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HomeMy WebLinkAbout10-08-12-R lt ,fi` IVEN HILLS Approved: November 13, 2012 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 8, 2012 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:01 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Nick Tamble, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Assistant City Engineer John Anderson; Community Development Director Jill Hutmacher; and Deputy City Clerk Amy Died PLEDGE OF ALLEGIANCE Mayor Grant declared October 8, 2012, a non-holiday to conduct City business. 1. APPROVAL OF AGENDA Councilmember Holden requested that Item 9A be moved to consent as Item 5K. Councilmember Tamble requested that Item 5G be pulled from consent and discussed as Item 6A. Councilmember Holmes asked that Item 5J be pulled from consent and discussed as Item 6B. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. ARDEN HILLS CITY COUNCIL—OCTOBER 8, 2012 2 3. STAFF COMMENTS A. Transportation Update Assistant City Engineer Anderson provided the transportation update. He noted that the 1-694 eastbound ramp to Lexington Avenue is scheduled to close on October 15 for a period of one month in order to construct a new exit from eastbound 1-694 to Lexington Avenue. Assistant City Engineer Anderson stated that the ramp from eastbound I-694 to Victoria Street is tentatively scheduled to reopen on October 14 following the completion of the eastbound I-694 bridge at the Island Lake Channel. He noted that between the hours of 7:00 a.m. to 7:00 p.m. on Tuesday, October 9, the Island Lake service road on the south side of 1-694 will be closed as crews remove the temporary sheet piling along the Island Lake Channel. Assistant City Engineer Anderson stated that the intersection of Hamline Avenue and County Road F was closed on October 1, and will remain closed for approximately one month while crews rebuild the intersection and install necessary underground electrical utilities for a new signal system to be installed next spring. Assistant City Engineer Anderson explained that northbound 1-35W traffic restrictions will begin at 10:00 p.m. on Monday, October 8, until 5:00 a.m. on Tuesday, October 9, for crews to remove temporary protective barrier from the median of the Interstate and to switch northbound traffic back to its original alignment. Additionally, southbound I-35W traffic will be restricted overnight from 8:00 p.m. on Tuesday, October 9, until 5:00 a.m. on Wednesday, October 10, to switch southbound traffic back to its original alignment. Assistant City Engineer Anderson stated that paving and striping of I-35W below the Highway 10/County Road 10 bridges on October 15 through October 17 will create overnight lane restrictions. Access from northbound I-35W to westbound County Road 10 and from southbound 1-35W to eastbound Highway 10 will reopen in late October. 4. APPROVAL OF MINUTES A. September 10, 2012, Regular City Council B. September 17, 2012, City Council Work Session Councilmember Werner noted an error under Council Comments and Staff Updates in the September 10, 2012, Regular City Council minutes. The next B2 Corridor meeting on Monday, October 8, will be held at 3:00 p.m. at Country Financial. The minutes incorrectly stated that the meeting was at County Financial. MOTION: Councilmember Holden moved and Councilmember Tamble seconded a motion to approve the September 10, 2012, Regular City Council meeting minutes, and the September 17, 2012, City Council Work Session meeting minutes as presented. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL-OCTOBER 8, 2012 3 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Resolution 2012-033, a Resolution Appointing Amy Dietl as Deputy Clerk; Approve Resolution 2012-034, a Resolution Designating Kelly & Lemmons, P.A. as the Criminal and Civil Legal Services Consultant; Approve Resolution 2012-035, a Resolution Appointing Miriam Ward to the Northwest Youth & Family Services Board; and Approve Resolution 2012-036, a Resolution Appointing Ramsey County as the Animal Control Officer C. Motion to Adopt the Sanitary Sewer Maintenance Policy D. Motion to Authorize Accepting the Quote from Electric Pump Company for the Installation of an Omni Site System at Lift Stations 3, 4, 6, 9, 10, 11, and 14 in the Total Amount of$22,050.00 E. Motion to Approve Partial Pay Request #3 to Magney Construction, Inc., in the Amount of$65,037.00 for Lift Station#1 and 912 Improvements F. Motion to Accept the Prosecution Services Letter Dated September 21, 2012, from Kelly& Lemmons and- Taskz Fe fees: Ree-„ ;tme t, Appointment, and To,„ Limit U, � H. Motion to Approve a One Percent Wage Increase for Non-Union Employees 1. Motion to Approve Moving the Department Directors to Grade 12, Step 6 Effective November �1�,,2012 j.Motion to Approve the M of Understanding rtanding o}.;tAT&T ior—the 4G 7 TE Upgrade ade Pr-gj eet at the !`,,,,„Y,ings Park Water-Tawef K. 2012 Street/Trail Maintenance Summary MOTION: Councilmember Tamble moved and Councilmember Werner seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A. Commission/Committee Appointment Policy Councilmember Tamble suggested that the amended policy might read better using the word "may” under the third bullet point within the section entitled, "Guidelines for Commission and Committee Member Term Limits" rather than the term, "shall annually". The amended bullet point would read, "The Mayor (pending City Council approval) may appoint one (1) member to serve as chair of each commission or committee." MOTION: Councilmember Tamble moved and Councilmember Holden seconded a motion to change the wording of the sentence, "The Mayor (pending City Council approval) may appoint one (1) member to serve as chair of each commission or committee." This sentence is found under the third bullet point of the section entitled, "Guidelines for Commission and Committee Member Term Limits". The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—OCTOBER 8, 2012 4 MOTION: Councilmember Holden moved and Councilmember Tamble seconded a motion to adopt the updated version of the City Commissions, Committees, and Task Forces: Recruitment, Appointment, and Term Limit Policy as amended. The motion carried unanimously (5-0). B. Memorandum of Understanding with AT&T for its 4G LTE Upgrade at the Cummings Park Water Tower Councilmember Holmes questioned if there is anything written into the wireless provider contracts with regard to the painting of the water towers. Community Development Director Hutmacher stated that current contracts with wireless providers who lease space on the City's water towers do not address that point. She noted that the contract with AT&T expires in 2014. In the Memorandum of Understanding (MOU) for AT&T's 4G LTE upgrade project, the City and AT&T agree to negotiate a new lease. The City will ask that the new lease address the fact that the tenant will need to remove/reinstall its equipment when water towers are repainted. The AT&T agreement is 30 years old. As lease agreements expire, it is becoming standard to include that type of language. The City is working from a League of Minnesota Cities standard contract and the League is encouraging cities to include this type of information in their water tower leases. Assistant City Engineer Anderson noted that the Council passed the Sanitary Sewer Maintenance Policy this evening. He stated that a water policy is also being created, and as part of that process, an assessment of the water tower conditions has been done. Water tower maintenance does need to be addressed in the future. The Engineering and Community Development Departments are working together to make sure that future legal agreements facilitate the maintenance activities that need to be completed. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve the Memorandum of Understanding with AT&T for the 4G LTE Upgrade Proiect at the Cummings Park Water Tower. The motion carried unanimously (5-0). 7. PUBLIC HEARINGS None. 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS None. ARDEN HILLS CITY COUNCIL—OCTOBER 8, 2012 5 10. COUNCIL COMMENTS AND STAFF UPDATES Councilmember Holmes stated that after the last election, the Council did not receive results of the write-in votes as they had requested. She asked staff to confirm with Ramsey County Elections as to whether or not a list of write-ins may be obtained after this year's election. Councilmember Holmes noted that the B2 Corridor meeting held earlier today was very successful. She indicated that Bolton & Menk did a good job and they shared what their recommendations are, which is something they will share with the Council at a later date. Councilmember Holmes stated that everyone on the Council received an open house invitation from a new business in the area called Ulteig. She is planning on attending their open house on November 7. Councilmember Holmes noted that there have been comments made regarding the hockey rink needing paint or stain at the upper part of Freeway Park. She also suggested some plantings to help make the area more attractive. She said that the Cummings Park entrance from the parking lot area needs attention. It has chains and it is muddy when it's wet outside or sandy when it's dry. She recommended that staff or the PTRC look into making some improvements there. Councilmember Werner stated that he had an upset neighbor whose vote "no" yard sign was destroyed. He noted that this might be an isolated incident, but he told his neighbor that he would mention the incident. Councilmember Werner noted a few upcoming meetings of the Ramsey County League of Local Governments. There will be a meeting on October 25 at 7:00 p.m. at the Ramsey County Conservation District, and November 15 at 7:00 p.m., is their annual meeting. The topic of discussion on November 15th is election recap and local impacts, and the guest speaker is Tom Hauser. The meeting will be held at the Hilton Garden Inn in Shoreview. Councilmember Holden stated that Carpet One has moved into the Arden Plaza. They were formerly located in Roseville. Councilmember Holden noted that County Road E and Lexington Avenue is starting to look untidy. She said that the beautiful new black wrought iron fence outside of the new Walgreens building has a "get your flu shot" sign flapping around in the wind, among other signs located within the boulevard. Councilmember Tamble stated that the Communications Committee is responsible for the City's newsletter, and a new edition will be distributed next month. One of the articles in the upcoming newsletter is in regard to the launch of the new website, and the article will contain information about the site. He also noted that the Chair of the Communications Committee has announced that she will not be seeking reappointment; therefore, there will be a vacancy on the Communications Committee. At this time, it is uncertain if another member will step up to the Chair position. Anyone interested in filling the vacancy effective December 31, 2012, should contact City Hall. ARDEN HILLS CITY COUNCIL–OCTOBER 8, 2012 6 Mayor Grant commented that Sprint recently submitted an application for an upgrade of their equipment on the Red Fox water tower. Community Development Director Hutmacher explained that all wireless providers are planning some sort of upgrade related to 4G technology. She confirmed that the Council had recently approved an agreement with SEH to do the technical review of Sprint's proposal. She noted that Sprint's preference is a lease amendment versus a new lease, so staff will be working on that and it will go to the Council for approval at a later date. Mayor Grant stated that he heard that the results of the environmental study of the Triangle Parcel were going to be given to the Minnesota Pollution Control Agency (MPCA) for review, and he is wondering what the progress is regarding the study. Community Development Director Hutmacher noted that the final report has been submitted to the MPCA. Staff requested a copy and is in the process of reviewing the lengthy document. Staff has contacted the MPCA to see where they are at in the review process. When results are known, they will be reported to the Council. Mayor Grant stated that Walgreens is now open for business. Mayor Grant noted that the Karth Lake Improvement District will be meeting tomorrow night to discuss lake water quality. Mayor Grant inquired if a date has been set for the Financial Planning and Analysis Committee (FPAC)meeting. Director of Finance and Administrative Services Iverson explained that a date has not been set yet for the next FPAC meeting because data is still being analyzed at this time. She noted that the CIP will be discussed at the October work session. After that, the data can be entered and another meeting will be scheduled. Mayor Grant questioned if the water rates would be reviewed. Director of Finance and Administrative Services Iverson confirmed that the water rates would be reviewed. ADJOURN MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to adiourn. The motion carried unanimously (5-0). Mayor Grant adjourned the Regular City Council Meeting at 7: p.m. �4k ate— r Patrick Klaers David Grant City Administrator Mayor