HomeMy WebLinkAbout5D, Termination of the Roseville Engineering Joint Powers Agreement i
EN HILLS
Request for Council Action ' 5D
Prepared By: Terry Maurer, Public Works
Council Meeting Date: May 29, 2012
Director
Termination of the Roseville Engineering Joint Powers Agreement
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Recommendation:
It is requested that City Council approve the MOU with the City of Roseville for the termination of the
Engineering Joint Powers Agreement on May 31, 2012.
Supporting Documents:
1. Memorandum dated May 29, 2012, from Terry Maurer,Public Works Director.
2. Memorandum of Understanding(MOU)that was approved by the Roseville City Council on Monday
May 21, 2012
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,ARZEN HILLS
MEMORANDUM
DATE: May 29, 2012.
TO: Honorable Mayor and City Councilmembers
Sue Iverson,Acting City Administrator
FROM: Terry Maurer, Public Works Director CTI
SUBJECT: Termination of the Roseville Engineering Joint Powers Agreement
Background
For several months, staff has been discussing the termination of the Joint Powers
Agreement (JPA) with the City of Roseville for engineering services. Attached is the
Memorandum of Understanding (MOU) that was approved by the Roseville City Council
on Monday May 21, 2012. The MOU ends the JPA and Roseville's engineering services
on May 31, 2012. Arden Hills will be billed for 5/12ths (696 hours) of a minimum year
of engineering service according to the JPA. Those hours not provided by Kris Giga
have been utilized by Jolinda from the Roseville staff, providing GIS services under the
direction of John Anderson and myself.
Council Action Requested
It is requested that City Council approve the MOU with the City of Roseville for the
termination of the Engineering Joint Powers Agreement on May 31, 2012.
City Council Meeting
P:\Admin\Council\Agendas&Packet Information\2012\05-29-12 Reg Mtg\Packet Information\5-24-12Roseville JPS
MOU.doc
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Memorandum of Understanding
Between City of Roseville and the City of Arden Hills
The City of Roseville and the City of Arden Hills have come to an agreement to formally end their Joint
Powers Agreement for the City of Arden Hills utilization of City of Roseville engineering employees, a
true and correct copy is hereby attached as Exhibit A. The cities have agreed to the following terms
effective as of the dates of signature of the parties:
Purpose and Scope: This MCA sets forth the terms to end the Joint Powers Agreement entered into
in 2005 for the purpose of providing part time engineering assistance to the City of Arden Hills by City
of Roseville engineering employees. The Joint Powers Agreement contains a one year notice provision
to end the relationship and the cities have agreed to an earlier termination due to staffing changes
and needs in both cities.
Background: The Joint Powers Agreement was entered into to provide engineering assistance to the
City of Arden Hills. At the time Arden Hills did not employ any trained engineering employees. Arden
Hills had utilized consultant engineering firms to meet these needs. The City of Roseville hired an
additional professional engineer to provide in house staffing at the Arden Hills city hall three days a
week. The City of Roseville required a provision in the Joint Powers Agreement for a one year notice
of termination to protect the new employee from short notice lay off if necessary. Arden Hills hired a
fulltime Registered Professional Engineer/Public Works Director in August 2010 and subsequently
determined they have a long term need for additional engineering staff employed by Arden Hills.
Arden Hills began discussions with Roseville staff in August of 2011 about ending the current JPA in
2012. Arden Hills hired an additional staff engineer in March 2012. The Roseville City Council
approved the funding of the Roseville engineer position from Roseville utility funds at its January 23,
2012 meeting. Additional communication between the City Managers and staff from the two cities
have concluded it would be in the interest of both cities to terminate the JPA effective May 31, 2012.
Roles and Responsibilities of City of Roseville: All duties, tasks, and responsibilities assigned to
Roseville employees will cease on May 31, 2012. All files and data both electronic and paper owned
by Arden Hills will be turned over to Arden Hills staff by that date.
Roles and Responsibilities of Arden Hills: Arden Hills shall not assign any additional tasks to
Roseville engineering staff as of the dates of signatures of the parties.
Issues of Mutual Understanding: This memorandum of understanding terminates the current joint
powers agreement as of the below effective date. The cities agree that all provisions in the JPA not
contradicted by this memorandum remain in effect through the below termination date for all work
provided by Roseville under the JPA.
Compensation Details: Arden Hills final billing will be a prorated annual minimum hours per the JPA
for 5 months through May 31, 2012. The final bill will reflect 696 hours of Roseville staff hours utilized
for 2012.
Termination Date : May 31, 2012
Signatures
Roseville Date: (2'1 7i Arden Hills Date:
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By; � By:
Ci nager City Administrator
By: By:
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Mayor