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Home My WebLink About5D, Omni Site System Purchase Lift Station Monitoring i ,i`IZEN HILLS Request for Council Action 5D Prepared By: Terry Maurer,Public Works Director Council Meeting Date: October 8,2012 Omni Site System Purchase Lift Station Monitoring Budgeted Amount: Actual Amount: Funding Source: -0- $22,050.00 Sanitary Sewer Utility Fund Recommendation: Authorize accepting the quote from Electric Pump Company for the installation of an Omni Site system at Lift Stations 3, 4, 6, 9, 10, 11 and 14 in the total amount of$22,050.00. Supporting Documents: 1. Memorandum dated October 8, 2012, from Terry Maurer, Public Works Director. 2. Quote from Electric Pump Company. lt EN HILLS MEMORANDUM DATE: October 8,2012 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Omni Site Lift Station Monitoring Background This year the City reconstructed and/or rehabilitated seven of our fourteen lift stations. With these seven lift stations the monitoring method was changed to the Omni Site. This is an independent web based monitoring system that will eliminate the need for Electro Watchman and will replace the need for a SCADA system. This system basically provides information through the internet similar to a SCADA system but does not allow operational adjustments to be made through the internet which is a feature our Public Works Department decided they did not need. The Council has asked the cost of converting the remaining seven lift stations to the Omni Site system to complete the change out of the monitoring method. Attached is a quote from Electric Pump Company indicating the cost would be $3,150.00 for each of the seven lift stations or a total cost of $22,050.00. The Director of Finance and Administrative Services has indicated that the Sewer Utility Fund can support this expenditure. Council Action Requested Authorize accepting the quote from Electric Pump Company for the installation of an Omni Site system at Lift Stations 3, 4, 6, 9, 10, 11 and 14 in the total amount of $22,050.00. City Council Meeting P:\Admin\Council\Agendas&Packet Information\2012\10-08-12 Reg Mtg\Packet\10-8-120mniSystemAuthorization.doc Page 1 of 1 4 �P UECTR/C PUMP Offices: 4280 E 14th Street 201 4th Ave SW Des Moines, IA 50313 New Prague, MN 56071 Office: 515-265-2222 Office: 952-758-6600 Toll Free: (800)-383-7867 Toll Free: 800-536-5394 Fax: 515-265-8079 Fax: 952-758-7778 September 24, 2012 CITY OF ARDEN HILLS-Joe Mooney Please find detailed below a formal quotation on a Multimedia Alarm Management System and Remote Site Wireless Lift Station Analyzer as manufactured by Omni Site for your use and consideration. CRYSTAL BALL PLUS ITEM A One (1) Crystal Ball Plus Multimedia Alarm Management System Remote Site Wireless Lift Station Analyzer/Equipment Monitor with internal battery, charger, phantom antenna in polycarbonate enclosure suitable for operation on 120 Volt power and installation at your existing station/remote site. The controller shall accept (14) universal DI configurable to monitor dry contacts or any voltage range between 12VDC/VAC to 120 VAC/VDC or to act as pulse counters; (4)4-20mA isolated analog inputs, (4) 20 amp relay outputs, (1)rain gauge input, and (1) crew on-site intelligent key reader input in its base form. It shall have Phoenix type removable terminal blocks. Two (2)Amp Probes. One (1) Lot labor; materials and coordination-training to install and incorporate the Crystal Ball Plus at a monitoring site including the setup using any standard internet web browser software at the www.omnisite,com website. The above item A, FOB factory, startup services, approval data, operation maintenance instruction manuals and one (1) year warranty from date of startup not to exceed 18 months from date of shipment. $ 3,150.00/ each site Lift Stations 3„4,6,9,10,11 14 Total Project Price$ 22,050.00 The STANDARD Crystal Ball Data Service for each unit at each site is $23.00/month. Billed Annually at$276.00. 1 Should you have any questions on the above, please do not hesitate to contact us at your first convenience. Respectfully submitted: 11�/Wz- David D. Bloch Project Management Cc: Tim Miller NOTES: The above price does not include any: Sales or use taxes Pump Station maintenance Pipe, valve, fittings of any kind Bond costs— if required License fees or permits of any kind. Cellular Service Fee's Ref: Location: **Ship to Address: *** *** Delivery: 2-4 weeks after submittal approval (Submittals 2-4 weeks) If Applicable or sooner Payment: Net 30 Days — Retainage upon completion We are pleased to make the following offer to sell the listed Merchandise which if firm for(30) thirty days from the above date, and is automatically withdrawn thereafter without any further notice. 1. Signing and returning this document to Electric Pump's office in Minneapolis office may accept this offer. 2. This offer and acceptance constitutes the entire Agreement between the parites and may be modified only by a writing signed by both parties. 3. The prices quoted for equipment are valid for(30) thirty days. If the quote includes start up services and it is scheduled by the request of the buyer for a time other than Monday through Friday 8:00 to 5:00 additional charges will be due. 4. Payment terms are NET 30 (thirty days) after the mailing of seller's invoice. 5. Delivery terms are F.O.B. Place of Shipment. Seller agrees to put the merchandise in the possession of the carrier, to make a reasonable contract of carriage for their 2 transportation, to obtain and deliver or tender such documents as may be necessary to enable Buyer to obtain possession, and to promptly notify the Buyer of shipment. After seller has delivered the merchandise to the carrier, the risk of loss of the merchandise will be borne by the Buyer. The prices quoted herein include transportation charges based on existing truckload rates, any change in delivery rates existing at the time of delivery will be billed to your account. Dates of delivery are determined from the date of Seller's acceptance of any order or orders by Buyer and are estimates of approximate dates of delivery, not a guaranty of a particular day of delivery. 6. Sales and use tax are not included. 7. Buyer shall notify seller in writing at Seller's place of business as shown on the reverse side of this page, within twenty (20) days of receipt of merchandise, or any complaint whatsoever buyer may have concerning such merchandise. Failure to give such notice shall constitute a waiver by Buyer of all claims in respect to such goods. 8. If notice of complaints is provided within twenty (20) days of Buyer's receipt of the merchandise, Seller agrees to inspect the merchandise at Seller's place of business during Seller's normal business hours and days. Upon inspection, if the merchandise is determined to be defective in material or workmanship, Seller, at Seller's option, shall repair or replace said merchandise at no cost to Buyer, or Seller may refund the purchase price. If the examined merchandise is found not to be defective or is not for some other reason within the warranty coverage, Seller's service time expended on and off-location will be charged to Buyer. 9. Seller will have no further warranty obligation under this Agreement if the Equipment is subjected to abuse, misuse, negligence or accident or if buyer fails to perform any of its duties set forth in Paragraphs 8 and 9. 10. THE WARRANTY PRINTED ABOVE IS THE ONLY WARRANTY MADE BY THE SELLER REGARDING THIS PURCHASE. SELLER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. NOTHING HEREIN CONTAINED SHALL LIMIT BUYER'S RIGHTS AGAINST THE MANUFACTURER, WITH RESPECT TO MANUFACTURER'S WARRANTIES, IF ANY. 11. WARRANTY REPAIRS (which fall under the manufacturer's warranty, if any) ARE F.O.B. ELECTRIC PUMP, INC. SERVICE LOCATION. ELECTRIC PUMP, INC. WILL NOT ASSUME ANY EXTENDED WARRANTIES UNLESS APPROVED BY PRIOR WRITTEN CONSENT. THIS INCLUDES SERVICE CALLS TO JOB SITES ON PRODUCT COVERED DURING THE WARRANTY PERIOD. PLEASE REFER TO THE ATTACHED PRODUCT WARRANTY STATEMENT FOR CLARIFICATION. 12. IT IS UNDERSTOOD AND AGREED THAT SELLER'S LIABILITY WHETHER IN CONTRACT, IN TORT, UNDER ANY WARRANTY, IN NEGLIGENCE OR OTHERWISE SHALL NOT EXCEED THE RETURN OF THE AMOUNT OF THE PURCHASE PRICE PAID BY BUYER AND UNDER NO CIRCUMSTANCES SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES. THE PRICE STATED FOR THE MERCHANDISE IS A CONSIDERATION IN LIMITING SELLER'S LIABILITY. NO ACTION, REGARDLESS OF FORM, ARISING OUT OF THE TRANSACTION UNDER THIS AGREEMENT MAY BE BROUGHT BY BUYER MORE THAN ONE-YEAR AFTER THE CAUSE OF ACTION HAS ACCRUED. 3 13. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Iowa. Any dispute or disputes arising between the parties hereunder, insofar as the same cannot be settled by friendly agreement, shall be litigated only in The Iowa District Court for Polk County, in Des Moines, Iowa. Seller also has the right to commence an action against the Buyer in the County of the Buyer's principal place of business. Purchase Order Number Purchase Order Amount SIGNATURE DATE **A signed copy of this must be returned with your P.O. 4