Financial Overview - 2006 TIF #3 Cottage Villas Capital Outlay, $0, Other 0% Sery/Charges, $38,250, Operating 100% Transfers, $0, 0% Personal Supplies, $0, Services, $0, 0% 0% Significant Changes from Prior Year: None 91 City of Arden Hills Proposed 2006 Budget TIF District#3 Cottage Villas -M may ' r° f REVENUE PROPERTY TAXES 31053 2H Tax Increment 39,850 42,500 Total Property Taxes $39,850 $42,500 INTEREST INCOME 36210 Interest Income 1,335 1,300 Total Interest Income $1,335 $1,300 Grand Total -Revenues $41,185 $43,800 92 City of Arden Hills Proposed 2006 Budget TIF District#3 Cottage Villas EXPENDITURES OTHER SERVICES & CHARGES 43050 Fiscal Consultant Fees 400 - 43055 County TIF Admin Fees 300 - 43059 Developer TIF Payments 34,320 38,250 Other - - Total Other Services & Charges $35,020 $38,250 Grand Total- Expenditures $35,020 $38,250 93 City of Arden Hills Proposed 2006 Budget EDA Revolving Fund REVENUE INTEREST INCOME 36210 Interest Income 2,685 2,700 Total Interest Income $2,685 $2,700 Grand Total-Revenues $2,685 $2,700 94 City of Arden Hills Proposed 2006 Budget EDA Revolving Fund h �' .,,ova w��.�°�,.�F.x �a..�...aS� �_.._... �., n�,�z n.�:�.. � �__:>.�.�.�..�..•.�.`± :�?n.��K'c`' EXPENDITURES Grand Total-Expenditures $0 $0 95 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY DEBT SERVICE FUND REVENUE PROPERTY TAXES $0 $0 LICENSES& PERMITS $0 $0 INTERGOVERNMENTAL REVENUE $0 $0 CHARGES FOR SERVICES $0 $0 FINES& FORFEITS $0 $0 MISCELLANEOUS RECEIPTS $0 $0 UTILITY BILLING RECEIPTS $0 $0 INTEREST INCOME $0 $0 OTHER INTERNAL REVENUE $0 $0 OTHER FINANCING SOURCES $286,376 $262,250 TOTAL DEBT SERVICE FUND REVENUE $286,376 $262,250 EXPENDITURES PERSONAL SERVICE $0 $0 SUPPLIES $0 $0 OTHER SERVICES& CHARGES $0 $0 CAPITAL OUTLAY $286,376 $262,250 OPERATING TRANSFERS $0 $0 REFUNDS& REIMBURSEMENTS 0 0 FORGIVABLE LOAN DISBURSEMENTS 0 0 OTHER 0 0 TOTAL DEBT SERVICE FUND EXPENDITURES $286,376 $262,250 96 lt EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Debt Service-G.O. TI Bonds 1998A 2005 Budget: $286,376 2006 Proposed Budget: $262,250 Departmental Overview/Summary: Issuance of$3,100,000 General Obligation Tax Increment Bonds dated March 1, 1998 were to finance various public improvements within TIF District No. 2. The improvements were generally the relocated 14th Street project and the Round Lake Road intersection improvements project. The bond issue was rated A+by Standard and Poor's Corporation. The seventeen year bonds mature on February 1, 2015. The City completed the refunding process in February, 2005. This will significantly reduce the interest cost over the life. Financial Overview—2006 Debt Service Capital Supplies, $0, Outlay, 0% $262,250, 100% Operating Transfers, $0, 0% Personal Other Services, $0, SendCharges, 0% $0, 0% Significant Changes from Prior Year: Reduced interest costs due to bond refunding. L 97 City of Arden Hills Proposed 2006 Budget Debt Service -G.O. TI Bonds 1998A a REVENUE OTHER FINANCING SOURCES 39240 Transfer from EDA#704 286,376 262,250 Total Other Financing Sources $286,376 $262,250 Grand Total-Revenues $286,376 $262,250 98 City of Arden Hills Proposed 2006 Budget Debt Service G.O. T1 Bonds 1998A R�K.a°'i�a+:."mm».Y?."s.va. EXPENDITURES CAPITAL OUTLAY 46010 Debt Principal 175,000 190,000 46011 Interest on Bonds 111,376 72,250 Other - - Total Capital Outlay $286,376 $262,250 Grand Total-Expenditures $286,376 $262,250 99 w J Cn m F- o F Z c') cn0wM w Q 2E p ajO >C ) Q 0 C W F- � cfl o Z � J Lb O LLI a_ > o° U O o a. ! � N off$ Q 0 o X zo LL w Q J (6 Q) a_ Z (n U p O Z J CDL D D U O � m nL 1. - C) 0 N } z w > � w � � Oho u.. _ cv � aLo Q � O c,S > oo UwT- --� O J J ti w w � D F— 69' a Qf t a a_ Q U 100 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY CAPITAL FUNDS BY FUND q REVENUE MUNICIPAL LAND & BUILDINGS $0 $0 NON-ASSESSIBLE ROAD IMPROVEMENTS $405,690 $0 CAPITAL IMPROVEMENTS $45,649 $18,439 PUBLIC SAFETY CAPITAL EQUIPMENT $161,786 $79,316 PERM IMPROV REVOLV (PIR) $519,622 $230,000 TOTAL CAPITAL FUND REVENUE $1,132,747 $327,755 EXPENDITURES MUNICIPAL LAND & BUILDINGS $0 $0 NON-ASSESSIBLE ROAD IMPROVEMENTS $631,000 $362,000 CAPITAL IMPROVEMENTS $0 $170,000 PUBLIC SAFETY CAPITAL EQUIPMENT $48,052 $17,123 PERM IMPROV REVOLV(PIR) $1,360,000 $550,000 TOTAL CAPITAL FUND EXPENDITURES $2,039,052 $1,099,123 101 ,.It -ARQEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Non Assessable Fund 2005 Budget: $631,000 2006 Proposed Budget: $362,000 Departmental Overview/Summary: This Capital fund was created to account for County and other projects the City of Arden Hills will be requested to cost participate in as well as some capital projects the City will be unable to assess property owners for. The project budgeted in 2006 is Ridgewood Neighborhood reconstruction. Financial Overview- 2006 Non-Assessible Improvements Other -� Sery/Charges, Capital $0, 0% Outlay, $362,000, Operating 100% Transfers, $0, 0% Services, $0, Supplies, $0, 0% 0% Silznificant Changes from Prior Year: Activity is projected to reduce in 2006 for this fund. 102 City of Arden Hills Proposed 2006 Budget Non-Assessable Fund REVENUE INTERGOVERNMENTAL REVENUE 33418 MSA Construction 365,000 - Total Intergovernmental Rev. $365,000 $0 INTEREST INCOME 36210 Interest Income 40,690 - Total Interest Income $40,690 $0 Grand Total-Revenues $405,690 $0 4 103 City of Arden Hills Proposed 2006 Budget Non Assessable Fund .� EXPENDITURES CAPITAL OUTLAY 45800 Construction Contract 596,000 362,000 45801 Outside Engineering 15,000 - 45805 Other Project Costs 20,000 - Other - - Total Capital Outlay $631,000 $362,000 Grand Total - Expenditures $631,000 $362,000 104 WIZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Capital Improvements 2005 Budtet: $0 2006 Proposed Budget: $170,000 Departmental Overview/Summary: This fund was created in 1995 with the intent of building a reserve to partially fund future General Fund capital equipment requirements. This use of the fund would level future levy spikes caused by differing annual capital requirements. Financial Overview - 2006 Captital Improvements Supplies, $0, Personal 0% Services, $0, 0% Operating Transfers, $0, 0% Capital Outlay, Other $170,000, Serv/Charges, 100% $0, 0% Significant Changes from Prior Year: The option is to fund Highway 96 Landscaping project out of this fund. This project may also be eligible for State Aid Funds. 105 City of Arden Hills Proposed 2006 Budget Capital Improvements REVENUE INTEREST INCOME 36210 Interest Income 3,915 - Total Interest Income $3,915 $0 OTHER FINANCING SOURCES 39101 Transfer from 101 41,734 18,439 Total Other Financing Sources $41,734 $18,439 Grand Total -Revenues $45,649 $18,439 106 City of Arden Hills Proposed 2006 Budget Capital Improvements � �33jjR EXPENDITURES CAPITAL OUTLAY 45900 Trees & Landscaping - 170,000 Other - - Total Capital Outlay $0 $170,000 Grand Total -Expenditures $0 $170,000 107 lt ,ARZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Public Safety Capital Equipment 2005 Budtet: $48,052 2006 Proposed Budget: $17,123 Departmental Overview/Summary: This Capital fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized police and fire capital requirements. Financial Overview- 2006 Public Safety Capital Capital � Supplies, $0, Outlay, 0% $17,123, 100% Operating Transfers, $0, 0% Personal Other Services, $0, SeaCharges, 0% $0, 0% Significant Changes from Prior Year: The budget for this fund is based on the LJVFD CIP for the budgeted year. 108 City of Arden Hills Proposed 2006 Budget Public Safety Capital Equipment - REVENUE INTEREST INCOME 36210 Interest Income - - Total Interest Income $0 $0 OTHER FINANCING SOURCES 39101 Transfer from 101 135,786 55,316 39230 Transfer from 225 26,000 24,000 Total Other Financing Sources $161,786 $79,316 Grand Total-Revenues $161,786 $79,316 109 City of Arden Hills Proposed 2006 Budget Public Safety Capital Equipment --� EXPENDITURES CAPITAL OUTLAY 45200 Building& Structures 2,500 - 45400 Other Equipment 42,927 - 45500 Heavy Machinery& Auto 2,625 - 45805 Other Project Costs - 17,123 Other - - Total Capital Outlay $48,052 $17,123 Grand Total-Expenditures $48,052 $17,123 110 EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: PIR Fund 2005 Budtet• $1,360,000 2006 Proposed Budget: $550,000 Departmental Overview/Summary: The Permanent Improvement Revolving(PIR) fund was established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. Financial Overview- 2006 PIR Supplies, $0, Capital 0% Outlay, �- $550,000, Operating 100% Transfers, $0, 0% Personal Services, $0, Other 0% Serv/Charges, $0, 0% Significant Changes from Prior Year: 2006 is expected to experience a reduction in PMP activity. 111 City of Arden Hills Proposed 2006 Budget PIR Fund REVENUE INTERGOVERNMENTAL REVENUE 33418 MSA Construction 300,000 - Total Intergovernmental Rev. $300,000 $0 MISCELLANEOUS RECEIPTS 36100 Special Assessments 109,622 130,000 Total Misc. Receipts $109,622 $130,000 INTEREST INCOME 36210 Interest Income 110,000 100,000 Total Interest Income $110,000 $100,000 Grand Total- Revenues $519,622 $230,000 112 City of Arden Hills Proposed 2006 Budget PIR Fund £ cic EXPENDITURES CAPITAL OUTLAY 45800 Construction Contract 1,600,000 550,000 45805 Other Project Costs 110,000 - 45807 Alloc Pvmt Mgmt to Genl Fund (150,000) - 45808 Alloc Pvmt Mgmt to SWM Fund (75,000) - 45809 Alloc Pvmt Mgmt to Water Fund (100,000) - 45810 Alloc Pvmt Mgmt to Sewer Fund (25,000) - Other - - Total Capital Outlay $1,360,000 $550,000 Grand Total-Expenditures $1,360,000 $550,000 L 113 0 ti CK W (D Q � N M cl� 1- uj K} QZ W LO W W r` N (-) ( � QQ � LL Z � LLf W U) _0 LZ () U) L O O Q. 4-a O r— L W n O o N Z M o M U � � � co W00 ~ ry Z � < U) p 114 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY ENTERPRISE FUNDS BY FUND y-yam � � ��«� ��' Sam •`y '�� REVENUE WATER $1,294,049 $1,309,719 SANITARY SEWER $1,140,333 $1,136,615 RECYCLING $64,555 $65,000 SURFACE WATER MANAGEMENT $385,622 $399,928 TOTAL ENTERPRISE FUND REVENUE $2,884,559 $2,911,262 EXPENDITURES WATER $1,259,310 $1,312,946 SANITARY SEWER $1,138,151 $1,201,146 RECYCLING $80,425 $82,588 SURFACE WATER MANAGEMENT $173,649 $199,675 TOTAL ENTERPRISE FUND EXPENDITURES $2,651,535 $2,796,355 115 'It ,ARQEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Water Utility Fund 2005 Budget: $1,259,310 2006 Proposed Budget: $1,312,946 Departmental Overview/Summary: The City maintains it's own water distribution system. Water is purchased from the City of Roseville, who in turn,purchases water on a wholesale basis from the St. Paul Water Board. In 2004 the City underwent a utility rate study performed by Abdo,Eick&Meyers. A rate increase took effect January, 2005. Prior to this change, Arden Hills had not seen an increase in water rates since January 1, 1999. Rates are scheduled to increase in small increments in 2006 and future years. 2005 experienced a 15% increase. Financial Overview- 2006 Wate r Operating Personal Transfers, Services, --� $27,333, 2% $240,118, Capital 18% Outlay, $0, 0% 7 Other Supplies, ServYCharges, $36,253, 3% $1,009,243, 77% FTE Allocation: 3.1 Significant Changes from Prior Year: Inflationary increases are budgeted in 2006. 2005 experienced a significant increase on water costs as they were passed through the City of Roseville. 116 City of Arden Hills Proposed 2006 Budget Water Utility Fund y� REVENUE PROPERTY TAXES 31900 Penalties & Interest 390 300 Total Property Taxes $390 $300 LICENSES & PERMITS 32270 Water Permit Fees 2,175 2,000 Total Licenses& Permits $2,175 $2,000 MISCELLANEOUS RECEIPTS 36196 Spec Assess Del Utility#0046 8,000 - Total Misc. Receipts $8,000 $0 UTILITY BILLING RECEIPTS 37100 Water Billings 1,057,780 1,110,669 37110 Standby Charges 153,364 135,000 37120 Late Charges 6,600 5,000 37130 MDH Water Test Fee 11,890 11,000 37140 Sales Tax 16,000 15,000 37180 Meter Deposits 500 500 37190 Water Meter Upgrade Svc Chrg 250 250 Total Utility Billings Receipts $1,246,384 $1,277,419 INTEREST INCOME 36210 Interest Income 37,100 30,000 Total Interest Income $37,100 $30,000 Grand Total-Revenues $1,294,049 $1,309,719 117 City of Arden Hills Proposed 2006 Budget Water Utility Fund EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 157,214 165,166 41020 Overtime Salaries 6,900 9,500 41040 Temporary Employees 8,500 8,000 41110 Unused Vacation/Sick Pay 3,009 - 41130 Employer Savings Match 977 652 41210 Pera Employer Expense 9,076 10,480 41220 Fica Expense 13,280 13,974 41300 Insurance Expense 17,946 19,345 41310 Life Insurance 1,320 1,500 41510 Workers' Comp Ins Premiums 9,915 11,500 Total Personal Service $228,137 $240,118 SUPPLIES 42010 Office Supplies/Accessories 773 775 42030 Printed Forms 1,545 1,550 42040 Envelopes & Letterhead 618 625 -� 42111 Uniform Expense 567 726 42120 Motor Fuel-Gas 6,000 9,630 42121 Motor Fuel-Diesel - 9,972 42150 Shop Materials-O&M 555 575 42210 Equip Maintenance Material 1,450 1,500 42270 Utility Maint Materials 9,000 10,000 42400 Small Tools & Minor Equip 500 500 42401 Safety Equipment 350 400 Other - - Total Supplies $21,358 $36,253 OTHER SERVICES& CHARGES 43010 Prof Svcs-Auditing Fees 9,335 9,000 43030 Prof Services-Engineering Fees 7,725 10,000 43090 Appl Software Support Fees 6,475 4,500 43091 PC Network Support Fees 7,200 7,700 43222 Postage Utilities 2,060 2,000 43310 Mileage Reimbursement 52 - 43610 General Liability Insurance 15,450 19,000 43615 Excess Liability Insurance 2,318 2,500 43650 Surety Bond 155 - 43810 Electric Utility 9,270 15,238 -� 118 City of Arden Hills Proposed 2006 Budget 43820 Water Purchases-Roseville 783,937 807,455 43825 MN DH Water Testing Fees 18,540 18,000 �— 43830 Natural Gas Expense 1,906 - 43850 Gopher State Fees 515 2,000 44036 Maint of Utilities 10,300 10,000 44040 Maint of Vehicles & Equip 1,545 1,000 44090 Other Services 515 500 44150 Equipment Rental - 250 44200 Depreciation 93,856 90,000 44330 Dues/Subscriptions/Licenses 515 600 44370 Training & Subsistence 515 500 44390 Sales Tax 10,300 9,000 Other - - Total Other Services & Charges $982,484 $1,009,243 OPERATING TRANSFERS 47200 Transfer to Genl Fund (101) 27,333 27,333 47285 Transfer to GO Bonds 1998 (325) - - Total Transfers $27,333 $27,333 Grand Total- Expenditures $1,259,312 $1,312,946 Capital Outlay $315,550 $160,000 119 'It ,ARZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Sanitary Sewer 2005 Budget: $1,138,151 2006 Proposed Budget: $1,201,146 Departmental Overview/Summary: The maintenance of the City sanitary sewer lines and lift stations are the responsibility of the City Operation and Maintenance department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Sanitary sewer rates have not increased since January 1, 2001. The City underwent a utility rate study performed by Abdo, Eick & Meyers. A rate increase took effect January, 2005. Financial Overview-2006 pera ing Transfers, Sanitary Sewer $27,333, 2% Personal Capital Services, Outlay, $0, $272,657, 0% 23% Other Supplies, SendCharges, $15,101, 1% $886,055, 74% FTE Allocation: 3.6 Significant Changes from Prior Year: Inflationary changes 120 City of Arden Hills Proposed 2006 Budget Sanitary Sewer c pt ?t t�01 • k , ::. ��,..........•, REVENUE PROPERTY TAXES 31900 Penalties & Interest 390 400 Total Property Taxes $390 $400 LICENSES & PERMITS 32280 Sewer Permit Fees 560 500 Total Licenses & Permits $560 $500 MISCELLANEOUS RECEIPTS 36196 Spec Assess Del Utility#0046 8,190 8,000 Total Misc. Receipts $8,190 $8,000 UTILITY BILLING RECEIPTS 37120 Late Charges 5,700 5,500 37200 Sanitary Sewer Billings 1,092,943 1,072,215 37271 SAC Charges - 25,000 Total Utility Billings Receipts $1,098,643 $1,102,715 INTEREST INCOME 36210 Interest Income 32,550 25,000 Total Interest Income $32,550 $25,000 Grand Total- Revenues $1,140,333 $1,136,615 121 City of Arden Hills Proposed 2006 Budget Sanitary Sewer I� "��"�`"�� -• �'�-.. - .�� ,� ',r x_ s� '. �� __ X44 ��. �°�.� •"�" ". z �� EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 178,481 187,360 41020 Overtime Salaries 10,500 13,000 41040 Temporary Employees 8,500 8,500 41110 Unused Vacation/Sick Pay 4,012 - 41130 Employer Savings Match 977 652 41210 Pera Employer Expense 10,451 12,022 41220 Fica Expense 15,182 15,978 41300 Insurance Expense 20,646 22,045 41310 Life Insurance 1,530 1,600 41510 Workers' Comp Ins Premiums 9,915 11,500 Total Personal Service $260,194 $272,657 SUPPLIES 42010 Office Supplies/Accessories 747 750 42030 Printed Forms 1,288 1,000 42040 Envelopes& Letterhead 464 400 42111 Uniform Expense 567 726 42120 Motor Fuel-Gas 52 75 42121 Motor Fuel-Diesel 2,060 3,150 42150 Shop Materials-O&M 515 500 42210 Equip Maintenance Material 2,987 3,000 42270 Utility Maint Materials 3,100 4,000 42400 Small Tools & Minor Equip 515 500 42401 Safety Equipment 350 1,000 Other - - Total Supplies $12,645 $15,101 OTHER SERVICES & CHARGES 43010 Prof Svcs-Auditing Fees 9,335 9,000 43030 Prof Services-Engineering Fees 34,765 35,000 43090 Appl Software Support Fees 3,575 3,575 43091 PC Network Support Fees 7,200 7,700 43210 Telephone 9,800 - 43222 Postage Utilities 2,163 2,000 43310 Mileage Reimbursement 103 - 43610 General Liability Insurance 15,450 20,000 122 City of Arden Hills Proposed 2006 Budget 43615 Excess Liability Insurance 2,318 2,500 43650 Surety Bond 155 - �— 43815 Electricity-Lift Stations 24,720 23,856 43860 MWCC-Current Year 566,500 576,000 43865 SAC Reimbursements - 25,000 44036 Maint of Utilities 61,800 50,000 44040 Maint of Vehicles & Equip 2,060 2,000 44090 Other Services - 2,500 44150 Equipment Rental - 1,500 44200 Depreciation 96,594 123,224 44330 Dues/Subscriptions/Licenses 412 1,000 44370 Training & Subsistence 1,030 1,200 Other - - Total Other Services & Charges $837,980 $886,055 OPERATING TRANSFERS 47200 Transfer to Genl Fund (101) 27,333 27,333 47285 Transfer to GO Bonds 1998 (325) - - Total Transfers $27,333 $27,333 Grand Total - Expenditures $1,138,152 $1,201,146 Capital Outlay $296,600 $697,000 123 ,ARZEN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Recycling Program 2005 Budget: $80,425 2006 Proposed Budget: $82,588 Departmental Overview/Summary: The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist in funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents' property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including the cooperative spring and fall joint cleanup day effort with the City of Shoreview. Financial Overview -2006 Capital Recycling Outlay, $0, Personal 0% Services, $9,588, 12% Operating Transfers, $0, 0% Supplies, $0, 0% Other Serv/Charges, $73,000, 88% FTE Allocation: .1 Significant Changes from Prior Year: 124 City of Arden Hills Proposed 2006 Budget Recycling Program ... � :- REVENUE PROPERTY TAXES 31900 Penalties & Interest 135 - Total Property Taxes $135 $0 INTERGOVERNMENTAL REVENUE 33620 County Aid-Recycling 17,760 18,000 Total Intergovernmental Rev. $17,760 $18,000 MISCELLANEOUS RECEIPTS 36199 Recycling Service Fee 46,000 47,000 Total Misc. Receipts $46,000 $47,000 INTEREST INCOME 36210 Interest Income 660 - Total Interest Income $660 $0 Grand Total-Revenues $64,555 $65,000 125 City of Arden Hills Proposed 2006 Budget Recycling Program —� NMI. EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 6,810 7,497 41020 Overtime Salaries 650 - 41130 Employer Savings Match 140 117 41210 Pera Employer Expense 413 450 41220 Fica Expense 581 574 41300 Insurance Expense 772 885 41310 Life Insurance 60 65 Total Personal Service $9,426 $9,588 SUPPLIES 42010 Office Supplies/Accessories 250 - 42030 Printed Forms 250 - Other - - Total Supplies $500 $0 OTHER SERVICES & CHARGES 43095 Outside Data Processing 500 - 43840 Res Recycling Costs 63,000 66,000 43845 Residential Cleanup Costs 7,000 7,000 Other - - Total Other Services & Charges $70,500 $73,000 Grand Total- Expenditures $80,426 $82,588 126 EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Surface Water Management 2005 Budget: $173,649 2006 Proposed Budget: $199,675 Departmental Overview/Summary: The function of the Surface Water Management (SWM)utility is the collection,treatment and disposition of storm water as well as the maintenance of the storm sewers. Fees have remained the same for this utility since January 1, 1999. The current fee structure is based upon zoning classification and parcel acreage. Due to results from the utility rate study performed in 2004 by Abdo, Eick and Meyers, SWM rates increased effective January, 2005. Collection of these fees is done through the utility billing process. Financial Overview- 2006 Capital Surface Water Management Outlay, $0, 0% Personal Services, $93,507, 47% Other SendCharges, $100,218, 50% Operating Transfers, $0, 0% Supplies, $5,950, 3% FTE Allocation: 1.5 Significant Changes from Prior Year: Inflationary changes and depreciation charges. 127 City of Arden Hills Proposed 2006 Budget Surface Water Management REVENUE UTILITY BILLING RECEIPTS 37120 Late Charges 1,107 1,200 37300 SWM Billings 376,515 391,728 Total Utility Billings Receipts $377,622 $392,928 INTEREST INCOME 36210 Interest Income 8,000 7,000 Total Interest Income $8,000 $7,000 Grand Total-Revenues $385,622 $399,928 128 City of Arden Hills Proposed 2006 Budget Surface Water Management } {gypr EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 68,796 72,311 41020 Overtime Salaries 590 500 41040 Temporary Employees 1,300 1,000 41110 Unused Vacation/Sick Pay 1,805 - 41130 Employer Savings Match 251 239 41210 Pera Employer Expense 3,837 4,369 41220 Fica Expense 5,427 5,647 41300 Insurance Expense 8,404 8,793 41310 Life Insurance 627 650 Total Personal Service $91,037 $93,507 SUPPLIES 42030 Printed Forms - 1,750 42150 Shop Materials-O&M - 300 42210 Equip Maintenance Material - 200 42270 Utility Maint Materials 3,090 3,100 42400 Small Tools & Minor Equip 773 500 �- 42401 Safety Equipment - 100 Other - - Total Supplies $3,863 $5,950 OTHER SERVICES & CHARGES 43030 Prof Services-Engineering Fees 38,625.0 30,000.0 44038 Maint of Strom Sewers 32,000.0 34,000.0 44150 Equipment Rental - 1,000.0 44200 Depreciation 8,021.0 35,118.0 44330 Dues/Subscriptions/Licenses 103.0 100.0 Other - - Total Other Services& Charges $78,749 $100,218 Grand Total - Expenditures $173,649 $199,675 Capital Outlay $75,000 $410,000 129 CD CD 260 6q 0) \ \ \ (1) � e 2 ? / ƒ ƒ 7 2R \ � > \ \ \ \ \ \ ƒ 2 / ® ® * ® /$ ogc a a e \o ? m _ % \ \ / ) # J / � \ \ / # % co CD f / � \ O ƒ / / \ # o = / E2 0 22 0 co N 7 = c \ \ \ / C: CD / 22 % \ 0 \ \ ~ / to I 3 % % %% < # 2 \ \ ) Of 3 2 = o m o a x » \ ƒ » E ) 0 o E = _0 - \ . . \ y± e \ _ / / } « ( 9 \ / ee z ± © \ & 2 ci \ / 2 ) \ \ 3325 � / \ j \ \ \ \ \ \ \ 5 \ 5 3 5 / e = = e o o = ƒ ƒ ƒ ƒ / ƒ CL$ $ R 130 i EN HILLS City of Arden Hills Request for Council Action Prepared by: Murtuza Siddiqui nS Dept.: Finance Agenda Item 7.A. Council Mtg. Date: 12/12/05 Adoption of 2006 Budget Final Action Needed By: 12/12/05 Budgeted Amount: (See Document) Actual Amount: N/A Funding Source: (See Document) Council Action Request: Staff recommends that the Council approve the attached 2006 Budget as presented by staff in the following manner: 1. Resolution No. 05-68 -Adopt the proposed 2006 Budget at$8,180,661; 2. Resolution No. 05-69- Certify the final 4% levy increase to the County in the amount of $2,523,737; 3. Resolution No. 05-70- Certify the final Special Karth Lake Levy in the amount of $13,782.67; 4. Resolution No. 05-71 —Approving the 2006 Employee Compensation Plan; 5. Resolution No. 05-72 -Revise the City's Contribution amount toward the Insurance premiums to $586 per month per employee. Staff Recommendation: (see above) Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable - ......... ....__.. . . -...__ Not applicable ............ __ Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. 05-68, 05-69, 05-70, 05-71 &05-72) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑ Other: Financial Implications: Adoption of the 2006 Budget Administrator/Staff Comments: Page 1 of 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-68 RESOLUTION ADOPTING THE 2006 BUDGET WHEREAS,the City Administrator has prepared an annual budget and the City Council has met several times for the purpose of discussing the 2006 budget; and WHEREAS, Chapter 275, Section 065 of Minnesota Statutes requires that the City hold a public hearing to adopt a budget; and WHEREAS,The City Council held a Truth-in-Taxation public hearing on December 5, 2005,to discuss the 2006 budget and has concluded the budget as prepared is appropriate. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the attached 2006 budget be adopted and approved: Re%,enue and Expenditures and General Fund Transfers In Transfers Out Taxes $2,450,618 General Gov't $1,317,340 Licenses &Permits $351,100 Public Safety $1,089,465 Intergovernmental $74,847 Street Maintenance $496,383 ... ............._.......... ---------- _....._...__....-.-__._.._.._._._.__...__.__._......................--.._........-..-.._.......-..............._........................- ......_...........-...............-- ---- -....._.. ---...._......., Charges for Service $149,400 Parks Maintenance $269,173 _._.___._..____............___._.__.__.._._._...-----...._..----.-..._..—_..__..__....._._.._......_.....___-..........__._._ _._..____.____........_..._......_.......__........__.._.. ..._...................... ___.._._____._.. Fines &Forfeits $21,500 Other Financing Uses $18,439 i ----...--....-................................ ---- .._._...-- -------.. ......__........__....._........_..._._...._..__..._.._.._.....-------...................... - ---- ._....._..._..__._.............. ..... ._._..._..___._._...---.._.__......, : Miscellaneous $48,668 j ...._...__.._____....____.....__........__._.__....__._.----...___.....__..___..._...........__...... __._...._..._._..__ ---_----.._........... .._ Other Financing Uses $94,667 _ a I ;; j Total General Fundd S3,I90800elat Ge�erl Fund ;I8p0 (Comm Svc. Park Cable ( incu Special Revenue Funds $824,450 TCAAP Insurance Deductible, $832,133 � (including the EDA) EDA) r Debt Service Funds $262,250 (Advance Refunding, G.O. Tax Increment Bonds) $262,250 (Non-Assess. Road Imprv., t Capital Project Funds $327,755 Mun. B1dgs.,PIR, Cap &Fire $1,099,123 ' Equip Sinking) Subt©tal Governmental Sub� iai GQ�ernmentl $4,605 5, $5- J `406 Funds Futds i Revenue ► Expenditures and General ► Transfers In Transfers Out (Water, Sewer,Recycling, Enterprise Funds $2,911,262 Surface Water Management— $2,796,355 i excluding Capital Outlay) TOTAL FUNDS; X7,516517 TOTAL F'UNllS " $8,18Q,6G1 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12" DAY OF DECEMBER, 2005. BEVERLY APLIKOWSKI, MAYOR ATTEST: MICHELLE WOLFE, CITY ADMINISTRATOR ,ARQEN.HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-69 A RESOLUTION SETTING THE FINAL LEVY FOR TAXES PAYABLE IN 2006 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2005,payable in 2006 upon taxable property in said City of Arden Hills for the following purposes: LEVY AMOUNT CERTIFIED BEFORE HACA HACA LEVY AMOUNT General Fund $2,523,737 $ - 0- $2,523,737 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12" DAY OF DECEMBER, 2005. BEVERLY APLIKOWSKI, MAYOR ATTEST: MICHELLE A. WOLFE, CITY ADMINISTRATOR ,ARZEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-70 A RESOLUTION SETTING THE FINAL SPECIAL LEVY FOR THE KARTH LAKE IMPROVEMENT DISTRICT PAYABLE IN 2006 BE IT RESOLVED by the Arden Hills City Council that the following proposed sums of money be levied for levy year 2005, payable in 2006 upon taxable property in the Karth Lake Improvement District for the installation of the pumping station to maintain and monitor the water level of Karth Lake. CERTIFIED LEVY AMOUNT $13,782.67 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12`h DAY OF DECEMBER, 2005. BEVERLY APLIKOWSKI,MAYOR ATTEST: MICHELLE A. WOLFE, CITY ADMINISTRATOR „ -A EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-71 Approving the 2006 Employee Compensation Plan BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota that it adopts the 2006 Employee Compensation Plan as found in: "ATTACHMENT A” ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF DECEMBER, 2005. ATTEST: BEVERLY APLIKOWSKI, MAYOR MICHELLE A.WOLFE, CITY ADMINISTRATOR \\Earth\Admin\Council\Resolutions\2005\05-71,A Resolution Approving the 2006 Employee Compensation Plan.doc i� rt O1 t- 01 N 01 �+ N N ®-? r q to M d M M O 00 r-! O N ri t£i IO \C �O \o C\ rt 00 �O \�C �T M O O On 00 t!1 IT In C 3 \O \O to to to IT d' 11V tT M, M N M to M M 00 N M 00 Nt to 0% N N "o to to N N O\ .--� ,-+ to to N 00 M 00 00 M t- \C \O I!t et 00 IV 00 kn kn 00 00 00 00 `:y�.: N •w 00 00 \%O \O kn 7r rt [ t^ r1 M O� O\ C1 �T d' IV tfi �T O \iC \O 00 00 00 to m to .. r-+ N 00 kn et d' -t «t 7? M M M M N N kn r- u. \O \O M rt N CV 00 M M O\ O\ r! t 00 00 M M O to t- IV O O O 00 00 \O It N \O \.O t- ON kn O^ 00 N N l^ l O ^... ............ kn �T rt t- N tl i d' \O O d' \O kn tri kn M M h �O 00 O 00 00 r- \z v \z ON ct : In to 1n v d• M M M M M M M N N V O � u C u C O C ow tn u �: rp cc o s. •.. •-. � r c o c. +-+ u O t,Z s• .v S � ice. � i, -a °' o c ° ° o cn A E .. ., .. ° M. u 40 4, ° UwAA V pq � UOf� V � 00 � V ,--A EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-72 A RESOLUTION APPROVING THE 2006 CITY CONTRIBUTION TO THE NON-BARGAINING UNIT EMPLOYEE MONTHLY BENEFITS BE IT RESOLVED, that the City Council of Arden Hills does hereby approve the contribution of five hundred and eighty-six dollars ($586.00) per month, per employee toward the non-bargaining unit employees benefits. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF DECEMBER, 2005. Beverly Aplikowski,Mayor ATTEST: Michelle A. Wolfe, Administration \\\Eatth\Admin\Council\Resolutions\2005\05-72,A Resolution Approving the 2006 Benefit Contribution.doc n EN HILLS MEMORANDUM DATE: December 8, 2005 Agenda Item 7.A TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer SUBJECT: Proposed 2006 Budget BACKGROUND: At the June 20, 2005, August 15, 2005, September 19, 2005, and November 21, 2005, Work Sessions,the Council provided staff with guidelines to initiate work and to prepare a Preliminary 2006 Budget. At these meetings, the Council provided staff with general guidelines and based on these guidelines, a draft preliminary budget was presented at the September 19th Work Session for discussion. The current version of the budget reflects discussion items from the September I9th and November 21St meetings, including changes to the City's Health Plan. On September 12, 2005, the Council adopted a preliminary Tax Levy in the amount of $2,523,737. The County has received the certification notice. On December 5, 2005,the City held the Truth in Taxation meeting. At the conclusion of the meeting, the mayor announced that hearing has been concluded and that there was not a need to schedule a follow-up meeting as no issues or concerns surfaced during this meeting. DISCUSSION: The attached 2006 Proposed Budget has projected expenditures of$8,180,661. This represents an overall reduction of 8.6% over the original adopted 2005 Budget. The General Fund budget is proposed at $3,190,800—a reduction of about 1.5%over the 2005 original adopted budget. It should be noted that general fund expenditures include a transfer out of funds to the Public Safety and Capital Funds for future improvement needs in the amount of $73,755. It should also be noted the City is experiencing a significant reduction of revenue in the area of building permits which is primarily due to reduced construction activity at Guidant and other businesses. We anticipate a reduction of at least $130,000 over the budgeted 2005 revenue estimates. The impact will be on the general fund. Memo 2006 Proposed Budget Memo 2 The following are the key highlights of the Proposed 2006 Budget: • Tax Levy—a 4% increase was adopted at the September 12, 2005 Council meeting. This translated into a$97,067 increase from 2005. The City certified this preliminary levy to Ramsey County on September 14, 2005. A final levy is established and certified in December. Please keep in mind that once a preliminary levy is established, the amount can be reduced, but it cannot be increased. • Overall, the preliminary budget was prepared based on needs,while taking into account the new revenue stream. As a general guideline, increases are limited to the amount of inflation. • Employee Salaries -Employee step/COLA increased by 2.75% as previously discussed by the Council. • Increase in employee benefits costs (health and dental). Based on the recent information available from our brokers, a ten(10)percent increase has been budgeted. The current City contribution towards health and dental is $533 per month. Over the past few years Council has approved budgeting for 50% of the increase in premium. At the June 20, 2005 Work Session, the Council was comfortable with this methodology. Staff estimates that the total premiums will increase by about $105 per month. Using this amount and the sharing formula, the City's contribution to the employee towards the premiums will increase to $586 per month. • $10,000 has been budgeted to hire consultant and or temporary staff for programming internal controls. This will enable the City to automate reporting. In addition to automation, assistance will be needed in enhancing internal controls and improved documentation. • Preliminary CIP numbers have been included in the budget. This includes: Ridgewood Neighborhood - $1,764,000; reconstruction of lift stations 1, 11, 12, & 13 - $560,000; replace one Toro ground master mower- $30,000; and Tony Schmidt Park Underpass - $32,000; Monument signage-$30,000. • Technology Upgrades - $22,600. This includes two replacement computers for the Cable Room - $1,600; one replacement laptop for the City Administrator- $1,500; a replacement digital camera$500; Speed Board - $4,000; Security upgrades - $7,500; Webfiche - $7,500. • Document Imaging—Budgeted $36,800 in 2005. Given the current staffing situation,we may not be able to implement it in 2005.Need to carry-over this amount in 2006. A budget amendment will occur in the early part of 2006. The preliminary 2006 Budget does not include any funds for the implementation. • Fire capital upgrades - $17,123. This includes replacing the squad room furniture at Arden Hills Station and the shared portion of acquiring a variety of equipment. • Fuel, electric, and gas costs have been budgeted according to current and anticipated increased costs at 40%. The increase in the cost for police services is driven by some key issues as outlined below: • Proposed addition of a second Traffic Deputy (5/1/06 start date)AH share is 10% Memo 2006 Proposed Budget Memo 3 �. 0 2% Salary Increase • PERA increase for Police and Fire from 9.3%to 10.5% • Insurance Benefit Increases • Workers Compensation Increases • Increase in Motor Vehicle Supplies • $11,000 for Tasers (first half of two-year program to acquire tasers for the department) • Cost increase for vehicles and an additional Investigative vehicle The overall Police Protection budget is increasing by 8%. The proposed budget for Fire Protection Services is projected to increase 11.6%. Overall the Lake Johanna Fire Department budget is increasing 3.8%; the increase for Arden Hills is related to the change in funding formula approved by the LJFD Board this year and discussed at a previous City Council Work Session. At the conclusion of the November 21, 2005, Work Session,the Council directed staff to prepare the necessary material for the Truth in Taxation meeting which was held on December 6,2005 at 6:30pm at the city Hall. After the adoption of the final budget and the final levy on December 12, 2005, the City will certify the final levy amount to the County before the end of the year. �. RECOMMENDED ACTION: Staff recommends that the Council approve the attached 2006 budget as presented by staff in the following manner: I. Resolution No. 05-68: Adopting the proposed 2006 Budget in the amount of$8,180,661; 2. Resolution No. 05-69: Setting the Final levy for taxes payable 2006 in the amount of $2,523,737; 3. Resolution No. 05-70: Setting the Special levy for the Karth Lake District in the amount of$13,782.67; 4. Resolution No. 05-71: Approving the revised 2006 Employee Compensation Plan; 5. Resolution No. 05-72: Approving the revised 2006 City Contribution to the Non- Bargaining Unit Employee Monthly Benefits to $586 per month and per employee.