HomeMy WebLinkAbout5G, Ramsey Conservation District Shared Service Agreement "It
— R EEN�HILLS
Request for Council Action 5G
Prepared By: Terry Maurer,Public Works Director Council Meeting Date: January 14, 2013
Ramsey Conservation District Shared Service Agreement
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Recommendation:
Approve a Shared Service Agreement with Ramsey Conservation District for Grading and Erosion
Control Permit Inspection,Reporting,and Enforcement Services through December 31,2013.
Supporting Documents:
1. Memorandum dated January 14,2013, from Terry Maurer,Public Works Director.
2. Shared Service Agreement for 2013.
'It
EN HILLS
MEMORANDUM
DATE: January 14,2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director .
SUBJECT: Ramsey Conservation District Shared Service Agreement
Background
Since 2009 Ramsey Conservation District has been assisting the City with inspections
required by the City's Grading and Erosion Control Permits under Chapter 15, Erosion
and Sediment Control Ordinance. The service provided by Ramsey Conservation District
has been working very well.
Attached is the Shared Service Agreement between the City of Arden Hills and Ramsey
Conservation District to continue this service through 2013. There are no changes to the
Agreement from 2012 including the price which is exactly the same per hour. Staff is
recommending approval of the Shared Service Agreement for 2013.
Council Action Requested
City Council is requested to approve the Shared Service Agreement with Ramsey
Conservation District for 2013 and authorize the Mayor and City Administrator to
execute it.
City Council Meeting
C:\Users\sonj a.klingberg\Desktop\RamseyConservationD istrictAgreement.doc
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SHARED SERVICE AGREEMENT
CITY OF ARDEN HILLS
RAMSEY CONSERVATION DISTRICT
1.0 Agreement. This Shared Service Agreement ("Agreement") is entered into by and
between the City of Arden Hills, a Minnesota Statutory City ("City"); and Ramsey
Conservation District, a political subdivision in the State of Minnesota ("District").
2.0 Authorization. This Agreement is authorized pursuant to the provisions of Minnesota
Statutes §412, Minnesota Statutes §103(C), and Minnesota Statutes §471.59.
3.0 Purpose. The City is requesting the District to provide personnel to perform erosion
and sediment control permit inspections, reporting and enforcement services, as
defined herein.
4.0 Terms. In consideration of the mutual undertakings herein expressed, the parties
agree as follows:
A. City Responsibility. The City will:
1. Accept, process, and maintain records in connection with Grading and
Erosion Control Permit ("GEC Permit") applications.
2. Collect and account for GEC Permit fees and escrows.
3. The completed GEC Permit application shall include the following
information:
a. Name, address and phone number of permittee.
b. Description and expected duration of project.
C. Any special considerations identified by the City.
4. Issue GEC Permit upon receipt of a positive recommendation from the
District. GEC Permits shall be issued subject to compliance with
approved Plans and Specifications and other conditions of approval
recommended by the District or the City.
5. Authorize District to issue stop work orders where appropriate.
6. Compensate the District for services rendered at the District's hourly
rate (currently $70 per hour), including services rendered by staff in
connection with any litigation arising out of the issuance of a Stop
Work Order at the direction of the City pursuant to the terms of this
Agreement. The City acknowledges that the District's hourly rate is
adjusted annually.
7. The District shall receive mileage reimbursement at the current IRS
rate.
B. District Responsibilities. The District will:
1. Provide inspections by qualified staff. Unless otherwise requested by
the City, inspections shall be conducted during regular business hours,
8:00 AM—4:30 PM, Monday to Friday, excluding State holidays.
2. Provide the following regular inspections for the sites identified by the
City:
a. Initial Best Management Practice inspection prior to site
disturbance, as scheduled by the City.
b. Weekly inspections during the period of site disturbance.
C. Routine inspections after a 0.5-inch rainfall event.
d. Re-inspection to verify that corrections have been made, as
required by the City.
3. Provide the City with a copy of the inspection report within seventy-
two (72) hours of the inspection. If a re-inspection identifies that
corrections have not been made and enforcement action is needed, the
District shall notify the City as soon as possible of the violation but, in
all cases, within twenty-four (24) hours of the re-inspection.
4. Issue stop work orders, as directed by the City, in those cases where
GEC Permittees have not complied with the erosion and sediment
control regulations and/or with the conditions attached to the GEC
Permit.
5. Invoice the City for services rendered on a quarterly basis.
5.0 Indemnification. The City shall indemnify, defend and hold harmless the District for
any damages to third parties arising out of services provided by the District pursuant
to the terms of this Agreement provided, however, that the City's maximum liability
shall be as stated in Minnesota Statutes §466.
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6.0 Amendment. This Agreement may not be amended without the written consent of
each of the parties.
7.0 Termination. This Agreement shall be binding upon the parties from its effective
date until December 31, 2013 provided that either party may terminate this
Agreement upon sixty (60) days written notice to the other party.
8.0 Effective Date. This Agreement shall become effective upon the execution by each of
the parties.
IN WITNESS WHEREOF, the City and the District have caused this Agreement to be
executed as of the date and year first above written.
CITY OF ARDEN HILLS,
a Minnesota statutory city
David Grant, MAYOR
ATTEST:
Patrick Klaers, City Administrator
STATE OF MINNESOTA )
) ss.
COUNTY OF )
On this day of , 20_, before me, a notary public within and for
said county, personally appeared David Grant and Patrick Klaers, to me known to be
respectively the Mayor and City Administrator of the City of Arden Hills, and they executed
the foregoing instrument and acknowledged that they executed the same by authority of and
on behalf of City of Arden Hills.
Notary Public
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RAMSEY CONSERVATION DISTRICT,
a political subdivision
By:
Printed Name:
Title:
STATE OF MINNESOTA )
ss.
COUNTY OF )
On this day of , 20_, before me, a notary public within and for
said county, personally the of Ramsey Conservation
District, a political subdivision, and he/she/they executed the foregoing instrument and
acknowledged that he/she/they executed the same on behalf of said corporation.
Notary Public
Arden Hi11s\Forms4Shared Service Agr 2013.doc
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