HomeMy WebLinkAbout5C, Metropolitan Council I/I Grant Agreement �—AIEN HILLS
Request for Council Action 5C
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Prepared By: Terry Maurer,Public Works Director Council Meeting Date: January 28,2013
Metropolitan Council I/I Grant Agreement
Budgeted Amount: Actual Amount: Funding Source:
$500,000 + $161,546 N/A Sanitary Sewer Utility Fund
MCES Grant
Recommendation:
Adopt Resolution 2013-008: Accepting a Metropolitan Council Environmental Services Municipal
Inflow and Infiltration Grant and designating the Public Works Director as the authorized representative
for the project.
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Supporting Documents:
1. Memorandum dated January 28, 2013, from Terry Maurer,Public Works Director.
2. 2013 Sanitary Sewer Lining Exhibit.
3. Resolution 2013-008.
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EN HILLS
MEMORANDUM
DATE: January 28,2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director l
SUBJECT: Metropolitan Council I/I Grant Agreement
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Backlzround
In late 2012 the City applied for a grant from the Metropolitan Council for the
elimination of inflow and infiltration. The City had previously received and used a
similar grant in early 2011. This second round of grants was due to $4.0 million
appropriated by the Minnesota Legislature.
The City applied for a total of $169,022.50 based on the 25% funding of the lining of
sanitary sewers shown on the attached exhibit (both ROW and easement sewers). The
maximum grant funding for sewer lining is 25%. The City has been notified that we have
been offered a grant total of$161,546.00.
In order to officially accept this grant offer, the City has to adopt the attached resolution
accepting the grant and authorizing the execution of the agreement. A copy of the
agreement has not been included with this memo due to its length of over 50 pages. The
agreement is available if the City Council would like to review it. This agreement is very
similar to the one entered into in 2011. The agreement has been reviewed by the City
Attorney.
From a financial standpoint, $500,000.00 was included in the CIP in 2013 anticipating
this second round of grant opportunities. This amount combined with the grant of
$161,546.00 is expected to be sufficient to line all the sewer segments shown on the
attached exhibit. The grant can be used to offset 25% of the construction cost.
The agreement gives the City until November 30, 2014 to complete the work. However,
it would be staff's intent to proceed to bidding the sewer lining as soon as possible in the
City Council Meeting
P:\Admin\Council\Agendas&Packet Information\2013\01-28-13-R\Packet\1-28-13 I-I Grant Agreement.doc
Page 1 of 2
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hope that competitive prices would allow all the sewer lines in the grant submittal to be
p
lined. Staff will set up the contract so sewer lines can be eliminated prior to the award of
the contract should there not be sufficient grant funds.
Finally, at the time of the grant submittal, a question was raised by the City Council
regarding a joint sealing project that was undertaken in the southwestern area of the City.
Staff reviewed the most recent sewer televising in this area. It is very clear from the
amount of root intrusion that the joint sealing had very little lasting effect. Therefore,
staff recommends these segments remain in the project.
Council Action Requested
Adoption of Resolution 2013-008: Accepting a Metropolitan Council Environmental
Services Municipal Inflow and Infiltration Grant and designating the Public Works
Director as the authorized representative for the project.
City Council Meeting
P:\Admin\Council\Agendas&Packet Information\2013\01-28-13-R\Packet\1-28-13 I-I Grant Agreement.doc
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1245 West Highway 96 Arden Hills,MN map:2013 sanitary lining grant application.pdf
,ARZEN HILLS
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2013-008
A RESOLUTION ACCEPTING METROPOLITAN COUNCIL
ENVIRONMENTAL SERVICES MUNICIPAL INFILTRATIONANFLOW GRANT AND
DESIGNATING THE PUBLICWORKS DIRECTOR AS THE AUTHORIZED
REPRESENTATIVE FOR THE PROJECT
WHEREAS, the City of Arden Hills has applied for and been awarded grant funds in the
maximum amount of$161,546.00 for capital improvements to the Arden Hills municipal waste
water collection system to reduce the amount of inflow and infiltration to the Metropolitan
Council's sanitary sewer disposal system; and
WHEREAS, in order to receive the grant funds the City of Arden Hills is required to
provide to the Metropolitan Council a Resolution which authorizes the City of Arden Hills to
enter into the Metropolitan Municipal Publicly Owned Infrastructure Inflow/Infiltration Grant
Program Grant Agreement-Construction Grant for the Arden Hills 2010/2011 Inflow/Infiltration
Improvement Project ("Agreement"), the Certification required thereunder, and all other
documents referred in said Agreement;
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Arden
Hills hereby ratifies and approves the Agreement, authorizes the City of Arden Hills to undertake
the I/I Municipal Grant Program and Project referred to in the Agreement and authorizes and
empowers its Mayor and City Administrator to enter into and execute the Agreement,
Certification and all other documents referred to in the Agreement, on behalf of the City, and to
perform or direct the performance of all other actions necessary to consummate the requirements
of the City of Arden Hills under the Agreement.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City of Arden Hills Public
Works Director is hereby designated as the authorized representative for the Project who is
authorized to provide certifications required in the Agreement and submit pay claims for
reimbursement of the Project costs.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
28th DAY OF JANUARY,2013.
David Grant,Mayor
ATTEST:
Patrick Klaers, City Administrator
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