HomeMy WebLinkAbout4L, Metropolitan Council Environmental Services I & I Grant Update EVEN HILLS
Request for Council Action 4L
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Prepared By: Terry Maurer,Public Works Director Council Meeting Date: December 10,2012
2013 MCES I/I Grant
Budgeted Amount: Actual Amount: Funding Source:
$500,000 NA Sanitary Sewer Utility Fund
Recommendation:
There is no action needed if the Council would like to accept the MCES I/I Grant. If the Council would
like to partially or wholly opt-out of the Grant Program they should direct staff to submit the attached
form to MCES to notify them of the City's decision.
Supporting Documents:
1. Memorandum dated December 10,2012,from Terry Maurer,Public Works Director
2. 2013 Sanitary Sewer Lining Exhibit
3. CIP Sheet
4. MCES Opt-Out Form
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EN HILLS
MEMORANDUM
DATE: December 10, 2012
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director <qk
SUBJECT: 2013 MCES I/I Grant
Backl4round
As directed by City Council, staff has applied for a 2013 MCES I/I Grant for lining of
sanitary sewer mains. We applied for $169,023 in grant monies based on lining the
sewer mains shown on the attached exhibit. The grant pays for 25% of the sewer lining
with the City paying for 75%. The City included $500,000 in the 2013 CIP anticipating
this Grant opportunity (the CIP sheet is attached). There were more grants requested than
available monies so the Preliminary Minimum Allocation (PMA) for Arden Hills has
been determined to be $154,382. After the close out of the 2011 Grant Program and the
opt-out period for the 2013 Grant Program our allocation could be increased.
As the Council may remember, there is a period where cities offered 1/1 Grants may
partially or wholly opt-out. That period is from now until December 21 St. If the Council
would like to partially or wholly opt-out they should direct staff to submit the attached
form to MCES. If the Council would like to accept the entire grant offered there is no
action needed. If the Council accepts the entire grant, we will then receive our final grant
money notification by December 31St and in early 2013 be asked to enter into a grant
agreement.
Council Action Requested
If the Council would like to accept the MCES 1/I Grant there is no action needed. If the
Council would like to partially or wholly opt-out of the Grant Program they should direct
staff to submit the attached form to MCES to notify them of the City's decision.
City Council Meeting
PAAdmin\Council\Agendas&Packet Information\2012\12-10-12 Reg Mtg\Packet\12-10-12MCES I&I Grant.doc
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Capital Improvement Plan 2013 thru 2017 Dement Sanitary Sewer Department
City of Arden Hills, Minnesota Contact Public Works Director
Type Maintenance
Project# 09-Sew-002 Useful Life 30
Project Na-e Sewer Lining/Rehabilitation Category Utility Maintenance
Priority n/a
Total Project Cost: $4,075,000
DeSCllptioII
Sewer Lining and Rehabilitation.
Note:Increasesd 2013 amount to 500,000 because there will likely be another round of I&I elimination grants from MCES.Will not use addition
dollars unless they can be leveraged for grant monies.5/21/12 TJM
Note:An analysis of our system shows that we still have approximately 18 miles(40%)that are old clay lines subject to infiltration and root
intrusion.It was estimated it would cost$3,500,000 to line all of these clay lines over the next 20 years.Estimated expenditures have been
extended for 20 years to reflect this cost. 10/1/12 TJM
Justification
As part of our sanitary sewer program,lines found with holes and cracks allowing for infiltration should be lined or repaired as needed. As the
sewer infrastructure is aging,we should plan for a rehabilitation project on an annual basis.
Prior Expenditures 2013 2014 2015 2016 2017 Total Future
3-00,0001 Construction/Maintenance 500,000 125,000 175,000 175,000 175,000 1,150,000 r 2,625,000
Total Total 500,000 125,000 175,000 175,000 175,000 1,150,000 Total
Prior Funding Sources 2013 2014 2015 2016 2017 Total Future
300,000 I Sanitary Sewer Utility Fund 500,000 125,000 175,000 175,000 175,000 1,150,000 F 2,450,000
Total Total 500,000 125,000 175,000 175,000 175,000 1,150,000 Total
Budget Impact/other
This project will help the overall I&I reduction program. Savings are estimated at this time based on part of the surcharge fees for I&I by the
Metropolitan Council.
Produced Using the Plan-It Capital Planning Software Tuesday,October 30,2012
To Jason Willet, MCES Finance Director
The city of has decided to:
Partially opt-out of the Municipal Inflow and Infiltration Grant Program.
Fully opt-out of the Municipal Inflow and Infiltration Grant Program.
As such,the city will accept a grant amount of S
Thank you.
Date By
Name
Title
Authorized Representative of the City of