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HomeMy WebLinkAbout11-14-05 Mayor: 1245 W.Highway 96 Beverly Aplikowski Arden Hills,Minnesota 55112 I CouDavid Grant Arden Hills City Council 651.634.5120 ills.m J' David Grant Y www.ci.arden-hiils.mn.us Brenda Holden Gregg Larson Lois Rem RE GULAR MEETING Monday November 14 2005 *REVISED City Vision A strong community that values our unique environment,our fiscal soundness, and our tradition as a desirable city in which to live,work,and play. Agenda City Council Meeting Convenes 7:00 PM Call to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. October 27,2005 City Council Minutes B. October 24,2005 City Council Minutes C. October 17,2005 City Council Minutes D. October 17,2005 Work Session Minutes E. October 11,2005 City Council Minutes F. October 11,2005 Work Session Minutes(2 sets of minutes) 3. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be. routine by the City Council and will be enacted by one motion under, A. Claims and Payroll a Consent Calendar format.There will be no separate discussion of B. Authorize the Advertisement of Bids for these items,unless a Council Member so requests,in which event, the 2006 Lift Station rehabilitation Project the item will be removed from the general order of business'and considered separately in its normal sequence on the agenda:- C. Lift Station#4 and#9 Reconstruction- Change Order#1 for$5,700.00 D. Lift Station#4 and#9 Reconstruction- Final Payment to Gridor Construction,Inc E. 2005 Red Fox-Grey Fox PMP Project Partial Payment#4 to Arnt Construction F. Motion to Approve Policy Changes to the City's Short Term Disability,Long Tenn Disability,and Life Insurance Policy for Non-union City Staff Members Arden Hills City Council Agenda November 14,2005 Page 2 G. Resolution No.05-61:Adopting the Ramsey County Emergency Operations j Plan H Resolution No.05-62: Adopting the Ramsey County All Hazard Mitigation Plan L Resolution No. 05-63:Adopting the 2006 City Council Meeting Schedule 4. PUBLIC INQUIRIESANFORMATIONAL Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council,please state your name and address for the record,and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council,we ask that individuals limit their comments to three(3)minutes. Written documents may be distributed to the Council prior to the meeting,or as bench copies,to allow a more timely presentation. 5. PUBLIC HEARINGS 6. NEW BUSINESS 7. Unfinished Business A. TCAAP Update Michelle Wolfe CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN Following the Regular City Council Meeting: • Closed Work Session-TCAAP Land Sale Negotiations-Pursuant to MS 13D.05 SUBD 3.6 • Work Session-TCAAP Meeting with CRR EN HILLS Approved: CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 27,2005, 7:30 A.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:40 a.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, and Brenda Holden. Absent: Councilmembers Lois Rem and Gregg Larson Also present were City Administrator, Michelle Wolfe; Finance Director/Treasurer, Murtuza Siddiqui; and Assistant to the City Administrator, Schawn Johnson. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting October 27th meeting agenda. The motion carried unanimously(3-0). 2. APPROVAL OF MINUTES No Minutes 3. CONSENT CALENDAR No Items 4 PUBLIC INQUIRIESANFORMATIONAL None 5. PUBLIC HEARINGS None \\Metro-inet_us\ArdenHills\Admin\Council\Minutes\Regular\2005\10-27-05 Draft.doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES October 27, 2005 2 6. NEW BUSINESS 6.A. Approve the Appointment of Karen Barton as Director of Community Development of the City of Arden Hills: Assistant to the City Administrator Schawn Johnson provided the City Council with an overview of the recruitment process. After completing the interview process, City staff recommends the appointment of Karen Barton as the City's new Director of Community Development. Ms. Barton has a Bachelor's Degree from the University of Minnesota in Housing and Community Development. She was recently employed by the City of Gresham, Oregon, as the City's Economic Development Manager. Ms. Barton also has worked for Anoka County, Hennepin County, City of Crystal, and the City of Brooklyn Center in community development related functions. Ms. Barton has also owned her own personnel staffing company. City staff is requesting City Council approval of the appointment of Karen Barton as the City of Arden Hills Director of Community Development. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the appointment of Karen Barton as the City's Director of Community Development. The motion carried unanimously(3-0). 6.B. Motion to approve Health Insurance Policy Changes for Non-Unions City Staff Members: City Administrator Michelle Wolfe and Assistant to the City Administrator Schawn Johnson provided the City Council with an overview of the proposed changes to the health insurance policy for non-union City staff members. City Administrator Michelle Wolfe stated that department heads have met with non-union city staff members to discuss the proposed changes to the health insurance plan. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve the changes to the City's health insurance policy for 2006. The motion carried unanimously(3-0). 7. UNFINISHED BUSINESS None CITY COUNCIL REPORTS None ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES 3 October 27, 2005 Mayor Aplikowski adjourned the City Council Meeting meeting at 7:45 a.m. Beverly Aplikowski Michelle A. Wolfe Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, November 14, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. I't EN HILLS Approved CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 24, 2005, 5:40 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 5:40 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, and Brenda Holden. Absent: Councilmembers Lois Rem and Gregg Larson Also present were City Administrator, Michelle Wolfe; Finance Director/Treasurer, Murtuza Siddiqui; and Assistant to the City Administrator, Schawn Johnson. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously(3-0). 2. APPROVAL OF MINUTES No Minutes 3. CONSENT CALENDAR No Items 4 PUBLIC INQUIRIES/INFORMATIONAL None 5. PUBLIC HEARINGS None 6. NEW BUSINESS 6.A. Approve the Appointment of Michelle Bruley as an Accounting Analyst for the City of Arden Hills- \\Metro-inet.us\ArdenHilis\Admin\Council\Minutes\Regular\2005\10-24-05 Draft.doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES October 24, 2005 2 Assistant to the City Administrator Schawn Johnson provided the City Council with an overview of Ms. Bruley's education and work related background. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the appointment of Michelle Bruley as an Accounting Analyst for the City. The motion carried unanimously(3-0). 7. UNFINISHED BUSINESS None CITY COUNCIL REPORTS None Mayor Aplikowski adjourned the City Council Meeting meeting at 5:50 p.m. Beverly Aplikowski Michelle Wolfe Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, November 14, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. 'It EN HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 17, 2005, 7:40 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDERIROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:40 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; and Assistant to the City Administrator, Schawn Johnson. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the meeting agenda as presented. The motion carried unanimously(4-0). 2. APPROVAL OF MINUTES No Minutes 3. CONSENT CALENDAR a. Claims and Payroll MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously(4-0). 4 PUBLIC INQUIRIES/INFORMATIONAL None �. 5. PUBLIC HEARINGS None \\Metro-inet.us\ArdenHills\Admin\Council\Minutes\Regular\2005\10-17-05 Draft.doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES October 17, 2005 2 6. NEW BUSINESS None 7. UNFINISHED BUSINESS None CITY COUNCIL REPORTS None Mayor Aplikowski adjourned the Regular City Council Meeting meeting at 7:44 p.m. Beverly Aplikowski Michelle Wolfe Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, November 14, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. L ,,-AAQEN HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MONDAY, OCTOBER 17, 2005,5:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 Call To Order Mayor Aplikowski called the meeting to order at 5:00 PM. Present: Mayor Aplikowski, Councilmembers: Gregg Larson, David Grant, and Brenda Holden, Absent: Lois Rem Staff present: City Administrator, Michelle Wolfe; Finance Director, Murtuza Siddiqui; Assistant to the City Administrator, Schawn Johnson; Operations and Maintenance Director, Tom Moore Ramsey County Emergency Management Ms. Krysta Reuter (Ramsey County Emergency Management Coordinator) gave a brief presentation to the City Council on the proposed county-wide emergency operations plan and hazard mitigation plan. The proposed Ramsey County Emergency Operations Plan would cover the sixteen local government agencies and create a unified emergency response management program amongst the different local government entities. Each community would be required to create an emergency response procedures plan that is specific to each local government agency. The intention for implementing a county-wide EOP is to improve communications and cohesiveness between the governing cities in Ramsey County during times of great need. The following is a list of the communities that have already approved the Ramsey County Emergency Operations Plan: • Gem Lake • Mounds View • North Oaks • North St. Paul • Ramsey County • Roseville • Shoreview • White Bear Lake The Ramsey County Department of Emergency Management and Homeland Security will maintain and revise the Emergency Operations Plan on an annual basis. They will act as a bridge between the Cities and Ramsey County. In case of an emergency, the County is willing to advise and assist the City during any natural, technological, or man-made disaster. ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 2 Mayor Aplikowski asked if the Ramsey County Emergency Operations Plan just covers storms or other natural disasters. Ms. Reuter said that the Emergency Operations Plan covers all natural disasters, terrorist attacks, and other potential threats to the City. Councilmember Grant asked if the Ramsey County Emergency Management Department was affiliated with the Sheriffs Department. Ms. Reuter noted that the Ramsey County Emergency Management Department is a separate entity under the direction of the County Manager. Although, the two departments do work together during emergency events. Mayor Aplikowski asked if the County offered emergency management drills for local governments. Ms. Krysta Reuter noted that Cites can participate in the county-wide emergency disaster drills or the County would be glad to assist with creating its own emergency drills for each individual community. Councilmember Holden asked if the City of Arden Hills would be required by adopting this plan to assist other communities within Ramsey County if a disaster occurred. Mr. Bill Hughes said that the City controls its own resources. The City may be asked to participate in the efforts, but they are not required. Councilmember Larson noted that different forms of communication were not addressed very well in the proposed Emergency Operations Plan. He expressed concern that a number of residents did not have access to phone service, TV's, or e-mails for a number of days after the September 21St storm. Is there anyway to address these types of situations? Mr. Bill Hughes said that the County values the City Council's input,but each situation is unique and it would be difficult to address each situation in the EOP. In some instances, it may be necessary for staff members or volunteers to go door-to-door. The communication issue should be addressed in the City's internal emergency management procedures. Councilmember Larson said that the proposed Emergency Operations Plan had the City Administrator as the lead person for the City in case of an emergency. He was wondering if the Mayor should be considered the lead person for the City. Councilmember Grant said that it may make sense for the City to have the Mayor as the lead person during an emergency. 2 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 3 Ms. Reuter noted that most cities have the Mayor as the spokes person for the City. The City Administrator or Manager typically handles the administrative work behind the scenes. City Council requested that the Ramsey County Emergency Operations Plan and Hazard Mitigation Plan be placed on the agenda of an up-coming City Council meeting for further discussion. Animal Control Issues Rick Ruzicka, City of Arden Hills Animal Control Officer, was in attendance to address any questions or concerns that the City Council may have regarding animal control issues. Mr. Ruzicka (Owner of Animal Control Services, Inc.) was asked to provide an overview of his company's services and the procedures he uses for handling stray or wild animals. Mr. Ruzicka provided the City Council with a list breaking down the number of animals that have been impounded, disposed of, and the number of violations written over the past five years. Councilmember Holden asked about the callout fees for the City. She recently had a stray cat in her neighborhood and Animal Control Services, Inc. was called out on three different occasions. Was the City charged for three different callouts? Mr. Ruzicka said that the City would only be charged for one callout. �., Councilmember Larson asked for clarification regarding what hours are considered a special callout. The following hours are specified as special callout times in the contract between the City and Animal Control Services Inc. (ACSI): • 6:00 p.m. to 9:00 p.m. $53.50 • 9:00 p.m. to 12:00 a.m. $67.00 • 12:00 a.m. to 7:00 a.m. $73.00 • Saturday and Sunday(7:00 a.m. to 6:00 p.m.) $67.00 • Saturday and Sunday(6:00 p.m. to 7:00 a.m.) $73.00 • Holidays (7:00 a.m. to 6:00 p.m. $67.00 • Holidays (6:00 p.m. to 7:00 a.m.) $73.00 Members of the City Council asked Mr. Ruzicka if there are any policies or procedures that the City Council should consider in the future regarding animal control. Mr. Ruzicka recommended that the City consider adopting a leash law for cats. Councilmember Grant asked if ACSI is allowed to write citations for the City. City Administrator Michelle Wolfe stated that State Statute and City Code allows for Animal Control Services to write city citations for animal related violations. 3 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 4 Councilmember Grant asked why the City was charged $853.00 recently for animal control services. Mr. Ruzikca noted that the expense was caused by the increased numbers of stray cats that have been picked up recently in the City. All animals must be held for a minimum of six days in a shelter. Councilmember Holden asked if Animal Control Services, Inc. dealt with wildlife problems. Rick Ruzicka said that he considers wild animal issues a home owner problem. If the animal bites an individual, then it would become an animal control issue. Members of the City Council agreed to review a leash law for cats and a no feeding of the wildlife ordinance in the near future. Financial Concepts Discussion Regarding Employee Insurance Benefits Ms. Shari Woodarck (Financial Concepts, Inc.) was in attendance to review to the City's current and proposed employee insurance benefit packages with the City Council. In May, City staff requested the assistance of Financial Concepts in reviewing the City's current short term disability, long term disability, group life insurance, and supplemental life insurance policies. After completing there review of our existing policies, Financial Concepts and City staff noticed that the City had overlapping short term disability and long term disability insurance policies. The City's current short term disability policy is a weekly benefit of $200.00 per week for a period of 26 weeks. The City's long term disability policy is a benefit that pays 60% of a disabled employee's salary. The long term disability insurance would be enacted after three months. Financial Concepts and City staff have been reviewing different short term disability plan options that are available to the City in order to eliminate this overlap in disability coverage. The intent of this change is to review potential ways in which the City could possibly maintain or reduce premium costs. Financial Concepts, Inc. has been working closely with our current short term and long term disability policy holder and was able to obtain a price quote for a 13 week short term disability benefit with a maximum weekly benefit of$1,000. The projected cost for this increased benefit would be $147.00 per month ($1,764.00 annually). At this time, the City currently pays $220.50 per month ($2646.00 annual fee) for a 26 week short term disability insurance benefit. Through the elimination of the overlap in the short term and long term disability policies, the City will be able to save approximately$882.00 per year in premium costs and increase the value of the short term disability benefit to staff members. Representatives from Financial Concepts, Inc. and City staff members have also been reviewing the renewal rates for the City's employee health insurance through the Lakes Country Service Cooperative. According to the 2006 rate proposals, the City would experience a 20% increase in premiums for 2006 if we continued with our current health insurance plan. In order to offset the 20% rate increase, City staff is considering a change to a less inexpensive plan. The recommended plan would result in a maximum out of pocket expense of$1,000 per person and $2,000 per family. The primary difference between the City's existing plan and the proposed 4 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 5 plan is that employees would be responsible for 20% (not to exceed the out of pocket maximums) of the costs associated with inpatient or outpatient services. The recommended change in policy would result in a 10%increase in health care premiums for the City in 2006. The projected changes to the employee benefit package could be implemented immediately for non-union employees, but would require a Memorandum of Understanding between the City and the Local 49ers in order for the changes to be implemented by the Operations and Maintenance Department. City Administrator Wolfe stated that staff's goal was to eliminate the overlap in coverage between the existing short term and long term disability policies, and use of the savings to increase the short term disability benefit level. Councilmember Larson agrees with the proposal that benefit levels should be increased for City staff. City Administrator Wolfe said that the City currently has a very good health care plan at this time. Unfortunately,the cost for this plan has increased by 20% from last year. In the future, the City may have to consider a cafeteria plan or health savings account plan. Ms. Shari Woodarck noted that the City is limited in the number of health care plans that it can participate in due to its small number of employees in its health care pool. Councilmember Holden asked what the projected costs for short term disability insurance will be in two years. City Administrator Wolfe said that the short term disability and long term disability insurance polices are market driven. It varies on a year to year basis. Councilmember Grant mentioned that the City Council will have to manage health care costs for the City in the future. City Administrator Wolfe said that the City could consider a health care plan with increased deductibles before the City explores the other HSA and VEBA options that are available at this time. Councilmember Larson suggested that the City Council consider increasing the life insurance benefit for staff members. Shari Woodarck stated that the City attempted to review the insurance rates for $20,000 of life insurance for each employee. The goal was to keep the rates similar and still increase the insurance benefit to staff. City Council recommended that City staff bring forth the recommended changes to the employee benefits to a future City Council meeting for further consideration. 5 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 6 Members of the City Council recessed at 7:40 PM for a brief City Council meeting to consider the approve claims and payroll related items. Mayor Aplikowski adjourned the meeting at 7:44 PM Mayor Aplikowski called the work session meeting to order at 7:50 PM. Storm Clean-up Update Operations and Maintenance Director Tom Moore provided the City Council with a status update on the storm clean-up. The following is a recap of the projected storm clean-up costs for the City of Arden Hills: I. Cost of the September 21, 2005 Storm Clean Up as of Wednesday, October 12, 2005; Curbside Pickup.............................................................$133,646.85 City Property Cleanup........................................................$7,689.30 Total Cost (with sales tax) .............................................$141,336.3 0 I1. Estimated total cost of clean up for October 13 and 14, 2005 is $10, 500.00. III. Estimated final total costs for the fist phase of the City clean up is $151,386.15. IV. Estimated costs for the second phase of the City clean up is as follows: Curbside Pickup...............................................................$26,800.00 City Property Cleanup......................................................$22,000.00 Total Cost (with sales tax) ...............................................$48,800.0 0 V. Estimated Final Total Costs for the First and Second Sweeps of the City is $200,186.30. Councilmember Larson asked City staff if there was enough storm related debris to warrant a second sweep through the City. 6 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 7 Councilmember Grant said that there appears to be of plenty of tree debris within the City to warrant a second pass. Councilmember Holden asked if the City had any plans to utilize a third crew. Operations and Maintenance Director said if a third crew was available, City staff would have to reevaluate our existing plan to incorporate this third crew. City Administrator Wolfe said if the City was provided a MnDOT truck for storm removal, the City could use one of our trucks for a different project. Mayor Aplikowski stated that the City should use the State and Ramsey County trucks if they are available. City Administrator stated that the City of Shoreview estimated that a tub grinder for chipping tree debris would cost roughly$350.00 per hour. Mayor Aplikowski thanked City staff for their hard work during the storm removal process. TCAAP Update- City Administrator Michelle Wolfe provided the City Council with an update on the appraisal process. The two appraisers will have to meet separately and discuss the differences in the GSA's and the City's appraisal numbers. Councilmember Larson said that he is not comfortable with letting the GSA control the negotiation process. The City should contact its congressional delegates regarding the status of the negotiation process. Mayor Applikowski asked if our appraisal of the TCAAP property is ready to go. City Administrator Michelle Wolfe said that the City is waiting for the GSA to say that they are ready to review the appraisal numbers. Mayor Aplikowski noted that the City Council may have to review the existing density codes and determine if changes are necessary in the future. City Administrator Wolfe said that the appraiser is not sure if the current vision plan will fit onto the TCAAP site. Athletic Fields- City Administrator Wolfe asked the City Council if discussions regarding the proposed athletic fields in the TCAAP site should take place in the near future. 7 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 g Councilmember Larson said that discussions regarding the athletic fields should be placed on hold at this time. Members of the City Council agreed that the athletic field discussion should be placed on hold at this time. Access from County Road I- City Administrator Michelle Wolfe asked the City Council if they are interested in continuing discussions regarding land access to County Road I for the TCAAP site. She suggested that the City continue discussions with the National Guard regarding access to County Road I. Councilmember Grant said that the City should consider a land swap or attempt to acquire the land easement for access to County Road I. Mayor Aplikowski suggested that the City schedule a meeting with the National Guard to continue discussions regarding a land swap or easement acquisition for access to County Road 1. Interim ALxreement- City Administrator Wolfe reported that CRR is interested in scheduling a meeting with the City to exchange information and ideas. CRR may be interested in discussing a new interim agreement. Councilmember Larson said that the City should be working with CRR to establish a better working relationship. City Administrator Wolfe said City staff will schedule a meeting with CRR in the near future. City Administrator Wolfe also reported that a meeting has been scheduled for November 28`x' at 1:00 PM to discuss the Response Action Agreement. Attorney Mike Comodeca will attend the meeting and be available afterwards to meet with the City Council. Density Discussion- City Administrator Wolfe asked the City Council if they are interested in discussing density issues regarding the TCAAP site. Mayor Aplikowski suggested that the City Council take a tour of other proposed residential development sites in the Twin Cities area. Councilmember Grant asked if it is worth visiting these sites if the City is not ready to make these types of decisions. He is more concerned about the general density of the TCAAP vision plan. 8 t ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 9 `-- City Administrator Wolfe noted that the City Council could review other projects in the spring. Councilmember Larson suggested that a member of DSU meet with the City Council to discuss the density issue. City Council requested that City staff ask DSU to lead a City Council discussion on density issues sometime early next year. Council Reports Councilmember Grant • Councilmember Grant reported that he recently received a letter from the I-35W Corridor Coalition seeking financial contributions from Arden Hills and other local communities for completing engineering studies. City Administrator Wolfe reported that the I-35W Corridor Coalition is also recruiting representatives from Blaine, Lino Lakes, and Anoka County to become members of this organization. • Councilmember Grant recommended that the City Council send a letter to the City of New Brighton objecting to the 14th Street Bridge proposal. The City Council should consider taking a motion on this issue. Mayor Aplikowski stated that she has attended all of the meeting pertaining to the Northeast Quadrant and she does not recall the idea of a 14th Street Bridge being considered a viable proposal. The idea was brought up by the New Brighton City Manager, but the proposal has not been discussed any further. Mayor Aplikowski noted that the next meeting is October 19th at the New Brighton Family Center. The meeting begins at 5:30 PM and is open to the public. Councilmember Larson asked the City Administrator to contact the City of New Brighton regarding the 14th Street bridge proposal. Councilmember Holden • Councilmember Holden recommended that City Councilmembers and City staff begin contacting the local business owners regarding donations for the Celebrating Arden Hills event. • Councilmember Holden asked about the status of the Red Fox/Grey Fox Pavement Management Project? Tom Moore, Operations and Maintenance Director, reported that the contractor is currently installing the bituminous surface and that the project should be completed by November 4th,weather permitting. 9 ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES October 17, 2005 10 Councilmember Larson • Councilmember Larson reported that the Lake Johanna Fire Board will be meeting on October 19th at the Shoreview Community Center. The meeting will start at 7:00 PM. Mayor Aplikowski • Mayor Aplikowski reported that letters thanking the Ramsey County Sheriffs Department and the Lake Johanna Fire Department for participating in this year's neighborhood meetings have been signed and will be sent out by City staff. The meeting adjourned at 9:35 PM Respectfully submitted by Schawn P. Johnson Beverly Aplikowski, MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR 10 EN HILLS Approved: CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 11, 2005, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, Lois Rem (arrived at 7:04 p.m.), and Brenda Holden. Absent: None. Also present were City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the meeting agenda as presented. The motion carried unanimously(4-0). 2. APPROVAL OF MINUTES A. September 26, 2005 City Council Minutes B. September 26, 2005 City Council Work Session Minutes C. September 19, 2005 City Council Work Session Minutes D. September 12, 2005 City Council Work Session Minutes E. September 12, 2005 City Council Minutes Councilmember Rem arrived at 7:04 p.m. CounciImember Holden requested the following changes: September 26 Regular Council meeting, Page 5, add to the section were Mayor Aplikowski commented about the Rice Creek Corridor, the following: Celebrated the transfer of additional property from the Federal Government to Ramsey County for continuation of the Rice Creek Corridor. September 12 Regular Council meeting, Page 6, 6`" paragraph, after corporate user add had to review the PUD again. \\Metro-inet.us\ArdenHills\Admin\Council\Minutes\Regular\2005\10-11-05 Draft.doc ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 11, 2005 2 Councilmember Grant requested the following changes: None Councilmember Rem requested the following changes: None Councilmember Larson requested the following changes: None Mayor Aplikowski requested the following changes: None Ms. Wolfe requested the following changes: None MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to approve the September 26, 2005 City Council Meeting Minutes as amended, the September 26, 2005 Council Work Session Minutes as presented, the September 19, 2005 City Council Work Session Minutes as amended, September 12, 2005 City Council Work Session Minutes as presented, and September 12, 2005 City Council Minutes as amended. The motion carried unanimously(5-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Resolution No. 05-58: Approve City Administrator's Performance Evaluation and step increase. C. 2005 Red Fox-Grey Fox PMP Project Partial Payment#3 to Amt Construction. d. Resolution No. 05-59: Authorizing Application for Recycling Score Grant Funds for 2006. C. Resolution No. 05-60: Canceling the October 31" City Council Meeting MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously(5-0). ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 11, 2005 3 L 4 PUBLIC INQUIRIES/INFORMATIONAL Lynn Ness, State of Minnesota, stated he worked on the ARMOR project. He noted as part of the growth of the system they were sharing the site and stated the existing tower would need to be replaced. He stated the proposed tower would be shorter than the existing tower. The tower would be 320 feet instead of 350 feet. He indicated as the bids have come back on the tower, it has been determined the tower would be a self-supporting type of a tower, which was different than the existing tower. He stated this tower would fit tighter on the property and they would no longer need the guide wires. He presented photographs of what the tower would look like to the Council. He stated one of the reasons they need this change was that MNDOT was planning the35W freeway expansion and the guide wires they would put on the tower would be on the freeway ramp. He stated the footprint on this tower would be smaller and easier to manage. He indicated this was an update for the Council. Councilmember Grant stated it appeared this new tower would be more prone to high winds because there were no guide wires. Mr. Ness replied these newer towers were stronger than the older towers and were not more prone to high winds. Councilmember Grant asked if the tower would be designed for weight bearing for ice also. Mr. Ness stated every tower now was designed to exceed the current wind load and icing standard. Councilmember Grant asked if there would be any cell phone antennas on the tower. Mr. Ness responded there were some levels that were designed to accommodate a cell phone antenna,but at this time, they have not been approached by any cell phone vendors. He noted they would entertain an option like this however. Councilmember Larson asked if the footprint would be in the same location as the current tower. Mr. Ness replied the new tower would be approximately 50 feet east of the existing tower. He indicated it was the plan to work on migrating all of the antennas off the old structure and he estimated they would have the other tower out of the area in approximately June, 2006. Councilmember Larson asked how they knew the proposed location of the tower would not interfere with the future freeway design. Mr. Ness responded in all of the designs MNDOT had put forth currently, the closest the freeway would get to the tower and building was 80 feet. He acknowledged this could change, but he had been informed by MNDOT that this was acceptable place for the tower. He stated the new tower would be completed within the next two months. Councilmember Larson asked if the tower could be moved more to the east and south. Mr. Ness responded they already had plans for that area. Councilmember Larson asked why they could not use some of the existing towers already in the City. Mr. Ness replied there were issues with location and if they got too far east they would have ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES ` OCTOBER 11,2005 4 problems and if went any higher, they could create interference with their own system. He stated they did not want to go any higher than they were now. Councilmember Larson asked if they could mount their equipment lower on another tower. Mr. Ness replied to go back and set up long-term costs right now, did not come across from their point as fiscally prudent. He noted they also did not want to be at the mercy of another carrier and this was not a responsible move when it pertained to public safety. Councilmember Grant noted the Mounds View High School was short on parking. He asked if there was any possibility of taking their excess property and having a short-term lease with the school for their overflow parking. Mr. Ness responded he was not sure he was the appropriate person to answer this, but he would take this into consideration. He noted however, in the past there were concerns with students crossing the road, but he believed this could be addressed with cross-walks, or some other type of traffic control. Councilmember Grant noted on the current tower there were a number of lights. He asked how the lighting would be accommodated on this tower. Mr. Ness responded the existing tower had four levels of lights,but now that they were going less in height, all they would need was one light at the top of the tower, along with the structure lights being on at night and those structure lights would be on all three sides. He stated there were actually less lights on this new tower. Mayor Aplikowski requested they consider adding additional landscaping to their site also. Councilmember Grant stated if this was a County structure, the County was not subject to the Planning Commission and Council approval. He asked if this held true of MnDOT also. Ms. Wolfe responded that was correct. Councilmember Grant asked if they were going to present this to the Planning Commission. Mr. Ness responded if Council wanted to bring this to the Planning Commission he would do that. Councilmember Larson asked if the tower would be painted. Mr. Ness responded it would not be painted and the tower was constructed of galvanized steel. Council decided Mr. Ness did not need to appear before the Planning Commission and staff would prepare a report to the Commission regarding this tower. Dan Flagherty, Flagherty's Arden Bowl, inquired about the gateway sign project. He noted they had some storm damage and one of their pine trees on Connelly and County Road E was leaning. He stated the entire front area of that intersection was built on a parking lot, so there was not a lot of good soil there to plant trees. He asked if there was any possibility of getting some kind of a gateway sign on their property welcoming people to Arden Hills. He believed this would make the area more attractive and pleasant. He also asked what the procedures were for him to get a flag pole on his property. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 11, 2005 5 Mayor Aplikowski stated Council could take a look at his request for a monument sign. She stated to the best of her knowledge, they did not have an ordinance for flag poles, so she did not believe there would be any problem with him putting in a flag pole. Ms. Wolfe stated a staff member would need to look at any lighting of the flag pole and she requested Mr. Flagherty contact staff regarding this. 5. PUBLIC HEARINGS None. 6. NEW BUSINESS A. Authorize Contract with S&S Tree Service for the Removal of Tree Debris from the September 21St Storm Mr. Moore stated as of October 5, 2005 the City has incurred a total cleanup cost of$91,902.50 plus tax. This cost is only related to services provided by S & S Tree Service. He indicated it is estimated that 50% of the debris has been removed. Based on incurred costs, it can be estimated that there will be a need for an additional $90,000.00 plus tax to complete the removal of the remaining debris in the City. In addition, the City will have to share in the costs with the cities of New Brighton and Mounds View for the tub grinder at the New Brighton drop-off site. At this time that cost is unknown. Staff is conservatively estimating the cost to be in excess of$200,000. Staff will continue to provide the City Council with up-to-date financial information as it becomes available. He indicated the City's 2005 budget does not have adequate resources to fund the cleanup program. The source of funding for this program would have to be the General Fund reserves. At the beginning of this year the General Fund reserves had a fund balance of$1.3 million dollars. One of the purposes of having a fund balance is to address unplanned contingencies. The September 21, 2005 storm was an unplanned event and the use of General Fund reserves would be considered appropriate for the cleanup program. He recommended the City Council authorize staff to continue with the storm debris cleanup program and to approve spending up to $200,000.00 with S & S Tree Service for the completion of the cleanup program. Councilmember Grant asked if they had any idea how much a grinder would cost on an hourly basis. Mr. Moore responded at this time staff has no information with respect to the cost per hour for the unit, nor how long it would take, but they were trying to get that information and as soon as they got it, they would inform Council. Councilmember Grant noted the City of Shoreview might be able to provide some guidance considering they had gone through a similar situation in 1999. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 11, 2005 6 '1 Councilmember Grant asked if S&S Tree Service would be the grinding service, or would each community grind their own. Ms. Wolfe responded the City of New Brighton was going to procure the tub grinder for all three cities. She stated she has left a call for them asking for this information. Councilmember Holden asked if this would require a budget amendment. Mr. Siddiqui responded that was correct. Councilmember Holden asked how did they came up with the estimate. Mr. Siddiqui stated this was based on staff's best estimate as to what has been accomplished so far and what still needed to be done. MOTION: Councilmember Larson moved and Councilmember Holden seconded a motion to authorize staff to continue with the storm debris cleanup program, to approve spending up to $200,000.00 with S & S Tree Service for the completion of the cleanup program, and to amend the 2005 General Fund budget accordingly. The motion carried unanimously(5-0). 7. UNFINISHED BUSINESS A. TCAAP Update Ms. Wolfe stated amended instructions were sent to the two appraisers instructing each of them to appraise the excess property two ways, including wildlife corridor and proposed athletic field complex, and also appraising it not including those two areas. She stated they have set forth a proposed timeline for the appraisals on the City's side and she is waiting to hear back from the GSA as to their proposal for a timeline. She stated the City had proposed a month's time to complete this. She noted there has been a meeting scheduled at the end of November to discuss the Response Action Agreement. She stated they anticipated a discussion in the near future as to whether they should start moving forward with an interim agreement with the development team. Councilmember Holden asked if both appraisers would assume an access to the north and how would that play into the appraisal process. Ms. Wolfe stated it was discussed at great length, so she believes both appraisers are aware that currently there is no access from the north, and how they incorporate this into their appraisals, would depend on them. She noted this would be subject to negotiation if they were substantially different. Mayor Aplikowski stated she had received some comments from residents as to why the Council had "dropped the ball a little bit on this". She asked if they should start introducing more discussions on this. Councilmember Larson stated he agreed they had lost some momentum and he did not see any good argument for not trying to move forward on some discussions now. He stated if development density was going to be an issue, they should discuss this. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 11, 2005 7 Mayor Aplikowski requested staff try to schedule a work session meeting for this type of a discussion between now and the first part of next year. Ms. Wolfe stated part of the discussion was on the work session agenda next week. Councilmember Rem stated they could get the public more informed as to where things are,what stage they were at, as well as what came next. She suggested a couple of paragraphs in the City's newsletter as an update. Councilmember Grant stated they needed to set the expectations and remind people that they were dealing with governmental agencies at the Federal level, which are not known to move very quickly. He stated at this juncture, they not need to discuss densities, but rather focus on some of the basics, such as the appraisal process and coming to terms with some of the larger items (i.e. price, access to Primer Tracer, how the Primer Tracer would be used, how things would be turned over to the City, etc.). Councilmember Larson agreed they needed to make more progress on either turning around the Primer Tracer area or getting access. CITY COUNCIL REPORTS Ms. Wolfe—None. Councilmember Holden —Asked when the engineering posting closes and when there would be an engineer on staff. Ms. Wolfe stated she could not remember when it was going to close, but it was a quicker timeline than she anticipated. She stated they hoped to have someone on staff by the first of the year or earlier. Councilmember Grant — Acknowledged the efforts of staff for their work on the neighborhood meetings. He stated the Planning Commission had not met this month. He stated the I-35W Solutions Task Force has been inactive for awhile. Councilmember Rem— Stated she would be unable to attend meetings on the 17" and 24th. She reminded residents that October 29, is when the Northwest Family Services was doing their Fall Gala Fundraiser. Councilmember Larson — The PTRC met last week. He stated they had spent time discussing trail priorities and also discussed the role the PTRC should have in the budget formulation process. He stated the sentiment was that the PTRC was perhaps unique in the sense that it is an advisory committee that really does have some advisory responsibility with respect to capital improvements and other things in the parks and they felt that should be some role for them to play in the budget process each year, which he agreed with. He stated it might be a good idea to send the PTRC their budget and get some feedback on it. He indicated he was not sure there were any other committees or advisory groups that had this type of responsibility and he believed the PTRC was somewhat unique in this situation. He suggested they discuss this at a work session meeting. ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 11, 2005 g v He stated they had also discussed finding a better source of revenue for the parks in Arden Hills outside of the park dedication fees. Mayor Aplikowski — Thanked staff for the neighborhood meetings. She noted there was one meeting more coming up tomorrow night, which will be preceded by a tour of TCAAP. She noted the 5:15 p.m. bus tour still had 8 spaces left. She stated they made a recent presentation to the St. Paul Chamber, which had met at the Arden Hills City Hall. She stated she has been asked by various citizens of Arden Hills about setting up a foundation. She noted they had a previous meeting regarding this and asked this be put back on a future work session discussion. She stated she had requested staff put together a Committee Summit, including the task force members also, on November 9 at the City Hall. She presented an update on the Library Task Force recent meetings. Mayor Aplikowski adjourned the Regular City Council Meeting meeting at 8:17 p.m. Beverly Aplikowski Michelle Wolfe Mayor City Administrator NOTICE OF MEETINGS '1 The next Council Meeting will be held Monday, November 14, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. 'I't EN HILLS CITY OF ARDEN HILLS,MINNESOTA CITY COUNCIL WORK SESSION MEETING OCTOBER 11, 2005, 6:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Aplikowski called the meeting to order at 6:10 p.m. Present: Mayor Aplikowski, Councilmembers Grant, Holden, and Larson. Absent: Councilmember Lois Rem. Staff Present: City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; and Finance Director, Murtuza Siddiqui. Storm Clean-Up Update Mr. Moore provided a detailed listing of actions and events that had taken place starting from the day of the storm to the present day. He also provided specific details regarding the size of the clean-up crew as well as their current location. He mentioned that based on the current clean-up speed, the first round of clean-up is anticipated to be completed by this Friday, unless we are faced with rain,which would delay the process. Ms. Wolfe mentioned that staff is putting together a list for the second round of clean-up. Mr. Moore and Ms. Wolfe provided an overview of the number of hours and the type of equipment/trucks that were being used for the clean-up. It was mentioned that as of October 5, 2005, the clean-up cost is $91,902 plus tax. Based on the remaining clean-up, it is anticipated that the total cost will be about $200,000. Ms. Holden and Mr. Grant expressed concern about not receiving estimates up into the second week of the clean-up. An estimate should have been provided prior to starting the clean-up program. Ms. Wolfe mentioned that perhaps the City could have waited to start the clean-up after a thorough analysis. Ms. Aplikowski mentioned that there was a state of an emergency and clean- up had to start. Mr. Larson mentioned that the City did not have a choice but to proceed with the clean-up. If the City had waited for an analysis,we would not be able to get a contractor with the proper equipment as they were getting booked by other cities. Ms. Wolfe mentioned that the clean-up took much longer than anticipated. Mr. Larson said that staff approached the situation in a reasonable manner. Ms. Aplikowski stated that the City should develop an emergency policy in case something of this magnitude occurs again. Ms. Wolfe outlined a number of options for the second round of clean-up as follows: \\Metro-inet.us\ArdenHills\Admin\Council\Minutes\Worksession\2005\10-11-05 WS Storm Clean-Up.doc ARDEN HILLS CITY COUNCIL WORK SESSION MEETING MINUTES OCTOBERT 11,2005 2 1. Second clean-up pass through the entire City? 2. If second pass is done, use City crew or S & S Tree? 3. Potential hazards have been cleared from parks and trails. Leave others through winter? Mr. Larson said that he was in favor of second pass; perhaps prioritize the northern half of the City. Ms. Aplikowski favored going through the entire City. Ms. Holden asked Mr. Moore how long a second pass would take. Mr. Moore estimated it to be one full week. Mr. Moore mentioned that residents were still pulling the trees from their back yards and it may take longer. With regards to using the City crew for clean-up, Mr. Moore mentioned that the City does not have proper equipment or personnel to handle the project and it will take a significant amount of time to complete the project. In addition, he noted that the City has two new staff members and that the City has to prepare for winter. Mr. Grant favored going through the City the second time. Ms. Aplikowski favored making the second round using S & S Tree and utilizing City staff and other resources as possible. The meeting adjourned at 7:00 PM Respectfully submitted by Murtuza Siddiqui Beverly Aplikowski,MAYOR Michelle A. Wolfe, CITY ADMINISTRATOR EN HILLS Approved: CITY OF ARDEN HILLS,MINNESOTA CITY COUNCIL WORK SESSION MEETING OCTOBER 11, 2005, 8:25 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 CALL TO ORDER Mayor Aplikowski called the meeting to order at 8:25 p.m. Present: Mayor Aplikowski, Councilmembers Larson, Grant, Rem and Brenda Holden. Absent: None. Staff Present: City Administrator, Michelle Wolfe; Director of Operations & Maintenance, Thomas Moore; and Recording Secretary, Kathleen Altman. City Hall Generator—Potential Upgrades Mr. Moore stated at the May 13, 2002 City Council meeting, the City Council unanimously approved the purchase of a portable 200kw portable generator for City Hall. The intended purchase of this generator was to supply electrical power to City Hall during a power outage and for participating in the Excel Energy Peak Power Control Program. Currently, the Operations and Maintenance Department has two portable generators to supply backup electrical power to the City's 14 lift station during a weather-related power outage. One of these generators must be permanently stationed at Lift Station #8, which is the largest with three wet wells. That leaves staff with one generator to provide backup electrical power to any number of the remaining 13 lift stations during a major weather related event. This remaining generator must travel to each of the 13 lift stations and provide just enough backup electrical power to pump the water level down to a safe level, then quickly proceed to the next lift station and perform the same task and so on down the Iine until every lift station is serviced. The cycle then begins again until electrical power is restored by Xcel Energy. In 2005, there have been three weather-related events where five or more lift stations, including Lift Station #8, were without electrical power. In addition, there have been two weather-related events where between two and four lift stations were without electrical power, one of which involved Lift Station#8. In order to have the existing City Hall generator available to assist in lift station operations during a weather-related electrical power outage, upgrades in the amount of$28,670.00. \\Metro-inet.us\Ardenflills\Admin\Council\Minutes\Worksession\2005\10-11-05 Draft.doc ARDEN HILLS CITY COUNCIL WORK SESSION MEETING MINUTES OCTOBER 11, 2005 2 Councilmember Larson asked if the City Hall generator was the same size as the two portables. Mr. Moore responded it was much larger. Councilmember Larson asked what was the cost of a portable generator which would be roughly equivalent to the generator they had now. Mr. Moore responded he did not have those figures, but he believed it would be in the neighborhood of$41,000 to $45,000. Councilmember Larson asked if there was any reason they should not purchase a third generator and not convert the City Hall generator. Mr. Moore responded staff would not be in opposition to that and their main goal was to have another generator in use for emergency situations. He stated if they did get an additional generator, perhaps they would get a generator with a quiet switch so they could use that generator at the Arden Hills Celebration for the bands, as well as other City events as needed. Councilmember Holden asked what the life expectancy for the 200 Watt generator was. Mr. Moore responded the life expectancy was approximately 25 years. Councilmember Holden stated she would like to have a back up plan in place also and suggested they also work with other cities for the use of their generators. She stated she did not want to place staff in a situation such as they were in after the last severe storm. Mr. Moore responded they had contacted other cities, but adaptors in the lift stations were unique to that particular lift station, so sharing of generators was not always practical. Ms. Wolfe stated staff had a discussion today with Ramsey County to inquire about a countywide effort about keeping a list of generators the cities have available in case they are needed for emergencies. Councilmember Grant stated adaptors had to be less expensive than an entire generator. He asked staff look into sharing generators with other cities before asking for funds from the general fund for a new generator. He also expressed concern about storage space for the generator. Councilmember Holden stated she did not believe neighboring cities were a good option because many neighboring cities were hit during the recent storms and they were using their generators. Ms. Wolfe noted even with a far reaching inventory of generators, Arden Hills had all of their lift stations down during the last storm and noted they might not have the ability to obtain additional generators if other cities needed the generators for their own emergencies. Councilmember Grant noted in an emergency, City Hall would need to keep the generator it currently had and he did not believe it was feasible to convert the generator. He stated a new generator was a better suggestion, but he wanted staff to research sharing of generators with other cities also. "� _ ARDEN HILLS CITY COUNCIL WORK SESSION MEETING MINUTES OCTOBER 11, 2005 3 Ms. Wolfe noted Ramsey County had indicted it would be difficult getting a list of generators together and she did not want to let this discussion sit in the event of another emergency. Mayor Aplikowski stated it was her understanding that Council indicated the City should purchase the additional generator, but staff should still research adaptors for generators which could be borrowed from other cities. Councilmember Holden stated she wanted some information on the availability of generators from one or two other cities before they purchased another generator. Councilmember Larson agreed and stated there was a good rationale to have an additional portable generator and if put on a quiet switch, they could use this for City events, but he agreed they should look at the other avenues also. Councilmember Grant asked for further information as to how many times in the past year the back up generators were needed and the severity of those instances. Mr. Moore stated he did not have the information, but he would get that to Council. Councilmember Grant questioned the cost of the cords and adaptors. Mr. Moore noted the generator plugs and adaptors were very expensive and he could show Council the City Hall generator invoice where there was a line item for cords and adaptors and how much they cost. Gateway Sign—Design Discussion Mr. Moore stated at the March 21, 2005 Council Worksession, staff presented a gateway sign update which included possible sign locations, design styles, composition, lighting and landscape options. He indicated certain consensus was reached by the City Council at that time. He presented to Council four sets of diagrams detailing the location, the preferred design style, composition and lighting. The composition will be Kasota Stone for the base and sides, concrete for the top and back and steel for the logo. He indicated the cost for this project will be $24,675. The 2005 CIP Budget for two gateway signs was $30,000.00. He requested Council review the materials and provide direction to staff. Councilmember Holden asked if the sign location would have any liability issues for the City considering they were putting a large piece of concrete within the right-of-way. Ms. Wolfe replied she would need to ask the City Attorney, but she had spoken with the City Engineer, Mr. Brown, and he stated there was a 2-foot area requirement and if they put the sign in that 2-foot area, there would be liability issues, but if they put the sign beyond the 2-foot area, there should not be any liability issues. However, she wanted to verify this interpretation with the City Attorney. ARDEN HILLS CITY COUNCIL,WORK SESSION MEETING MINUTES OCTOBER 11, 2005 4 Councilmember Rem noted some discrepancies in the plans with respect to spacing in the easements and requested staff verifies the measurements. Ms. Wolfe stated the goal for tonight was to approve the design of the sign and then they will take it to the next step of working with the logistics of the sign and locations. Councilmember Grant inquired about the cost and how that cost was determined. Mr. Moore responded the person who designed the sign had determined the cost by obtaining an estimate and he would find out who he had obtained the estimate from. Ms. Wolfe stated if the Council liked the design, staff could get better estimates for the construction of the signs. She noted that they already had the Kasota stone. Council agreed that the design of the signs were appropriate. Councilmember Grant asked how much Kasota stone did the City have and how much stone would the signs use. Ms. Wolfe responded once the sign designs were determined, staff would look at how much stone would be needed, and the inventory of stone the City currently had, as well as how much stone would be used for this project. Councilmember Larson stated he had one small reservation about the back of the sign being all concrete. He stated if the back of the design was visible, they might want to look at another option or have this be Kasota stone also. Councilmember Holden questioned the price of the signs. She stated she did not like the estimate in staff's report. Mayor Aplikowski noted when they first started talking about signs in 1996, the design had changed due to the new City logo and therefore the cost had increased. Ms. Wolfe noted it probably would be more expensive if they did not use the Kasota Stone. Councilmember Rem asked how the signs could be so expensive when they had the materials on hand. Mr. Moore noted the stone was not cut. Mayor Aplikowski stated the signs were very labor intensive. Ms. Wolfe noted they needed to gather further information about the cost of the signs and bring this back to Council at a future date, but as long as Council liked the design, staff would work on the numbers. Mr. Moore asked if staff can carry the $25,000 in the 2005 CEP budget over into the 2006 CIP budget. Ms. Wolfe stated staff would need to determine if it should be carried over or a new budget item added. The meeting adjourned at 9:08 p.m. ARDEN HILLS CITY COUNCIL WORK SESSION MEETING MINUTES OCTOBER 11, 2005 5 Beverly Aplikowski Michelle Wolfe Mayor City Administrator EN HILLS City of Arden Hills Request for Council Action Prepared by: Murtuza Siddiqui ,yNs Agenda Item . Dept.: Finance ., Payroll Claims Council Mtg. Date: November 11,2005 & Final Action Needed By:November 11, 2005 Budgeted Amount: Across City Budget—All Funds Actual Amount: See Financial Implications Funding Source: Across City Budget—All Funds Council Action Request: Review and Approve Consent Agenda Item 3.A.-Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. -Claims and Payroll Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable ..._... - . .....__ Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑Resolution (No. ) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑Other: Payroll and Claims Reports Financial Implications: Payroll#21 Total Cost $55,016.06 Payroll#22 Total Cost $54,932.16 Accounts Payable Claims Since 10/11/05 Council Meeting: 1. Paid Claims-Batch 006-10-2005: $ 4,514.00 2. Paid Claims--Batch 007-10-2005: $26,296.15 3. Paid Claims-Batch 008-10-2005: $56,170.43 4. Paid Claims—Batch 010-10-2005: $ 7,455.74 5. Paid Claims—Batch 001-11-2005: $ 4,457.95 6. Paid Claims—Batch 002-11-2005: $ 12,333.99 7. Paid Claims—Batch 004-11-2005: $ 11,519.39 8. Unpaid Claim—Batch 003-11-2005: $28,070.74 9. Unpaid Claim—Batch 009-10-2005: $192,849.08 Claims Total $343,667.47 Administrator/Staff Comments: Page 1 a G 0. v =g �o . . °o r - _O N N o �_ °. c ° °. n° U . be N P o VI VI _ U ¢ o FF,. t2 V O $ : xTA:a a. 0. o � _¢7e3 = E A O � [:1 : Q ¢ t., Q c: d ��' U F' � a d °, ¢ ¢ 5 W V U"O ti ti ti N O W °.n E: O F W 55 O .O GJ o 6, V - ti E: -F+ w a w wF a v Y r Oa' O�y O O �+ O G O O F U y5 m y zz w :P o z ,a a r vxu U E - p o S 2 o $ v :d N m ::: X E "S °o o Y .� c 2 V 3 0 2 c -, �. a� ❑ � ma" � 6 � ........ 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Q O O O O 0 0 � � Ic � Q 0 z M o C a Cd C O O M ON C N 0 O d\ O N z 0 0 0 0 u Y A r� V C O w R �L u a� A a 0 a L 0 0 o 00 u o 7 c a� �s a u Q r7 G w G G O U U Q L ,.O V ti O O U z o �= V d -AVEN�HILLS City of Arden Hills Request for Council Action Prepared by: GSB Agenda Item 3.g Dept.: O&M Council Mtg. Date: 11.14.05 2006 Sanitary Sewer Rehabilitation Proiect Budgeted Amount: $560.000.00 Final Action Needed By: 11.14.05 d Actual Amount: $0.00 Funding Source: Sanitary Sewer Enterprise Fund Council Action Request: Approve the Request for Authorization to Advertise for Bids for 2006 Sanitary Sewer Rehabilitation Project. Staff Recommendation: The Arden Hills City Engineer recommends the Council approve the Resuest for Authorization to Advertise for Bids for the 2006 Sanitary Sewer Rebabilitation Project. Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. ) ❑Ordinance (No. ) ® Engineering Recommendation: See attachment ❑Attorney Recommendation: ®Other: See Attached Financial Implications: Administrator/Staff Comments: Page 1 of 1 URSi ITEM 3.B Thresher Square 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-)3783 To: Michelle Wolfe/ Copy: Tom Moore/Arden Hills File: 31809905.00201 Arden Hills Jim Perron/Arden Hills Nick Landwer/URS Frank Ticknor/URS From: Gregory Brown, PE Arden Hills City Engineer Date: November 8, 2005 Subject: Authorization to Advertise for Bids 2006 Sanitary Sewer Rehabilitation Project Background .� As part of the continuing rehabilitation of the sanitary sewer system for the City,the Council authorized preparation of Plans and Specification for the 2006 Sanitary Sewer Rehabilitation Project on August 8, 2005. Plans and Specifications for this project have been completed including a construction cost estimate. Upgrading lift stations is the staff's highest priority of capital improvement since the failures at the stations can result in costly repairs and potential damage to residences. Upgraded stations include 5 year warranties on mechanical parts, use less electricity and generate fewer alarms and maintenance requirements which ultimately result in additional savings to the city(estimated $2,500—$5,000 per year in material, electricity and manpower per station). By reconstructing the stations in groups we intend to realize additional savings of capital costs over completion individually. The lift stations included with this project are the final four stations still operating with 1960's equipment (although they have had many repairs and parts changes over the years). Project Description Lift Stations#1,#11,#12 and#13 are the Cities final four old "steel can" structures built in the early 1960's. These stations are being proposed for reconstruction due to their age,condition and need to add efficiency to the City's lift station maintenance operations. The method for reconstruction for these lift stations will follow that of Lift Station#4 and#9 during this past summer and of other previous lift station reconstruction processes. A temporary bypass pump will first be installed from an adjacent sanitary manhole into the forcemam to keep the system running during construction. The existing lift station structures and control panel will then be removed and the new pumping system and electrical system will be installed. The bypass is removed once City staff approves the system and the new lift station is then brought on-line. R:L31809905\DOCUMENTS\Word\Misc\Auth for Ad 11-4-05_doc Memorandum November 8, 2005 Page 2 The proposed work indicated here is based on final Plans and Specifications. The estimated construction cost to rebuild these four lift stations is approximately$480,000 with the overall project cost including engineering and inspection of approximately $560,000. The project will include a base bid amount for two lift stations with the remaining two stations included as a bid alternate. The current estimate reflects 2006 construction costs which are anticipated to be significantly greater than 2005 costs. The Lift Station Reconstruction project is funded entirely under the Sanitary Sewer Enterprise Fund. Project Schedule A public bidding process will be required for this project. The schedule below for the 2006 Sanitary Sewer Rehabilitation Project is based on an Authorization to Advertise for Bids on November 14, 2005. Advertisement Period November 23, 2005 —December 19, 2005 Bid Opening December 20, 2005 Award Contract January 9, 2006 Begin Construction January 16 2006 Complete Construction June 30, 2006 (sodding, restoration) Recommendation �`.. The City Engineer requests that the City Council authorize the Advertisement for Bids for the 2006 Sanitary Sewer Rehabilitation Project. The Council will have the opportunity to review the bids in January, 2006 and make a final decision as to whether to award the base bid for two lift stations,the base bid and bid alternate for four lift stations or reject all bids if the project costs are deemed too high. ARZEN�HILLS City of Arden Hills Request for Council Action Prepared by: GSB Agenda Item 3.0 Dept.: O&M Council Mtg. Date: 11.14.05 2005 Sanitary Sewer Rehabilitation Proiect Final Action Needed By: 11.14.05 Budgeted Amount: $280,000.00 Actual Amount: $286,000.00 Funding Source: Sanitary Sewer Enterprise Fund Council Action Request: Approve Change Order No. I for work done by Gridor Construction Inc., of Plymouth, MN in the amount of$5,716.00 for the Lift Stations#4 and#9 Reconstruction Project. Staff Recommendation: The Arden Hills City Engineer recommends the Council approve Change Order No. 1 for work done by Gridor Construction Inc., of Plymouth, MN in the amount of$5,716.00. Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. ) ❑Ordinance(No. ) ® Engineering Recommendation: See attachment ❑Attorney Recommendation: ®Other: Change Order No. 1 Financial Implications: Administrator/Staff Comments: Page 1 of 1 I R) 1 AGENDA ITEM 3.G uxs Thresher Square 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: Murtuza Siddiqui/Arden Hills File: 31809733.00301 Finance Director Cc: Michelle Wolfe/Arden Hills Tom Moore/Arden Hills From: Gregory S. Brown Arden Hills City Engineer Date: November 8, 2005 Subject: 2005 Sanitary Sewer Rehabilitation Project Change Order No. 1 Background The City of Arden Hills awarded Gridor Construction Inc., of Plymouth, MN the 2005 Sanitary Sewer Rehabilitation Project on April 25, 2005 for a total contract amount of$236,758.00. Project Status As a result of poor soils discovered during construction some additional stabilizing aggregate was needed in order to adequately support structures and pipe. In addition, it was discovered that the condition of existing forcemain in the neighborhood of Lift Station#4 required replacement during a future project. Under the direction of the Engineer,the portion of forcemain adjacent to Lift Station#4 was replaced during this project in order to eliminate the need to disturb the area again during the future project. Also, added was some additional street sweeping operations due to the additional work to keep the sites clean for the Iength of time needed to perform additional work. Recommendations The Arden Hills City Engineer recommends the Council approve Change Order No. 1 for Gridor Construction Inc., of Plymouth, MN in the amount of$5,716.00. The total contract amount for the 2005 Sanitary Sewer Rehabilitation Project after Change Order No. 1 is $242,474.00. e,.iRS COPY CITY OF ARDEN HILLS 'y Copy .antractor Copy CONTRACT CHANGE ORDER srrspector 0- Project: Lift Station#4 &#9 Reconstruction Project Change Order Number: I(One) Date: November 14,2005 Contractor: Gridor Construction Inc. Description of changes: A few additions were made to the project plans as a result of field comments and requests made by the City of Arden Hills and the Engineer during construction of the project. As a result of these modifications, the scope of the project was increased, as well as the original contract amount for the work. The Contractor performed additional work involving stabilizing aggregate, forcemain, and street sweeper. The additional stabilizing aggregate was required due to the poor condition of the soils when Lift Station#4 and adjacent forcemain was excavated. The poor soils needed to be removed and extra stabilizing aggregate was placed for the construction of Lift Station#4 and adjacent forcemain. This work was performed on the existing Contract unit price basis. The additional forcemain was work performed at the direction of the Engineer because of the poor condition of the forcemain during excavation. It was determined that the whole forcemain line will need to be replaced during 2006 PMP project. By doing the additional forcemain adjacent to Lift Station#4 now it will eliminate the need disturb the access again to repair this section of forcemain. This work was performed on a time and material basis and will be paid as a lump sum. The additional street sweeper was performed in order to keep the sites clean throughout the length of time needed to install the additional forcemain, place the additional stabilizing aggregate,and complete bituminous placement adjacent to City streets. This work was performed on the existing Contract unit price basis. A summary of this additional work is as follows: No. Item Unit Unit Price Quantity Amount 1. Additional Stabilizing Aggregate Ton $19.00 42 $ 798.00 2. Additional Street Sweeper Hrs $82.00 13.6 $ 1,115.20 3. Additional Forcemain Extension LS $3,802.80 1 $ 3,802.80 Total Contract Change Order Additions $ 5,716.00 C01-1 SUMMARY Original Contract Amount: $236,758.00 Contract Amendments to Date: $ 0.00 Current Contract Amount: $236,758.00 Total Change Order Number 1 $ 5,716.00 Amended Contract Amount: $242,474.00 APPROVALS RECO NDED B URS By: Title: Project Engineer Date: ' i ACCEPT 16 Y: Gridor Construction Inc. Title: lRt=�. Date: - -0b APPROVED BY: City of Arden Hills By: Title: Date: C01-2 t City of Arden Hills Request for Council Action Prepared by: GSB Agenda Item 3. Dept.: O&M Council Mtg. Date: 11.14.05 2005 Sanitary Sewer Rehabilitation Proiect Final Action Needed By: 11.14.05 Budgeted Amount: $280,000.00 Actual Amount: $286,000.00 Funding Source: Sanitar y Sewer Enterprise Fund Council Action Request: Approve Pay Estimate#3, Final Payment for Gridor Construction Inc., of Plymouth, MN in the amount of$42,722.25 for the Lift Stations#4 and#9 Reconstruction Project. Staff Recommendation: The Arden Hills City Engineer recommends the Council approve Pay Estimate#3, Final Payment for Gridor Construction Inc., of Plymouth, MN in the amount of$42,722.25. Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. ) ❑Ordinance(No. ) ® Engineering Recommendation: See attachment ❑Attorney Recommendation: ® Other: Application for Payment#3, Final Payment Financial Implications: Administrator/Staff Comments: Page 1 of 1 1, AGENDA ITEM 3.1) URS Thresher Square 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: Murtuza Siddiqui/Arden Hills File: 31809733.00301 Finance Director Cc: Michelle Wolfe/Arden Hills Tom Moore/Arden Hills From: Gregory S. Brown Arden Hills City Engineer Date: November 8, 2005 Subject: 2005 Sanitary Sewer Rehabilitation Project Pay Estimate#3—Final Payment Background The City of Arden Hills awarded Gridor Construction Inc., of Plymouth,MN the 2005 Sanitary Sewer Rehabilitation Project on April 25, 2005 for a total contract amount of$236,758.00. Change Order No. 1 in the amount of$5,716.00 has been requested for approval by the Council and would bring the total contract amount to $242,474.00. Pay Estimate#1 and#2, in the total amount of$199,751.75,has been approved by the Council. Project Status Lift Station #9 Lift Station#9 has been operational for over two months now. Site restoration and driveway paving have been completed. A punch list meeting was performed with the Contractor and the Operations and Maintenance Staff to review the construction site and a list of items was created for the Contractor to complete before the project could be finalized and accepted by the City of Arden Hills. Those items have been completed by the Contractor. Lift Station#4 Lift Station#4 has been operational for approximately a month now. As with Lift Station #9, site restoration and driveway paving have now been completed as the last major work items left. The punch list meeting referenced above included a review of Lift Station #4 as well and a list of work items was created. As indicated above, the punch list needed to be complete before Lift Station #4 was turned over to the City and those items have been completed by the Contractor. Recommendations --� The Arden Hills City Engineer recommends the Council approve Pay Estimate#3,Final Payment for Gridor Construction Inc.,of Plymouth, MN in the amount of$42,722.25. APPLICATION FOR PAYMENT PAYMENT NO. 3/ FINAL PAYMENT Project: Lift Stations#4 and#9 Reconstruction Project ins;' Owner: City of Arden Hills Owner No.: Contractor: Gridor Construction, Inc. URS Job No.: 31809733.00201 Application Date: 11/14/2005 For Period Ending: 10/27/2005 Original Contract Amount: $236,758.00 Contract Amendments: $5,716.00 Contract Amount To Date: $242,474.00 Total Amount of Work Complete To Date: $242,474.00 Material Suitably Stored On-Site but not Incorporated Into Work: $0.00 Gross Amount Due To Date: $242,474.00 Less 0.00% Retainage: $0.00 Amount Due To Date: $242,474.00 Less Previous Payments: $199,751.75 Total Due This Application: $42,722.25 1 hereby certify that all items and amounts shown are correct for the work completed to date. Contractor: Gridor Construction, Inc. Date: s`1 1 bs The work shown on this project and the application for payment have been reviewed and the amount shown is recommended for payment. URS Co ration By: Date: APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Payment History Payment Payment Payment Application Number End Date Date Amount 1 8/1/2005 8/3/2005 $94,172.36 2 8/26/2005 9/612005 $105,579.39 Total Payments: $199,751.75 Page 2 of 6 Application for Payment: Itemization Schedule: A-LIFT STATIONS#4&#9 RECONSTRUCTION Unit Contract Contract To Date To Date No. Item Unit Price Quantity Amount Quantity Amount 1 MOBILIZATION LS $1,000.00 1.00 $1,000.00 1.00 $1,000.00 2021.501 2 CLEARING TREE $100.00 19.00 $1,900.00 19.00 $1,900.00 2101.502 3 GRUBBING TREE $20.00 10.00 $200.00 10.00 $200.00 2101.507 4 LIFT STATION NO.4 REMOVAL LS $2,530.00 1.00 $2,530.00 1.00 $2,530.00 2103.601 5 LIFT STATION NO.9 REMOVAL LS $2,530.00 1.00 $2,530.00 1.00 $2,530.00 2103.601 6 REMOVE SEWER PIPE(6"CIP) LF $10.00 50.00 $500.00 50.00 $500.00 2104.501 7 REMOVE MANHOLE(SANITARY) EA $120.00 2.00 $240.00 2.00 $240.00 2104.509 8 SAWING BITUMINOUS PAVEMENT LF $1.60 75.00 $120.00 75.00 $120.00 2104.513 9 SALVAGE SIGN TYPE C EA $60.00 2.00 $120.00 2.00 $120.00 2104.523 10 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY $2.60 275.00 $715.00 275.00 $715.00 2104.601 11 GRANULAR BORROW(LV) CY $16.00 360.00 $5,760.00 360.00 $5,760.00 2105.521 12 TOPSOIL BORROW(LV) CY $20.00 100.00 $2,000.00 100.00 $2,000.00 105.525 �,3 STABILIZING AGGREGATE TON $19.00 60.00 $1,140.00 60.00 $1,140.00 2105.543 14 STREET SWEEPER(WITH PICKUP BROOM) HR $82.00 24.00 $1,968.00 24.00 $1,968.00 2123.61 15 STRUCTURAL CONCRETE(3B42) CY $380.00 3.00 $1,140.00 3.00 $1,140.00 2301.605 16 BITUMINOUS DRIVEWAY PAVEMENT(3') SY $28.70 350.00 $10,045.00 350.00 $10,045.00 2350.521 17 DEWATERING LIFT STATION NO.4 LS $3,220.00 1.00 $3,220.00 1.00 $3,220.00 2451.601 18 DEWATERING LIFT STATION NO.9 LS $3,220.00 1.00 $3,220.00 1.00 $3,220.00 2451.601 19 4'SWING FLEX CHECK VALVE EA $510.00 4.00 $2,040.00 4.00 $2,040.00 2503.503 20 4'DIP FORCEMAIN,C150 LF $57.00 52.00 $2,964.00 52.00 $2,964.00 2503.503 21 6'DIP FORCEMAIN,C150 LF $57.00 25.00 $1,425.00 25.00 $1,425.00 2503.503 22 8"PVC SDR 26 PIPE SEWER LF $79.00 10.00 $790.00 10.00 $790.00 2503.503 23 10"PVC SDR 26 PIPE SEWER LF $44.00 10.00 $440.00 10.00 $440.00 2503.503 24 DIP PIPE FITTINGS LB $5.00 510.00 $2,550.00 510.00 $2,550.00 2503503 25 CONNECT TO EXISTING MANHOLE EA $440.00 2.00 $880.00 2.00 $880.00 2503.503 Page 3 of 6 c Unit Contract Contract To Date To Date No. hem Unit Price Quantity Amount Quantity Amount 26 3'STEEL VENT PIPE EA $270.00 2.00 $540.00 2.00 $540.00 2503.503 27 4'FLANGE GATE VALVE EA $425.00 4.00 $1,700.00 4.00 $1,700.00 ^� 2503.503 28 6'FLANGE GATE VALVE EA $730.00 4.00 $2,920.00 4.00 $2,920.00 2503.503 29 SEWER BYPASS LIFT STATION 4 LS $3,790.00 1.00 $3,790.00 1.00 $3,790.00 2503.603 30 SEWER BYPASS LIFT STATION 9 LS $3,790.00 1.00 $3,790.00 1.00 $3,790.00 2503.603 31 CONNECT TO EXISTING SANITARY FORCEMAIN EA $980.00 2.00 $1,960.00 2.00 $1,960.00 2503.603 32 F&►LIFT STATION NO.4 PUMP SYSTEM LS $45,100.00 1.00 $45,100.00 1.00 $45,100.00 2503.603 33 F&i LIFT STATION NO.4 ELECTRICAL SYSTEM LS $28,600.00 1.00 $28,600.00 1.00 $28,600.00 2503.603 34 F&1 LIFT STATION NO.9 PUMP SYSTEM LS $30,800.00 1.00 $30,800.00 1.00 $30,800.00 2503.603 35 F&I LIFT STATION NO.9 ELECTRICAL SYSTEM LS $30,100.00 1.00 $30,100.00 1.00 $30,100.00 2503.603 36 72'LIFT STATION#4 WET WELL WITH LS $9,530.00 1.00 $9,530.00 1.00 $9,530.00 2506.602 ACCESS HATCH 37 72'LIFT STATION#9 WET WELL WITH LS $9,530.00 1.00 $9,530.00 1.00 $9,530.00 25M6W ACCESS HATCH 38 60'VALVE MANHOLE-LIFT STATION#4 LS $5,930.00 1.00 $5,930.00 1.00 $5,930.00 2506.602 39 60'VALVE MANHOLE-LIFT STATION#9 LS $5,930.00 1.00 $5,930.00 1.00 $5,930.00 2506.602 40 TRAFFIC CONTROL LS` $1,150.00 1.00 $1,150.00 1.00 $1,150.00 2563.605 41 INSTALL SIGN TYPE C EA $60.00 2.00 $120.00 2.00 $120.00 2564.602 42 TEMPORARY CONSTRUCTION FENCE LF $1.72 275.00 $473.00 275.00 $473.00 2573.502 43 SILT FENCE,TYPE HEAVY DUTY LF $3.60 450.00 $1,620.00 450.00 $1,620.00 2573.502 44 RESTORATION/SITE GRADING LS $3,240.00 1.00 $3,240.00 1.00 $3,240.00 2575.502 45 WOOD FIBER BLANKETS,TYPE REGULAR LS $1.20 415.00 $498.00 415.00 $498.00 2575.523 Subtotal: $236,758.00 $236,758.00 1 Page 4 of 6 Unit Contract Contract To Date To Date No. Item Unit Price Quantity Amount Quantity Amount Schedule: B-CHANGE ORDER NUMBER ONE Change Order No.1: Unit Contract Contract To Date To Date No. Item Unit Price Quantity Amount Quantity Amount 1 ADDITIONAL STABILIZING AGGREGATE TON $19.00 42.00 $798.00 42.00 $798.00 2 ADDITIONAL STREET SWEEPER HRS $82.00 13.60 $1,115.20 13.60 $1,11520 3 ADDITIONAL FORCEMAIN EXTENSION LS $3,802.80 1.00 $3,802.80 1.00 $3,802.80 Subtotal: $5,716.00 $5,716.00 Grand Total: $242,474.00 $242,474.00 Page 5 of 6 4 Application for Payment: Itemization Summary -� Contract To Date Amount of Schedule Amount Work Completed A-LIFT STATIONS#4&#9 RECONSTRUCTION $236,758.00 $236,758.00 B-CHANGE ORDER NUMBER ONE $5,716.00 $5,716.00 Grand Total: $242,474.00 $242,474.00 Page 6 of 6 -AVEN�HILLS City of Arden Hills Prepared for Council Action ared b : GSB p y Agenda Item&. Dept.: O&M Council Mtg. Date: 11/14/05 2005 PMP-Payment#4 Budgeted Amount:$1,680,000 Final Action Needed By: 11/14/05 Actual Amount: $1,680,000 Funding Source: Multiple Council Action Request: Motion to approve Payment#4 for the 2005 Pavement Management Program to Arnt Construction Company, Inc. in the amount of$338,891.85. A retainage of 5% is being held for this project. Staff Recommendation: City Staff recommends the Council approve Pay Estimate#4 for Arnt Construction Company, Inc of Hugo. Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No.) ❑Ordinance (No. ) Engineering Recommendation: See Attachment ❑Attorney Recommendation: ®Other:Application for Payment#4 Financial Implications: Administrator/Staff Comments: Page 1 of 1 RS AGENDA ITEM U Thresher Square 700 Third Street South Minneapolis,MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 To: Murtuza Siddiqui /Arden Hills File: 31809691 Finance Director Cc: Michelle Wolfe/Arden Hills Tom Moore/Arden Hills From: Gregory S. Brown Arden Hills City Engineer Date: November 8, 2005 Subject: Pay Estimate#4 2005 Pavement Management Program Background The City of Arden Hills awarded Amt Construction Company,Inc. of Hugo,MN the 2005 Pavement Management Program on August 8, 2005 for a total contract amount of $1,375,247.66. Project Status The Contractor has completed all storm sewer installation along the frontage road as well as in the cul-de-sac. The ponds have been fully graded with only some fine grading and shaping left to complete. The bulk of the curb and gutter has been completed in the cul-de-sac area and in the connection to TH 51. A few areas that still need attention for curb and gutter include the median noses at TH 51 and small sections of curb adjacent to catch basins. Wear course has been placed on Dunlap Street,Northwoods Drive, and on approximately half of Grey Fox Road. The paving will be finalized after the curb and gutter and median construction is completed which should happen within the week. Landscaping and restoration items including topsoil placement and sod installation are 95% complete and again will be finalized once the curb and gutter placement is complete. Recommendation The Arden Hills City Engineer recommends the Council approve Pay Estimate#4 for Arnt Construction Company, Inc. of Hugo, MN in the amount of$338,891.85. Py APPLICATION FOR PAYMENT PAYMENT NO.4 Project: 2005 Pavement Management Program Owner: City of Arden Hills Owner No.: Contractor: ARNT CONSTRUCTION COMPANY, INC. URS Job No.: 31809691.00301 Application Date: 11/14/2005 For Period Ending: 11/3/2005 Original Contract Amount: $1,375,247.66 Contract Amendments: $0.00 Contract Amount To Date: $1,375,247.66 Total Amount of Work Complete To Date: $962,050.06 Material Suitably Stored On-Site but not Incorporated Into Work: $0.00 Gross Amount Due To Date: $962,050.06 Less 5.00%Retainage: $48,102.50 Amount Due To Date: $913,947.56 Less Previous Payments: $575,055.71 Total Due This Application: $338,891.85 I hereby certify that/items d amounts shown are correct for the work completed to date. Contracto nstru o Co , nc. f By: Date: The work shown on this project and the application for payment have been reviewed and the amount shown is recommended for payment. URS Corp ation By: Date: //-3�o S APPROVED FOR PAYMENT Owner: City of Arden Hills By: Date: Page 1 of 5 Payment History Payment Payment Payment Application Number End Date Date Amount 1 9/9/2005 9/12/2005 $289,021.88 2 9/17/2005 9121/2005 $130,046.20 3 10/1/2005 10/5/2005 $155,987.63 Total Payments: $575,055.71 Page 2 of 5 1 >. Application for Payment:Hemim6an ' Contract Contract To date To date Sch. Item No. MnDOT No Description Unit Quantity Unit Price Amount Quantity Amount A 1 2021.501 MOBILIZATION LS 1.00 $54,000.00 $54,000-00 1 $54,000.00 A 2 2101.502 CLEARING TREE 15.00 $135.00 $2,025.00 51 $6,885.00 A 3 2101.507 GRUBBING TREE 15.00 $135.00 $2.025.00 51 $6,885.00 A 4 2102.502 PAVEMENT MARKING REMOVAL LF 550.00 $0.50 $275.00 0 $0.00 B 5 2104.501 REMOVE SEWER PIPE(STORM) LF 279.00 $24.00 $6,696-00 358 $8,59200 A 6 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 1,381.00 $1.50 $2,071.50 1227 $1,840.50 A 7 2104.501 REMOVE GUARD RAIL LF 150.00 $3.80 $570.00 150 $570-00 A 8 2104.503 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 100.00 $4.00 $400.00 33 $132.00 A 9 2104.505 REMOVE BITUMINOUS PAVEMENT SY 11,186.00 $1.50 $16,779.00 10253 $15,379.50 A 10 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 1,730.00 $3.00 $5,190.00 1061 $3,183.00 C 11 2104.509 REMOVE HYDRANT AND VALVE EACH 18.00 $930.00 $16,740.00 19 $17,670.00 C 12 2104.509 REMOVE GATE VALVE 8 BOX(e') EACH 5.00 $520.00 $2,600.00 0 $0-00 C 13 2104.509 REMOVE GATE VALVE&BOX(12') EACH 6.00 $520.00 $3,120.00 2 $1,040.00 C 14 2104.509 REMOVE GATE VALVE&BOX(16') EACH 2.00 $520.00 $1,040.00 2 $1,040.00 B 15 2104.509 REMOVE FLARED END SECTION(15'-24') EACH 7.00 $154.00 $1,078.00 5 $770.00 B 16 2104.509 REMOVE MANHOLE EACH 1.00 $206.00 $206.00 1 $206.00 B 17 2105.509 REMOVE CATCHBASIN EACH 1.00 $154.00 $154.00 3 $462.00 A i8 2104.509 REMOVE BOLLARD EACH 3.00 $25-00 $75.00 3 $75.00 A 19 2104.511 SAWING CONCRETE PAVEMENT(FULL DEPTH) LF 100.00 $4.00 $400.00 0 $0.00 A 20 2104.523 SALVAGE SIGN TYPE D EACH 1.00 $75.00 $75.00 0 $0.00 A 21 2104.513 SAWING BIT PAVEMENT(FULL DEPTH) LF 973.00 $2.00 $1,946.00 650 $1,300.00 A 22 2104.513 SAWING BIT DRIVEWAY PAVEMENT LF 875.00 $2-00 $1,750.00 456 $912.00 A 23 2104.523 SALVAGE SIGN TYPE C EACH 53.00 $25.00 $1,325.00 2 $50.00 A 24 2104.523 SALVAGE STREET SIGN EACH 3.00 $25.00 $75.00 0 $0.00 B 25 2104.523 SALVAGE STORM SEWER FES EACH 2.00 $715.40 $1,430.80 0 $0.00 B 26 2104.525 ABANDON PIPE SEWER(FILL WITH SAND) LF 583.00 $15.40 $8,97820 0 $0.00 B 27 2104.525 ABANDON STORM MANHOLE EACH 1.00 $105-00 $105.00 0 $0.00 A 28 2104.601 HAUL SALVAGED MATERIAL LS 1.00 $500.00 $500.00 1 $500.00 A 29 2105.501 COMMON EXCAVATION(EV) (P) CY 10,290.00 $9.46 $97,343.40 10290 $97,343.40 A 30 2105507 SUBGRADE EXCAVATION(EV) CY 100.00 $9.46 $946.00 50 $473.00 B 31 2105.511 COMMON CHANNEL EXCAVATION CY 10,750.00 $7.24 $77,830.00 10750 $77,830.00 A 32 2105.522 SELECT GRANULAR BORROW (CV) (P) CY 3,344-00 $1200 $40,128.00 3263 $39,1%00 A 33 2105.522 SELECT GRANULAR BORROW(CV) CY 60000 $1200 $7200.00 0 $0.00 A 34 2105.607 EXCAVATION SPECIAL(EV) CY 500.00 $9.46 $4,730.00 100 $94600 A 35 2123.501 COMMON LABORER HOUR 20.00 $55.00 $1,100.00 0 $0.00 A 36 2123.501 UNLOADED SKIDSTEER HOUR 2000. $94.00 $1,880.00 0 $0.00 A 37 2130501 WATER MGAL 500.00 $0.01 $5.00 0 $0.00 A 38 2121610 STREET SWEEPER(WITH PICKUP BROOM) HOUR 60.00 $0-01 $0.60 0 MIX) A 39 2221.501 AGGREGATE BASE,CLASS 5 TON 600.00 $10.18 $6,108.00 0 $0.00 A 40 2211.503 AGGREGATE BASE(CV),CLASS 5 (P) CY - 2270.00 $24.46 $55,524.20 2270 $55,52420 A 41 2232.501 MILL BITUMINOUS SURFACE (P) SY 22246.00 $122 $27,140.12 22246 $27,140.12 A 42 2301.529 DOWEL BAR(REINFORCEMENT FOR CONCRETE PAVEMENT) LBS 400.00 $4.72 $472.00 100 $47200 A 43 2331.508 BITUMINOUS DRIVEWAYS-TYPE LV 3 WEARING COURSE TON 255.00 $5520 $14,076.00 91 $5,023.20 A 44 2350.501 TYPE LV 3 WEARING COURSE MIXTURE(C) TON 4,895-00 $34.00 $166,430.00 1455 $49,470.00 A 45 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TON 1,257.00 $40.00 $50280.00 653 $26,120.00 A 46 2360.501 TYPE SP 12.5 WEARING COURSE MIX(3,B) TON 76.00 $82.00 $6,232.00 0 $0.00 A 47 2360501 TYPE SP 125 NON-WEAR COURSE MIX(3,B) TON 38.00 $83.00 $3,154.00 0 $0.00 A 48 2350.604 BITUMINOUS PAVEMENT PATCHING SY 2,800-00 $22.00 $61,600.00 224 $4,928.00 A 49 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 3,465.00 $1.90 $6,583.50 50 $95-00 B 50 2501.602 TRASH GUARD FOR 48'PIPE APRON EACH 1.00 $1,500.00 $1500.00 0 $0.00 8 51 2501.602 48'RC PIPE APRON EACH 1.00 $1,800.00 $1,800.00 0 $0.00 B 52 2501.602 24'RC PIPE APRON EACH 1.00 $1,130.00 $1.130.00 1 $1,130.00 B 53 2501.602 15'RC PIPE APRON EACH 2-00 $824.00 $1,648.00 4 $3,296.00 A 54 2502.541 4'PERF PVC PIPE DRAIN LF 2,792.00 $3.00 $8,376.00 2770 $8,310-00 B 55 2503.541 15'RC PIPE SEWER DES 3006 CL V LF 1,132-00 $26-00 $29,43200 1267 $32,942.00 B 56 2503.541 18'RC PIPE SEWER DES 3006 CL V LF 647.00 $27.00 $17,469.00 600 $16,200.00 B 57 2503.541 21'RC PIPE SEWER DES 3006 CL III LF 882-00 $36.00 $31,752.00 721 $25,956.00 B 58 2503.541 24'RC PIPE SEWER DES 3006 CL It LF 106.00 $38.00 $4,028.00 553 $21,014.00 B 59 2503.541 27'RC PIPE SEWER DES 3006 CL 111 LF 2000 $46.00 $920.00 416 $5,336.00 3 o15 B 60 2503.541 42'RC PIPE SEWER DES 3W6 CL V LF 275.00 $118.00 $32,450.00 0 $0.00 B 61 2503541 48'RC PIPE SEWER DES 3006 CL V LF 445.00 $134.00 $59,&3000 0 $pop B 62 2503.602 CONNECT TO EXISTING STORM SEWER EACH 10.00 $1,550.00 $15,500.00 6 $9,300.00 B 63 2503.602 CONSTRUCT TEMPORARY BULKHEAD EACH 1.00 $515.00 $515.00 1 $515.00 C 64 2504.602 F&I HYDRANT AND VALVE EACH 18.00 $4,120.00 $74,160.00 19 $78,280.00 C 65 2504.602 8'GATE VALVE AND BOX EACH 5.00 $2,600.00 $13,000.00 3.96 $10,296.00 C 66 2504.602 12'BUTTERFLY VALVE AND BOX EACH 6.00 $3,100.00 $18,6W.O0 2 $6,200.00 C 67 2504.602 16'BUTTERFLY VALVE AND BOX EACH 2.00 $4,620.00 $9,240.00 2 $9,240.00 C 68 2504.603 6'WATER MAIN DUCTILE IRON CL 52 LF 172.00 $26.00 $4,472.00 170 $4,420.00 C 69 2504.603 8'WATER MAIN DUCTILE IRON CL 52 LF 100.00 $26.00 $2,600.00 279.24 $7,260.24 C 70 2504.608 WATER MAIN FITTINGS LB 500.00 $3.50 $1,750.00 971 $3,398.50 B 71 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(48') LF 58.20 $230.00 $13,386.00 9433 $21,695.90 B 72 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(66') LF 18.40 $360.00 $6,624.00 825 $2,970.00 B 73 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(72') LF 19.30 $310.00 $5,983.00 0 $0.00 B 74 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(108') LF 22.80 $900.00 $20,520.00 22.8 $20,520.00 B 75 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPEC 2(2 X 3) LF 1920 $180.00 $3,456.00 19-15 $3,447.00 B 76 2506.516 CASTING ASSEMBLY(3067-V) EACH 12.00 $400.00 $4,800.00 15 $6,000.00 B 77 2506.516 CASTING ASSEMBLY(R-2561-A) EACH too $480.0 $480.00 1 $48000 B 78 2500516 CASTING ASSEMBLY(MH GRATE)-POND OUTLET EACH 1_00 $900.00 $900.00 1 $900.00 B 79 2506.516 CASTING ASSEMBLY(R-1733) EACH 5.00 $550.00 $2,750.00 B $4,400.00 A 80 250.522 ADJUST SANITARY MANHOLE EACH 8.00 $450.00 $3,600.00 4 $1,800.00 A 81 250.522 ADJUST STORM STRUCTURE EACH 24.00 $400.00 $9,600.00 6 $2,40000 B 82 2506.601 MODIFY STRUCTURE LS 1.00 $1,050.00 $1,050.00 1 $1,050.00 B 83 2506.602 CONSTRUCT WOODEN SKIMMER STRUCTURE EACH 1.00 $3,10.00 $3,100.00 0 $0.00 B 84 2511.501 RANDOM RIPRAP CLASS 111(INCLUDES GEOTEXTILE FABRIC) CY 37.00 $10.00 $3,700.00 31.2 $3,120.00 A 85 2531.501 CONCRETE CURB&GUTTER DESIGN 8618 LF 4,581.00 $8.50 $38,938.50 3761 $31,968.50 A 86 2531.501 CONCRETE CURB&GUTTER DESIGN 8618(SPOT REPAIRS) LF 2,445.00 $2200 $53,790.00 2780 $61,160.00 A 87 2531.501 CONCRETE CURB&GUTTER DESIGN D418 LF 250.00 $920 S2,30000 235 $2,162.00 A 88 2531.503 8'CONCRETE PAVEMENT SY 35.00 $46.00 $1,610.00 0 $0.00 A 89 2531.503 WCONCRETE WALK SF 480.00 $2.80 $1,344.00 0 $0.00 A 90 2531.507 7'CONCRETE DRIVEWAY PAVEMENT APRON SY 735.0 $44.0 $32,340.00 223 $9,812.00 A 91 2554.523 END TREATMENT-FLARED TERMINAL EACH 1.00 $2,100.00 $2,10.0 1 $2,100.00 A 92 2554.603 PLATE BEAM GUARD RAIL LF 80.00 $16.40 $13,120.00 750 $12,300.00 A 93 2563.601 TRAFFIC CONTROL LS 1.00 $4,500.00 $4,500.00 1 $4,500.0 A 94 2564.531 SIGN PANELS TYPE C SF 239.10 $25.00 $5,977.50 O $0.0 A 95 2564.531 SIGN PANELS TYPE D SF 32.00 $27.0 $864.00 0 $0.00 A 96 2564.531 INSTALL SPECIAL SIGNS(TEMPORARY) SF 50.0 $13.00 $650.00 24 $312.00 A 97 2564552 HAZARD MARKER X4-2 EACH 1.00 $47.00 $4700 0 $000 A 98 2564.552 HAZARD MARKER X4-11 EACH 4.0 $47.0 $188.00 0 $000 A 99 2564.602 INSTALL SIGN EACH 3.00 $88.00 $264.00 0 $0.00 A 100 2563.6012 PAVEMENT MESSAGE(RR CROSSING)EPDXY EACH 2.00 $560.00 $1,120.00 0 $0.00 A 101 2564.602 PAVEMENT MESSAGE(RTILT ARROW)EPDXY EACH 5.0 $128.00 $640.00 0 $0.00 A 102 2564.603 4'SOLID LINE WHITE-EPDXY LF 4,591.00 $024 $1,101.84 0 $0.00 A 103 2564.603 4'SOLID LINE YELLOW-EPDXY LF 10,360.00 $0.45 $4,662.00 0 $0.00 A 104 2564.603 4'BROKEN LINE WHITE-EPDXY LF 200.00 $0.12 $24.00 0 $0.00 A 105 2564.603 4'BROKEN LINE YELLOW-EPDXY LF 315.00 $0.12 $37.80 0 $000 A 100 2564.603 12'STOP LINE WHITE-EPDXY LF 60.00 $6.20 $372.00 0 $0.0 A 107 2564.618 ZEBRA CROSSWALK-WHITE SF 630.00 $1.04 $655.20 0 $0.00 B 108 2573.502 SILT FENCE,TYPE HEAVY DUTY LF 1,250.00 $0.01 $12.50 100 $1.00 A 109 2573.501 HAY BALE EACH 25.00 $6.00 $150.00 0 $0.00 A 110 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 4.00 $1.00 $4.00 0 $0.00 B 111 2575.501 SEEDING(WITH 4-TOPSOIL) AC 3.00 $980.00 $2,940.00 0 $0.00 B 112 2575.502 SEED MIXTURE 350(WITH 4-TOPSOIL) LB 225-00 $6.0 $1,350.00 0 $0.00 B 113 2575.502 SEED MIXTURE 310(WITH 4-TOPSOIL) LB 41.00 $8.00 $328.00 0 $0-00 A 114 2575.505 SODDING-SALT RESISTANT TYPE WITH 4'TOPSOIL SY 10,256.00 $3.00 $30,774.00 6615 $19,845.00 B 115 2575.511 MULCH MATERIAL TYPE 3 TON 4.00 $140.00 $560.00 0 $000 B 116 2575.519 DISK ANCHORING AC 2.00 $95-00 $190.00 0 $0.00 B 117 2575532 FERTILIZER(1 8-1-18) LBS 300.00 $0.60 $180.00 0 $0.0 B 118 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SY 1,000.00 $1.80 $1,800.00 0 $0m GRAND TOTALS $1,375,247.66 $962,050.06 4 015 s O d t7f t0 d C N C, N d O tO CD CR >1 + O CD O to U (3' c?cco w IL of m co N ' OD M _ t m E9 Gq H J w q m co C) m a O 3 c v n CM tri p� � °vm°o_ o � d >. M C7 00 N a s C0 r � w 2 c\i 03<n to w Q a -as 0 d O M N U of° O O O _ �!} X r- M m cD V t` tD EH fR to O: tU R 0 NOIq to p vornn o cm I- m ° - in m i o N n o V tD q N M00 V w NNE to la 613 to En 49 N ° ca 0� c cD to O) ttOD N Q o m v Q U to V N N 05,66 W co CC) co LO t7 C fA EA EA *+ O � U N a I a: W c Z � a o .«. Q�� Vto pew Q Q Q d ¢r~n� Q Qmv 0 EN HILLS City of Arden Hills Request for Council Action Prepared by: SJ Agenda Item Dept.: Admin Council Mtg. Date: 11114105 Motion to Approve Policy Chanizes to the City's Short Term Final Action Needed By: Disability,Lone Term Disability, and Life Insurance Policies 05/31/2005 for Non-Union City Staff Members Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Motion to Approve Policy Changes to the City's Short Term Disability, Long Term Disability, and Life Insurance Policies for Non-Union City Staff Members Staff Recommendation: Recommends Approval of Policy Changes to the City's Short Term Disability, Long Term Disability, and Life Insurance Policies for Non-Union City Staff Members Advisory Commission Action: Commission Date Action - - - Planning _ --- - --- - - Not Applicable - - - - PTRC Not Applicable _ - Not applicable Supporting Documents(which are attached to this Action Form): ® Memo/Letter: ❑ Resolution ❑ Ordinance (No. ) ❑ Engineering Recommendation: ❑ Attorney Recommendation: ❑Attachments Financial Implications: Projected cost for short term disability, long term disability, and group term life insurance in the 2005 fiscal year is $8,559.40. The city is projecting to spend $7,853.28 in 2006 for the aforementioned policies. A projected cost savings of$695.52 for the City of Arden Hills in 2006. Administrator/Staff Comments: \\Metro-inet_us\ArdenHills\Admin\Assistant City Administrator\Requests for Council Action\2005\Recommended Disability and Group Life Insurance Policy Changes-1 1-1 4-05.doc / 1 ,- S EN HILLS MEMORANDUM DATE: November 9, 2005 Agenda Item 3.F. TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator FROM: Schawn Johnson, Assistant to the City Administrator SUBJECT: Motion to Approve Policy Changes to the City's Short Term Disability, Long Term Disability, and Life Insurance Policies for Non-Union City Staff Members Background After the City Council approved the appointment of Financial Concepts, Inc. in May, City staff requested their assistance in reviewing the City's current short term disability, long term disability, group life insurance, and supplemental life insurance policies. After completing their review of our existing policies, Financial Concepts and City staff noticed that the City had overlapping short term disability and long term disability insurance policies. The City's current short term disability policy is a maximum weekly benefit of$200.00 per week for a period of 26 weeks. The City's long term disability policy is a benefit that pays 60% of a disabled employee's salary. The long term disability insurance would be enacted after three months. Financial Concepts and City staff have been reviewing different short term disability plan options that are available to the City in order to eliminate this overlap in disability coverage. The intent of this change was to review potential ways in which the City could maintain or reduce premium costs and potentially increase the benefit value to City staff. Financial Concepts, Inc. has been working closely with our current short term and long term disability policy holder and was able to obtain a price quote for a 13 week short term disability benefit with a maximum weekly benefit of$1,000. The projected cost for this increased benefit would be $147.00 per month ($1,764.00 annually). At this time, the City currently pays $220.50 per month ($2646.00 annual fee) for a 26 week short term disability insurance benefit. Through the elimination of the overlap in the short term and long term disability policies, the City will be able to save approximately $882.00 per year in premium costs and increase the value of the short term disability benefit to staff members. City staff is also recommending an increase in the City's current group term life insurance policy. The City currently offers City staff members a $10,000 insurance benefit. City staff is proposing that the insurance benefit be raised to $20,000 per staff member. The proposed \\Metro-inet.us\ArdenHills\Admin\Assistant City Administrator\Memo's and Letters\2005\Life and Disability Insurance Benefits Memo-11-14-05.DOC - 1 insurance benefit would create a $6.90 per month increase in group term life insurance premium costs for the City. Overall, the proposed changes to the short term disability, long term disability, and group term life insurance policies would result in a projected cost savings of$695.52 per year for the City. In 2005, the City is projected to spend $8,559.40 for short term disability, long term disability, and group term life insurance policies. If the proposed changes are adopted by the City Council, City staff is projecting that the City will $7,853.28 in 2006 for the aforementioned insurance policies. Based upon the direction of City Council at the October 17th work session meeting, City staff has included a breakdown of our existing insurance policies and the recommended changes to our short term disability, long term disability, and life insurance policies. Insurance Plan Current Plan Staff Recommended Plan Short Term Disability- • Taxable Benefit • Tax Free Benefit Acclaim Benefits . 66.7% of benefit to • 66.7% of benefit to $200/Per Week $1,000/Per Week 1st Day Injury/8th Day • 1St Day Injury/8th Day Illness Elimination Illness Elimination Period Period • 26 Week Duration • 13 Week Duration • $220.50 Per Month • $147.00 Per Month • $2,646.00 Per Year • $1,764.00 Per Year Long Term Disability Plan- • Taxable Benefit • Tax Free Benefit Acclaim Benefits . 60%benefit to $5,000 • 60%benefit to $5,000 Per Month Per Month • 3 Month EP to SSNRA • 3 Month EP to SSNRA • Or Definition of • And Definition of Disability Disability • $397.60 Per Month 0 $406.24 Per Month $4,771.20 Per Year • $4,874.88 Per Month Group Term Life Insurance- • $10,000 Per Employee • $ 20,000 Per Employee Minnesota Life Benefit Benefit • $94.30 Per Month • $101.20 Per Month • $1,131.60 Per Year • $1,214.40 Per Year Recommendation City staff is recommending City Council 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ClunoD oql pue satltiedtotunuL agl o3lew lltm ueld suotle.zadO Xouzdiauzg p-wzeq-lle aql Io uoildope `SVHIUHAA, Ramsey County Emergency Operations Plan r s r s, � ss Prepared by: Ramsey County Emergency Management & Homeland Security Revision 5.1 June 2005 Ramsey County Emergency Operations Plan Table of Contents THE BASIC PLAN 1 INTRODUCTION....................................................................................................................1 PURPOSE...............................................................................................................................1 MISSION..................................................................................................................................2 SITUATIONS AND ASSUMPTIONS..................................................................................3 COORDINATING INSTRUCTIONS....................................................................................4 PRIORITIES............................................................................................................................6 1. EMERGENCY MANAGEMENT ORGANIZATION 7 CONCEPT OF OPERATIONS.............................................................................................7 Chart A: Ramsey County Organizational Structure...........................................................8 EMERGENCY MANAGEMENT & HOMELAND SECURITY PERSONNEL...............9 Chart B: Emergency Responsibility Assignments Overview............................................13 EOP UTILIZATION MODES..............................................................................................18 OVERALL COMPOSITION................................................................................................23 EMERGENCY MANAGEMENT COUNCIL (EMC).........................................................24 EMHS DUTY OFFICER......................................................................................................25 ASSISTING AGENCIES.....................................................................................................25 �- PLAN REVIEW and CORRECTIVE ACTIONS..............................................................28 11. INCIDENT MANAGEMENT 29 COUNTY EMERGENCY OPERATIONS TEAM.............................................................42 MUNICIPAL SENIOR OFFICIALS' POLICY GROUPS................................................43 RAMSEY COUNTY EMERGENCY OPERATIONS CENTER (RCEOC)...................44 EMERGENCY MANAGEMENT AND HOMELAND SECURITY (EMHS)..................44 CONTINUITY OF GOVERNMENT....................................................................................46 GOVERNMENTAL DEPARTMENT AND EMPLOYEE RESPONSIBILITIES..........48 DELEGATION AND SUCCESSION OF EMERGENCY RESPONSIBILITIES.........50 111. RESOURCES FOR COUNTY DEPARTMENTS 51 INTERNAL PLANNING ORGANIZATION ......................................................................51 SPECIFIC, ONGOING RESPONSIBILITIES OF COUNTY DEPARTMENTS..........52 IV. MUNICIPAL DIRECTION AND CONTROL 56 ArdenHills.............................................................................................................................59 FalconHeights.......................................................................................................................61 GemLake...............................................................................................................................63 Lauderdale.............................................................................................................................64 LittleCanada.........................................................................................................................67 Maplewood.............................................................................................................................70 MoundsView.........................................................................................................................75 NewBrighton.........................................................................................................................80 i i NorthOaks ............................................................................................................................84 North 85 St. Paul...................................................................................................................................85 Roseville.................................................................................................................................87 SaintAnthony........................................................................................................................89 Shoreview...............................................................................................................................91 VadnaisHeights....................................................................................................................93 WhiteBear Lake...................................................................................................................95 WhiteBear Township...........................................................................................................98 V. FEDERAL AND STATE SUPPORT 99 VI. SPECIAL CONSIDERATIONS - GENERAL 102 COMMUNITYWATCH......................................................................................................102 TRANSPORTATION DEPENDENT POPULATIONS .................................................102 INDIVIDUALS WITH SPECIAL NEEDS AND THE MOBILITY IMPAIRED.............102 HEARINGIMPAIRED .......................................................................................................103 NON-ENGLISH SPEAKING PERSONS........................................................................103 RECREATIONAL AREAS................................................................................................103 BOATERS...........................................................................................................................103 PARKS/CAMPGROUNDS...............................................................................................104 MAJOR EMPLOYERS......................................................................................................104 SPECIALFACILITIES ......................................................................................................104 APPENDIX A: LEGAL BASIS AND REFERENCES 108 APPENDIX B: COUNTY INCIDENT MANAGER 111 APPENDIX C: RAMSEY COUNTY DIVISION OF EMERGENCY MANAGEMENT & HOMELAND SECURITY (EMHS) 113 APPENDIX D: ROLES OF THE EMERGENCY MANAGEMENT COUNCIL 115 APPENDIX E: RESPONSE TO TERRORISM 116 APPENDIX F: HOMELAND SECURITY ADVISORY SYSTEM 118 GLOSSARY OF TERMS 127 EMERGENCY SUPPORT FUNCTIONS ESF SUMMARY CHART NOTICE: The Emergency Support Functions, Support and Functional Annexes indicated below contain information relevant to protecting the public safety. Under the "Federal Information Security Management Act of 2002" (Title X, Section 1001, of Subchapter II of chapter 35 of title 44, United States Code), this information is protected and privileged. Duplication is strictly prohibited and knowingly distributing this information to persons other than those involved in protection of the public safety (see HSPD-8) is a violation of law. --� is Revision History: Revision 4 Dated June 2004 First draft of full re-write submitted to HSEM RPC for comment. Errata documented and draft correction continues. Revision 5 Dated December 2004 Completed full re-write of plan for submission to HSEM, RRC, and Board of Commissioners as required by revision schedule. Revision 5 Dated December 2004 Preliminary approval granted on March 2, 2005 Revision 5.1 Dated June 2005 Major typographical errors corrected. Minor substantive changes made after review by municipalities and county authorities. Plan ready for adoption by all parties. iii Ramsey County-Wide Finergency Operations Plan Revision 5.1,June, 2005 THE BASIC PLAN INTRODUCTION Ramsey County is the most densely populated county in Minnesota, and one of the most densely populated counties in the nation. The county is of course subject to natural disasters such as floods, tornadoes and blizzards. In addition, major disasters such as train wrecks, plane crashes, communicable disease outbreaks, explosions, hazardous materials releases, pipeline leaks, and terrorism or other national security emergencies pose a real threat to public safety and health. Consequently, we must maintain a plan that will provide an effective response to emergencies and disasters. History has proven the need for advanced planning, organizing and training to minimize the effects of all emergency and disaster situations, natural or human caused. PURPOSE This Ramsey County Emergency Operations Plan (EOP) contains our process for managing major emergencies that threaten the health, safety, property and resources of the communities within the county. The plan also provides information on how the county will manage major emergencies that threaten county functions, services and operations. The plan outlines the strategic efforts that are undertaken by each of the municipalities who adopt this plan. It is intended to be a countywide document that will provide cohesive, coordinated, and cooperative interoperability among and between the municipal governments and the county. Any municipality that does not choose to adopt this plan as their municipal Emergency Operations Plan is required to develop their own plan and file copies of that plan with the Ramsey County Division of Emergency Management and Homeland Security. Currently, the cities of St. Paul, St. Anthony, Spring Lake Park, and Blain, and the University of Minnesota maintain separate plans. Statements of acceptance of this plan by the various municipal governments are attached to this document. This plan identifies departments and individuals within the county government and the individual municipalities that are directly responsible for emergency response and critical support services, and provides a management structure for coordinating and deploying essential resources. To the extent that this document conflicts with other Ramsey County plans or protocols, it supercedes such plans or protocols. County departments are expected to revise individual plans, procedures and protocols to bring them into compliance with this document. 1 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 A guiding principle of this plan is that, aside from specific processes detailed below, all processes, procedures and protocols of the various "1 municipalities and County agencies governing incident management and emergency response contained in current plans and doctrine remain in effect. Further, nothing in this plan alters or impedes the ability to carry out the existing authorities of the municipalities and County governmental agencies to perform their incident management responsibilities under the law. We as a county have many capabilities and resources that could be used in the response to any major disaster. These include facilities, equipment, personnel, and skills of both government and non-government professions and groups in Ramsey County. The purpose of this plan is to ensure the effective, coordinated use of these resources so as to: • Maximize the protection of life and property in all areas and political subdivisions in the county, which require assistance with support, services and resources • Ensure the continuity of government • Ensure the safety of the county workforce, those in the county's care and in county facilities MISSION In any emergency situation, Ramsey County's mission is to: Protect life and safety Minimize impact to property and the environment Secure our critical infrastructure and facilities Resume the regular provision of services to our citizens General emergency response priorities follow from these goals. Naturally, the contextual characteristics of a particular emergency event (such as the time or day when an incident occurs) may require some adjustments within the following priority categories- 2 ` Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 SITUATIONS AND ASSUMPTIONS SITUATION: Ramsey County is approximately 170.2 square miles in size and is located in the southeast central "Metropolitan" portion of the State of Minnesota. It is bordered by Anoka County on the North; Washington County on the East; the Mississippi River and Dakota County on the South; and Hennepin County to the West. Ramsey County's largest city, St. Paul, is also the State Capitol. The adjusted 2000 census population of Ramsey County is 511,035. The largest cities are St. Paul (the State Capitol)— population 287,151; Roseville — population 33,690; and Maplewood — population 34,947. The county encompasses all of 16 municipalities: Arden Hills, Falcon Heights, Gem Lake, Lauderdale, Little Canada, Maplewood, Mounds View, New Brighton, North Oaks, North St. Paul, Roseville, St. Paul, Shoreview, Vadnais Heights, White Bear Lake, and White Bear Township. In addition, portions of the cities of Blaine, St. Anthony, and Spring Lake Park are within the county's borders. Those cities and the city of St. Paul maintain separate emergency plans and are not covered by this document. There is a highly sophisticated transportation system in place including nearby Minneapolis — St. Paul International Airport and the St. Paul Downtown Airport (Holman Field), Amtrak passenger rail service, various railroad freight services, Interstates 94, 694, 494 and 35W and 35E, various U.S. Highways, and numerous State Highway Routes. There is also considerable boat and barge traffic on the Mississippi River and the lakes located within our borders. Ramsey County is vulnerable to effects of natural disasters such as severe summer storms, floods, tornadoes, winter storms and fires. Ramsey County is also vulnerable to a variety of human-caused hazards such as hazardous materials accidents, major transportation accidents, nuclear power plant incidents, civil disorders, terrorism, nuclear attack, acts of war, dam failures, research and development, etc. The population density of Ramsey County is so great, and the geographic area small enough, that small-scale events might pose significant risk to persons and property. The potential scope and impact of these emergencies may vary from a minor emergency requiring minimum response to a major emergency which requires maximum response, depending on time of day, weather conditions, time of year, warning time, location and the type of emergency or disaster. 3 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 ASSUMPTIONS: A "public emergency" is described by the County Charter as "a sudden or unforeseen circumstance in the county affecting life, health, property, public peace, or public welfare that requires immediate County Board action." (Charter, Sec. 10.04 C). For the purposes of this plan, the terms "emergency" and "disaster" reference this definition. A "disaster" is an emergency that has or will be expected to overwhelm the ability of local resources and thus requires outside assistance. The Ramsey County and municipal governments are supported by private and volunteer organizations and State and Federal agencies having the capabilities including personnel, equipment and supplies, to minimize the loss of lives and property in the event of an emergency or disaster. Emergencies will require coordination and cooperation among governmental, private and volunteer organizations in order to protect lives and property of Ramsey County residents. The location and extent of some emergencies can be predetermined while other emergencies may occur with little or no warning at unknown locations. Organizations and agencies tasked in this document will respond as required to fulfill their responsibilities in providing for public safety during an emergency response and/or recovery operation. COORDINATING INSTRUCTIONS 1. This plan is effective immediately upon receipt. 2. The Ramsey County Director of Emergency Management and Homeland Security is responsible for coordinating plan development and maintenance. a. Each municipality and the University of Minnesota have appointed an emergency management program director. b. The directors of each municipal program, and that of the University of Minnesota are responsible for maintaining and updating the sections of this plan that are specific to their individual jurisdiction, and for providing those updates to RCEMHS. c. Each municipality that adopts this countywide plan as their local plan will provide a letter to that effect signed by the Chief administrative official of that municipality and indicating that the municipality has formally adopted the plan through the local procedure as established by law or ordinance. 3. All agencies and organizations involved in the execution of this plan will be organized, equipped and trained to perform all designated 4 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 responsibilities contained in this plan and its implementing instructions for both response and recovery operations. 4. All emergency response organizations are responsible for the development and maintenance of their own internal operating and notification procedures including needed SOP's and SOG's, resource lists, and checklists needed to support their operations. 5. Directors and Chiefs of all departments and organizations cited in this plan are aware and responsible for maintaining current SOPs, & SOGs, resource lists, training programs, and schedules of training for department personnel and should assign roles "3 deep" to enable 24/7 operations. 6. All organizations are responsible for filling any important vacancies; recalling personnel from leave, if appropriate; and alerting those who are absent due to other duties or assignments. 7. The "military" time system (24-hour clock) will be used as the standard for all activities involved with the execution of this plan with the exception of communications with the public or media, which will employ the civilian time system. 8. Unless directed otherwise, existing organization/agency communications systems and/or frequencies will be employed. 9. Unless directed otherwise, the release of information to the public or �- media will be handled through the County's Public Information Officer, using the concepts outlined in Emergency Services Function (ESF) #2. 10.Personnel designated as representatives to the RCEOC will make prior arrangements to ensure that their families are provided for in the event of an emergency to ensure a prompt, worry-free response and subsequent duty. 11.Once the RCEOC and/or any municipal EOC has been activated, organizational and agency representatives will: • Initially, check in with the Operations Officer immediately upon arrival at the EOC for an update on the situation and to confirm table/telephone assignments. • Ensure that their organizations/agencies are kept constantly informed of the situation, including major developments, decisions and requirements. • Maintain coordination with other appropriate organizations/agencies. • Thoroughly brief incoming relief personnel and inform the Operations Officer of the changeover prior to departing. The briefing will include as a minimum, information on what has happened; problems encountered; actions pending; and, the 5 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 location and phone number of the person being relieved. 12.This Emergency Operations Plan will be exercised at least annually: • Orientation and table top: November of each year • Full Scale: May of each year • Functional (notification and warning): Monthly • Functional: Notification of key personnel: Each Sunday at 1300. • Should an actual emergency or disaster occur, the full-scale exercise may be cancelled. Every effort will be made to ensure that the County will participate in a regional exercise each year, and that may cause adjustments to this schedule. • Individual municipalities may choose to exercise all or part of the plan at their own discretion. Schedules of municipal exercises are available from the municipal emergency management directors. PRIORITIES Areas that will be targeted for early utility and other service restoration are: 1. Areas used by dependent populations (Nursing homes, childcare facilities, schools and offices, routes of --� egress and ingress, animal resources, shelter and relocation venues.) 2. Infrastructure critical to health and safety (Emergency communications, law enforcement, fire suppression and protection, medical facilities, energy systems, sites containing potential hazards, utilities, food supplies, etc). 3. Infrastructure that sustains the emergency response (Computer, Internet, data and voice telecommunications systems, transportation systems, etc.) 4. Governmental administrative buildings and other facilities (governmental and private sector) necessary to protect the economic viability of the county, municipalities, and our citizens. 6 ` Ramsey County-Wide Emergency Operations Plan Revision 5.1,.Lune,2005 r 1. EMERGENCY MANAGEMENT ORGANIZATION° CONCEPT OF OPERATIONS When an emergency has occurred, the municipal government of that jurisdiction in which it occurs has the primary responsibility to respond to save lives and property and to recover from the event. The County will be prepared to supplement its emergency resources with those provided by private organizations and volunteers. If the capabilities within Ramsey County are exceeded, the County will request assistance from the State. The Ramsey County Emergency Operations Center (RCEOC) may submit requests to adjacent or nearby county jurisdictions such as the Metropolitan Airports Commission, the Cities of St. Paul and Minneapolis, and Dakota, Hennepin or other counties in accordance with existing mutual aid agreements or Memoranda Of Understanding (MOU). Requests for additional State and Federal support will be requested through the Minnesota Division of Homeland Security and Emergency Management (HSEM). All jurisdictions within Ramsey County have adopted the National Incident Management System (NIMS) as the jurisdiction's "all-hazard" incident management system. NIMS will be implemented through the Minnesota Incident Management System (MIMS). Depending upon the situation, the On-Scene Incident Commander may utilize multiple resources, including existing mutual aid agreements, to obtain what is needed. Each jurisdiction and agency is required to maintain current SOG's, procedures, resource lists and checklists as needed to support response operations. All municipal fire services have mutual aid agreements and/or MOU's covering automatic and requested assistance for fires and specialized response and rescue. MOU's and mutual aid agreements are also in place for all municipal law enforcement agencies and the Ramsey County Sheriff's Office. Where requests for resource assistance are received from another jurisdiction outside of Ramsey County or are beyond existing mutual aid agreements or MOUs, the granting of the requests and the quantities provided will be at the direction of the County Manager. For emergency planning purposes, certain areas surrounding an incident or a fixed facility incident will be divided into sub-areas (sectors or cold, warm and hot zones) so that priority of the response effort can be directed toward those closest to the incident. o cn �_ mr I oW w o c w T t p j Q Uc I d n E N O m C O O U @ m � y m w F m 1 I m pa¢ J = E c 1 I � m 5a o a O 1 ! Z UJ u p Q v¢ -----1-----------; a a oa m > I k <n w e I k o w ! I 1 a 2 t I - o 5L 0 I I LU FFf-IY I 1 -� O CL' 10 U W m'� R I I m@ w 00 WJ oa c -I W w o o W to w U •T ! ! � `° Z 3 t ! O V . Z W a ° W N m v 1 E � r I Q o m o E !NF- e00 I n _ 1 U I N 3 c m 0 Ec>n E m O0E L «i p I v N N `tea m!ap 1 O C O E U h $ O U U d tJ�' r0 U V Ll � m � J C3 m a C O m Q J _ 1O m m e ° � N w Q M_U m Q c a m E V a u v; Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 All personnel involved in emergency response and recovery activities will use a continuously implemented quality improvement process consisting of the following principles until the action, incident or situation has been resolved. • Acquire accurate information • Determine and review options. • Make decisions. • Coordinate and implement decisions. • Monitor the results. • Assess results; report or adopt a different option, if necessary. EMERGENCY MANAGEMENT & HOMELAND SECURITY PERSONNEL County Staff: Office location: 50 Kellogg Blvd. West, St. Paul, MN 55102 (651) 266-1020 Web site: http://www.co.ramsey.mn.us/emergencyservices Director: Judson M. Freed Emergency Management Coordinator— East Side: William B. Hughes Emergency Management Coordinator—West Side: Krysta L. Reuter Emergency Management Coordinator— UASI Project: vacant Warning and Notification The PSAP's (identified herein) and the RCEMHS are authorized to request activation of the Emergency Alert System (EAS). Such activation is by contacting the State Duty Officer or by direct contact to the National Weather Service. For non-EAS and/or non-weather related events, radio and telephone communications will be used to notify affected and threatened agencies and jurisdictions. 9 Municipal Emergency Management Agencies: Each municipality within the county has an official appointed as Emergency Management Director and who is responsible for ensuring that all required planning, mitigation, response, and recovery efforts are carried out in compliance with Title III of the Superfund Amendments and Reauthorization Act and other applicable laws and standards for coordinating and maintaining local plans. The municipal Emergency Management Director is responsible for making determinations necessary to implement this Emergency Operations Plan and associated SOP's and SOG's for the municipality. The persons assigned as emergency management directors for the municipalities are: Municipalities marked with an asterisk (*) maintain their own Emergency Operations Plans, but interact with Ramsey County on emergency events. Arden Hills: Blaine: * Michelle Wolfe, City Administrator Kerry Fenner, Captain/EM City of Arden Hills Director 1245 W. Hwy. 96 Blaine Police Department Arden Hills, 55112 10801 Town Square Drive NE Phone: 651-634-5120 Blaine, 55449 Phone: 763-785-6131 Falcon Heights: Gem Lake: Heather Worthington, City Paul Emeott, Mayor Administrator 3960 Scheuneman Road 2077 W. Larpenteur Avenue Gem Lake, 55110 Falcon Heights, 55113 Phone: 651-426-6443 Phone: 651-644-5050 Lauderdale Little Canada: James Bownik Donald Smiley, Emergency 1891 Walnut St. Management Director Lauderdale, MN, 55113 515 E. Little Canada Road Phone: 651-631-0300 Little Canada, 55117 Phone: 651-766-4029 Maplewood: Mounds View: Chief Steve Lukin Michael Sommer, Police Robert Dollerschell, Deputy Chief/Emergency Services Director Director Maplewood Fire Department Fire Mounds View Police Department Station 2 2401 County Road 10 -� 1955 Clarence Street Mounds View, 55112 10 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 New Brighton: North Oaks: Robert Jacobson, Director James Daly, Emergency New Brighton Department of Manager Public Safety 100 Village Center Drive 785 Old Hwy 8 NW North Oaks, 55127 New Brighton, 55112 651-484-5777 Phone: 651-288-4101 North St. Paul: Roseville: Dave Zick, Coordinator Lt. Rick Mathwig 2526 E. 7th Avenue E. Roseville Police Department North St. Paul, 55109 2660 Civic Center Drive Phone: 651-748-2579 Roseville, 55113 Phone: 651-792-7203 Sgt. Randy W. Johnson Roseville Police Department Office: 651-792-7228 Spring Lake Park: * St. Anthony: Don Krueger, District Fire Chief John Malenick, Fire Chief Spring Lake Park Fire Dept. St. Anthony Fire Department 1710 County Highway 10 3505 Silver Lake Road NE Spring Lake Park, 55432 St. Anthony, 55418 Phone: 763-786-4436 Phone- 612-788-4885 John Ohl, Police Captain St. Anthony Police Department 3301 Silver Lake Road NE St. Anthony, 55418 Phone: 612-789-5015 St. Paul: * Shoreview: Tim Butler, Emergency Walter L. Johnson, Director Preparedness Coordinator Shoreview Emergency 100 E. 11th Street Management St. Paul, MN 55101 4600 N. Victoria Street Phone: 651-228-6215 Shoreview, 55126 Phone: 651-490-4684 �1 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 University of Minnesota: * Vadnais Heights: Terry Cook, Director Edward J. Leier, Director Department of Emergency 800 County Road E East Management Vadnais Heights, 55127 2221 University Ave. SE Phone: 651-204-6032 Suite 140 Minneapolis, 55414 Phone: 612-625-8047 White Bear Lake: White Bear Twp: Chief Tim Vadnais Director Bill LaBore, Public Works White Bear Lake Fire Department Director 4701 Highway 61 White Bear 1281 Hammond Road White Lake, 55110 Bear Township, 55110 Phone: 651-429-8567 Phone: 651-429-5827 Captain H. W. Schmahl, Jr. Support Services Division '1 White Bear Lake Police Department Phone: 651-429-8553 12 O C/) W 0 E 0).;,-- < < O N O. 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The County Manager, the Director of EMHS, the County Sheriff or the Director of SPRCDPH can implement this Plan. We have established the following guides for determining the county's response and aid. For the most part, these guides correspond to the appropriate RCEOC activation modes. Alert: An actual or threatened event that may have an adverse impact on any portion of local or county government, but does not require any specific response beyond that which is normally available. EMHS and affected departments will be aware of the situation and begin to cope with it, but no specific portion of this EOP is utilized, and the EOC is unlikely to by opened. Stand-by: An actual or threatened event that may require some assistance from resources beyond what is normally available to an individual agency or a local unit of government. Single or multiple aspects of this plan will be used as needed. The Ramsey County Emergency Operations Center (RCEOC) will be placed in Stand-by mode. Affected municipal EOC(s) will be placed in Stand-by mode. '1 Partial utilization: An actual or threatened event that requires command and control resources be applied to the issue, but does not require a complete mobilization of all resources. The County Manager and all or some of the Emergency Operations Team will be notified and may need to respond. The RCEOC and affected municipal EOC(s) will be partially or fully activated. Full utilization: An actual or threatened event that requires that the full resources of the County be applied to the response and recovery efforts. The full Emergency Operations Team will be activated and the RCEOC and affected municipal EOC(s) will be partially or fully activated with complete staffing and all needed resources are mobilized. The incidents or occurrences that can be associated with these levels of activations are: 18 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 Level 1: Unusual Occurrence/Informational Alert An event has occurred (or may occur) that is outside of the normal operations of a county department or a municipal jurisdiction and which warrants administrative notification. Examples include changes in the "Terror Alert" level status; workplace violence; tornado or severe storm warnings, etc. These might be "information alerts" rather than events that require a physical response. The general guideline here is that the situation will typically be informational or a warning, or it will be confined to affecting county controlled operations only. Also, we must remember that what appears to be a "small incident" may have great consequences later. ACTIONS_ o EMHS Duty Officer should be notified as soon as practicable • The EMHS Duty Officer will place the RCEOC into the ALERT or other activation mode as appropriate and will notify all municipal Emergency Managers. • Departments/agencies should disseminate or act on information based on their normal internal procedures. • Departments/agencies directly affected by or experiencing the problem should begin activities to limit the scope of impact. These actions are deliberately vague because this level includes so many possibilities. This level of incident does not typically pose an ongoing threat to lives or property, so routine actions are followed and EMHS would go to ALERT or STANDBY status. NOTE: An exception would be a national security or terrorism alert, such as an increase in the Terror Threat level to "red." In that case, the county and the municipalities might go to a full activation of the RCEOC and take other security steps even if no overt event has yet occurred. Level 2: Local Incident One or more municipalities may experience an event that requires them to declare an emergency that affects their community but that may not result in a countywide state of emergency. The municipality may choose to activate its EOC at any point. If the EOC is activated, the municipality will notify the EMHS Duty Officer immediately. EMHS is responsible for 19 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 assisting the municipality in securing whatever resources and aid they need. Similarly, a problem originating in a single county department, might in actuality pose a threat to the ability of the county to offer services. Remember, these are events that may not be disastrous yet but which pose the threat to become so. Examples of these incidents include smaller hazardous materials spills, bomb threats, suspicious activities or situations such as "white powders" etc. county (EMHS) assets will respond to the scene and/or gather more information. If incident results in large area evacuations or is confirmed to be an intentional or terrorist act, the incident would elevate to Level 3. ACTIONS: Municipalities will establish and maintain Incident Command at the scene. They may choose to open their EOC's. • County/municipal departments should activate their crisis management plans • The EMHS Duty Officer should be notified as soon as practicable. • There would be PARTIAL or FULL utilization of this EOP • The EMHS Duty Officer will place the RCEOC on STAND-BY or other activation mode as appropriate. • Not all Level 2 incidents will require action by the County Manager or others, however the EMHS Duty officer will notify the County Manager and provide on going updates. • The County Manager may decide to activate the Emergency Operations Team or the EOC facility at his/her discretion. Level 3 - Municipal Emergency If events occur that actually or threaten to overwhelm the ability of a municipality to provide services, that municipality may decide to activate its full emergency operations plan and/or declare a state of emergency within the community. Each municipality maintains its own procedures for the formal declaration of emergency affecting the jurisdiction. Ramsey County will offer all available and practicable assistance to the affected community, including equipment and expertise. We recognize that an emergency in a single community may not compromise the ability 20 Ramsey County-Wide Emergency Operations Plan Revision 53,June, 2005 of the county to provide services elsewhere, and the county itself may not seek to declare an emergency. We recognize our role in this case to support the community and facilitate their activities geared to reducing the impact to the extent we are able. ACTIONS • Municipality will establish and maintain incident command at the scene and the local EOC. Internal notifications should take place as specified in the affected community's emergency operations plans. The affected municipality may choose to declare a local state of emergency at their discretion. The local Emergency Management Director maintains SOP's for this purpose. • These situations may require assistance from external organizations. The municipality will notify the EMHS Duty Officer as soon as practicable. EMHS will respond to the scene or EOC and gather intelligence from responding municipal and/or county agencies and notify the County Manager, and/or Public Health and the Sheriff. • EMHS evaluates the scope of the incident, coordinates essential services, and provides emergency information. • There would be PARTIAL or FULL utilization of this EOP • Depending on the nature of the emergency, the County Manager, Director of Public Health, or the Sheriff may decide to request notification of the Ramsey County Emergency Management Council and activation of the RCEOC. Level 4 - Countywide Emergency A disaster involving one or more communities within the county, or any situation that will exhaust the ability of the county to provide services will result in the need for a formal declaration of a state of emergency. The main criteria is that all available local resources have been utilized to the best of our ability, and there will be a need for outside assistance This could be a significant national or international event, large-scale civil unrest; results of a tornado; major community emergencies, events that might result in the need to evacuate large areas of one or more communities, and/or events that otherwise threaten to compromise the continuity of governmental functions. Normal governmental operations may be suspended. The effects of this emergency are wide-ranging and complex. A timely resolution of disaster conditions requires countywide cooperation and extensive coordination �. with external agencies and jurisdictions. 21 Ramsey County-Wide Emergency Operations Plan Revision 5-1,June, 2005 ACTIONS • Individual Municipalities will establish and maintain Incident Command and activate their local EOC's and applicable local plans. Affected municipalities may choose to declare a local state of emergency at their discretion. The local Emergency Management Director maintains SOP's for this purpose. • Notify the EMHS and State Duty Officer as soon as possible. • This Emergency Operations Plan is automatically in FULL utilization. • All municipal EOC's will be fully activated and municipal Emergency Operations Team members will be required to report to their respective EOC. All municipal departments may be engaged in the community's response. • The RCEOC will be fully activated and county Emergency Operations Team members will be required to report to the RCEOC. All county departments may be engaged in the county's response. • The county Board will be notified and, as necessary, consider the need for an emergency meeting and/or the declaration of a state of emergency • These situations are usually time-sensitive. We recognize that county involvement cannot wait until so many people have been notified and have reported in to work. In that event, the Sheriff and the Director of EMHS (or their designees) will begin whatever processes are necessary to offer and provide assistance. • The County Manager will assume the role of Incident Manager for the county's activities as soon as practicable, or will delegate this responsibility as s/he sees fit. • As necessary, the County Manager, the Director of Public Health, the Sheriff, or the Director of Emergency Management and Homeland Security will ask the Chair of the County Board to declare an emergency as authorized by section 5.10.18 of the Administrative Code (Source: Resolutions #86-180, passed March 24, 1986 and #81-897, passed November 2, 1981.) These emergency levels are guidelines only, and are intended to assist in classifying the situation and providing for the administrative response. The designated level may change as emergency conditions intensify or ease. 22 Ramsey County-Wide Emergency Operations Plan Revision 5.I,June,2005 Important Reminders ✓ The Director of Emergency Management and Homeland Security initially designates the level of emergency in consultation with the local Incident Commander and communicates this to the County Manager. ✓ The County Manager may modify this designation as appropriate. ✓ An incident's assigned level may change as emergency conditions ease or intensify. ✓ The affected community(s) remains in operational control of their respective jurisdiction. Our resources will work under Unified Command and remain under county command. OVERALL COMPOSITION Ramsey County: During a declared Countywide State of Emergency, Ramsey County's overall emergency organization will be comprised of all officers and employees of the county, volunteer forces registered to aid the county, and all groups, organizations and persons who may by agreement or operation of law be charged with duties incident to the protection of life and/or property in Ramsey County during such emergency. The Ramsey County Division of Emergency Management and Homeland Security (EMHS) will exercise this emergency management organization in whole or in part at least once each year. Municipalities: During a locally declared State of Emergency, the affected municipality's overall emergency organization will be comprised of all officers and employees of the municipality, volunteer forces registered to aid the municipality, and all groups, organizations and persons who may by agreement or operation of law be charged with duties incident to the protection of life and/or property in the affected municipality during such emergency. The municipal Emergency Management Director will participate in exercises of this emergency management organization in whole or in part at least once each year. 23 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 EMERGENCY MANAGEMENT COUNCIL (EMC) The EMC is intended to provide review of countywide planning efforts in order to ensure and require unity of purpose. This includes conducting reviews of, and recommending to the Board of Commissioners approval of the county Emergency Operations Plan (EOP) as developed by the Division of Emergency Management and Homeland Security, and such other emergency preparedness, response, recovery and mitigation plans developed by EMHS. Further, the EMC is charged with reviewing county resolutions and codes affecting emergency management issues and recommending changes as needed. The Ramsey County Emergency Management Council (EMC) consists of the following: • The County Manager, who shall be chair • The Ramsey County Sheriff • The Ramsey County Attorney • The Director of Emergency Management and Homeland Security • The Director of the St. Paul/Ramsey County Department of --� Public Health • The Director of Public Works • The Director of Property Management • One Ramsey County-based community emergency management director, chosen by the county's emergency managers (chosen for one year, every year) • One representative chosen by the Ramsey County Fire Chiefs' Association • One representative chosen by the Ramsey County Police Chiefs' Association The following shall be ex-officio members of the council and shall be without vote: • Director of Human Resources • The Director of Community Human Services • The Ramsey County Medical Examiner • Public Information Officer • The Director of Community Corrections 24 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 • One representative of the St. Paul chapter of the American Red Cross ■ One representative of the Salvation Army • The Director of Emergency Management for the City of St. Paul • Such other ex-officio nonvoting members appointed by the Chair of the council, as appropriate Details of the role of the EMC are found in Appendix D of this plan. EMHS DUTY OFFICER Ramsey County EMHS maintains a 24-hour, 7 day per week duty officer. The State of Minnesota, the County Warning Point and all county departments, as well as all municipalities within the county have procedures in place to notify the EMHS Duty Officer if needed. ASSISTING AGENCIES State Organizations/Agencies The State government is responsible for providing resources to support community response, and for some emergencies, performing technical response functions on behalf of the communities. 1. Minnesota Homeland Security Emergency Management (HSEM) a. Activates and manages the State Emergency Operations Center (SEOC). b. Coordinates State resources. c. Controls access of air and rail traffic. d. Assists County and other State agencies in coordination of protective actions e. Requests and coordinates federal assistance agencies and programs 2. Minnesota Pollution Control Agency a. Provides personnel, equipment and materials to participate directly in the mitigation activities and debris management. b. Depending upon emergency recommends or directs protective `-- actions. 25 Ramsey County-Wide Emergency Operations Plan Revision 5.I,June,2005 c. Performs environmental monitoring and sampling. d. Provides technical assessment and advice. 3. Minnesota State Patrol a. Provides a representative to the State EOC (SEOC) and/or the RCEOC as requested. b. Assists in route alerting c. Provides aircraft, as needed. d. Assists in selecting primary and alternate evacuation routes. e. Assists in staffing and providing equipment for access control points. 6) Assists in providing security for evacuated area. 7) Assists in staffing traffic control points during evacuations and for reentry of the public. 4. Minnesota Department of Transportation (MnDOT) a. Provides a representative to the SEOC and/or RCEOC as requested. b. Provides traffic and access control equipment. c. Ensures State roads are clear of snow and debris. d. Assists in impediment removal. 5. Minnesota Department of Natural Resources (DNR) a. Notifies State parks and boaters of protective actions. b. Provides incident command for forest, field or swamp fires. c. Assists in notification and evacuation of waterways. 6. Minnesota National Guard (request from Mayor of St. Paul for St. Paul specific call-outs. Request comes from the Sheriff for all other jurisdictions) a. Assists with access control and security for evacuated areas b. Transports emergency supplies c. Provides damage assessment assistance for public property d. Provides other resources and support as requested within its capabilities and as authorized by law. 26 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Federal Organizations/Agencies The Federal Government is responsible for providing both technical and operational support to the communities throughout the State. Details of federal agency roles are found in the National Response Plan. The key agencies of the Federal response are identified, along with their respective response functions. 1. 55th Civil Support Team —Weapons of Mass Destruction Unit a. Provides support to county and local incident commanders regarding suspected chemical, biological, radiological, nuclear, and explosive (CBRNE)weapons of mass destruction b. Provides assessment and emergency response assistance on CBRNE issues to local incident commanders. 2. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) a. Coordinates overall Federal response b. Provides Federal resources and assistance to State and County governments. c. Ensures Federal support exists for recovery operations. 3. U.S. Coast Guard a. Provides On-Scene Coordinators for transportation and fixed facility HAZMAT incidents, as required. b. Provides for notification and evacuation of waterways during emergency situations. c. Provides resources and support as requested within its capabilities and as permitted by law. 4. FBI a. Lead law enforcement and investigative agency for terrorist events or other situations which constitute a violation or possible violation of federal law b. Typically the lead federal agency on the ground 5. NTSB a. Lead federal agency for the investigation of incidents involving air and rail carriers. 27 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 PLAN REVIEW and CORRECTIVE ACTIONS The Ramsey County Emergency Operations Plan will be reviewed at least once every year, on or before November 15. The Ramsey County Director of Emergency Management will be responsible for coordinating plan development and maintenance. Review of the plan consists of evaluating the need for changes in the document itself; development of new policies, procedures; ordinances etc.; and changes to the structure of the county Government. To ensure that the review reflects the needs of the entire county, the Ramsey County Emergency Management Council (EMC) will conduct the formal review. The Director of Emergency Management and Homeland Security is responsible for ensuring that this plan is maintained and updated regularly. To ensure the effective implementation of the Emergency Operations Plan, the Director of Emergency Management will be responsible for conducting any training or exercises necessary to determine the effectiveness and sustainability of the plan. In compliance with Minnesota HSEM policy, the county will conduct training or exercises in the Four-Year Planning/Exercise Cycle. The cycle is addressed below. Year One • Functional or full-scale exercise • EMC and Board of County Commissioners review and adoption • Individual Municipal City Council review and adoption Year Two • Functional or full-scale exercise • RRC/PAC/CAER Group/Local review Year Three • Functional or full-scale exercise • Peer/Public or other review Year Four • Functional or full-scale exercise • HSEM Regional Coordinator review 28 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 IL 1NDET MANAGEMENT During emergencies the local jurisdiction and Ramsey County will utilize the National Incident Management (NIMS) System officially adopted by the State (Minnesota Incident Management System or MIMS). County government will not supercede the roles of the local incident commanders of the municipalities and jurisdictions within the county. Nothing within this section shall contravene the authority or responsibility of the Board of County Commissioners as overall political authority for county government, or the municipal local officials' overall political authority for the municipalities (See Ramsey County Board Resolution 2005-141 — April 5, 2005). There must be a local Incident Manager charged with making immediate decisions and taking the lead role in the jurisdiction's response and recovery efforts during the emergency situation. When county resources are requested, there must also be a county Incident Manager charged with making immediate decisions and taking the lead role in the county's response and recovery efforts. As the situation evolves from an immediate threat to life and safety into the need to implement this plan, recover, restore and return to normal, the role of the Incident Managers will change — therefore, the individual serving in the capacity of Incident Manager may also need to change. OVERALL NIMS OBJECTIVES: • Enhance an existing system that works well every day • Acknowledge the potential for terrorism in CBRN incidents and assign specific roles and responsibilities for primary agencies. • Comply with federal requirements • Enhance interagency communication and decision-making • Provide for a joint after-action review to constantly improve process INITIAL INCIDENT MANAGEMENT The sudden and unexpected nature of most emergencies results in some predictable response patterns. The "public safety" agencies — law enforcement, fire, EMS, emergency management — are staffed, trained, and prepared to respond to situations on very short notice. Thus, at the municipal level, local authorities will establish the incident command at the scene. 29 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Operations. Group Logistics Group [Finance Group �• Group Municipal EOC iT 1 i EIDC Incident kbnagement Structure..". i Off-sfte } E� } ��'- Incident Manager _ t I y, k y I 1 Municipal Emergency Ramsey County I I Mager E4is I-i i annown, MENEM • V I I - Or Scene 1 t ---------------------------- — IncidentCormrander I t y OnScene On-Scene On-Scene On-Scene Operations Section Planning Secti on Logistics Section Finance Section Staffed by the ranking officer of each Commoind pricey agency responding_ fdladonship_ Joint after-action review will be conducted by a panel led by RCELtIS and made up of the agencies involved for major incidents Coordination& o when requested by any ——) Communication participating agency. Relations" Municipal lAu nicipal Municipal Other Municipal& Law Erdorcement Agency Fire Departrrnent EMS County Agencies i Investigtion Site Security I ! Fire Suppression Triage I 1 i I I I 1 I I I 1 i Evidence I I l I Patient Care& I Preservation Traffic Control I I Search&Rescue I I Transport I I I f I I I I l I I Perimeter Control Crowd C.Mrdl ! HazMat& I I I 1 I CBRNE Control I NazWt& I I I I I I i l Assess Evacuation I I 1 I I Assessment& � Decontamination I 1 1 Investigation Coordination I \ 1 t I � (terrorism) � ♦ —�! v\-------�! Watery I Fire Service Core E IVIS Coe \ Enforcement / Competencies Competencies (Sheriff)i Incident Command Structure On-Scem 30 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 GENERAL DUTIES OF INCIDENT COMMAND STAFF FUNCTIONS Source: United States Department of Homeland Security — Federal Emergency Management Agency Comments: For all incidents, a command team comprised of the incident commander, appropriate command and general staff personnel is assigned. (Sources: FIRESCOPE and NIMS) Incident Commander(IC)/Unified Command(UC): The Incident Commander's responsibility is the overall management of the incident(to which it is assigned). On most incidents, the command activity is carried out by a single Incident Commander. Complex or multi-jurisdictional/multi-agency incidents may require several leaders and subject matter experts to work together on the command functions.This is the Unified Command (UC).The Incident Commander is selected by qualifications and experience.The Incident Commander may have a deputy, who may be from the same agency, or from an assisting agency. Deputies may also be used at section and branch levels of the ICS organization. Deputies must have the same qualifications as the person for whom they work, as they must be ready to take over that position at any time. Depending on the extent of the Incident Management team needed, this area of management may also have under its purview an Information Officer, Liaison Officer, Agency Representative(s), and Safety Officer. Public Information Officer(PIO) Each agency and jurisdiction will designate a Public Information Officer(PIO).The PIO is responsible for interfacing with the public and media and/or with other agencies with incident- related information requirements.The PIO develops accurate and complete information on the incident's cause, size, and current situation; resources committed; and other matters of general interest for both internal and external consumption.The PIO may also perform a key public information-monitoring role.Whether the command structure is single or unified, only one incident PIO should be designated. Assistants may be assigned from other agencies or departments involved. The IC must approve the release of all incident-related information. Liaison Officer(LNO) The LNO is the point of contact for representatives of other governmental agencies, nongovernmental organizations, and/or private entities. In either a single or UC structure, representatives from assisting or cooperating agencies and organizations coordinate through the LNO. Agency and/or organizational representatives assigned to an incident must have the authority to speak for their parent agencies and/or organizations on all matters,following appropriate consultations with their agency leadership. Assistants and personnel from other agencies or organizations(public or private) involved in incident management activities may be assigned to the LNO to facilitate coordination. Safety Officer(SO) The SO monitors incident operations and advises the IC on all matters relating to operational safety, including the health and safety of emergency responder personnel. The ultimate 31 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 responsibility for the safe conduct of incident management operations rests with the IC or UC and supervisors at all levels of incident management.The SO is, in turn, responsible to the IC for the set of systems and procedures necessary to ensure ongoing assessment of hazardous environments, coordination of multi-agency safety efforts, and implementation of measures to promote emergency responder safety, as well as the general safety of incident operations.The SO has emergency authority to stop and/or prevent unsafe acts during incident operations. In a UC structure, a single SO should be designated, in spite of the fact that multiple jurisdictions and/or functional agencies may be involved.Assistants may be required and may be assigned from other agencies or departments constituting the UC.The SO, Operations Section Chief, and Planning Section Chief must coordinate closely regarding operational safety and emergency responder health and safety issues.The SO must also ensure the coordination of safety management functions and issues across jurisdictions, across functional agencies, and with private-sector and nongovernmental organizations. It is important to note that the agencies, organizations, or jurisdictions that contribute to joint safety management efforts do not lose their individual identities or responsibility for their own programs, policies, and personnel. Rather, each entity contributes to the overall effort to protect all responder personnel involved in incident operations. Operations Section Chief: The Operations Section Chief, a member of the General Staff, is responsible for the management of all operations directly applicable to the primary mission.The Operations Chief activates and supervises organization elements in accordance with the Incident Action Plan and directs its execution. The Operations Chief also directs the preparation of unit operational plans; requests or releases resources; makes expedient changes to the Incident Action Plan as necessary;and reports such to the Incident Commander. Depending on the extent of the Incident Management team needed, this area of management may also have under its purview a Branch Director, Division/Group Supervisor, Strike Team/Task Force Leader, Single Resource Coordinator, and Staging Area Manager. Command Staff Planning Section Chief: The Planning Section Chief is responsible for the collection, evaluation, dissemination, and use of information about the development of the incident and status of resources. Information is needed to: 1)understand the current situation, 2) predict probable course of incident events, and 3) prepare alternative strategies and control operations for the incident. This section serves as the Incident Commander's "clearing house"for information.The Section Chiefs goal is to plan ahead of current events and to identify the need for resources before they are needed_ Depending on the extent of the Incident Management team needed, this area of management may also have under its purview a Resources Unit Leader, Situation Unit Leader, Documentation Unit Leader, Demobilization Unit Leader, and Technical Specialists. Logistics Section Chief: The Logistics Section Chief is responsible for providing facilities, services, and material in support of the incident, and is accountable for all personnel working in the hazard zone of the incident. The Section Chief participates in development and implementation of the Incident Action Plan and activates and supervises the Branches and Units within the Logistics Section. Depending on the extent of the Incident Management team needed, this area of management may also have under its purview a Service Branch Director, Support Branch Director, Facilities Unit Leader, and Ground Support Unit Leader. 32 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Finance/Administration Section Chief: The Finance/Administration Section Chief is responsible for all financial, administrative, and cost analysis aspects of the incident and for supervising members of the Finance/Administration section_ Depending on the extent of the Incident Management team needed, this area of management may also have under its purview a Time Unit Leader, Procurement Unit Leader, Compensation/Claims Unit Leader, and Cost Unit Leader. (source:FiRESCOPE,California Department of Emergency Services,2001) On-scene incident management/ On Scene Incident Commander The local jurisdiction immediately involved in the response will establish on-scene command immediately upon arrival. In most cases, the On Scene Commander will be the senior fire officer. In law enforcement specific situations, the senior law enforcement officer will be the On Scene Commander. County personnel will interface with this On Scene Commander. Personnel will only respond to scenes when requested or dispatched. General On-Scene Incident Management Procedures • Incident Commander (and/or Unified Command structure) will develop Incident Action Plans (IAP) for each incident and update them as the incident evolves. Operational periods will depend on the incident type, but will be no longer than 12 hours. • All responders, regardless of agency affiliation, report in to receive an assignment in accordance with procedures established by the IC. • Response operations are directed and coordinated as outlined in the IAP. • Each individual involved in incident operations is assigned to only one supervisor. • Supervisors adequately supervise and control their subordinates. • Supervisors communicate with and manage all resources under their supervision. • Supervisors record and report resource status changes to Operations as they occur. Incident Response Matrix Under this matrix, some incident types will be managed by a unified command based on size and/or complexity, and may include more than one primary agency. NIMS also provides agencies the authority to direct operations related to their core competencies at incidents, which includes giving tactical direction to other agencies performing operations within that `-- competency. 33 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 For example, Fire Department core competencies include: • Fire suppression • Hazardous Materials (HazMat) Response and Assessment • Search and rescue • Chemical, Biological, Radiological or Nuclear (CBRN)/Haz-Mat life safety • Chemical, Biological, Radiological or Nuclear (CBRN)/Haz-Mat mass decontamination • CBRN assessment Law Enforcement core competencies include: • Crime scene investigation • Evidence preservation • Perimeter control, site management and security • Crowd control • Traffic control • CBRNE/Haz-Mat assessment (Sheriff's WMD Unit) '1 • CBRNE/Haz-Mat investigation into potential criminality or terrorism • Evacuation • Water search and rescue Single Command The vast majority of incidents are handled from on-scene "command posts" and do not require the full force of governmental agencies' presence or even their active involvement. Many situations will result in notification being sent to the EMHS Duty Officer and/or the County Sheriff's office, and these agencies respond to the scene as needed to assess, evaluate and offer assistance. Sample Single Command Matrix INCIDENT TYPE PRIMARY AGENCY Auto Extrication Municipal Fire Department Boat in Distress Ramsey County Sheriff Municipal Fire Department Countywide Cyber Incident Ramsey County IS working with Municipal IS agencies as needed Municipal Cyber Incident Municipal IS agencies Civil Disturbance Municipal Law Enforcement Agency Ramsey Count y Sheriff Confined Space Rescue Municipal Fire Department 34 Ramsey County-Wide Emergency Operations Plan Revision 5.1,.Tune,2005 INCIDENT TYPE PRIMARY AGENCY Correctional Facility Disturbance Ramsey County Sheriff or Ramsey County Community Corrections Disease/Epidemic St.Paul Ramsey County Department of Public Health Downed Tree Municipal Public Works (Ramsey County Public Works for County property) Elevator Incident or Emergency Municipal Fire Department Emotionally Disturbed Person Municipal Law Enforcement Agency Municipal EMS Agency Entrapment/Impalement Municipal Fire Department Municipal EMS Agency Explosive Device, Bomb Threat Municipal Law Enforcement Agency State Bomb Squad Fire Municipal Fire Department Hostage Incident Municipal Law Enforcement Agency Sniper Incident Municipal Law Enforcement Agency Special Event Municipal Law Enforcement Agency Structural Collapse Municipal Fire Department Suspicious Package Municipal Law Enforcement Agency Water/Ice Rescue Municipal Fire Department The Planning Section Chief develops the IAP, which is approved by the IC. The Operations Section Chief directs the tactical implementation of the IAP. All participants agree on the designation of the Operations Section Chief. `-' Life safety operations are the highest priority Incident Objectives and will be initiated by the first arriving resources capable of performing rescue. Life safety operations in-progress will not be disrupted or suspended because of transition of command to other agencies. Unified Command - In some circumstances, the severity or complexity of an emergency will threaten to overwhelm the resources of the initial entity's responders resulting in requests for additional agencies — possibly including agencies from multiple jurisdictions. In these cases, the NIMS concept of Unified Command is utilized. Responding agencies commanders will co-locate at the Incident Command Post collocate at the Incident Command Post and • Assign an Operations Section Chief for each operational period. • Keep each other informed of specific requirements. • Develop a consolidated Incident Action Plan (IAP), written or oral, that is evaluated and updated at regular intervals. • Establish procedures for joint decision making and documentation 35 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Responding agencies have Core Competencies, such as those depicted in the NIMS Structure diagram above. The agencies representing the initially affected (or "requesting') municipality have the authority to direct operations related to their Core Competencies at incidents, including giving tactical direction by the ranking officer to other agencies performing operations within that competency If the initially affected municipality requests resources which that municipality does not provide on its own (for instance, a state bomb squad), the ranking officer of that resource has authority to direct operations related to its Core Competency, including giving tactical direction by the ranking officer to other agencies performing operations within that competency. Sample Unified Command Matrix INCIDENT TYPE PRIMARY AGENCIES Aviation Incident Municipal Fire Department MAC Municipal Law Enforcement Agency Chemical, Biological, Radiological or Municipal Fire Department Nuclear(CBRN)/Haz-Mat Incident State HazMat team Countywide Public Health Emergency SPRCDPH MDH Explosion Municipal Fire Department Municipal Law Enforcement Agency State Bomb Squad Natural Disaster/Weather Emergency Municipal Fire Department EMHS Public Works MnDOT Power Outage Municipal Law Enforcement Agency Public Works Utility Provider Rail Incident Municipal Fire Department Telecommunications Outage Municipal and County IS Telecommunications Provider PSAP's Utility Incident Municipal Fire Department Water Main Break Municipal Fire Department Public Works The Planning Section Chief develops the IAP, which is approved by the UC. The Operations Section Chief directs the tactical implementation of the IAP. All participants agree on the designation of the Operations Section Chief. EMHS, as the County's Coordinating Agency, will respond to multi-agency incidents and participate in the Unified Command. EMHS is responsible for coordinating resources from Emergency Support Function agencies, relaying situation information to the County's and the affected City's Emergency Operations Center, and supporting logistics needs. 36 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Incident Action Plan (IAP) An Incident Action Plan (IAP) will be developed for each operational period of the incident and: • Includes the overall incident objectives and strategies established by the IC or UC. • Adequately addresses the mission and policy needs of each jurisdictional agency in the case of UC. • Adequately addresses the interaction between jurisdictions, functional agencies, and private organizations in the case of UC. • Addresses tactical objectives and support activities required for each operational period, generally 12 to 24 hours. • Contains provisions for continuous incorporation of"lessons learned" as incident management activities progress. • Is developed when resources or authorities from multiple agencies and/or jurisdictions are involved. • Is developed when the incident will effectively span several operational periods. • Is developed when changes in shifts of personnel and/or equipment are required. • Is developed when there is a need to document actions and/or decisions. Information and Intelligence The analysis and sharing of information and intelligence are important elements of ICS. In this context, intelligence includes not only national security or other types of classified information but also other operational information, such as risk assessments, medical intelligence (i.e., surveillance), weather information, geospatial data, structural designs, toxic contaminant levels, and utilities and public works data, that may come from a variety of different sources. Traditionally, information and intelligence functions are located in the Planning Section. However, in exceptional situations, the IC may need to assign the information and intelligence functions to other parts of the ICS organization. In any case, information and intelligence must be appropriately analyzed and shared with personnel, designated by the IC, who have proper clearance and a "need-to-know" to ensure that they support decision-making. Regardless of how it is organized, the information and intelligence function is also responsible for developing, conducting, and managing information related security plans and operations as directed by the IC. These can include information security and operational security activities, as well as the complex task of ensuring that sensitive information of all types (e.g., classified information, sensitive law enforcement information, proprietary and personal information, or export-controlled information) is handled in a way that not only safeguards the information but also ensures that it gets 37 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 to those who need access to it so that they can effectively and safely conduct their missions. The information and intelligence function also has the responsibility for coordinating information and operational-security matters with public awareness activities that fall under the responsibility of the PIO, particularly where such public awareness activities may affect information or operations security. Area Command An Area Command is activated only if necessary, depending on the complexity of the incident and incident management span-of-control considerations. The County Incident Manager, an agency administrator or other public official with jurisdictional responsibility for the incident usually makes the decision to establish an Area Command. An Area Command is established either to oversee the management of multiple incidents that are each being handled by a separate ICS organization or to oversee the management of a very large incident that involves multiple ICS organizations, such as would likely be the case for incidents that are not site specific, geographically dispersed, or evolve over longer periods of time, (e.g., a bioterrorism event). In this sense, acts of biological, chemical, radiological, and/or nuclear terrorism represent particular challenges for the traditional ICS structure and will require extraordinary coordination between Federal, State, local, tribal, private- sector, and nongovernmental organizations. Area Command is also used when there are a number of incidents in the same area and of the same type, such as two or more hazardous material (HAZMAT) or oil spills, and fires. These represent incidents that may compete for the same resources. When incidents do not have similar resource demands, they are usually handled separately and are coordinated through an Emergency Operations Center(EOC). If incidents under the authority of an Area Command are multijurisdictional, a Unified Area Command is established. Area Command has the responsibility to: • set overall incident-related priorities. • allocate critical resources according to priorities. • ensure incidents are properly managed. • ensure incident management objectives are met and do not conflict with each other or with agency policy. • identify critical resource needs and report them to EOCs and/or multiagency coordination entities. • ensure short-term emergency recovery is coordinated to assist in the transition to full recovery operations 38 Ramsey Counry-Wide Emergency Operations Plan Revision 5.1,June,2005 Ramsey County Incident Manager IMPLEMENTATION Emergencies will be reported to the local Public Safety Answering Point (PSAP). The PSAP will notify the EMHS Duty Officer and/or the Sheriff. The EMHS Duty Officer or the Sheriff will make the initial determination to implement this plan. Formal implementation of the plan simply involves notifying the County Manager and the Director of Emergency Management and Homeland Security of the situation. As soon as the decision is made to contact these persons, this plan is considered to be implemented. GENERAL Initially, Director of EMHS or the County Sheriff (or their designees) will fill the role of the Incident Manager for the County. This may be limited to coordination of county-based activities, gathering information and intelligence, and assessing the situation to determine what level of activation of the county is needed, and notifying County administrators. Once he or she is able to reach the scene of an incident or respond to the RCEOC, the County Manager will be the Incident Manager for the County, unless and until s/he designates another person to fill this role. EMHS will assist as possible in these activities and will keep in contact with the County Manager as he or she establishes the RCEOC and gathers staff together there. We recognize that organizing the county's governmental Incident Management System will take time and that the team members will need information upon which to act. We also recognize that delaying some urgent actions until the teams can assemble would unduly jeopardize safety and property. Thus, the earliest hours of the county's involvement in an event will typically revolve around activities of the Sheriffs office and the EMHS staff. In those situations where there is time for deliberate organization before the event or emergency develops, the county Incident Manager will be selected by the County Manager based on which agency's field of expertise best matches the scope of operations needed to successfully cope with the incident. LOCAL AND/OR UNSPECIFIED EVENT: EMHS staff responding to the scene will serve as a liaison to the On Scene Commander and will initially be the Incident Manager for county resources working in a Unified Command Structure. 39 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Incident Interaction Timeline *:WXTI-AGEWCY INCIDENT OCCUR$ One or more agentdes re- spond based on incident ;IPAL Pf v Type EWresgonders arrive a scene$assess an initiate fife sa operations and site' stabktation ooeratiorrs Inadent Command x, x implemented for overall on-site Indderd management-Establishes t POUTtt SEC'nON ESTABUSHM © rations section. w Jurisdictional agencies determine it additional t?' mgt; �# g� investigation PW. t�� UL TI—3}Yi H CY enforcement)or ottrer agency operations are LIFE SAFETY OPERATIONS S MUNICIPAL EOC ESTABLISHED if needed,investigational BEGIN _ operations initiated c concurrent with We /.sefely. operations.fife safety IV .�;� 1. concerns supersede r�� p� investigative cmcerrm. INVESTIC tT tE y OPE l JI S COUNTY EOC ESTABLMHED sm ite) *D the sataty operations are concluded_Investigative agencies may exclude non-essential personnel from incident site. WizveryJrestoration may begirt concurrent with investiagfive operations *� EfUt MULTI-AGENCY IvM the approval of the ime5tigat g agencies. . : KCOVER3'1 RESTORATION EPATIONS Final revovery completed. Restoration of incident 4 _ site buss cc continues Kli u-� ete erati be OPMRAt4Df�!$SECM14 0614 Salt t2EES demoEsi&ze.Site may be returned to confrol of II1T rENDS . k LAW ENFORCEMENT SPECIFIC EVENT: If the emergency is one that poses an obvious, imminent and credible threat to lives and safety, or is a criminal matter, the County Sheriff will begin organizing the response during the initial hours of the event and will assume the County Incident Manager role under unified command until the County Manager is available at the scene or the RCEOC. The Sheriff will then be the director of the Operations Branch of the event. 40 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 PUBLIC HEALTH SPECIFIC EVENT: In events where there is no localized point of activity and that are specifically public or environmental health issues, the Director of the St. Paul Ramsey County Department of Public Health will assume the role as the County's Incident Manager role until the County Manager is available at the scene or the RCEOC. The Director will then be the director of the Operations Branch of the event.. EMERGENCY COMMUNICATIONS Providers of emergency services and public safety within Ramsey County utilize multiple means of communicating during emergencies. All services operate two way radios in either the VHf or UHf frequencies. All PSAP's have the capability to "cross patch" between the systems in order to facilitate interoperability of communications. In addition, many agencies utilize Nextel phones (800 MHz) with two-way 11 walkie-talkie" capability. All of the agencies have key personnel with cellular phones and pagers. In addition to radio (both UHf and VHf), phones and two-way pagers, EMHS staff and Public Health emergency staff carry devices for receiving emails in the field. The EMHS duty officer is available by all of these means 24 hours a day. EMERGENCY SITUATIONS INTERNAL TO COUNTY OPERATIONS The county's EMHS Duty Officer is notified of all situations that compromise the ability of a county function to provide its service to its constituents (employees or citizens). EMHS staff will usually serve as the Incident Manager for small-scale events, or until the arrival of senior county management. In the case of technological or utility emergencies, the lead county department involved (e.g. Data Processing/Information Services or Property Management) will serve as county Incident Manager. COUNTY INICDENT MANAGER ROLES The County Incident Manager's role is to coordinate the activities of County personnel and resources being used or requested during an emergency. In essence, the Incident Manager is the "chairperson" of the committees and groups put together for the incident. Generally, this role mimics the normal role of the County Manager, but with an emphasis on the special needs of emergency situations. 41 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 The County Manager is the County Incident Manager or will name a '1 designee as early as is practicable. To accomplish this, he/she will typically consult with the Emergency Operations Team. Additionally, the County Incident Manager will select and designate, at his/her discretion, additional members to the Emergency Operations Team to advise and assist in the performance of his/her duties. At all times, the County Incident Manager must communicate fully with the Board of Commissioners and ensure coordination of the use of resources from the county and local governments, state and federal agencies, in order to foster and expedite response and recovery throughout the county. COUNTY EMERGENCY OPERATIONS TEAM As incidents evolve, the need to coordinate the county's response between agencies requires that appropriate staff be assembled. Often, the team put together for an incident will be small — one or two department heads affected by the incident, the County Manager and EMHS staff, for instance. More severe or widespread incidents require more subject-matter experts. We recognize that these people need to know in advance that they may commonly be called on to serve in an emergency. So we have designated a standing Emergency Operations Team. This group serves as the core of the Emergency Management Council and as the core of the county's Emergency Operations Center staff. The primary role of this group is simple. Members of the group, or the entire group, will be called on to provide the Incident Manager with expertise and advice during emergencies. In addition to the County Manager (as Incident Manager)the team is made up of: • County Sheriff • County Attorney • Director of St. Paul Ramsey County Public Health • Director of EMHS • Director of Property Management • Director of Budgeting and Accounting • Director of Public Works • Director of Human Services • Director of Human Resources • Director of Data Processing/Information Services • Manager, Interoperable Radio System 42 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 lnteroperable County Attorney Radio System Manager W County Sheriff w Director Public Works Director County Manager Director SPRCDPH (Incident Manager) Property 1 , OF Management :1 Manager Director Radio System Human resources F Director Budgeting and Director Accounting EMHS Director Data Processing/ Director Info Services Human Services r MUNICIPAL SENIOR OFFICIALS' POLICY GROUPS Just as there is a need for county government officials to serve in the leadership role for the County EOC and County decision-making, each municipality needs to coordinate their individual operations. The individual municipalities may call their respective groups by various names, but for the purpose of this document they are generically referred to as "Senior Officials' Policy Groups." These groups function in the municipal EOC to provide the command functions necessary to set policy and strategic goals for the municipal response. In general, these Senior Officials' Policy Groups consist of(see Section IV of this plan for each individual municipalities list): ■ Mayor ■ Deputy or Acting Mayor ■ City Manager/Administrator 43 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 • City Attorney • Chief of Police (or representative of law enforcement agency) • Fire Chief(or representative of the fire service) • Director of Emergency Management • Director of Public Works • Other municipal official as necessary. RAMSEY COUNTY EMERGENCY OPERATIONS CENTER (RCEOC) The vast majority of incidents are handled primarily at the local command post or the local EOC in the affected municipality. In these "normal" cases, decisions for the county can be made in meetings and phone calls over time and summoning a special group together immediately are not necessary. However, in some incidents - particularly longer term and/or serious or "sensitive" ones - dedicated staff need to be assembled to work on projects. When activated, the RCEOC can be ready for operation within 90 minutes. The full activation time - including arrival of staff - is dependant upon the time of day, but will typically average less than 120 minutes 24x7. Staffing of the RCEOC will follow the Incident Management System and is outlined below. Additional detailed information about the RCEOC -� can be found in Support Annex B of this plan. There are four dedicated work groups assigned to the RCEOC. These are (1) the EOC Operations Group; (2) the EOC Planning Group; (3) the EOC Logistics group, and (4) the EOC Finance Officer. Being intended for multiple uses, the RCEOC is not left empty and unused during normal business activities. Various departments utilize the facility itself for routine training, meetings and more. However, in the event of possible or confirmed emergencies, the facility is immediately available for use. The EOC will react in one of three "Operational Modes" outlined in Support Annex B (the support Annexes are restricted for official use only). Necessary county agencies will assign personnel to the facility as noted in Support Annex B. EMERGENCY MANAGEMENT AND HOMELAND SECURITY (EMHS) The vast majority of incidents are handled primarily at the local command post in the affected municipality. In these "normal" cases, decisions for the county can be made in meetings and phone calls over time and summoning a special group together immediately are not necessary. The Director of EMHS is the alternate Warning Officer for the county and the division is responsible to assist in the development of evacuation, mass care, CBRNE and terrorism plans for the county. EMHS develops 44 Ramsey County-Wide Emergency Operations Plan Revision 5.I,June,2005 and identifies training and educational programs for responders and other personnel, and will provide information and outreach to the public. The Director of EMHS is tasked with coordinating all counter- and anti- terrorism planning and activities for the county and for ensuring or conducting hazard and vulnerability analyses and the gathering and dissemination of terrorism related information. GENERAL RESPONSIBILITIES OF DIRECTOR, EMHS • Chief staff to the Incident Manager and county Incident Manager • Coordinating plan development and maintenance • Serves as Liaison between municipal Emergency Managers, and between them and county, state and federal support agencies. • Initial coordination and requests for county assistance at local scenes • Coordinates disaster funding requests within the county • Emergency Services Unit mobile communications/command vehicle and personnel • Emergency Services Unit mobile on-site television surveillance vehicle, equipment and personnel • Mobile generators and lights SPECIFIC TASKS: • Ensure 24 hour Duty Officer position is staffed at all times • Be prepared to respond to emergency scenes and make initial assessment • Notify the County Manager as necessary • Make initial dispositions of county resources as needed • Notify the State Duty Officer if not done by municipality • Suggest and/or arrange for outside assistance as necessary 45 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 EMHS EMERGENCY SERVICES VOLUNTEERS Emergency Services Volunteers from EMHS will respond to assist at the scene as requested by the municipality. This assistance may include: • Mobile Command Post • Emergency outdoor lighting • Emergency portable generator • Communications net • On-scene perimeter establishment and control • Expert advice and consultation • Incident command extension ROLE OF EMHS DUTY OFFICER The EMHS Duty Officer will take reports of major incidents from the local Incident Commander or PSAP. The Duty Officer will determine the method for notifying other EMHS staff and senior county management and will determine need for response to the scene. In general, EMHS will respond to the scene (a) if EMHS assts are requested; (b) if the incident is or potentially may become, of such nature as to pose a significant threat to large numbers of persons or the environment or(c) if the incident might result in the formal activation of either the municipality's local emergency plan or of this county-wide emergency plan. At the scene, the EMHS staff will be available to serve as staff to the local incident commander. CONTINUITY OF GOVERNMENT The term continuity of government refers to the preservation, maintenance or reconstruction of government's ability to carry out its executive, legislative, and judicial processes under the threat or occurrence of any emergency condition that could disrupt governmental process and service. Ramsey County is beginning a more in-depth continuity process in December 2005. The purpose of continuity of government planning is to preserve leadership and authority, prevent unlawful assumptions of authority, assure government direction and control mechanisms, and 46 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 assure delivery of government services. The following details the elements of continuity of government for Ramsey County and each municipality therein: Lines of Succession: Written plans that describe the succession of authority for each elected and appointed official are maintained so that in the event of incapacitation, death or absence of the office or position holder there are at least three clearly defined and authorized persons to fill that roll. These establish an order or line of those entitled to succeed one another under emergency conditions. Line of succession identifies who is in charge and ensures continued leadership. Safeguarding of Essential Records: These are measures taken by government to protect all documents deemed necessary to continue governmental functions during emergency conditions and to protect the rights and interests of citizens during and after an emergency or disaster. Each agency and department maintains back-ups of critical files. Protection of Government Resources, Facilities, and Personnel: Refers to measures taken to distribute resources in a manner that will facilitate sufficient redundancy in order to preserve governmental functions during and after an emergency or disaster. Each department head appoints an operational continuity coordinator, who `- is responsible for developing and maintaining a department Operational Continuity Plan (OCP). Ramsey County agencies coordinate departmental operational continuity activities with EMHS and the Director of Information Services. The OCP are intended to help ensure that critical governmental functions can continue during times of emergency, or recover from disaster quickly in order to resume service with a minimum of interruption. Ramsey County Information Services maintains redundant off-site back-up of all critical records that are essential for operations and reconstituting county government. Municipal information services maintain data at other off-site locations as well. 47 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 GOVERNMENTAL DEPARTMENT AND EMPLOYEE RESPONSIBILITIES Departments, commissions, agencies, boards, districts, officers, and employees of the county and/or the affected municipalities shall have emergency duties, responsibilities, and assignments during emergencies when such emergencies are declared, and consistent with labor laws may be required to provide services within the scope of their expertise during such emergencies. Departments, commissions, agencies, boards, and districts shall establish and maintain plans and procedures for carrying out their own operations during, and recovery after, an emergency and shall establish plans and procedures for assisting the overall county effort to respond to and recover from an emergency, including a line of succession that is three deep to allow for 24/7 operations. Employees, officers and others officially affiliated with the county shall comply with these plans and procedures. Administration Reports are required from involved agencies/departments and local governments to provide elected officials, the Director of Emergency Management and Homeland Security, and other government officials with ..� information concerning the nature, magnitude, and impact of a disaster, and for use in evaluating and providing the most efficient and appropriate response. Reports required include, but are not limited to: • Situation Reports • Proclamation of Emergency • Requests for assistance. • Damage Assessment Reports. Financial Management Emergency expenditures are not normally integrated into the budgeting process of the County. Nevertheless, disasters occur on a periodic basis requiring substantial and necessary unanticipated obligations and expenditures. Ramsey County and the municipalities will incur disaster-related obligations and expenditures in accordance with the provisions of applicable County and State statutes. Records will be kept by all participating organizations/ agencies; in .� order to separately identify disaster related expenditures and obligations from general programs and activities. 48 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Emergency Procurement In an emergency that requires immediate purchase of supplies or contractual services (equipment, materials, rentals, etc), the County Code provides for rapid response. The Office of Budget and Accounting is authorized to secure at the lowest obtainable price, either by open market purchase or from a single source, any supplies, equipment or services, regardless of the amount of expenditure, when such purchases are necessary to prevent delays in the work of the using organization/agency which may vitally affect the life, health or general welfare of citizens. Upon receipt of notification of an emergency and the activation of the any emergency operations center including the RCEOC, a Budget Office representative will, when specifically requested, report to the EOC. Municipal and county budget offices will in all cases be ultimately responsible for financial accounting needs. Upon receipt of requirements, either verbally or in writing, the Office of Budget and Accounting will provide a representative who will order the required supplies or services and provide the vendor with a purchase order number for confirmation at a later date. The vendor will provide the items ordered and make billing against the purchase order number assigned at the time the order was placed. If an emergency occurs during regular County business hours, and procurement personnel have not been directed to report to the RCEOC, the using organization or agency or RCEOC personnel (if activated) should immediately contact their purchasing personnel or the Director of the Office of Budget and Accounting by telephone and outline the emergency requirement. Office of Budget and Accounting personnel will take immediate and appropriate action to acquire the required supplies, equipment or services, as outlined above, their municipal counterparts will do the same for each affected jurisdiction in accordance with local SOP. If an emergency occurs at times other than regular business hours and the EOC has not been activated with procurement personnel present, or when the county or municipal budget office is not available to make the required emergency purchase, the head of any using organization or agency may make such purchases. The requiring organization/agency shall, whenever practicable, secure competitive telephone price quotations and place a verbal order with the lowest bidder. Requisition and delivery records for emergency purchases must be documented to explain the necessity of the emergency purchase and to provide accurate data to the Office of Budget and Accounting (or its municipal equivalent). At the conclusion of the emergency situation, the Office of Budget and Accounting will obtain account codes and funds certification and prepare and distribute confirming purchase orders so that vendors can be paid for supplies, equipment and services furnished during 49 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 the emergency. Damage reports and insurance losses will be reported to the County or municipal Attorney's offices for processing. DELEGATION AND SUCCESSION OF EMERGENCY RESPONSIBILITIES Wherever in this document or by law duties and authority for emergency roles and responsibilities are designated to specific county Department or Division heads, they shall designate and include in their written contact procedures, a chain of succession in the event either is not available to immediately act in an emergency and shall file such designation list with the Board of County Commissioners. If an emergency occurs in the absence of the principal, the first individual on such lists that can be contacted and is able to act shall have the full responsibility and authority to act for the principal officer until relieved by the principal or by a person with higher rank (or priority) on the established list. The immediate chain of succession for Ramsey County leadership is: • Chair of County Board • County Manager .� • Director of Intergovernmental Relations The chain of succession for each municipality is indicated in Section IV of this plan beginning on page 56. Emergency response leadership is described elsewhere in this plan. 50 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 111. RESOURCES FOR COUNTY DEPARTMENTS' INTERNAL PLANNING ORGANIZATION Department Emergency Coordinators Each department head appoints a Departmental Emergency Coordinator (DEC), who is responsible for developing and maintaining the department emergency plan, coordinating the department's emergency response activities with EMHS, and coordinating training within the department. Building Emergency Coordinators Property Management and EMHS have worked to recruit and train a Building Emergency Coordinator (BEC) for each county owned or operated facility. The BEC program provides for the safety of county employees and the public in county facilities. BEC's emergency preparedness and response activities assist in ensuring the continuation of governmental services in county facilities following a disaster. The program focuses upon developing a "Building Emergency and Evacuation Plan" (BEEP) for each county facility of 10 or more staff. The BEC has the responsibility for establishing and maintaining a building emergency plan that contains essential information for responding to an emergency situation, including building floor plans, after-hours contact roster, vendor/utilities contacts, multi- hazard threat response procedures, and the county's building closure policy. The BEC may also select personnel from within the building to assist in these activities. The BEC conducts annual fire evacuation drills in each county facility. The Property Management department manages the BEC. The overall BEC program is coordinated by EMHS. 51 Ramsey Coumy-Wide Emergency Operations Plan Revision 5.1,June,2005 SPECIFIC, ONGOING RESPONSIBILITIES OF COUNTY DEPARTMENTS Ramsey County Board of Commissioners The County Manager will notify the Chair of the Ramsey County Board of Commissioners (the Board) of any situations that are or threaten to become public emergencies or disasters. The Board will meet in emergency session at the request of (a) the Chair of the Board; (b) the County Manager or designee; or(c) any Board member. The Board is responsible for debating and/or adopting necessary emergency ordinances as stated in the Charter, Sec. 5.03. Under the terms of the Charter, the Board may pass emergency ordinances at the meeting at which they are introduced via unanimous vote of the Board Members present, assuming a quorum. The first step for the Board is to pass the ordinance declaring that an emergency or disaster exists in the County. The basic responsibilities of the County Board that will stem from an emergency include: • Policy • Be available to meet at short notice • Authorize expenditures and monitor same in a timely fashion • Maintain function of legally constituted county government • Coordination • Work during emergency with affected municipality's elected officials to identify needs and priorities that will be addressed after the immediate response has stabilized the situation • Verify ability of local and county assets to meet these needs • Communication • Communicate these needs to the RCEOC so that countywide planning staff can quickly work to address them • Communicate with other counties, and partners • Communicate with elected state and federal officials • In coordination with the PIO and the other response partners, provide a voice for accurate and timely information to the residents of the county and state In the event that an emergency meeting cannot be convened, the County Manager will exercise certain responsibilities. 52 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 County Manager As detailed elsewhere in this plan, the County Manager will assume the role of Incident Manager for all emergencies and disasters as soon as s/he can respond and unless and until s/he delegates that role to another Department Head (e.g. the Director of the St. Paul Ramsey County Department of Public Health, the County Sheriff, or the Director of Emergency Management and Homeland Security). The County Manager has specific roles in the event of emergency as outlined in the Charter and the Administrative Code of the County. The County Manager can; • Authorize emergency expenditures • Authorize the closing of county offices, facilities or departments • Take "such action as necessary and notify as soon as possible the chair of the county board." (Code, Chapter 3.30.00 f). • Serve as or designate the Incident Manager for county-based response and recovery efforts All County Departments All Ramsey County facilities will develop a critical incident response and recovery plan for the facility. In multiple-tenant occupied facilities the tenants will cooperatively develop a facility wide critical incident plan. Each department will develop a critical incident response plan and an operational continuity and recovery plan for their department. The critical incident plan will encompass the following elements: • Direction and Control, the methods of managing resources, analyzing information and making decisions will be used; • Communications, the methods of communicating with staff, citizens, and outside organizations will be used; • Life Safety, the methods of protecting the health and safety of everyone in and around the facility will be used; • Property Protection, the methods of protecting the facilities, equipment and vital records will be used; • Community Outreach, the methods of building community trust in County operations will be used; and • Recovery and Restoration, the methods of providing public and employee trauma assistance or restoring operations will be used; and Administration/Logistics/Relocation, the methods of ensuring complete and accurate procedures and records will be used. `.- Source: County Board Resolution 95-259. 53 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 The departmental continuity and recovery plan details • Listing of essential functions • Methods and locations for protecting and retrieving essential documents • Chain of command and succession • Details of process necessary for identifying and reconstituting lost, damaged, or destroyed records of essential functions. EMHS will assist in developing, reviewing, and approving these plans. Routine infrastructure status reporting During regular, non-emergency, operations, the county is responsible for submitting status reports to the State of Minnesota on a monthly basis. During the first week of each month, departments will be asked to submit information about situations that would decrease their ability to provide services should a large emergency occur. These reports are gathered by the EMHS Emergency Management Coordinators and submitted to the State, as are similar reports from the municipal Emergency Managers. Emergency_incident status reporting In any emergency, we may need to quickly and regularly gather information about the ability of departments to provide services. Department heads may be asked to report the status of their groups, and their ability to provide services to the Planning Officer at the EOC — typically within 8 hours of the declaration. In some cases, those units directly affected by the emergency may be asked to report sooner In Level 4 situations, county resources will be stressed to the limits. The heads of major departments of the county and the members of the Emergency Operations team have specific requirements: • Gather information about the status of their department and report it to the Planning Officer at the EOC within 4 hours of the declaration. In some cases, those units directly affected by the emergency may be asked to report sooner • Follow-up reports are needed at 8 hours, 12 hours and 24 hours after the declaration. Thereafter, a daily report on the status of the departments is needed until emergency operations are terminated. • "Status" includes reporting on the overall ability to perform the --� mission of the department, lost data; physical damage; personnel issues, etc. 54 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 How to report: The preferred manner of reporting is by e-mail. Assuming the e- mail infrastructure is "up" send reports to EOC co.ramsey.mn.us. Alternatively the report can be: • Faxed to 651-266-1019 or the designated RCEOC fax number. • Hand deliver the report to the EOC or other designated location(s). 55 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 IV. MUNICIPAL DIRECTION AND CONTROL Each of the municipalities within Ramsey County and participating in this Countywide Emergency Operations Plan have adopted this plan by resolution or ordinance for a period of not more than four years. In accordance with State guidelines and best practices, the plan will be reviewed each year, and substantially re-written every fourth year. The municipalities will approve and adopt the plan each fourth year. The majority of required information for each municipality is common to all municipalities. As part of the review and update process of the plan, each municipality has or will appoint/maintain an Emergency Management Director for the municipality. Each year between August 1 and October 15 as part of the review process, the municipal Emergency Management Directors will: 1. Review the entire Countywide Emergency Operations Plan, paying specific attention to details about his/her municipality and submit required changes and corrections to EMHS. 2. Provide EMHS with an up-to-date line of succession for the municipality 3. Provide EMHS with 24x7 contact information for all EOC staff, or provide EMHS with notice that the municipality has updated that list and where and how it is available in an emergency. 4. Provide EMHS with up-to-date emergency contact information for the municipal EOC and personnel needed to activate the EOC in an emergency, including, but not limited to, the Emergency Management Director(and alternates) and the PIO. 5. Verify and update, as needed, the information in this section of the Countywide Emergency Operations Plan and Chart B of the Basic Plan. 6. Provide EMHS with up-to-date lists of hazards (submission of required hazards information to the State of Minnesota satisfies this requirement). 7. Participate in regularly scheduled Emergency Management Directors' meetings conducted by EMHS and provide information required for the planning and resource management efforts. 56 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 8. Maintain SOP's as needed to execute this plan, and provide written verification that these SOP's are in place, valid, up-to- date, and where and how the SOP's can be obtained in an emergency 9. Participate in exercises as required 10.Provide a letter of acceptance of the Countywide Emergency Operations Plan. In the event a municipality activates this plan (as a result of an emergency affecting that municipality or as a result of the declaration of a countywide emergency), the municipal government will meet in accordance with local ordnances and SOP's. In general, municipal governments are responsible in an emergency to: • Policy • Be available to meet at short notice • Authorize expenditures and monitor same in a timely fashion • Maintain function of legally constituted municipal government • Coordination o Work during emergency with other affected municipalities' elected officials and Ramsey County officials to identify needs and priorities that will be addressed after the immediate response has stabilized the situation o Verify ability of local and assets to meet these needs and pass requests for assistance to Ramsey County • Communication • Communicate these needs to the municipal EOC so that emergency planning staff can quickly work to address them • Communicate with other municipalities and partners and Ramsey County • Communicate with county, state and federal officials • In coordination with the municipal PIO, the county PIO, and the other response partners, provide a voice for accurate and timely information to the residents of the municipality. 57 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Municipal EOC's Municipal Emergency Operations Centers (EOC) are noted in the following table. All EOC's have basic back-up generated power; landline and radio communications capability; a provision for securing the facility (in all cases, the local law enforcement agency will provide or arrange for security during operations); basic sanitation needs and access to restrooms. In the event local water systems are compromised, all EOC's will require a vendor or volunteer agency to provide potable water. The local Emergency Management Director is responsible for this activity and for ensuring that all EOC facilities are appropriately stocked and equipped. EOC activation time in all cases will average less than 120 minutes. 58 a s Arden Hills Chain of Succession Political Succession in Arden Hills is as follows: • Mayor • Acting Mayor • Council Members (by order of seniority) Succession of management for the City of Arden Hills is: • City Administrator • City Administrator designee • Finance Director • Assistant to the City Administrator • Operations& Maintenance Director • Community Development Director Command and Control Emergency responders will institute incident command. City of Arden Hills Emergency Staff Organization Mayor Public Acting Mayor nlormation Clry Administrator Council Members EM Director (by seniority) Fand peration EOC Community Devl Operations& Admin Inspections Maintenance Police and Fire Utilities Law Enforcement Warning Systems Emerg Engineering Emergency Traffic Control Govt Operations Roadways EOC Mgmnt Inspection Housing Securty General Admin Emerg equipment Legal 8 Finance Community Damage Assessment Shelter Mgmt Fire Suppression Personnel Water/Food Intormation t"q—t Emergency Repairs Rescue Resource Mgmnt Cost Estimates Flood control Meath Svcs Economic Debris disposal Public Trans rt Evacuation Stability Maps/Chads Po Crisis Relocatlon Reports and Rernrds EOC Activation EOC Location: Arden Hills City Hall Council Chambers 1245 West Highway 96 Arden Hills, MN 55112 59 EOC Phone: 651-634-5120 The Arden Hills EOC will be partially activated due to potential threat to life or property from severe weather, civil disturbance, hazardous materials incident and/or terrorist activity. The EOC will be fully activated in response to actual emergencies engendered by any of the above and/or incidents involving response to the area by state or federal agencies. The EOC may be activated in response to incidents in surrounding areas. The Arden Hills Emergency Management Director is responsible for ensuring that the EOC is activated. All Arden Hills EOC Staff are expected to respond to the EOC when events such as those above occur. EOC Staffing lists are on file with the Arden Hills Emergency Management Director and includes: • Mayor • City Administrator • Assistant to the City Administrator • Finance Director • Community Development Director • City Attorney • City Engineer • Operations and Maintenance Director • Sheriffs Representative • Fire Chief • City Planner Communications Arden Hills EOC has communications links between the City and: • Arden Hills governmental departments(radio) • Ramsey County Sheriff Dispatch (radio) • MINSEF (radio) • Other areas and agencies (telephone) 60 Ramsey County-Wide Emergency Operations Plan Revision S_I,June,2005 Falcon Chain of Succession Heights Political Succession in Falcon Heights is as follows: • Mayor • Acting Mayor Succession of emergency management for the City of Falcon Heights is: o City Administrator—Emergency Management Director o Fire Marshal • City Clerk • City Accountant Command and Control Emergency responders will institute incident command. City of Falcon Heights Emergency Staff Organization Mayor Public Information City Administrator Warning EM Director Resource Ops and Intel Administration Management EM COORDINATOR Finance CITY CLERK Damage Police Fiscal Assessment Fire/Rescue Legal Utility Restoration Communications EOC Hqtrs Debris Clearance RADEF Health/Water Warning Point Congregate Care Volunteer Coord 61 Ramsey County-Wide Emergency Operations Plan Revision 5.I,June, 2005 EOC Activation EOC Location: 2077 West Larpenteur Ave Falcon Heights The Falcon Heights EOC will be partially activated due to potential threat to life or property from severe weather, civil disturbance, hazardous materials incident and/or terrorist activity. The EOC will be fully activated in response to actual emergencies engendered by any of the above and/or incidents involving response to the area by state or federal agencies. The EOC may be activated in response to incidents in surrounding areas. The Falcon Heights Emergency Management Director is responsible for ensuring that the EOC is activated. All Falcon Heights EOC Staff are expected to respond to the EOC when events such as those above occur. EOC Staffing lists are on file with the Falcon Heights Emergency Management Director and includes: • Mayor • City Administrator • Emergency Management Coordinator • City Planner • City Attorney • City Engineer • Public Works Director • Parks and Recreation Director • St,Anthony Police Representative • Fire Chief Communications The Falcon Heights EOC has communications links between the City and: • Falcon Heights governmental departments (radio) • Ramsey County Sheriff Dispatch (radio) • St. Anthony Police Department (radio) • MINSEF (radio) • Other areas and agencies (telephone) 62 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 Gem Lake Line of Succession • Mayor IN.—. • Acting Mayor(selected by City Council persons each year) • Most Senior Council person • Other City Council Persons in order of seniority • City Clerk Command and Control issues Law enforcement is by contract with the Ramsey County Sheriff(one of the Contract Cities) Fire and Paramedic Services by yearly contract currently with the City of White Bear Lake The Mayor is the designated Emergency Services Director. EOC Activation EOC Location: The City of Gem Lake owns no public buildings and does not maintain a location to use as an EOC. �- Communications All public safety services are provided by outside agencies. The PSAP should directly contact the EMHS Duty Officer in a major emergency in the City of Gem Lake. Gem Lake has indicated that they will need immediate help from the County and their contracted law enforcement and Fire/Paramedic providers. The City of Gem Lake will be totally dependent on Ramsey County EMHS and directly adjacent Emergency Services if an emergency happens in the City of Gem Lake. 63 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Lauderdale Line of Succession In the City of Lauderdale, the mayor is responsible for providing overall direction and control of city government resource. The city emergency management director will serve in a staff capacity to the mayor, and will coordinated emergency operations. The city emergency management director will also serve as a liaison with the Ramsey County EMHS director. Direction and control for the city's response will take place from the Lauderdale EOC at 1891 Walnut street. Mayor • Mayor • Acting Mayor • Council member(based on seniority) Emergency Management Director • City Administrator • Assistant to the City Administrator Public Works Director: o Public Works Coordinator o Maintenance Command and Control issues Mayor and/or City Administrator—overall supervision of operations; communications with various state and federal agencies; communications with media; assist with all formal public information releases. EM Director— Overall emergency and resource management; EOC management; crisis relocation and evacuation. Attorney—legal counsel; intelligence and general public information; documentation, records and reports. Assistant to the City Administrator—financial services; assembly of maps and other data for presentation. Public Works—field surveys and damage assessment; emergency engineering services; emergency repairs and cost estimating. Maintenance— emergency water, sewer, and electrical services; emergency --� personnel and equipment; equipment management; roadway clearing and debris removal; emergency repairs 64 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Lead PIO: Mayor and/or City Administrator Other areas and a eg ncies: Deputy Clerk - emergency housing, shelter, food, water and fuel management; emergency medicine coordination; coordination with hospitals and morgue services; emergency transportation; coordination with schools and churches and voluntary organizations. City of Lauderdale Emergency Staff Organization Mayor/Council City Administrator _____ Advisory EM Director Commissions I I I I 1 I I I Assistant to the Deputy Clerk I City Administrator I I r-----I-----� I I Public Works I Police Maintenance I I I I Fire Department City Attorney I t Consulting Engineer 65 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 ` EOC Activation EOC Location: Lauderdale City Hall 1891 Walnut Street Lauderdale, MN 55113 EOC Phone: 651-631-0300 The Lauderdale EOC will be partially activated due to potential threat to life or property from severe weather, civil disturbance, hazardous materials incident and/or terrorist activity. The EOC will be fully activated in response to actual emergencies engendered by any of the above and/or incidents involving response to the area by state or federal agencies. The EOC may be activated in response to incidents in surrounding areas. The Lauderdale Emergency Management Director is responsible for ensuring that the EOC is activated. All Lauderdale EOC Staff are expected to respond to the EOC when events such as those above occur. EOC Staffing lists are on file with the Lauderdale Emergency Management Director Communications The Lauderdale EOC has communications links between the City and: • Lauderdale governmental departments (radio) • Ramsey County Sheriff Dispatch (radio) • St. Anthony Police Department (radio) • MINSEF (radio) EOC SET-UP: GROSS SQUARE FEET:5,128 GENERATOR: Y INTERNET CONNECTED Y KITCHEN: Y SLEEPING AREA: Y 66 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 Little Line of Succession Canada The Mayor of Little Canada is responsible for providing overall direction and control of city government and resources. The line of succession is: • Mayor • Acting Mayor • City Council The Emergency Management director will serve in a staff capacity to the mayor and will carry out processes and directives, and coordinate emergency operations. The line of succession is: LEAD PIO: Mayor, and or City Administrator LINE OF SUCCESSION: MAYOR; Mayor Mayor Pro-Temp EMERGENCY MANAGER: Emergency Management Director Ramsey County EMHS Coordinator An emergency management director from a neighboring community PUBLIC WORKS: Public works Director Lead worker City of Little Canada Emergency Staff Organization command Mayor/City council ----- Coordinate — f f;ouofy—.—I Fire Depf City Administrator Emergency State _—� Management Federal I— Agencies—. 1 F - 1 I Parks and Rec Accounlanf Support SfaH Public Works 1 f I 1 I — Sheriff V 67 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 EOC Activation EOC LOCATION/ADDRESS: 515 Little Canada Road Little Canada, MN Conference Room EOC PHONE LIST (Phone Number and agency or person assigned): 651 766 4029 main number then rolls over to several other lines. No specific lines assigned. EOC SET-UP: GROSS SQUARE FEET: 200 GENERATOR: Y N INTERNET CONNECTED Y N KITCHEN: Y N SLEEPING AREA: Y N The Little Canada EOC will be partially activated due to potential threat to life or property from severe weather, civil disturbance, hazardous materials incident and/or terrorist activity. The EOC will be fully activated in response to actual emergencies engendered by any of the above and/or incidents involving response to the area by state or federal agencies. The EOC may be activated in response to incidents in surrounding areas. The Little Canada Emergency Management Director is responsible for ensuring that the EOC is activated. All Little Canada EOC Staff are expected to respond to the EOC when events such as those above occur. EOC Staffing lists are on file with the Little Canada Emergency Management Director and includes: • Mayor • City Administrator • Director of Emergency Management • City Planner • Public Works Director • Parks and Recreation Director • Ramsey County Sheriffs Representative • Fire Chief 68 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 Communications The Little Canada EOC has communications links between the City and: • Little Canada governmental departments (radio) • Ramsey County Sheriff Dispatch (radio) • MINSEF (radio) Other areas and agencies (telephone) 69 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Maplewood Line of Succession MAYOR, COUNCIL PERSON JUENEMENN NEXT COUNCIL PERSON IN THE DOOR CITY MANAGER Command and Control issues MAYOR: ROBERT CARDINAL EMERGENCY MANAGER: ACTING STEVE LUKIN PUBLIC WORKS: CHUCK AHL LEAD PIO: CITY MANAGER City of Maplewood Emergency Staff Organization Mayor-Council 1 Emergency Management Director Public City Manager Information Officer Fire Dept Community Legal Parks&Rec Development Admin Finance Public Worls Police Dept Rescue Warning Officer EMS Communications ^� 70 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 EOC Activation EOC LOCATION/ADDRESS: 1955 CLARANCE ST. MAPLEWOOD, MN 55109 EOC PHONE LIST: MAPLEWOOD EOC 651-249-2880 Line of Succession The Mayor of Maplewood is ultimately responsible for providing direction and control of city government resources involved in the response to a disaster. The line of succession to the Mayor is as follows: I. Mayor 2. Mayor Pro-Temp. 3. Next Council Person in the Door 4. City Manager 5. Assistant City Manager Command and Control Issues For Emergencies/Limited Scope Disasters An incident command system (ICS)may be established to direct the initial response by city forces to the event. (If ICS is implemented, the first arriving senior official will serve as the incident commander until he/she is properly relieved). If organizational control of the incident escalates beyond the capability of field command, the City Emergency Operating Center(EOC)may be activated to provide overall command of the incident. This will generally become necessary when the incident covers a large geographic area,multiple locations, and/or when multiple responding agencies are involved. Activation may be requested by the Incident Commander, the Emergency Management Directors Deputy, the Mayor, or City Council. DESIGNATED INCIDENT COMMANDERS • EM Director • Police Chief • Fire Chief • Deputy Police Chief and Deputy Fire Chief • Police Captain • Fire Paid-Per-Call Chief • Fire Captain • Police Sergeants 71 Ramsey County-Wide Emergency Operations Plan Revision 5,1,June,2005 LEAD PIO: City Manager EOC Activation Direction and control of Maplewood's response to disaster will be carried out at the EOC located at 1955 Clarence Street, Maplewood, MN 55109. If for some reason the EOC is not usable at the time of a disaster, the Police Department at 1830 East County Road B, Maplewood, MN 55109 will serve as the alternate EOC. The functions performed at the EOC will vary according to the type and scope of the disaster, but will generally involve: 1. Coordinating the city government response to the disaster (including coordinating with and supporting the on-scene commander if ICS is implemented). 2. Coordinating with any adjacent local government(s) affected by and/or responding to the disaster. 3. Coordinating with any county, state and/or federal agencies responding to the disaster. 4. Coordinating with any businesses/industries directly affected by and/or responding to the disaster. 5. Generating appropriate public information. 6. Coordinating and channeling the services of volunteers (specific task assignment to, and the management of volunteers will normally be provided by the applicable service chiefs). The Emergency Management Director is responsible for maintaining the operational readiness of the primary and alternate EOC's. This involves ensuring that the EOC has the necessary maps, displays, tables and chairs, message logs, etc. The degree of EOC activation will be determined by the severity of the emergency. I. The EOC many be partially activated due to a potential threat to life or property from severe weather(e.g. tornado,blizzard); hazardous materials incident/accident that is beyond the capabilities of field operations, pipeline leaks and by us going to a level red. 2. The EOC may be fully activated in response to a major emergency/disaster resulting in an actual threat to Iife and property. This will include,but is not limited to: a tornado touchdown or pipeline leak which causes damage to the public or private sector and requires a coordinated response effort; a hazardous materials incident/accident involving the response of several agencies (including county, federal, or state as well as surrounding municipalities), enemy attack and by us going to a 72 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 level red. Responsibilities for EOC Activation In the event of a major disaster, EOC staff would be expected to automatically report to the EOC. However, the Maplewood Emergency Director is responsible for ensuring that the EOC is activated according to the criteria described above. EOC Staffing EOC Staffing lists are on file with the Maplewood Emergency Management Director and include: • Mayor • City Manager • Assistant City Manager • Emergency Management Director • City Planner • City Attorney • City Finance Director • Public Works Director/City Engineer • Parks and Recreation Director • Police Chief • Fire Chief • Deputy Fire and Deputy Police Chief Each department/agency which is represented in the EOC is responsible for ensuring that its representative is familiar with the duties which he/she is expected to perform at the EOC (each department/agency shall develop a checklist of responsibilities to be carried out by its EOC representative). This checklist will indicate when additional EOC staff will be required and when they should be released from the EOC. Ramsey County EMHS may be requested to provide a representative to the EOC to coordinate the county's response. Space will be provided in the EOC for county, state, and federal officials, should their presence be necessary. Such officials will be briefed regularly as to the status of the disaster. City officials,however, will remain responsible for providing direction and control of the city's response to a disaster. Family members of EOC staff or essential workers may be relocated to the Maplewood Community Center for their safety and security if they wish. 73 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 EOC LOCATION/ADDRESS: Maplewood Fire Station 2 1955 Clarence Street Maplewood,MN 55109 EOC PHONE LIST(Phone number and agency or person assigned): The EOC command phone number is 651-249-2880 EOC is responsibility of Steve Lukin— 651-775-7316 Bob Dollerschell—651-775-7581 EOC SET-UP: GROSS SQUARE FEET:9,000 square feet GENERATOR: Portable INTERNET CONNECTED: Yes KITCHEN: Yes SLEEPING AREA: None FLOOR PLAN: EOC is all of the Maplewood Fire Station 2 (one level building) 74 Ramsey County•-Wide Emergency Operations Plan Revision 5.1,June,2005 Mounds Line of Succession View �... The Mayor of Mounds View is ultimately responsible for providing direction and control of city government resources involved in the response to a disaster.The line of succession to the Mayor is as follows: 1. Mayor 2. Acting Mayor 3. City Administrator 4. Finance Director 5. Community Development Director The Mounds View Emergency Management Director will serve in a staff capacity to the Mayor, will implement this plan, and will coordinate emergency operations. Line of succession to the Mounds View Emergency Management Director is as follows: 1. Deputy Police Chief 2. Fire Chief 3. Police Sergeant Command and Control issues L The Mayor will be responsible for providing overall direction and control of city government resources involved in the response to a disaster. The City Emergency Management Director will serve in a staff capacity to the Mayor, will implement this plan, and will coordinate emergency operations. Direction and control of the City of Mounds View response to a major disaster will be carried out at the Emergency Operating Center (EOC). The city EOC is located at Mounds View City Hall, 2401 County Highway 10 N.E. For Emergencies/Limited Scope Disasters An incident command system (ICS) will be established to direct the initial response by city forces to the event. (If ICS is implemented, the first arriving senior official will serve as the incident commander, until he/she is properly relieved). If organizational control of the incident escalates beyond the capability of field command, the City Emergency Operating Center(EOC)may be activated to provide overall command of the incident. This will generally become necessary when the incident covers a large geographic area, multiple locations, and/or when multiple responding agencies are involved. Activation may be requested by the Incident Commander, the E.M. Director or Deputy, Mayor or City Administrator 75 Ramsey County-Wide Emergency Operations Plan Revision 5.I,June, 2005 DESGNATED INCIDENT COMMANDERS • Police Chief Mike Sommer • Deputy Police Chief Tom Kinney • Fire Chief Nyle Zikmund • Deputy Fire Chief Don Kruger • Mounds View Police Sergeants City of Mounds View Emergency Staff Organization Mayor-Council City Administrator Emergency Management Director Govt.Operation Emergency Public Works &Administration Operations Police&Fire Legal&Financial Warning Systems Utilities Law Enforcement Information EOC Mgmt. Roadways Traffic Control Economic Stability Community Mgmt. Emergency Equipment Security Records&Reports Resource Mgmt_ Manpower Fire Suppression Flood Control Rescue Debris Disposal Evacuation Crisis Relocation Community Development& Inspections Emergency Engineering Inspection Damage Assessment Emergency Repairs r'ncr Fcr;matrc 76 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 EOC Activation The EOC may be activated in response to a major disaster/emergency resulting in an actual threat to life and property. This will include, but is not limited to: a tornado touch down or pipeline leak which causes damage to the public or private sector and requires a coordinated response effort; a hazardous materials incident/accident involving the response of several agencies (including county, federal; or state as well as surrounding municipalities) or enemy attack; or an incident beyond the capabilities of typical field operations. The functions performed at the EOC will vary according to the type and scope of the disaster,by will generally involve: 1. Coordinating the city government response to the disaster (including coordinating with and supporting the on-scene commander if ICS is implemented). 2. Coordinating with any adjacent local government(s) affected by and/or responding to the disaster. 3. Coordinating with any county, state and/or federal agencies responding to the disaster. 4. Coordinating with any businesses/industries directly affected by and/or responding to the disaster. 5. Generating appropriate public information. 6. Coordinating and channeling the services of volunteers (specific task assignment to, and the management of volunteers will normally be provided by the applicable service chiefs). EOC Location Mounds View City Hall 2401 County Highway 10 N.E. If for some reason the EOC is not usable at the time of disaster, the SBM Fire Department Station I located at 1710 County Highway 10, will serve as the alternate EOC. The Emergency Management Director is responsible for maintaining the operational readiness of the primary and alternate EOC's. This involves ensuring that the EOC has the necessary maps, displays, tables and chairs, message logs, etc. Responsibilities for EOC Activation In the event of a major disaster, EOC staff would be expected to automatically report to the EOC. However, Mounds View's emergency management director is responsible for ensuring that the EOC is activated according to the criteria described above. 77 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 EOC Staffing lists are on file with the Mounds View Emergency Management Director and includes: • Mayor • City Administrator • Emergency Management Director • Finance Director • City Attorney • Public Works Director • Police Representative • Fire Representative • City Planner Each department/agency that is represented in the EOC is responsible for ensuring that its representative is familiar with the duties that he/she is expected to perform at the EOC. (Each department/agency shall develop a checklist of responsibilities to be carried out by its EOC representative.) Ramsey County EMHS may be requested to provide a representative to EOC to coordinate the county's response. Space will be provided in the EOC for county, state and federal officials, should their presence be necessary. Such officials will be briefed regularly as to the status of the disaster. City officials; however, will remain responsible for providing director and control of the city's response to a disaster. —� Communications The Mounds View EOC has the capability of communicating with: county, other municipalities within the county, local hospitals, state and regional EOC's, city(field)units, RACES, the county communications van etc. The Mounds View EOC communications equipment is not protected from the effects of electromagnetic pulse(EMP). If determined necessary, Ramsey County will activate its communications van to serve as a communications link between field forces and the EOC. This van can be accessed by calling(651) 482-5238, or(651)484-9155. The primary official authorized to serve as the public information officer (PIO) for the City of Mounds View is the Mayor or his designee. If unavailable, the City Administrator or his designee will serve as the alternate PIO. The PIO will serve as the official point of contact for the news media. City government personnel in the field will be responsible for relaying important information about the emergency/disaster to the PIO. The PIO will be responsible for disseminating information and instructions to the public on a timely basis, and will coordinate all city news releases. 78 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Ramsey County EMHS may be requested to provide a representative to the `.• EOC to coordinate the county's response. Space will be provided in the EOC for county, state, and federal officials, should their presence be necessary. Such officials will be briefed regularly as to the status of the disaster. City officials, however, will remain responsible for providing direction and control of the city's response to a disaster. 79 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 New Line of Succession Brighton The Mayor of New Brighton is ultimately responsible for providing direction and control of city government resources involved in the response to a disaster. The line of succession to the Mayor is as follows: I Mayor 2 Acting Mayor 3 City Manager 4 Assistant City Manager Command and Control issues For Emergencies/Limited Scope Disasters An incident command system (ICS)may be established to direct the initial response by city forces to the event. (If ICS is implemented, the first arriving senior official will serve at the incident commander until he/she is properly relieved). If organizational control of the incident escalates beyond the capability of field command, the City Emergency Operaing Center(EOC)may be activated to provide overall command of the incident. This will generally become necessary when the incident covers a large geographic area, multiple locations, and/or when multiple responding agencies are involved. Activation may be requested by the Incident Commander, the Emergency Management Director or deputy, the Mayor, or City Council. DESGNATED INCIDENT COMMANDERS • Director Bob Jacobson • Deputy Director John Ellickson • Deputy Director Dan Olson • Deputy Fire Chiefs Frieden and Deschane • Sgts Moore, Werneke, Bitzan-Hieb, Masterman, Kaiser, Nelson • Fire Captains Goodwin, Herrick, Elwell, Hedman, and Finney, Sr. LEAD PIO: Mayor 80 Ramsey County-Wide Emergency Operations Plan Revision 5_I,June,2005 City of New Brighton Emergency Staff Organization �s Mayor-Council Cdy Manager Emergerrcy Management Director Govt.Operation Emergency Engineering& pubkc Works Police and Fire Parks and Rec B Administration Operations Inspedlons Legal 8 Financial Warning Systems Emerg Engineering Utilities Law Enforcement Emergency Information EOC Mgmt Inspection Roadways Traffic Control Housing Economic Stability Community Mgrrt Damage Assessment Emerg Equipment Security Sheller Mgmt Records and Reports Resource Mgmt Emerg Repairs Manpower Fire Suppression Waler/Food Cost Estimates Flood Control Rescue Health Services Maps/Charts Debris Disposal Evacuation Public Transport Crisis Relocation EOC Activation Direction and control of New Brighton's response to disaster will be carried out at the EOC, located in the Fire Station. If for some reason the EOC is not usable at the time of a disaster, the Family Service Center will serve as the alternate EOC. The functions performed at the EOC will vary according to the type and scope of the disaster,by will generally involve: 7. Coordinating the city government response to the disaster (including coordinating with and supporting the on-scene commander if ICS is implemented). 8. Coordinating with any adjacent local government(s) affected by and/or responding to the disaster. 9. Coordinating with any county, state and/or federal agencies responding to the disaster. 10. Coordinating with any businesses/industries directly affected by and/or responding to the disaster. 11. Generating appropriate public information. 12. Coordinating and channeling the services of volunteers (specific task assignment to, and the management of volunteers will normally be provided by the applicable service chiefs). The Emergency Management Director is responsible for maintaining the operational readiness of the primary and alternate EOC's. This involves ensuring that the EOC has the necessary maps, displays, tables and chairs, message logs, etc. 81 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 The degree of EOC activation will be determined by the severity of the emergency. 1. The EOC may be partially activated due to a potential threat to life or property from severe weather(e.g. tornado,blizzard); hazardous materials incident/accident that is beyond the capabilities of field operations; or pipeline leak. 2. the EOC may be fully activated in response to a major emergency/disaster resulting in an actual threat to life and property. This will include,but is not limited to: a tornado touchdown or pipeline leak which causes damage to the public or private sector and requires a coordinated response effort; a hazardous materials incident/accident involving he response of several agencies (including county, federal, or state as well as surrounding municipalities) or enemy attack. Responsibilities for EOC Activation In the event of a major disaster, EOC staff would be expected to automatically report to the EOC. However, the New Brighton Emergency Management Director is responsible for ensuring that the EOC is activated according to the criteria described above. EOC Staffing EOC Staffing lists are on file with the New Brighton Emergency Management Director and includes: • Mayor • City Administrator • Emergency Management Director/Director of Public Safety • City Planner • City Attorney • City Engineer • Public Works Director • Parks and Recreation Director • Police Representative • Assistant Fire Chief Each department/agency which is represented in the EOC is responsible for ensuring that its representative is familiar with the duties which he/she is expected to perform at the EOC (Each department/agency shall develop a check list of responsibilities to be carried out by its EOC representative.) This checklist will indicate when additional EOC staff will be required and when they should be released from the EOC. Ramsey County EMHS may be requested to provide a representative to the 82 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 EOC to coordinate the county's response. Space will be provided in the EOC for county, state, and federal officials, should their presence be necessary. Such officials will be briefed regularly as to the status of the disaster. City officials, however,will remain responsible for providing direction and control of the city's response to a disaster. Family members of EOC staff or essential workers may be relocated to the Family Service Center for their safety and security if the wish. EOC LOCATION/ADDRESS: New Brighton Public Safety Center 785 Old Hwy 8 NW New Brighton, MN 55112 EOC PHONE LIST (Phone Number and agency or person assigned): The EOC Command Phone number is 651-288-4150 EOC is responsibility of Bob Jacobson—651-288-4101 Dan Olson—651-288-4103 NOTE: The New Brighton EOC also serves as the State of Minnesota's Regional Operations Center for major events. Minnesota HSEM and the City of New Brighton have in place written agreements for the functioning \..� of these co-located facilities. EOC SET-UP: GROSS SQUARE FEET:860 square feet GENERATOR: Portable, will install generator before the end of 2004 INTERNET CONNECTED Yes KITCHEN: Yes, two kitchens SLEEPING AREA: Six bunk rooms FLOOR PLAN: EOC is in lower level of three level, 60,000 square foot facility 83 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 North Line of Succession Oaks Mayor Deputy Mayor Command and Control issues The Mayor is responsible for providing overall direction and control of government resources involved in the response to a disaster. The city emergency management director will serve in a staff capacity to the mayor, and will coordinate emergency operations. The city emergency management director will also serve as a liaison to the Ramsey County Division of Emergency Management and Homeland Security. EOC Activation The City of North Oaks does not maintain a full EOC capability. In the event of major emergency, the city will request the assistance of Ramsey County EMHS and neighboring communities for EOC operations. The city will use existing city structures as necessary for EOC meeting space. 84 Ramsey County-Wide Emergency Operations Plan Revision 5.I,June,2005 North Line of Succession St. Paul Mayor City Manager Command and Control issues The Mayor is responsible for providing overall direction and control of government resources involved in the response to a disaster. The city emergency management director will serve in a staff capacity to the mayor, and will coordinate emergency operations. The city emergency management director will also serve as a liaison to the Ramsey County Division of Emergency Management and Homeland Security. City of North St Paul Emergency Staff Organization Mayor-Council City Manager Water&Sewer Superintendent City Engineer Electric Police Chief Superintendent Fire Chief Public Works Superintendent Finance Director 85 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 , EOC Activation Location: 2526 East Seventh Avenue North St. Paul. EOC Staffing lists are on file with the North St. Paul Emergency Management Director and includes: • Mayor • City Administrator • Emergency Management Director • City Planner • City Attorney • City Engineer • Public Works Director • Parks and Recreation Director • Police Representative • Fire Chief 86 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Roseville Line of Succession Administrative command for emergency operations. 1. Mayor 2. Emergency Management Director 3. City Manager 4. Police Chief 5. City Engineer Command and Control issues City of Roseville Emergency Staff Organization Mayor r, Emergency Management Director Police Engineer Fire/Rescue Operations Admin Sheller 8 Supply Red Cross Assess B Inspect Communication Fiscal Streets 8 UMities Legal vaonteer neaten.wercare s coordination Transpodacon EOC Activation Location: City Hall 2660 Civic Center Drive Roseville, MN Phone: 651-415-2191 EOC Set Up The EOC has alternate power capabilities (generator) EOC Staffing lists are on file with the Roseville Emergency Management Director and includes: • Mayor 87 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 • City Administrator • Emergency Management Director • City Planner • City Attorney • City Engineer • Public Works Director • Parks and Recreation Director • Police Representative • Fire Chief 88 Ramsey County-Wide Emergency Operations Plan Revision 5.I,June,2005 Saint Line of Succession Anthony Mayor City Manager Command and Control issues The direction and control of government operations from a central protected facility with adequate communications and key personnel is essential to the conduct of emergency operations. St. Anthony utilizes the Minnesota approved Incident Command System. The City Manager is responsible for providing overall direction and control of City government resources involved in the response to a disaster. The Emergency Management Director will serve in a staff capacity to the City Manager and will coordinate all aspects of this plan in relation to the City of St. Anthony. The Emergency Management Director will also serve as a liaison with the Ramsey County Division of Emergency Management and Homeland Security. City of St. Anthony Emergency Staff Organization Mayor-Council t Emergency Management Director Fire/Rescue Police Public Works Health/Medical Communications Law Enforcement EMS/First Aid Traffic Control Radiological Security Engineering Congregate Care HazMat Evacuation Debris Clearance Environmental Health Utilities 89 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 EOC Activation Location: Direction and control of the City's response to a major disaster will take place from the City Hall Emergency Operating Center(EOC) 3301 Silver Lake Road St. Anthony, MN Staffing; EOC Staffing lists are on file with the St. Anthony Emergency Management Director and includes: • Mayor • City Administrator • Emergency Management Director • City Planner • City Attorney • City Engineer • Public Works Director • Parks and Recreation Director • Police Representative --� • Fire Chief Communications St. Anthony communications are provided through Hennepin County. 90 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Shoreview Line of Succession Succession of Authority Succession of Management Mayor City Manager Acting Mayor Assistant city Manager City Council members (by seniority) Most senior of Finance Direc or or Public Works Director Parks and Recreation Director The Emergency Management Director serves in a staff capacity to the Mayor and coordinates planning for the City. Command and Control issues The Mayor is responsible for providing overall direction and control of government resources involved in the response to a disaster. The city emergency management director will serve in a staff capacity to the mayor, and will coordinate emergency operations. The city emergency management director will also serve as a liaison to the Ramsey County and to the State of Minnesota Divisions of Emergency Management and Homeland Security. `-- City of Shoreview Emergency Staff Organization Mayor v Emergency City AHOmey City Manager Management Director I I Lake bhanna I Ramsey County Direction ire Chef Strerrft l I ------ Coordination I i— Ramsey County EMHS LCity Mgr Parks&Rec Ingine...t.mmumty Dev_ Finance Director Director Di,. Planner Building Inspector Parks Stall Public Works Stall 91 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 EOC Activation Location: 4600 Victoria Street North Shoreview MN 55126 The City of Shoreview Emergency Operations Center(EOC) is located in the lower(downstairs) level Conference Room of the City Hall. EOC staff will be expected to automatically report to the EOC. However, the Emergency Management Director is responsible for ensuring that the EOC is activated according to the criteria established in this plan. The Lake Johanna Fire Chief and/or the Ramsey County Sheriff's office will establish an on-scene command post. Major decisions involving issues that go beyond immediate on-scene activities will be coordinated by the City Manager or the EOC Operations chief. The EOC is equipped with emergency power. Room size: 241/2 ft. x 14ft. Toilet, shower and kitchen facilities are located nearby in the building. EOC Staffing lists are on file with the Shoreview Emergency Management Director and includes: • Mayor • City Manager • Emergency Management Director • City Planner • City Attorney • City Engineer • Public Works Director • Parks and Recreation Director • Police Representative • Fire Department Representative Communications The EOC phone is 651-490-4608. A "pass-through"phone number is 651- 487-1083. There are 10 additional phone patches. The EOC is equipped with cable TV; Some County Emergency Radio channels; City Public Works Radio (call sign KOR-609, 458.45 MHz transmit; 453.45 MHz recv.) and all necessary equipment,paperwork, etc. Communications with city forces are via radio, land-line, and cellular phone. Communications with adjacent cities, and other governmental agencies including Ramsey County are via landline and radio. Internet is also available. 92 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Vadnais Line of Succession Heights Command and Control issues The Mayor is responsible for providing overall direction and control of government resources involved in the response to a disaster. The city emergency management director will serve in a staff capacity to the mayor, and will coordinate emergency operations. The city emergency management director will also serve as a liaison to the Ramsey County Division of Emergency Management and Homeland Security. City of Vadnais Heights Emergency Staff Organization Mayor and City Council Public Information City Administrator Emergency Management Director Warning City Engineer Deputy Director Finance Damage Assessment EOC Operati ns Utility Restoration Law Enforcement [�F.scal Debris Clearance Fire/Rescue Coordination Legal Congregate Care Health/Water HazMat/Radiological Cong 93 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 EOC Activation Location: 3595 Arcade Street Vadnais Heights, MN. The alternate EOC is located at the Public Works Building, 4145 Clover Ave. Staffing: EOC Staffing lists are on file with the Vadnais Heights Emergency Management Director and includes: • Mayor • City Administrator • Emergency Management Director • City Planner • City Attorney • City Engineer • Public Works Director • Parks and Recreation Director • Law Enforcement Representative -� • Fire Chief Communications Communications with city forces are via radio, land-line, and cellular phone Communications with adjacent cities, and other governmental agencies including Ramsey County are via land-line and radio. 94 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 White Bear Line of Succession Lake Mayor City Manager Police Chief Admin Captain Or Mayor City Manager Fire Chief Station Chief's Command and Control issues MAYOR: Paul Auger EMERGENCY MANAGER: Fire Chief Vadnais/Police Admin. Captain Schmahl PUBLIC WORKS: City Engineer Mark Burch, Supervisor Gene Smith DESGNATED INCIDENT COMMANDERS TBA with new chief. At this time probably the Admin Captain for Police and Chief Vadnais for Fire LEAD PIO: Admin Captain Schmahl (Police) Chief Maachus (Fire) LINE OF SUCCESSION: POLICE: Chief Admin Captain Operations Division Captain FIRE: Chief Vadnais Assistant Chief's District Chiefs, Captains Lieutenants 95 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 City of White Bear Lake Emergency Staff Organization Mayor/City Council City Manager Emergency Services Director Police Chief Deputy Directors Fire Chief Fiscal City Engineer Finance Director Legal Hdq EOC Activation EOC LOCATION/ADDRESS: 4701 Highway 61 White Bear Lake, MN EOC SET-UP: Training Room GROSS SQUARE FEET:Approx. 6,000 GENERATOR: Y INTERNET CONNECTED Y KITCHEN: Y SLEEPING AREA: Y FLOOR PLAN: Y 96 t Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Staffing: �-- EOC Staffing lists are on file with the St. Anthony Emergency Management Director and includes: • Mayor • City Administrator • Emergency Management Director • City Planner • City Attorney • City Engineer • Public Works Director • Parks and Recreation Director • Police Representative • Fire Chief 97 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 White Bear Line of Succession Township The Township is not a planning entity under Minnesota statute. The Township receives Law Enforcement services from the Ramsey County Sheriff and Fire and EMS service from the City of White Bear Lake. All other Emergency Management functions are coordinated by the Public Works Coordinator through the City of White Bear Lake and Ramsey County EMHS. The contact information for the Township's staff and elected officials is: Staff: First Contact: William Short, Clerk-Treasurer Work: 651-429-5827 After Hours: 651-552-0736 1281 Hammond Road White Bear Township, MN 55110 bill.short@ci.-white-bear-township.mn.us Second Contact: Bill LaBore, Public Works Coordinator Work: 651-429-5827 Cell: 651-775-2581 After Hours: 651-429-4725 1281 Hammond Road White Bear Township, MN 55110 bill.]abore @ci.white-bear-township.mn.us Third Contact: Janet Reagan, Deputy-Clerk Work: 651-429-5827 1281 Hammond Road White Bear Township, MN 55110 j an.reagan@ci-white-bear-township.mn.us Fourth Contact: Tom Kelly, Deputy-Treasurer Work: 651-429-5827 1281 Hammond Road White Bear Township, MN 55110 tom.kelly@cl.white-bear-township.mn.us Elected Officials: First Contact: Bob Weisenburger, Town Board Chair Work: 651-649-5428 After Hours: 651-426-5908 5215 Park Avenue White Bear Township,MN 55110 Second Contact: Dick Sand,Town Board Supervisor Work: 651-292-8801 After Hours: 651-426-0620 2626 Sandterra Circle White Bear Township,MN 55110 Third Contact: Bill Maniple,Town Board Supervisor Work: 651-426-2311 4270 Otter Lake Road White Bear"Township,MN 55110 98 s Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 V. FEDERAL AND STATE SUPPORT L GENERAL EMHS will assist in obtaining any state or federal government resources that may be needed as a result of a disaster. In carrying out this responsibility, the director will contact the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management (HSEM) regional program coordinator. This person can provide technical information and assistance, if requested. An outline of expected state and federal support is detailed earlier in this plan. A more exhaustive summary of state and federal disaster assistance that may be available is contained in the Minnesota Emergency Management Director's Handbook. This document is on file with EMHS. STATE AND FEDERAL AGENCIES A summary of State and Federal programs available to local governments that are experiencing or have experienced a disaster is contained in the Minnesota Disaster Management Handbook and the Recovery from Disaster Handbook. These documents are available through HSEM and/or the City of Saint Paul Director of Emergency Management and/or Emergency Preparedness Coordinator. Minnesota Department of Public Safety—Division of Homeland Security and Emergency Management (HSEM) HSEM is the central point of contact within the State of Minnesota for a wide range of emergency management resources. Federal Emergency Management Agency (FEMA) FEMA is the central point of contact within the federal government for a wide range of emergency management resources. FEDERAL ASSISTANCE-HAZARDOUS MATERIALS INCIDENTS Federal Assistance can be accessed through the State Duty Officer at HSEM (651) 649-5451 or(800) 422-0798. MINNESOTA DUTY OFFICER The purpose of the 24-hour Minnesota State Duty Officer program is to provide a single point of contact for public and private sector entities to request state-level assistance as needed or when a state-level notification is required. 99 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 , The scope of the Minnesota State Duty Officer Program includes, but is not limited to, actual or impending events such as the following: • Hazardous materials incidents • Pipeline leaks or breaks • Radiological incidents • Requests for National Guard/Civil Air Patrol • Aircraft accidents/incidents • Search and rescue assistance • Bomb squad information • Natural disasters (tornado, flood, fire, etc.) • Requests for CAT/ERT teams • Homeland security threats Contact the State Duty Officer for any incident where assistance is needed from one or more of the following state agencies, or, when one or more of the following state agencies has a reporting requirement: • Pollution Control Agency • Department of Health • Department of Natural Resources • Department of Transportation • Department of Agriculture • Department of Public Safety When the Minnesota Duty Officer receives a call of an incident, he or she will make notifications to state agency personnel with the expertise and/or resources to assist the caller. Furthermore, if an incident occurs in which one or more federal or state laws require notification to the state, one call to the Minnesota Duty Officer will satisfy that requirement. When reports of hazardous materials spills are received, a copy of the report will be faxed back to the city for informational purposes only. Local emergency management personnel are encouraged to call the Minnesota Duty Officer for status reports of ongoing incidents within their city. The telephone numbers to be used to contact the Minnesota Duty Officer are: (651) 649-5451 (Metro area) or (800) 422-0798 (Greater Minnesota). 100 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 NATIONAL GUARD Overview When a natural disaster or other major emergency is beyond the capability of local government, support from the National Guard may be available. Only the Governor, as commander-in-chief of the Minnesota National Guard, has the authority to activate the Guard. The purpose of the activation is to ensure the preservation of life and property and to support civil law enforcement agencies. National Guard assistance will complement, and not be a substitute for, city and/or county participation in emergency operations. If made available, National Guard personnel remain under military command at all times, but will support and assist city and/or county forces in the accomplishment of a specific task or tasks. Request Procedure In the case of the City of St. Paul, the Mayor, after consulting with the Director of Emergency Management, will submit a request to the Governor. For all other Ramsey County jurisdictions, the Sheriff must make the request for activation of the Guard. Typically, the mayors of the `.. affected municipality will forward this request to the Sheriff either through the RCEMHS or directly. All requests for activation of the Minnesota National Guard will be facilitated through the State Duty Officer at Homeland Security and Emergency Management (HSEM). 0 Important Reminders • National Guard assistance will complement, and not be a substitute for county participation in emergency operations. • If made available, National Guard personnel will remain under military command at all times, but will support and assist county/City forces in the accomplishment of a specific task or tasks. • National Guard Members do not have the power of arrest however they may "detain" a person until a peace officer can be summoned. • When ever possible a "liaison" should be assigned to work with National Guard unit and possibly even sub-unit commanders to ensure that the Guard assets are effectively deployed. 101 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 VI. SPECIAL CONSIDERATIONS - GENERAL COMMUNITY WATCH In late summer of 2005, Ramsey County will be adding to the Sheriff's existing Community Watch program. This program uses automated voicemail, email, and faxes to distribute law enforcement information. When enhanced, each community will be able to contact any licensed daycare facility, school, healthcare facility, major employer, or other entity that chooses to register with the program with information and updates. Neither the county nor the municipalities can guarantee notification will be received, only that all reasonable efforts will be made to issue such notification. TRANSPORTATION DEPENDENT POPULATIONS During an emergency evacuation, persons in this category may be transported by EMS, Metro Mobility, Metro Transit, neighbors, emergency transportation vehicles and school buses on designated routes and at pick-up points, and, on occasion, by law enforcement vehicles. In most situations, the decision on method of transportation will be made by the on scene incident commander via communication with his or her PSAP dispatch center. For large-scale emergencies, Ramsey County will coordinate mass transportation needs through Metro Transit under the assumptions of ESF 1. INDIVIDUALS WITH SPECIAL NEEDS AND THE MOBILITY IMPAIRED Such persons are expected to use expedient sheltering until evacuated. When an emergency evacuation is implemented, neighbors, ambulances, wheelchair-equipped vehicles, and buses will provide transportation. Pre- emergency planning is of particular importance for this group. Appropriately equipped care facilities are essential at mass care centers. See appropriate ESF's. The licensed Emergency Medical Services provider in the municipality in which the incident occurs will be the primary source of on-the-scene care, triage, and medical transportation for special needs populations. Non-medical transportation issues will be coordinated by Metro Transit at the request of the on-scene incident commander or RCEMHS duty officer. Transportation will be carried out by various means depending on the "1 number of affected persons. 102 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 HEARING IMPAIRED Providing for alerting and warning of hearing impaired persons is an important aspect of emergency planning and methods developed to contact them are prepared prior to the on-set of emergencies. The County Warning Point is equipped with specialized telephone equipment for communication with hearing impaired persons. Each of the three other PSAP's are also equipped with these telephones. Closed-captioned information on local television will be provided for large-scale incidents. NON-ENGLISH SPEAKING PERSONS Ramsey County has a significant population for whom English is a second language. The metropolitan area is in process of developing a specialized communications platform for getting information to these groups. Until this project is realized, we will depend on the availability of commercial and volunteer interpreters during emergencies. Prior to emergencies, the various agencies utilize translation services to the best of their ability to provide documents in various languages. RECREATIONAL AREAS Recreational areas within the County will be posted with such signs as identified as useful by the jurisdiction, and which provide emergency instructions. Staff personnel from the County's Department of Parks and Recreation or from the State's Department of Natural Resources, will, if present, augment public alerting and warning means. Outdoor warning sirens cover all of the parks and recreational areas within the county. Ramsey County Parks and Recreation staff will assist in providing additional emergency information. Each municipality plans to send emergency vehicles with public address loudspeakers as available to areas where they may be needed. BOATERS Those persons on Ramsey County waterways will receive pre-emergency instructions through the public awareness/education program, and emergency alert and warning through the devices and methods described in this plan. Specific instructions as to on-shore facilities for sheltering, or specific evacuation routes depend on the nature of an emergency, thus boaters' attention to warning instructions and EBS messages is of increased importance. `- The County Sheriff is responsible fro these activities and for law 103 Ramsey County-Wide Emergency Operations Plan Revision 5.I,June, 2005 enforcement in general on the waterways of the County. When requested by local incident commanders, or by EMHS, the Sheriff's water patrol will make contact with boaters via radio or patrol boat contact and public address announcements. PARKS/CAMPGROUNDS While persons utilizing parks and campgrounds may have their own or public transportation available, others may require emergency transportation assistance. Should expedient sheltering be required, it should be taken in the nearest available structures. Alerting and warning will be similar to that described for boaters. Those at parks and campgrounds need specific evacuation route information so as to avoid returning home through dangerous areas. Outdoor warning sirens cover all of the parks and campground areas within the county. Ramsey County Parks and Recreation staff will assist in providing additional emergency information. Each municipality plans to send emergency vehicles with public address loudspeakers as available to areas where they may be needed. MAJOR EMPLOYERS -� At the time of an emergency situation, employers of large numbers of workers must be prepared to implement in-place expedient sheltering. Decisions to shut down industrial operations must be made quickly if necessary. Evacuation of personnel will be accomplished by private vehicle, supplemented by specialty vehicles as required. In 2005, Ramsey County EMHS will be adding to the Sheriff's existing Community Watch program. This program uses automated voicemaii, email, and faxes to distribute law enforcement information. When enhanced, each community will be able to contact any major employer who registers with the system with information and updates. SPECIAL FACILITIES All special facilities must be prepared to implement the protective actions of expedient sheltering and/or evacuation. Pre-planning is needed to enhance effectiveness. 1) Schools a) General: '1 In late fall of 2004, Ramsey County will be adding to the 104 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 Sheriff's existing Community Watch program. This program uses automated voicemail, email, and faxes to distribute law �- enforcement information. When enhanced, each community will be able to contact all public and private schools with information and updates. b) Public Schools Control of Ramsey County public schools in an emergency generally rests with the Superintendent of the School Districts and school principals. Principals will implement protective actions as they deem necessary, or as directed by the Superintendent. Established procedures are available at each school, and parents are informed of the emergency arrangements through normal school orientations and brochures. Emergency alerting and warnings will be supplemented by broadcast announcements over the Schools' public address system. EMHS has an ongoing program working with the schools, law enforcement school liaison officers and local emergency managers to develop, enhance and exercise school emergency plans. c) Private Schools The senior school administrator or his/her designee upon notification will initiate implementation of protective actions by emergency alerting and warning by an Incident Commander, by the Superintendent of Public Schools, or by the Board of Education representative in the EOC. Transportation will be augmented by pre-arranged transport from the public school Board of Education. d) Colleges and Universities: The largest University in the county, the University of Minnesota, has a full-time dedicated emergency management department and maintains its own means of contacting and alerting staff, students and employees. EMHS and the cities that border the University (Lauderdale, Falcon Heights, and St. Paul) are able to contact the University's PSAP 24/7 and trigger the dissemination of emergency information. The other colleges and Universities within the county maintain their own crisis and emergency plans. EMHS is active with these entities to review and exercise these plans and procedures. EMHS is also involved with the International Association of Collegiate Law Enforcement Administrators Minnesota Region, which is the professional association of 105 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 security professionals for higher education. Security at each of the Universities will be subscribed to the enhanced Community Watch system when that is running in late 2004. 2) Day Care Facilities Licensed day-care facilities will receive alerting and warning from previously described means or, in the case of extreme emergencies, from a representative in the EOC. Should evacuation be required, day- care facilities will use all available private transportation. The EOC is to be notified of additional transportation requirements by each facility. Unlicensed daycares may not be reached in a timely fashion by specialized means, however information broadcast to the general public should reach these entities. 3) Before and After-School Programs Such programs, whether in the form of childcare programs, athletic contests, or cultural events, will require alert and warning using route-alerting procedures in addition to other means. EMHS and the municipal emergency managers make contact with these and other programs through community outreach. 4) Health Care Facilities a) Hospitals Although capable of sheltering in place for many emergency scenarios, highly detailed hospital plans will facilitate a successful evacuation. Of significant importance is the routine classification of patient transportation needs so that such data is readily available. As part of the new Metropolitan Medical Response System and the Metro Hospitals Compact, each of the hospitals in the county have access to special interoperable radios and can be contacted directly. East Metro Radio Control, the coordinating system for Emergency Medical Response in the County is able to contact hospitals directly in an emergency and will do so at the request of the on-scene incident commander, PSAP dispatch center, or EMHS. b) Nursing Homes Like hospitals, nursing home evacuation requires pre-planning regarding residents' needs for ambulances, buses, automobiles, and wheelchair-equipped vehicles. 106 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 In late fall of 2004, Ramsey County will be adding to the Sheriff's existing Community Watch program. This program uses automated voicemail, email, and faxes to distribute law enforcement information. When enhanced, each community will be able to contact any nursing care facility that chooses to register with the program with information and updates. Ramsey County operates one nursing care facility. That facility will be notified by the county warning point. c) Boarding / Group Homes Such facilities will use expedient sheltering or evacuate as directed, using their own assets. Transportation shortfall, beyond private transportation assets, will be reported to the EOC. Not all such facilities register with emergency response organizations. However we will work with the SPRCDPH and Ramsey County Community Services to reach these entities in a timely fashion. 107 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 APPENDIX A: LEGAL BASIS AND REFERENCES Selected Federal Laws and Statutes ■ 42 U.S.C. 5121, et. seq. "The Robert T. Stanford Disaster Relief and Emergency Assistance Act", as amended (PL 100-707) 1988. ■ Public Law 920, Federal Civil Defense Act of 1950, as amended ■ Disaster Relief Act, PL 93-288, as amended (42 USC 5121 et seq.), 1974 ■ Public Law 96-342 - Improved Civil Defense 1980 ■ Superfund Amendment and Reauthorization Act (SARA) also known as Public Law 99-499, 1986 • Disaster Mitigation Act, PL 106-390, 2000 ■ United States Code (USC), Title 42, Public Health and Welfare Chapter 68, Disaster Relief Chapter 116, Emergency Planning and Community Right-To- Know (EPCRA) • Homeland Security Presidential Directive (HSPD) 5 ■ HSPD 8 ■ The Federal Response Plan as amended Selected Municipal Codes, Ordinances, Statutes and Resolutions • City of Arden Hills Municipal Code, Chapter 7 & Mutual Aid Agreements • City of Falcon Heights Resolution No 2005-03 —Adoption of NIMS • City of Little Canada Resolution No. 467, dated November 12, 1997 • City of Maplewood Ordinance No. 378, dated October 17, 1974, as amended. Mutual Aid Agreements Adoption of NIMS approved 3/31/05. • City of Mounds View Municipal Code Chapter 601 • City of New Brighton Ordinance No. 115, Gl: Code 1966 S205.10(1) • City of North Saint Paul Resolution No. , dated 1 September 21, 1998 108 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 • City of Roseville Chapter 107; section 107.01 — 107.05. Adoption of Countywide Plan Resolution #10290 (4/11/05). Adoption of NIMS Resolution # 10289 (4/11/05) • City of Shoreview Resolution No. 1301, dated 1 September 1971. Mutual Aid Agreements: Resolutions 84-168 (11-5-84); 85-53 (6- 17-85) Adoption of Countywide Plan: Resolution 05-29; Adoption of NIMS Resolution 05-30 • City of Vadnais Heights Resolution No. 287, dated July 20, 1982 • City of White Bear Lake Section 503 of Ordinance No. 677 of the Municipal Code Selected Minnesota Statutes: • Chapter 12, as amended. (The Minnesota Civil Defense Act) (The "Minnesota Emergency management Act of 1996".) • The Minnesota Pipeline Safety Act, Section 299-J • The Minnesota Emergency Planning and Community Right-to- Know Act, Section 299K.01 • MN Statute 145 (A).04.06 Investigation, reporting and control of Communicable Diseases. (Public Health Law) • Chapter 88.04, Firebreaks, Prevention of Fires • Chapter 103E.705, Subd. 7, Drainage Repair and Construction After a Disaster • Chapter 103F.155, Flood Protection Plans • Chapter 115E.06, Good Samaritan • Chapter 138.17, Subd. 8, Emergency Records Preservation • Chapter 273.123, Reassessment of Homestead Property Damaged by a Disaster • Chapter 299A.48-52, Minnesota Hazardous Materials Incident Response Act • Chapter 299F.091-099, Community Emergency Response Hazardous Substance Protection Act • Chapter 299J, Office of Pipeline Safety • Chapter 299K, Hazardous Chemical Emergency Planning and Response. Ramsey County Charter 109 Ramsey County-Wide Emergency Operations Plan Revision 5.1,.tune, 2005 ■ Specifically sections 1, 3, 5, 6 and 10 Ramsey County Administrative Code Specifically Chapter 5 section 5.10.18; 5.10.21; 5.40.81 Ramsey County Resolutions: • Number 9 — 5900, dated 3/27/61 • Number 87-010, dated 1/12/87 • Number 87 — 114, dated 2/23/87 • Number 2005-141, Dated 4/5/05. Minnesota Division of Emergency Management Bulletin No. 87 — 1 Pipeline Safety Law 353 Minnesota Division of Emergency Management (DEM) Bulletin No. (Local government emergency operations plan requirements.) NFPA 1600 Standard on Disaster/Emergency Management and Business Continuity Programs - 2004 110 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 APPENDIX B: COUNTY INCIDENT MANAGER ROLES AND RESPONSIBILITIES During the phase of an emergency during which lives or property are at obvious and imminent risk, the county Incident Manager is responsible to: • Obtain for operational and administrative purposes, critical supplies, equipment, and such other items found lacking and needed for the protection of life and property, and to bind the county for the fair market value thereof and to commandeer the same for public use within the limits of county ordinances and state and federal law. • Require emergency services of any county officer or employee, and to command the aid of as many citizens of the county as deemed necessary in the execution of these duties commensurate with the limitations of applicable state and local law. • Request the county Board of Commissioners to requisition personnel or property necessary for the conduct of emergency operations. • Select and designate at his/her discretion additional members to the Emergency Operations Team to assist in the performance of �- the duties of county Incident Manager • Respect the integrity of local government entities and the unity of their service forces • At his/her discretion delegate these authorities to other Ramsey County Emergency Operations Team members The role of county Incident Manager will usually be passed to another individual when the Incident Manager in consultation with the Emergency Operations Team, determines that the situation has stabilized to the point where there is no longer an imminent threat to life, safety and property. This phase would include the activities necessary for recovery and restoration to normal of county functions. During this phase of the emergency, the county Incident Manager will: ■ If the scope of the situation warrants, establish and maintain within the EOC appropriate assets for the coordination of recovery efforts. If warranted, establish a separate Recovery Coordination Center or to redirect the full effort of the EOC to the coordination of recovery efforts 111 Ramsey County-Wide Emergency Operations Plan Revision 5-1,June,2005 • Provide information, liaison and recovery coordination with and between state and federal agencies and the impacted municipalities and other agencies that are part of the county's emergency organization • Recommend to the Board of county Commissioners, and as directed by them, establish and implement county recovery priorities • Based on the nature and scope of the situation, direct safety assessments of the county's buildings "1 112 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June, 2005 APPENDIX C` RAMSEY COUNTY DIVISION OF EMERGENCY MANAGEMENT & HOMELAND SECURITY (EMHS) Roles and Responsibilities The overall duty of EMHS with respect to this plan is to coordinate all emergency preparedness, response, mitigation, recovery and homeland security plans within the county in order to ensure unity of purpose, reduce or eliminate duplication of effort, and to better ensure the sharing of resources and ideas in this regard. Specifically, EMHS will: Prior to an Emergency Subject to oversight by the County Manager, EMHS has authority and responsibility for organizing, directing and coordinating the emergency organization of the county, including training, directing the development of county departmental emergency operations plans, directing the development of county Operational Continuity/Disaster Recovery plans, and review and approval of these plans. EMHS staffs the role of EMHS Duty Officer and as such is the primary point of contact for activating this plan and notifying the various county departments. EMHS is responsible for developing, maintaining, exercising and procuring state approval of this plan. Prior to that the EMC and the Board of Commissioners shall approve this plan. EMHS works to establish and maintain liaison with the county departments and units not directly represented on the emergency management council regarding emergency preparedness activities, as well as coordinating the efforts of the units specifically mentioned in the plan and on the EMC. EMHS has established and maintains liaison with the municipal governments and any and all governmental or quasi-governmental organizations within Ramsey County regarding their planning, preparedness and response to emergencies. We also serve as liaison with volunteer organizations active in emergency and disaster situations. During the Crisis Phase The EMHS duty officer will commonly be the initial Incident Manager for the county's interest in an event and, in this role, will make an assessment regarding the level of activation required. If the incident 113 Ramsey County-Wide Emergency Operations Plan Revision 5.1,June,2005 does require activation of senior county management, the EMHS director acts as principal aide and advisor to the county Incident Manager during the emergency. • Maintain the Ramsey County Emergency Operations Center (RCEOC) in conjunction with other departments • Coordinate the establishment and provision of disaster recovery services to the public • Collect and disseminate emergency information to the concerned jurisdictions and agencies; • Coordinate the utilization of county, other local; government, state and federal resources within the county • Coordinate operations conducted by the local governments within the county in accordance with approved mutual aid plans; • Recommend or forward requests to requisition personnel and/or property as necessary for the conduct of emergency or recovery operations to the county Incident Manager • Coordinate and provide for dissemination of public information relating to emergency activities as may be required; During the Consequence Management Phase EMHS will work to coordinate the county's disaster claims process in concert with the County Manager. EMHS will work with affected municipalities, county departments, etc. to prepare and process emergency operations program papers and applications for federal and state funds. As relief and recovery funds are made available, EMHS will assist in ensuring that they are disbursed to affected areas a rapidly as possible. 114 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 PP!ENDIX D ROLES OF.THE EMERGENCY MANAGEMENT COUNCIL Powers and duties of the Emergency Management Council (EMC) • The EMC is intended to provide review of countywide planning efforts in order to ensure and require unity of purpose. This includes conducting reviews of, and recommending to the Board of Commissioners approval of the county Emergency Operations Plan (EOP) as developed by the Division of Emergency Management and Homeland Security, and such other emergency preparedness, response, recovery and mitigation plans developed by EMHS. • Further, the EMC is charged with reviewing county resolutions and codes affecting emergency management issues and recommending changes as needed. Powers and duties of the Chair of the EMC • Coordinate the activities of the EMC • Establish and maintain liaison between the Ramsey County Board of Commissioners and the EMC • Review and recommend to the board adoption of county emergency plans and associated documents and agreements Additional duties of the Members of the EMC • Formulate and maintain plans for operations of their departments during emergency conditions, and work with the Director of EMHS to ensure unity of purpose and consistency throughout county government • Ensure that their personnel are trained in emergency management concepts including the Incident Management System and familiarity with the Ramsey County Emergency Operations Plan, and their individual roles during an emergency requiring activation of the county emergency management organization. 115 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 JAPPENDIX E: RESPONSE TO TERRORISM For the most part county departments and the municipalities will respond to acts of terrorism as they would to other disasters. However, the specter of terrorism requires a few specific actions in addition to the general actions. In general, a terrorist act will fall into one of four categories. The event might be: 1. A defined event that occurs at a specific location (or locations) such as a bomb, but does not involve the release of biological or chemical agents. 2. A defined event that occurs at a specific location (or locations) and involve the release of a chemical and/or radiological agent at a specific location or locations. 3. The intentional release of a bioterrorism agent (such as anthrax) at a given location. 4. An event that occurs surreptitiously at an initially unknown location and we learn of it due to its effect —for example the outbreak of diseases such as smallpox. NOTE: Most of the procedures followed by public safety agencies are considered sensitive and confidential and are not reproduced in this document. Many of the activities in this Appendix generate data that are similarly sensitive and confidential and are treated as Law Enforcement sensitive. These data are also not reproduced here. On-going preparation activities In conjunction with the Sheriff and the local law enforcement agencies, the EMHS gathers data on homeland security preparedness. This data is shared with the Minnesota Division of Homeland Security and Emergency Management and the United States Department of Homeland Security. The Ramsey County Sheriff maintains a special anti-terrorism unit that investigates threats, identifies possible risks, and works to secure specific targets at time of need. The Sheriffs WMD unit also is capable of conducting special investigatory operations within contaminated areas. This unit is also the primary source of intelligence gathering on terrorism- related issues. 116 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June, 2005 The Sheriff also hosts regular East-metro Terrorism Briefings that bring together homeland security and law enforcement agencies for face-to-face �- discussion of current threats and issues. 117 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 APPENDIX F: HOMELAND SECURITY ADVISORY SYSTEM The United States Department of Homeland Security (www.dhs.gov) has created the Homeland Security Advisory System (HSAS) as a means of advising citizens, businesses and local governments about the risk of terrorist activity within the United States. The HSAS color-code system provides generalized protective action information. Ramsey County functions as if the "Yellow" or "Elevated" risk level is the normal level for day to day activity. The county does this by: • Increasing surveillance of critical locations; • Coordinating emergency plans as appropriate with nearby jurisdictions; • Assessing whether the precise characteristics of the threat require the further refinement of preplanned Protective Measures (through the Ramsey County Sheriff's Office WMD Unit and regular threat assessments and updates); and • Implementing, as appropriate, contingency and emergency response plans. Specific activities surrounding our activity in response to higher threat levels are public safety sensitive, and outlined in Functional Annex A. 118 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 Low Condition(Green). This condition is declared when there is a low risk of terrorist attacks. Departments and agencies should consider the following general measures in addition to the agency-specific Protective Measures they develop and implement: Government • Refine and exercise appropriate preplanned Protective Measures; • Ensure personnel receive proper training on the Homeland Security Advisory System and specific preplanned department or agency Protective Measures • Institutionalize a process to assure that all facilities and regulated sectors are regularly assessed for vulnerabilities to terrorist attacks, and all reasonable measures are taken to mitigate these vulnerabilities. Businesses • Develop an emergency plan to address all hazards. Include an emergency communications plan to notify employees of activities; designate an off-site"report to" location in case of evacuation. • Develop continuity of operation plan to include designating alternate work facility/location for business. • Arrange for staff to take a first aid training course Schools • Develop written emergency plans to address all hazards including plans to maintain the safety of students, staff, and faculty, as well as an emergency communication plan to notify parents in times of emergency. Disseminate relevant information to families of children, staff and faculty. • Ensure selected staff members take a CPR/AED and first aid preparedness capabilities. Neighborhoods • Have neighborhood meeting to discuss emergency plans and establish a"Neighborhood Watch"program • Promote or arrange for people in the neighborhood to take a CPR/AED and first aid course Families • Develop a personal disaster plan and disaster supplies kit • Take a CPR/AED and first aid course Individuals • Develop a personal disaster plan and disaster supplies it • Take a Red Cross CPR/AED and first aid course 119 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June, 2005 imi" Guarded Condition(Blue).This condition is declared when there is a general risk of terrorist attacks. In addition to the Protective Measures taken in the previous Threat Condition, departments and agencies should consider the following general measures in addition to the agency-specific Protective Measures that they will develop and implement: Government • Check communications with designated emergency response or command locations; • Review and update emergency response procedures; and • Provide the public with any information that would strengthen its ability to act appropriately. Businesses • Complete recommended actions at lower level • Be alert to suspicious activity and report it to proper authorities • Dialogue with community leaders, emergency management, government agencies, community organizations and utilities about disaster preparedness • Ensure emergency communication plan updated to include purchase of needed equipment Schools -� • Complete recommended actions at lower level • Be alert to suspicious activity and report it to proper authorities • Conduct safety training/emergency drills following the school's written emergency plan for all grades • Ensure emergency communication plan updated and needed equipment is purchased Neighborhoods • Complete recommended actions at lower level • Be alert to suspicious activity and report it to proper authorities Families • Complete recommended actions at lower level • Be alert to suspicious activity and report it to proper authorities • Review stored disaster supplies and replace items that are outdated • Develop an emergency communication plan that all family members understand • Establish an alternate meeting place away from home with family/friends Individual • Complete recommended actions at lower level • Be alert to suspicious activity and report it to proper authorities • Review stored disaster supplies and replace items that are outdated • Develop emergency communication plan with family/neighbors/friends • Provide volunteer services and take advantage of additional volunteer training --� opportunities 120 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 Elevated Condition(Yellow).An Elevated Condition is declared when there is a significant risk of terrorist attacks. In addition to the Protective Measures taken in the previous Threat Conditions, departments and agencies should consider the following general measures in addition to the Protective Measures that they will develop and implement: Government • Increase surveillance of critical locations; • Coordinate emergency plans as appropriate with nearby jurisdictions; • Assess whether the precise characteristics of the threat require the further refinement of preplanned Protective Measures; • Implement, as appropriate, contingency and emergency response plans. Businesses • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Contact private security firm for security risk assessment and to determine availability of support/reinforcement • Contact voluntary organizations you support to determine how you can provide assistance in case of emergency Schools • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to the proper authorities 0 Ensure all emergency supplies stocked and ready Neighborhoods • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Have neighborhood meeting in order to identify neighbors who are elderly or have special needs.Assist them in development of a personal disaster plan and disaster supplies kit if requested. Families • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Ensure disaster supplies kit is stocked and ready • Check telephone numbers and e-mail addresses in your family emergency communication plan and update as necessary • If not known to you, contact school to determine their emergency notification and evacuation plans for children • Develop alternate routes to/from school/work and practice them Individuals • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Ensure disaster supplies kit is stocked and ready • Check telephone numbers and e-mail addresses in your personal communication plan and update as necessary • Develop alternate routes to/from work/school and practice them 121 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 High Condition(Orange).A High Condition is declared when there is a high risk of terrorist attacks. In addition to the Protective Measures taken in the previous Threat Conditions, departments and agencies should consider the following general measures in addition to the agency-specific Protective Measures that they will develop and implement: Government • Coordinate necessary security efforts with Federal, State, and local law enforcement agencies or any National Guard or other appropriate armed forces organizations; • Take additional precautions at public events and possibly considering alternative venues or even cancellation; • Prepare to execute contingency procedures, such as moving to an alternate site or dispersing their workforce; and • Restrict threatened facility access to essential personnel only. Businesses • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Review emergency plans to include continuity of operations and media materials • Determine need to restrict access to business or provide private security firm support/reinforcement • Contact vendors/suppliers to confirm their emergency response plan procedures • If a need is announced, contact nearest blood collection agency and offer to organize a blood drive Schools • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Review emergency plans • Prepare to handle inquiries from anxious parents and media • Discuss children's fears concerning possible terrorist attacks Neighborhoods • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Check on neighbors who are elderly or have special needs to ensure they are okay. Review disaster plan with them • If a need is announced, contact nearest blood collection agency and offer to organize a neighborhood blood drive 122 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June, 2005 High Condition (Orange)- Continued Families • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Review disaster plan with all family members • Ensure communication plan is understood/practiced by all family members • Exercise caution when traveling • Have shelter in place materials on hand and understand procedures • Discuss children's fears concerning possible terrorist attacks • If a need is announced, donate blood at designated blood collection center Individuals • Complete recommended actions at lower levels • Be alert to suspicious activity and report it to proper authorities • Review your personal disaster plan • Exercise caution when traveling • Have shelter in place materials on hand and understand procedures • If a need is announced, donate blood at designated blood collection center Prior to volunteering, contact agency to determine their needs 123 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 Severe Condition (Red).A Severe Condition reflects a severe risk of terrorist attacks. Under most circumstances, the Protective Measures for a Severe Condition are not intended to be sustained for substantial periods of time. In addition to the Protective Measures in the previous Threat Conditions, departments and agencies also should consider the following general measures in addition to the agency-specific Protective Measures that they will develop and implement: Government • Increase or redirecting personnel to address critical emergency needs; • Assign emergency response personnel and pre-positioning and mobile specially trained teams or resources; • Monitor, redirect, or constrain transportation systems; and Close public and government facilities. Businesses • Complete recommended actions at lower levels .� • Listen to radio/TV for current information/instructions • Be alert to suspicious activity and report it to proper authorities immediately • Work with local community leaders, emergency management, government agencies, community organizations, and utilities to meet immediate needs of the community • Determine need to close business based on circumstances and in accordance with written emergency plan • Be prepared to work with a dispersed or smaller work force • Ensure mental health counselors available for employees Schools • Complete recommended actions at lower levels • Listen to radio/TV for current information/instructions • Be alert to suspicious activity and report it to proper authorities immediately • Close school if recommended to do so by appropriate authorities • 100% identification check(i.e.-driver's license retained at front office)and escort of anyone entering school other than students, staff and faculty • Ensure mental health counselors available for students, staff and faculty Neighborhoods • Complete recommended actions at lower levels • Listen to radio/TV for current information/instructions • Be alert to suspicious activity and report it to proper authorities immediately • Adhere to any travel restrictions announced by local governmental authorities 124 • Ramsey County-Wide Emergency Operations Plan Revision 5.1 June, 2005 s Severe Condition (Red)- Continued • Be prepared to shelter in place/evacuate and assist neighbors who are elderly or have special needs to do the same Families • Complete recommended actions at lower levels • Listen to radio/TV for current information/instructions • Be alert to suspicious activity and report it to proper authorities immediately • Contact business/school to determine status of work/school day • Adhere to any travel restrictions announced by local governmental authorities • Be prepared to shelter in place or evacuate if instructed to do so by local governmental authorities • Discuss children's fears concerning possible/actual terrorist attacks Individuals • Complete recommended actions at lower levels • Listen to radio/TV for current information/instructions • Be alert to suspicious activity and report it to proper authorities immediately • Contact business to determine status of work day • Adhere to any travel restrictions announced by local governmental authorities • Be prepared to shelter in place or evacuate if instructed to do so by local governmental authorities Provide volunteer services only as requested 125 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 Urban Area Security Initiative Ramsey County is a part of the St. Paul and Minneapolis Urban Area Security Initiative (UASI). This program of the federal government is based on the concept that (a)there are limited counter-terrorism resources available, (b) these resources are best used cooperatively and in consultation with others in the region who might be at higher than average risk for terrorist events, and (c) that response to any major event will require that agencies from multiple jurisdictions work together—thus requiring that these agencies plan together in advance. The result of this process was the development of a common planning and response strategy by the UASI partners. These include Ramsey County, Hennepin County, Dakota County, the City of St. Paul, the City of Minneapolis, and the State of Minnesota. The UASI also developed a common spending plan for utilization of federal counter-terrorism funds allocated to the area. The UASI strategy is a public safety sensitive document and is not reproduced here. 126 r Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 ON "Emergency Management" means the preparation for and the carrying out of all emergency functions, other than functions for which military forces are primarily responsible, to prevent, minimize and repair injury and damage resulting from disasters caused by fire, flood, tornado and other acts of nature, or from sabotage, hostile action, communicable disease, or from industrial hazardous material mishaps. These functions include, without limitation, communications, radiological, and chemical, evacuation, congregate care, emergency transportation, existing or properly assigned functions of plant protection, temporary restoration of public utility services and other functions related to civil protection, together with all other activities necessary or incidental for carrying out of the foregoing functions. Emergency management includes those activities sometimes referred to as "Civil Defense" functions. "Emergency" means an unforeseen combination of circumstances that calls for immediate action to prevent a disaster from developing or occurring. An emergency can usually be handled with resources of the local unit of government. "Disaster" means a situation that creates an actual or imminent serious threat to the health and safety of persons; or a situation that has resulted or is likely to result in catastrophic loss to property or the environment, and for which traditional sources of relief and assistance within the affected area are unable to repair or prevent the injury or loss. A disaster usually exhausts local resources and outside help is needed 0-9 9-1-1 Center—The various Public Safety Answering Points (See PSAP) A ALOHA- Aerial Locations Of Hazardous Atmospheres ARC - American Red Cross 127 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June, 2005 - B BEC - Building Emergency Coordinator-works to create emergency plans and teams within specific governmental buildings. C CAMEO - Computer Aided Management of Emergency Operations-A specialized hazardous materials planning and response software package used by many emergency managers and first responders. CAP - Civil Air Patrol CBRNE - Chemical, Biological, Radiological, Nuclear, and Explosive weapons - Sometimes referred to as Weapons of Mass Destruction or"WMD." CERCLA- Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (PL 96-510) Community Resources - Assets, including people, organizations, programs, equipment, and funds that can be applied to all aspects of emergency management Congregate Care Facilities - Public or private buildings that may be used to 1-411-1 lodge and care for evacuees. Generally, assigned space is approximately 40 square feet per person. The facility may or may not meet criteria for designation as a "fallout shelter." Contamination - The deposit of radioactive or other hazardous material on the surfaces of structures, areas, objects, or personnel, following a nuclear explosion or hazardous materials incident/accident. (Radioactive material generally consists of fallout, in which fission products and other weapon debris have become incorporated with particles of dirt, etc. Radioactive contamination can also occur from the radioactivity induced in certain substances by the action of neutrons from a nuclear explosion.) COOP - Continuity of Operations Plan (sometimes referred to as Continuity of Government or "COG" plan. See "OCP." D DEC - Department Emergency Coordinator- person tasked with developing emergency plans for an individual governmental department. Decontamination - The reduction or removal of contaminating radioactive or other hazardous material from a structure, area, object, or person. 128 r Ramsey County-Wide Emergency Operations Plan Revision 5.1 June, 2005 Decontamination may be accomplished by 1)treating the surface so as to remove or decrease the contamination; 2) letting the material stand so that the radioactivity is decreased as a result of natural decay; and 3) covering the contamination. DHS— United States Department of Homeland Security Direction and Control (D&C) - Managing and coordinating the response of government forces to a major emergency/disaster. Disaster- A sudden, unplanned calamitous event that brings about great damage or loss. Any event that creates an inability on the company's part to provide critical business functions for some predetermined period of time. Associated terms: Business Interruption; Outage: Catastrophe. DO— Duty Officer E EAS - Emergency Alert System EMC — Ramsey County Emergency Management Council Emergency - An event that demands a response beyond the scope of any single line agency or service, and that presents a threat to a community or larger area EMHS — Ramsey County Division of Emergency Management and Homeland Security EMS — Emergency Medical Services EOC - Emergency Operations Center - The protected site from which civil government officials (municipal, county, state, and federal) exercise direction and control in an emergency. EOP - Emergency Operations Plan - A document which describes the way in which a government intends to respond to a major emergency/disaster. EOT - Ramsey County Emergency Operations Team EPA - U.S. Environmental Protection Agency EPCRA - Emergency Planning and Community Right-to-Know Act ERP — Emergency Response Plan ESF — Emergency Support Function Evacuee - An individual who is moved to a less hazardous area. 129 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 F FBI — Federal Bureau of Investigation FCO — Federal Coordinating Officer FEMA - Federal Emergency Management Agency—A division of DHS G GIS- Geographic Information System —System of plotting information visually against location and other data. H Hazard -A dangerous event or circumstance that may or may not lead to an emergency or disaster. Hazards Analysis - HazMat— Hazardous Materials - Refers generally to hazardous substances; such as petroleum, natural gas, synthetic gas, acutely toxic chemicals, and other toxic chemicals. HSEM — Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management. I Incident Command System (ICS) - The combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure with responsibility for management of assigned resources to effectively accomplish stated objectives at the scene of an incident Incident Commander(IC) Incident Action Plan (IAP) —The written or verbal document or process of establishing goals and objectives for dealing with an incident as it occurs for a set period of time (operational period). J JPIC - Joint Public Information Center 130 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 K L LIEP-Licensing, Inspection, and Environmental Protection LNO — Liaison Officer. Part of the Incident Command Staff M MCI — Mass Casualty Incident MIMS - Minnesota Incident Management System MNDOT - Minnesota Department of Transportation MnSCU — Minnesota State Colleges and Universities MNVOAD - Minnesota Voluntary Organizations Active in Disasters MOA - Memorandum of Agreement MOU — Memorandum of Understanding MPCA— Minnesota Pollution Control Agency MRCC - Medical Resource Control Center Mutual Aid Agreements (Pacts) - Written or unwritten understandings among jurisdictions, which cover methods and types of assistance available during all phases of an emergency N National Response Center(NRC) - A communications center for activities related to response actions located at Coast Guard headquarters in Washington, DC. The NRC receives and relays notices of discharges or releases to the appropriate OSC, disseminates OSC and RRT reports to the NRT when appropriate, and provides facilities for the NRT to use in coordinating a national response action when required. The toll-free number(800-424-8802 can be reached 24 hours a day for reporting actual or potential pollution incidents. NIMS — National Incident Management System —See ICS. 131 Ramsey County-Wide Emergency Operations Plan Revision 5.1 June,2005 Nuclear Weapons -A general name given to any weapon in which the explosion results from the energy released by reactions involving atomic nuclei, either fission or fusion, or both. NWS - National Weather Service O Operations Plan -A description of actions to be taken in facing an anticipated disaster, and the method for coordinating to meet the needs of that situation. It describes the action to be taken (who, what, where, when and how) on the basis of assumptions, objectives, and capabilities. OCP — Operational Continuity Plan — may be referred to as a Business Continuity or Disaster Recovery plan. Documentation of steps taken to ensure the continuous availability of critical functions during emergencies and disasters. ODP — Office of Domestic Preparedness —A division of DHS. OSHA - Occupational Safety and Health Administration (Department of Labor) P PIO — Public Information Officer PSAP — Public Safety Answering Point— location where 9-1-1 calls are received and from which emergency first responders are dispatched. R Radiological Monitor- An individual trained to measure, record, and report radiation exposure and exposure rates; provide limited field guidance on radiation hazards associated with operations to which she/he is assigned; and perform operator's maintenance of radiological instruments. RCEOC - Ramsey County Emergency Operations Center Recovery Team - A group of staff predetermined to recover resources. Risk - The degree to which people, property, environment, and social and economic activity are susceptible to injury, damage, disruption, or death. Risk Analysis - The process of identifying the exposures to certain events which a company may experience. The risk analysis often involves an evaluation of the probabilities of a particular event. This process is similar to the process actuaries use to help determine insurance rates. Associated terms: Risk assessment; impact assessment, corporate loss analysis; risk identification; exposure "1 132 ' Ramsey County-Wide Emergency Operations Plan Revision 5.1 June, 2005 analysis; exposure assessment. Objectives: to identify the risks to an organization, assess the critical functions necessary for an organization to continue business operations, define controls that are in place to reduce organizational exposure, and evaluate the cost for such controls. RCSO - Ramsey County Sheriffs Office ROC Regional Operations Center(a State of Minnesota asset for maintaining a manageable span of control during disasters). S SARA-The "Superfund Amendments and Reauthorization Act of 1986." Title III of SARA includes detailed provisions for community planning. SCBA - Self-Contained Breathing Apparatus SCO - State Coordinating Officer SERC - State Emergency Response Commission SEOC — State Emergency Operations Center Shelter-A facility which provides protection from one or more of the effects of a natural disaster, hazardous materials incident/accident, nuclear attack, or other type of disaster. �-' SPRCDPH — St. Paul/Ramsey County Department of Public Health SPRWS — Saint Paul Regional Water Services SO —Safety Officer. A part of the Incident Command Staff SOP's - Standard Operating Procedures -A set of specific instructions having the force of a directive, covering those features of operations which lend themselves to a definite or standardized procedure without loss of effectiveness. SOPs generally describe how a task is to be carried out. SOG's — Standard Operating Guidelines (Similar to SOP's) Superfund - The trust fund established under CERCLA to provide money the OSC can use during a cleanup. T Terrorism —The actual or threatened use of force against non-military targets or persons, carried out by persons other than the legal military of a nation, with the intent to force political or social change. 133 Ramsey County-Wide Emergency Operations Plan Revision 5_1 June,2005 Threats - The event that causes the risk to become a loss. Threats consist of such natural phenomenon as tornadoes and earthquakes, and such man-made incidents as bomb threats, disgruntled employees and power failure. Title III - The "Emergency Planning and Community Right-to-know Act of 1986." It specifies: requirements for organizing the planning process at the state and local levels for specified extremely hazardous substances; minimum plan content; requirements for fixed facility owners and operators to inform officials about extremely hazardous substances present at the facilities; and mechanisms for making information about extremely hazardous substances available to citizens. Traffic Control Points - Places along evacuation routes that are staffed by police to direct and control movement to and from the area being evacuated. U USAR - Urban Search and Rescue Response System V W WMD —Weapons of Mass Destruction (See CBRNE) X Y Z 134 ,ARVEN HILLS City of Arden Hills '�...— Request for Council Action Prepared by: SJ Agenda Item 3.'H Dept.: Admin Council Mtg. Date: 11 114105 Approve Resolution No. 05-62-Adoptin2 the Ramsey County Final Action Needed By: All Hazard Mitigation Plan 11/14/05 Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Approve Resolution No. 05-62 Adopting the Ramsey County All Hazard Mitigation Plan. Staff Recommendation: City Council approval of Resolution No. 05-62-adopting the Ramsey County All Hazard Mitigation plan. Advisory Commission Action: Commission Date Action Planning Not Applicable .. ......... ..... - PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ® Memo/Letter: ® Resolution (No. 05-62) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ®Attachments • Ramsey County All Hazard Mitigation Plan Financial Implications: Not Applicable- Administrator/Staff Comments: \\Metro-inet.us\ArdenHills\Admin\Assistant City Administrator\Requests for Council Action\2005\Approve Ramsey County Al(Hazard Mitigation Plan-11-14-05.doc a EN HILLS MEMORANDUM DATE: November 9, 2005 Agenda Item 3.H. TO: Honorable Mayor and City Council Members FROM: Michelle Wolfe, City Administrator' Schawn Johnson, Assistant to the City Administrator SUBJECT: Resolution No.05-62-Adopting the Ramsey County All Hazard Mitigation Plan Ramsey County Emergency Management and Homeland Security Department has created a county-wide hazard mitigation plan. The hazard mitigation plan identifies potential areas or processes that could be implemented or improved in order to minimize the potential effects of severe weather, flooding, terrorism, fires, and other issues that could adversely affect the different communities in Ramsey County. Beginning January 1, 2006, local governments will be required to approve a hazard mitigation plan in order to receive federal dollars for reconstruction efforts caused by natural or man-made disasters. The Ramsey County hazard mitigation plan will be reviewed by the County and participating cities on a yearly basis. If approved by the City Council, the mitigation plan that was created by Ramsey County would bring the City of Arden Hills into compliance with this new federal regulation. Due to the on-going changes to the federal requirements regarding hazard mitigation plans, City staff believes that it would be more advantageous for the City of Arden Hills to participate in this joint effort. It would allow the City of Arden Hills to utilize the County's expertise in emergency management preparedness and homeland security requirements. Also, considering that the City currently contracts with the Ramsey County Sheriffs Department and the Lake Johanna Fire Department for police and fire services, the approval of a county-wide hazard mitigation plan may minimize some confusion and create a more uniformed emergency response effort if all of the contract cities shared the same hazard mitigation plan. Recommendation City staff is recommending approval of Resolution No. 05-62-Adopting the Ramsey County All Hazard Mitigation plan. Attachment. • Proposed Ramsey County Al Hazard Mitigation Plan- 1 \\Metro-inet.us\ArdenHills\Admin\Assistant City Administrator\Memo's and Letters\2005\Ramsey County All Hazard Mitigation Plan 11-14-05.130C -ARQ N HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-62 RESOLUTION APPROVING THE CITY OF ARDEN HILLS PARTICIPATION IN THE RAMSEY COUNTY ALL-HAZARD MITIGATION PLAN WHEREAS, the County of Ramsey Division of Emergency Management and Homeland Security has participated in the all-hazard mitigation planning process as established under the Disaster Mitigation Act of 2000, Pub. L. No. 106-390; and WHEREAS, the Act requires all counties and municipalities to develop, adopt and maintain all-hazard mitigation plans either independently or on a countywide, multi- jurisdictional basis; and WHEREAS, such plans must be well integrated and coordinated to account for the fact that hazards in one jurisdiction impact on other nearby jurisdictions; and WHEREAS, the Act establishes a framework for the development of an all- hazard mitigation plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the plan must include a mitigation strategy including priorities, goals and strategies and an action plan identifying specific mitigation projects and timeframes; and WHEREAS, the plan must include an implementation and maintenance process including plan updates, integration of the plan into other planning documents and how the County will maintain public participation and coordination; and WHEREAS, Ramsey County Division of Emergency Management and Homeland Security has indicated its willingness to coordinate these efforts should the municipality so desire; and WHEREAS, the plan will be shared with all municipalities, the County Board of Commissioners and the State of Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management for coordination; and WHEREAS, adoption of the all-hazard mitigation plan will make the .� municipalities and the County eligible to receive Hazard Mitigation Grant Program (HMGP)project grants and Pre-Disaster Mitigation (PDM) Grant Program grants; and WHEREAS, this Countywide All-Hazard Mitigation Plan has been approved by the Federal Emergency Management Agency (FEMA) and by the State of Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management for Ramsey County and for any jurisdiction with Ramsey County that chooses to adopt this plan as their municipal All-Hazard Mitigation Plan; and WHEREAS, this resolution does not preclude any municipality from preparing its own plan in the future should it desire to do so; THEREFORE BE IT RESOLVED, that the City of Arden Hills supports the countywide All-Hazard Mitigation Plan development effort, and, be it further THEREFORE BE IT RESOLVED, that the City of Arden Hills hereby adopts this countywide All-Hazard Mitigation Plan as the All-Hazard Mitigation Plan for the city, and,be it further NOW THEREFORE BE IT RESOLVED, that the City of Arden Hills requests that the Ramsey County Division of Emergency Management and Homeland Security coordinate the All-Hazard Mitigation Plan development and maintenance efforts for the City of Arden Hills in the future. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF NOVEMBER, 2005. BEVERLY APLIKOWSKI, MAYOR ATTEST: MICHELLE A.WOLFE, CITY ADMINISTRATOR � o aC 0 3 E °J t ts/ \ iJ Ramsey County All-Hazard Mitigation Plan 3 � K _ s, m 3_ Prepared by Ramsey County Emergency Management & Homeland Security October 2004 Ramsey County All-Hazard Mitigation Plan NOTICE: Portions of this plan indicated below contain information relevant to protecting the public safety. Under the"Federal Information Security Management Act of 2002"(Title X. Section 1001, of Subchapter II of chapter 35 of title 44, United States Code), this information is protected and privileged. Duplication is strictly prohibited and knowingly distributing this information to persons other than those involved in protection of the public safety (see HSPD-8) is a violation of law. Table of Contents 2-3 Ramsey County All-Hazard Mitigation Plan Table of Contents Executive Summary All-Hazard Mitigation Overview Planning Process Community Profile Hazard Analysis Response Profile(FOR OFFICIAL USE ONLY: NOT AVAILABLE TO THE PUBLIC) Risk& Vulnerability Assessment (FOR OFFICIAL USE ONLY: NOT AVAILABLE TO THE PUBLIC) Priorities Goals, Strategies and Action Plans Attachments 1. Timeline 2. Roster of Invited Participants 3. News Release, Public Meeting Agenda. & Survey 4. Published News Articles and Public Meeting Attendance Forms 5. Memo & Survey to Public Safety Officials 6. Copies of Municipal Resolutions 7. Jurisdictional Assessment Report (FOR OFFICIAL USE ONLY: NOT AVAILABLE TO THE PUBLIC) [Available in electronic format only] 8. Red Cross Emergency Shelters in Ramsey County (FOR OFFICIAL USE ONLY: NOT AVAILABLE TO THE PUBLIC) Table of Contents 3-3 Ramsey County All-Hazard Mitigation Plan Executive Summary Mission Statement To identify measures that can be taken pre-disaster to reduce the loss of life and property, and ease the economic hardship, while reducing future risk in Ramsey Count} Purpose of the Plan Ramsey County is at the heart of Minnesota. As the most densely populated county in the state, Ramsey County recognizes the impact even a small disaster could have on the people and property, along with the economy of Minnesota as a whole. As such, Ramsey County has chosen to write a mitigation plan to help alleviate these possible effects. The purpose of the plan is to be an all-hazard plan, encompassing natural, technological and man-made hazards. This plan will also identify risks, vulnerabilities and measures that will prevent the loss of life and damage to property while reducing future risks. As September I l`" continues to linger fresh in our minds, we are ever aware of the new threats we face. The plan will require cooperation and a willingness to continue to work together by both the County and the municipalities within. The completion of the plan itself will incur no direct cost, however with minimal cost, the chances to greatly reduce the loss of life and property increases greatly. The final approval by the State of Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency (FEMA)will make Ramsey County and the municipalities that adopt this plan eligible for Hazard Mitigation Grant Program (HMGP)project funds. These funds will help to offset the costs of some of the mitigation projects set forth in this plan. Executive Summary 1-1 Ramsey County All-Hazard Mitigation Plan All-Hazard Mitigation Overview Definition According to the Federal Emergency Management Agency (FEMA), mitigation is the cornerstone of emergency management. It's the ongoing effort to lessen the impact disasters have on people's lives and property through damage prevention and flood insurance. For this purpose mitigation involves: • Structural hazard control or protection measures • Retrofitting of facilities • Acquisition and relocation of repetitive loss structures • Development of mitigation standards, regulations, policies, and programs • Review, update and assure compliance with building codes • Public awareness and education programs • Development or improvement of warning systems Overarching Goal To identify measures that can be taken pre-disaster to reduce the loss of life and property. and ease the economic hardship,while reducing future risk in Ramsey County. Benefits The benefits of an all-hazard mitigation plan include the following: • Saves lives and reduces injuries • Prevents and reduces property damage • Reduces economic losses • Maintaining critical facilities in functioning order • Protect critical infrastructure from damage • Protect mental health • Reduce social displacement and stress Process The process of hazard mitigation involves many steps, including the following: • Organizing resources • Assessing risks • Developing the mitigation plan • Determining goats, objectives and strategies • Implementing the plan and monitoring progress All-Hazard Mitigation Overview 1-I Ramsey County All-Hazard Mitigation Plan Planning Process Mission Statement To identify measures that can be taken pre-disaster to reduce the loss of life and property. and ease the economic hardship, while reducing future risk in Ramsey County. Mitigation Planning Process The mitigation planning process involves many steps including: • Organizing resources • Assessing risks • Developing the mitigation plan • Determining goals, objectives and strategies • Implementing the plan and monitoring progress The Ramsey County Division of Emergency Management and Homeland Security (RC EMHS) took the lead on completing a countywide All-Hazard Mitigation Plan as required by the Disaster Mitigation Act of 2000. RC EMHS first began by organizing its resources and assessing its risk. RC EMHS reviewed the recently conducted Jurisdictional Assessment Report (JAR)that was completed in October of 2003 as required by the Department of Homeland Security. Office of Domestic Preparedness. From there RC EMHS branched out to gather additional resources and assets it would need for its plan development including contacting local experts and bringing in the Ramsey County Department of Public Works, Geographic Information Systems Analysts. RC EMHS reviewed the Federal Emergency Management Agency's(FEMA) "How-to-Guides,"along with reviewing the State of Minnesota's"Careful County Plan;"a mock plan developed by the state to guide municipalities and counties through the mitigation planning processes. RC EMHS also met with the surrounding counties and the City of St. Paul, which was writing its own plan with Hazard Mitigation Grant Plan monies the City had received from the State. After that, RC EMHS began writing portions of the plan while continuing to conduct research and hold necessary meetings. A Mitigation Planning Committee was formed and public meetings were held. An overview of the plan was also conducted for the City Managers and County Manager. Resolutions were signed by each municipality supporting the All-Hazard Mitigation Plan and will look to formally adopt the plan once it has been approved by FEMA,the Minnesota Division of Homeland Security and Emergency Management, and the Ramsey County Board of Commissioners. Attachment 41 shows an overview of the Timeline. Mitigation Planning Committee The RC EMHS established a Mitigation Planning Committee. Participation on this committee was voluntary. and includes participants from a variety of occupations. including government Planning Process 1-7 Ramsey County All-Hazard Mitigation Plan officials, emergency responders, like police, fire, EMS,emergency management. public works, public safety answering points(PASP)or dispatch, along with officials from area business, the Metropolitan Airports Commission (MAC); and other response organizations including the Red Cross and Salvation Army. Although some participants were unable to be present at the meetings, electronic communication was carried out to obtain their concerns. suggestions and revisions for the plan. For a list of invitees,please see Attachment 42. Public Participation There were 5 public meetings held throughout Ramsey County in the month of September to give the citizens of the County an opportunity to learn what mitigation is about and what the County is doing for mitigation efforts. A PowerPoint presentation was conducted which gave an overview of the history of Ramsey County in terms of disasters or hazardous events that have occurred to put the audience in the mindset of the meeting. Then an overview of emergency management was given and an overview of the components of the mitigation plan was presented. Next, goals and strategies were discussed giving the audience examples from the plan and asking them what they believed to be hazards that should be planned for and what were some steps the County could take to overcome some of the issues specific hazards pose. A question and answer period was offered and a survey was passed out to participants and they were asked to complete it to provide additional information and feedback for the furtherance of the All-Hazard Mitigation Plan. To attract citizens to the meetings and educate the public on the Ramsey County All-Hazard Mitigation Plan, a News Release was sent out and information, including a survey, was posted on the Ramsey County Division of Emergency Management and Homeland Security website. A number of the local community papers printed the news releases and some did interviews and cover stories. These articles are not available electronically. but copies have been attached. A number of the municipalities also posted the news release on their respective websites homepages. See Attachment#3 for the news release that went out, along with a copy of the agenda for the public meetings, as well as a copy of the survey that was handed out at the public meetings and was also posted on the RC EMHS website. Attachment #4 includes copies of the published news articles, as wells as the attendance forms from the public meetings. Of the completed surveys by the public, the biggest concern is weather, specifically blizzards, heavy snowfall, windstorms, lightning and severe thunderstorms. Other hazards the public identified as being of concern were fires, especially those that affected homes, and power outages. A hazard affecting the community as a whole that the public identified was a public health emergency such as infectious disease outbreaks. These hazards were discussed at the public meetings and these discussions were incorporated throughout the Alt-Hazard Mitigation Plan where applicable. Hazard Survey Each participant on the Mitigation Planning Committee was given a survey adapted from the FEMA hazard analysis survey. This survey was also mailed to the Ramsey County Board of Commissioners, all Department Heads and Division Heads of Ramsey County Departments. all Planning Process 2-7 Ramsey County All-Hazard Mitigation Plan of the Mayors and City Managers, Police and Fire Chiefs, as well as the Superintendents of all of the school districts in Ramsey County. The survey was also emailed to a number of groups. including the Red Cross, Salvation Army, all Emergency Management Directors in Ramsey County, and the East Metro Weapons of Mass Destructions Task Force. It ranked a defined list of hazards according to probability, magnitude, warning time, and how severely the hazard would affect continuity of operations. Respondents also had space to comment on special planning considerations in the community. These have been incorporated into the mitigation plan and are covered in the Hazard Analysis Section. A copy of the survey and the memo sent out is in Attachment 45. Of the completed surveys,the major concerns of the natural hazards were blizzards, ice storms and tornadoes. For technological hazards, the biggest concerns were with computer outages. hacker or virus attacks,telephone outages, or a utility outage. In regards to a civil or political issue, bomb threats or having an actual bomb or explosion of some sort, along with a fire affecting a facility, having a terrorist attack or workplace violence were the top concerns. "These concerns along with the special planning considerations that people mentioned were incorporated throughout the Ramsey County All-Hazard Mitigation Plan where applicable. Implementation Strategy Feedback from the public meetings, the Mitigation Planning Committee, and hazard surveys will be used to establish mitigation priorities. Implementation of those projects will depend on mitigation funds available from the Minnesota Division of Homeland Security and Emergency Management. Other funding sources will be investigated and possible partnerships will be sought with the private sector. Once the RC EMHS has been notified of the availability of mitigation funds, the Mitigation Planning Committee will be convened to reexamine and confirm priorities for projects based on cost benefit analysis at the time. Jurisdictions covered by this plan will consult this plan for possible mitigation opportunities when considering major building/infrastructure projects, and when contemplating changes to water plans, zoning ordinances, building codes, and when conducting road repairs, and new and redevelopment projects, along with decision making on land use issues. Each jurisdiction participating in this plan will be responsible for implementing mitigation projects over each 5-year cycle of the plan. The projects will be chosen when funds become available and a cost-benefit analysis can be performed. This will allow for the most current and pressing issues to be considered at the time of analysis as well rather than committing to a project that may move to a lower priority do to present circumstances. A recommendation for the future is to compare mitigation plans with neighboring counties to see where economies can be enhanced and overlaps eliminated. Ramsey County consulted with Washington County and Dakota County throughout the planning process, and reviewed Hennepin County's plan that has been submitted for approval. Other plans such as the Metropolitan Council 2030 Draft Regional Development Framework have been examined for areas of mutual concern: however the Met Council was not directly involved in the Ramsey County mitigation planning process. Planning Process 3-7 i Ramsey County All-Hazard Mitigation Plan Special Planning Considerations For the purpose of writing the All-Hazard Mitigation Plan,there are a few notes that must be mentioned. First,the City of St.Paul, located in Ramsey County, has received a grant to write a city mitigation plan. Therefore, some specifics in relation to the City of St.Paul will refer you to their plan. In an effort to work towards a more regional approach,we hope to incorporate the St. Paul Mitigation Plan into this plan to make it a countywide plan encompassing all municipalities within the County in future drafts. The Cities of Blaine and Spring Lake Park have a portion of their cities within the boundaries of Ramsey County; however,they primarily reside in Anoka County. They are not politically involved in Ramsey County and will not be discussed in this Mitigation Plan, as they will be in Anoka County's Mitigation Plan. The City of St.Anthony politically resides in Hennepin County, however,the city geographically, is half in Hennepin County and half in Ramsey County. Although the city's police department is the primary first responders for two cities within Ramsey County, and it shares a school district with another city within Ramsey County,the City of St. Anthony will not be covered by the Ramsey County All-Hazard Mitigation Plan. The Hennepin County Hazard Mitigation Plan will cover the City of St. Anthony. The University of Minnesota—Twin Cities Campus also presents a unique situation. The University is located in both Minneapolis and St.Paul (the Twin Cities). For the St. Paul Campus,the UMPD is the primary police response, however, fire, hazmat, and EMS response come from the Falcon Heights Fire Department and/or the St. Paul Fire Department. The University also operates it's own BLS specialized ambulance service, but that does not respond to 911 calls from either campus. The City of St. Paul Hazard Mitigation Plan will cover the University of Minnesota—St. Paul Campus. Additional Plans and Strategies Currently In Place or Being Written in Ramsey County The Ramsey County All-Hazard Mitigation Plan has been written to function as a separate plan, but it is designed to be a supporting document to other plans and planning processes throughout the County. Some of the additional plans currently being written by Ramsey County include the Emergency Operations Plan (EOP), an Animal Emergency Plan, and a Debris Management Plan. The RC EMHS is also in the process of putting together a comprehensive resource manual that will list assets located throughout the county including the resources of the municipalities. Already in place is the Ramsey County Comprehensive Plan. The Department of Homeland Security (DHS) has also recognized Ramsey County as part of the St. Paul and Minneapolis Urban Area. This has lead to the development of the Urban Area Security Initiative(UASI) Strategy. The Ramsey County All-Hazard Mitigation Plan also supports the UASI Strategy and the goals outlined within it. Planning Process 4-7 Ramsey County All-Hazard Mitigation Plan As stated earlier the RC EMHS is currently in the process of rewriting its Emergency Operations Plan (EOP). The new EOP will be a countywide plan as well, encompassing all municipalities with the exception of the City of St.Paul. The Ramsey County EOP contains Ramsey County's process for managing major emergencies that threaten the health, safety, property and resources of the communities within the county. The plan also provides information on how the county will manage major emergencies that threaten county functions, services and operations. The plan outlines the strategic efforts that are undertaken by each of the municipalities who adopt this plan. It is intended to be a countywide document that will provide cohesive, coordinated, and cooperative interoperability among and between the municipal governments and the county. This plan identifies departments and individuals within the county government and the individual municipalities that are directly responsible for emergency response and critical support services, and provides a management structure for coordinating and deploying essential resources. A guiding principle of this plan is that all processes, procedures and protocols of the various municipalities and County agencies governing incident management and emergency response contained in current plans and doctrine remains in effect. Further, nothing in the plan alters or impedes the ability to carry out the existing authorities of the municipalities and County governmental agencies to perform their incident management responsibilities under the law. RC EMHS is also currently responsible for creating an Animal Emergency Plan, which is focused on the evacuation and sheltering of companion animals(pets). This plan is being limited '1 to Companion Animals because there are almost no agricultural activities involving Domestic Animals within Ramsey County,with the exception of the Minnesota State Fair and the University of Minnesota. There is a single, small Zoological garden located in the City of St. Paul,whose internal plans will be coordinated with the City of St. Paul and Ramsey County. The Ramsey County Animal Emergency Plan should be completed no later than March 2005. Implementation of the plan is contingent on completion of the plan and where the final responsibility is assigned. A Debris Management Plan for the County is being written as well. The agency responsible for coordinating debris clearance in Ramsey County is the Ramsey County Department of Public Works. The Director of Public Works & Ramsey County Engineer has responsibility for implementation of this plan in coordination with the Cities and RC EMHS. Currently RC EMHS and the Director of Public Works are working with the State of Minnesota Pollution Control Agency (MPCA)to develop standards and protocols for the management of debris that is the result of an act involving Chemical, Biological, Radiological,Nuclear and/or Explosive (CBRNE)devices. This project will include the development of staging and disposal site selection methodologies, education for affected local agencies statewide and a statewide resource list for debris management. This should be completed by June of 2005. and will be incorporated in the Ramsey County EOP during the summer of 2005. Ramsey County also has a Comprehensive Plan that was approved by the Metropolitan Council in 2001 and adopted by the Ramsey County Board of Commissioners in December 2002. It Planning Process 5-7 Ramsey County All-Hazard Mitigation Plan addresses transit and transportation. parks and recreation, solid waste, Mississippi National River and Recreation Area, and housing and economic development issues. Formal Adoption The County Board and the City Councils will formally adopt the Ramsey County All-Hazard Mitigation Plan after the Minnesota Division of Homeland Security and Emergency Management has approved a final draft. The approval by the State of Minnesota is separate from that of the FEMA. Documentation from each jurisdiction indicating acceptance will be kept on file with the Ramsey County Division of Emergency Management and Homeland Security and copies will be submitted to the Minnesota Division of Homeland Security and Emergency Management. Currently, each municipality,with the exception of the City of St. Paul, has signed a Resolution supporting the mitigation planning process. These signed resolutions are included as Attachment #6. The County Board will approve the All-Hazard Mitigation Plan upon approval from the Minnesota Division of Homeland Security and Emergency Management. Plan Maintenance The Ramsey County Division of Emergency Management and Homeland Security (RC EMHS) will review the plan every five years. RC EMHS will do this in the context of changing zoning laws, evolving policies, and other factors that could cause reprioritization of mitigation issues. On an annual basis the RC EMHS will meet with the municipalities to discuss the mitigation projects under way in their respective areas. The RC EMHS office will maintain progress reports of all mitigation projects. Revisions and updates will be relayed electronically to the Mitigation Planning Committee for approval. The Mitigation Planning Committee will be convened if there are major changes, or if a countywide perspective is needed. Public comment will be solicited using notices as deemed necessary. A public version of plan will be posted on the RC EMHS website for the public to review and make comment on throughout the revision process. RC EMHS will review the plan every 5 years based off of the input from Minnesota Division of Homeland Security and Emergency Management and FEMA and the progress in which is being made on the mitigation projects. From there, it will be determined if new goals need to be written or if new hazards are being faced. It is with this information that RC EMHS will use to evaluate and revise the All-Hazard Mitigation Plan. The plan will be reviewed and submitted to the Minnesota Division of Homeland Security and Emergency Management and the FEMA every five years for approval. Attachments 1. Timeline 2. Roster of Invited Participants 3. News Release, Public Meeting Agenda, & Survey Planning Process 6-7 Ramsey County All-Hazard Mitigation Plan 4. Memo& Survey to Public Safety Officials 5. Copies of Municipal Resolutions 6. Jurisdictional Assessment Report 7. Red Cross Emergency Shelters in Ramsey County Planning Process 7-7 Ramsey County All-Hazard Mitigation Plan Community Profile This portion of the Ramsey County All-Hazard Mitigation Plan is designed to paint a picture of Ramsey County. The Community Profile draws on data from a number of the most current studies, plans, and other documents; including: • U.S. Census data • FEMA regulations • Ramsey County GIS • Ramsey County Comprehensive Plan • Watershed Plans • Metropolitan Council Considered throughout the planning process were Ramsey County's physical, social, and economic features including geography, land use,watersheds,transportation systems, and political subdivision boundaries. Overview Ramsey County is located at the heart of Minnesota. It is at the center of the Seven-County Metro Area. Four counties; Hennepin to the West, Dakota to the South, Washington to the East, and Anoka to the North, surround the county. Of the 87 counties in the state of Minnesota, Ramsey County is geographically the smallest,with the second largest population,yet it is the most densely populated county in the state. Ramsey County houses the State Capital,the City of St.Paul, along with 15 other municipalities and l township. It is also home to over 80 lakes, 20 regional and county parks. and 5 golf courses. In regards to transportation, Ramsey County is at the center of it. The county is home to an airport that is a primary reliever for the St. Paul/Minneapolis International Airport, located in Hennepin County just miles south of the border of Ramsey County. Within its borders are the Mississippi River, 3 major Railroad companies, and all but one of the major interstates. A few of the major attractions include the State Fair, the Xcel Center,the Ordway Music Theatre, and the Science Museum of Minnesota and the Children's Museum. Aside from relaxing at the lakes and parks or visiting one of the attractions located in Ramsey County, a number of major employers have planted their roots here. A few of the major employers include the 3M Company, Medtronic, US Bank, and Wells Fargo Bank and employment in the county totals more than 330,000 people. A number of prestigious schools are also located within Ramsey County including,the University of Minnesota, the University of St. Thomas, and Hamline University. There are also a number of prominent healthcare systems and hospitals in the confines of Ramsey County. This urbanized county has attracted a diverse population totaling 51 1,035 people. By 2010,the population is expected to grow to 539.000 people with 370,000 employees working throughout the county. Location Counties Adjacent to Ramsey s Ramsey ® Hennepin El Dakota Washington ❑ Anoka Comr -29 Ramsey County All-Hazard Mitigation Plan r The following Map#1, illustrates the location of each of the municipalities in Ramsey County. MAP#1 Municipalities Ramsey Coimtv.Xl wta Blain* ` ` m „ .€ ea s` .�., �'-§ i _w sgriHa (part) et '- � Lair 'T t( _ �- € E a, Par- Mounds Mo s � �� � 1 leW ?.� R' 'h. e dgnit3 r z � a 4'etc sae r' ._ NIP s ( t3a nslsi Azs alto€ex i.TWP White Ee,, White Trs p fielghts I Rear :, n3 Lade P' R ,4 '$atho (pan) ' Little North A Ft eaill * 6 St Paul JI i> _, � :t�lrleno�rd Lauderdate ai Falcon Height: ' y� F7kmr f651)?5e-:b3.rr 3g"f ILV F3ite-,1u-16.204 Community Profile 2-29 Ramsey County All-Hazard Mitigation Plan Noted in Table 41 are the municipalities located within Ramsey County. There are 16 municipalities_ I township, and a campus of the University of Minnesota. TABLE O Arden Hills North Oaks Blaine* North St. Paul Falcon Heights Roseville White Bear Township Gem Lake St. Anthony* Lauderdale St. Paul Little Canada Shoreview Maplewood Spring Lake Park* University of Minnesota— Mounds View Vadnais Heights Twin Cities Campus* New Brighton White Bear Lake *See the Special Planning Considerations Section of the Planning Process for more information on this municipality. Commissioner Districts Ramsey County is divided into 7 Commissioner Districts, which are illustrated in the following Map 42. MAP#2 Nly �,.i ry t;pj KelAf}�hs Tfi.fi f� .r ri n �t LA, rs- YtaS 2tar Jtte Cana�.a 7 7District Tony Bennett *w�" ' �R Jan Parker Wiessner Janice Rettman ;mss District 4 Susan Haigh District 5 Rafael Ortega District 6 Jim McDonough 4 District 7 Chair, Victoria Reinhardt r _ a Community Profile 3-29 Ramsey County All-Hazard Mitigation Plan A Brief History of Ramsey County Ramsey County was established in 1849 and is named for Alexander Ramsey, Minnesota's first territorial governor. It is the smallest and most densely populated of Minnesota's 87 counties and consists of 16 municipalities and one township. _. Minnesota Territory reached west to the Missouri River and took in parts of what are now North and South Dakota. ;} 4; The darker area was the only part of Minnesota open to `t � 1 white settlers in 1849. Ramsey County is an urbanized county. The urbanization process started almost 150 years ago. Flooding into St. Paul by steamboat, many people remained right in the city, but others established farms on the vacant land in what is now northern Ramsey County. The rise of the railroads after the Civil War made Ramsey County and St. Paul the transportation center of the Upper Midwest and the gateway to the Northwest. Some eight million people passed through St. Paul's Union Depot in 1888, a peak year, with 150 trains arriving and departing daily. By the beginning of the 20`h century, St. Paul and Ramsey County had become leaders in a social service network that would sustain its people through World War 1, Prohibition, the Depression, World War 11 and the rapid changes in civil, cultural and social life that would mark the decades of the 1950s, 1960s, 1970s and beyond. The introduction of the automobile changed development trends as profoundly as the railroads had earlier. As automobiles became more accessible, an expanded road network became necessary. Access to water, air, rail, and road transportation continues to attract residential, commercial and industrial development and redevelopment to the County. The farms that had once dotted the land north of the city limits have disappeared, and the communities that serve the area—the historic villages of Ramsey County—have become flourishing suburbs whose businesses and industries now occupy the open land once held by farmers. Community Profile 4-29 Ramsey County All-Hazard Mitigation Plan Demol4raphic Profile As stated earlier, Ramsey County is the most densely populated county with a total of 511,035 people residing within its borders. Over half of the population,287,151 people, lives in the City of St.Paul. The next two largest cities include Maplewood and Roseville with 34,947 and 33,690 residents respectively. Following, in Table#2, is the breakdown of the population by municipality_ Map 43, illustrates the County's population density. TABLE#2 Arden Hills 9,652 Falcon Heights 5,572 Gem Lake 419 Lauderdale 2,364 Little Canada 9,771 Maplewood 34,947 Mounds View 12,738 New Brighton 22,206 North Oaks 3.883 North St. Paul 11,929 Roseville 33,690 St. Anthony (part) 2,348 St. Paul 287,151 Shoreview 25,924 Vadnais Heights 13,069 White Bear Township .11,293 White Bear Lake 23,974 Ramsey County 511,035 St. Paul 287,151 Suburban Ramsey County 223,884 Ramsey County 511,035 Community Profile 5-29 Ramsey County All-Hazard Mitigation Plan Mip#3 Population Density, by Census Tract - Year 2000 Rmnsev County , 1 : �; °'r• .,. ° 4. Tie LS ,JS• 'r Zr . •,fir } • _. `_r •* 'i ,s�'y,-t� .dt st.•::.,t •r 7o I+^'sJ j s �.1° .3. "t p • • .r• � ' i .4. y a t[• ��s 'T i 7 ++ 7 Prepared bi rt 11.•wr as•+,r* _ y. �h d'JA's OfJr�@=��5 ��• ' �}..,' • ;• Ff.. a,rr'66 >62 •:r 7 ` '00 C ensus Ft"aets .. '- l4aF Dstr:Jnh_9._€33 '' R'• 1 Dot__0 IxNll)le 4l r:. Community Profile 6-29 Ramsey County All-Hazard Mitigation Plan The demographics of the population are detailed in the subsequent Table#3 and Chart#1. TABLE O Under 5 34.956 329,594 10.61% 5-19 112,437 1,105,251 10.17% 20-64 304,140 2,890,368 10.52% 65 and over 59,502 594,266 10.01% Total 511,035 4,919,479 10.39% CHART#1 2000 Population for all races: Ramseu countu 85+ F' 80-84 75-79 70-74 Ell IMP 65-69 EIE 60-64 - 55-59 -- 50-54 40-44 35-39 30-34 25-29 ; 20-24 15-19 _ 10-14 5-9 0-4 , C fCY N CCY Q Q OD N tD ICY N N a-I N ei N Male ® Fenale Population Projections The Ramsey County Comprehensive Plan lists population projections according to estimates put out by the U.S. Census Bureau. Not only is Ramsey County expected to grow in terms of residents in the coming years. but also the number of employees throughout the county is expected to grow substantially. Following are the projected increases for population, households and employees for Ramsey County for the years of 2010 and 2020. Chart 42 and Chart #3 depict the population in the years 2010 and 2020 respectively broken down by age and gender. Community Profile 7-29 Ramsey County All-Hazard Mitigation Plan The population forecasts for Ramsey County are: • In 2010, the population will be 537,610; and • In 2020, the population will be 555,240. The household forecasts for Ramsey County are: • In 2010, the number of households will be 220,880; and • In 2020,the number of households will be 235,490. The employment forecasts for Ramsey County are: • In 2010, employment will be 303,150; and • In 2020, employment will be 304,070. With these continuous increases in both population and employees, the county road system is sure to be taxed. Chart#2 2010 Population: RamseU County 85+ 88-84 75-79 78-74 ^ 65-69 PEW 68-64 55-59 58-54 45-49 48-44 35-39 38-34 25-29 28-24 15-19 18-14 5-9 3,z B-4 7t 1Z m N n H ICS I9 N I� N Male ® Fenale Community Profile 8-29 a Ramsey County Alt-Hazard Mitigation Plan Chart#3 2020 Population: Ramsey County 85i 88-84 75-79 78-74 65-69 . 68-64 55-59 58-54 €`. 45-49 48-44 35-39 25-29 15-19 - 16-14 m m m rn m m rn rn H N I[! N N ate-{ '-t la"I 49 O IC1 H N N Hale ® Fenale Ethnic Diversity Of the total population in Ramsey County, 10.62% of the people were born as citizens of a country other than the U.S.,totaling 54,263 persons. Chart #4 depicts the origins of this population. CHART#4 Ramsey County Birth Regions of Persons Born as Citizens of a Country Other than U.S. tNorthern ■Latin America America 20% 2% 0Asia Oceania + 0 Africa 0 Europe 0 Asia 0 Europe 11% 56% ■Latin America OAfrica ONorthern America 11% 0 Oceania 0% Community Profile 9-29 Ramsey County All-Hazard Mitigation Plan Ramsey County is home to a number of refugees and immigrants from around the world. With a large population of non-English speaking people,or those who speak English as a second language, reaching out to this population to keep them informed has been difficult. The St. Paul —Ramsey County Department of Public Health has been leading the front to combat this issue. ECHO(Emergency and Community Health Outreach) is a tool used to reach the non-English speaking population. Twice a month, on public television, a taped show will air in 6 different languages including Hmong, Khmer, Lao, Somali, Spanish and Vietnamese. The shows will cover topics such as flu prevention,winter weather survival and Emergency Preparedness efforts. http://www.echominnesota.or Profile Housing and Community Development Housing in Ramsey County is as diverse as the population. Table#4 shows the breakdown of the type of housing in Ramsey County. Of the total population, an overwhelming 55%, reside in single-family homes with a detached garage. The next largest population, 18%, lives in apartment buildings with 20 or more units in them. The value of the owner-occupied units is described in Chart 45. The highest percentage is within the $100,000 to$149,000 range. Ramsey County is home to 17 Manufactured Home Parks. Map#4 shows where these are located. The St. Paul —Ramsey County Department of Public Health licenses and inspects all of the manufactured home parks annually. All of these parks have storm shelters in accordance with the standards put forth by the Minnesota Department of Administration on May 16, 1988. TABLE#4 1, detached 112,765 155 1, attached =13.208 16 2 _ 1110,605 15 -3 or 4 6,686 13 5 to 9 7,341 ld 10 to 19 "15,265 1,7 r 20 or more w_ 137,304 18 Mobile home 13,209 2 Boat, RV, van. etc. 165 10.0 Community Profile 10-29 Ramsey County All-Hazard Mitigation Plan MAP#4 n Manufactured Home Parks a Rwnsey County.kfunlesot, t (0 Wv1UTv_1 y tpart F ik uF Be to k 7 Arden Wdk a A x t1 } Y 1"'Alit ear A ' Oo 1 � i [ r A � s mm �... errac+�He° s, �_- t t f lasac3cct€` — Hills 5 1 31 ++ C F xl.nn.w Jmta_zat T, Community Profile 11-29 Ramsey County All-Hazard Mitigation Plan CHART#5 Value of Owner-occupied Units 0% 1% 0<$50,000(2%) 10% 4% 2% $50,000 to$99,999 (27%) 27% 0$100,000 to$149,999(38%) 18% 0$150,000 to$199,999 (18%) 0$200,000 to$299,999(10%) 0$300,000 to$499,999(4%) $500,000 to$999,999(1%) 38% 041,000,000 (0%) A majority of the structures built in Ramsey County were built in 1939 or earlier. Since the county is almost fully developed, few structures have been built in the recent years. The following Chart 46 shows the number of structures built since 1939. Of the 206,448 structures in Ramsey County, 81%of them were built prior to 1980, and 65% of them were built prior to 1970. CHART#6 Year Structures Were Built 60,000 01999 to March 2000 50,000 x 1995 to 1998 40,000 01990 to 1994 0 1980 to 1989 30,000 _ ■1970 to 1979 ARO 20,000 01960 to 1969 _ - M 1940 to 1959 10,000 f 01939 or earlier 0 IN To heat their homes. Ramsey County residents have a variety of options. A majority of residents use utility gas; while some use electricity. Other alternatives include bottled, tank, or LP gas, fuel oil, kerosene, or other fuel sources. while there are a few residents who use no fuel to heat their homes. Table 45 illustrates the number of residents and percentage of each fuel type used to heat their homes. Community Profile 12-29 Ramsey County All-Hazard Mitigation Plan TABLE#5 Utility gas 1 163,1411 81 _Bottled,tank,or LP gas j 1,618' 1 Electricity - 29,378 15 Fuel oil,kerosene, etc. 1 2,8151 1 ;Coal or coke 71 0. :Wood � 2011 0 :Solar energy 1 41-- --- 0.0 Other fuel 2,726 l 1,245 No fuel used i � $—I 1 Employment and Transportation Profile Employment/Occupations Ramsey County is home to a variety of employers. From international businesses,to health care, to education, Ramsey County has a lot to offer its residents. Following in Table#6, is a list of the major employers within Ramsey County. Major employers, defined by the FEMA, are considered to be any organization employing more than 1,000 people. TABLE#6 State of Minnesota State Government 13,300 3M Company Manufacturer 12,000 Healtheast Care System Health Care 6,000 St. Paul School District Education 4.900 County of Ramsey County Government 4,000 US Bank Banking 3,635 Regions Hospital Health Care 3,425 Wells Fargo Bank Banking 3,380 Blue Cross & Blue Shield of MN Health Care Ins. 3,170 Deluxe Corporation Banking/Printing 3,100 City of St. Paul Citv Government 3,000 Guidant Health Care 2,500 Marsden Building Maintenance Maintenance 2,500 United Hospitals Health Care 2,400 St. Paul Companies Insurance 2.300 Minnesota Life Insurance 2.100 Ford Motor Company Manufacturer 2,000 Guidant Corporation Manufacturer 2,000 Lawson Software Software/Manufacturer 1.800 Community Profile 13-29 Ramsey County All-Hazard Mitigation Plan Conseco Finance Corporation Banking 1,800 St. Joe's Hospital Health Care 1,800 Minnesota DOT Transportation 1,500 University of MN—Twin Cities Education 1,500 University of St.Thomas Education 1,500 St.John's Hospital Health Care 1,400 Qwest Communications 1,100 Ryder Student Transportation Transportation 1,100 Ecolab Manufacturer 1,000 Century College Education 1,000 Hamline University Education 1,000 Chart#7 illustrates the breakdown of occupations in Ramsey County and the percentage of people working within that occupation. Chart#8 shows the distribution of income. CHART#7 Ramsey County Occupations ®14% ° o27r° 00%E6% 013% Management,Professional.and Related Occupations(40%) Service Occupations(14%) 0Sales&Office Occupations(27%) oProduction.Transportation&Material Moving Occupations(13%) ■Construction.Extraction& Maintenance Occupations(6%) Farming.Fishing&Forestry(0%) Community Profile 14-29 a Ramsey County All-Hazard Mitigation Plan CHART#8 Ramsey County Income Distribution <$10,000 50000 " m$10,000-14,999 40000 $15,000-24,999 MT 30000 *� IU$25,000-34,999 `o m$3 000-49,999 d 20000 E u$50,000-74,999 Z 10000 $75,000-99,999 Li$100,000-149,999 0 In$150,000-199,999 Income >$200,000 For Ramsey County residents of working age (16 years and older), there are a variety of ways of getting to and from work. They include driving, carpooling, taking public transportation including buses and taxicabs, or walking or biking. The following Tables#7 and 48 itemize how residents get to work and the average amount of time they spend in transition. TABLE#7 Drive Alone 195.317 75 Carpool 28.735 11 Public Transportation (including taxicab) 15.718 6 Other Means(including walking) 12.480 5 Worked at Home 8,037 3 TABLE#8 Total 260,287 100 Do not work at home 252,250 96.91 Work at home 8,037 3.09 <5 minutes 6,879 2.64 5-9 minutes 25,711 9.88 10-14 minutes 41,359 15.89 15-19 minutes 48.539 18.65 20-24 minutes 49.662 19.08 25-29 minutes 18,535 7.12 30-34 minutes _ 32,125 _ 12334 35-39 minutes 5,501 2.11 Community Profile 15-29 Ramsey County All-Hazard Mitigation Plan 40-44 minutes 6,351 2.44 45-59 minutes 10,162 3.90 60-89 minutes 4,529 1.74 90+ minutes 2,897 1.11 Average travel 21.2 minutes time Geography and Land Use Land use in Ramsey County has been discussed at length and planned for in the Ramsey County Comprehensive Plan of December 2002. Ramsey County plans to work closely with municipal, state, and federal agencies to explore and recommend waste management methods that result in a clean and safe environment for future generations, and to minimize the need for landfill disposal. The Comprehensive Plan goes on further to state that as responsible stewards of the land, we (Ramsey County)want to develop, redevelop and utilize Ramsey County resources by encouraging sensitive integration of social, recreational, and business activities, developed facilities and the natural environment. Careful, thoughtful planning should reflect Ramsey County's historical traditions and core values. New development and technology should embrace beauty, pride, function, and add long-term value to the community. Although Ramsey County does not have jurisdiction over land use, it is especially important for the County to work with municipalities within the County, sharing information and reviewing new development and redevelopment projects. This section displays a number of maps illustrating Ramsey County's current land use, projected land use, its topography, bedrock geology, steep slopes and bodies of water. Ramsey County is geographically located at the 45.03 Latitude and —93.08 Longitude according to the Department of Natural Resources (DNR) tomography website. It encompasses 155 square miles. The land was formerly farmland and is now part of the urban metro area. Its southern border is mostly comprised of the Mississippi River and the county itself contains over 80 lake basins. Map 45 illustrates the generalized land use for Ramsey County according to the Metropolitan Council Data of 2000. As you can see, most of the land in Ramsey County is used for housing and very little land is undeveloped. Map#6 illustrates the planned land use in the year 2010. Community Profile 16-29 s Ramsey County All-Hazard Mitigation Plan MAP#5 4 Metropolitan Council Generalized Land Use 2000 Rainse),County.N.1fi-mesota no t Aei hr Like - Bear Via folk INS F_ h'e.-.bnml NORail NOR €�'" ..� '':ct-Facer:Rest•�r�a' i�:� arlh .'i i v h c � s - .iE.uxr ,i u } . Y NOR y Rttxas >£<trtxtt J i Plhi iY {half_M6-`600 Ntap Data: T,. K :tW:..6 r� r 3 f " -zae .ta.w�_--m.ie � .?- -_..„�v.x.,..e„..y,.---_��.._.._._ °G :..'i F is -- �-•>-y _ Community Profile 1709 Ramsey County All-Hazard Mitigation Plan MAP#6 Future Planned Land Use - Year 2010 Ramsey County.Xffiinesota :1+C3iiA CG iN Siffi\GION CO are S rive _ - ltagnds ( art} � / t North Hear ship a ca P t La ton a s Rite Be. Vadnais Gent T � gi�hts Lake ' + tie nooda -, sus _ r va t S: Laud 'd T Ir ; a;& _cv.m> r n»am s wt Ra.uei Countr DAKOTA,CO sir r,r,-s t?j '- }'£x 3f.pD.w 0cc29.I103 Community Profile 18-29 Ramsey County All-Hazard Mitigation Plan MAP#7 Bedrock Topology Rani-wv Cowirv.Mn_iiicsotll 41% S P U Al Ale% NK rl INV al 61 b,,; to Mden Real, Its A IS-ght. Sho A"N os" vp thou (Vart i 4? �v _kj sys!0 ... ...... , ilk Laud cob; S, M0 *JW i paldi 350 we A 5 i Z,p k-9 Ramev counn, I}- KLlt 0 fur VVI-or�S Office,"GE Phone t6SI)166-2t.-;?0 Community Profile 19-29 Ramsey County All-Hazard Mitigation Plan MAP#8 Bedrock Geology Ra ev Counts,-.Mimiesota -ANOITLA CO e U R T P }= 0� € S d I-p IfJ adnaa 7 F: Ct ; , tit Reset G� t St Paul fl °Jtapten-ood Land, i a.a�a ss:r St Pact �"�� S-Y- lam✓ Q 1 Y W s< 1 D:i:>z3FAta H ,pr's gold IS / � 1 Community Profile 20-24 a Ramsey County All-Hazard Mitigation Plan MAP#9 Steep Slopes Rairnei County.Minnesovi art Mounds v t` f t? '}eiF `� Y Pt s tiDrih1nteBeat Mt Arden + Bear -%. fin, z e&e! Lake i' y cw 3 Bd�IIta71 > ;' l e Be a ire Bea r :h, % S adnais etn Tv $ . Height. Li+ !Y3itItiJII� d rt _ lirtie _ � North Rosev lie si 1'aetl 4 � t Maplewood land rd Falcon 41 Height „r 5t Paul 4 � e l }{ P;ernv3 eAhr u_-s oTlt! ri R m ri fc- CT{�cr fifes 3tsp D,tv Auev,t xg_204 d •+ �'``�_ �. .�.. Steendopes-Metropolitan Council,°t?pl Retidon ww.».>. � *... ,?reK a..e_-sL�ei��es:�rl£= .,re acr�•.dtp _H�sw:- Community Profile 21-29 Ramsey County All-Hazard Mitigation Plan MAP#I0 Bodies of Water Rm sey Ctninty_Nlinnestita 'Blaine c{: �3 jtI_NC t0v t t S �1ite Beae Spring Late .(Part) Tsrp P tl; Mound, qP }-V Vie North qtr Ber'< :a= Z s F40 sh1ty w .. Arden r fi r, Hills _ ton # e33ea - t r __ S�7siteBe s= 'adnais ti7tite Inr u He' LI' Lam Bear ° Lahr a (Part) Little r Canada PiasesiRe St Paul '_llag}ewood- Lauderdale Falcon St Paul s Satrsat�u's��"ir�x�GbS �, �isy Bate: Octaber_4,.NU# < s l Community Profile 22-29 Ramsey County All-Hazard Mitigation Plan Groundwater hydrology Source water is taken from the Mississippi River and brought into the chain of lakes. When the lakes are at optimum elevations, the available water supply is approximately 3.6 billion gallons of water. MAP#11 Geologic Map of Minnesota Bedrock Hydrogeology Minnesota Geological Survey "01 rv� '.. BIWABIK IRO N-FOR"AT ION Al2UIFER - C.EDARV ALLEYIIA Q,UOKETA:DUB000E-GA.LENAAQUIF ER u CRETACEOUSAQUIFER s. FRANCONI°.-IP.ONTDN-GA.LESVILLEAQUIFER KEW EEN,AW AN VO LCANIC ROCKS AQ UIF ER. ?' IAD LINT StI10N-H INC KLE7-FONG GU LAC kQUIFEP. E' PRAIRIE GU CH{EN-JO P.G.4N AQUIFER PP.ECRLtBRt4N F NEnUSAND IJETA.LIOP.PHIC t.sry PRECALIBRIA,N I-NEOUSAND OETALLOP.PNIC ROCKS - - PROTEROZOIC AQUIFER P.EG P.IVEP.aidINNIPEG AQUIFER - SIOUX QUARTZITE AQUIFER TM, Fj,�,ST.PETERAQUIFER OR gal Watersheds According to the Ramsey County Comprehensive Plan, there are 4 Watersheds in Ramsey County. These watersheds include: Capital Region Watershed, Valley Branch Watershed, Ramsey-Washington Metro Watershed and Rice Creek Watershed. These watersheds all have Water Management Organization (WMO) Plans on file with the Ramsey County Board of Commissioners. Map#12 shows all of the Watershed Districts and Water Management Organizations in the County. Community Profile 23-29 Ramsey County All-Hazard Mitigation Plan MAP#t2 NVatershed Districts and Watershed Management Organizations Ramsey Ceuuty.Nita Mounds ;.ice ✓ C u x -CREEK } , ✓ YAD4IAIS L t AREA � HAS �� t Y t eai VEN RILE CREE 3 E€e �ts L La&e VALLEY t g� e _ �ANC1k LAKE Little a_ C �y Roseville k t Paul x1apiewcad Lau dale - CENTRAL Falcon � ` MISSISSIPPI Heibta �. RA3tllSEY- RI ER ;WASHINGTON- METRO- St Pahl CAPITOL REGION LOWER MISSISStpPill '- k RIVER ;. LOWER Dan:acoe35.c 5s hm MINNESOTA EAST RIVER MISSISSIPPI Community Profile 24-29 r Ramsey County All-Hazard Mitigation Plan Mississippi River Critical Area According to the Ramsey County Comprehensive Plan's section on the Mississippi River Critical Area Minnesota National River and Recreation Area Plan, the Mississippi River plays a significant rote in Ramsey County's history, its current life and its future. The river in downtown St. Paul has been, and will continue to be, a major transportation resource and the focus of extensive commercial and industrial activity. Ramsey County's Mississippi Critical Area Minnesota National River and Recreation Area Plan addresses the County's policies, plans and activities related to the portions of the Minnesota's Mississippi River Critical Area Corridor and the U.S. Department of the Interior's Mississippi National River and Recreation Area(MNRRA)that are located in the County. This plan focuses on topic areas where Ramsey County has responsibilities and is active. Since Ramsey County is exempt from the Land Use planning requirements, it does not have a role in regulating land use by other jurisdictions or entities. In general, Ramsey County's role in the Critical Area — MNRRA Corridor stems for its ownership of property and its provision of transportation, parks, recreation and open space services. Although it has a strong interest in activities within the corridor, Ramsey County does not do land use planning and does not have the ordinances, regulations or other authorities associated with land use planning. All of this information is available in the Ramsey County Comprehensive plan that was adopted by the Ramsey County Board of Commissioners in December 2002. Mississippi River Critical Area Districts o Rural Open Space District ■Urban Developed District o U Er rban Diversified District ~ r Ian Open Space District 1N f'1 Parks There are 5,692 acres of parks, trails, open space and special use facilities (arenas) in Ramsey County. There are five regional parks and five regional trail corridors providing safe and enjoyable recreational opportunities for all ages. Eleven county parks offer boat launches, picnic Community Profile 25-29 Ramsey County All-Hazard Mitigation Plan areas, play areas and swimming beaches. There are five golf courses are open to the public and eleven indoor ice arenas providing 12,000 hours of indoor ice time annually. In addition, there are nine protection open space sites that provide valuable wildlife habitat,preserve wetlands, and natural waterways and also offer outdoor recreational and educational opportunities. MAP#l3 Parks iy Ramsev Comm Minne+eta � 1� t Z psi AldEU �— -? f YA _' Al - •� t t - k .k im rn '1415;j px a,kilk, e i_ r 1 r Community Profile 26-29 Ramsey County All-Hazard Mitigation Plan Transportation Systems/Public Transit According to the Ramsey County Comprehensive Plan's section on Transportation, Transit and Surface Water Management,the County will consider a combination of transit modes including: buses, light rail,commuter rail and bus rapid transit, and will support a long-term transit funding source. The County will also be a leader in reducing traffic congestion by encouraging telecommuting and supporting parking policies that discourage the use of single-occupant vehicles_ By linking transportation to land use planning will ensure development that is favorable to transit and the current road system. The County will encourage compact development that provides a mix of housing,jobs and services. The County will also encourage development that accommodates walking,biking and transit use. The Comprehensive Plan further states that thoroughfares,highways, and streets will be coordinated to provide safe and efficient movement of motor vehicles, bicyclists and pedestrians. Transportation decisions will minimize the impact on the County's wetlands and lakes. With having access to all major interstates, with the exception of 190, Ramsey County has and will continue to attract residents, commercial and industrial development. According to the Metropolitan Council, almost 650,000 new residents,almost 350,000 new households, and about 400,000 new jobs are projected in the region by 2020. Because little roadway expansion is planned,this growth will have a significant impact on the transportation system. This constraint in the movement of goods and people could result in lost economic productivity, higher overall cost of doing business, and decreased competitiveness in the world economy. As the major interstates and highways continue to become congested, county highways and city streets will become more congested as well. The following tables#9, #10, and #l I depict the future capacity deficiencies. Future Capacity Deficiencies TABLE#9 IMMMM 1-35E 1-94 Hi hway 96 1-35W TH 280 ounty Rd J 1-694 1-35W TH 120 1-94 TH 280 TH 120 TH 120 1-694 County Rd E TH 280 1-94 TH 36 TH 36 1-35W TH 120 TABLE#14 r W 5 She and Rd 1-35E d B2 78 Fairview Ave TH 5l Community Profile 27-29 Ramsey County All-Hazard Mitigation Plan County Rd D 19 Old Highway 8 Cleveland Ave Countv Rd J 1 TH 10 Lexington Ave Fairview Ave 48 County Rd B County Rd C Highway 61 61 White Bear Ave Hwy 96 N.Jet Highway 96 96 Centerville Rd White Bear Parkway Highway 96 96 Old Highway 8 TH 10 Maryland Ave 31 1-35E Johnson Parkway Rice Street 49 Roselawn County Rd C Rice Street 34 1-694 County Rd J White Bear Ave 65 1-94 1 Larpenteur Ave TABLE#11 County Rd B 25 TH 51 County Rd C 23 TH 51 County Rd D 19 1-35W County Rd J l 1-35W Fairview Ave 48 TH 36 Hi hway 61 1-694 Highway 96 96 TH 10 Highway 96 96 1-35W Highway 96 S. Jet 96 Highway 61 --� Hodgson Rd 49 County Rd J McKnight Rd 68 TH 36 Rice Street 49 TH 36 Rice Street 49 1-694 Silver Lake Rd 44 1-694 TH 120 TH 36 TH 120 1-694 White Bear Ave 65 1-694 White Bear Ave 65 TH 36 Airports There are two airports within Ramsey County: the St. Paul Downtown Airport (Holman Field) and Benson Airport. The St. Paul Downtown Airport is classified as an intermediate, primary reliever airport providing service by commuter, air-taxi and corporate aircraft primarily for business flying. Its main service area is within thirty minutes ground travel time of the airport and includes downtown Minneapolis. Benson Airport is publicly owned by White Bear Township and therefore not part of the metropolitan airport system. Benson Airport is limited to the public use of small, single-engine propeller aircraft. The Anoka County-Blaine Airport borders Ramsey County along County Road J. This airport is classified as a minor, secondary reliever, and provides service by medium-size, twin-engine Community Profile 28-29 Ramsey County All-Hazard Mitigation Plan aircraft, which are used primarily for training, pleasure and business flying. Its service area includes most of northern Ramsey County and part of St. Paul. The FAA designates both the St. Paul Downtown and the Anoka County-Blaine Airports as relievers for the Minneapolis-St. Paul International (MSP)Airport. Community Profile 29-29 Ramsey County All-Hazard Mitigation Plan Hazards Facing Ramsey County Hazards Not Addressed Earthquakes Karst Solar Stones Natural Extreme Temperatures(cold. heat) Infectious Disease Precipitation (flood, drought) Summer Storms (hailstorm. lightning.thunderstorm, tornado, windstorm) Winter Storms(blizzard. ice. heavy snow, sleet) Technolop,icaUHuman Induced Dam Failure Domestic Preparedness: Terrorism Fire(urban. wildfire) Hazardous Material (Fixed facilities and Transport) Water Supply Contamination Ramsey County is susceptible to a number of hazards, ranging from natural hazards,to accidents, to deliberate acts of violence. Of the multitude of hazards that could occur, fourteen hazards were identified as possible concerns in Ramsey County. After conducting a further analysis of the possible hazards and their probability, three hazards were determined to be of insignificant concern and will not be addressed in detail in this plan. This section of the All-Hazard Mitigation Plan presents the results of the hazard analysis. It includes a description of each hazard, the history of occurrences, and impacts to the county. It also includes the current plans and programs in place to mitigate these hazards, as well as noted gaps and deficiencies. Finally. recommendations are suggested for further or continued action to mitigate these hazards. Ramsey County recognizes that it is the most densely populated county in the state and geographically the smallest county as well. Although a specific hazard or storm may not directly impact another municipality it is realized that resources will be reprioritized and all jurisdictions will feet the impact of any hazard no matter how small or insignificant it may seem. With that in mind. Ramsey County has chosen to plan countywide and not break the section into individual municipalities. Where certain criticalities lie that pertain to specific jurisdictions is in relation to the Risk and Vulnerabilities. which is covered in the Jurisdictional Assessment Report. HAZARDS NOT ADDRESSED IN RAMSEY COUNTY'S PLAN There are three hazards that are addressed in the State of Minnesota's Hazard Mitigation Plan that are not addressed in this plan. These hazards are Earthquakes. Karst and Solar Storms. Hazard Analysis 1-76 Ramsey County All-Hazard Mitigation Plan These hazards do not warrant further analysis in this plan because risks from these hazards are extremely low and mitigation efforts are either unnecessary or cannot be addressed at the county level. Hazard.Earthquakes Earthquakes can be defined as a shaking or trembling of the crust of the earth caused by underground volcanic forces or by breaking and shifting of rock beneath the surface. Earthquakes do occur in Minnesota, but not on a regular basis. The largest earthquake registered in Minnesota occurred in 1975 in western Minnesota. The earthquake, which registered with a magnitude of 5.0, caused minor damage to walls and foundations of basements in Stevens County around Morris. It was also felt in Iowa,North Dakota and South Dakota. According to the Minnesota Geological Survey(MGS), Minnesota has one of the lowest occurrence levels of earthquakes in the United States; also, MGS indicates that a severe earthquake is very unlikely in Minnesota. No earthquake damage has been reported in Ramsey County's history. 4#3 N 4c,'N �rri F I. 4_` F... _ 20 J is 16 f y�f T.PAUL 1 > IONli -1>-P z Peak Acca lmtlan V.9)xrtth 2�­Probability of Exceadartce in 50 Years We:HEHRP R-C boundary National Seismic Hazard MaWng Project An earthquake could damage water, sewer, gas pipelines and electrical lines throughout the County; however, most earthquake occurrences in Minnesota are minor tremors. The potential for effects on the County's resources, including people,housing and commercial and industrial structures, is minimal. The likelihood of earthquakes throughout Ramsey County is minimal, and will not be given further consideration at this time. Hazard Analysis 2-76 Ramsey County Alt-Hazard Mitigation Plan Hazard:Karst Karst is an efficiently drained landscape that forms on soluble rock,typified by caves, sinkholes and a lack of surface drainage. In Minnesota, it is mainly formed on limestone, especially in the southeast. Limestone is slowly dissolved by infiltrating rainwater, sometimes forming hidden, rapid pathways from pollution release points to drinking water wells or surface water.These pathways can be widened, interconnected fractures or caves in the subsurface resulting in a hydro-geologic setting sensitive to land use. According to the University of Minnesota, "Caves at a Glance" article, "caves are only one part of a group of landscape features known as karst. Karst landscapes are broad and regional in nature. In addition to caves,karst landscapes include, but are not limited to. underground streams, sinkholes, blind valleys, and springs. Southeastern Minnesota has the most active karst features, and Ramsey County is on the northern border of the karst formations. Counties known for karst features include parts of Dakota, Rice, Dodge and Mower, and most of Goodhue, Olmstead, Winona, Wabasha, Houston, and Fillmore. Fillmore County has more caves, sinkholes, and disappearing streams than all other Minnesota counties combined." Karst topography exists in the very southern portions of Ramsey County along the Mississippi River in the form of caves. r 'Cars t Fe atu res i n Sou theaste-rn Mirtriesuta iJD+iated_ rtovenber-20t2 Karst Featu es S pr°nrq S tre a.^n S,rk S in kctvc!a History Ramsey County has no recorded disasters related to Karst. There have however, been a few sinkholes that have appeared after heavy rains in the City of Falcon Heights. Also, the City of St. Paul, along the Mississippi River, has numerous caves in which people enjoy exploring, despite the dangerous conditions this poses. Most recently. in the summer of 2004 three individuals lost their lives due to a lack of oxygen while exploring the caves. The City of St. Paul has taken action to permanently seal all entrances to the caves. This will be further covered in the City of St. Paul Hazard Mitigation Plan. Hazard.Solar Storms The sun is actually a comparatively young star in the solar system. While in reality the sun is just an average-sized star. it has been producing its radiant and thermal energy for 5 billion years and has enough hydrogen to continue for another 100 billion years. The sun is a prodigious Hazard Analysis 3-76 Ramsey County All-Hazard Mitigation Plan energy machine, manufacturing enough in one second to meet the U.S. energy demand, at its current usage rate, for the next 9 million years. Solar flares are intense,temporary releases of energy,each equivalent to approximately 40 billion Hiroshima-size atomic bombs. One to four days after such a flare, this energy arrives and blasts into the Earth where our magnetic shield, in effect, forms a protective barrier. Some of this energy, however, is transferred into the upper atmosphere resulting in climatic changes and geomagnetic storms that can temporarily alter the Earth's magnetic field. It has been realized and appreciated only in the past few decades that solar flares. geomagnetic storms, and related events affect people and their activities, especially as we become increasingly dependent upon sensitive and vulnerable technological systems. NOAA has three scales to measure the severity of a solar storm: • Geomagnetic storms—have effect on power grids, satellites,and radio communications • Solar radiation—hazardous for spacewalkers and those in high altitude aircraft flying at high latitudes. Radiation dose can be equivalent to a chest x-ray. Communications are affected in polar regions and with high frequency communications. • Radio blackouts—blackouts of high frequency radio communications used for transmitting long distances. Increased navigation errors and low frequency outages also occur. History In March 1989, a solar storm tripped protective switches in the Canadian Hydro-Quebec power company, cutting power to six million people in Quebec for nine hours. This same storm caused widespread power outages in the northeastern United States and in Sweden as well. In 1997. an AT&T Telestar 401 satellite used to broadcast television shows from networks to local affiliates was knocked out during a solar storm. A more serious breakdown of communications occurred in May 1998 when a space storm disabled PanAmSat's Galaxy IV. Among the Galaxy IV casualties: automated teller machines; gas station credit card handling services; 80 percent of all pagers in the United States; news wire service feeds; CNN's airport network; and some airline weather tracking services. In 2000, several satellites were put out of service temporarily and others had navigation problems. There was a G3 (strong) geomagnetic storm in October of 2003 that produced spectacular Aurora Borealis displays. Risk Assessment The frequency of flares coincides with the Sun's eleven-year cycle. When the solar cycle is at a minimum, active regions are small and rare and few solar flares are detected.These increase in number as the Sun approaches the maximum part of its cycle. The Sun will reach its next Hazard Analysis 4-76 Ramsey County All-Hazard Mitigation Plan maximum in the year 2011 or 2012. All areas of Ramsey County are at risk for suffering the effects of a solar storm. Impact on People and Housing There does not appear to be a direct vulnerability to life or property from solar storms. However, cell phone service can have more than the usual amount of dropped calls. Impact on Commercial and Industrial Structures Solar storms have little direct impact on property;however the effects caused by solar storms can have an indirect effect. Impact on Critical Infrastructure Many communications systems utilize the ionosphere to reflect radio signals over long distances. Magnetic storms can disrupt these signals. Although television and commercial radio stations are little affected, ground-to-air, ship-to-shore, Voice of America, and amateur radio transmissions are frequently disrupted. Geomagnetic storms can also induce electric currents into pipelines. Flow meters can transmit bad information and the corrosion rate can be dramatically increased. Pipeline engineers also need alerts and warnings about solar storms in order to monitor and protect their systems. Navigation systems are adversely affected when solar activity disrupts their radio wavelengths. As a result, a navigator's plotting of airplanes or ships can be inaccurate by several miles. Backup and redundant systems are needed. Relationship with Other Hazards—Cascading Effects Power Outages. Plans and Programs Currently in Place • There are currently no plans or programs in place to mitigate this hazard. Gaps and Deficiencies • Lack of plans and information to deal with the effects of a solar storm. Recommendations • The local government has no specific protective mitigation strategies. Because ofthe lead-time in warning, proper precautions can be taken to lessen or eliminate the effects of solar storms. Hazard Analysis -76 Ramsey County All-Hazard Mitigation Plan NATURAL HAZARDS According to FEMA,there have been nine major disaster declarations in Ramsey County. The following Table #1 identifies when the disasters took place and the type of disaster that occurred. TABLE#1 2001 05/16 Flooding 1370 2000 06/27 Flooding, Severe Storm, Tornado 1333 1998 06/23 High Winds, Severe Storm,Tornado 1225 1997 08/25 Flooding 1187 1997 04/08 Flooding, Severe Storm 1175 1997 01/16 Winter Storm, Severe Storm 1158 1997 01/07 Winter Storm, Severe Strom 1151 1996 06/01 Flooding 1116 1996 01/05 Ice Storm 1078 No Emergency Declarations Declared in Minnesota. http.//www.fema_gov/regions/v/disasters region5_fema Hazard:Extreme Temperatures Minnesota is home to a variety of weather conditions. The saying goes,"If you don't like the weather today, wait until tomorrow because it will change! Ramsey County, being located in the upper Midwest region of the Country can go from record highs to record lows in a matter of days. Record temperatures range from as hot as 105 degrees in 1988,to freezing cold weather of —32 degrees in 1996. According to the National Weather Service (NWS), extreme temperatures in Minnesota are characterized by the issuance of Wind Chill Warnings or Advisories in the winter months, and by the issuance of Excessive Heat Warnings or Heat Advisories in the summer months. Extreme Cold The National Weather Service issues a Wind Chill Advisory for Ramsey County when wind chills of 35 degrees below zero with winds of at least 10 miles per hour are expected. A Wind Chill Warning is issued when wind chills of 50 degrees below zero and winds greater than I Omiles per hour are expected. Hazard Analysis 6-76 Ramsey County All-Hazard Mitigation Plan t� ' Wind Chili Chart •.f �f. (y p'y�p ,31 2L " 7` 13 `'`7 32:. 25 19 13 6 4 -7 13 30 24 17 11 4 -2 21 ' 14 7 Q 7 �14-_ f 27 ;20 13'. 6 -1 -8 _15 a 5. -2 '9 16 f 46"' 19 12 4 —3, °1{? -17 25" 18 11' . 4 -3 -11, — f r Extreme Heat The NWS issues a Heat Advisory for Minnesota when, during a 24-hour period, the Heat Index ranges from 105 to 114 degrees during the day, and remains at or above 80 degrees at night. An Excessive Heat Warning is issued when, during a 24-hours period, the Heat Index reaches 115 degrees or more during the day, and remains at or above 80 degrees at night. i 90 91 F92 93 ___9_4_;_95_:_96__; 97 1 98 99 100 ;101 `102 ;103 104 105',? i 65 94 195 �96 97 98 I40 IQI ;102;103;104}1061107 9�Q� Ili — - - - —E F— # — , — a 66 194 95 197 98 - 99 100.101 I Q311041105 3106 41-8 ti ' 67 195 96 '97 98 =100101 fI Q2=103=105 1 Q6:107 31 U8 gib: 11 68 95 97 '8 99 >l 0Q'102 103=,104=5 07Ff 8 9 69 i 96 197 199 '1001101,=103 104;1051106 108,It 09 ilr I01, 11 TI aI1�F I —�70 197 198 99 101 '102'103 105 106 j 1071109 71 - X98 (99 100 102103104 11061107 1,19 81Q9 t1 _.. ._ ._ 72 , 98 1001101 103=104?105'107 '108i1U9 I-_f-12; it �1 _ __- 73 99 il`01 11102 103`105 ;106 108;109 110 I1"2 113 f) II1I Hazard Analysis 7-76 Ramsey County All-Hazard Mitigation Plan - -_r - -- 74 100 X102r.103 104 106 107 109 ;;1110411 113 114 115 117 118=1'19 75 101 ;103 X104 106 107;108 1 1 0 1 1 1 ;1 1 3 ;1 1 4 1 1 5;1 1 7 118:,,1- 76 102E 104 A05 107 108 H 0 111 112 1 14 115A 17 118 1 77 103 '105 ,106:108A09 111 -112`''114 115 117 118 119 78 105 t 106 108 109 111 112 114; 117 118 119 MEN) 9 106 A07 109 111 ;1 12 114 115 117 118 s 107'109:110 112 114 115 117 st 109 110 1 12 1 14 ( 15 111 �MMMMEM 1 82 --- 110.112,114 115 117 11 Note Exposure to full sunshine can increase HI values by up to 15°F History The following Table#2 illustrates the Average Monthly Temperature along with the extreme high and low temperatures for Ramsey County. TABLE#2 Jan 23°F 6°F 57-F (1981 -29-F (1994 Feb 30°F 13°F 59-F (1981) -32-F(1996) Mar 42°F 24°F 83°F (1986) -25°F 1962 Apr 58°F 36°F 93-F(1980) 3°F(1995) May 71°F 48°F 93°F (1969) 21°F (1967 Jun 79°F 58°F ]00°F(1985) 36°F (1993 Jul 83°F 63°F 105-F (1988) 450F (1972) Aug 810F 610F 1030F (1988) 42-F (1986 Sep 72°F 52°F 95-F (1976) 26-F (1965 Oct 59°F 40°F 88°F (1997) 15°F (1996 Nov 41°F 26°F 75°F (1978) -14°F (1964) Dec 27°F 12°F 66°F (1998) -29°F(1983) From January 1, 1980 through April 30, 2004,the National Weather Service has recorded twelve temperature extremes for Ramsey County. The following Table#3 illustrates these events. Hazard Analysis 8-76 Ramsey County All-Hazard Mitigation Plan 1 TABLE#3 Ramsey 01/15/1994 1:00am Extreme 1 0 0 0 County Cold Ramsey 07/10/1995 1:00pm Heat 2 0 2.00M 0 County Wave Ramsey 01/18/1996 6:00pm Extreme 0 0 0 0 County Windchill Ramsey 01/31/1996 4:00pm Extreme 0 0 0 0 County Cold Ramsey 02/01/1996 12:00am Extreme 0 0 0 0 County Cold Ramsey 12/24/1997 6:00pm Extreme 0 0 0 0 County Windchill Ramsey 01/15/1997 5:00pm Extreme 0 0 0 0 County Windchill Ramsey 07/23/1999 10:00am Excessive 1 0 0 0 County Heat Ramsey 07/29/1999 3:00am Excessive 0 0 0 0 County Heat Ramsey 07/30/2001 9:00am Excessive 0 0 0 0 County Heat Ramsey 08/01/2001 12:00am Excessive 1 0 0 0 County Heat Ramsey 08/04/2001 12:00pm Excessive 5 0 0 0 County Heat Totals: 1 10 1 0 2.00M 0 http://www4.ncdc.noaa.gov/cgi-win/wwcgi.dll?wwevent—storms Risk Assessment Damages from extreme temperatures can range from human deaths to significant energy costs and infrastructure problems. All areas of Ramsey County are vulnerable to extreme temperatures of cold or heat. Frequency Moderate 7 Intensi High Location Countywide Extent Risk to health of population is greatest Duration Days to weeks Seasonal Pattern Mid winter and Mid/late summer Hazard Analysis 9-76 t Ramsey County All-Hazard Mitigation Plan Seed of Onset Gradual Warning Time 12—36 hours Probability of Future Occurrences High Impact on People and Housing Extreme heat poses the greatest danger to outdoor laborers,the elderly,children, people in poor health,and people residing in homes without air-conditioning. Nine deaths have been attributed to excessive heat. People can suffer from hyperthermia resulting in heat stroke or heat exhaustion on extremely warm days if precautions are not taken. In comparison, Ramsey County residents seem well prepared for extreme cold weather. Only one death has been recognized as being a result from excessive cold weather. Though residents may be prepared, excessive cold can still cause problems for residents if proper precautions are not taken. Excessive cold can cause hypothermia and frostbite. And again, vulnerable populations, such as children and elderly, are more susceptible to these concerns, as well as those who are already ill. In relation to housing, Ramsey County homes are at risk primarily in the case of excessive cold. People have a tendency to use space heaters or fireplaces to heat their homes,which can be a fire hazard if not used and monitored properly. Also,pipes can freeze and burst in excessive cold temperatures. Power outages may also occur with excessive energy use to help heat or cool the home. Extreme temperatures can also cause vehicles to stall out. This could cause hazardous road conditions. Typically emergency vehicles are kept in a controlled temperature area, though this could pose a risk to those vehicles as well. Impact on Commercial and Industrial Structures Excessive cold or heat will affect commercial and industrial structures in the form of possible power outages due to an increase in energy uses related to using heaters or air-conditioners excessively due to the temperatures. Power outages could induce phone outages as well. This in turn will affect business productivity. Also, the probability of a structure fire increases with the possible use of space heaters to heat work areas. Excessive cold could also lead to burst pipes causing damage. Impact on Critical Infrastructure Similar to the effects of excessive cold or heat to commercial and industrial structures, critical infrastructure will be affected by power outages, possible phone outages and structure fires due to the use of space heaters. Most critical infrastructure facilities should have emergency generators in place to help avoid power outages during increase energy use due to extreme temperatures. Hazard Analysis 10-76 Ramsey County All-Hazard Mitigation Plan In relation to emergency response, along with an increase in structure fires,there will be a likelihood of an increased call for medical response due to injuries resulting from the temperature extremes. This increase could potentially overburden emergency response personnel causing some calls to go unanswered and priorities being redirected. Relationship with Other Hazards—Cascading Effects Power outages. Due to the increased use of heaters or air-conditioners. Fires. Due to the use of space heaters or fireplaces not properly used or monitored. Plans and Programs Currently in Place Public Awareness. • The MN Division of Homeland Security and Emergency Management (HSEM) publishes seasonal information on Winter Hazard Awareness Week and Severe Weather Awareness Week. Ramsey County Emergency Management and Homeland Security (RC EMHS) also links to this information on their website. • The American Red Cross also publishes information on family emergency plans and kits. RC EMHS also links to this information on their website. • Provide need-to-know emergency preparedness information about this hazard to all residents by various means, such as the broadcast and print and news media,the internet, and by providing notices in utility bills. Gaps and Deficiencies —� Emergency Generators. • Not all critical facilities have emergency generators for use in a power outage. Continuity of Operations Plans(COOP). • Not all businesses or organizations have COOP. Public Awareness. • Public Awareness messages are not in alternative languages. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations • Assure all critical facilities have emergency generators. • Assure all businesses and organizations, starting with critical infrastructure groups, have COOP. • Format emergency messages in alternative languages; use ECHO. • Conduct a public education campaign on extreme temperature precautions. • Conduct a public education campaign on general safety procedures on the use of fireplaces and space heaters. • Encourage the public to purchase emergency generators. Hazard Analysis 11-76 Ramsey County All-Hazard Mitigation Plan • Ensure that emergency shelters have sufficient heating and cooling equipment, along with emergency generators. • Ensure annual training for utility emergency crews and establish priority restoration requirements. Hazard.Infectious Diseases An infectious disease is defined as an illness that is caused by bacteria, virus or other microorganisms that invade the body. A communicable disease is one that can be passed on or spread to others. These diseases have the potential to affect any form of life at any time based on local conditions, living standards,basic hygiene, water treatment and immunization status of the population. Despite medical breakthroughs and technology, infectious and communicable diseases continue to pose a significant public health threat.Today the issue of newly emerging and re-emerging infectious disease is at the forefront of pubic health concern. Changes in demographics, lifestyles,technology, land use practices, food production and distribution methods, childcare practices as well as increasing world poverty have a role in emerging infections. Many infectious/communicable diseases are preventable and controllable. Prevention and control of infectious diseases involve collection of accurate assessment data(such as surveillance data for specific conditions). outbreak detection and investigation, and development of appropriate control strategies(both short and long term) based on specific epidemiological data. These activities require close collaboration between clinical providers, clinical laboratories, state and local health departments. and federal agencies. Furthermore, a need exists for continued education of industry (particularly food producers and food service industries), health care students and providers. along with research to improve immunization,diagnostic capabilities and therapeutic modalities. Thus, prevention of infectious/communicable diseases requires multidisciplinary interventions involving public health professionals, medical practitioners, researchers, community based organizations. volunteer and private groups, industry and educational systems. History The primary diseases of concern, and currently present, in Ramsey County include: Tuberculosis, STDs, HIV, AIDS, Hepatitis B. food and waterborne diseases, E Coli,vaccine preventable diseases. and Influenza. In addition, diseases that may emerge either naturally or terrorist induced include: Smallpox, Anthrax, Cholera, Plague,Tuleremia. Marburg/Ebola, Avian Flu, SARS, and other unknown emerging infectious diseases. Toxic exposure to Ricin, Botulinum toxin and other biologic, but not infectious agents, is also a concern. Tuberculosis TB. or tuberculosis, is a disease caused by bacteria called Mycobacterium tuberculosis. The bacteria can attack any part of your body. but they usually attack the lungs.TB is spread through the air from one person to another.TB disease was once the leading cause of death in the United States. In the 1940s. scientists discovered the first of several drugs now used to treat TB. As a Hazard Analysis 12-76 Ramsey County Ail-Hazard Mitigation Plan result, TB slowly began to disappear in the United States. But TB has come back.Between 1985 and 1992, the number of TB cases increased. More than 16,000 cases were reported in 2000 in the United States. (Source: http://www.cdc.-ov/nchstp/tb/fags/ga.htm4lntrol). The tuberculosis cases in Ramsey County continue to increase. In 2001 there were 42 cases with a rate of 8.2 per 100,000 population.This is the highest rate of tuberculosis in Ramsey County since 1981. The number of Tuberculosis cases continues at a high level based on the first 6 months of 2002. Tuberculosis Cases 4990-2001 Ramsey County 10 t} 1.3 l 1�VQ 1993 }494 1�,9S 1:36 199 19'98 2lir, 2 A Sexually Transmitted Diseases STDs include Gonorrhea, Chlamydia, and Syphilis. Ramsey County has rates for all of these infectious that are far above the rate for the rest of the state. Gonorrhea 1992-2001 Rates per 100,000 Population t: 1992 J w 4 19=}ri 13r� _irrji' S­_SPRCDFti P.W.Henry ERi1-kg,st G,.ph_SPRC:DPH Health Pofi­d PY_inni g Hazard Analysis 13-76 ` ^ Rummy County All-Hazard Mitigation Plan Chlarnydia 1992-2001 Rates per 100,000 Population Jr__Ar RAMSEY COUNTY PRIMARY&SECONDARY SYPHILIS RATES/I 00,.000 POP. BY YEAR 1992 2.6 1993 2.6 1994 1.6 1995 2.0 1996 .4 1997 .0 1998 .6 1999 .4 2000 .4 2001 1.2 Minnesota's rate for S/phibs.uzonl ~xs0-_compared,o Ramsey County o/|-z- HIVAIDS Ramsey County has u steady rate o[HIV cases. This disease is present in males, females, and white and non-White race�roups. � Hazard Analysis 14-76 Ramsey County All-Hazard Mitigation Plan Ramsey County Non-AIDS HIV Cases By Year of Diagnosis 60- 50- 40 30 20 1 0 1987 198 9 19 91 1993 1995 1997 1999 2001 1988 1991D 1992 1994 1996 1998 ACID Hepatitis B Perinatal transmission of hepatitis B virus(HBV),transmission from mother to infant during delivery, is one of the most efficient modes of hepatitis transmission. Without proper prophylaxis at birth, up to 90%of infants born to hepatitis B positive women become chronically infected with hepatitis B. Of those infected at birth, approximately 25%have a risk of dying from liver cancer or cirrhosis later in life. Even if the infant doesn't acquire HBV at birth,he/she has a 30- 60%chance of becoming infected through person-to person contact with the mother or other family members within the first five years of life.Ramsey County has now the largest population of infant births to Hepatitis B positive Mothers of the 87 counties in Minnesota. (Source: MDH Perinatal Hepatitis B Prevention Coordinator) Food Borne&Waterborne Diseases Education, inspections and regulation can prevent much food borne and waterborne disease. These diseases are caused by a variety of bacteria, viruses, parasites, and toxins.Once consumed by a human, these organisms can cause cramps, diarrhea, vomiting, and other symptoms. In the United States, the Centers for Disease Control and Prevention (CDC) estimates that each year 76 million people get sick, more than 300,000 are hospitalized, and 5.000 Americans die as a result of food borne illnesses. Hit hardest are primarily the very young,the elderly, and people with compromised immune systems. Recent changes in our demographics; changes in food production and distribution systems; and lack of support for public health services have contributed to the ongoing problem of food borne and waterborne illness. (Morbidity and mortality Weekly Report, 1/26/01). Using the CDC's estimate that 26%of the population experiences a food borne illness every year creates an annual average of about 132,000 Ramsey County residents who succumb to food borne or waterborne illness each year. Many are not reported. Disease outbreaks are investigated through the cooperation of local and state public health departments. Hazard Analysis 15-76 Ramsey County All-Hazard Mitigation Plan E-Coll E. coli 0157:H7 is one of hundreds of strains of the bacterium Escherichia coli. Although most strains are harmless and live in the intestines of healthy humans and animals,this strain produces a powerful toxin and can cause severe illness. In some persons, particularly children under 5 years of age and the elderly.the infection can also cause a complication called hemolytic uremic syndrome, in which the red blood cells are destroyed and the kidneys fail.About 2%-7%of infections lead to this complication. (http://www.cdc.gov/ncidod/diseases). During the previous 5 year period, 1997 through 2001,there were a total of 77 infections due to E. coli 0157:H7 reported in Ramsey County residents. The median number of cases per year was 16,a rate of 3.1 cases per 100,000 residents. The highest number of cases during this period was 18 cases per year and the lowest number of cases, l I per year.During this 5 year period there were five cases of Hemolytic Uremic Syndrome(HUS)reported in Ramsey County.These cases occurred in children under age 4 and in adults over age 50. Vaccine Preventable Diseases Diseases such as measles, mumps, vericella, polio, rubella and pertussis have significantly decreased in occurrence since the advent of routine childhood vaccinations. However these diseases will only continue to decrease if we get all children vaccinated at the appropriate age. Currently, Ramsey County's immunization levels are less that the State of Minnesota for school age children.This puts at a much greater risk of an outbreak of these diseases. Risk Assessment Ramsey County is a highly urbanized County with dense population centers. Population density is correlated to the spread of communicable diseases. thus placing the entire population of Ramsey County at high risk. Also, we are the first home for many newly arriving immigrants from Africa and Southeast Asia. These new residents to our community often have not had access to health care services. This also increases our risk seeing the diseases found in their home countries. Ramsey County is the seat of state government and could be seen as a high-risk site for a terrorist act such as the release of a deadly biologic agent in an attempt to disrupt the highest level of government in the state. However, good prevention programs and quality health care temper this risk. Both the State and local Public Health Department are actively involved in the prevention and control of communicable diseases. Frequency Moderate Intensitv Moderate to High Location Countywide; dependent on disease and how quickly it spreads. Extent Sickness in humans and/or animals, quarantine and possible death. May result in lost time for employees. Duration Unknown. Several days to several months Hazard Analysis I6-76 Ramsey County All-Hazard Mitigation Plan Seasonal Pattern No apparent pattern Speed of Onset Slow to rapid Warning Time Variable Probability of Future High Occurrences Impact on People and Housing The effects of a communicable disease outbreak on people would be large. Increasing information and media attention to even a small number of cases would trigger a rising public anxiety. Furthermore, if a disease outbreak were to emerge among health care workers, emergency response personnel, public safety personnel, utility workers or others vital to public infrastructure the impact would be significant. A communicable disease outbreak could stress the housing situation in Ramsey County. Due to already short housing options, a disease which required home isolation or quarantine could be difficult to control with Large numbers of people living in shelters and congregate housing. Impact on Commercial and Industrial Structures A negative impact on the economy would occur if a widespread outbreak occurred and businesses were forced to shut down for an extended period of time. Impact on Critical Infrastructure There would be no direct effect on physical infrastructure. However, an infectious disease outbreak may cause wide spread absenteeism throughout the public sector, indirectly affecting infrastructure. An infectious disease outbreak might affect systems in health care, police, fire, public works, emergency response, utility,transportation and schools. Relationship with Other Hazards-Cascading Effects Infectious disease outbreaks may occur as an isolated or single event or may be secondary to a previous disaster such as a terrorist attack, biological accident or natural hazard. Infectious diseases have the potential to be local, regional, statewide or national in scope and magnitude. State and local officials must carefully consider which services and personnel are essential and identify where absenteeism would pose a serious threat to public safety or would significantly interfere with the ongoing response to an outbreak. Public perception of a communicable disease in the community could cause panic and general disruption within the community and needlessly overwhelm the health care system. if an epidemic event were to occur,fear and misinformation could trigger large-scale riots, panic and lawlessness. Plans and Programs Currently in Place Public Health Emergency Operation Plan: St. Paul-Ramsey County Public Health has a current emergency operation plan known as the"SP-RCDPH Incident Management Plan". This plan describes the response of SPRCDPH (St. Paul-Ramsey County Department of Public Health)to a public health incident. It provides a set of suggested guidelines for a response to an incident in which there is a threat to the public's health. The guidelines are adaptable to Hazard Analysis 17-76 Ramsey County All-Hazard Mitigation Plan emergencies where the Department is the lead agency in the response(such as disease outbreaks) and where pubic health plays a supportive role(such as floods or tornadoes). This plan is coordinated with the overall Ramsey County Emergency Operation Plan. Subsets of the Plan include procedures for mass dispensing of antibiotics or immunizations as well as procedures for implementing isolation and quarantine measures. These emergency plans are exercised and trained for on a regular basis. Interagency Cooperation: St. Paul-Ramsey County Public Health enjoys a close working relationship with both the Minnesota Department of Health and with other metro area local public health departments. Through long-term relationships and mutual projects, staff at all levels have the ability to quickly come together to coordinate a health response that is regional in nature. Epidemiological Surveillance: Ramsey County employs two full time epidemiologists who regularly engage in both active and passive disease surveillance. These individuals work with the Minnesota Department of Health to monitor disease reports and investigate potential cases. Media Outreach: Ramsey County Pubic Health has a full time Pubic Information Officer who works with local media. This individual is specialist in risk communication and can advise and guide the public information in the event of an outbreak. Immunization Program: County Public Health has a highly developed immunization program. In addition to directly providing immunizations to individuals, public health staff works closely with area clinics to increase numbers of children and adults with up to date immunizations. Environmental Health Regulations and Policies: The county health department has in place ordnances and policies that relate to inspection of food, beverage and lodging facilities. They also, regulate both business and household hazardous waste in an effort to protect the citizens of the county. Health Alert Network (HAN). The public health department maintains a"Health Alert Network"which can send out a FAX or Email to health care providers,hospitals, schools,pharmacists, veterinarians, long-term care facilities and others. This alert can provide urgent information on communicable diseases present in the area. Emergency and Community Health Outreach (ECHO). ECHO is a tool used to reach the non-English speaking population. Twice a month, on public television, a taped show will air in 6 different languages including Hmong, Khmer, Lao, Somali, Spanish and Vietnamese. The shows will cover topics such as flu prevention, winter weather survival and Emergency Preparedness efforts.http://www.ecbominnesota.or_g/ Hazard Analysis 18-76 Ramsey County All-Hazard Mitigation Plan Program Gaps and Deficiencies Although Ramsey County has many strengths and resources in relation to prevention and control of communicable diseases, there remain program gaps; • Pubic Health has been under funded for many years. Consequently there is not enough staff to fulfill this responsibility. Additional personnel will be necessary to increase the level of protection and reduce the significant risk we face. • Role clarification is needed between the Minnesota Department of Health and Local Health Departments. There exists some confusion over response roles that will need to be resolved. • Public health staff is experiencing a massive culture change with the additional responsibilities of public health emergency preparedness. Although small outbreaks can be handled, the potential for large events has changed the focus for pubic health at a national, state and local level. This change needs to occur in many individuals and with many systems. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Hazard.Precipitation Ramsey County on average receives 29.41 in.of precipitation a year. On July 23, 1987, Ramsey '1 County received 9.15 in.of precipitation, which is 31%of the annual amount. The following Table#4 depicts the average monthly precipitation levels, along with record highs and lows and ]-day maximum levels. TABLE#4 Jan 1.04 in. 3.63 in. (1967) 0.05 in. (1892) 1.21 (1/24/1967 Feb 0.79 in. 3.25 in.(1922) 0.03 in.(1894) 1.90 in. (2/24/1930) Mar 1.86 in. 4.75 in.(1965) 0.09 in. (1910) 1.62 in. (3/1/1965) Apr 2.31 in. 7.00 in. (2001) 0.16 in. (1987) 2.22 in. (4/27/1975) May 3.24 in. 10.33 in. (1906) 0.21 in. (1934) 3.16 in. (5/21/1906) Jun 4.34 in. 9.82 in. (1990) 0.22 in.(1988) 2.91 in.(6/7/1984) Jul 4.04 in. 17.90 in. (1 987) 0.11 in. (1 936) 9.15 in. (7/23/1 987 Aug 4.05 in. 9.31 in.(1977) 0.20 in. (1925) 7.28 in. (8/30/1977 Sep 2.69 in. 7.77 in.(1903) 0.41 in.(1940) 4.96 in.(9/12/1903) Oct 2.11 in. 6.42 in.(1911) 0.01 in.(1952) 2.75 in. (10/19/1934 Nov 1.94 in. 5.29 in. (199 1) 0.02 in. (1939) 2.52 in. (11/11/1940) Dec 1.00 in. 4.27 in. (1982) 0.00 in.(1943) 1.50 in. (12/14/1891 Hazard Analysis 19-76 Ramsey County All-Hazard Mitigation Plan Floods Floods are defined as the overflowing of rivers, streams, and lakes due to excessive rainfall or rapid snowmelt. There are several forms of flooding including flash floods(quickly rising streams after heavy rain or rapid snowmelt); ice jam (ice that accumulates at a natural or human- made obstruction and slows the flow of water); riverine(periodic overflow of rivers and streams); and urban (overflow of storm sewers systems following heavy rain or rapid snowmelt exceeding the system capacity). For floodplain management purposes, the Federal Emergency Management Agency(FEMA) uses the following definition of"100-year flood." The term "100-year flood" is misleading. It is not a flood that will occur once every 100 years. Rather, it is the flood elevation that has a I percent chance of being equaled or exceeded each year. Thus,the l 00-year flood could occur more than once in a relatively short period of time. The 100-year flood,which is the standard used by most federal and state agencies, is used by the National Flood Insurance Program (NFIP) as the standard for floodplain management and to determine the need for flood insurance. A structure located within a special flood hazard area shown on a map has a 26 percent chance of suffering flood damage during the term of a 30-year mortgage. The Ramsey County Department of Geographic Information System (GIS) uses the FEMA flood maps to determine 100-year floodplains and 500-year floodplains. These maps however, are old and FEMA is lacking proper data sets for the Cities of Falcon Heights, Lauderdale,North Oaks, Roseville and St. Paul. FEMA is in the process of updating these maps. See Map#1. Floods generally occur from natural causes, usually weather-related, such as a sudden snowmelt, often in conjunction with a wet or rainy spring or with sudden and very heavy rainfalls.Floods can, however, result from human causes, such as a dam impoundment bursting. Another type of flooding is urban flooding. Urban flooding occurs when there is a torrential rainstorm that is beyond the capability of the existing infrastructure. Increasing development and aging storm sewer and drainage systems are two frequent contributors to urban flooding. This kind of flooding does not necessarily occur in the floodplain. History The major 20th century floods in Minnesota took place in 1950, 1965, 1969, 1972, 1987, 1993, and 1997.These floods are considered among the most severe in Minnesota's history in terms of stream flow magnitude, extent of lands inundated, loss of life,and property damage. Spring and summer rains caused 1993 flooding. The floods of 1950, 1965, 1969, 1972, and 1997 coincided with spring snowmelts, thereby, increasing both the stage and discharge of the snowmelt events. The peak discharges of 1993 only affected a few of the major watersheds. For the southern half of Minnesota, 1965 and 1969 were the years of record peak discharges. Wide spread flooding occurred again in 2000. Starting in mid-May and continuing intermittently through July, heavy rain fell over much of Minnesota. There have been seven major floods in the history of Ramsey County,according to data from the National Oceanic and Atmospheric Administration (NOAA) and the National Weather Service Hazard Analysis 20-76 Ramsey County All-Hazard Mitigation Plan (NWS). The most devastating flood occurred on April 1,2001. The flood claimed the lives of people and caused over$200 million in property damage. The following Table#5 delineates the history of floods in Ramsey County. TABLE#5 Ramsey 04/04/1997 6:OOam Flood 0 0 0 0 County St. Paul 07/01/1997 6:30pm Flash 0 1 0 0 Flood Roseville 09/02/2000 10:30pm Flash 0 0 0 0 Flood Ramsey 04/01/2001 12:OOpm Flood 3 1 200.00M 0 County Ramsey 05/01/2001 12:OOam Flood 0 0 0 0 County Vadnais 07/28/2002 6:OOpm Flash 0 0 0 0 Heights Flood St.Paul 06/25/2003 12:OOam Flash 0 0 0 0 Flood Totals: 1 3 1 2 1 200.00M 0 http://www4.ncdc.noaa.gov/cgi-win/wwcgLdll?wwevent—storms Risk Assessment Ramsey County is primarily prone to flash flooding. River flooding can occur in the City of St. Paul, due to the Mississippi River. The county's southern border is almost completely comprised of the Mississippi River. Flooding of any type impacts a number of assets including people, housing, commercial and industrial structures, critical infrastructure and can lead to other hazards such as water contamination. All of the municipalities in Ramsey County participate in the NFIP(National Flood Insurance Program). Frequency Often Intensity High Location Countywide; but generally along the Mississippi River in the flood lain Extent Damage to property, infrastructure Duration Several weeks Seasonal Pattern Spring and summer Speed of Onset Gradual Hazard Analysis 21-76 Ramsey County All-Hazard Mitigation Plan Warning Time Several days, possibly weeks Probability of Future High Occurrences Impact on People and Housing Most of the county's population is safe from flooding, although some housing units are within the 100-year floodplain. Only 3 people have lost their lives due to floods. Flashing flooding poses the greatest risk to human lives because it generally comes on quick with little to no warning time and people do not always heed the advice of avoiding flooded street ways and end up getting caught in the swift current of the flood waters. Because the majority of flooding in Ramsey County is urban, damage is confined to basements, lower levels of structures, and inundated roads. It is difficult to estimate the total annual direct cost because few of these events require a detailed damage assessment. The taxpayers are burdened with a significant portion of the cost of responding to unwise floodplain development. These indirect costs may, in fact, equal or exceed the direct costs. Aside from floodwater damage, structures are prone to fires due to damaged electrical systems. Repetitive loss structures. Repetitive loss structures are those structures which have sustained damages on two separate occasions within a ten-year time span for which the cost of repairs at the time of the flood meets or exceeds 25 percent of the market value of the structure before the damage occurred. Ramsey County has only 2 repetitive loss structures, both of which are located within the City of St. Paul. The Department of Natural Resources(DNR), Water Division, maintains the information on repetitive loss structures, and the City of St.Paul's Hazard Mitigation Plan will cover specific mitigation efforts for these structures. Impact on Commercial and Industrial Structures Flooding damage can be minimal or vast and have severe consequences on commercial and industrial structures. Employees may not be able to get into work or shipments may not be able to go out if streets are flooded. The business itself could flood causing widespread damage to products or availability of services. This in turn will reduce productivity and harm business profitability. The damage could be caused by floodwaters directly, or indirectly via power outages, block streets or unavailability of outside services needed for business. Fires could also occur due to faulty electrical equipment. If the river is unsuitable for ships to deliver cargo, higher prices for truck and/or rail delivery may ensue. Also, this could cause a delay in productivity or services. There are a number of commercial and industrial structures located in the floodplain in the City of St. Paul, including a reliever airport, and these structures will be covered in the City of St. Paul's Hazard Mitigation Plan. Hazard Analysis 22-76 Ramsey County All-Hazard Mitigation Plan Impact on Critical Infrastructure Like commercial and industrial structures, flooding damage can be minimal or vast and have severe consequences on the critical infrastructure. Damage could be caused directly by floodwaters or power outages. Fires could also occur. Street flooding will be cause for concern for emergency responders. If streets are flooded, emergency vehicles will have a difficult time responding to emergencies. Also, flash flooding can catch people off guard, causing them to become victims needing rescuing. If employees are not able to get into work,there will be a shortage of responders. Public health may also be affected by public water becoming contaminated due to floodwaters. Relationship to Other Hazards—Cascading Effects Fire. Fire can break out as a result of dysfunctional electrical goods. Hazardous Materials Contamination. Hazardous materials can get into floodways, causing health concerns and polluted water supplies. Power Outages. Power outages can be caused by floodwaters or by power being cut to allow for repairs. Water Supply Contamination. Due to pollutants entering floodwaters. Public Health Concern. Due to pollutants entering the water supply and possibly contaminating it. Plans and Programs Currently In Place All flood planning that is done in Ramsey County is done by the City of St. Paul and can be found in their EOP and their Hazard Mitigation Plan. Flood preparation for the County involves assisting the City of St. Paul and protecting the County buildings that are in the floodplain. The County Engineer(the Director of the Ramsey County Department of Public Works)works with the City of St. Paul Department of Public Works, Ramsey County Property Management, and the Ramsey County Division of Emergency Management and Homeland Security on devising the best method for flood fighting. National Weather Service. The National Weather Service,Advanced Hydrologic Prediction Service monitors water levels for the major rivers throughout Minnesota. The National Weather Service also does flood forecasting. http://www.erh.noaa.p_ov/cei-bin/abys.cpi?mpx&stpm5 DNR,Water Division. The Minnesota DNR. Water Division has an enhanced flood forecast/warning system. http://www.dnr.state.mn.us/waters/surfacewater section/stream hydro/floodwarning.html U.S.Army Corps of Engineers. The Corps of Engineers also monitors flood gauges at their lock and dam facilities and employ their policies and procedures as deemed necessary. NFIP (National Flood Insurance Program). In 1968, Congress created the National Flood Insurance Program (NFIP) in response to the rising cost of taxpayer funded disaster relief for Hazard Analysis 23-76 Ramsey County All-Hazard Mitigation Plan flood victims and the increasing amount of damage caused by floods. The Mitigation Division a component of the Federal Emergency Management Agency (FEMA)manages the NFIP, and oversees the floodplain management and mapping components of the Program. http://www.fema.gov/nfip/whonftp.shtm Public Awareness. • HSEM publishes seasonal information on Severe Weather Awareness Week, which has a day dedicated to flooding concerns. RC EMHS also links to this information on their website. Gaps and Deficiencies Floodplain Management. • At-risk uses and structures remain in identified 100-year floodplains, including nonconforming structures and uses currently "grandfathered in." These are located within the City of St. Paul. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations • Assure coordination with the City of St.Paul in regards to mitigation efforts,to lessen the possibilities of cascading effects from the mitigation projects they choose to undertake. • Ensure building ordinances, codes and permits follow floodplain management standards. • Conduct a public education campaign on flooding hazards, emphasizing flash floods and precautions and protective measures that can be taken. • Continue participation in the National Flood Insurance Program (NFIP)program. • Maintain an adequate and up-to-date inventory of flood response equipment. • Improve old and inadequate urban and rural storm sewer/drainage systems,which often cause flood damages to the community they serve. • Continue to consider buyout, elevation and relocation projects for protecting structures from flood damage. • Increase public awareness about the National Flood Insurance Program (NFIP). • Work with the DNR, Division of Waters on floodplain management. Hazard Analysis 24-76 Ramsey County All-Hazard Mitigation Plan MAP#1 FEMA Floodways R uii>~v County.Nfii mesota Emergency Operaticnis Plan 7-{CCU l� 4�y3tit�5 �e � -"}r �� 'T �� 4 :3 -, �^, !:t• `C.,. � r c,� �. -L ,-+. t r fl314hStE Wits Q 1 fat on r V l'- -- �H 3 Paul i Pr to u�} c• } ( ,} =.,€ k t;� ,}{7 `' � 'S aof" p' Su 71r s off t'Vl _e . 1SaF Bztf: .tpn11.=003 Hazard Analvsis 25-76 Ramsey County All-Hazard Mitigation Plan Drought Drought is quite different from a dry environment, which is seasonally dry. It is a condition of abnormally dry weather within a geographic region where rain is usually expected. Drought is thought to be one of the most complex, and least understood, of all natural hazards, differing from them in important ways. Unlike earthquakes,hurricanes and tornadoes, drought unfolds at an almost imperceptible pace with beginning and ending times that are difficult to determine, and with effects that often are spread over vast regions. The term drought is applied to a period in which an unusual scarcity of rain causes a serious hydrological imbalance(Water-supply reservoirs empty,wells dry up, and crop damage ensues). Droughts can affect a large area and range in size from a couple of counties to several states. Dry conditions produce: • Low stream flows and lake levels,with abundant algae blooms • Increased fire danger especially in forested areas • Extensive watering of landscapes and gardens to keep them alive The severity of the drought is gauged by the degree of moisture deficiency, its duration, and the size of the area affected. Droughts can kill crops, grazing land, edible plants and even in severe cases, trees. If the drought is brief, it is known as a dry spell,or partial drought.A partial drought is usually defined as more than 14 days without appreciable precipitation, whereas a drought may last for years. A measure of departure of precipitation from normal. Due to climatic differences what is considered a drought in one location may not be a drought in another location. Refers to a situation when the amount of moisture in the soil no longer meets the needs of a particular crop. Occurs when surface and subsurface water supplies are below normal. Refers to the situation that occurs when physical water shortage begins to affect eo le. History TABLE#6 1987 1989 Statewide Established new "average low precipitation"and "average high temperature"records. Farmers lost most, if not all, of the year's crop. Drought also affected power production, the forest products industry, public water supplies and fish and wildlife dependent on adequate surface water. Mississippi River flow levels threatened to drop below the St. Paul Water intake pipes. http://www4.ncdc.noaa.gov/cgi-win/wwcgi.dil?wwevent-storms Hazard Analysis 26-76 Ramsey County All-Hazard Mitigation Plan Risk Assessment Because drought is such a slow moving, insidious disaster,the public will not be aware of it until it is happening. Public awareness would take place after the fact,with messages crafted to deal with the event that is already here. Normal emergency communications channels would most likely not be used unless there was a water emergency. Drought would impact the entire county. Fre ue cy Rarely Intensity Moderate to High Location Countywide Extent Damage to property Duration Several weeks to months Seasonal Pattern Mid to late summer Speed of Onset Gradual Warning Time Minimal Probability of Future Occurrences Very Low Impact on People and Housing Because of the slow onset and development of drought, it is not viewed as a primary risk for life, though water supplies may be affected depending on the severity of the drought and water may need to be shipped in. Droughts do not pose any direct threats to housing,though landscaping may die due to the lack of precipitation and possible constrictions and water usage. Impact on Commercial and Industrial Structures Prices for food,energy, and other products may increase as supplies are reduced. In some cases, local shortages of certain goods result in importing these goods from outside the stricken region. Reduced water supply impairs the navigability of rivers and results in increased transportation costs because products must be transported by rail or truck. Hydropower production may also be significantly curtailed. Impact on Critical Infrastructure All cities tap area aquifers for their water supply so the depletion of surface water during dry spells is usually not an issue. However, some concern has been expressed that with a severe drought or an extended period of dry years declining water levels in the aquifer could pose some risk for the municipal water supply and for those businesses that tap the aquifer for their own water supply. Low water resources will be an issue for fire response to regular fire calls;the dry conditions may cause additional fires to break out. This will cause a strain on what little water is available. Water may need to be brought in from other areas to assist in firefighting. Hazard Analysis 27-76 Ramsey County All-Hazard Mitigation Plan Relationship with Other Hazards—Cascading Effects Fires. The incidence of fires increases substantially during extended droughts, which in turn places both humans and wildlife populations at higher levels of risk. Fighting these fires may be difficult also due to low water levels. Drought stressing woods, brush land and non-cultivated fields significantly increases the risks of wildfire. Plans and Programs Currently in Place National Weather Service. The National Weather Service,Advanced Hydrologic Prediction Service monitors water levels for the major rivers throughout Minnesota. The National Weather Service also does flood forecasting and can monitor and predict drought conditions. DNR,Water Division. The Minnesota DNR, Water Division would be notified if a drought condition were to occur to ensure that water restrictions were to be enforced. U.S.Army Corps of Engineers. The Corps of Engineers also monitors water level gauges at their lock and dam facilities and employ their policies and procedures as deemed necessary and can release water down stream per protocol if drought conditions required it. Gaps and Deficiencies • Water conservation provisions and use restrictions in times of drought are not included in county or city ordinances. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations • Work with state and local water planners on conservation efforts in dry periods. • Publicize information on drought-resistant landscaping and plantings for residential areas. • Keep up-to-date on drought status by accessing the University of Minnesota climatology website (http://climate.umn.edu)or the National Drought Mitigation Center (http://enso.uni.edu.ndmc). • Work closely with the DNR, Division of Waters on water issues. • Work with watershed planners on water issues. • Expand mutual aid agreements to include water haulers during prolonged drought conditions. • Keep the public well informed during a drought, about the current status of water supplies, whether conditions are approaching "trigger points"that will lead to requests for voluntary use restrictions, and how victims of drought can access assistance. • Work with industries that are heavy water users so that impact on the business is lessened. Hazard Analysis 28-76 Ramsey County All-Hazard Mitigation Plan Hazard.Summer Storms Ramsey County is subjected to a variety of violent storms. During the summer months, and late spring and early fall for that matter, hailstorms, lightning,thunderstorms.tornadoes and windstorms leave their mark on the county. Hailstorms. Hail is ice and a product of a severe thunderstorm. It is formed when strong updrafts within the cumulonimbus cloud carry water droplets above the freezing level or when ice pellets in the cloud collide with water droplets. The water droplets freeze or attach themselves to the ice pellets and begin to freeze as strong updraft winds toss the pellets and droplets back up into colder regions of the cloud. Both gravity and downdrafts in the cloud pull the pellets down, where they encounter more droplets that attach and freeze as the pellets are tossed once again to higher levels in the cloud. This process continues until the hailstones become too heavy to be supported by the updrafts and fall to the ground as hail. Most hail in Minnesota ranges in size from pea-size to golf-ball size. Larger hailstones have been reported but occur much less frequently. While, almost all areas of southern Minnesota can expect some hail during the summer months most hail is not large enough to cause significant crop or property damage. Pea '/4 inch Golf Ball 1 3/4 inch Marble/mothball '/2 inch Tennis Ball 2 '/2 inch Dime/Penn 3/4 inch Baseball 2'/4 inch Nickel 7/8 inch Tea Cup 3 inch Quarter I inch Grapefruit 4 inch Ping-Pong 1 '/2 inch Softball 4 %2 inch Lightning. While windstorms and tornadoes are also a significant hazard associated with severe thunderstorms, lightning is probably the most frequent hazard associated with thunderstorms and the hazard that causes the most loss of life. Lightning occurs to balance the difference between positive and negative discharges within a cloud, between two clouds and between the cloud and the ground. For example, a negative charge at the base of the cloud is attracted to a positive charge on the ground. When the difference between the two charges becomes great enough a lightning bolt strikes. The charge is usually strongest on tall buildings. trees and other objects protruding from the surface and consequently such objects are more likely to be struck than lower objects. While cloud-to-ground lightning poses the greatest threat to people and objects on the ground it actually accounts for only 20 percent of all lightning strikes. The remaining lightning occurs within the cloud, from cloud to cloud or from the ground to the cloud with in-cloud lightning being the most common. Thunderstorms. Thunderstorms are the most common summer storm in Ramsey County, occurring primarily during the months of May through August with the most severe storms most likely to occur from mid-May through mid-July. Thunderstorms are usually localized, produced Hazard Analysis 29-76 Ramsey County Alt-Hazard Mitigation Plan by cumulonimbus clouds, always accompanied by lightning,and often having strong wind gusts, heavy rain and sometimes hail or tornadoes. Tornadoes. Tornadoes are the most violent of all storms. The tornado is essentially a rapidly rotating column of air that is spawned by a cumulonimbus cloud. When it drops to the ground it can create significant damage and loss of life. Tornadoes always occur in association with thunderstorms. While somewhat more common in southern Minnesota they have occurred in all counties in the state. Tornadoes are most likely to occur during warm humid spells during the months of May,June, July and August but have occurred as early as March and as late as November in Minnesota. On occasion tornadoes called cold air funnels, occur after the passage of a cold front when the air is much less humid but the air aloft is very cold creating enough instability to make funnel clouds. Most tornadoes occur during the warm part of the day—late afternoon or early evening; over 80 percent of tornadoes occur between noon and midnight. The tornado's path typically ranges from 250 feet to a quarter of a mile in width. The speed of a tornado varies but commonly is between 20 and 30 mph. Larger tornadoes and faster tornadoes have occurred in Minnesota. Most tornadoes stay on the ground for less than five minutes. Tornadoes frequently move from the southwest to the northeast but this,too, is variable and consequently cannot be counted on in all instances. The Fujita Tornado Scale measures tornado-damage severity. The Fujita Scale assigns a numerical value based on wind speeds and categorizes tornadoes from FO to F5. Scale values above F5 are not used because wind speeds above 318 mph are unlikely. The table below shows the Fujita Scale values, wind speeds, and damage descriptions. F Scale Winds Type of Damage Frequency F0 40-72mph MINIMAL DAMAGE: Some damage to chimneys, TV 29% antennas,roof shingles, trees, and windows. Fl 73-112mph MODERATE DAMAGE. Automobiles overturned, carports 40% destroyed,trees uprooted... F2 113-157 mph MAJOR DAMAGE: Roofs blown off homes, sheds and 24% outbuildings demolished, mobile homes overturned. F3 158-206 mph SEVERE DAMAGE: Exterior walls and roofs blown oft 6°�c► homes'. Metal buildings collapsed or are severely damaged_ Forests and farmland flattened. F4 207-260 mph DEVASTATING DAMAGE: Few walls, if any, standing in 2% well-built homes.Large steel and concrete missiles thrown far distances. Trees uprooted and carried away. F5 261-318 mph INCREDIBLE DAMAGE: 1 loines leveled with all debris Less than removed. Schools,motels,and other larger structures have 1% considerable damage with exterior walls and roofs gone. Tops stories demolished. Trees debarked. Hazard Analysis 30-76 Ramsey County All-Hazard Mitigation Plan Windstorms. Windstorms can and do occur in all months of the year; however,the most severe windstorms usually occur during severe thunderstorms in the warm months. These include tornadoes and downburst or straight line winds. Winds of greater than 60 mph are also associated with intense winter, spring and fall low-pressure systems. These can also inflict damage to buildings and in some cases overturn high profile vehicles. A downburst is a severe localized downdraft from a thunderstorm or a rain shower. This outflow of cool or colder air can create damaging winds at or near the surface. Winds up to 130 mph have been reported in the strongest thunderstorms. Downburst winds can cause as much damage as a small tornado and are frequently confused with tornadoes because of the extensive damage they cause. As these downburst winds spread out they are often referred to as straight-line winds. They can cause major structural and tree damage over a relatively large area. 25—31 mph Large branches in motion,whistling in telephone wires 32—38m ph Whole trees in motion 39—54m ph Twigs break off of trees.wind impedes walking 55 — 72mph Damage to chimneys and TV antennas, pushes over shallow rooted trees 73— 112mph Peels surface off roofs, windows broken, trailer houses overturned 113+mph Roofs torn off houses,weak buildings and trailer houses destroyed, large trees uprooted History 1 "TABLE#7 Ramsey County 06/25/1980 10:35 m Hail 1.00 in. 0 0 0 0 Ramsey County 09/19/1980 4:05 pm Hail 1.50 in. 0 0 0 0 Ramsey County 06/23/1981 10:35 pm Hail 1.75 in. 0 0 0 0 Ramsey County 07/23/1981 9:33 pm Hail 1.75 in. 0 0 0 0 Ramsey County 05/09/1985 6:15 pm Hail 1.25 in. 0 0 0 0 Ramsey County 05/09/1985 6:30 pm Hail 1.75 in. 0 0 0 0 Ramsey County 05/09/1985 6:53 pm Hail 1.75 in. 0 0 0 0 Ramsey County 03/31/1986 4:35 pm Hail 1.00 in. 0 0 0 0 Ramsey County 05/12/1986 4:35 pm Hail 1.50 in. 0 0 0 0 Ramsey Count 06/23/1986 3:17pm Hail 1.00 in. 0 0 0 0 Ramsey County 08/05/1986 3:20 pm Hail 1.75 in. 0 0 0 0 Ramsey County 08/16/1986 7:15 pm Hail 1.75 in. 0 0 0 0 Ramsey County 06/28/1987 4:33pm Hail 1.00 in. 0 0 0 0 Ramsey County 07/20/1987 7:22 pm Hail 1.75 in. 0 0 0 0 Ramsey County 05/07/1988 5:35 pm Hail 1.75 in. 0 0 0 0 Hazard Analysis 31-76 Ramsey County Alt-Hazard Mitigation Plan Ramsey County 05/07/1988 5:50 pm Hail 2.50 in. 0 0 0 0 Ramsey County 08/3111989 2:14 pm Hail 1.75 in. 0 0 0 0 Ramsey County 05/28/1991 10:10 m Hail 1.00 in. 0 0 0 0 Shoreview 05/30/1994 3:15pm Hail 1.75 in. 0 0 0 0 New Brighton 07/14/1995 6:15 pm Hail 1.50 in. 0 0 0 0 St.Paul 06/15/1997 1:34 pm Hail 0.75 in. 0 0 0 0 Mounds View 06/28/1997 8:25am Hail 0.88 in. 0 0 0 0 St.Paul 06/28/1997 8:56am Hail 0.75 in. 0 0 0 0 St.Paul 05/15/1998 3:35 pm Hail 1.00 in. 0 0 0 0 St.Paul 06/16/1998 3:32 pm Hail 1.00 in. 0 0 0 0 St.Paul 06/16/1998 4:48 pm Hail 0.75 in. 0 0 0 0 St.Paul 08/09/1998 6:5 m Hail 0.75 in. 0 0 0 0 St.Paul 08/08/1998 6:56 pm Hail 0.88 in. 0 0 0 0 St.Paul 08/09/1998 6:56 m Hail 1.25 in. 0 0 0 0 White Bear 06/05/1999 3:30pm Hail 0.75 in. 0 0 0 0 Lake White Bear 09/07/1999 7:05pm Hail 0.75 in. 0 0 0 0 Lake White Bear 07/07/2000 10:00am Hail 0.75 in. 0 0 0 0 Lake Maplewood 07/07/2000 10:07am Hail 1.75 in. 0 0 0 0 North St.Paul 07/07/2000 10:08am Hail 2.00 in. 0 0 0 0 l Vadnais Heights 07/07/2000 10:10am Hail 1.50 in. 0 0 0 0 v St.Paul 05/01/2001 4:42 pm Hail 1.00 in. 0 0 0 0 St.Paul 05/01/2001 4:50 pm Hail 1.00 in. 0 0 0 0 Vadnais Heights 05/01/2001 4:53 Hail 0.88 in. 0 0 0 0 St.Paul 05/01/2001 5:00 pm Hail 1.25 in. 0 0 2.00M 0 Maplewood 06/11/2001 5:19 pm Hail 0.75 in. 0 0 0 0 White Bear 06/16/2001 2:25pm Hail 0.75 in. 0 0 0 0 Lake St.Paul 04/18/2002 2:30am Hail 1.00 in. 0 0 0 0 North St. Paul 04/18/2002 3:05am Hail 0.75 in. 0 0 0 0 Maplewood 04/18/2002 3:30am Hail 0.75 in. 0 0 0 0 New Brighton 05/05/2002 5:12pm Hail 0.88 in. 0 0 0 0 New Brighton 05/05/2002 6:00 pm Hail 0.88 in. 0 0 0 0 Vadnais Heights 05/05/2002 6:14 pm Hail 1.00 in. 0 0 0 0 North St.Paul 05/05/2002 6:19 pm Hail 0.75 in. 0 0 0 0 St.Paul 05/05/2002 6:45 m Hail 0.75 in. 0 0 0 0 New Brighton 08/12/2002 1:15am Hail 0.88 in. 0 0 0 0 Totals: 0 0 2.00M 0 h ://www4.ncdc.noaa_ ov/c i-win/wwc i.dll?wwevent-storms Hazard Analysis 32-76 Ramsey County Ali-Hazard Mitigation Plan TABLE#8 White 08/09/1998 6:00pm Lightning 1 0 0 0 Bear Lake Totals: 1 0 0 0 http://www4.ncdc.noaa.gov/cgi-win/wwcgi.dll?wwevent—storms TABLE#9 County Ramsey 08/07/1980 1:45am T-storm 78 knots 0 0 0 0 Ramsey 04/29/1981 2:37pm T-storm 66 knots 0 0 0 0 County Wind County Ramsey 09/05/1982 6:30am W�dnn 0 knots 0 0 0 0 County 07/19/1983 3:30pm T-ndrm 0 knots 0 0 0 0 1 1 Ramsey 04/26/1984 8:37pm T-storm 0 knots 0 6 0 0 County Wind Ramsey 06/07/1984 3:27pm T-storm 52 knots 0 0 0 0 County Wind Ramsey 06/22/1984 2:27pm T-storm 52 knots 0 0 0 0 County Wind Ramsey 06/16/1985 5:45pm T-storm 56 knots 0 0 0 0 County Wind Ramsey 03/31/1986 4:00pm T-storm 0 knots 0 0 0 0 County Wind Ramsey 07/12/1986 7:25pm T-storm 0 knots 0 0 0 0 County Wind County Ramsey 07/12/1986 7:40pm T-ndnn 0 knots 0 0 0 0 Ramsey 06/28/1987 4:25pm T-storm 0 knots 0 0 0 0 County Wind Romney 08/07/1988 5:50pm Wsnod 0 knots 0 1 0 0 County 08/11/1988 3:42pm Wsnd� 52 knots 0 0 0 0 Ramsey 05/29/1989 1:25pm T-storm 56 knots 0 0 0 0 County Wind Hazard Analysis 33-76 Ramsey County All-Hazard Mitigation Plan Ramsey 05/29/1989 1:42pm T-storm 58 knots 0 0 0 0 County Wind County Ramsey 07/08/1990 4:15am Wind 54 knots 0 0 0 0 RamSey 07/17/1990 3:35am VT--end 0 knots 0 0 0 0 County Ramsey 05/28/1991 10:00pm T-storm 0 knots 0 1 0 0 County Wind Ramsey 06/30/1991 11:40pm T-storm 0 knots 0 0 0 0 County Wind County Ramsey 04/15/1 994 9:00am W nd 0 knots 0 0 0 0 Maplewood 04/26/1994 10:35am T-storm 0 knots 0 0 0 0 Wind St.Paul 06/10/1994 12:15pm T-storm 0 knots 0 0 0 0 Wind Gem Lake 07/15/1995 1:45 pm T-storm 0 knots 0 0 0 0 p Wind St.Paul 05/19/1996 12:31 am T-storm 54 knots 0 0 0 0 Wind St.Paul 08/06/1996 1 0:00 m T-storm 60 knots 0 0 0 0 p Wind Maplewood 08/06/1996 10:05 m T-storm 70 knots 0 0 0 0 p p Wind Ramsey 10/29/1996 9:00pm T-storm 64 knots 0 0 0 0 county Wind Maplewood 06/28/1997 3:00 m T-storm 50 knots 0 0 0 0 P p Wind St.Paul 05/15/1998 3:38 pm T-storm 61 knots 0 0 0 0 p Wind St.Paul 05/15/1998 3:39 pm T-storm 61 knots 0 0 0 0 p Wind St. Paul 05/30/1998 9:55 m T-storm 67 knots 0 0 0 0 p Wind St.Paul 06/25/1998 12:22am T-storm 60 knots 0 0 0 0 Wind Vadnais 06/25/1998 12:30am T-storm 65 knots 0 0 0 0 Heights Wind St.Paul 06/26/1998 8:05 pm T-storm 65 knots 0 0 0 0 p Wind St.Paul 06/26/1998 9:25 pm T-storm 50 knots 0 0 0 0 p Wind St.Paul 06/26/1998 11:03 m T-storm 55 knots 0 0 0 0 p Wind Vadnais 07114/1998 9:25pm T-storm 55 knots 0 0 0 0 Heights Wind Hazard Analysis 34-76 Ramsey County All-Hazard Mitigation Plan County Ramsey 03/17/1999 11:00am Vinod 55 knots 0 0 0 0 St.Paul 06/06/1999 4:58 pm T-storm 60 knots 0 0 0 0 p Wind Little Canada 07/23/1999 12:40am T-storm 50 knots 0 0 0 0 Wind Ramsey 04/05/2000 9:00pm T-storm 64 knots 0 0 0 0 County Wind New Brighton 07/07/2000 9:57am T-storm 65 knots 0 0 0 0 Wind Little Canada 07/07/2000 10:05am T-storm 55 knots 0 0 0 0 Wind White Bear 07/07/2000 10:05am T-storm 65 knots 0 0 0 0 Lake Wind Maplewood 07/07/2000 10:10am T-storm 60 knots 0 0 0 0 Wind Vadnais 07/07/2000 10:1Oam T-storm 70 knots 0 0 0 0 Heights Wind North St. 07/07/2000 10:15am T-storm 55 knots 0 0 0 0 Paul Wind Mounds View 08/03/2002 5:30 pm T-storm 50 knots 0 0 0 0 p Wind White Bear 09/05/2002 3:40pm T-storm 50 knots 0 0 0 0 Lake Wind St. Paul 06/23/2002 3:00am T-storm 50 knots 0 0 0 0 Wind Maplewood 06/24/2003 1:50am T-storm 50 knots 0 0 0 0 Wind St.Paul 06/24/2003 11:00 m T-storm 52 knots 0 0 0 0 p Wind Ramsey 04/18/2004 1:00pm T-storm 52 knots 0 0 0 0 County Wind Vadnais 04/18/2004 5:20pm T-storm 50 knots 0 0 0 0 Heights Wind Maplewood 04/18/2004 5:30pm T-storm 50 knots 0 0 0 0 Wind Totals: 0 1 8 0 0 hHp://www4.ncdc-noaa.gov/cgi-win/wwcgi.dll?wwevent—storins TABLE#10 Ramsey 06/14/1981 3:00pm Tornado F3 1 60 25.00M 0 County Hazard Analysis 35-76 ti i Ramsey County All-Hazard Mitigation Plan Ramsey 04/26/1984 8:35pm Tornado F3 0 0 25.00M 0 County Roseville 05/15/1998 3:40 pm Tornado F1 0 0 150.00M 0 Totals: 1 60 200.00M 0 h :!/www4.ncdc.noaa. ovlc i-win/wwc i.dll?wwevent-storms Risk Assessment Tornadoes are often viewed as the most damaging summer storm. However, the severe thunderstorm that produces the tornado frequently contains other severe weather elements such as torrential rains, hail, lightning and straight-line winds. Unlike floods,none of these elements is confined to any particular local geographic area within the county. No community is without risk; any place in the county is considered to have an equal chance of experiencing a tornado or any other of these severe weather elements. The path of Minnesota tornadoes is typically quite narrow, most less than a quarter of a mile and not very long. Consequently,the total area affected by a tornado is not large. However, should a tornado of moderate strength strike a city, damage could be extensive and risk to human life and property high. Other violent summer storms are also not confined to any particular geographic area in the county and may occur and inflict damage anywhere they occur. The greatest risk for most people and property is usually confined to urban areas due to the higher density of people and buildings there. However, some storm events, such as hail and straight line winds can cause significant damage to buildings located anywhere. Violent storms of all types can cause property damage, loss of life and personal injury, disrupt transportation, communication and emergency services,threaten public health and safety, and be significant threats to essential public infrastructure and services such as power, water supply systems and sanitary systems. Frequency Moderate Intensity High Location Count wide Extent Damage to property, infrastructure and a risk to life Duration Quick event/long clean-up Seasonal Pattern Spring and summer Speed of Onset Rapid Warning Time A few minutes to hours: dependent on National Weather Service Probability of Future High Occurrences Hazard Analysis 36-76 Ramsey County All-Hazard Mitigation Plan Impact on People and Housing Effects from severe summer storms, like a tornado, could impact people in the county. Every year,tornadoes kill people. Flying debris from homes and other structures kills many people. Larger impacts on people would be in the largest municipalities because of higher population densities. With Ramsey County being so densely populated, the entire county is at risk if a major tornado or other severe summer storm were to pass through its borders. Of the tornadoes on record since 1980, only one person has died,though injuries have been plentiful injuring 60 people. Lightning has also claimed one death. Since tornadoes and other summer storms are not confined to any particular area of Ramsey County, assessing risk and damages is more difficult. Property damage is abundant with any severe summer storm. In tornadoes alone, property damaged totaled more than $225 million. Hail damage totaled $2 million. Mobile or manufactured homes are at the highest risk to receive damage from tornadoes and windstorms. These homes are not structured to withstand the high speeds as well as site built structures. Impact on Commercial and Industrial Structures Electric and phone lines could be directly impacted throughout the entire county by tornadoes or any other summer storm. Specifically, power lines could be knocked down, resulting in loss of electricity for entire areas of the county. Electricity is very important to the community. It operates businesses, homes and other industrial buildings throughout the county. Impacts on businesses and other commercial structures would have significant impact on the community. Costs to rebuild can be high and some may shut down as a result. Impact on Critical Infrastructure In regards to power outages or phone outages, this would have a drastic impact on critical facilities including hospitals, nursing homes,and public safety facilities. Major infrastructure facilities such as the waste treatment plant, water plant, roads and bridges could also be damaged by summer storms. Tornadoes and windstorms can often scatter knocked down trees and other debris over main roads, limiting travel of emergency vehicles. Hailstorms can be dangerous as well depending on the size of it. Large hailstones can breakout windows to facilities and vehicles. Relationship with Other Hazards—Cascading Effects Power outages. Power outages that result from downed utility lines create safety concerns for residents where electricity is not available for an extended period of time. This could lead to phone outages as well. Flooding. Heavy thunderstorms in a short period of time can cause flooding. Fires. Due to down electrical wires from severe storms and/or water damage in electrical systems. Hazard Analysis 37-76 Ramsey County All-Hazard Mitigation Plan Plans and Prosrams Currently in Place The severe storm spotters' network(SKYWARN). • This program, sponsored by the National Weather Service(NWS), enlists the help of trained volunteers to spot severe storm conditions and report this information to the NWS. No tornado warning is given unless the storm has been spotted by someone or is confirmed by NWS radar reports. Ramsey County has a 30 people on their volunteer organization that are trained SKYWARN spotters who report directly to the NWS when severe weather is observed. Public Awareness. • HSEM publishes seasonal information on Severe Weather Awareness Week,which has a day dedicated to tornado drills. RC EMHS also links to this information on their website, along with participating in both the 1:05pm and 6:50pm tornado drills to allow second shift workers to go through their tornado plan as well as allow families to practice their home plan at night. Severe Weather Shelters. • The county recommends requiring shelters for mobile home park residents. Severe Weather Warning System. • The county's cities have emergency sirens to warn residents in the event of severe summer weather. Gaps and Deficiencies Utilities. • A majority of the power lines in the county are above ground and subject to damage from wind and falling tree limbs. • There are few community requirements that discourage the planting of large trees near power lines. Emergency Generators. • Not all critical facilities have emergency generators for use in a power outage. Continuity of Operations Plans(COOP). • Not all businesses or organizations have COOP. Public Awareness. • Public Awareness messages are not in alternative languages. • Local TV and radio stations do provide warnings but are effective only if tuned to. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Hazard Analysis 38-76 Ramsey County All-Hazard Mitigation Plan Recommendations • Conduct Public Education on the EAS and skywarn. • Provide warnings and public education in alternative languages and formats(ECHO). • Encourage burying power lines. • Discourage the planting of large trees near power lines and implement an aggressive trim back program. • Businesses, schools, and homes should have emergency plans and practice them. • All emergency shelters should be designated by recognizable signage. • Encourage businesses and other organizations to complete COOP. Hazard. Winter storms Ramsey County is subjected to a variety of winter storms. From Blizzards,to ice storms,to heavy snow and snowstorms. The following table illustrates the average snowfall for Ramsey County, along with record high snowfalls and l-day maximums. TABLE#11 Jan 13.7 in. 46.4 in. (l 982) 17.2 in.(1/22/1982) Feb 8.2 in. 26.5 in. (1962) 8.5 in. (2/15/1967 Mar 10.5 in. 46.1 in. (1965) 14.7 in. (3/31/1985) Apr 3.1 in. 21.8 in. (1983) 13.6 in. (4/14/1983) May 0.1 in. 2.4 in.(1954) 2.2 in. (5/2/1954) Jun 0.0 0.0 0.0 Jul 0.0 0.0 0.0 Aug 0.0 0.0 0.0 Sep 0.0 0.4 in. (1985) 0.4 in. (9/24/1985) Oct 0.6 in. 8.2 in. (1991) 8.2 in. (10/31/1991 Nov 10 in. 46.9 in. (1991) 18.5 in.(11/1/1991) Dec 10.1 in. 33.5 in. (1969) 12 in. (12/28/1982 Season Jul-Jun 56.3 in. 98.4 in (1983-1984) 18.5 in (I 1/1/1991) Blizzard. Blizzards,the most violent of the winter storms, are characterized by low temperatures, usually below 20°Fahrenheit, accompanied by strong winds in excess of 35 miles per hour with enough snow in the air caused by either falling or blowing snow to create visibilities of one-quarter mile or less for an extended period of time, usually at least three hours or more.They have the capacity to completely immobilize large areas. While blizzards can occur in Ramsey County from October through April,they most commonly occur from November through the end of March. According to the National Weather Service (NWS),a severe blizzard occurs when the occurrence of the following conditions lasting for three hours or longer: 1) Wind speeds of 45 mph or more; Hazard Analysis 39-76 Ramsey County All-Hazard Mitigation Plan 2) A great density of falling and/or blowing snow(reducing visibility frequently to near zero); and 3) Temperatures of 10°Fahrenheit or lower. Iee Storms. Freezing rain,probably the most serious of the ice storms, occurs during a precipitation event when warm air aloft exceeds 32°while the surface remains below the freezing point. When precipitation originating as rain or drizzle contacts physical structures on the surface ice forms on all surfaces creating problems for traffic, utility lines and tree limbs. Sleet Storms. Sleet forms when precipitation originating as rain falls through a rather large layer of the atmosphere that has below freezing temperatures allowing the raindrops to freeze before reaching the ground. Sleet is also referred to as ice pellets. Sleet storms are usually of shorter duration than freezing rain and generally create fewer problems. Heavy Snow or Snowstorm. In Minnesota 6 or more inches of snow define a heavy snow event in a 12-hour period and 8 or more inches of snow in a 24-hour period. Snow is considered heavy when visibilities drop below one-quarter mile regardless of wind speed. History TABLE#12 12/95 Western and Southern MN "The intensity of this storm prompted statewide closings of schools and many businesses on the 7th. 10/91 Statewide "Halloween Monster Storm". 28.4" snow at Twin Cities; 36.9" in Duluth. 03/89 Central and Southern MN 1 death. 600 traffic accidents in the Twin Cities metro area. 11/88 Southwestern MN Blizzard stranded or forced thousands of travelers to seek shelter in local SW MN communities. 03/85 Statewide I death in Renville County; I death in Douglas County. 11/83 Southern and Eastern MN 8 deaths. Up to 18"of snow; high winds. 04/83 Southeastern MN 17" of snow. 02/83 Statewide 12"of snow. 12/82 Southern and East Central 1 death in Lakeville (Dakota County). MN TABLE#13 M 0Centr al and Ice Storm -Freezing rain produced ice accumulations ranging east from t/4 to'/4 of an inch. Numerous car accidents were Minnesota reported, one of which resulted in a fatality. 11/14-15/1996 Southern Ice Storm - '/2-inch thick ice was common over the area. Minnesota Hazard Analysis 40-76 Ramsey County All-Hazard Mitigation Plan 01/17-1 8/1996 East Central and Ice Storm -An extended period of rain and freezing rain Southern resulted in significant icing conditions. Up to one-foot thick Minnesota ice formed on roads. There were significant tree damage and power outages. More than 180,000 Minneapolis/St. Paul metro residents and the entire town of Lafayette were without power. 12/13/1995 Southern Glaze-Between '/4 and '/2 inch of glaze occurred forcing some Minnesota school closures. 11/27-28/1994 Southwest, Heavy Snow and Ice-The snow closed the Minneapolis-St. Central,Northeast, Paul International Airport. The storm contributed to at least and Southeast three fatalities. A buildup of ice and snow, combined with Minnesota. strong winds, resulted in numerous downed power lines. 04/28-29/1994 Entire State Heavy Snow and Ice-Heavy, wet snow, sleet,and freezing rain occurred. 03/23-24/1994 Northern and Heavy Snow And Ice -A late March snowstorm deposited a Central Minnesota band of heavy snow, up to 10 inches, as well as a mixture of freezing rain, sleet, and snow, causing extremely slippery road conditions. 11/12-13/1993 All but Southeast Ice Storm and Snow -A wintry mixture of precipitation in the Minnesota form of freezing rain, sleet, and snow with significant accumulation of ice. Five inches of snow fell on top of the ice making travel hazardous. TABLE#14 Ramsey 11/24/1993 8:00am Heavy Snow 0 0 0 0 County Ramsey 01/05/1994 l 1:00am Heavy Snow 0 0 0 0 County County ey 04/28/1994 4:00am and I eSnow 0 0 0 0 Ramsey 11/27/1994 5:00am Heavy Snow 0 0 0 0 County and Ice Ramsey 11/26/1995 3:00pm Heavy Snow 0 0 0 0 County Ramsey 12/08/1995 3:00am Heavy Snow 0 0 0 0 County Ramsey 12/13/1995 2:00am Glaze 0 0 0 0 County Ramsey 01/10/1996 1:00pm Heavy Snow 0 0 0 0 County Ramsey 01/17/1996 2:00pm Ice Storm 0 0 0 0 County Ramsey 03/23/1996 9:00 pm Heavy Snow 0 0 0 0 Hazard Analysis 41-76 Ramsey County All-Hazard Mitigation Plan County Ramsey 11/20/1996 2:00am Heavy Snow 0 0 0 0 County Ramsey 11/22/1996 9:00pm Heavy Snow 0 0 0 0 county Ramsey 12/14/1996 1:00pm Heavy Snow 0 0 0 0 County Ramsey 12/23/1996 5:00am Winter Storn 1 0 0 0 County Ramsey 03/13/1997 12:00am Winter Storn 0 0 0 0 County Ramsey 03/08/1999 12:30am Winter Storn 0 0 0 0 County Ramsey 01/12/2000 5:30am Heavy Snow 0 0 0 0 County Ramsey 01/19/2000 5:30am Heavy Snow 0 0 0 0 Coun Ramsey 12/28/2000 2:00am Winter Storn 0 0 0 0 County Ramsey 01/29/2001 7:00pm Winter Storn 0 0 0 0 County Ramsey 03/11/2001 11:00pm Heavy Snow 0 0 0 0 County Ramsey 11/26/2001 4:00am Winter Storn 0 0 0 0 County Ramsey 03/08/2002 6:00pm Winter Storn 0 0 0 0 County Ramsey 03/14/2002 8:00am Winter Storn 0 0 0 0 County Ramsey 02/02/2003 6:00pm Winter Storn 0 0 0 0 County Ramsey 11/22/2003 6:00pm Winter Storn 0 0 0 0 County Ramsey 12/09/2003 3:00am Winter Storn 0 0 0 0 County Ramsey 01/24/2004 9:00pm Winter Storn 0 0 0 0 County Ramsey 02/01/2004 2:00am Winter Storn 0 0 0 0 County Ramsey 03/05/2004 12:00am Winter Storn 0 0 0 0 County Totals: 1 0 0 1 0 htt ://www4.ncdc.noaa. ov/c i-win/wwcgi.dll?wwevent—storms Hazard Analysis 42-76 Ramsey County Alt-Hazard Mitigation Plan Risk Assessment While all winter storms pose some risk, ice storms probably pose the most risk. While ice storms are unlikely to inflict serious damage to households or public buildings they can result in significant safety concerns for the traveling public. Like the severe summer storms, ice storms are not confined to any particular geographic area although those areas having higher population densities and therefore more power lines,trees and other public infrastructure are at greater risk for property loss than other parts of the county. Other winter storms posing some degree of threat to the County, it's people and structures are blizzards,the extremely cold temperatures that follow blizzards, and very heavy snowstorms. Winter storms of all types can cause property damage, loss of life and personal injury, disrupt transportation, communication and emergency services,threaten public health and safety, and be significant threats to essential public infrastructure and services such as power. Frequency Moderate Intensity Moderate Location Countywide Extent Damage to property, infrastructure and risk to life Duration A few days Seasonal Pattern Winter Speed of Onset Rapid Warning Time 12—36 hours Probability of Future High Occurrences Impact on People and Housing Ice storms affect the mobility of people whether traveling by auto or on foot and can create significant safety concerns, particularly for the elderly and others whose mobility may be restricted. The ice storm of March 19, 1992 was a particularly severe storm that affected the whole county. This storm was particularly long in duration allowing for significant ice build-up on all surfaces and making it particularly challenging to maintain safe walkways, streets and highways. This storm resulted in traffic fatalities and numerous other injuries due to less serious traffic accidents or people falling due to slippery walkways. The risk to people caused by ice storms is generally quite limited since storms of long duration and heavy precipitation are not frequent and most people can avoid being out during the storm. In addition,warnings for these storms usually provide significant lead-time to make alternate plans or seek shelter. For people who must be out there are significant safety risks whether traveling by car or foot at least until these surfaces can be treated with sand or chemicals to reduce slippage. One of the greatest threats to people from these storms is the loss of power. Ice and sleet storms can leave residents without heat or electricity for several hours or days. This 1 Hazard Analysis 43-76 Ramsey County All-Hazard Mitigation Plan often can create a significant hazard to human and animal life. This burden is increased for the special populations such as elderly and people on life support systems. FEMA states that the occurrence of severe blizzards has a substantial impact on communities and can often result in loss of life due to both accidents and hypothermia. Stranded drivers often make uninformed decisions, such as leaving their cars to walk in conditions unfriendly to human capabilities, putting their lives in greater danger. Because of the blinding snow typical of blizzards, drivers are also at risk of collisions with snowplows. Drivers and homeowners without emergency plans and kits are vulnerable to the life-threatening effects of blizzards, such as power outages, cold weather, inability to travel, communicate or obtain goods and destinations. Housing risks in general are minimal. The greatest risk to housing is damage caused by falling tree limbs; in addition to structural damage property owners also suffer additional property loss because of damage to other landscaping from heavy ice accumulation. The frequency of structural fires tends to increase during blizzards,primarily due to utility interruptions and residents' use of alternative heating methods(fireplaces,gas or propane heaters). According to the FEMA the occurrence of severe blizzards also has a substantial impact on communities, utilities, and transportation systems. In addition to the impacts on transportation, power transmission, communications, agriculture, and people, severe winter storms can cause extensive erosion, and property loss. �. Impact on Commercial and Industrial Structures Blizzards create significant hazardous life,travel, and employment conditions. Often accompanied by very cold temperatures, blizzards possess the ability to immobilize segments of the county's population and economy for significant periods of time. The risk is primarily to travelers, truckers and delivery personnel because of severe drifting of snow and the poor visibility that accompanies these storms. County road crews and county equipment necessary to combat the storm face at least a limited risk while trying to make roads safer for the public and commercial and industrial vehicles and activities. Impact on Critical Infrastructure The weight of the heavy accumulations of ice and snow can bring down trees, electrical wires, telephone poles and lines, and communication towers as well as building collapses and damage to infrastructure. Communications and power can be disrupted for days while utility companies repair the extensive damage;this can cause households to be without power for several days, and may result in significant economic loss. Not to mention the disruption of essential services in affected communities. Hazard Analysis 44-76 Ramsey County All-Hazard Mitigation Plan Infrastructure,particularly overhead power lines, is also at risk of winter storms. Ice and wind can take down power lines,which could knock out power for residents and businesses. The risk is higher in cities because of the potential for ice-laden tree limbs to fall on weighted utility lines; however, rural areas are also at risk where the sheer weight of the ice combined with the potential for higher winds is often enough to take down utility lines. Blizzards also pose some risk to equipment and county personnel responsible for clearing roads. In assessing risk to snow events the county has identified those spots on the county highway system most susceptible to severe drifting and poor visibility. If roads are impassible, emergency vehicles will be unable to respond efficiently to calls, if at all. Also, due to the cold weather, there may be an increase in calls for emergency response. This could strain emergency response resources. Also, if roads are impassible, employees may have a difficult time getting into work, and absenteeism could soar as a result. Relationship with Other Hazards—Cascading Effects Power outages. Power outages that result from downed utility lines create safety concerns for residents where heat is not available for an extended period of time and may cause serious internal damage to the home because of burst water pipes. Flooding. A series of extremely heavy snowfalls, or a much greater than normal accumulation of snow, over an extended period of time,may result in significant and rapid spring runoff that could cause serious flooding. Fires. During cold weather, people tend to use fireplaces or space heaters. if these are used improperly or left unmonitored, fires can ensue. Plans and Programs Currently in Place • HSEM publishes information on Winter Hazard Awareness Week,which is also linked to on the RC EMHS website. • The Warning and Forecast Branch of the National Weather Service publishes information on Winter Storm Safety. This is also linked to from the RC EMHS website. (http://www.nws.noaa.gov/om/brochures/wntrstm.htm): Winter storm safety information. • The American Red Cross: Winter storm safety information is also linked to on the RC EMHS website. Gaps and Deficiencies • Local TV and radio stations do provide warnings but are effective only if tuned to. • A majority of the power lines in the county are above ground and subject to damage from ice storms, wind and falling tree limbs. • There are few community requirements that discourage the planting of large trees near power lines. Hazard Analysis 45-76 Ramsey County All-Hazard Mitigation Plan Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations • Encourage critical facilities to buy and maintain generators. • County and local public works departments should have plows and other snow removal equipment ready in advance of the snow season_ Sufficient supplies of sand and chemical should also be maintained. • Ensure that local building officials enforce the building codes to avoid structural damage in the event of a large heavy snowfall. • Aggressive trim back programs should be implemented. L.- Hazard Analysis 46-76 Ramsey County All-Hazard Mitigation Plan TECHNOLOGICAL HAZARDSIHUMAN INDUCED Hazard.Dam&Levee Failure Dam failure could be defined as the collapse or failure of an impoundment resulting in downstream flooding. Dam failures can result in loss of life and extensive property damages. Dam failure can result from an array of situations, including flood events, poor operation, lack of maintenance and repair and terrorism. One of the main benefits of dams is to hold backwater. This is important during high water or floods, especially during spring runoff and immediately after heavy rains. Although dams act to prevent harm from flooding, they do pose potential threats if they fail. Dam failure can push a wall of water down the valley below the dam, destroying many anything in its path. A dam is defined as a barr ier preventing the flow of water, or a barrier built across a watercourse for the purpose of impounding water. A levee is defined as an embankment for preventing flooding, or a continuous dike or ridge for the confining of water. History Although there are no dam failures on record for Ramsey County, a number of floods have '1 occurred in the downtown St. Paul area and thus a number of improvements have been made to the levee system. Risk Assessment The only Lock and Dam in Ramsey County, is Lock and Dam 1 located on the Mississippi River mile 847.9. According to the US Army Corps of Engineers,this dam is 56 feet wide by 400 feet long. The dam consists of an Ambersen concrete overflow structure 574 feet long, hydro power station owned and operated by Ford Motor Company located in St. Paul, MN next to Lock and Dam 1. The lock is 56 feet wide by 400 feet long. The dam was constructed in 1917, reconstructed in 1929, and the main lock was completed in May 1932. The last major rehabilitation was done from 1978— 1983. The flood stages of Lock and Dam l are listed in Table#15. Few residents and their homes would be impacted by dam failure, however, a number of businesses and the St. Paul Downtown Airport (Holman Field) lie within the current floodplain and would most certainly be affected by a dam failure. A major dam break also has the potential to destroy bridges, railroad tracks and a number of major roads downstream from the dam. Although risks are minimal, dam failure can occur in Ramsey County. This will be covered more extensively in the St. Paul Hazard Mitigation Plan. Hazard Analysis 47-76 Ramsey County All-Hazard Mitigation Plan TABLE#15 PSG VP Plan 500-1-1 TAE F RIVER STAGE TAEULATION Updated: lyfa-cli 21; '2000 1 River Cage River Drainage (sage nVS Nliinor Alert Major Flood Rationale LL Date 14r1e Area Zero Flood Flood Stage ; Flood of Record j for Selection Established Sg h•Liiles Elevation Stage Stage Stage StagoT ear of USGS Station 11obilization NUS Site ID Stage MISSISSIPPI 839.3 , 36,800 684.16 14.0 18 0 20.0 1 23.0 26.011965 14 ft All dates and RIVER (1912) 24.5/1969 j flaps t at St Paul 1IN 683.62 23.612001 stations olierational USGS Gage (1929) 22.4/199.1 14 ft Urban Est: 1867 flooding be; ns USGS: " inLilydale 05131000 I 18.5 ft:H olmrt an 1 tSlrt: (Field Airpo t. # Closes STPM5 19.2 2 ,, . fl Lock, l Damn 2 goes Out � , ! of oi-eIatlorl I 120.0 ft: { f$1Iobmfizstmr,nbr 1 city i 22.5 ft: 1� Milwaukee j Railroad--Lils ! E 24.4 ft AtYWC C 1 E access road t ` i3 tlu e atene cl 1 1 24 5 ft: r { Evem;ilun in- � ` alI o�emun� t ( ! closed t } 28.5 ft:Top j elevation } (712.5)right l bank levee and floodwall at USG S, gage site t oti Robert ;tseetBrmdge i Refer to[��rP1I Manual. Hazard Analysis 48-76 Ramsey County All-Hazard Mitigation Plan Frequency Rarely Intensity High Location Countywide; but most affected is the Mississippi River floodplain area Extent Damage to property, infrastructure Duration Several weeks Seasonal Pattern Spring and summer Speed of Onset Rapid Warning Time Minimal, if any warning Probability of Future Very Low Occurrences Impact on People and Housing There is a risk to numerous people if there was a dam failure. Although there is minimal housing in this area,there are a number of businesses and a reliever airport that would be flooded. Depending on when in the year the dam failed,there could also be a number of people killed and injured who are on recreation boats or swimming in the river. Depending on the amount of damage done to downstream bridges, anyone on the bridge at that time may also suffer injuries or even death. Most of the county's population is safe from a dam failure. There are some multi-family homes '1 within the 100-year floodplain that would be affected by a dam failure. Obviously, impact on those homes would vary depending on the extent of the failure. Impact on Commercial and Industrial Structures As stated earlier, there are a number of businesses and an airport located within the 100-year floodplain that would see devastating damage if there were to be a dam failure. Along with structural damage and possible indirect power loss to other nearby structures,the waterway would be unsuitable for use by boats and barges. This could cause great economic loss and increased prices for goods, as they would need to be brought in by truck or rail. A dam failure would cause the same damage as a flood in the floodplain area surrounding the dam. See the flood section for more details. Impact on Critical Infrastructure Although a dam failure has never occurred in the area, one in Ramsey County could be very hazardous on public infrastructure. A major dam break has the potential to destroy or damage an airport, bridges and a rail yard. Flooding from a major dam failure could also damage bridges downstream from the dam. There is a critical egress route from downtown St. Paul heading south that, if the bridge went out,would be of significant concern if egress from the downtown area were necessary. Aside from bridges possibly going out,the same effects of a flood would occur in the downtown floodplain area and would be responded to like that of a flood. See the flood section for more information. Hazard Analysis 49-76 Ramsey County All-Hazard Mitigation Plan Relationship with Other Hazards—Cascading Effects Flooding. Dam failure, although the risk is minimal, has the potential to be devastating to the areas within the floodplain. Dam failure would cause immediate flash flooding, destruction of property, erosion of the land,and the potential destruction of infrastructure, in the form of bridges going out. Floods from a dam failure could also stem fires, as the result of water getting into electrical systems. Also, hazardous materials could contaminate water supplies and raise public health concerns. Plans and Programs Currently in Place Emergency Plan. The U.S. Army Corps of Engineers has an Emergency Plan and Procedures in place for Lock and Dam#1 located in St. Paul. Dam inspection. The Minnesota Department of Natural Resources regulates nearly 900 of the numerous dams in the state. The DNR and U.S. Army Corps of Engineers regularly inspect the dam and reservoir capabilities for flooding and dam failure. Their report indicates that the size of the dam is adequate for any major floods or spring runoff. Gaps and Deficiencies • Property around the dam is owned by the City of St. Paul (East side of Mississippi River) and the City of Minneapolis (West side of Mississippi River), and is easily accessible by the public. Currently the DNR and U.S.Army Corps control security at the dam structure. However, local authorities are responsible for enforcing trespassing laws on city-owned property directly surrounding the dam. • The county does not monitor tributaries emptying into the reservoir to help identify large volumes of water in times of flooding. • The county does not have an identified evacuation plan. In the event of a dam failure, residents below the dam have not identified evacuation routes. • There is no communication system or program to warn downstream communities and residents. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations • Work with the City of St. Paul to address the zoning issues within the I00-year floodplain and dam failure radius. • Work with DNR, Division of Water,the U.S.Army Corps of Engineers and local law enforcement to ensure trespassing laws and security issues are being properly handled. • Assure that tributaries emptying into the reservoir are being monitored. • Identify an evacuation plan. • Build a communications system or program to warn and alert residents and business owners of dam failure. • Flood control dams may also create a water supply reservoir. Hazard Analysis 50-76 Ramsey County Ali-Hazard Mitigation Plan Hazard:Domestic Preparedness: Terrorism Terrorism is the unlawful use of force or violence against persons or property to intimidate or coerce a government. the civilian population, or any segment thereof, in furtherance of political or social objectives. --FBI Definition Contemporary terrorist actions include the traditional assassinations, bombings,arson,hostage taking, hijacking, kidnapping, seizure and occupation of a building, attacks on a facility, sabotage and perpetration of hoaxes. Newer categories of operations include ecological terrorism and the still largely potential "high- tech"terrorism using nuclear, biological, and chemical (NBC)weapons and materials. History This is considered public safety information and will be covered in the Public Safety Sensitive Section of the plan, which is not available for public view. Risk Assessment Ramsey County is part of the"Twin Cities."The Twin Cities of Saint Paul &Minneapolis are one of the largest metropolitan areas between Chicago and the West Coast. Ramsey County is the smallest and most densely populated county in Minnesota. The City of St. Paul is the capitol of the State of Minnesota. Ramsey County also has federal buildings including a Federal Courthouse and a major United States Post Office facility. Police agencies in Ramsey County have a lower than average number of police officers per capita than the United States as a whole. Ramsey County would make a very attractive terrorism target. A terrorist could attack anywhere, so all of Ramsey County is at risk for being in the target location. Frequency Minimal Intensity High Location Variable. Most likely downtown St.Paul. Extent Damage to property, infrastructure, and life Duration Unknown Seasonal Pattern No pattern Speed of Onset Rapid Warning Time Minimal, if any Probability of Future High Occurrences Impact on People and Housing The effect of a terrorist incident on people and housing is directly related to the type of terrorist attack including the means of attack, magnitude, duration, location, and any possible coordination of multiple attacks either locally, regionally, nationally or internationally. Hazard Analysis 51-76 Ramsey County All-Hazard Mitigation Plan A small attack by a single-issue lone wolf on a commercial venture will have virtually no effect on people or housing. On the other hand, a large coordinated attack on multiple venues will have a profound psychological effect on the population. A terrorist attack on critical infrastructures could have a significant effect on people and housing. If electrical service, fuel supply, water or sewer services were interrupted for a period of time the effects on housing and people will be evident. If people are not able to habitat their homes due to the lack of critical services, shelter space will be quickly overwhelmed. Homes are under risk of significant damage if electricity or natural gas supplies were to be interrupted in the winter months. Impact on Commercial and Industrial Structures The effects of a terrorist attack on commercial and industrial structures will be directly related to the type of terrorist attack including the means of attack, magnitude, duration, location, and any possible coordination of multiple attacks either locally, regionally, nationally or internationally. A limited attack will have much fewer consequences than a larger or coordinated attack. Obviously where and when an attack occurs will determine if there is a disruption to business activities. Some businesses, if hit, would drastically effect the economy. For example, if a mall were to be hit, people may not go to that specific mall or others for fear of another attack. if an attack were to occur at a grocery store, mass panic would definitely follow. The public may not trust food supply from a store or a restaurant. Overall, any business that is the victim of a terrorist attack will have a number of cascading effects. `-° Impact on Critical Infrastructure The effects of a terrorist attack on critical infrastructure will be directly related to the type of terrorist attack including the means of attack, magnitude, duration, location, and any possible coordination of multiple attacks either locally, regionally, nationally or internationally.The fact that it could be the critical facilities that are attacked increases the likelihood of adverse effects on critical infrastructure. Relationship with Other Hazards—Cascading Effects Terrorist damage to critical infrastructure increases the adverse effects of the hazards these critical infrastructures protect against. Bio-terror attacks have the ability to overwhelm the medical response infrastructure. Terror attacks to the electrical /water/sewage infrastructure can create environmental and health hazards. Attacks on government institutions and response agencies can hinder Public Safety response to other hazards including weather related/other natural disasters industrial accidents or terrorist perpetrated disasters. In the extreme, attacks on governmental institutions can have a damaging effect on the nature and structure of our society and it's ability to help in recovery from the attack. Hazard Analysis 52-76 Ramsey County All-Hazard Mitigation Plan Plans and Programs Currently in Place An all-hazards approach to terrorism response is taken. Continual Police/Fire/EMS training for WMD events. Emergency Management planning at the local and county levels, along with state planning efforts. Gaps and Deficiencies A major gap exists in the PREVENTION of terrorism and the training and education of the first responder to the terrorism threat; it's prevention, mitigation and response. Terrorism prevention will be much less expensive than response to an incident.Terrorism prevention is very dependent on personnel resources.Current Law Enforcement resources are dedicated to conventional crime fighting and response. A greater emphasis on criminal investigations will provide leads to possible terrorist activities while at the same time preventing and solving "every day"criminal activity.A greater emphasis on training will allow the first responder on the street to recognize possible pre-terrorism activity. There also is a gap and deficiency in the public's awareness of terrorism. Public education can be invaluable in helping the first responder community to respond to terrorism, whether it is using the public's eyes and ears to report suspected terrorism planning or helping the public to be prepared to help themselves in aftermath of a terrorism incident when the first responder community will be overwhelmed. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations • Continue training first responders on terrorism response. • Train first responders in terrorism pre-activity recognition. • Educate the public to be proactive in contacting law enforcement when something does not look/feel right. • Greatly expand the investigation of crimes that may be funding terrorism activities. • Greatly expand the investigation of crimes that may be precursors to terrorism activities. • Greatly expand the use of information sharing databases to coordinate the investigation of crimes to look for terrorism connections. • Increase the sharing of personnel between first responding agencies and disciplines to facilitate the crossover of knowledge and experience to help in the recognition of terrorism activities and response to terrorism incidents. Hazard.Fire Fire is defined as a rapid; persistent chemical reaction that releases heat and light, especially the exothermic combination of a combustible substance with oxygen. A fire is categorized as both a Hazard Analysis 53-76 Ramsey County All-Hazard Mitigation Plan natural hazard and a technological hazard that occurs in both the outside and non-outside environments. As a natural hazard, a fire is often the direct cause of a lightning strike that may destroy personal property and public land areas,especially on state and national forest lands. Most wildland fires, however,result from human causes such as debris burning, equipment use,and arson. The immediate danger from wildland fires is the destruction of timber,property,wildlife, and injury or loss of life to persons living in the affected area or using area recreational facilities. Long- term effects from wildland fires are numerous. Major fires can completely destroy ground cover, which can, in turn, cause erosion and lead to flash floods and landslides if heavy rains follow a major fire. As a technological hazard, fires have many causes including careless smoking, cooking,or campfires, arson, improper building wiring, industrial mishaps, and instances such as train derailments or transportation collisions. The fire problem in the United States, on a per capita basis, is one of the worst in the industrial world. Thousands of Americans die, tens of thousands of people are injured, and property losses reach billions of dollars because of fires.The annual losses from floods, hurricanes,tornadoes, earthquakes and other natural disasters combined in the United States average just a fraction of the losses from fire. The fire death rate, by State, is shown below. FIRE DEATH RATES BY STATE V 3_ sir:yam y� 4 {{ II F qtr �Bll��f tl'yyllrV �, 11c tl�a � sa a �MUnder 1 l deaths per million m 11-17 deaths per million 17-25 deaths per million 25+deaths per million Hazard Analysis 54-76 Ramsey County All-Hazard Mitigation Plan According to the National Fire Data Center of the U.S. Fire Administration, recent trends show a decline in the numbers of fires, deaths, injuries, and dollar loss to property. TABLE#l6 Ilium 1 107 26.3 23 1990 39 8.9 45 1999 48 10.1 30 However,despite these encouraging trends, an average of over 5,000 deaths and 28,000 injuries to civilians, and over 100 firefighter deaths occurred annually over the l 0—year period from 1987 to 1996. Wildfires A wildfire is an uncontrolled fire spreading through vegetative fuels, threatening to cause destruction to property. With more people making their homes in or near forests and rural areas the homeowners enjoy the beauty of the environment but face the very real danger of wildfire. Wildfires often begin unnoticed. They spread quickly, igniting brush, trees, and homes. Human error, such as arson and carelessness, are the cause of four out of every five wildfires. As a natural hazard, wildfires are caused as a result of lightning. The destruction of timber, property, wildlife, and loss of human life are the most frequent dangers from wildfires. Urban Fires For the purposes of this Plan, major urban fires are those structure fires in Ramsey County that were greater or equal to three alarm. The leading causes of fires nationally are arson, open flame, and cooking.The leading causes of fire deaths are smoking, arson, and heating. Between 70 and 80 percent of these deaths stem from residential fires. People under age 5 and over age 55 have a much higher death rate than the average population.These two age groups account for more than one-third of all deaths nationally. Structural Fires There are three types of structural fires including residential, public and mercantile, and industrial,manufacturing and other buildings. Residential fires include single-family dwellings, apartments, mobile homes, hotels and motels. along with dormitories. Public and mercantile fires include stores, restaurants, grocery stores, institutions, churches, public facilities, and educational buildings. Industrial, manufacturing and other building fires include basic industry, manufacturing, storage, residential garages,and vacant buildings. Vehicle Fires Vehicle fires include those that occur to aircraft,automobiles.trucks. trains, boats and buses. Hazard Analysis 55-76 Ramsey County All-Hazard Mitigation Plan Outside and Other Fires Dumpsters, trash, and other fires are not classified as a wildfire, urban, vehicle or structural fire. In Minnesota,outside fires are just as likely to occur in urban areas as in rural areas. It is notable that in 1998, 53 percent of all fires occurred in the Seven-County Metro Area, but these fires represent only 39 percent of the total dollar loss. The remaining 47 percent of all fires occurred throughout the rest of the state; however,this statistic represents 61 percent of the total dollar loss. History In Ramsey County a number of fires occur due to a variety of causes. The table below lists the data that was available from the Minnesota Fire Incident Reporting System (MFIRS). Ramsey County Fire Departments have 100%compliance for reporting fire response information with the State Fire Marshal's Office. Incendiary fires include vehicle fires, brush and grass fires,refuse fires,and structure fires, which includes homes (single family dwellings, apartment buildings, manufactured homes), businesses(office buildings,restaurants, malls) and sheds. Table#17 below shows the number of incendiary fires and the number of civilian deaths for the past 4 years. Although the number of fires has gone down over the years,the number of deaths, continue to rise. TABLE#17 2003 298 110 2002 276 103 2001 300 100 2000 369 96 http://www.dps.state.mn.us/fmarshal/firem fiirs.htm 1 Risk Assessment Fires have occurred throughout the County and have been the result of a variety of causes from accidents to arson. No area is prone to having more fires than another area,though a densely populated city typically has more calls for fire response than a rural city. Looking at the most recent history of fires in the County it is evident that people need more education on fires, including prevention, and assuring that smoke detectors are installed and working, along with fire extinguishers. MENZINEM Frequency Moderate Intensity Moderate Location Countywide Extent Damage to property, infrastructure and life Duration Several hours to a couple of days Hazard Analysis 56-76 Ramsey County All-Hazard Mitigation Plan Seasonal Pattern Primarily spring/summer Speed of Onset Immediate Warning Time Minimal Probability of Future Medium Occurrences Refer to the Wildfire Information Center for current data on wildfire conditions and burning restrictions. http://www.dnr.state.mn.us/forestry/fire/index.html Impact on People and Housing It must be noted that in the residential setting the leading causes ofwildland fires are debris burning, smoking and arson. Urban fires usually result from human rather than natural causes. Only two percent of the U.S. Wildfires are a result of lightning compared to 85 percent that result from human intervention. In the past 15 years 955 Minnesota civilians have died in fires. But fires in Greater Minnesota have outpaced those in the Seven-County Metro Ares by a rate of two to one. Incidents in residential structures continue to be the primary cause of death and injury as a result of fire. Lack of properly working smoke detectors is often cited as a contributing factor. Leading causes of fire in residential settings continue to be cooking,heating and incendiary. Over the past several years, incendiary or arson continues to be the leading cause of structure fires in the state. In 1999, structures were involved in 28 percent of the incendiary fires, 51 percent of these were residential. The loss from incendiary fires in 1999 was over$17 million in Minnesota. A fire concern in Ramsey County is that a number of the homes built in the county were built prior to 1980. By 1970, 65%of the homes were built, and by 1980 81%of the homes had been built. This means that most homes were built before stricter building codes went into effect. Also,older homes and structures in general, tend to have a greater potential of utility failure, like furnaces, stoves and even electrical outlets. Impact on Commercial and Industrial Structures Commercial and industrial structures also pose threats for fire. Commercial and industrial fires are particularly dangerous when they occur in the downtown districts. In these areas, the buildings are typically closely grouped and sometimes connected to other businesses. A fire in these buildings could easily spread to other connecting or closely located commercial buildings. A number of these structures are also older and building codes, such as sprinkler systems, are not in all businesses. As new structures are built and older ones are remodeled, the latest building codes will be enforced. Hazard Analvsis 57-76 Ramsey County All-Hazard Mitigation Plan These facilities could also contain hazardous materials causing the fire to be an even larger hazard to emergency responders and the community as a whole. Impact on Critical Infrastructure Fires at any critical facility are obviously a great concern. Typically these facilities are kept up to code with regular inspections and are equipped with the latest in fire detection devices and generally have sprinkler systems. Though, fires can start from various causes and no building is free of harm from a fire. Depending on the location of where the fire breaks out, the ignition source, and the surrounding environment, will determine how extensive the damage is. Also,the layout of the building and the fire measures that are put into place(i.e. fire doors, fire extinguishers, alarms, etc.) will be key factors in the extent of the damage that occurs. If a fire is large or out of control and requiring a number of assets and mutual aid agreements to be enacted, other areas may see a longer wait time for response due to the reprioritization of assets. This could tax the emergency responders in a region and mutual aid may be needed to fulfill the day-to-day operations while a fire is being fought. Relationship with Other Hazards—Cascading Effects Flooding and Erosion. Major fires can completely destroy ground cover. If heavy rains follow a major fire, flash floods, heavy erosion, landslides and mudflows can occur. Service disruptions. Major fires can completely destroy structures, including essential public facilities, and utilities like electric and gas lines can be damaged and even destroyed. This could cause service disruptions to a small area or a large area depending on the extent of the damage. The extent will also determine how long service is interrupted. Health risks. Destruction or damage to essential infrastructure such as water and wastewater facilities can cause public health risks. Again, the extent of the damage will determine how long of period of risk there will be. Hazardous Materials. Fires can start where hazardous materials are present or spread to areas containing hazardous materials. Hazardous material fires can cause a great public health risk. Plans and Programs Currently in Place Minnesota Department of Natural Resources(DNR),Division of Forestry. This division has primary responsibility for wildland fire protections on 22.8 million acres of public and private land throughout the state. Its total responsibility encompasses 45.5 million acres or 89 percent of the total land base. MN DNR,Division of Forestry. This division also runs weather stations and collects weather data on a daily basis. This data is put into a U.S. Department of Agriculture(USDA) Fores Service computer,which uses the National Fire Danger Rating System to determine daily and forecasted fire danger indices. The indices are combined with specially tailored fire weather forecasts from the National Weather Service(NWS)to develop short-range guidelines for scheduling detection, equipment standby and personnel. Hazard Analysis 58-76 Ramsey County All-Hazard Mitigation Plan State Fire Marshal Department(SFMD). The SFMD manages a variety of fire prevention and enforcement programs intended to reduce the likelihood and impact of fires. These programs include development of fire codes, fire safety inspections, public education and maintenance of statistical fire data from which fire prevention and response plans are developed. Minnesota Arson Reward Project. Incendiary and arson fires continue to be a very large threat throughout the state. The Minnesota Arson Reward Project was developed to deter crime of arson in the state of Minnesota. Fire Protection Systems Program. The mission is to save life and property through effective licensing, plan review, and inspection of fire protection sprinkler systems,to work together with government, industry, and the public to improve the quality of installation of fire protection sprinkler systems; and, to regulate the fire protection sprinkler industry in a fair, consistent, and equitable way to achieve effective enforcement and administration of statutory obligations. Public School Inspection Program. The primary focus of this program is to eliminate the fire and safety violations in public school building that have historically contributed to disastrous events. Minnesota Juvenile Firesetter Program. This program developed regional task forces responsible for providing the necessary components for successful interventions to continued juvenile firesetting. Task forces are comprised of agencies that include the fire service,juvenile justice system, police departments, mental health agencies, and various social service divisions. Fire and Life Safety Inspection Teams. The residential fire safety inspection team inspects all licensed hotels, motels and resorts throughout the State and conducts inspections of family/group child care, family/group foster care, child care centers, complaints and other special request inspections. The health care fire safety inspection team is responsible for conducting annual fire and life safety inspections in health care facilities licensed by the Minnesota Department of Health and residential group homes licensed by the Minnesota Department of Human Services. Code Development/Plan Review. The goal of this initiative is to provide consultation and technical assistance in matters related to fire safety to local/state fire building officials, property owners/managers, architects, engineers, contractors and the general public. Fire/Arson Investigation Team. This unit is comprised of eleven investigators and one trainer. The team assists fire officials and law enforcement by investigating large numbers of fires per year that are determined to be suspicious. Minnesota Office of Pipeline Safety. The Office of Pipeline Safety manages a variety of public awareness and compliance programs, such as the Gopher State One Call "Call Before You Dig' program to ensure the safe operations and maintenance of natural gas and hazardous liquid pipeline systems and facilities in Minnesota. Zoning. Zoning departments throughout the county are responsible for regulating the development of new construction. These departments are also often in charge of inspections. Hazard Analysis 59-76 Ramsey County All-Hazard Mitigation Plan They are also charged with enforcing safety restrictions including setbacks, lot coverage, depth and structure height. Typically,the inspectors are in charge of inspecting residential structures, while the fire marshal inspects commercial structures for potential fire hazards. Gaps and Deficiencies • Lack of regulations regarding vegetation on property. • Lack of training for residents on how to properly clean chimneys, safe cooking in the kitchen, or holiday hazards. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations Public Education. • A major public education effort which uses"Smokey Bear"to promote Forest Fire Prevention. • Conduct public education on fire-resistant landscaping. • Expand publication of the Arson Hotline. • Provide information to the public on how to check and maintain their smoke detectors and fire extinguishers in their home. Preparedness. Continue regional approach to spending grant dollars to assure that fire departments are adequately prepared and reduce the duplication of efforts and purchases. Encourage all jurisdictions to enact a standard set of codes, covering at a minimum building, plumbing. electrical and fire. Residential: Available and/or mandated fire detection, suppression and preparedness equipment. • Fire extinguishers • Smoke and heat detectors • Escape ladders Industrial/Commercial: Available and/or mandated fire detection, suppression and preparedness equipment to comply with OSHA mandates. • Emergency evacuation signs/plans • Fire extinguishers • Smoke and heat detectors • Fire sprinkler systems Local Jurisdictions: • Recruit career and volunteer firefighters Hazard Analysis 60-76 Ramsey County All-Hazard Mitigation Plan • Recruit career and volunteer emergency medical services personnel • Ensure local fire departments have an inspection program so that all commercial and multi-resident structures are inspected once per year. • Encourage all First Responders to be trained at least to the HAZMAT Awareness Level. • Encourage more joint training among First Responder agencies regardless of existing formal mutual aid agreements. • Promote and enforce building codes that require fire sprinkler systems in every new commercial, residential or industrial building. Response. Improve mutual aid agreements so that reimbursement can be obtained when enacted. Hazard.Hazardous Materials Hazardous materials are comprised of substances that are either flammable or combustible, explosive. toxic. noxious, corrosive, oxidizers, irritants or radioactive. Hazardous Materials exist as a part of everyday life. In fact, they make the standard of living that we enjoy possible. The challenge is to use and transport hazardous materials in a safe way that does not harm the community and prepare an effective response to unwanted releases of hazardous materials when they occur. From a hazard mitigation perspective, the existence of hazardous materials presents two distinct --� arenas that must be addressed: those associated with hazardous materials use at fixed facilities and those associated with the transport of hazardous materials. In either case, a hazardous material spill or release can pose a risk to life, health or property. An incident can force the evacuation of a few people, a section of a facility or an entire neighborhood or community, resulting in significant economic impact. Spilled material can be costly to cleanup and may render the area of the spill unusable for an extended period of time. A relative technological issue is the dependence of so many businesses and government on the availability of computer-based information processing tools and communications networks. Disruption of these systems caused by any means can have a significant impact on the ability of business and government organizations to function. Fixed Facilities A variety of hazardous materials exist in fixed facilities. They run the gamut from flammable liquids stored or used to fuel vehicles,through exotic chemicals used in manufacturing processes, to radioactive materials and biological agents in medical facilities. Some materials are particularly lethal even in small amounts,while others require strong concentrations with prolonged exposure periods to cause harm. In the State of Minnesota. facilities are required to prepare and file Risk Management Plans with the U.S. Environmental Protection Agency (EPA) as required under the Clean Air Act (CAA), Section 112(r). This section requires facilities that store or use threshold quantities of certain Hazard Analysis 61-76 Ramsey County All-Hazard Mitigation Plan hazardous materials to prepare an analysis of off-site consequences of accidental releases of substances regulated under the section. Transportation Hazardous materials are conveyed by a variety of transportation modes, including: • Aircraft • Pipeline • Rail • Road • Water Each mode presents variations on the type, quantity, configuration and frequency of transit through the State. Each mode also presents differing levels of risk of unwanted release of the hazardous materials while in transit. Transported products include hazardous materials moving from producers to users, moving between storage and use facilities, and hazardous waste moving from waste generators to treatment and disposal facilities. Each of the specific categories of hazardous products identified in Table#19 (biological,hazardous chemicals, hazardous waste, nuclear) are moved through the State by various transport means. In addition, the on-board fuel supply of the vehicle transporting the hazardous cargo becomes involved and contributes to the scope of the hazardous materials incidents as a result of vehicle accident. The most recent information available on volume of total cargo(both hazardous and non- hazardous)by mode of transportation is presented below in Table#18. TABLE#18 Single Mode 114,829,000.000 247,293,000 88.4 91,432,000,000 Truck 100,592,000.000 158,187,000 56.6 25,192,000,000 Rail 7,318,000,000 88,812,000 23.9 48,043,000,000 Water 1.661,000.000 15.132,000 5.4 17,924,000,000 Air(includes truck/air) 3,962.000,000 116,000 - 164,000,000 Pipeline 1,332.000,000 7,047,000 2.5 Data not available Multiple Mode 34,120,000,000 26,486,000 9.5 24,498,000,000 Aircraft Aircraft, especially commercial aircraft, carry large amounts of flammable liquids as a fuel source. Accidents involving aircraft create the situation where that fuel may be released in addition to any hazardous cargo that might be carried. Hazard Analysis 62-76 Ramsey County All-Hazard Mitigation Plan Pipeline Hazardous materials transported by pipeline are either compressed or liquefied gas or pressurized flammable liquids. When a release occurs,the product usually vents under high pressure until the leak is detected and the valves controlling the product are closed. In high-pressure transmission lines,the quantity of product released is usually large due to the high pressures used and the spacing between control valves. For liquid releases from transmission lines,the amount released can be several hundred thousand gallons. Road National data from U.S. Department of Transportation (DOT) indicates the type of hazardous material being released in both fatal and non-fatal accidents. TABLE#19 Explosive 2.3% 3.0% Gases 9.3% 6.5% Flammable Liquids 51.2% 42.3% Flammable Solids 0.0% 0.7% Oxidizing Substances 2.3% 2.0% Poison and Infectious Substances 0.0% 1.1% Radioactive Material 0.0% 0.0% Corrosives 7.0% 6.5% Miscellaneous Dangerous Goods 14.0% 17.8% Missing 14.0% 20.0% Total Numbers 4,300 54,100 For more info:http://www.ai.volpe.dot.gov/CrashProfile/crash.asp?file=NatProfileI998.pdf Rail According to the EPA, Office of Compliance Sector Notebook Project, "Profile of the Ground Transportation Industry, Trucking, Railroad, and Pipeline, "there are 4,500 miles of Class I railroads in Minnesota. The spilling/leaking of hazardous materials is a significant environmental concern for the rail industry. According to DOT statistics,approximately 16 percent of all nationwide transportation incidents involving hazardous material in 1999 were from rail transport. In addition to being harmful to the environment, hazardous material spills and release are subject to a variety of environmental regulations and may result in costly cleanups or fines. Valve leakage or safety valve releases can be sources of material spills on pressurized and general service tank cars or other hazardous material containers such as covered hoppers, inter-modal trailers/containers, or portable tanks. These leaks can manifest themselves as odors or vaporous clouds from tanker top valves; spraying or splashing from the tanker top valves;wetness on the side of the car; or Hazard Analysis 63-76 Ramsey County All-Hazard Mitigation Plan drainage from the bottom outlet valve. Inter-modal container doors and other openings can be spill/release sources. Unloading and transfer facilities are high potential spill and release areas as well. Water Transportation of hazardous materials by water presents particularly difficult mitigation issues for land-based responders. One of the prime objectives of hazardous materials incident response is to contain the product before it reaches waterways. Releases that occur from water vessels go directly into the water,and thus the ability of responders to contain the product is more difficult. The following Map#2 shows the number of hazardous material sites per county in Minnesota. MAP#2 Hazardous Material Sites Per County Small Quality Generators E E �i 1_. z- - 1 Small Quality Generators -23 �f f 24-57 58 -205 I 1 � � 206 -747 0 No Data _ �_ �� �,-- �`•i Ramsey County E 90 O 90 120 Mlles V Hazard Analysis 64-76 Ramsey County All-Hazard Mitigation Plan Clandestine Drug Labs(Meth Labs) A clandestine drug lab(or clan lab) is a collection of materials and ingredients used to manufacture illegal drugs. Methamphetamine (meth) is the drug most commonly made in Minnesota labs. Minnesota officials discovered and seized about 400 drug labs during 2003. Most of these tabs were located away from the largest Minnesota cities, in rural or semi-rural areas, although they do occur in the urban and suburban area. Meth labs have been discovered in private homes and apartments, hotel and motel rooms, restaurants, manufactured homes,barns, storage facilities, fields, vacant buildings and moving or stationary vehicles. While law enforcement agencies report different numbers, it appears that there were 17 labs in 2003 in Ramsey County. According to information gathered from the St. Paul—Ramsey County Department of Public Health 9 labs were located within St. Paul and 8 were in suburban Ramsey County. Best estimates are that the number of meth labs in Ramsey County has slightly increased since 2000, while the number has increased substantially in rural Minnesota. Table #20 shows the number of meth labs found in Ramsey County(including St. Paul)over the past 4 years. TABLE#20 2000 8 2001 11 2002 10 2003 17 Meth is made mostly from common household ingredients. When these ingredients are mixed and"cooked"together they make a dangerous drug and potentially harmful chemical mixtures that can remain on household surfaces for months or years after"cooking" is over. According to the St. Paul—Ramsey County Department of Public Health, approximately five to seven pounds of chemical waste are produces for each pound of meth manufactured. Therefore,each drug lab is a potential hazardous waste site, requiring evaluation. There may be health effects in people exposed to lab chemicals before, during and after the drug-making process. In addition to the dangers of active drug labs and possible harm caused by lab residues in uncleaned, former labs,meth use and manufacture is associated with: increased crime, particularly property crimes, personal violence, child abuse and endangerment; increased demand for medical and social services, including foster-and short-term care, drug and psychiatric treatment, and various public health services, increased demands on jails and jail services, fire department and law enforcement agencies, and additional strain on educators, parents and communities. Communication about meth labs could improve. For example, of the 8 meth labs in suburban Ramsey County in 2003,the Department of Health was informed about 3. No notifications came from local or state law enforcement agencies. Hazard Analysis 65-76 Ramsey County All-Hazard Mitigation Plan Meth lab cleanups are handled inconsistently in the County. • In St.Paul, upon discovery of a clan lab, the Police Department will notify the Fire Department's Hazmat Unit and the Citizen's Service Office Code Enforcement Unit. The Hazmat Unit will determine if the structure is habitable. If unsafe levels of toxic or hazardous materials are found to be present,the Code Enforcement Unit will condemn the structure under the authority of Chapter 34 of the city legislative code,Minimum Property Maintenance Standards for Structures and Premises. The structure may not be occupied until an environmental testing company has tested it and found to be free of toxic and hazardous chemicals above unsafe levels. • In suburban Ramsey County there are no housing codes, and the only authority guiding a public health response is the public health nuisance law found in Minnesota Statue 145.08. The Department has responded to meth labs in a variety of ways, depending on the public health risk evident at the site. Contractors or Hazmat teams under direction usually remove chemicals that pose an imminent threat by local or State law enforcement agencies. State superfund (through the MPCA)and federal drug enforcement funds pay for this immediate cleanup. A number of Minnesota Counties have adopted public health nuisance ordinances that serve to clarify the roles, responsibilities and procedures involved in responding to meth labs. Additional information can be found at: http://www.health.state.mn.us/divs/eh/meth/index.htmi History TABLE#2l 1997 Statewide MN ranks 37 out of 56 reporting states and territories with about 30,000,000 pounds of hazardous materials released from fixed facilities based on data from EPA's Toxic Release Inventory (TRI). http://www.epa..P,ov/tri/tri98/state/ TABLE#22 1997 1999 StatcNvidc An avera-e of 261 hazardous materials incidents per year occurred, resulting in an average dollar loss of$703,801 and a three-year total of one death and 6 injuries. Minnesota ranked 22nd in 1997, 20`h in 1998 and I 91 in 1999 in the number of hazardous materials incidents among all the states. htt ap !hazmat.dot.,ov/fites/hazmat/hmisframe.htm Hazard Analysis 66-76 Ramsey County All-Hazard Mitigation Plan TABLE#23 1997- 1999 Statewide An average of 9.3 hazardous materials incidents per year occurred involving aircraft, resulting in zero dollar loss and zero deaths or iniurieS. http://hazmat.dot.gov/files/hazmat/hmisframe.htm 1994- 1999 Statewide 752 accidents and 19 incidents during the past five years in MN are reported in the National Transportation Safety Board (NTSB)Aviation Accident/Incident Database. In the NTSB database, an event is classified as an accident or an incident. "Aircraft accident"means an occurrence associated with the operation of an aircraft that takes place between the time any person boards the aircraft with the intention of flight and all such persons have disembarked, and in which any person suffers death or serious injury, or in which the aircraft receives substantial damage. The NTSB defines"Incident"to mean an occurrence other than an accident, associated with the operation of an aircraft, which affects or could affect the safety of operations. http://nasdac.faa.gov/asp/fw ntsb.asp 1994- 1999 Statewide 1282 incidents exist in the Federal Aviation Association (FAA) Incident Data System. The FAA Incident Data System contains incident data records for all categories of civil aviation. Incidents are events that do not meet the aircraft damage or personal injury thresholds contained in the NTSB definition of an accident. For example, the database contains reports of collisions between aircraft and birds while on approach to or departure from an airport. While such a collision occurred is valuable safety information that may be used in the establishment of aircraft design standards or in programs to deter birds from nesting in areas adjacent to airports. htti)://nasdae.faa.gov/as /fw fids.as TABLE#24 1986 Ramsey At 4 a.m. on July 8, 1986, a gas pipeline owned by Williams County Pipeline Company, ruptured, sending vaporized and liquid gas into the streets of Mounds View, Minn. Twenty minutes later a car passed and ignited the gas. Two people burned to death. The city attempted to prevent the pipeline from resuming operation until safety concerns were dealt with. Pipeline company officials then went to federal court and secured a permanent injunction blocking the city from taking actions restricting their operations. This incident with the Williams Pipeline Company resulted in Hazard Analysis 67-76 Ramsey County All-Hazard Mitigation Plan the State of Minnesota creating the Office of Pipeline Safety in December of 1986. htip://www.dps.state.mn.uLpipeline/opsabout.html 1994- 1999 Statewide An average of seven federally reportable pipeline incidents/accidents have occurred per year. State staff has investigated an average of 40 incidents per year since 1994 based on State Fire Marshal data. btti)://www.dDs.state.mn.us/pipeline/Statistics.htm TABLE#25 1997- 1999 Statewide An average of 245.3 hazardous materials incidents per year occurred involving highway transportation, resulting in an average $699,489 dollar loss and a three-year total of one death and 6 i9 juries. http://hazmat.dot.gov/files/hazmat/hmisframe.htm TABLE#26 1997- 1999 Statewide An average of 6.7 hazardous materials incidents per year occurred involving rail, resulting in an average $4,279 dollar loss and a three-year total of zero deaths and injuries. htt ://hazmat.dot. ov/files/hazmat/hmisframe.htm Risk Assessment Vulnerability from hazardous materials during an unwanted release is great. The specific hazards created by a release are dependent on the hazardous characteristics of the material,the amount released, the location where the release occurs, and the weather and topographic conditions in the area. A more specific assessment of vulnerability is provided when looking at how hazardous materials are present in the community, i.e., in fixed facilities hazards and/or those involved in transportation. From 1 997— 1999 Minnesota averaged 261 transport incidents per year involving hazardous materials. Frequency Low Intensity Moderate to High Location Countywide Extent Damage to property, infrastructure and life Duration Several hours to a couple of days Seasonal Pattern No pattern Speed of Onset Immediate Warning Time Minimal Probability of Future Low Occurrences Hazard Analysis 68-76 Ramsey County Ail-Hazard Mitigation Plan Impact on People and Housing The hazards to life presented by hazardous materials vary by the type of product, the rate of release,the total amount release,and the physical attributes(topography, bodies of water, weather conditions, people exposed)of the area where the release occurs. These factors are easier to identify and plan for at fixed facility incidents that for transportation incidents since information regarding the location and nature of the products involved can be determined ahead of time. The life hazard created by a transportation hazardous materials incident depends on the location of the incident in relation to population groups,the toxicity and quantity of material involved, the rate of release,and the mechanisms of spread as well as weather and topographic conditions. People on or immediately adjacent to transportation corridors are at highest risk. Those people along the path of the spread of the material are also at risk. Impact on Commercial and Industrial Structures The hazards to property present by hazardous materials vary by the type of product,the rate of release, the total amount released and the physical attributes (topography, bodies of water. weather conditions, adjacent property exposed)of the area where the release occurs. These factors are easier to identify and plan for at a fixed facility incident,than for transportation incidents, since information regarding the location and nature of the products involved can be determined ahead of time. Each facility that stores or uses hazardous materials above a threshold amount must develop and file an RMP with the LEPC, SERC and EPA. There are 570 records of current RMPs on file for the State of Minnesota in the EPA's CEPPO RMP database. Each plan identifies the significant hazards for the facility,the likely release scenario for the hazards, the estimated properties impacted by the release, and the specific steps to take in the event of a release to protect that property from harm. Property can be damaged or destroyed by the effects of the materials or their reaction. Access to and use of property can be prohibited while assessment of contamination is conducted and while clean-up operations are completed. Contamination by some hazardous materials can render the property unusable for years, if not forever. The property hazard created by a transportation hazardous materials incident depends on the location of the incident in relation to population groups,the type and quantity of material involved,the rate of release,and the mechanisms of spread as well as weather and topographic conditions. Properties adjacent to transportation corridors are at highest risk. As with fixed facilities, if critical community infrastructures are exposed, plans must be developed to minimize the exposure and protect the assets. Hazard Analysis 69-76 Ramsey County All-Hazard Mitigation Plan Impact on Critical Infrastructure Potential impacts on critical infrastructure, such as domestic water systems, must be assessed. Where exposures exist, plans must be developed to minimize the exposure and protect these vital assts from hazardous materials releases. Transportation routes could be closed for a lengthy period of time due to a hazardous materials accident. This would lead to alternate routes needing to be used. Additional resources and State teams and resources may need to be called in as well. Relationship with Other Hazards—Cascading Effects Water Supply Contamination. Due to pollutants getting into the water system. Public Health Concern. Due to possible water supply contamination and/or air pollution or plume depending on the hazardous materials incident. Plans and Programs Currently in Place Minnesota Department of Public Safety (DPS),Homeland Security and Emergency Management (HSEM),Hazardous Materials Program. The hazardous Materials Program coordinates state agency activities for hazardous materials response. HSEM administers the financial/administrative and logistical components of the DPS' Hazardous Materials Regional Response Team Program. Division Hazardous Materials Program staff provide on-call technical assistance and response. The State Fire Marshal Division (SFMD), in a joint effort with HSEM, responds to hazardous materials incidents. Minnesota Department of Health (MDH),Environmental Health Division (EHD). The mission of EHS is to reduce and prevent the occurrence of environmentally induced disease and injury. In this regard, EHD acts as an advocate and protector of public health. EHD is the principal agency of state government charged with responsibility for protecting the public health from exposures to environmental hazards. Regional Hazardous materials Response Team Management. The Regional Hazardous Materials Response Teams are under the direction of the Commissioner of DPS, collaboratively managed by the HSEM and SFMD. The Commissioner believes that it is important to maintain a collaborative dialogue between the customers served by these two divisions. Teams are available for, and dispatched to assist local units of government in response to hazardous materials incidents that exceed local government response capabilities. Minnesota Pollution Control Agency (MPCA). MPCA identifies, regulates and cleans up spills, leaks, and other hazardous materials that can affect our health and our environment. Minnesota Department of Agriculture(MDA). N1DA identifies, regulates and cleans up agricultural chemical spills, leaks and releases that can affect human health and/or the environment. Hazard Analysis 70-76 Ramsey County All-Hazard Mitigation Plan LIPS,Emergency Response Commission (ERC). ERC is responsible for coordinating information about hazardous chemicals at facilities around the state so that local emergency officials can prepare for emergencies. Great Lakes Commission (GLC). GLS offers educational materials about spill prevention and management in waterways. Minnesota Office of Environmental Assistance(OEA). OEA offers public education in improving the environment, including hazardous materials information. National Transportation Safety Board (NTSB). NTSB investigates significant transportation incidents involving hazardous materials and produces in-depth reports. Superfund Amendments and Reauthorization Act (SARA). SARA amended the CERCLA on October 17, 1986. SARA reflected EPA's experience in administering the complex Superfund program during its first six years and made several important changes and additions to the program. SARA also required EPA to revise the Hazard Ranking System (HRS)to ensure that it accurately assessed the relative degree of risk to human health and the environment posed by uncontrolled hazardous waste sites that may be placed on the National Priorities List (NPL). Emergency Planning and Community Right-To-Know Act of 1986 (EPCRA). EPCRA,also known as Title III of SARA, was enacted by Congress as the national legislation on community safety. This law was designated to help local communities protect public health, safety and the environment from chemical hazards. "1 Occupational Safety and Health Administration (OSHA). Congress authorized the OSHA to establish rules and regulations to ensure worker and workplace safety. Their goal was to make sure employers provide their employees a place of employment free from recognized hazards to safety and health, such as exposure to toxic chemicals, excessive noise levels, mechanical dangers, heat or cold stress or unsanitary conditions. Toxic Substances Control Act(TSCA). TSCA of 1976 was enacted by Congress to give the EPA the ability to track the 75,000 industrial chemicals currently produced or imported into the U.S. EPA repeatedly screens these chemicals and can require reporting or testing of those that may pose an environmental or human-health hazard. EPA can ban the manufacture and import of those chemicals that pose an unreasonable risk. Clean Air Act(CAA). CAA is the comprehensive federal law that regulates air emissions from area, stationary and mobile sources. This law authorizes the EPA to establish National Ambient Air Quality Standards to protect public health and the environment. Clean Water Act (CWA). CWA is a 1977 amendment to the Federal Water Pollution Control Act of 1972,which set the basic structure for regulating discharges of pollutants to waters of the U.S. Hazard Analysis 71-76 • Ramsey County All-Hazard Mitigation Plan Gaps and Deficiencies • First Responders may not know what hazardous materials are on scene at certain businesses or organizations. Also, the site's capabilities are unknown to the responders and vice versa. • Containers holding hazardous materials may not be properly labeled. • Personnel handling/transporting hazardous materials may not be properly trained to do so. • DOT procedures for transporting hazardous materials may not be followed or properly enforced. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations • Evaluate and implement new technology to improve information and data exchange during emergency response and recovery to: o Provide timely information and supporting decision-making. o Provide service through on-scene assistance immediately following a request for assistance. o Notify responders on a 24-hour-a-day basis. o Maintain continuous communication with responders. o Inform the public. o Coordinate the response of federal, state and local resources. • Continue and expand use of mutual aid agreements and memoranda of understanding to improve coordination of state, Local, and federal agencies and private sector entities. • Purchase,train and use GIS capabilities available to map locations of hazardous materials fixed facilities, transport corridors and estimate the degree of risk based on analysis of populations and property exposed. (police, fire, ems, EM's) • Develop the capability to integrate plume modeling software with GIS technology to model the potential hazards created by releases of liquid; gaseous or airborne solid hazardous materials for use in identifying and prioritizing needed mitigation projects. • Assure compliance with all reporting mandates put out by State and Federal authorities in regards to hazardous materials incidents. • Encourage all area residents to become aware of and prepare for hazardous materials emergencies likely to occur in their communities. • Assure all OSHA mandates are followed and annual training is conducted. • Ensure all fire responders are trained to at least the Hazardous Materials(HAZMAT) Awareness level and the Terrorism—Weapons of Mass Destruction Awareness level. • Ensure a working partnership with DOT officials to assure compliance of hazardous materials safety measures. Hazard Analysis 72-76 Ramsey County All-Hazard Mitigation Plan Hazard. Water Supply Contamination "t Water contamination is defined as the introduction ofnon-point source pollutants into public groundwater and/or surface water supplies. As Ramsey's population increases and becomes more concentrated, threats to our drinking water systems are also increased. For instance, chemicals can migrate from disposal sites and contaminate sources of drinking water. Animal wastes and pesticides are also a problem. They can be carried to lakes and streams by rainfall runoff or snow melt. Human wastes may be discharged into receiving waters that ultimately flow to water bodies used for drinking water. Drinking water comes from surface water and from ground water. Large-scale water supply systems tend to rely on surface water resources such as rivers, lakes, and reservoirs. Smaller water systems tend to use ground water pumped from wells that are drilled into aquifers, geologic formations that contain water. On average, our society uses almost 100 gallons of drinking water per person per day, yet only a small about of this is actually consumed. Residential water use is mostly used for other purposes, such as toilet flushing, bathing, cooking, cleaning, and lawn watering. On average, the total cost of collecting, treating, and delivering water into our homes is only about $2 per 1,000 gallons. The U.S. Environmental Protection Agency(EPA), as required by the Safe Drinking Water Act, 1974, as amended, sets uniform nationwide minimum standards for drinking water. State public health and environmental agencies have the primary responsibility for ensuring that each public water supplier meets these federal drinking water standards, or more stringent ones as established by the state. Nationwide, drinking water systems have spent hundreds of millions of dollars to build drinking water treatment and distribution systems, and they spend an additional $22 billion per year to operate and maintain them. Currently,the nation's approximately 55,000 community water systems must test for more than 80 contaminants and for any violations of water treatment standards. Water suppliers use a variety of treatment processes to remove contaminants from drinking water. The most commonly used processes include filtration, flocculation and sedimentation, and disinfections. A typical water treatment plant would have only the combination of processes needed to treat the contaminants known to exist in the source water supply used by the facility. An ongoing water quality monitoring program is also required. One primary test is to measure the level of coliform bateria from human and animal wastes. if found to exceed the standard, it is an indicator that the water has not been properly treated or disinfected, and that other harmful contaminants may be in the water as well. All violations must be reported and corrective actions must be implemented in accordance with the Safe Drinking Water Act. Hazard Analysis 73-76 Ramsey County All-Hazard Mitigation Plan Water suppliers must promptly inform the public if their supply becomes contaminated by something that can cause immediate illness. A public service announcement must be provided explaining the potential adverse effects on human health.the steps they are taking to correct the violation, and the need to use bottled water or other alternative water supplies until the problem is corrected. For households on private wells, state and local health departments usually test and enforce standards,but maintenance and associated costs are generally borne by the homeowner. Once a year,private wells should be tested for coliform bacteria, nitrates. and other potential problems, as well as disinfected with bleach or hyporchlorite granules in accordance with the manufacturer's instructions. The EPA has a website with additional guidance on the maintenance of private wells. History There are no records of a contamination to the water supply in Ramsey County. Risk Assessment All groundwater and surface water sources are vulnerable to contamination. This contamination can be the result of a variety of causes such as floods or inadequate irrigation management. A number of contaminants can get into the system such as human and animal waste, as well as hazardous materials. These can be introduced to the system by runoff; as a cascading effect of another hazard,or a direct effect of an act of terrorism. Frequency Rarely Intensity High Location Countywide Extent Risk to life Duration Several days to weeks Seasonal Pattern No a arent pattern Speed of Onset Immediate Warning Time Minimal to none Probability of Future Very Low Occurrences Impact on People and Housing Effects on life are dependent on the specific contaminant in the water supply. In most cases, water treatment facilities can mitigate this potential impact for human consumption of the water. This could be a major public health concern or a minor one. depending on the cause of the contamination and the quickness in which it can be treated. Hazard Analysis 74-76 Ramsey County All-Hazard Mitigation Plan Depending on the extent(location) of the contamination, local beaches may not be suitable for the public to swim in. Signs would need to be posted and public service announcements should be made to alert residents to this. Contamination of water supplies can have a subsequent impact on the use of property. Impact on Commercial and Industrial Structures The effects on commercial and industrial structures would depend on the type of business being conducted as well as how the water supply became contaminated. If the water supply was contaminated as the result of another hazard, then they may also be affected by the original hazard. However, if water supply contamination were the only hazard at hand. it would be affected by how much water affected the business they conducted. The restaurant and food supply businesses and organizations would see the greatest impact. Alternative water sources would need to be brought in and used if boiling the water was not sufficient enough. These businesses would need to heed the advice of the public health officials. Impact on Critical Infrastructure Again, businesses and organizations that rely on water to operate may have a decreased productivity. Depending on the contaminant in the water, it may not be suitable for fire suppression as well. This would mean that an alternative water source and delivery of that water would need to be determined, and hopefully worked out well in advanced. Health care facilities needing to use water will need to find alternative sources of water and methods of which to transport that water to their facilities as well. Relationship with Other Hazards—Cascading Effects Public Health Concern. Polluted human water sources can cause illness and epidemics in both humans and animals. The water may not be suitable for human or animal consumption and it may or may not be suitable for use outdoor, such as watering landscape. Lack of water. The general public will need to find alternative sources of water. as will businesses and organizations that use water. This could cause mass panic and cause surrounding areas to be overtaxed on their water supply as their own residents worry about a shortage or as residents of Ramsey County begin to seek water in their communities. Fire Suppression. This may be an issue if the water is not suitable for fire suppression due to the contaminants in it. Plans and Programs Currently in Place U.S.Army Corps of Engineers.The Corps administers the Planning Assistance to the State program, known as Section 22. This cost shared program allows for the development of plans for the use and conservation of water and related land resources. which can include water quality and water supply. Hazard Analysis 75-76 Ramsey County All-Hazard Mitigation Plan Local governments, public water systems, the states,and Environmental Protection Agency (EPA)work together towards the goal of ensuring that all public water supplies are safe. The Minnesota Department of Health (MDH), Environmental Health Division is responsible for safe drinking water programs. Safe Drinking Water Act of 1974. The U.S.EPA sets uniform nationwide minimum standards for drinking water. State public health and environmental agencies have the primary responsibility for ensuring that each public water supplier meets these federal drinking water standards, or more stringent ones established by the state. Public water supply monitoring. The EPA requires an ongoing water quality monitoring program to ensure public water systems are working properly. Local officials work together with the MDH and the EPA to ensure that all public water supplies are safe. Also,the EPA requires all local suppliers to promptly inform the public if their supply becomes contaminated. Minnesota Well Code. Since 1974, all water wells constructed in Minnesota must meet the location and construction requirements of the Minnesota Well Code. These requirements pertain to private wells, also. The MDH recommends that private wells be tested annually for contamination. However, private wells are maintained by the owner, and inspections are not required. Gaps and Deficiencies • Efforts to educate citizens with private wells are not well coordinated with state and federal efforts. • There is no program promoting the importance of sealing unused wells on private lands. Sealing abandoned or unused wells would minimize the direct contamination of aquifers. Resource Manual. • There is no single listing of what the county or any communities within the county currently have as resources for any type of response to any hazard occurring within the borders of the county. Recommendations • State and local health departments, as required by the Safe Drinking Water Act, have strong programs in place for developing and maintaining the drinking water infrastructure and for the ongoing monitoring of drinking water quality. • Assure that inspections of private wells are being conducted on a timely, routine basis. • Assure compliance is being followed as to the violations noted and corrective actions that need to be taken. • Assure that monitoring equipment at flood gauging stations upstream can alert the water plant to close intake valves if the water source becomes contaminated. • Look into the replacement of combined storm and sewer outflow systems, which may have short-term disaster mitigation benefits as well as longer-term environmental ones. • Identify alternate water sources and methods of transporting this water to its destination. Hazard Analysis 76-76 ZEN HILLS City of Arden Hills Request for C_ ouncil Action Prepared by: SJ Agenda Item Dept.: Admin /14/05 Approve Resolution#05-63-2006 City Council Regular Council Mtg. Date: 11 Meeting and Work Session Schedule Final Action Needed /1 11/14105 Budgeted Amount: NA Actual Amount: NA Funding Source: NA Council Action Request: Approve Resolution No. 05-63 the 2006 City Council Regular Meeting and Work Session Schedule Staff Recommendation: Approve Resolution No. 05-63 the 2006 City Council Regular Meeting and Work Session Schedule Advisory Commission Action: Commission Date Action Planning- - -- - -- -- --------p - Not A licable PTRC Not Applicable -- - - ---- - —1 Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ® Resolution (No. 05-63) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ® Other: Attachment"A"Arden Hills City Council 2006 Meeting Schedule Financial Implications: Not Applicable Administrator/Staff Comments: City staff recommends approval of Resolution No. 05-63 \\Metro-inet.us\ArdenHills\Admin\Assistant City Administrator\Requests for Council Action\2004\2006 City Council Regular Meeting and Work Session Schedule.doc i y Arden Hills City Council 2006 Meeting Schedule Attachment "A" Date Day Meeting Time January 9 Monday Council 7:00 p.m. January 23 Monday Work Session 5:00 p.m. January 30 Monday Council 7:00 p.m. February 13 Monday Council 7:00 p.m. February 21 Tuesday Work Session 5:00 p.m. February 27 Monday Council 7:00 p.m. March 13 Monday Council 7:00 p.m. March 20 Monday Work Session 5:00 p.m. March 27 Monday Council 7:00 p.m. April 10 Monday Council 7:00 p.m. Aril 17 Monday Work Session 5:00 p.m. April 24 Monday Council 7:00 p.m. Ma y8 Monday Council 7:00 p.m. May 15 Monday Work Session 5:00 p.m. May 22 Monday Council 7:00 p.m. June 12 Monday Council 7:00 p.m. June 19 Monday Work Session 5:00 p.m. June 26 Monday Council 7:00 p.m. July 10 Monday Council 7:00 p.m. July 17 Monday Work Session 5:00 p.m. July 31 Monday Council 7:00 p.m. August 14 Monday Council 7:00 p.m. August 21 Monday Work Session 5:00 p.m. August 28 Monday Council 7:00 p.m. September 11 Monday Council 7:00 p.m. September 18 Monday Work Session 5:00 p.m. September 25 Monday Council 7:00 p.m. October 10 Tuesday Council 7:00 p.m. October 16 Monday Work Session 5:00 p.m. October 30 Monday Council 7:00 p.m. November 13 Monday Council 7:00 p.m. November 20 Monday Work Session 5:00 p.m. November 27 Monday Council 7:00 p.m. December 11 Monday Council 7:00 p.m. December 18 Monday Work Session 5:00 p.m. \\Earth\Admin\Council\Calendar\2006 Meeting Schedule.doc l EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-63 A RESOLUTION APPROVING THE 2006 CITY COUNCIL REGULAR MEETING AND WORK SESSION SCHEDULE WHEREAS,the City Council annually adopts its meeting schedule for regular City Council Meetings and Work Sessions. THEREFORE, BE IT RESOLVED that the City Council hereby approves Attachment "A"—Arden Hills City Council 2006 Meeting Schedule. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 14th DAY OF NOVEMBER, 2005. Beverly Aplikowski,MAYOR ATTEST: Michelle A.Wolfe, ADMINISTRATOR \\Metro-inet.us\ArdenHills\Admin\COunci]\ReSOIu[ions\2005\05-63,Approving the 2006 Meeting Schedule for Council Regular Meetings and Work Sessions.doc EN HILL, City ofArden Hills Request for Council Action Prepared by: MW Agenda item�. Dept.: Admin TCAAP Verbal Update Council Mtg. Date: 11114/2005 Budgeted Amount: Final Action Needed By: Actual Amount: 1111412005 Funding Source: Council Action Request: TCAAP verbal update. Staff Recommendation: Advisory Commission Action: Commission Date Action Plannin Not Applicable 9 __ PTRC Not Applicable __....._ ......._..__..._.....___.._... Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. ) ❑ Ordinance (No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑ Other: Financial Implications: Administrator/Staff Comments: Page 1 of 1 y 0 ,-2WEN HILLS MEMORANDUM DATE: November 16, 2005 Agenda Item 2.11 TO: Honorable Mayor and City Council FROM: Murtuza Siddiqui, Finance Director/Treasurer SUBJECT: Preliminary 2006 Budget Discussion- Continued BACKGROUND: At the June 20,2005, August 15, 2005, and September 19, 2005 Work Sessions, the Council provided staff with guidelines to initiate work and to prepare a Preliminary 2006 Budget. At these meetings,the Council provided staff with general guidelines and based on these guidelines, a draft preliminary budget was presented at the September 19th Work Session for discussion. The current version of the budget reflects discussion items from the September 19`h meeting, including changes to the City's Health Plan. On September 12, 2005, the Council adopted a preliminary Tax Levy in the amount of $2,523,737. The County has received the certification notice. DISCUSSION: The attached 2006 Preliminary Budget has projected expenditures of$8,180,661. This represents an overall reduction of 8.6%over the original adopted 2005 Budget. The General Fund budget is proposed at$3,190,800—a reduction of about 1.5%over the 2005 adopted budget. It should be noted that general fund expenditures include a transfer out of funds to the Public Safety and Capital Funds for future improvement needs in the amount of$73,755. It should also be noted the City is experiencing a significant reduction of revenue in the area of building permits which is primarily due to reduced construction activity at Guidant and other businesses. We anticipated a reduction of at least$125,000 over the budgeted 2005 revenue estimates. The impact will be on the general fund. The following are the key highlights of the Proposed Preliminary 2006 Budget: • Tax Levy—a 4% increase was adopted at the September 12, 2005 Council meeting. This translated into a$97,067 increase from 2005. The City certified this preliminary levy to Ramsey County on September 14, 2005. A final levy is established and certified in Memo 2006 Preliminary Budget Memo ' 2 December. Please keep in mind that once a preliminary levy is established, the amount can be reduced,but it cannot be increased. • Overall,the preliminary budget was prepared based on needs, while taking into account the new revenue stream. As a general guideline, increases are limited to the amount of inflation. 0 Employee Salaries-Employee step/COLA increased by 2.75%as previously discussed by the Council. • Increase in employee benefits costs(health and dental). Based on the recent information available from our brokers, a ten (10)percent increase has been budgeted. The current City contribution towards health and dental is$533 per month. Over the past few years Council has approved budgeting for 50%of the increase in premium. At the June 20, 2005 Work Session, the Council was comfortable with this methodology. Staff estimates that the total premiums will increase by about $105 per month. Using this amount and the sharing formula,the City's contribution to the employee towards the premiums will increase to $586 per month. • $10,000 has been budgeted to hire consultant and or temporary staff for programming internal controls. This will enable the City to automate reporting. In addition to automation, assistance will be needed in enhancing internal controls and improved documentation. • Preliminary CIP numbers have been included in the budget. This includes: Ridgewood Neighborhood- $1,764,000; reconstruction of lift stations 1, 11, 12,& 13 - $560,000; replace one Toro ground master mower- $30,000; and Tony Schmidt Park Underpass- $32,000; Monument signage- $30,000. • Technology Upgrades - $22,600. This includes two replacement computers for the Cable Room - $1,600; one replacement laptop for the City Administrator- $1,500; one Canon G6 replacement digital camera$500; Speed Board - $4,000; Security upgrades - $7,500; Webfiche- $7,500. • Document Imaging—Budgeted $36,800 in 2005. Given the current staffing situation,we may not be able to implement it in 2005.Need to carry-over this amount in 2006. A budget amendment will occur in the early part of 2006. The preliminary 2006 Budget does not include any funds for the implementation. • Fire capital upgrades- $27,123. This includes sealcoating the parking lot and replacing the squad room furniture at Arden Hills Station,totaling$13,500. In addition to the specific items for the Arden Hills Station, the shared portion of acquiring equipment is $13,623. • Fuel, electric, and gas costs have been budgeted according to current and anticipated increased costs at 40%. The increase in the cost for police services is driven by some key issues as outlined below: • Proposed addition of a second Traffic Deputy(5/1/06 start date)AH share is 10% • 2% Salary Increase • PERA increase for Police and fire from 9.3%to 10.5% • Insurance Benefit Increases '� Memo 2006 Preliminary Budget Memo 3 • Workers Compensation Increases • Increase in Motor Vehicle Supplies • $11,000 for Tasers(first half of two-year program to acquire tasers for the department) • Cost increase for vehicles and an additional Investigative vehicle The proposed budget for Fire Protection Services is projected to increase 11.6%. Overall the Lake Johanna Fire Department budget is increasing 3.8%; the increase for Arden Hills is related to the change in funding formula approved by the LJFD Board this year and discussed at a previous City Council Work Session. The Truth in Taxation date is set for December 6, 2005 at 6:30pm at the city Hall. Staff will proceed with the preparation of the material for the Truth in Taxation meeting,based on the outcome at the November 21, 2005 Work Session meeting. RECOMMENDED ACTION: Staff is seeking direction from the Council as it continues preparation for the Truth in Taxation meeting. 1 �;.� EN HILLS 2006 PROPOSED BUDGET CITY OF ARDEN HILLS November 21, 2005 a n 0 LO v N ccN N H `7 n `` 0 A/ a W um L _L w 3.; O 1 O O C1 C1 C7 N L 0 O a. o 01 C_ U C1 m o N o r.. c CN C6 o � M CO � M O N � to O c ° v o o n cc; C6 CV N _O N C) d O O N V aif N C ` N N C N O > y U U LL N O y N U C N � 06 U EP LL L C N O C C_ _O V) N 01 (O U 4 ti S 0 V N O � o v o N M o L o O N O m o co C O I` O O O 7 N O ED ■� N 0) O O O J C 3 _ O C m @ C @ @ = O o N d 0 Y U U E oc Q Q CL T o8 x N 8 C 5 o a WW L N N oo co oo U C O U 06 T i g o N N n o ri co cI ■ ui o W N N N C o � N c� N O L N C V (O m vi O o C O n co ro q 4. 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O L C Z R W L U u f W U W C U U w W U N W U w U 0. w � H � � � F w F- z W vWi Q U z W In ¢ � pap... a¢Fa,, a: ¢ y �r L ¢ d Q' t a Q 4 z F.. ¢ a O j W tx- 4 a 0 O W a v OUGH Cn a. vn000F Cav OUOF- OUOF- F C7 15 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY GENERAL FUND BY DEPARTMENT -'a.`�a REVENUE MAYOR& COUNCIL $0 $0 ELECTIONS $0 $0 ADMINISTRATION $2,504,729 $2,604,065 LEGAL $0 $0 PLANNING & ZONING $80,475 $56,000 GOVT. BUILDINGS $54,666 $58,667 CITY HALL $0 $0 POLICE&ANIMAL CONTROL $36,900 $26,900 FIRE PROTECTION $0 $0 PROTECTIVE INSPECTION $370,595 $251,000 STREET MAINTENANCE $66,200 $69,668 PARK MAINTENANCE $1,465 $1,200 RECREATION $124,900 $123,300 OPERATING TRANSFERS OUT $0 $0 TOTAL GENERAL FUND REVENUE $3,239,930 $3,190,800 EXPENDITURES MAYOR& COUNCIL $67,404 $68,395 ELECTIONS $800 $19,825 ADMINISTRATION $513,731 $460,201 LEGAL $64,000 $60,000 PLANNING& ZONING $109,823 $119,310 GOVT. BUILDINGS $126,113 $116,083 CITY HALL $112,387 $92,215 POLICE &ANIMAL CONTROL $718,225 $776,417 FIRE PROTECTION $230,936 $257,732 PROTECTIVE INSPECTION $213,329 $192,845 STREET MAINTENANCE $448,680 $496,383 PARK MAINTENANCE. $275,726 $269,173 RECREATION $181,255 $188,467 OPERATING TRANSFERS OUT $177,520 $73,755 TOTAL GENERAL FUND EXPENDITURES $3,239,929 $3,190,800 Variance: Revenue minus Expenditures $0 Note: Operating Transfer Out-excess from general fund; 25% of excess is transferred to Capital Equip.Fund and 75% is transferred to Public Safety Fund. 17 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY SPECIAL REVENUE FUNDS BY FUND -� REVENUE COMMUNITY SERVICES $65,750 $60,000 PROGRAM $0 $0 PARKS $15,500 $0 CABLE $52,825 $53,875 TCAAP $126,850 $225,000 RISK MANAGEMENT $25,865 $23,800 EDA GENERAL $30,275 $30,275 EDA TIF#1 $0 $0 EDA TIF#2 $378,000 $385,000 EDA TIF#3 $41,185 $43,800 EDA REVOLVING $2,685 $2,700 TOTAL SPECIAL REV FUND REVENUE $738,935 $824,450 EXPENDITURES COMMUNITY SERVICES $65,000 $60,000 PROGRAM $0 $0 PARKS $55,650 $62,000 CABLE $58,891 $65,296 TCAAP $174,318 $279,823 RISK MANAGEMENT $13,000 $19,500 EDA GENERAL - $41,126 $31,813 EDA TIF#1 $0 $0 EDA TIF#2 $290,376 $265,450 EDA TIF#3 $35,020 $38,250 EDA REVOLVING $0 $0 TOTAL SPECIAL REV FUND EXPE�NIDITURES $733,381 $822,133 18 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY DEBT SERVICE FUND ...�.�� v..-.�•�-.s.._R... .°��.r�is =5 �`.x::.:4.5 fix. irk 4 ..,."`�3 '"ice �€�.2���� '.<.x.._��.. REVENUE PROPERTY TAXES $0 $0 LICENSES& PERMITS $0 $0 INTERGOVERNMENTAL REVENUE $0 $0 CHARGES FOR SERVICES $0 $0 FINES& FORFEITS $0 $0 MISCELLANEOUS RECEIPTS $0 $0 UTILITY BILLING RECEIPTS $0 $0 INTEREST INCOME $0 $0 OTHER INTERNAL REVENUE $0 $0 OTHER FINANCING SOURCES $286,376 $262,250 TOTAL DEBT SERVICE FUND REVENUE $286,376 $262,250 EXPENDITURES PERSONAL SERVICE $0 $0 SUPPLIES $0 $0 OTHER SERVICES& CHARGES $0 $0 CAPITAL OUTLAY $286,376 $262,250 OPERATING TRANSFERS $0 $0 REFUNDS& REIMBURSEMENTS 0 0 FORGIVABLE LOAN DISBURSEMENTS 0 0 OTHER 0 0 TOTAL DEBT SERVICE FUND EXPENDITURES $286,376 $262,250 19 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY CAPITAL FUNDS BY FUND ....................... ....... . .e.' 4A 0 y OPINION . ... REVENUE MUNICIPAL LAND & BUILDINGS $0 $0 NON-ASSESSIBLE ROAD IMPROVEMENTS $405,690 $0 CAPITAL IMPROVEMENTS $45,649 $18,439 PUBLIC SAFETY CAPITAL EQUIPMENT $161,786 $79,316 PERM IMPROV REVOLV (PIR) $519,622 $230,000 TOTAL CAPITAL FUND REVENUE $1,132,747 $327,755 EXPENDITURES MUNICIPAL LAND & BUILDINGS $0 $0 NON-ASSESSIBLE ROAD IMPROVEMENTS $631,000 $362,000 CAPITAL IMPROVEMENTS $0 $170,000 PUBLIC SAFETY CAPITAL EQUIPMENT $48,052 $27,123 PERM IMPROV REVOLV (PIR) $1,360,000 $550,000 T07AL CAPITAL FUND EXPENDITURES $2,039,052 $1,109,123 20 CITY OF ARDEN HILLS 2006 BUDGET SUMMARY ENTERPRISE FUNDS BY FUND Q.M-1 a - : ' a�3• w � -. � ::._._,,.....................,�,mss,. REVENUE WATER $1,294,049 $1,309,719 SANITARY SEWER $1,140,333 $1,136,615 RECYCLING $64,555 $65,000 SURFACE WATER MANAGEMENT $385,622 $399,928 TOTAL ENTERPRISE FUND REVENUE $2,884,559 $2,911,262 EXPENDITURES WATER $1,259,310 $1,312,946 SANITARY SEWER $1,138,151 $1,201,146 RECYCLING $80,425 $82,588 SURFACE WATER MANAGEMENT $173,649 $199,675 TOTAL ENTERPRISE FUND EXPENDITURES $2,651,535 $2,796,355 21 3 City of Arden Hills Comparison-2005 Adopted Budget vs.Prelimnary 2006 REVENUE PROPERTY TAXES 31010 General Tax Levy 2,170,660 2,263,243 31020 Deliquent Property Taxes 10,400 6,500 31030 Mobile Homes 5,200 5,000 31040 Fiscal Disparities 184,010 175,875 31051 4C Tax Increment 378,000 385,000 31052 3C Tax Increment 0 0 31053 2H Tax Increment 39,850 42,500 31059 Tax Increment Excess Current 30,000 30,000 31900 Penalties& Interest 915 700 31920 Forfeited Tax Sales 0 0 Total-Property Taxes $2,819,035 $2,908,818 LICENSES& PERMITS 32110 Liquor,On Sale& Sunday 33,770 35,000 32111 Liquor,Off Sale 640 1,000 32160 Contractors 4,260 4,500 32180 Business Licenses 13,010 14,000 32190 Sign Permits 1,875 1,000 32210 Plan Review & Bldg Permits 266,820 175,000 32211 Permit Penalty Fee 0 0 32215 Plan Check Fee 70,000 50,000 32220 Mechanical Permits 36,175 26,000 32230 Plumbing Permits 15,100 14,000 32240 Dog Registration 2,500 3,000 32245 Cat Registration 250 600 32260 Electrical Permits 30,015 20,000 32270 Water Permit Fees 2,175 2,000 32275 Fire Suppression Permits 7,870 5,000 32278 Fire Permit Plan Check Fee 1,625 2,000 32280 Sewer Permit Fees 560 500 Total Licenses& Permits $486,645 $353,600 23 City of Arden Hills Comparison -2005 Adopted Budget vs.Prelimnary 2006 kltit .fi 11 INTERGOVERNMENTAL REVENUE 33130 CDBG 0 0 33401 Local Government Aid (LGA) 0 0 33402 HSTD& AG Credit Aid (HACA) 0 0 33403 Mfg Home HACA 0 0 33410 Homestead Mkt Value Credit 0 0 33418 MSA Construction 665,000 0 33419 MSA-Maintenance 65,700 69,668 33420 Fireman's Relief 0 0 33422 Acquired Property Rental 0 0 33440 DNR Recreational Grant 0 0 33480 State PERA Aid 5,179 5,179 33500 Met Council Planning Grant 0 0 33610 Ramsey County Aid 0 0 33611 Aggregate Tax Distribution 0 0 33620 County Aid-Recycling 17,760 18,000 33630 MCES Current Value Credit 0 0 Total-Intergovernmental Rev. $753,639 $92,847 CHARGES FOR SERVICES 34100 General Government Fees 1,350 0 34103 Plat& Other Fees 8,600 5,000 34120 Water Tower Antenna Rentals 50,500 50,500 34130 City Hall Facility Rentals 0 0 34202 False Alarms 5,500 5,000 34206 Dog Impound Fees 400 400 34408 Reimb of Dis Tree Removal 735 0 34730 Summer Playground Fees 8,000 9,500 34740 Summer Trip Fees 500 500 34780 Park Facility Rental Fees 730 1,200 34781 Adult Programs 400 300 34782 Youth Programs 40,000 40,500 34785 Adult Softball 18,000 17,000 34790 After School Programs 17,000 17,500 34791 Special Events Programs 2,000 2,000 Total-Charges for Services $153,715 $149,400 1 24 City of Arden Hills Comparison-2005 Adopted Budget vs.Prelimnary 2006 V FINES& FORFEITS 35110 Hwy Patrol Fines 18,000 1,500 35130 DWI Forfeitures 1,000 0 35140 Violations Bureau 12,000 20,000 35150 Tobacco Fines 0 0 Total Fines& Forfeits $31,000 $21,500 MISCELLANEOUS RECEIPTS 36100 Special Assessments 109,622 130,000 36196 Spec Assess Del Utility#0046 16,190 8,000 36199 Recycling Service Fee 46,000 47,000 36202 State Bldg Code Surcharges 12,000 8,000 36203 City Bldg Code Surcharges 990 1,000 36205 DTED Loan Principal Pymts 0 0 36211 Interfund Loan Interest Pymnt 0 0 36215 DTED Loan Interest Pymts 0 0 36220 Misc Equipment Grant 0 0 36230 Contributions/Franchise Fees 121,850 132,000 36235 Park Dedication Fees 0 0 36260 Group Liability Ins Dividend 20,000 18,000 36265 Liability Ins Loss Proceeds 0 0 36267 BCBS Health Ins Refund 0 0 36270 Misc Reimbursements 5,000 7,668 36271 Fire Inspection Reimb LJFD 0 0 36272 TCAAP Developer Reimb-CRR 120,000 0 36274 Developer Reimbursement 0 225,000 36275 Private Street Light Reimb 500 0 36990 Sale of Equipment 0 0 Total-Misc.Receipts $452,152 $576,668 25 City of Arden Hills Comparison-2005 Adopted Budget vs.Pryrelimnary 2006 �y } UTILITY BILLING RECEIPTS 37100 Water Billings 1,057,780 1,110,669 37110 Standby Charges 153,364 135,000 37120 Late Charges 13,405 11,700 37130 MDH Water Test Fee 11,890 11,000 37140 Sales Tax 16,000 15,000 37170 Hydrant Rental 0 0 37180 Meter Deposits 500 500 37190 Water Meter Upgrade Svc Chrg 250 250 37200 Sanitary Sewer Billings 1,092,943 1,072,215 37271 SAC Charges 0 25,000 37280 MCES Current Value Credit 0 0 37300 SWM Billings 376,515 391,728 Total-Utility Billings Receipts $2,722,647 $2,773,062 INTEREST INCOME 36210 Interest Income 280,150 185,950 Total-Interest Income $280,150 $185,950 OTHER INTERNAL REVENUE 38400 Building Rent 54,666 58,667 Total-Other Internal Revenue $54,666 $58,667 OTHER FINANCING SOURCES 39101 Transfer from 101 177,520 73,755 39200 Transfer In 0 0 39230 Transfer from 225 65,000 60,000 39233 Operating Transfer from 501 0 0 39235 Operating Transfer from 411 0 0 39236 Operating Transfer from 412 0 0 39237 Operating Transfer from 315 0 0 39238 Operating Transfer from 228 0 0 39240 Transfer from EDA#704 286,376 262,250 39242 Operating Transfer from 409 0 0 39310 Bond Proceeds 0 0 Total-Other Financing Sources $528,896 $396,005 Grand Total-Revenues $8,282,545 $7,516,517 26 City of Arden Hills Comparison-2005 Adopted Budget vs.Prelimnary 2006 EXPENDITURES PERSONAL SERVICE 41010 Regular Office Salaries 1,200,645 1,244,578 41020 Overtime Salaries 30,090 33,000 41030 Part-Time Salaries 0 0 41040 Temporary Employees 70,800 77,000 41060 Council Salaries 16,400 16,400 41110 Unused Vacation/Sick Pay 16,047 0 41120 Car Allowance 1,800 1,800 41130 Employer Savings Match 10,272 9,582 41210 Pera Employer Expense 68,060 76,475 41220 Fica Expense 101,578 100,431 41300 Insurance Expense 133,668 143,607 41310 Life Insurance 9,759 10,085 41410 Paid Unemployment Benefits 0 0 41510 Workers' Comp Ins Premiums 29,745 34,000 Total Personal Service $1,688,864 $1,746,958 SUPPLIES 42010 Office Supplies/Accessories 15,388 16,885 42020 Copier/Paper Expense 5,650 5,800 42030 Printed Forms 6,735 8,025 42040 Envelopes& Letterhead 3,582 3,525 42110 Cleaning Supplies 103 850 42111 Uniform Expense 2,602 2,252 42120 Motor Fuel-Gas 9,678 16,305 42121 Motor Fuel-Diesel 9,785 27,396 42150 Shop Materials-O&M 3,130 3,475 42151 Shop Materials-Parks 773 600 42170 Arts& Crafts Supplies 600 700 42171 Adult Sports Equipment 2,500 2,500 27 City of Arden Hills Comparison-2005 Adopted Budget vs.Prelimnary 2006 42172 Youth Sports Equipment 4,500 4,500 42173 Summer Playground Trips 500 500 42174 Misc Family Special Events 1,800 2,200 42175 Penny Carnival Materials 500 600 42180 Safety Camp Program 0 0 42210 Equip Maintenance Material 15,222 17,200 42230 Bldg& Grounds Maintenance 20,085 18,100 42240 Sand,Salt,Roadmix 25,750 22,500 42250 Landscaping Material 5,150 6,000 42260 Sign Repair Materials 5,150 5,100 42270 Utility Maint Materials 15,190 17,100 42400 Small Tools& Minor Equip 5,406 4,125 42401 Safety Equipment 2,503 3,400 Other 0 0 Total Supplies $162,282 $189,638 OTHER SERVICES& CHARGES 43010 Prof Svcs-Auditing Fees 28,005 26,500 43020 Prof Svcs-Architect Fees 0 0 43030 Prof Services-Engineering Fees 109,495 111,500 43031 TCAAP-Civil Engineer-URS 15,000 0 43035 Rebillable Engineering Fees 3,000 3,000 43040 Prof Svcs-Legal Fees 24,500 22,500 43042 Rebillable Legal Fees 2,000 2,000 43045 Prof Svcs-Legal Prosecution 42,000 40,000 43046 TCAAP Legal-Briggs Morgan 0 0 43047 TCAAP Legal-Larkin Hoffman 0 0 43048 TCAAP Legal-Peterson Fram 0 0 43049 TCAAP Legal 60,000 125,000 43050 Fiscal Consultant Fees 1,200 11,000 43051 TCAAP Finance Consultant-Ehlers 15,000 50,000 43055 County TIF Admin Fees 1,400 1,200 43059 Developer TIF Payments 34,320 38,250 43060 Clerical Services Fees 5,400 6,000 43065 Election Judge Payments 0 13,000 43070 Prof Svcs-Managements Fees 4,000 4,000 43075 Prof Svcs-FSA Admin Fees 1,600 2,000 43076 EAP Admin Fee 1,500 1,500 28 City of Arden Hills Comparison-2005 Adopted Budget vs. Prelimnary 2006 43080 Prof Svcs-Instructor Fees 16,000 17,000 43082 Adaptive Rec Program Fees 0 0 43084 After School Programs 1,000 1,000 43086 Special Events Programs 1,000 1,500 43088 ISD 621 Bldg Coordinator 2,000 1,000 43090 Appl Software Support Fees 30,433 28,675 43091 PC Network Support Fees 26,400 23,400 43095 Outside Data Processing 500 0 43100 Code Enforcement Activity 0 0 43101 Bldg Inspection/Plan Review 0 0 43102 Electrical Inspections 22,000 15,000 43103 Plumbing& Well Inspections 0 0 43104 Heating Inspections 0 0 43110 Recording Secretary Fees 7,942 7,900 43120 Planning Consultant Fees 0 0 43121 TCAAP Planning-Ctr Urban Design 0 0 43122 TCAAP Planning-DSU 30,000 50,000 43130 Ramsey County Sheriff Contract 711,000 768,367 43140 Fire Protection Contract 230,936 257,732 43141 State Insurance Fire Benefit Pymt 0 0 43150 Animal Ord Enforcement 7,000 7,500 43160 Utility Inspectors 0 0 43180 Veh License/Inspection Fees 0 0 43210 Telephone 27,722 16,584 43215 Cell Phone Charges 81420 7,472 43220 Postage General 11,900 16,100 43222 Postage Utilities 4,223 4,000 43224 Postage Newsletter 7,000 7,600 43240 Delivery Service 400 300 43310 Mileage Reimbursement 3,183 2,125 43315 Transportation-Rec Classes 0 0 43410 Advertising-Employment 2,500 2,500 43510 Legal Notice Publishing 2,600 2,600 43520 General Notices/Public Info 0 0 43530 Ordinance Publication 0 0 43540 Ballots 0 0 29 City of Arden Hills Comparison-2005 Adopted Budget vs.Prelimnary 2006 43550 Newsletter Printing 24,400 25,900 43552 Newsletter Writing/Editing 1,500 1,300 43610 General Liability Insurance 47,400 59,000 43615 Excess Liability Insurance 6,836 7,500 43620 Open Meeting Liability Insurance 500 500 43650 Surety Bond 510 200 43800 City Hall Water/Sewer Utilities 2,060 2,618 43810 Electric Utility 27,480 27,516 43812 Electricity-Semaphores 10,300 6,750 43813 Electricity-Street Lighting 18,025 18,200 43814 Electricity-Civil Defense 225 350 43815 Electricity-Lift Stations 24,720 23,856 43820 Water Purchases-Roseville 783,937 807,455 43825 MN DH Water Testing Fees 18,540 18,000 43830 Natural Gas Expense 25,556 33,600 43840 Res Recycling Costs 63,000 66,000 43845 Residential Cleanup Costs 7,000 7,000 43850 Gopher State Fees 515 2,000 43860 MWCC-Current Year 566,500 576,000 43865 SAC Reimbursements 0 25,000 44010 Cleaning&Waste Removal 19,313 20,600 44015 Maint of Bldg& Grounds 116,500 98,500 44030 Maint of Civil Defense Siren 0 0 44031 Maint of Semaphores 0 0 44032 Misc Street Maint Projects 3,090 4,200 44033 Pvmt Management Seal Coating 75,000 5,000 44034 Pvmt Management Alloc Costs 150,000 200,000 44035 County Proj Alloc Costs 0 0 44036 Maint of Utilities 72,100 60,000 44037 Maint of Street Lights 4,120 4,150 44038 Maint of Strom Sewers 32,000 34,000 44040 Maint of Vehicles& Equip 15,800 12,800 44045 Maintenance of Office Equip 1,995 4,380 44050 Tree Removal-Public Prop 28,750 28,000 30 City of Arden Hills Comparison-2005 Adopted Budget vs.Prelimnary 2006 ,._Y...u5. Y...="v \~/ 44055 Tree Removal-Private Prop 0 1,500 44058 Weed Control/Removal 1,236 1,200 44060 Bldg Code Surcharges 12,000 7,700 44090 Other Services 4,826 7,740 44150 Equipment Rental 8,406 4,950 44180 Sanitation/Facility Rental 3,811 3,600 44200 Depreciation 198,471 250,287 44330 Dues/Subscriptions/Licenses 29,695 32,150 44340 Awards& Indemnities-Property 9,000 12,000 44345 Awards& Indemnities-Auto 4,000 7,500 44360 1-35W Corridor Coalition 2,549 5,340 44370 Training& Subsistence 20,893 24,050 44372 Employee Recognition Program 1,000 800 44375 Planning Commission Training 700 500 44380 Bank Services Charges 12,250 12,000 44390 Sales Tax 10,300 9,000 44900 Misc Community Projects 40,000 42,500 44901 Day in the Park Staff Time 0 0 44905 Town Hall Meeting 200 300 Other 0 0 Total Other Services& Charges $4,009,588 $4,299,297 CAPITAL OUTLAY 45110 Land Acquisition 0 0 45120 Site Improv/Prep Costs 0 0 45130 Install Public Utilities 0 0 45140 Streets& Sidewalks 33,600 32,000 45200 Building& Structures 2,500 0 45400 Other Equipment 53,427 13,600 45500 Heavy Machinery& Auto 2,625 32,625 31 City of Arden Hills Comparison-2005 Adopted Budget vs.Prelimnary 2006 45600 Furniture& Fixtures 0 0 45700 Office Equip& Furnishings 104,400 9,500 45720 Office Equip-Capital Lease 0 5,000 45800 Construction Contract 2,196,000 912,000 45801 Outside Engineering 15,000 0 45804 Legal Fiscal Costs 0 0 45805 Other Project Costs 152,050 57,123 45807 Alloc Pvmt Mgmt to Genl Fund -150,000 0 45808 Alloc Pvmt Mgmt to SWM Fund -75,000 0 45809 Alloc Pvmt Mgmt to Water Fund -100,000 0 45810 Alloc Pvmt Mgmt to Sewer Fund -25,000 0 45830 Alloc PMP to City of New Brighton 0 0 45900 Trees& Landscaping 0 170,000 45901 Hard Surfaces& Trails 0 0 45903 Playground Equipment 0 0 45905 Park Equip(Fixed) 0 0 45907 Misc Park Improvements 0 0 45950 Capital-Enterprise Funds 0 0 46010 Debt Principal 175,000 190,000 46020 Interfund Loan Principal 0 0 46120 Interfund Loan Interest 10,000 0 46011 Interest on Bonds 111,376 72,250 46300 Bond Underwriting Fees 0 0 Other 0 0 Total Capital Outlay $2,505,978 $1,494,098 Operating Transfers 47200 Transfer to Genl Fund (101) 93,666 90,666 47212 Oper Transfer to Prog Fund (226) 0 0 47213 Transfer Out 0 0 47215 Oper Transfer to TCAAP Fund (229 0 0 47240 Oper Transfer to Bldg Fund (408) 0 0 47242 Oper Transfer to Cap Equip(411) 41,734 18,439 47243 Oper Transfer to Pub Safety(412) 161,786 79,316 47260 Oper Transfer to P1R(501) 0 0 47284 Transfer to EDA T1F#2(704) 0 0 47285 Transfer to GO Bonds 1998(325) 286.376 262,250 Total Transfers $583,562 $450,671 32 City of Arden Hills ' Comparison-2005 Adopted Budget vs.Prelimnary 2006 48100 Refund& Reimbursements 0 0 49100 Forgivable Loan Disbursments 0 0 Other 0 0 Total-Expenditures $8,950,274 $8,180,662 33 ,ARZEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Mayor and Council 2005 Budget: $67,404 2006 Proposed Budget: $68,395 Departmental Overview/Summary: The City operates under the Plan A form of government. The City Council, comprised of the Mayor and four Council members, serving in an at-large capacity, is the legislative body of the City. This department provides for Mayor and Council compensation, Council meetings and work sessions,management consultants, memberships,publishing legal notices. Financial Overview-2006 Mayor & Council Capital Outlay,$0,0% personal Services, $17,655,26% Operating Transfers,$0, 0% Other Serv/Charges, Supplies, $47,740,70% $3,000,4% Significant Changes from Prior Year: No significant changes are scheduled.. 35 'It I I ,ARQEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Elections 2005 Budget: $800 2006 Proposed Budget: $19,825 Departmental Overview/Summary: City elections are held in even numbered years, coinciding with general elections. Permanent voter registration files are maintained by Ramsey County. The City is responsible for providing booths, vote tabulation equipment, election judges and City ballots. Financial Overview—2006 Elections Supplies, $750, 4% Other Serv/Charges, $14,075, 71% Operating Transfers, $0, 0% Personal SeNces, $0, Capital 0% Outlay, $5,000, 25% Significant Changes from Prior Year: This is an election year. We are required to acquire capital equipment for the elections. '1 36 EN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Administration 2005 Budget: $513,732 2006 Proposed Budget: $460,201 Departmental Overview/Summary: The Administration Department is responsible for administering Council policies, coordinating Council agendas,managing City finances,issuing business licenses and permits and providing administrative support to other functional areas within the City. Financial Overview—2006 Capital Administration Outlay, Operating $8,500, 2% Transfers, $0, 0% Other Serv/Charges, $142,980, Persona! 31% Services, $292,521, 63% Supplies, $16,200, 4% FTE Allocation: 4.0 Significant Changes from Prior Year: No significant changes, other than increased health care costs and step increases. Also, included are small technology improvements. Overall,the 2006 has decreased and this is primarily due to reduce technology upgrades. 37 ,ARQEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Legal 2005 Budget: $64,000 2006 Proposed Budget: $60,000 Departmental Overview/Summary: The City Attorney acts as an advisor to the Council and staff on legal matters and represents the City in legal actions. He prepares the contracts, ordinances, legal opinions and legal documents needed for the operation of City government. Financial Overview—2006 Legal Capital Outlay, $0, Personal 0% Services, $0, 0% Supplies, $0, 0% Other Ser dCharges, Operating $60,000, Transfers, $0, 100% 0% CD Significant Changes from Prior Year: None 38 ,AVEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Planning & Zoning 2005 Budget: $109,823 2006 Proposed Budget: $119,310 Departmental Overview/Summary: The Planning Commission is established by City Ordinance and consists of seven members appointed annually by the City Council. The Commission meets monthly to consider proposals to the City for variances to the Zoning Ordinance, special use permits, commercial/industrial applications, subdivision platting, and other cases related to City development. The Planning Commission operates in an advisory capacity to the City Council. The City utilizes the staff City Planner position as the primary resource in managing the applicant case load and has responsibility for various other planning related projects. Financial Overview -2006 �- Planning &Zoning Other SerVCharges, $19,750, 17% Capital Outlay, $500, 0% Operating Transfers, $0, 0% Personal Services, $96,760, 81% Supplies, $2,300, 2% FTE Allocation: 1.3 Significant Changes from Prior Year: Personal Services increase due to step increase in pay scale. 39 EN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Government Building— O & M Bldg. 2005 Budget: $126,113 2006 Proposed Budget: $116,083 Departmental Overview/Summary: This department provides for maintenance and utilities of the City Operations and Maintenance facility. The City entered into a contract with Ramsey County for a joint maintenance facility located just west of the City Hall on Hwy 96. The new facility is complete and occupied as of October, 2004. Financial Overview - 2006 Government Bldg. (OW) Supplies, Personal $3,700, 3% Services, $6,229, 5% Other SendCharges, Capital $105,654, Outlay, $500, 92% 0% Operating Transfers, $0, 0% FTE Allocation: .1 Significant Changes from Prior Year: Reduction is primarily due to reduce capital outlays and staff costs. 40 EN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: City Hall 2005 Budget: $112,387 2006 Proposed Budget: $92,215 Departmental Overview/Summary: This department captures all of the operation/maintenance related costs for the City Hall facility. Financial Overview-2006 City Hall Capital Outlay, $0, 0% Personal Services, Operating $20,857, 23% Transfers, $0, 0% Other Supplies, Serv/Charges, $1,250, 1% $70,108, 76% FTE Allocation: .3 Significant Changes from Prior Year: Reduction in general maintenance costs, including exterior planting of trees and landscaping. Also planned are increases in utility costs. 41 ,ARZEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Police & Animal Control 2005 Budget: $718,225 2006 Proposed Budget: $776,417 Departmental Overview/Su mmary: Law Enforcement services for Arden Hills are provided on a contractual basis with Ramsey County Sheriff's department. Animal control services are provided by means of contracting with Animal Control Services, an independent contractor utilized by other metro communities. Financial Overview-2006 Police &Animal Control C Personal Capital Services, $0, Outlay, $0, 0% 0% Operating Transfers, $0, Other 0% Serv/Charges, $776,217, Supplies, 100% $200, 0% CD Significant Changes from Prior Year: Increase in Police contract amount from Ramsey County. 42 ,ARZEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Fire Protection 2005 Budget: $230,936 2006 Proposed Budget: $257,732 Departmental Overview/Summary: Fire protection for Arden Hills is provided by Lake Johanna Volunteer Fire Department on a contractual basis. Lake Johanna Volunteer Fire department presently provides services from four stations to Arden Hills as well as Shoreview and North Oaks. Arden Hills pays direct costs associated with Station No. 1, located at 3246 New Brighton Road, and other allocated costs provided in the contract. Financial Overview—2006 Fire Protection Capital Personal Outlay, $0, Services, $0, 0% 0% Supplies, $0, 0% Other Sery/Charges, Operating $257,732, Transfers, $0, 100% 0% CD Significant Changes from Prior Year: LJVFD fire protection services budget increased by 1 I%over past year. This increase is primarily due to inflationary adjustments as well as changes to the funding formula that allocates the operating costs between the contracted cities. 43 ,ARZEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Protective Inspection 2005 Budget: $213,329 2006 Proposed Budget: $192,845 Departmental Overview/Su mmary: The city staff includes a Building Official and a full-time Building Inspector. The building inspector position is no longer shared with ILJVFD. This department is responsible for all building construction,plumbing, sanitary sewer,water and mechanical inspections within the City. Electrical inspections are contracted for by an independent inspection firm. This department is also responsible for enforcement of the Zoning Code and other sections of the City Code of Ordinances. Financial Overview-2006 Protective Inspections Capital Outlay, $0,0% Personal Services, Other $161,025, Serv/Charges, 83% $30,520,16% Supplies, $1,300,1% Operating Transfers,$0, 0% FTE Allocation: 2.4 Significant Changes from Prior Year: No computer replacements are planned this year. Cost reductions are in the area of electrical inspections due to reduced construction activity. 44 r ,AVEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Street Maintenance 2005 Budget: $448,680 2006 Proposed Budget: $496,383 Departmental Overview/Summary: This department is responsible for maintaining City streets,including snowplowing, minor street repair, street signs and street sweeping. Financial Overview- 2006 Street Maintenance Operating Personal Transfers, $0, Services, 0% $142,843, 29% Capital Outlay, $30,000, 6% Supplies, $42,690, 9% Other Serv/Charges, $280,850, 56% FTE Allocation: 2.1 Significant Changes from Prior Year: The budgeted amount for this year has increased in the area of capital outlay,which is the anticipated purchase of Toro Groundmaster. In addition, a higher amount of contribution is necessary from the general fund for the Ridgewood Neighborhood construction. 45 ,ARQEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Parks Maintenance 2005 Budget: $275,726 2006 Proposed Budget: $269,173 Departmental Overview/Summary: The Park Maintenance department is responsible for the maintenance of City parks and trials. Financial Overview-2006 Capital Park Maintenance Outlay, $0, 0% Operating Transfers, $0, 0% Other SendCharges, $61,410, 23% Personal Services, $161,019, Supplies, 60% $46,744, 17% FTE Allocation: 2.3 Si2nificant Changes from Prior Year: The City budgets for sealcoating every other year, the budget for this project does not include sealcoating. 46 '!Tt ,ARQEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Operating Transfers Out 2005 Budget: $177,520 2006 Proposed Budget: $73,755 Departmental Overview/Summary: This department was set up to provide for operating transfers from the General Fund to other government funds with-in the City financial structure. Financial Overview-2006 Operating Transfer Out Capital Outlay, $0, Operating 0% Transfers, $73,755, Supplies, $0, 100% 0% Other Personal Serv/Charges, Services, $0, $0, 0% 0% Significant Changes from Prior Year: The operating transfers are based on the budgeted excess revenue over expenditures in the General Fund. The transfer in 2006 will go to Public Safety Capital (75%) and Capital Improvement Funds(25%) for future CIP needs. 47 ,ARQENHILLS "1 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Recreation Program 2005 Budget: $181,255 2006 Proposed Budget: $188,467 Departmental Overview/Summary: The Recreation department was moved to the general fund in 2004, from the Special Revenue Fund#226 (Program Fund). This department provides all year recreation activities to residents of Arden Hills as well as residents from neighboring communities. The Community Service Fund(Special Revenue Fund#225) continues to supplement youth activities through an operating transfer each year. Financial Overview-2006 Recreation Capital Outlay, $0, 0% Operating Transfers, $0, Other 0% SerVCharges, $44,350, 24% Supplies, Personal $14,200, 8% Services, $129,917, 68% FTE Allocation: 1.5 Significant Changes from Prior Year: The increase in the 2006 Recreation budget accurately reflects the personnel costs. There are no planned equipment replacements. Budget does reflect$5,000 for the use of third party recreation software package. 48 EN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Community Services 2005 Budget: $65,000 2006 Proposed Budget: $60,000 Departmental Overview/Summary: This Special Revenue fund derives revenue from the required 10%contribution of net profit from charitable gambling organizations operating with-in the City. The City Council has a policy of expending revenues from this fund on the following basis: 60% for youth programs and 40%for Public Safety Capital. Financial Overview-2006 Community Services Capital Operating Outlay, $0, Transfers, 0% $60,000, 100% Supplies, $0, 0% Other Personal SendCharges, Services, $0, $0, 0% 0% Significant Changes from Prior Year: The expenditures (transfers out) in the Community Services fund are based on the revenues. Since this fund is dependent upon charitable gambling revenue it is difficult to forecast. The budgeted transfers in 2006 will be split$36,000 to the General Fund for youth activities and $24,000 to Public Safety Capital. 49 ,AVEN HILLS 1 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Parks Fund 2005 Budget: $55,650 2006 Proposed Budget: $62,000 Departmental Overview/Summary: This Special Revenue fund was established for park/trail acquisition and development. Revenue for the Park Fund comes from developer park dedication fees, contributions, state grants, and investment interest. For the past few years,no new funds have been contributed to this fund. As a result of lack of new revenue,the balance in this fund is declining. Financial Overview- 2006 Park Fund Supplies, $0, Capital 0% Outlay, $62,000, Other 100% Sen/Charges, $0, 0% Personal Operating Services, $0, Transfers, $0, 0% 0% Significant Changes from Prior Year: There are two CIP projects budgeted for in 2006, Tony Schmidt Underpass $32,000 and Gateway/Monument Sign$30,000. 50 ,AVEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Cable Fund 2005 Budget: $58,891 2006 Proposed Budget: $65,296 Departmental Overview/Summary: This Special Revenue fund accounts for revenue and expenditures related to cable TV, internet and other forms of communication. Revenue for this fund comes primarily from cable owner franchise fees. Financial Overview - 2006 Cable Capital Outlay, Personal $13,600, 21% Services, $26,696, 41% Operating Transfers, $0, 0% Supplies, $0, 0% Other SendCharges, $25,000, 38% FTE Allocation: .5 Significant Changes from Prior Year: The increase in budget is primarily due to equipment upgrades in the 2006 technology CIP as well as security system upgrades. 51 r ,ARQEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: TCAAP Fund 2005 Budget: $174,318 2006 Proposed Budget: $279,823 Departmental Overview/Su mmary: This Special Revenue fund was established to account for revenue and expenditure activity related to the City's comprehensive re-use planning at the Twin Cities Army Ammunition Plant(TCAAP) site. Revenues for this fund are primarily developer escrow reimbursements and investment interest. Financial Overview-2006 TCAAP Capital Personal -� Outlay, $0, Services, 0 0 0 $48,323, 17% Operating Supplies, $0, Transfers, $0, 0% 0% Other SendCharges, $231,500, 83% FTE Allocation: .6 Significant Changes from Prior Year: The increase in the 2006 budget is due to anticipated increase in developer reimbursable expenses. There is an offset of$225,000 in developer revenue. 52 ,AAZEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Risk Management 2005 Budget: $13,000 2006 Proposed Budget: $19,500 Departmental Overview/Summary: This Special Revenue fund was established to pool dividends received from the League of MN Cities for positive claims experience. This fund tracks dividend revenues and deductible costs for claims. The goal of this fund is to build a fund balance that would allow the city to increase deductible limits in order to reduce premium costs. Financial Overview- 2006 Risk Management Capital Outlay, $0, 0% Personal SenAces, $0, 0% Supplies, $0, 0% Other Operating SendCharges, $19,500, Transfers, $0, 100% 0% Significant Changes from Prior Year: The expenditure for deductibles was increased to reflect the actual average from the past few years. 53 ,ARZEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: EDA General 2005 Budget: $41,126 2006 Proposed Budget: $31,813 Departmental Overview/Summary: This Special Revenue fund accounts for general administration activities that are not specific to any individual TIF district. Financial Overview-2006 EDA General Capital Outlay, $0, 0% Operating Transfers, $0, 0% Other Seri/Charges, $0, 0% Supplies, $0, 0% Personal Services, $31,813, 100% FTE Allocation: .3 Significant Changes from Prior Year: There was an inter-fund loan established between the EDA and the PIR funds for the Indykiewicz property. Proceeds from the sale of land to Holiday Gas Station has enabled the City to pay-off the inter-fund loan. As a result of this pay-off,no interest is budgeted. 54 -AVEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: TIF District#2—Round Lake 2005 Budget: $290,376 2006 Proposed Budget: $265,450 Departmental Overview/Summary: TIF District No. 2,Round Lake Office,was established as a twenty-five year Redevelopment Development District on June 29, 1989. This district is located on the northeast quadrant of the I-35W/I-694 intersection. Improvements for this district were funded with the issuance of$3,100,000 General Obligation Tax Increment Bond on March 1, 1998. Debt Service Fund No. 325 was created to track repayment of the bond principal and interest. An inter-fund loan from PIR fund No. 501 was needed for the acquisition of the Indykiewicz property. There is currently a receivable on the books from Ramsey County for creation of the storm retention pond and other improvements needed because of the linkage with their Highway 96 reconstruction project. It is planned to pay-off the inter- fund loan,when the Indy property is sold and the Ramsey County receivable is realized. Financial Overview-2006 TIF#2 Round Lake Other SendCharges, Operating $3,200, 1% Transfers, $262,250, 99% Supplies, $0, 0% Personal Capital SeNce , $0, Outlay, $0, 0% Significant Changes from Prior Year: In late 2004,the City refunded(refinanced)the above referenced bond in order to take advantage of the lower interest rates. The full year impact of the refunding is reflected in 2006 budget. The reduction is due to reduced interest costs. The refunding period was very timely as the interest rates have constantly risen since then. 55 ,AVEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: TIF District#3— Cottage Villas 2005 Budget: $35,020 2006 Proposed Budget: $38,250 Departmental Overview/Summary: TIF Dist No. 3, Cottage Villas Housing, was originally certified as a Housing District on May 10, 1993. This district is located on the east side of Cleveland Ave,just south of County Rd E-2/Cleveland Ave intersection. This 64 unit Cottage Villas Apartment complex is available for low-moderate income seniors. The City entered into a"pay-as-you-go"agreement with Cottage Villas of Arden Hills Limited Partnership on February 28, 1994. The Development Agreement calls for the developer to be reimbursed for certain public development activities initially estimated at $834,286. Repayment to the developer will only be from tax increment actually received from the district. Payments will be 90%of the tax increment received not to exceed a total annual payment of$57,557. The City is not obligated to make payments after February 1, 2010. Financial Overview-2006 TIF#3 Cottage Villas Capital Outlay, $0, Other 0% Sery/Charges, $38,250, Operating 100% Transfers, $0, 0% Personal Supplies, $0, Services, $0, 0% 0% Significant Changes from Prior Year: None 56 -AVEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Debt Service-G.O. TI Bonds 1998A 2005 Budget: $286,376 2006 Proposed Budget: $262,250 Departmental Overview/Summary: Issuance of$3,100,000 General Obligation Tax Increment Bonds dated March 1, 1998 were to finance various public improvements within TIF District No. 2. The improvements were generally the relocated 14th Street project and the Round Lake Road intersection improvements project. The bond issue was rated A+by Standard and Poor's Corporation. The seventeen year bonds mature on February 1, 2015. The City completed the refunding process in February, 2005. This will significantly reduce the interest cost over the life. Financial Overview—2006 Debt Service Capital Supplies, $0, Outlay, 0% $262,250, 100% Operating Transfers, $0, 0% Personal Other Services, $0, SerVCharges, 0% $0, 0% CD Significant Changes from Prior Year: Reduced interest costs due to bond refunding. 57 EN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Non Assessable Fund 2005 Budget: $631,000 2006 Proposed Budget: $362,000 Departmental Overview/Summary: This Capital fund was created to account for County and other projects the City of Arden Hills will be requested to cost participate in as well as some capital projects the City will be unable to assess property owners for. The projects budgeted for 2005 were the Lexington Ave reconstruction, the city wide rating PMP and the County Road E sidewalk. The project budgeted in 2006 is Ridgewood Neighborhood reconstruction. Financial Overview-2006 Non-Assessible Improvements Other SendCharges, Capital $0. 0% Outlay, $362,000, Operating 100% Transfers, $0, 0% Personal Services, $0, Supplies, $0, 0% 0% Significant Changes from Prior Year: Activity is projected to reduce in 2006 for this fund. 59 F' EN HILLS 2006 PROPOSED BUDGET—SUMMARY BY DEPT. Department Name: Capital Improvements 2005 Budget: $0 2006 Proposed Budget: $170,000 Departmental Overview/Summary: This fund was created in 1995 with the intent of building a reserve to partially fund future General Fund capital equipment requirements. This use of the fund would level future levy spikes caused by differing annual capital requirements. Financial Overview - 2006 Captital Improvements Supplies, $0, Personal 0% Services, $0, 0% Operating Transfers, $0, 0% Capital Outlay, Other $170,000, SeniCharges, 100% $0, 0% Significant Changes from Prior Year: The option is to fund Highway 96 Landscaping project out of this fund. This project may also be eligible for State Aid Funds. 60 -ARQEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Public Safety Capital Equipment 2005 Budget: $48,052 2006 Proposed Budget: $27,123 Departmental Overview/Summary: This Capital fund was created in 1995 with the intent of building a reserve to fund General Fund public safety capital equipment requirements. This use of the fund would level future levy spikes caused by acquisition of costly specialized police and fire capital requirements. Financial Overview-2006 Public Safety Capital Supplies, $0, Capital 0% Outlay, $27,123, Operating 100% Transfers, $0, 0% Other Personal SeMCharges, SeNces, $0, $0, 0% 0% Significant Changes from Prior Year: The budget for this fund is based on the LJVFD CIP for the budgeted year. 61 ,ADEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: PIR Fund 2005 Budget: $1,360,000 2006 Proposed Budget: $550,000 Departmental Overview/Summary: The Permanent Improvement Revolving(PIR) fund was established to temporarily finance pavement management projects being partially financed by special assessments or for high cost improvements for which bonds have not been issued. Financial Overview- 2006 PIR Supplies, $0, Capital 0% Outlay, $550,000, Operating 100% Transfers, $0, 0% Personal Services, $0, Other 0% SeniCharges, $0, 0% Significant Changes from Prior Year: 2006 is expected to experience a reduction in PMP activity. "1 62 EN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Sanitary Sewer 2005 Budget: $1,138,151 2006 Proposed Budget: $1,201,146 Departmental Overview/Summary: The maintenance of the City sanitary sewer lines and lift stations are the responsibility of the City Operation and Maintenance department. The maintenance program involves inspections, flushing and cleaning of sewer lines and routine maintenance of the lift stations. Sanitary sewer rates have not increased since January 1, 2001. The City underwent a utility rate study performed by Abdo,Eick&Meyers. A rate increase took effect January, 2005. Financial Overview- 2006 Operating Transfers, Sanitary Sewer $27,333, 2% Personal Capital Services, Outlay, $0, $272,657, 0 ° 23% Other Supplies, Serv/Charges, $15,101, 1% $886,055, 74% FTE Allocation: 3.6 Significant Changes from Prior Year: Inflationary changes t 63 ,AVEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Water Utility Fund 2005 Budget: $1,259,310 2006 Proposed Budget: $1,312,946 Departmental Overview/Summary: The City maintains it's own water distribution system. Water is purchased from the City of Roseville,who in turn,purchases water on a wholesale basis from the St. Paul Water Board. In 2004 the City underwent a utility rate study performed by Abdo,Eick&Meyers. A rate increase took effect January, 2005.Prior to this change,Arden Hills had not seen an increase in water rates since January 1, 1999. Rates are scheduled to increase in small increments in 2006 and future years. 2005 experienced a 15%increase. Financial Overview - 2006 Wate r Operating Personal Transfers, Services, $27,333, 2% $240,118, 18% Capital Outlay, $0, 0% Other Supplies, SendCharges, $36,253, 3% $1,009,243, 77% FTE Allocation: 3.1 Significant Changes from Prior Year: Inflationary increases are budgeted in 2006. 2005 experienced a significant increase on water costs as they were passed through the City of Roseville. 64 a t EN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Surface Water Management 2005 Budget: $173,649 2006 Proposed Budget: $199,675 Departmental Overview/Summary: The function of the Surface Water Management(SWM)utility is the collection, treatment and disposition of storm water as well as the maintenance of the storm sewers. Fees have remained the same for this utility since January 1, 1999. The current fee structure is based upon zoning classification and parcel acreage. Due to results from the utility rate study performed in 2004 by Abdo, Eick and Meyers, SWM rates increased effective January, 2005. Collection of these fees is done through the utility billing process. Financial Overview -2006 Capital Surface Water Management Outlay, $0, 0% Personal Services, $93,507, 47% Other Serv/Charges, $100,218, 50% Operating Transfers, $0, 0% Supplies, $5,950, 3% FTE Allocation: 1.5 Significant Changes from Prior Year: Inflationary changes and depreciation charges. 65 ,ARQEN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Recycling Program 2005 Budget: $80,425 2006 Proposed Budget: $82,588 Departmental Overview/Summary: The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist in funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents' property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including the cooperative spring and fall joint cleanup day effort with the City of Shoreview. Financial Overview- 2006 Capital Recycling Outlay, $0, Personal 0% Services, $9,588, 12% Operating Transfers, $0, 0% Supplies, $0, 0% Other SendCharges, $73,000, 88% FTE Allocation: .1 Significant Changes from Prior Year: "1 66 Oo w 0 69 rn LL 'T -c 't v cn a) 00 C) � v Ell, v Cl 0 0 0 > 000°0 ° o 0 69 69 m o It C) 60 0U ° 69, Q � 00 U O E9 N N U') 't V' 00 to O 69 O Y O N ca � d LO c O O Q O E9 O (D O N � ce) U c U) d O � Q LL O O 00 E9 �° C) C N v It rn O 0 o O o 0 ° CD rn N @ � f— d C) 0 0 0 0 0 O 0 0 O ° 06469690 O OO N O LQ LO � M � Q 64 69 O 69 a3 w a) 0 o F 0 0 0 c a) m x c LLI 0 m cm • m E 0 o UU -0U- < o as -0 0 0 ¢ a`> a� a) 0 o - E a`) 3 io m U as ch c U a) >0 >l0 CL N cn '— U U J J J Q a) Q c c c c c -2 E -° E E E E E E o U U 0 a) a) a) a1 N a) > L U U U U U al a3 a3 L a) a) a) a) 0 0 d (MOD N 67