HomeMy WebLinkAbout11-30-12 PTRC Chair:
Cindy Garretson(exp.2014) lt 1245 W. Highway 96
Committee Members: -AREN HILLS Arden Hills, MN 55112
Phil Kramlinger(exp.2012) 651.792.7800
Jane Larson Y(xpP2013)) Parks, Trails, and www.ci.arden-hills.mn.us
Don Messerl (exp.2012
Chuck Michaelson(exp.2014)
Nancy O'Malley(exp.2014) Recreation Committee
John Peck(exp.2013)
Harold Petersen(exp.2013) November 20 2012
Steve Scott (exp.2014)
Rich Straumann(exp.2013) 6.30 p.m.
Council Liaison: City Hall
Brenda Holden
City Vision
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our
long-standing tradition as a desirable City in which to live, work, and play.
Agenda
Call to Order
1. APPROVAL OF THE AGENDA
2. MINUTES
A. October 16, 2012
3. UNFINISHED BUSINESS
A. Freeway Park Improvement Discussion
B. 2013 Goal Discussion
C. Other Unfinished Business
4. NEW BUSINESS
A. Recreation Statistics-Spring/Summer 2012
B. Other New Business
5. REPORTS
A. City Council Report
B. Public Works/Parks and Recreation Report
6. NEXT MEETING
A. Tuesday, December 18th
A quorum of the City Council may be present at this meeting.
Agenda Item 2A :
Minutes for Approval: October 16, 2012
EN HILLS
CITY OF ARDEN HILLS
PARKS,TRAILS AND RECREATION COMMITTEE MEETING
TUESDAY, OCTOBER 16,2012
ARDEN HILLS CITY HALL
CALL MEETING TO ORDER
Interim Chair Peck called the October 16, 2012, meeting of the Parks, Trails, and Recreation
Committee to order at 6:32 p.m.
MEMBERS PRESENT: Committee Members Don Messerly, Harold Petersen,Nancy O'Malley,
Rich Straumann, John Peck, Jane Larson, Chuck Michaelson.
OTHERS PRESENT: Parks and Recreation Manager Michelle Olson and Council Liaison Brenda
Holden.
ABSENT: Chair Garretson (excused), Phil Kramlinger, Steve Scott.
1. APPROVAL OF AGENDA
MOTION: Committee Member Straumann motioned to approve the agenda seconded by
Committee Member Michaelson. The motion carried unanimously (7-0).
2. APPROVAL OF MINUTES—September 25,2012
Committee Member O'Malley asked that the following be added to the end of paragraph 7, under
Item B on page 4, "Committee Member Straumann also reported that there still is a possibility that
Ramsey County may add a dog park at the north end of the Long Lake development at Long Lake
Regional Park."
MOTION: Committee Member Straumann motioned to approve the September 25, 2012,
minutes, seconded by Committee Member Petersen. The motion carried unanimously
(7-0).
3. REPORTS
A. City Council Report
Council Liaison Holden thanked the PTRC for the monthly articles and reported that the
Communications Committee is looking to feature more factual information about our
parks in those articles for the next few months. Ms. Olson indicated she can work with
the Committee on the topics and deadlines.
Council Liaison Holden reported that the Council is evaluating the "Celebrating Arden
Hills" fall festival. The event is expensive and takes a lot of staff time. The City has
been unsuccessful in recruiting volunteers to serve on the committee and therefore,the
event planning and facilitation falls on staff. Council Liaison Holden stated that the
Council has asked staff to look at other possibilities, such as fireworks and a movie or a
movie/concert in the park series, etc... This will be discussed in the next few months.
Parks,Trails&Recreation Committee Meeting Minutes October 16,2012
Page 2
Council Liaison Holden reported that the Council reviewed the fee schedule at their
meeting last night and made the decision to NOT allow intramural/club soccer/flag
football/rugby field rental in our parks. The City has experienced the fields being torn
up and the fees do not cover the staff time to repair. The City will continue to rent the
softball fields.
Council Liaison Holden announced that the new City website will go live on December
7, 2012.
B. Public Works/Parks & Recreation Report
Parks and Recreation Manager Olson reported that at the last PTRC meeting, the
committee was interested in having the entrance trail to Cummings Park(from Fair Isaac)
improved. She indicated that staff is looking at a plan to remove all remaining park
gates. In addition, staff would like to landscape around those areas to ensure they look
like trail entries versus roads and to be more aesthetically pleasing for users.
4. UNFINISHED BUSINESS
A. Trail Signage Update
Parks and Recreation Manager Olson indicated the trail maps have been finalized and are
in production. Staff included the final maps in the packet for review. The posts should
be installed this week.
Committee Member Michaelson asked if the posts were being installed with concrete.
Ms. Olson indicated that all posts will be installed with concrete.
Ms. Olson anticipates the actual trail maps to be completed this week and installed within
the next two weeks.
Committee Member Peck asked if all map locations have been marked and checked out
by staff. Ms. Olson indicated that she and the Public Works Superintendent went out
and located all of the signs.
B. Buckthorn Removal Day
Ms. Olson recapped that at last month's meeting,the committee decided to again do a
buckthorn removal project on the 271h of October from 9:00-1:00 p.m. at Hazelnut Park.
Ms. Olson indicated that they will meet at 8:50 on October 271h and that she had sent a
flyer to the neighbors around the park and the Trinity Lutheran Cub Scout group. She
also asked that since the City has a limited amount of tools that the members bring as
many tools as possible (saws, root pullers).
Committee Member Larson indicated that each buckthorn stump needed to be treated in
order to avoid spreading. In addition,the berries should be removed before chipping or
it will just spread the seedlings. Ms. Olson indicated that it is difficult to remove the
berries before chipping in these large spread removal projects. Ms. Larson indicated she
could head up removing the berries for the project.
Parks,Trails&Recreation Committee Meeting Minutes October 16,2012
Page 3
Committee Member O'Malley asked what the City does with the chips produced from
the buckthorn. Ms. Olson stated that the chips are put back into the woods.
Discussion ensued on trying to find the best possible solution on what to do with the
chipped buckthorn. Ms. Olson indicated that she will discuss chipping the buckthorn
into a truck and transporting to the compost site.
C. Other Unfinished Business
Council Liaison Holden asked the committee what the park tour results are used for.
Committee Member Peck stated that they utilize it for determining possible projects for
the upcoming years and to report areas that need some attention.
5. NEW BUSINESS
A. Committee Member Terms and Committee Chair for 2013
Parks and Recreation Manager Olson informed that committee member Kramlinger and
Messerly have terms expiring in 2012 and should receive a post card from the Deputy
Clerk asking them if they would like to apply for another term. Committee Member
Messerly indicated that he informed the Deputy Clerk that he is interested in another
term.
Ms. Olson asked the committee to consider who they would like to serve as the chair
person in 2012. She mentioned that the current chair Garretson emailed her to indicate
she was willing to serve another year in that capacity. Ms. Olson asked for the
committee to be prepared to make a recommendation at the November PTRC meeting.
B. 2013 Committee Calendar
Parks and Recreation Manager Olson explained that she included the PTRC 2013
calendar for the committee's information. She asked if any changes needed to be made.
The committee had no suggested changes.
C. Review 2012 Goal Progress—Preliminary 2013 Goal Discussion
Parks and Recreation Manager Olson provided the 2012 goals and asked the committee
to review to make sure all of the 2012 goals were either completed or in progress. In
addition, Ms. Olson asked the committee to be prepared to bring ideas for the goal setting
in November and December.
Committee Member Messerly suggested that Under D. Committee Expectations, 2D be
eliminated. Discussion ensued and it was the consensus of the committee to change the
hours per month to 2-4.
Council Liaison Holden asked the committee if they ever evaluate or discuss Recreation
Programs. Ms. Olson mentioned that the PTRC has a review of Recreation classes in
the work plan and it is listed generically within the ongoing and as needed goals. Ms.
Holden suggested that the group review the Recreation Guide and statistics each year.
Ms. Olson agreed to have this item on the next PTRC meeting for review.
Parks,Trails&Recreation Committee Meeting Minutes October 16,2012
Page 4
Committee Member O'Malley asked if we ever receive demographic information for the
City and felt this would be beneficial to the staff planning activities. Ms. Olson
responded that the City on occasion does utilize the census information. The
demographics had gone through a large change the last 8 years to more seniors.
However, the City is seeing that turn around again and the City is gaining more families
with preschool aged children.
Committee member O'Malley did not see the park tour under the goals and wondered if
that should be added. Ms. Olson stated that it is listed in more generic terms however, if
the committee wanted to add it more specifically, that could be done. Committee
Member Straumann suggested that it could be added to ongoing/as needed goal number 7
- Look to enhance/add recreational opportunities in our parks. Utilize the annual park
tour and trail walk results to assist in identifying needs.
Parks and Recreation Manager Olson stated that she would like each committee member
to identify 2-4 potential goals/priorities for 2013 and bring those to the next meeting for
discussion. She encouraged the committee to then discuss and work on the goals at the
next two meetings in preparation for the March joint session with Council.
D. Freeway Park Improvement Discussion
Parks and Recreation Manager Olson reported that the PTRC asked that the upper portion
of Freeway Park be put on an upcoming agenda to discuss potential improvements. The
park tour results identified this area as needing enhancements/improvements to the upper
portion of the park. Ms. Olson indicated that since the committee tabled the off leash dog
park discussions at their September meeting, staff took that project out of the Capital
Improvement Project(CIP) and added Freeway Park Improvements for$7,500 as a place
holder. The cost will depend on the recommended changes by the committee. The
Council will be reviewing the CIP at their November work session.
Ms. Olson stated that she met with one of the Public Works Tree Inspectors to discuss the
possibility of adding plants/trees in the area directly north of the hockey rink for
screening purposes. Ms. Olson reported that the recommendation is that plants will not
do well in this area due to the amount of snow storage that occurs in the winter from the
State/County plowing and the parking lot snow storage.
Committee Member Michaelson asked if the City would take a soil sample and have it
tested at the University of Minnesota. Ms. Olson indicated that she would ask the
Public Works Director to consider this. However, she stated the main concern for plant
growth is the snow storage versus the soil. Committee Member Messerly stated the soils
in this area are not good. He gave a history of how the soils were brought in for the
park.
Committee Member O'Malley listed her ideas to consider for improvements. They
included:
• Paint outside of rink
• Pave parking lot
• Replace chain link fencing
Parks,Trails&Recreation Committee Meeting Minutes October 16,2012
Page 5
• Add benches
• Add plexiglas on ends of rink
• Paint entrance gate
Discussion ensued on replacing the chain link fences along the freeway entrance. The
consensus of the committee was to replace the fencing along the freeway entrance as it is
not aesthetically pleasing. Committee Member Messerly stated that the fencing along
the parking lot should remain for safety reasons.
Council Liaison Holden asked if stain would be more appropriate for the painting of the
outside of the rink.
Committee Member Larson asked if the committee would consider decorative rock
versus the plants north of the hockey rink. Discussion ensued on a rock garden around
the park sign.
Committee Member O'Malley stated that the gate was unattractive and at a minimum
should be painted.
Committee Member Peck asked Ms. Olson if staff could research the suggested
improvement costs and bring back to the next meeting. Ms. Olson stated she will bring
that back to the November meeting.
E. Other New Business
None
ADJOURNMENT
MOTION: Committee Member Michaelson moved to adjourn at 7:45 p.m., seconded by
Committee Member Petersen. The motion carried unanimously (7-0).
NEXT MEETING
The next meeting is scheduled for November 20, 2012 at 6:30 p.m.
Azenda Item 3A :
Freeway Park Improvement Discussion
,ARQEEN HILLS
MEMORANDUM
DATE: November 20, 2012 Agenda Item: 3.A
TO: Parks Trails and Recreation Committee
FROM: Michelle Olson, Parks and Recreation Manager A(D
SUBJECT: Freeway Park Improvement Discussion
Background
At the October 16, 2012 PTRC meeting, the committee discussed improvements for Freeway
Park. Attached are existing photos for the committee to review(Attachment A). The committee
provided a list of improvement ideas for staff to research and bring back to tonight's meeting.
The Engineer, Assistant Engineer and I met to put together a proposal for improvements.
Attached is a diagram of proposed improvements (Attachment B) and below is a summary and
cost estimate:
1. Remove fencing along perimeter of park - Staff does not recommend replacing the
fencing.
2. Remove gate and fencing between parking lot and pleasure rink - The fencing
and gates will no longer be necessary with the addition of curb and gutter
3. Increase parking lot area, pave, stripe and add curb and gutter - The curb will
provide the proper drainage and eliminate the need for the gate and chain link fence.
4. Move outdoor bathroom enclosure south to accommodate parking lot expansion
5. Water quality treatment (Rain garden around park sign) - The Committee
suggested a soil sample and landscaping of some sort. In conjunction with the
parking lot improvements, the drainage will need to be treated and a rain garden
added to the north of the hockey rink, surrounding the park sign. This would
eliminate the need for a soil sample because the existing soils will be dug up and
replaced with planting soil and drain tile will be added.
Estimated cost for proposed improvements above: $66,000 (includes labor)
11202012 Freeway Park Improvement Discussion.doe
Two added improvements NOT included in the proposed project and are not recommended by
staff are:
1. Paint the outside of the hockey rink — This will be $1,500 for the paint and one
week of labor time for one staff member. Once the outside of the rink is painted, it
will need to be redone every 1-2 years. If painting is an improvement that the
committee still would like to recommend, staff suggests painting the outside with a
forest green color.
2. Plexiglas on each end of the hockey rink— Staff received a quote for $1,554.73 per
sheet plus $750 shipping. It is estimated that we would need 12 sheets for a total of
$18,656.76. The maintenance of the rink would be affected by adding Plexiglas
because our staff dumps snow over the boards on each end and the fencing allows
that. Plexiglas on each end would make the snow removal process more difficult.
Staff placed a Freeway Park Improvement Project (Attachment C) into the proposed Capital
Improvement Plan that was reviewed by Council at their Monday, November 19t' work session.
Since the committee had not defined specific recommendations for park improvements at
Freeway Park before the project was submitted, staff did not provide detailed information.
However, if this project remains in the CIP, the committee will need to work on providing
specific details in order to move forward to Council. If the PTRC would like to increase the
$7,500 project costs, the committee will need to decide if they would like to recommend the
project in 2013 or wait until 2014.
Requested Action
Staff provided this information for the PTRC to begin preparing a recommendation for 2013-
2014 for Council to consider.
11202012 Freeway Park Improvement Discussion.doc
Attachment A :
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Attachment B:
Diagram of Proposed Improvements— Freeway Park
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Attachment Ce
Capital Improvement Plan — Freeway Park Improvement Project
Capital Improvement Plan 2013 rhru 2017
City of Arden Hills, Minnesota
Project# 13-park-0114
Project name Freeway Park Landscaping
Type Improvement Department Parks Department
Useful Life Contact :,y,
Category Park Capital improvements Priority n/a
Description Total Project Cost: $7,500
The PTRC has identified Freeway Park as needing some landscaping to help the park look aesthetically pleasing. The top part of the park does
not look nice from the road. The PTRC would like to beautify the park. NOTE: This is on the agenda for the PTRC to take a look at over
the next few months. Due to timing with the CIP,staff is putting in$7,500 as a place holder. However,staff does not have detailed
improvements and therefore,cannot list a specific or accurate cost. More details will come after the PTRC discusses specifics.
Justification
The upper portion of Freeway Park is only used during the winter months for ice skating/hockey skating. The park is not aesthetically pleasing
and the PTRC recommends that landscaping and enhancements be added to help beautify the park.
Expenditures 2013 2014 2015 2016 2017 Total
Construction/Maintenance 7,500
7,500
Total 7,500 7,500
Funding Sources 2013 2014 2015 2016 2017 Total
Capital Improvement Funds(PI 7,500 7,500
Total 7,500 7,500
Budget Impact/Other
Staff will need to water and maintain the landscaping for the first couple of years until it is established.
Produced Using the Plan-It Capital Planning Sofhvare
Thursday,September 27,2012
Azenda Item 3B:
2012 Goal Discussion
It
,`.I�DEN�HILLS
MEMORANDUM
DATE: November 20, 2012, Agenda Item: 3.B.
TO: Parks Trails and Recreation Committee
FROM: Michelle Olson, Parks and Recreation Manager &611�
SUBJECT: 2013 Goal Discussion
Background
Each year, the PTRC sets goals for the upcoming year. Attached are the approved goals from
2012. Goal setting helps the committee establish a work plan for each year. Staff provided
the approved 2012 goals at the October 16, 2012 PTRC meeting for committee review. The
consensus of the committee was to bring back the goals for discussion in November. Each
member was asked to be prepared to bring 2-4 goals for consideration.
The City Council and PTRC typically hold a joint meeting in March. This will give the PTRC
the opportunity to discuss the goals and potential projects with the Council members.
Action Requested
Staff recommends the PTRC discuss potential goals for 2013 in order to be prepared for approval
at the December or January meeting.
11202012 2013 Goal Discussion.doc
Commission and Committee:
Committee Name: Parks Trails and Recreation Committee (PTRC)
Year: 2012
A. General Purpose for Committees and Task Forces:
While the City Council and City Staff have the sole responsibility for all activities within the City
of Arden Hills,from time to time they find it desirable, advantageous,and necessary to bring
together residents of Arden Hills in order to broaden and enrich the discussion around possible
decisions. As an example,the City Council's ability to debate and consider far-ranging
alternatives is stifled by the risk that the mere discussion of alternatives will engender them with
undeserved merit. In addition,Arden Hills will always seek to hire the most qualified and
capable employees,but in doing so we will frequently hire staff that is not intimately connected
to the Arden Hills neighborhoods. Therefore, it is critical that the City create a mechanism where
the City Staff can get unfettered and unbiased reaction to their novel thoughts and ideas.
The Commission, Committee, and Task Forces are established to broaden and enrich the content
that will ultimately be enacted or authorized by the elected City Council.
B. Mission/Purpose:
Parks,trails,recreation and natural resources in Arden Hills increase the desirability of the city as
a place to live or work, enhance the health and well-being of citizens and guests,and improve the
value of citizens' property. The Parks,Trails,and Recreation Committee(PTRC)represents the
interests of Arden Hills citizens in leading the continuing development, expansion, and
improvement of those resources. The PTRC recommends to the City Council actions that support
those interests;monitors the use of and the improvements in parks,trails,and recreation; and
collaborates with other City committees and commissions in improving parks and trails.
C. Goals:
ONGOING and AS NEEDED:
1. Recommend actions that advance the vision for parks,trails, and recreation.
2. Assist in identifying ongoing parks and trails maintenance/improvement priorities.
3. Recommend and review grant opportunities, sponsorships,and partnerships for parks and
trails.
4. Assist, advise, and monitor plans for parks,trails and recreation within TCAAP at the
appropriate time.
5. Continue to work with Ramsey County on mutually beneficial trail/park projects and
activities.
6. Monitor potential road improvements to encourage inclusion of pedestrian friendly
infrastructure whenever possible.
7. Look to enhance/add recreational opportunities in our parks.
8. Recommend future enhancements for the 5 year Capital Improvement Program each year.
9. Sponsor and organize Community events such as clean up day and buckthorn removal
day(s).
10. Prepare monthly articles that the Committee would like to see highlighted in the City
newsletter.
1
2012 GOALS:
1. Research,review, comment and recommend approval on the following specific projects:
a. Bench Implementation—Bench Location
b. Trail Maintenance Plan
c. Hazelnut Irrigation—Recommend bringing ball field and soccer field up to level
one maintenance standards through the addition of irrigation.
d. Valentine Park Reconstruction
2. Review the need for trail signage along trail corridors in the City and recommend a trail
signage plan to the Council.
3. Research,review and recommend specific park amenity improvements for the following
year through the continued allotment of funds within the Capital Improvement Plan.
Amenities such as: bike racks,trash barrels, etc...
4. Review the need for and identify possible sites and configurations for an off leash dog
area and if feasible,make recommendation to Council for implementation.
5. Promote a trail corridor on Old Snelling/Old Highway 10 from Highway 51 to County
Road 96, including working with staff on potential partnerships and funding possibilities.
The current focus is on County Road E to Lake Valentine Road. This trail corridor is the
committee's highest priority due to safety concerns for pedestrians and vehicles.
D. Committee Expectations:
While the work required of PTRC members will vary both across members and across time,the
following expectations are generally held of all committee members:
1. The interests of Arden Hills and its citizens are foremost
2. Participation of PTRC members is key to their contribution—
a. Members should be present and involved in meetings of the
committee.
b. Members should be actively engaged in discussing issues, sharing
perspectives, and raising questions that are essential to good
decision-making.
C. Effective participation derives from continually learning about
Arden Hills parks,trails,and recreation and the physical and
political environments in which they exist. This learning includes
those formal opportunities afforded by the PTRC, as well as
informal opportunities that occur in the course of one's activities.
d. As a general guideline, members should expect to spend
approximately 6 to 8 hours per month in their work on the
committee.
3. The PTRC is a group of peers—no one member has more standing or power than
others.
4. Respect for the opinions of each other, and for those with whom the PTRC interacts,
is a hallmark of the committee's work. Members seek clarity in presenting their
views, and represent a sense of stewardship in all that they do.
5. PTRC members engage in continual self-assessment of their performance on the
committee. As needs arise,they seek education and skills necessary to their
performance. As a collective,the committee develops changes in its composition,
structure and function as needed.
6. The PTRC provides opportunities for the education of its members,both as part of
committee meetings, and through access to educational events in other settings.
Members actively engage in this education as part of their responsibility to the
committee.
7. Some of the work of the PTRC is in areas of subjective judgment,where there is not
enough hard information to make the decisions that are necessary. Members who are
2
most successful in these decisions are those who are aware of the values they hold,
willing to engage in the discussion of those values,and respectful of those values
held by others that may differ from their own.
8. The PTRC is composed of individuals with diverse perspectives and experience. The
committee benefits from the contrasts that this diversity engenders, and seeks to
improve the decisions it makes and the actions it takes by understanding the conflicts
and resolving the disputes that arise in the discussion of issues and plans.
3
Azenda Item 4A:
Recreation Statistics — Spring/Summer 2012
EN HILLS
MEMORANDUM
DATE: November 20, 2012 Agenda Item: 4.A.
TO: Parks Trails and Recreation Committee
FROM: Michelle Olson, Parks and Recreation Manager
SUBJECT: Recreation Statistics—spring/summer 2012
Background
Attached for review are program participation numbers for the 2012 spring/summer Recreation
programs for committee review and discussion. Enrollment was up 87 from 2011. We had a
total of 1,301 participants enrolled in spring/summer of 2012.
Action Requested
Staff provided Recreation statistics for review and discussion.
11202012 Recreation Statistics-SpringSummer2012.doc
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