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HomeMy WebLinkAbout11-28-05 } Mayor: 1245 W.Highway% Beverly AplikowskiLS Arden Hills,Minnesota 55112 touncilmembers: 651.634.5120 David Grant Arden Hills City Council www.ci.arden-hills.mn.us Brenda Holden Gregg Larson Lois Rem REGULAR MEETING Monday November 28, 2005 City vision A strong community that values our unique environment,our fiscal soundness, and our tradition as a desirable city in which to live,work,and play. Closed Session Meeting Prior to the City Council Meeting- TCAAP Land Negotiations-Pursuant to MS 13D.05 SUBD 3.0 5:30 PM Regular Meeting Agenda City Council Meeting Convenes 7:00 PM Cali to Order PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA 2. APPROVAL OF MINUTES A. November 14, 2005 City Council Minutes 3. CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under A. Claims and Payroll a Consent Calendar format.There will be no separate discussion of B. Motion to Approve 2006 Liquor Licenses these items,unless a Council Member so requests,in which event, the item will be removed from the general order of business and C. Resolution No.05-64: Approving the considered separately in its normal sequence on the agenda. 2006 City of Arden Hills Recycling Fee D. Payment to Rochon, Inc. for$29,000-City Hall Repairs Arden Hills City Council Agenda November 28,2005 Page 2 4. PUBLIC INQUIRIESANFORMATIONAL Public Inquiries/Informational is an opportunity for citizens to bring to the Council's attention any items not currently on the • Xcel Energy-Tree Trimming Information- agenda. In addressing the Council,please state your name and John Wertish and Brad Weidenfeller address for the record,and a brief summary of the specific item. • Mounds View School District Update- being addressed to the Council. To allow adequate time for each Noreen Thompson, School Board Member person wishing to address the Council,we ask that individuals limit their comments to three(3)minutes. Written documents may be distributed to the Council prior to the meeting,or as bench copies,to allow a more timely presentation. 5. PUBLIC HEARINGS None. 6. NEW BUSINESS A. Planning Case#05-19 Bryson Woods Final Plat Approval Karen Barton B. Ordinance No.368-Adopting the Minnesota State Fire Code Karen Barton/Jerry Filla C. Ordinance No.369-Adopting the Minnesota State Building Code Karen BartonlJerry Filla D. Authorize Staff to Contract with Brian Pischina to Perform Structure Jerry Filla Inspections of City Hall. (Materials Available Monday) 7. Unfinished Business A. TCAAP Update-Verbal Michelle Wolfe B. Storm Update-Verbal Michelle Wolfe CITY COUNCIL REPORTS A. Councilmember Holden B. Councilmember Grant C. Councilmember Rem D. Councilmember Larson E. Mayor Aplikowski ADJOURN Following the Regular City Council Meeting: • Closed Work Session-TCAAP Land Sale Negotiations-Pursuant to MS 13D.05 SUBD 3.6 4 EN HILLS Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 14,2005, 7:00 P.M. CITY HALL COUNCIL CHAMBERS, 1245 WEST HIGHWAY 96 PLEDGE OF ALLEGIANCE CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Beverly Aplikowski called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Beverly Aplikowski, Councilmembers David Grant, Gregg Larson, and Brenda Holden. Absent: Councilmember Lois Rem. Also present were City Administrator, Michelle Wolfe; City Attorney, Jerry Filla; Director of Operations & Maintenance, Thomas Moore; Finance Director/Treasurer, Murtuza Siddiqui; Community Development Director, Karen Barton; Assistant to the City Administrator, Schawn Johnson; and Recording Secretary, Kathleen Altman. 1. APPROVAL OF MEETING AGENDA Councilmember Grant requested item 3b be pulled from the Consent Calendar and added as item 6a. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve the meeting agenda as amended. The motion carried unanimously(4-0). 2. APPROVAL OF MINUTES A. October 27, 2005 City Council Minutes B. October 24, 2005 City Council Minutes C. October 17, 2005 City Council Minutes D. October 17, 2005 Work Session Minutes E. October 11, 2005 City Council Minutes F. October 11, 2005 Work Session Minutes (2 sets of minutes) Councilmember Holden requested the following changes: October 11, 2005 City Council Post Worksession minutes, Page 2, second paragraph from the bottom, to read: Councilmember ARDEN HILLS CITY COUNCIL—NOVEMBER 14, 2005 2 Holden stated she did not believe neighboring cities were a good option because many neighboring cities were hit during the recent storms and they were using their generators. She stated the City should look for more metro-wide generators. Councilmember Grant requested the following changes: None. Councilmember Larson requested the following changes: None. Mayor Aplikowski requested the following changes: None. Ms. Wolfe requested the following changes: October 11, 2005 City Council Minutes, Page 3, first paragraph to read: Lynn Ness, with MnDOT, addressed the Council regarding the upcoming replacement of the radio tower at the southeast corner of 1-35W and I-694. He stated that as part of the growth of the system, as well as the additional needs created by the 800 MHz project, the tower had been evaluated and its replacement was recommended. October 11, 2005 city Council Post Worksession minutes, Page 2, second paragraph, change $41,000 to $21,000 and change $45,000 to $25,000. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to approve the October 27, 2005 City Council Minutes as presented; October 24, 2005 City Council Minutes as presented; October 17, 2005 City Council Minutes as presented; October 17, 2005 City Council Work Session Minutes as presented; October 11, 2005 City Council Minutes as amended; and October 11, 2005 City Council Work Session Minutes (2 set) as amended. The motion carried unanimously(4-0). 3. CONSENT CALENDAR a. Claims and Payroll b. Atithefize the Advei4isenieflt of Bids fef the 2006 Lift Sta4ion Rehabilitation Projeet C. Lift Station#4 and#9 Reconstruction—Change Order#1 for$5,700.00 d. Lift Station#4 and #9 Reconstruction—Final Payment to Gridor Construction, Inc. e. 2005 Red Fox-Grey Fox PMP Project Final Payment#4 to Amt Construction f. Motion to Approve Policy Changes to the City's Short Term Disability, Long Term Disability, and Life Insurance Policy for Non-union City Staff Members g. Resolution No. 05-61: Adopting the Ramsey County Emergency Operations Plan h. Resolution No. 05-62: Adopting the Ramsey County All Hazard Mitigation Plan i. Resolution No. 05-63: Adopting the 2006 City Council Meeting Schedule MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously(4-0). ARDEN HILLS CITY COUNCIL—NOVEMBER 14, 2005 3 4. PUBLIC INQUIRIES/INFORMATIONAL Mayor Aplikowski welcomed Troop 419 Boy Scouts from Trinity Lutheran Church. Jonathan Stephens, Troop 419, stated they were working on the citizenship badge. 5. PUBLIC HEARINGS None. 6. NEW BUSINESS A. Authorize the Advertisement of Bids for the 2006 Lift Station Rehabilitation Project. Councilmember Grant asked which two of the four lift stations would be in the base bid. Ms. Wolfe responded she was not sure which two lift stations were included in the base bid and this was still being evaluated. MOTION: Councilmember Grant moved and Mayor Aplikowski seconded a motion to authorize the Advertisement of Bids for the 2006 Lift Station Rehabilitation Project. Councilmember Holden asked what the fund balance would be if all four stations were done. Mr. Siddiqui responded it was a matter of cash flow. If they were to go to four lift stations, instead of two some cost savings would be realized. He indicated he could not give exact dollar amounts, but obviously the balance would dip down significantly, but over the course of time, the fund balance should level off. Ms. Wolfe stated when this was discussed this past July, they anticipated if they did all four lift station, they would go below the internal policy of maintaining the $500,000 balance in the fund. She indicated when the bid came in, they would need to determine if they would save enough money to do all four at one time and if so, they would need to reevaluate some future utility proj ects. Councilmember Holden asked instead of one bid of two and an alternative bid of four, could they have an alternative bid of three. Ms. Wolfe responded they could, but they had determined it would not be beneficial to do only one lift station. She noted if they wanted a bid for three lift stations,this could be made a part of the motion. Councilmember Holden requested an amendment to the motion to have an alternate bid of three lift stations. Councilmember Larson stated he believed they had reached a consensus at a previous work session that this had been decided and he did not understand why they were having this discussion again. He believed Councilmember Grant's question was a reasonable question, but when they go into changing the bidding process again, this had already been discussed. ARDEN HILLS CITY COUNCIL—NOVEMBER I4, 2005 4 Mayor Aplikowski stated there was no second to the amendment, so they would be voting on the original motion. The motion carried unanimously(4-0). 7. UNFINISHED BUSINESS A. TCAAP Update Ms. Wolfe updated the Council on recent TCAAP developments. CITY COUNCIL REPORTS Ms. Wolfe—Introduced Karen Barton as the new City Community Development Director. Councilmember Holden— Stated Norwest Youth and Family Services was having a fundraiser at Maplewood Mall this Sunday. She asked what happened with the water tower inspection. Ms. Wolfe responded the water tower inspection was scheduled for this Thursday. Councilmember Holden asked if they had decided what they were going to do about the warming house. Ms. Wolfe responded they had not made any decisions on this yet. Councilmember Grant — Stated he had attended the Planning Commission meeting last week. He updated the Council on the Planning Commission actions. Councilmember Larson — Stated Roger Aiken, Board Member of the Rice Creek Watershed District, inquired about applications for projects to be funded by Rice Creek Watershed District for stormwater treatment ponds. He asked if the City was aware of this. He indicated they had recently received a revised budget from the Fire Department and he requested Mr. Siddiqui to review this budget to ensure that the capital budget is being reflected properly. He stated in looking through some of the materials provided to Council, there was a statistical summary and noted auto theft had significantly increased in the City. He suggested the City publicize steps the citizens could take in regards to automobile theft, theft from automobile, and theft from garages. He stated for some time they have not had the benefit of Councilmember Rem's participation at City Council meetings for health reasons. He indicated she has been a very conscientious member of the Council, but he believed her absence was not good for the Council or the residents. He stated the Council should have a discussion with Councilmember Rem about how she sees her future participation in City government. He noted if she was unable to continue on the Council, they needed to take the appropriate steps. He requested this be added to a worksession agenda to address this. Mayor Aplikowski responded Councilmember Rem had requested some understanding through the month of December and this discussion would be on a future agenda as to how they would proceed to the next step if she was unable to continue being on the Council. Mayor Aplikowski — Stated Mr. Johnson was requesting a Council liaison to go over recommendations for Employee of the Year to attend a meeting on October 28, 29 or 30. Councilmember Holden stated she would be the liaison. Mayor Aplikowski stated Arden Hills was hosting the next meeting I-35W Corridor Coalition next Wednesday at 3:30 p.m. at City ARDEN HILLS CITY COUNCIL—NOVEMBER 14, 2005 5 Hall. She stated the Minnesota League of Minnesota Cities conference was being held in Rochester this year and they were accepting registrations at this time. She stated the EDC would also be meeting next Wednesday. She noted they also had an opportunity to nominate a Business of the Year and if anyone wanted to nominate a business, contact the City Administrator. She stated Northwestern College was doing a history session on Nazareth Hall on November 19. Mr. Filla— Stated they would be adjourning to Closed Session to meet to discuss the appraisal of the TCAAP property, which was delivered to him this afternoon. The appraisal report is considered a non-public document. Mayor Aplikowski adjourned the Regular City Council Meeting meeting at 7:57 p.m. Beverly Aplikowski Michelle Wolfe Mayor City Administrator NOTICE OF MEETINGS The next Council Meeting will be held Monday, November 28, 2005 at 7:00 p.m. at the Arden Hills Council Chambers. ARQENHILLS City of Arden Hills Request for Council Action Prepared by: Murtuza Siddiqui , Agenda Item w Dept.: Finance ° Council Mtg. Date: November 28,2005 Claims&Payroll Final Action Needed By: November 28, 2005 Budgeted Amount: Across City Budget—All Funds Actual Amount: See Financial Implications Funding Source: Across City Budget—All Funds Council Action Request: Review and Approve Consent Agenda Item 3.A. -Claims and Payroll Staff Recommendation: Approve Consent Agenda Item 3.A. -Claims and Payroll Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable ___ __ . _ __ -_ __ _ Not applicable Supporting Documents(which are attached to this Action Form): ❑ Memo/Letter: ❑ Resolution (No. ) ❑Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ❑Other: Payroll and Claims Reports Financial Implications: Payroll#23 Total Cost $50,845.24 Accounts Payable Claims Since 11/14/05 Council Meeting: 1. Paid Claims-Batch 005-11-2005: $ 9,856.34 2. Paid Claims-Batch 006-11-2005: $ 4,896.00 3. Paid Claims- Batch 007-11-2005: $ 4,749.34 4. Paid Claims—Batch 008-11-2005: $ 4,301.40 5. Paid Claims—Batch 009-11-2005: $383,667.44 6. Unpaid Claim—Batch 010-11-2005: $164,904.75 Claims Total $572,375.27 Administrator/Staff Comments: Page 1 of 2 d 1 O Y a .0 oo °o _ ti — k h A I O ''�W id Q Q:pi 4 Q G a: W w � wwwa v0 ¢ ! , a 4 zcSva �'Q � c5 � t z � � O z e e m > -:-:in -�l O m w 31 dt at at .1 d! al a1 z z x x a - � N O O O O O O N O O O O 0 Ul d 1.S 3Q w 2 ,R ab v e. c � y q - Z a U Fa E � � o 9 wv a .n c .. R O n a � E = T R � z 0 z o a � q W M O O V O O C vl C O G1 O O O O C� O p L: O O C N C O C1 CT C O V)oro � QV 'V N rn C,4 N O O O O O O p O O O O 00 r C M G1 r O z W vl 0v0 l O O In � V) hG1 � V °° V) � Y r r •- r .. rrrrrr r r .. r .. 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OO, Oq p0.. N F.. U U U U U U U CIO En En o 4Yi Q: R+ P+ C U C 0. O Q 'O C C 7 O U U d T .O O Cl O O O y C 000 oo 000 O O O O O oo O 'n C cl � M O�M M M M M U O ^r O� C\ D1 D1 O U In kn N N N p- O O O O O O O O O Q o z M o A. a C n V O z u v a 0 x A a C7 C 0 a �L u a� A a c N N L O � a ° a c a� E C CL Q -v c c 0 U U T A C O O U z K � 0 d � -AVEN HILLS City of Arden Hills Request for Council Action Prepared by: SJ Agenda Item „ Dept.: Admin Council Mtg. Date: 11128/2005 Approval of 2006 City Liquor Licenses Final Action Needed By: Budgeted Amount: 0 11/2812005 Actual Amount: 0 Funding Source: 0 Council Action Request: Motion to Approve the 2006 City of Arden Hills Liquor Licenses Staff Recommendation: Motion to approve the 2006 Liquor Licenses for On-Sale, Off-Sale, Wine Only and Sunday Sale of Alcoholic Beverages for establishments doing business within the City of Arden Hills Advisory Commission Action: .......... ........... Commission Date Action . ....... __ - - - Planning Not Applicable - -- --- - - —— PTRC Not Applicable - - ........ - Not applicable Supporting Documents(which are attached to this Action Form): ® Memo/Letter: ❑ Resolution (No. ) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ® Other: Liquor Licenses Financial Implications: Administrator/Staff Comments: City staff recommends approval of the 2006 City Liquor Licenses Page 1 of 1 EN HILLS MEMORANDUM DATE: November 22, 2005 Agenda Item 3.B. TO: Honorable Mayor and City Council Members Michelle Wolfe, City Administrator FROM: Schawn Johnson, Assistant to the City Administrator SUBJECT: 2006 Liquor Licenses Background The following Arden Hills businesses have requested renewal of their City liquor licenses for 2006. The City has received the required Certificates of Insurance and application forms necessary for obtaining this license. *Big Ten Supper Club On-Sale, Off-Sale, Sunday Sale *Blue Fox, Inc. On-Sale, Sunday Sale Flaherty's Arden Bowl On-Sale, Sunday Sale Great China Restaurant Wine Only, Sunday Sale Holiday Inn On-Sale, Sunday Sale Lindey's Steakhouse On-Sale, Sunday Sale Star Liquors Off Sale Cub Foods Off-Sale and 3.2 Beer Davannis 3.2 Beer Only *Note: Two (2) establishments (Big Ten Supper Club and Blue Fox, Inc.) have applied for a special 2:00 a.m. closing license in the past, must renew their closing license with the State of Minnesota by August, 2006. Recommendation City staff is requesting a motion by the City Council to approve the 2006 liquor license applications. \\Metro-inet.us\ArdenHills\Admin\Licensing\Liquor\Forms\2006 License Renewal Memo-CCDOC -A �HILLS City of Arden Hills Request for Council Action Prepared by: SJ S90- h ; Agenda item Dept.: Admin Council Mtg. Date: 11/28/05 2006 Residential Curbside Recycling Fee Final Action Needed By: Budgeted Amount: $82,588.00 11128/05 Actual Amount: NA Funding Source: Recycling Service Fee Council Action Request: Motion to Approve Resolution#05-64-A Resolution establishing service fee charges for the 2006 Residential Curbside Recycling program. The resolution would establish the 2006 residential recycling rate at $26.25 per residential parcel. Staff Recommendation: Adopt Resolution#05-64 establishing the 2006 residential recycling rate at $26.25 per residential parcel in the curbside recycling program. Advisory Commission Action: Commission Date Action Planning Not Applicable PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ® Memo/Letter: ® Resolution (05-64) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ®Attachments • Excerpt from the proposed 2006 Budget • Resolution No. 05-64 Financial Implications: Administrator/Staff Comments: I EN HILLS ^' MEMORANDUM DATE: November 22, 2005 Agenda Item 3.C. TO: Honorable Mayor and City Councilmembers FROM: Schawn P. Johnson, Assistant to the City Administrator Murtuza Siddiqui,Finance Director SUBJECT: 2006 Residential Curbside Recycling Program Service Fee Overview The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to collect fees necessary to cover the City's recycling program. Each year the City of Arden Hills is required to set a Residential Curbside Recycling Service Fee which the County will collect, on behalf of the City, through property taxes. As payment for the County's actual costs of administering the City's recycling service charge,the City is charged$.40 per parcel per year. Discussion Based upon the anticipated costs for 2006, it is not anticipated that the City to will need to increase its Residential Curbside Recycling Service Fee. The annual fee includes costs associated with payment to Ramsey County for administering the City's recycling service charge. The City of Arden Hills receives roughly 20% of the funding for its recycling program through the Ramsey County Recycling SCORE grant. The balance of the funding is collected from residents through the Curbside Recycling Service Fee. Our in-house administrative costs are expected to remain the same over last year's budgeted figures. In addition, this year's budget more accurately accounts for the City's actual payments to Waste management for recycling collection and Ramsey County for administering the recycling service charge. The anticipated Recycling Fund expenditures are $82,588.00 as identified in the proposed 2006 budget. Following are table and graph comparing projected 2006 Recycling Service Fees for other communities that operate under similar Joint Powers Agreements with Ramsey County: Proposed 2006 JPA City Recycling Fees City Residential Condo Apartments Arden Hills $26.25 $26.25 $00.00 Lauderdale $29.40 $29.40 $29.40 New Brighton $23.50 $23.50 $23.50 North Oaks $22.38 $22.38 $00.00 St.Paul $24.36 $16.24 $16.24 Shoreview $29.70 $29.70 $29.70 Vadnais Heights $30.48 $30.48 $30.48 Recommended Action Staff recommends that the City Council Adopt Resolution #05-64 which establishes the 2006 residential recycling rate at $26.25 per residential parcel included in the curbside reycling program. Attachments • Excerpt from proposed 2006 Budget • Resolution No. 05-64 \\Metro-inet.us\ArdenHills\Planning\Misc Files\Recycling\11-22-05_Memo_to_Council_for_2006_Recycling_Fee.doc t EN HILLS 2006 ADOPTED BUDGET—SUMMARY BY DEPT. Department Name: Recycling Program 2005 Budget: $80,425 2006 Proposed Budget: $82,588 Departmental Overview/Summary: The City of Arden Hills participates in a Joint Powers Agreement with Ramsey County to assist in funding the residential curbside recycling program. The County Department of Property Taxation directly places a city recycling fee on residents' property tax statements. Ramsey County then collects the fees and distributes them to the City with the July and December tax settlements. Charges for recycling costs to residents include all costs associated with recycling including the cooperative spring and fall joint cleanup day effort with the City of Shoreview. Financial Overview - 2006 Capital Recycling Outlay, $0, Personal 0% Services, $9,588, 12% Operating Transfers, $0, 0% Supplies, $0, 0% Other SeniCharges, $73,000, 88% FTE Allocation: .1 Significant Changes from Prior Year: 66 ,ARQEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 05-64 A RESOLUTION ESTABLISHING SERVICE FEE CHARGE FOR 2005 RESIDENTIAL CURBSIDE RECYCLING PROGRAM WHEREAS, the City of Arden Hills has an established curbside recycling program in place for Arden Hills residents; and WHEREAS, the City will continue the program into the year 2006, and WHEREAS, the City Council of Arden Hills has entered into a Joint Powers Agreement (JPA) with Ramsey County to assess individual residential property owners fees to support the recycling program; and WHEREAS, the City of Arden Hills wishes to continue this funding mechanism. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota: That the funding rate for residential recycling for the year 2006 is hereby established at$26.25 per residential parcel. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 28th DAY OF NOVEMBER, 2005. ATTEST: BEVERLY APLIKOWSKI, MAYOR MICHELLE A. WOLFE, CITY ADMINISTRATOR ti EN HILLS City of Arden Hills Request for Council Action l Prepared by: DS Agenda Item v Dept.: CD Council Mtg. Date: 11128/2005 Payment to Rochon Corporation for Repairs to City Hall Final Action Needed By: Budgeted Amount: NA 11/28/2005 Actual Amount: $33,298.07 Funding Source: Risk Management Council Action Request: Motion to Approve Payment to Rochon Corporation in the amount of$33,298.07 for Repair Work to City Hall Completed in 2001 Staff Recommendation: Motion to Approve Payment to Rochon Corporation in the amount of$33,298.07 for Repair Work Completed to City Hall in 2001 Advisory Commission Action: Commission Date Action - -- - ......... Planning Not Applicable - - - PTRC Not Applicable Not applicable - Supporting Documents(which are attached to this Action Form): ® Memo/Letter: ❑ Resolution (No. ) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: ® Other: • League of MN Cities Insurance and Trust Claim Report-August 23, 2001 • Check Information April 21, 2001 • Check Information December 7,2001 Financial Implications: Administrator/Staff Comments: Page 1 of 1 ,--ARZEN HILLS MEMORANDUM DATE: November 23, 2005 Agenda Item 3.D. TO: Honorable Mayor and City Councilmembers Michelle Wolfe, City Administrator FROM: Dave Scherbel, Building Official - - SUBJECT: City Hall Insurance Payment CC: Jerry Filla, City Attorney Murtuza Siddiqui, Finance Director Background As part of the City's original construction agreement with Rochon Corporation, the City was required to carry the builders risk insurance policy for the contractor. During the construction period, the building suffered severe water damage and Rochon Corporation was required to remove and replace all damaged materials. The total amount of Rochon's original invoice was $37,395.50. Because the City was required to carry the builders risk insurance policy for the new City hall, Rochon submitted the bill to the City for processing. The bill was then forwarded to The League of Minnesota Cities Insurance and Trust for processing and payment. On August 27, 2001 the City received payment from the League of Minnesota Cities in the amount of $25,798.07. On December 10, 2001 the City received a second check for $2,500.00. Both of these checks were affiliated with the aforementioned water damage claim. The amount payable to Rochon Corporation would include the amount of the insurance claim and the City's $5,000.00 insurance deductible, for a grand total of$33,298.07. An explanation of the payments from the League of Minnesota Cities has been included in this packet. This information is a reference for the different claims that have been submitted over the years and a quick synopsis of what has actually been paid at this time. Because of.the on going construction related problems with the City Hall facility, City staff felt that it was in the City's best interest to withhold this payment until directions were given by the City Attorney to release payment to the contractor. Recommendation The City has received a request from our attorney, Jerry Filla, to reimburse Rochon Corporation (City Hall General Contractor) for repair work done to the City Hall building in 2001. City staff is recommending City Council approval for reimbursing the Rochon Corporation $33,298.07 for repair work completed to the Arden Hills City Hall in 2001. 145 University Avenue West, St. Pain, MN 55103-2044 Phone: (651) 281-1200 - (800) 925-1122 L TDD (651) 281-1290 League of Minaasot O ks LMC Fax: (651) 281-1299 - LMCIT Fax: (651)281-1298 � C:ties P.aE:Qy Weh Site: http://www.lmnc.org August 23,2001 RE f° Joseph Lynch F v a 2 7 2001 City Administrator City Hall Ci !-/ 4364 West Round Lake Road Arden Hills,MN 55112-3923 RE: LMCIT FILE NO.: 11035831 TRUST MEMBER: City of Arden Hills CLAIM: Water Loss D/OCCURRENC: 4/21/01 Dear Mr. Lynch: Please find attached a League of Minnesota Cities Insurance Trust Check in the amount of $25,798.07. This amount is after the city's$5,000 per occurrence deductible. This amount covers the Rochon Corporation's general conditions of$7,500; the ABM cleaning of$2,500; the replacement of drywall at a cost of$19,107; a 101/6 corporation fee of$291.07; and$1,400 for the cost of renting fans and a dumpster. The costs above total $30,798.07. Applying the city's $5,000 deductible leaves a net loss of $25,798.07. I am sure you have in your file, the May 10, 2001 letter from Rochon corporation that went to the attention of Dave Scherbel;Building Inspector. This gave a listing of charges which totaled $37,395.50. From that list, I deducted a $450 charge that Rochon Corporation put down for cleaning. I did not see why we would pay ABM for cleaning and also Rochon Corporation. They put down a$145 charge for a sump pump purchased by Rochon Corporation. I told therm that the city would pay for this direct and that we would leave the pump in the sump well in the event of future water problems. I hope you are agreeable with that. Rochon also included a cost of$1,000 to remove some green glue which they dumped on the side of the building by accident. That was not a part of the water loss, so I deducted that amount. It does not appear that the city should pay this amount either since the glue was on the building due to the negligence of Rochon. AN EQUAL OPPORTUNITY/AFFFRMAT(VE AC-nON EMPLOYER Mr.Lynch August 23,2001 Page 2 --, From this list I deducted the replacement cost for the missing fireplace which was stolen as I did pay the city for that under another file. The one remaining cost to pay ,before this file can be closed is for the work being done by STS Consultants, Ltd. The approximate amount we will owe is $2,400, but I am waiting until they have completed their work and can provide me with an actual invoice rather than an estimate. My file will be kept open until their invoice has been received. Please call me at 651-215-4076 if you have any questions in regards to how I arrived at the settlement amount. Regards, /&;,(< Mike Munson Senior Claims Adjuster MM:ss Lf=AGUE OF MINNESOTA CITIES INSURANCE TRUST POLICY #: CIVIC 21181 INSURED NAME: ARDEN HILLS, CITY OF 36541 CLAIM #: 11035831 CLAIMANT NAME: ARDEN HILLS, CITY OF CHECK #: 36540 CHECK DATE: 8/20/01 PAYMENT: 25,798.07 - LOSS DATE: 4/21/01 PAYEE: ARDEN HILLS, CITY OF _ 7 2nol DESCRIPTION: WATER DAMAGE AT NEW CITY HALL LESS $5,000 DEDUCTIBLE 25,798.07 CMC 21181 11035831 A BD ARDEN HILLS, CITY OF LEAGUE OF MINNESOTA CITIES us.BnNK 7 INSURANCE TRUST_ n=2-s�o ` PROPERTY'CASUALTY;AJNEkCkN*1 ACCOUNT"-. 920-2ND AVENUE SOUTH;"SlllT E 700 MINNEAPOLIS;MN 55402-4023` PAY TWO THOUSAND Fl VEIlNDRED.DOLtS AND NO CENTS DATE AMOIJIVT " TO RD OER ,500 00 ORDER OF ARDEN HILLS, CITY OF DECEMBER 7, 2001 2 Mail To: ARDEN HILLS, CITY OF ATTN: JOE LYNCH 1245 WEST HWY 96 )n1f 4 ARDEN HILLS MN 55112 11003 788311' 11:09L0000221: 160 2 34 548 3 540' LEAGUE OF MINNESOTA CITIES INSURANCE TRUST POLICY #: CIVIC 21181 INSURED NAME: ARDEN HILLS, CITY OF 3 71'—"9 CLAIM #: 11035831 CLAIMANT NAME: ARDEN HILLS, CITY OF CHECK #: 37883 CHECK DATE: 12/07/01 PAYMENT: 2, 00.00 LOSS DATE: 4/21/01 PAYEE: ARDEN HILLS, CITY OF DESCRIPTION: WATER DAMAGE AT CITY HALL - TESTING FOR AIRBORNE FUNGAL RECEIVED 2,500.00 CMG 21181 11035831 A BD ARDEN HILLS, CITY OF DEC 10 2001 CITY OF ARDEN HILLS QN) Iv ,- `i�EN HILLS MEMORANDUM DATE: November 22, 2005 Agenda Item 4.A. TO: Honorable Mayor and City Council Members FROM: Michelle Wolfe, City Administrator Schawn Johnson, Assistant to the City Administrator SUBJECT: Xcel Energy Tree Trimming Information Background John Wertish and Brad Weidenfeller of Xcel Energy will be attending the November 28th City Council to discuss its vegetation management (tree trimming) program. For your review, Xcel Energy has provided the City with educational materials regarding the importance of clearing trees, branches, and brush away from power lines. EN HILLS MEMORANDUM DATE: November 22, 2005 Agenda Item 4.11. TO: Honorable Mayor and City Council Members FROM: Michelle Wolfe, City Administrator Schawn Johnson,Assistant to the City Administrator SUBJECT: Mounds View School District Board Member-Noreen Thompson Annual School District Update Background School Board Member Noreen Thompson will be attending the November 28th meeting to provide the City Council with an update on the Mounds View School District. HILLS City of Arden Hills Request for Council Action Prepared by: KB Dept.: CD Agenda Item Council Mtg_ Date: 11/2812005 Consideration of Final Plat for Bryson Woods, Planning Case#05-19 0.00 Final Action Needed By: Budgeted Amount: 121712005 Actual Amount: 0.00 Funding Source: N/A Council Action Request: Consideration of the requested Final Plat for Bryson Woods Staff Recommendation: Approval of same Advisory Commission Action: Commission Date Action Planning 11/2/2005 Approved _.... _ .__.._ PTRC Not Applicable ---- - _..__. _ --- - ---- - --PP - - ------= - - - ........_. Not applicable Supporting Documents(which are attached to this Action Form): ® Memo/Letter: 11/22/2005 ❑ Resolution (No. ) ❑ Ordinance(No. ) ❑ Engineering Recommendation: ❑Attorney Recommendation: Other: Staff Report to the Planning Commission-November 2,2005 Financial Implications: None Administrator/Staff Comments: Page 1 of 1 --ARPEN HILLS MEMORANDUM DATE: November 22, 2005 Agenda Item 6.A TO: Honorable Mayor and City Councilmembers Michelle Wolfe, City Administrator FROM: Karen Barton, Community Development Director Kathleen Nordine, City of Shoreview Planner Schawn P. Johnson, Assistant to the City Administrator SUBJECT: PC #05-19, Richard Kotoski and Kim Bryson d/b/a Bryson Woods 1978 Thom Drive Final Plat Requested Action Consider the requested Final Plat. Planning Commission Recommendation Recommendation and Conditions of Approval At their November 2, 2005 meeting the Planning Commission reviewed Planning Case#05-19 and recommended approval (6-0)of the Final Plat for the Bryson Woods development, after making a finding that the proposed variances were not merely inconveniences, the conditions upon which the variances are based upon are unique to the property, and the variances will not be substantially detrimental to the public welfare and are in concert with City regulations; subject to the following conditions: Staff Recommendation In Planning Case #05-19, staff recommends approval of the Final Plat for the Bryson Woods development, after making a finding that the proposed plat is consistent with previous approvals for the Preliminary Plat. Said approval is subject to the following conditions: A. Recording at Ramsey County. The developer shall file the Final Plat with the Ramsey County Recorder and provide the City with a recorded copy. B. Compliance with City Code. The developer shall comply with the applicable provisions of the City Code and related ordinances. \\Metro-inet.us\ardenhills\Planning\Planning Cases\2005\05-19 Bryson Woods Preliminary Plat(PENDING)\l 1-28-05 CC Report 05-19.doc Page I of 2 e C. Park Dedication. The developer shall enter into a Public Use Dedication Fee Payment Agreement prior to the City's release of the Final Plat. D. Development Agreement. The developer shall enter into a Development Agreement with the City, which must be executed prior to the release of the Final Plat. E. Removal of Structures. The developer is required to remove the existing structures prior to the City's issuance of building permits, unless a surety is posted with the City to ensure removal of these structures within a reasonable timeframe. F. Grading and Drainage. The grading and drainage plan must be revised in accordance with the recommendations of the City Engineer. DEADLINE FOR AGENCY ACTION. December 7, 2005 The City of Arden Hills received the completed application for this request on October 7, 2005. Pursuant to Minnesota State Statute, the City must act on this request by December 7, 2005 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may with the petitioner's consent extend the review period beyond the 120 days. Recommendation City staff is requesting City Council approval of Planning Case#05-19-Final Plat for 1978 Thom Drive. Attachments 6A-1 Staff Report to the Planning Commission—November 2, 2005 \\Metro-inet.us\ardenhills\Planning\Planning Cases\2005\05-19 Bryson Woods Preliminary Plat(PENDING)\11-28-05 CC Report 05-19.doc �-- Page 2 of 2 �- iRQEN HILLS MEMORANDUM DATE: September 7, 2005 PC Agenda Item 3.A TO: Planning Commission FROM: Peter Hellegers, City Planner SUBJECT: PC #05-19, Richard Kotoski and Kim Bryson d/b/a Bryson Woods 1978 Thom Drive Preliminary Plat Requested Action Consider the requested Preliminary Plat. Background Surrounding Area Direction Future Land Use Plan Zoning Existing Land,ITse North Low Density Residential R-2: Single and Two Family Single Family Detached Residential Residential South Railroad Railroad Railroad Right-of-Way Right-of-Way Right-of-Way East Low Density Residential R-2: Single and Two Family Single Family Detached Residential Residential West Low Density Residential R-2: Single and Two Family Single Family Detached Residential Residential Site Data Future Land Use Plan: Low Density Residential Existing Land User Single Family Residential Zoning: R-2: Single and Two Family Residential Size: 1.32 acres (57,620 square feet) Topography: Slopes downward from east to west toward Siems Court. Overview The applicant is proposing to subdivide the existing lot at 1978 Thom Drive, originally platted as Lot #20 under the Rohleder's Home and Garden Acres Plat of 1938, into three single family lots. \\Metro-inet.us\ardenhills\Planning\Planning Cases\2005\05-19 Bryson Woods Preliminary Plat(PENDING)\09-07-05 PC Report Bryson Woods Preliminary Plat PC-05-19.doc Page 1 of 5 1 All of the proposed lots would meet the minimum area for lots in the R-2: Single and Two Family Residential Zoning District. �-- Preliminary Plat Review 1. Lots. Lots 1, 2, and 3 exceed code requirements in terms of lot width, depth, and area with the exception of the rear dimension of Lot 3 and the depth at the point of triangular Lot 1. 2. Minimum Lot Depth. The Zoning Ordinance in Section V, F, 3, states that the minimum lot depth in the R-2: Single and Two Family Residential Zoning District shall be at least 120 feet. The depth of Lot 1 is 0 feet at the point of this triangular lot. However, this difference can be attributed to the City Code contemplating mostly rectangular lots for required dimensions, those standard required dimensions cause triangular lots to require variances. Lots Required Lot Depth Provided Lot Depth Lot 1 120 feet 0 feet (up to 144.97 feet) (0 feet at the point of the triangle) Lot 2 120 feet 144.97 Lot 3 120 feet 201.96 3. Minimum Lot Width. The Zoning Ordinance in Section V, F, 3, states that the minimum lot width in the R-2: Single and Two Family Residential Zoning District shall be at least 85 feet. The rear of Lot 3 narrows to 47.96 feet with a frontage of 225.33 feet. �-- However with the lots shaped this way the property lines are perpendicular to Thom Drive which would make the building envelopes more consistent with the typical arrangement of property throughout the City. Lots Required Lot Width Provided Lot Width Lot 1 85 feet 205 feet Lot 2 85 feet 85 feet Lot 3 85 feet 47.96 feet 4. Setbacks. It appears that all of the lots will have adequate space to construct within the confines of the City's setback regulations. The most difficult Iot from a setback perspective is Lot 1 which has a narrow buildable area due to the triangular configuration of the lot. Setbacks for principle buildings are shown on the attached drawings (marked as SBL [setback line] on the drawing). 5. Easements. City subdivision regulations require easements at least twelve (12)feet wide centered on lot lines for utilities and shall be dedicated to the City. Additionally, drainage and utility easements are also provided on the plat. In particular, the area at the \\Metro-inet.us\ardenhills\Planning\Planning Cases\2005\05-19 Bryson Woods Preliminary Plat(PENDING)\09-07-05 PC Report Bryson Woods Preliminary Plat PC-05-19.doc �- Page 2 of 5 northeast corner of Lot 3 includes some wetland that is within a drainage and utility easement. However, it should be noted that the City will not assume responsibility for maintenance of these areas. Rather, the easements will allow access if it is ever necessary to enter these areas. 6. Grading. The property currently has a much higher elevation at the western end, near the tip of proposed Lot 1, and slopes downward to the east. The thirty foot grade change would likely result in some fill or grading for development of the properties. Grading would also be evaluated in conjunction with any future building permits for the property. 7. Utilities. Utilities would be brought in to the properties through the drainage and utility easements. Our Operations and Maintenance department has noted that the water and sewer mains will have to be tapped to supply service to the extra lots. The developer is responsible for the cost and installation of utilities to the properties. Work on utilities within the City right-of-way will require approval from the City's Operations and Maintenance department. 8. Access/Street Design. The property is served by the existing Thom Drive. New driveway accesses would be required for all three properties. Since this is a neighborhood street with minimal traffic, the accesses should not be a problem. 9. Park Dedication. Since the property was previously platted as one lot, and the subdivision of the property would create three lots, park dedication would be required. The City Code discusses subdivision of residential properties of two to three units per acre at a park dedication figure of approximately 7%of the fair market value of the property. A condition is included in the recommendation requiring the applicant to satisfy the park dedication requirement as approved by the City Council. 10. Existing Structures. The existing house, garage, and driveway would need to be removed or demolished prior to any new development of the property. Demolition work would require the issuance of a City Demolition Permit. 11. Subdivision Variances. The Subdivision chapter of the City Code allows the City Council to approve variances from the regulations of that chapter based on a finding that the following conditions exist: • The hardship is not a mere inconvenience; • The condition or conditions upon which the request is based are unique and not generally applicable to other property; • The granting of a variance will not be substantially detrimental to the public welfare and is in accord with the purpose and intent of the chapter, the zoning ordinance and the comprehensive plan. \\]Metro-inet.us\ardenhills\Planning\Planning Cases\2005\05-19 Bryson Woods Preliminary Plat(PENDING)\09-07-05 PC Report Bryson Woods Preliminary Plat PC-05-19.doe Page 3 of 5 In making these findings, the City Council shall consider the nature of the proposed use of land and the existing use of land in the vicinity, the number of persons to reside or work in the proposed subdivision and the probable effect of the proposed subdivision upon traffic conditions in the vicinity. In granting a variance as provided in this section, the Council shall prescribe only such conditions that it determines desirable or necessary to the public interest (Section 1150.01). 12. Additional Plan Review Comments—Plan review comments received from City staff, and the City Engineer A. Our Operations and Maintenance department has noted that the water and sewer mains will have to be tapped to supply service to the extra lots. The developer is responsible for the cost and installation of utilities to the properties. Work on utilities within the City right-of-way will require approval from the City's Operations and Maintenance department. Staff Recommendation In Planning Case#05-19 staff recommends approval of the Preliminary Plat for the Bryson Woods development , after making a finding that the proposed variances are not merely inconveniences, the conditions upon which the variances are based are unique to the property, and the variances will not be substantially detrimental to the public welfare and are in concert with City regulations; subject to the following conditions: A. Recording with Ramsey County. The applicant shall file the Final Plat with the Ramsey County recorder and shall provide the City with a recorded copy. B. Compliance with the City Code. The applicant shall comply with applicable provisions of the City Code and related ordinances. C. Park Dedication. Satisfaction of the park dedication requirement as approved by the City Council. D. Necessary Approvals from Other Agencies. The applicant shall obtain all necessary permits from the Rice Creek Watershed District, Ramsey County, the State of Minnesota Department of Natural Resources and any other governing agencies where applicable. Options 1. Recommend approval as submitted. 2. Recommend approval with conditions. 3. Recommend denial with reasons for denial. If the City denies the petitioners request, "...it must state in writing the reasons for the denial at the time it denies the request." 4. Table for additional information. Deadline for Agency Actions—October 7, 2005 \\Metro-inet.us\ardenhills\Planning\Planning Cases\2005\05-19 Bryson Woods Preliminary Plat(PENDING)\09-07-05 PC Report Bryson Woods Preliminary Plat PC-05-19.doc `-- Page 4 of 5 The City of Arden Hills received the completed application for this request on August 8,2005 Pursuant to Minnesota State Statue, the City must act on this request by October 7, 2005 (60 days),unless the city provides the petitioner with written reasons for and additional 60 day review period. The City may with the petitioners' consent extend the review period beyond the 120 days. Attachments 3a-1 Location Map, other pertinent maps 3a-2 Plans and statement of request submitted by the applicant \\Metro-inet.us\ardenhills\Planning\Planning Cases\2005\05-19 Bryson Woods Preliminary Plat(PENDING)\09-07-05 PC Report Bryson Woods Preliminary Plat PC-05-19.doc Page 5 of 5 . EN HILLS City of Arden Hills Request for Council Action Prepared by: KB Dept.: CD Agenda Item 6.8. Council Mtg. Date: 1112812005 Ordinance 368 Amendments to Arden Hills Building Code Final Action Needed By: Budgeted Amount: 0.00 Actual Amount: $0.00 Funding Source: n/a Council Action Request: Consideration of Ordinance 368,Amendments to Arden Hills Building Code Staff Recommendation: Adoption of Same Advisory Commission Action: Commission Date Action Planning Not Applicable ...._ ..._. - PTRC Not Applicable Not applicable Supporting Documents(which are attached to this Action Form): ® Memo/Letter: 11/16/05 ❑ Resolution(No. ) ® Ordinance(No.369) ❑ Engineering Recommendation: ❑Attorney Recommendation: ® Other: Ordinance 352, Letters of 11/24/2004 and 6/22/2005 from th el-ake Johanna Fire Department Financial Implications: None Administrator/Staff Comments: "Housekeeping" issue Page 1 of 1 EN HILLS MEMORANDUM DATE: November 16, 2005 Agenda Item: 6,B, TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Karen Barton, Community Development Director SUBJECT: Code Amendment Summary Ordinance 352 was adopted with an incorrect subpart referenced. Lake Johanna Fire had originally requested that Subpart 3 be adopted, however had intended to adopt Subpart 2. Subpart 2 contains similar language to that which has been previously adopted since 1990. Attached for your reference is the original request from Lake Johanna Fire Department, dated November 24, 2004, and their request for the amendment, dated June 22, 2005. Requested Action Staff is requesting Ordinance 368 be adopted to amend sections 900.04 Subd. 1, 900.04 Subd. 2 and 900.05 of the Arden Hills City Code. -AI I EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 368 AN ORDINANCE RELATING TO THE MINNESOTA STATE BUILDING CODE The City Council of the City of Arden Hills ordains that Sections 900.04 Subd. 1, 900.04 Subd. 2 and 900.05 of the Arden Hills City Code are hereby amended to read as follows: 900.04 Building Code Subd. 1 Codes Adopted by Reference. The Minnesota State Building Code, as adopted by the Commissioner of Administration, pursuant to Minnesota Statutes Chapter 168.59 and 16B.75, including all of the amendments, rules and regulations established, adopted or published from time to time by the Minnesota Commissioner of Administration, through the Building Codes and Standards Divisions, is hereby adopted, by reference, and is hereby incorporated as if fully set forth herein. Subd. 2 Application, Administration and Enforcement. The application, administration and enforcement of a building code shall be in accordance with the provisions of the Minnesota State Building Code. The Building Code shall be enforced within the extra territorial limits of the City of Arden Hills, as permitted by Minnesota Statutes Chapter 16B.62 Subd. 1. The Code Enforcement Agency of the City of Arden Hill is called the "Building Department". The building code shall be enforced by a Minnesota certified building official, designated by the City of Arden Hills, to administer the building code. 900.05 Building Code Optional Chapters. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75 allows the City of Arden Hills to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota State Building Code. The following optional chapters identified in the most recent addition of the State Building Code are hereby adopted and incorporated as part of the building for the City of Arden Hills. Subpart 2 Existing and new Buildings. Automatic sprinkler systems for new buildings, buildings with increased floor area (including the existing building) or buildings in which the occupancy classification has changed, must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in Part 1306.0030, Items A-E. Option 1. Option 1 shall continue to apply for existing and new buildings in R-1, R-2 and R-3 occupancies. The Arden Hills City Council ordains that Section 900.04 Subd. 2.A. through and including Section 900.04 Subd. 2.Q. and Section 900.05 Subd. 1 through and including 900.05 Subd. 5 are hereby repealed. Adoption Date: Passed and adopted by the City Council of the City of Arden Hills the 28thday of November, 2005. Effective Date: This Ordinance shall be effective the day following its publication or on the day following the publication of an Ordinance Summary approved by the City Council. Publication Date: Published on the 7th of December, 2005. Beverly Aplikowski Mayor ATTESTED: Michelle A. Wolfe City Administrator F:\users\Janice\Jerry\Arden Hills\MN Building Code Ordinace.doc 2 LAKE JOHANNA FIRE DEPARTMENT 5545 LEXINGTON AVENUE NORTH • SHOREVIEW, MN 55126 OFFICE (651)481-7024• FAX (651)486-8826 June 22, 2005 Mr. Dave Scherbel Building Official City of Arden Hills 1245 Highway 96 Arden Hills, MN. 55112 Dear Dave, Thank you for pointing out the error in the letter dated November 24,2004. Under new and existing building the option we discusses and agreed upon was in fact Subpart 2 not subpart3. Subpart 2 stated the following: Subp. 2—Existing and new buildings. Automatic sprinkler systems for new buildings, buildings increased in total floor area(including the existing building),or buildings in which the occupancy classification has changed, must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to E. The residential portion remains the same with option I I apologize for any difficulties or trouble this may have caused. If you have any further questions or concerns, please feel free to call me. Sincerely, 0'C y Eric Nordeen Fire Marshal Lake Johanna Fire Department Attachment: 11-24-04 letter SERVING • ARDEN HILLS • NORTH OAKS SHOREVIEW • SINCE 1943 s\ LAKE JOHANNA FIRE DEPARTMENT 1140 WEST COUNTY ROAD I • SHOREVIEW, MN 55126 OFFICE (651)481-7024• FAX (651)486-8826 November 24, 2004 City of Arden Hills 1245 W. Highway 96 Arden Hills,MN 55112 Dear Mayor and City Council, After reviewing 1306 the special fire protection code of the State Building Code, it is my recommendation that the City of Arden Hills adopt this code with the following options. New and existing building: (Option 2)Subp.3.New Buildings. Automatic sprinkler systems for new buildings, additions to existing buildings, or buildings in which the occupancy classification has changed must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to E. Exception: The floor area of minor additions that do not increase the occupant load do not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to E. ­IN t Residential: (Option 1) Group R-1 and R-2 occupancies with 8,500 or more gross square feet of floor area or dwelling units or guestrooms on three or more floors; and attached R-3 occupancies and attached townhouses built to the International Residential Code with 8,500 or more gross square feet of floor area. All floors,basements and garages are included in this floor area threshold. Also, the adoption of Appendix H of the 2003 Minnesota Uniform Fire Code concerning Barbeques and open flames on balconies and patios. Attached is a copy of the 1998 Appendix II-K of the M.U.F.C. which is now Appendix H in the 2003 M.U.F.C. Sincerely, Tim Boehlke Chief Lake Johanna Fire Department cc: Aaron Parrish, Interim City Manager Dave Scherbel, Building Official SERVING • ARDEN HILLS • NORTH OAKS • SHOREVIEW • SINCE 1943 City of Arden Hills Ordinance#352 Adopting the Minnesota State Building Code EN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 352 AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE: PROVIDES FOR THE APPLICATION, ADMINISTRATION, AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT,ALTERATION,REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA,AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THIS MUNICIPALITY; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. THIS ORDINANCE SHALL PERPETUALLY INCLUDE THE MOST CURRENT EDITION OF THE MINNESOTA STATE BUILDING CODE. The City Council of the City of Arden Hills does ordain as follows: Section 1. Codes Adopted by Reference. The Minnesota State Building Code, as adopted by the Commissioner of Administration pursuant to Minnesota Statutes Chapter 16B.59 and 16B.75, including all of the amendments, rules, and regulations established, adopted, and published from time to time by the Minnesota Commissioner of Administration, through the Building Codes and Standards Division is hereby adopted by reference with the exception of the optional chapters, unless specifically adopted in this ordinance. The Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein. Section 2. Application, Administration, and Enforcement. The application, administration, and enforcement of the code shall be in accordance with the Minnesota State Building Code. The code shall be enforced within the extraterritorial limits permitted by Minnesota Statutes, 16B.62, Subdivision 1, when so established by this ordinance. The code enforcement agency of this municipality is called the Building Department. This code shall be enforced by the Minnesota Certified Building Official designated by this Municipality to administer the code (Minnesota State 16B.65) Subdivision 1. #352— I City of Arden Hills Ordinance#352 Adopting the Minnesota State Building Code Section 3. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes, 16B.62, Subdivision 1. --� Permit fees shall be assessed for work governed by this code in accordance with the fee schedule adopted by the municipality by resolution annually. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota Statute 1613.70. Section 4. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota Statutes 1613.69). Section 5. Building Code Optional Chapters. The Minnesota State Building Code, established pursuant to Minnesota Statutes 1613.59 to 1613.75 allows the Municipality to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota State Building Code. The following optional provisions identified in the most current edition of the State Building Code are hereby adopted and incorporated as part of the building code for this municipality. I. Chapter 1306, Special Fire Protection Systems with the following options: 1306.0020, Supplement 3 and 1306.0030, Option 1. Section 6. This ordinance and the rules, regulations, provisions, requirements, orders, and matters established and adopted hereby shall take effect and be in full force and effect after the date of its final passage and adoption. Adoption Date: Adopted by the City Council of the City of Arden Hills the 10th of January, 2005 Beverly Aplikowski,Mayor ATTEST: Michelle Wolfe, Administrator Publication Date: Published on the 19t11 day of January, 2005 \\Earth\Admin\Council\Ordinances\Ordinance 352 Adopting MN State Building Code A.doc #352—2 �R�HILLS City o_u den Hills Request for Council Action Prepared by: K13 Dept.: CD Agenda Item Council Mtg. Date: 11/28/2005 Ordinance 369 Amendments to Arden Hills Fire Code Final Action Needed By: Budgeted Amount: $0.00 Actual Amount: 0.00 Funding Source: n/a Council Action Request: Consideration of Ordinance 369,Amendments to Arden Hills Fire Code Staff Recommendation: Adoption of Same Advisory Commission Action: Commission Date Action j - -- — -- -- _ annmg Not A_.pplicabl. .........- - PTRC Not Applicable __ _ Not applicable — - ...... Supporting Documents(which are attached to this Action Form): ® Memo/Letter: 11/22/05 ❑ Resolution (No. ) ® Ordinance(No.369) ❑ Engineering Recommendation: ❑Attorney Recommendation: ® Other: Ordinance 353 Financial Implications: None Administrator/Staff Comments: "Housekeeping" issue Page 1 of 1 EN HILLS MEMORANDUM DATE: November 22, 2005 Agenda Item: 6.0 TO: Mayor and Council Michelle Wolfe, City Administrator FROM: Karen Barton, Community Development Director SUBJECT: Fire Code Ordinance Amendment Summary Ordinance 353 as adopted January 10, 2005, referenced in incorrect Section of the Arden Hills City Code. Ordinance 369 amends the Code to reflect the correct Section of the City Code. The code language as originally adopted remains intact. Requested Action Staff is requesting Ordinance 369 be adopted to amend section 900.06 of the Arden Hills City Code. -iIQEN HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 369 AN ORDINANCE RELATING TO THE MINNESOTA STATE FIRE CODE The City Council of the City of Arden Hills ordains that Section 900.06 of the Arden Hills City Code is hereby amended to read as follows: 900.06 FIRE CODE. The International Fire Code, including Appendix Chapter H, Fires or Barbeques on Balconies or Patios (See International Fire Code Section 101.2.1, 2000 Addition) as published by the International Code Council and amended by the State of Minnesota; and each and all of the regulations, provisions, conditions and terms of the Minnesota State Fire Code, on file in the Office of the Building Officials of the City of Arden Hills, are hereby adopted as the Fire Code of the City of Arden Hills for regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling, and use of hazard substances, materials and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises in the City of Arden Hills and providing for the issuance of permits for hazardous uses or operations. The geographic limits referred to in certain sections of the Minnesota State Fire Code are hereby established as follows: Section 3204.3.1.1. The storage of flammable cryogenic fluids in stationary containers is prohibited in zoning districts R-1, R-2, R-3 and R-4. Section 3404.2.9.5.1. The Storage of Class I and Class II liquids in above-ground tanks s prohibited in all districts, except 1-2. Section 3804.2. The storage of bulk liquefied petroleum gas is restricted for the protection of heavily populated or congested areas in all zoning districts as follows: R-1, R-2, R-3, R-4, B-1, B-2 and NTS Neighborhood Business. The Arden Hills City Council ordains that Section 900.07 and its subdivisions are hereby repealed. Adoption Date: Passed and adopted by the City Council of the City of Arden Hills the 28th day of November, 2005. Effective Date: This Ordinance shall be effective the day following its publication or on the day following the publication of an Ordinance Summary approved by the City Council. Publication Date: Published on the 7th of December, 2005. Beverly Aplikowski Mayor ATTESTED: Michelle A. Wolfe City Administrator F\users\Janice\Jerry\Arden Hit[s\MN Fire Code Ordinace.doc 2 City of Arden Hills Ordinance#353 Adopting the Minnesota State Fire Code T IN.-- —A HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA ORDINANCE NO. 353 AN ORDINANCE ADOPTING THE MINNESOTA STATE FIRE CODE An ordinance of the City of Arden Hills adopting the Minnesota State Fire Code. This ordinance shall perpetually include the most current edition of the Minnesota State Fire Code, regulating and governing the safe-guarding of life and property from fire and explosion hazards arising from the storage, handling, and use of hazardous substances, materials, and devices, and from conditions hazardous to life or property in occupancy of buildings and premises in the City of Arden Hills; providing for the issuance of permits for hazardous uses or operations; repealing 900.06 and 900.07 of the City ordinances adopted December 17, 2001, and all other ordinances and parts of the ordinances in conflict therewith. The City Council of the City of Arden Hills does ordain as follows: �- Section 1. That a certain document, two (2) copies of which are on file in the office of the Building Official of the City of Arden Hills, being marked and designated as the International Fire Code, including Appendix Chapter H, Fires or Barbeques on Balconies or Patios, (see International Fire Code Section 101.2.1, 2000 Edition), as published by the International Code Council and amended by the State of Minnesota, be and is hereby adopted as the code of the City of Arden Hills for regulating and governing the safeguarding of life and property from fire and explosion hazards arising from the storage, handling, and use of hazardous substances, materials, and devices, and from conditions hazardous to life or property in the occupancy of buildings and premises in the City of Arden Hills and providing for the issuance of permits for hazardous uses or operations; and each and all of the regulations, provisions, conditions and terms of the Minnesota State Fire Code, on file in the office of the Building Official of the City of Arden Hills are hereby referred to, adopted and made a part thereof as if fully set out in this ordinance. Section 2. That the geographic limits referred to in certain sections of the Minnesota State Fire Code are hereby established as follows: Section 3204.3.1.1. The storage of flammable cryogenic fluids in stationary containers is prohibited in zoning districts R-1, R-2,R-3, and R-4. Section 3404.2.9.5.1. The storage of Class I and Class II liquids in above-ground tanks is prohibited in all districts except I-2. #353— 1 City of Arden Hills Ordinance#353 Adopting the Minnesota State Fire Code Section 3804.2. The storage of bulk liquefied petroleum gas is restricted for the protection of heavily populated or congested areas in all zoning districts as ---N follows: R-1, R-2,R-3, R-4, B-1, B-2, and NTS Neighborhood Business. Section 3. That Ordinance # 900.06 and 900.07 of the City ordinances adopted December 17, 2001, and all other ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. That if any section, subsection, sentence, clause, or phrase of this ordinance is, for any reason, held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each section, subsection, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional. Section 5. That the Deputy Clerk is hereby ordered and directed to cause this ordinance to be published. Section 6. That this ordinance and the rules, regulations, provisions, requirements, orders, and matters established and adopted hereby shall take effect and be in full force and effect the date of its final passage and adoption. Adoption Date: Adopted by the City Council of the City of Arden Hills -� the 10th day of January, 2005 Beverly Aplikowski, Mayor ATTEST: Michelle Wolfe, Administrator Publication Date: Published on the 19th day of January, 2005 \\Earth\Admin\Council\Ordinances\Ordinance 353 Adopting MN State Fire Code.doc #353—2