HomeMy WebLinkAbout5H, Authorize Purchase of Hand Held GPS Unit ,.It
EN HILLS
Request for Council Action 5H
Prepared By: Terry Maurer, Public Works Director Council Meeting Date: January 14, 2013
Authorize Purchase of Hand Held GPS Unit
Budgeted Amount: Actual Amount: Funding Source:
$9,500 $11,059.42 Water Utility Fund
Recommendation:
The Council is requested to authorize the purchase of a hand held GPS unit, software and appurtenances
from the State contract vendor, Frontier Precision, Inc., in the amount of$11,059.42.
Supporting Documents:
1. Memorandum dated January 14, 2013, from Terry Maurer, Public Works Director.
2. Copy of CIP sheet.
3. Quote from Frontier Precision, Inc.
lt
,-A II )ENr,HILLS
MEMORANDUM
DATE: January 14,2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer,Public Works Director
SUBJECT: Hand Held GPS Unit Purchase
Background
The 2013 CIP has a $9,500 item in it to acquire a hand held GPS unit (a copy of the CIP
sheet is attached). This unit will be used by Public Works and Engineering to locate
things such as water valves, curb stops and other utility amenities for inclusion in the
City's GIS mapping system. Thus far we have been able to borrow a similar unit from
Ramsey County to use a few times but have to rely on them to download our information.
This is a tool that will get weekly, if not daily, use as we continue to gather GPS
information on any items we spend time locating. In fact, it will get much use during the
US 10/Hwy 96 Grade Separation project this spring as a number of water and sanitary
sewer facilities will need to be relocated by the project.
Attached is a quote from the State contract vendor, Frontier Precision, Inc. The quote
includes the hand held device, software, pole, hard carry case and 12V power adapter.
The quote with sales tax is in the amount of$11,059.42. The quote is slightly over the
CIP estimate of cost. Financing is expected to come from the Water Utility Fund.
Council Action Requested
The Council is requested to authorize the purchase of a hand held GPS unit, software and
appurtenances from the State contract vendor, Frontier Precision, Inc., in the amount of
$11,059.42.
City Council Meeting
C:\Users\sonja.klingberg\Desktop\1-14-13HandheIGPSPurchase.doc
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Capital Improvement Plan
2013 thru 2017 Department Water Department
Contact Public Works Director
City of Arden Hills, Minnesota Type Operational Maintenance
Project# 13-W-XXX Useful Life 5 to 10 yrs
Project Name Category Equipment:Public Works
j Hand Held GPS Unit
Priority 3Important
Total Project Cost: $9,500
Description stops amenities y pp g y
The City needs have been ab e GPS unit to field locate o water ey County but then we need them todownlaod the data collected.1s GIS ma to system.
Thus far we
rfieldiforcaddition n
ontinues to build a system of utility records in the form of a GIS map a hand held GPS unit is necessary to continue to locate items in
to the GIS mapping system.
Expenditures 2013 2014 2015 2016 2017 Total
9,500
Equip/Vehicles/Furnishings 9500
9,500
Total 9,500
I
2013 2014 2015 2016 2017 Total
I
Funding Sources 9,500
Water Utility Funds 9,500
9,500
Total 9,500
Budget Impact/Other
Thursday,November 15,2012
Produced Using the Plan-It Capital Planning Software
-8-
it ■Ti CF Frontier Precision, Inc.
(
G 10900 73rd Ave, Suite 120 QUOTE
�e Maple Grove, MN 55369 Quote Number:
877 698-3077 1121812-09A
763 898-3997 FAX
CUSTOMER INFORMATION
COMPANY Arden Hills
CONTACT John Anderson ADDRESS 1245 West Highway 96 QUOTE ISSUED ON: 12/18/2012
EMAIL ohn.anderson @ci.arden-hills.mn.us CITY Arden Hills ACCEPTED BY:
PHONE 651 792-7846 STATE MN SIGNATURE:
F ZIP 55112 --
PRODUCT/ SERVICE DESC. PN QTY PER UNIT PRICE TOTAL
GeoXH Handheld Standard Edition,with Floodlight) 89000-01 1 $6,925.00 $6f925.0
*Software Options:
erraSync Professional Software with GPS Pathfinder Office Software 50538-00 1 $2,695.00 $2,695.00
*Optional Accessories:
Carbon Fiber Mono le for 6000 GeoXH 88144-00 1 $418.00 $418.00
12V Vehicle Power Adapter 88056-00 1 1 $45.00 $45.00
Hard Carry Case 55239-10 1 $265.00 $265.00
Li-Ion Battery Pack GeoEx lorer 6000 series) 88004-03 $175.00
NMEA output option for GeoXH handheld 88990-03 $445.00
Please Make out Order to: Shipping and Handling Included per Contract Terms SUBTOTAL $10,348.00
ORDERING Frontier Precision, Inc. SHIPPING/FREIGHT
INFORMATION: 10900 73rd Ave, Suite 120
Maple Grove MN 55369
p 877 698-3077 TAX 6.875% $711.42
Please Reference State Contract
15679, (formerly 442051) TOTAL $11059.42
Sales Tax Estimated
^
QUOTE ISSUED BY: dl St-MC Wt t NOTE:QUOTE VALID WITHIN 30 DAYS OF ISSUED DATE. TERMS MUST BE ESTABLISHED PRIOR TO SALE OF ITEMS.