HomeMy WebLinkAbout1A.2, TCAAP Request for Proposals for Master Plan AUAR - DIPEN HILLS
Request for Council
1A2
Action
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Prepared By: Meagan Beekman, City Planner Work Session Date: January 28, 2013
TCAAP Request for Proposals for Master Plan AUAR
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Discussion Topic:
Discussion regarding TCAAP request for proposals.
Supporting Documents:
1. Memorandum from Jill Hutmacher, Community Development Director, dated
January 28, 2013.
2. Attachment A: Draft TCAAP Request for Proposals.
'It
EN HILLS
MEMORANDUM
DATE: January 28, 2013
TO: Honorable Mayor and City Councilmembers
FROM: Jill Hutmacher, Community Development Director Jq
SUBJECT: TCAAP Request for Proposals
The draft Request for Proposals (RFP) for the TCAAP AUAR, Master Plan, and Regulations &
Policies is attached for City Council review. Responders are required to submit proposals for
three tasks:
Alternative Urban Areawide Review (AUAR). The AUAR is a form of an
environmental analysis that is an alternate to an Environmental Impact Statement. An
AUAR is specifically designed to address future,phased development.
Master Plan. The Master Plan will build on previous City visioning and planning and
will result in a land use plan that addresses transportation, utilities, and parks and open
space.
Regulations and Policies. The Regulations and Policies will include zoning and other
regulations that implement the Master Plan. The regulations and policies will be used to
guide and evaluate development proposals.
The draft RFP has been reviewed by Mike Norton, Kennedy & Graven; Joel Jamnik, City
Attorney; and Ramsey County administrative and engineering staff. The RFP is scheduled to be
released to proposers by February 1, 2013. The submission deadline is March 15, 2013. A
recommendation is anticipated to be presented to the City Council on April 8, 2013.
City of Arden Hills
City Council Work Session January 28, 2013
Page 1 of 1
Attachment
Draft TCAAP Request for Proposals
January 28, 2013, City Council Work Session
it
-AK12 HILLS
Request for Proposals
TCAAP AUAR, Master Plan, and Regulations & Policies
February 1, 2013
I. Introduction
A. Community Characteristics. The City of Arden Hills lies approximately eight miles north
of the downtown areas of both St. Paul and Minneapolis, Minnesota. It is situated in
Ramsey County and covers 9.4 square miles with an estimated population of 9,600 and
over 12,000 employees. The City is home to Boston Scientific, Land O'Lakes, Smiths
Medical, Bethel University, and Northwestern College. Arden Hills boasts convenient
freeway access to 1-35W, 1-694, Highway 51/Snelling, and Highway 10.
Arden Hills has a median household income of$87,600, approximately 30%higher than
the 13-county metropolitan area. The City has a highly educated workforce with nearly
60%of residents holding bachelor's degrees or higher.
Except for TCAAP, the City is fully developed. Infill and redevelopment opportunities are
available south of Highway 96. TCAAP represents the City's best opportunity for future
job growth and development.
The City's residential neighborhoods are predominantly developed with single-family
homes on large, often wooded, lots.The topography of the City with its many lakes,
wetlands, and natural areas has created pockets of distinct neighborhoods lying
between swaths of open space. In addition to single-family homes, the City currently
has one apartment building, one condominium building, and one manufactured housing
community. Two senior developments offer independent and assisted living senior
residential units. An additional 135 multi-family residential units are currently under
construction.
The City has four primary business districts:
• The Red Fox/Grey Fox District is located south of 1-694 between Snelling and
Lexington. The district is developed with a combination of office, light industrial,
manufacturing, and service retail uses and has access to a Canadian Pacific rail spur.
• The County Road E/B-2 District is located along County Road E between Snelling and
Lexington. The B-2 District is developed with a mixture of retail, office, service, and
light industrial uses. The City accepted a Guiding Plan for the B-2 District in 2008
and an Implementation Plan in December 2012.
• The Gateway/Round Lake District is predominantly developed with light industrial
and manufacturing businesses.
• The Corporate Campus District is located north of 1-694 between Hamline and
Lexington and is predominantly occupied by corporate campuses for Boston
Scientific, Land O'Lakes, and other office development.
B. Goals for AUAR, Master Plan, and Regulations& Policies. The AUAR and Master Plan
must provide for orderly development of TCAAP that is consistent with the City's
existing 2030 Comprehensive Plan and zoning ordinance. The Master Plan must reflect
the market needs and trends identified in the January 2013 Market Analysis(See List of
Existing Planning and Other Documents).
The City will recover its costs for the AUAR and Master Plan through development fees.
Ramsey County will recover its costs for acquisition and remediation from land sale
proceeds. Because cost limitation and cost recovery is of primary importance to both
the City and the County, proposers will need to demonstrate value in their proposals.
The Master Plan must provide a practical and cost-efficient development plan that will
be accepted by the development community. The document must be sufficiently
flexible to meet the changing market forces over the next ten years to accommodate
the long-term redevelopment needs of the site. Regulations and policies should be
written to provide clarity and minimize obstacles to development.
Given the necessities of cost efficiency, proposers should,to the extent possible, utilize
the 2007 draft AUAR document and other existing planning documents identified later
in this Request for Proposals. The City believes that the Regulations and Policies will be
the most important element of this project as TCAAP moves forward into development,
and proposers are advised to reflect this priority in their proposed budgets and Scopes
of Work.
All responses to this RFP must provide proposals for Tasks 1.0, 2.0, and 3.0. Task 3.0
Regulations and Policies has been identified as an Alternate. The City will determine
whether to award a contract for the Regulations and Policies at a later date. The City
may choose to not award a contract for Task 3.0 or to re-issue a Request for Proposals
solely for the Regulations and Policies at a later date.
C. Timeline and Project Schedule. The AUAR and Master Plan must be completed and
ready for consideration by governing boards by June 30, 2014. If the City approves Task
3.0 Regulations and Policies(Alternate),the Regulations and Policies must be completed
and ready for consideration by September 30, 2014.
Given the short timeframe for this project,the City assumes that work on the AUAR,
Master Plan, and possibly the Regulations and Policies will occur concurrently. It is the
responsibility of the Lead Consultant to assure that work is appropriately coordinated.
D. Consultant Team. The City believes that a Consultant Team will likely be necessary to
meet the project goals and schedule, particularly if the City chooses to authorize Task
3.0. A local firm may, but is not required to, choose to partner with one or more
national firms. The City expects that the Lead Consultant will have an office and team
leader staff in the Twin Cities. The strength of the Consultant Team will be a key
element in the evaluation of proposals.
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II. Background Information
A. Site Description. TCAAP is located in the northern part of the Minneapolis/St. Paul
Metropolitan Area,within the City of Arden Hills.The original TCAAP was a 2,370-acre
site located in Arden Hills that was used for the production of conventional ammunition
and weapons components.Weapons manufacturing at TCAAP was primarily conducted
from 1941 to 1976. Limited production of special munitions continued in some areas
until 2005.The property is bordered by County Road I to the north, Lexington Avenue to
the east, Highway 96 to the South, and Highway 10 and Interstate 35W to the west. A
portion of Rice Creek runs through the property to the northwest. Ramsey County owns
the land bordering the Creek and has incorporated it into their regional park plan.
The area around TCAAP is comprised of lightly rolling to hilly urban land with numerous
kettle lakes.The predominant topographic feature of the area is the Arsenal Kame, a hill
of glacially deposited sands, silts, and gravel, near the center of TCAAP (but not on the
427 acres which are the subject of this RFP) which is the highest point in Ramsey
County.The eastern half of TCAAP slopes to the east, with drainage flowing into Sunfish
Lake and Marsden Lake. Drainage from most of the area of the Proposed Action flows to
Rice Creek,which runs through the western portion of the TCAAP.The southwestern
corner of the site slopes to the southwest, with drainage flowing into Round Lake.
In the past 20 years, several portions of the TCAAP site have been declared as excess
property and transferred to other government entities.Approximately 1,500 acres in
the eastern part of the site, now known as the Arden Hills Army Training Site (AHATS) is
used by the Minnesota National Guard for training and administration. Several smaller
parcels have been transferred to the Minnesota Department of Transportation, Ramsey
County, and the City of Arden Hills.The remaining 585 acres of the site were declared as
excess property by the U.S. Department of Defense in 2002. Ramsey County negotiated
additional land transfers with the Army and National Guard to place land in passive use
as parks and wildlife areas,which reduced the developable area of land to 427 acres.
These 427 acres are now considered TCAAP,and constitute the site referred to in the
remainder of this document.
The site contains over 100 vacant and unoccupied structures and numerous access
roads and parking lots.
The area surrounding the site is a moderately developed suburban mix of commercial,
retail, industrial, and residential buildings. The areas to the northeast, east, and
southeast of TCAAP are mostly residential,with some commercial properties located on
major roads.The areas to the northwest, west, and southwest contain a mixture of
industrial, office, and commercial uses.There are extensive undeveloped areas
associated with Rice Creek and several lakes in the vicinity, which are protected from
development by Federal, State, and local regulations.AHATS is anticipated to remain
mostly undeveloped.
B. Environmental Status. Chlorinated solvents were discovered in New Brighton
groundwater wells in 1981. In 1983,the TCAAP was placed on the Federal National
�I
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Priorities (Superfund) list. In 1987 the U.S.Army and the U.S. Environmental Protection
Agency (EPA) entered into a Federal Facilities Agreement that requires the Army to
remediate the site to an industrial standard. Since that time,the U.S. Army has
completed extensive testing and remediation on the site including the excavation of
approximately 94,000 cubic yards of soil and the removal of 200,000 pounds of volatile
organic compounds (VOCs). Additional information on environmental investigation and
remediation activities are available through the EPA and the Minnesota Pollution
Control Agency (MPCA).
At this time, 30 acres of the 427 acres being purchased by Ramsey County need
additional remediation (See Environmental Condition Map—List of Existing Planning and
Other Documents). The Offer to Purchase between Ramsey County and the federal
government requires Ramsey County to complete required remediation in order to
obtain clear title to the property. The purchase price has been adjusted to reflect the
anticipated cost of remediation and demolition.
Ramsey County has entered into a fixed price remediation and demolition contract with
Bolander&Sons (See List of Existing Planning and Other Documents) which includes
demolition of remaining buildings, building pads, streets, and parking areas, removal of
utilities, as well as remediation of the entire site to a residential standard. Under the
terms of the contract, Bolander&Sons is required to complete remediation and
demolition work within 30 months of the Notice to Proceed.
C. Previous Planning and Development Activities
Formal planning efforts for the site go back to the early 1990's. The City has led and
participated in extensive community outreach over the years to develop a shared
community vision for the site that has its roots in the Vento Plan, and was further
detailed during the Ryan Companies planning efforts. The City's 2030 Comprehensive
Plan and zoning regulations mirror the mixed use concept that was developed through
past planning efforts.
The vision for the site has been firmly established. The City does not intend to begin
the process over, but rather build on the work that has already been done,while
taking into account current market conditions and transportation limitations around
the site.
Vento Plan. The Vento Plan was prepared in 1995 with input from the City of Arden Hills
and the TCAAP Reutilization Committee.This plan includes a description of existing
conditions,goals for the reuse of TCAAP, and an evaluation of several different reuse
plans.A corridor is designated as an open space linking Rice Creek with the forested
areas on the Minnesota National Guard property.This corridor is not part of the 427
acres that are the subject of this RFP. The corridor will be transferred to Ramsey County
as part of a separate transaction. The County has committed this land to future use as a
trail corridor(north to south) and separate wildlife corridor, adjacent to the trail
corridor,totaling 108 acres. An additional parcel at the north end of the trail corridor
will serve as a trail head near the Rice Creek Corridor.
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Ryan Plan. A Framework Vision was adopted by the City of Arden Hills in 2005.This plan
is more detailed than the Vento Plan, displaying a plan for redevelopment of the site.
The Framework Vision was the first step in a master plan for redevelopment of the site.
It was created by the City of Arden Hills in conjunction with the Master Developer,
RRLD. The purpose of the Framework Vision was to create development goals and
principles for the site and identify a purchase price for the property. The preferred
reuse plan identified in the document calls for most of the site to be redeveloped for
commercial/office/industrial use. The southeastern portion of the site is designated for
residential development, and the northeastern portion of the site is designated for a
community athletic complex.
The most recent master plan for the site, known as the Composite Plan,was created in
July 2007.This plan was related to the City of Arden Hills proposal to purchase 585 acres
of the site in 2006 and was later withdrawn in 2009.This plan was never formally
adopted by the City Council, but served as a guideline for the creation and adoption of
the City's 2030 Comprehensive Plan regarding the TCAAP site. It was created by the City
of Arden Hills in conjunction with RRLD.
Arden Hills Zoning and Comprehensive Plan. The western half of the site is zoned mixed
business.The eastern half of the site is zoned mixed residential.This area was rezoned
to its current status on June 28, 2010 to conform to the 2030 Comprehensive Plan.
As part of the rezoning the City adopted a regulatory process to review and approve a
master development plan in the event that a master developer came forward to
purchase the property. The zoning regulations outline the land use parameters against
which a master plan would be reviewed. The zoning regulations were based on the
composite plan and densities identified in the 2030 Comprehensive Plan. The zoning
regulations are not specific enough for the City and Ramsey County's intended
development process.
D. County Acquisition. In 2010, the Minnesota Vikings approached Ramsey County
expressing interest in TCAAP as a development site for a new Vikings stadium. As part
of the consideration of a stadium development, Ramsey County negotiated an Offer to
Purchase with the U.S. General Services Administration (GSA) and a fixed price
remediation and demolition contract with Bolander&Sons. When the state legislature
ultimately approved a Minneapolis location for the new stadium, Ramsey County
continued to pursue acquisition of TCAAP with the goals of creating jobs and increasing
the value of the County's tax base. On November 27, 2012,the Ramsey County Board of
Commissioners approved an Amended Offer to Purchase (OTP)the site from the federal
government and authorized a notice to proceed with the remediation and demolition
contract, contingent on Congressional approval of the OTP.
In November 2012,the City of Arden Hills and Ramsey County entered into a Joint
Powers Agreement which establishes a framework for collaboration between the City
and County. The JPA requires the City to prepare an AUAR and Master Plan within 18 to
24 months. The Master Plan must be approved by both the City and the County and will
be implemented by the Joint Development Authority(JDA) which is a governing entity
created by the JPA. Of the five members of the JPA board, two will be County
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Commissioners and two will be City Councilmembers. The Chair of the board will be an
Arden Hills resident appointed by the City Council.
The JPA requires that the County construct a spine road connecting Highway 96 and
Highway Avenue at 1-35W, which will provide the only two access points to the site. The
City will be responsible for serving the site with trunk utilities. The City and County will
cooperate on construction of any necessary regional stormwater ponding. The City will
be reimbursed for its infrastructure expenditures through special assessments to
developers and/or property owners.
The JDA will implement a developer Request for Proposals (RFP) process to facilitate site
development. The JDA will review and approve development proposals. The City will
assign staff to oversee the JDA development review process.
E. Existing Planning and Other Documents. The following documents are available on the
City's website.
• Vento Plan
• Framework Vision, dated March 9, 2005
• Composite plan, dated July 19, 2007
• Draft Transportation Study, dated August 29, 2007
• Draft AUAR, dated September 24, 2007
• Final Environmental Assessment, dated January 26, 2011
• Environmental Condition Map, dated October 2011
• Abatement, Demolition, and Remediation Contract, dated February 7, 2012
• Market Analysis, dated February 2013 (to be posted once available)
• Comprehensive Plan excerpts (entire document available at
www.cityofa rdenhills.org)
• TCAAP Zoning Ordinance summary(entire document available at
www.citvofardenhills.org)
• Record drawings for the existing trunk sanitary sewer system (1993 improvements)
• Sanitary Sewer Connection and Use Agreement between Mounds View, Arden Hills,
and the U.S. Department of the Army
III. Scope of Work
Task 1.0 Alternative Urban Areawide Review (AUAR). The AUAR will include the
coordination of all professional activities necessary to fully complete and process the AUAR in
accordance with applicable Minnesota rules and statutes.
Task 1.1. Requirements and Timelines. Advise the City Council and City staff of AUAR
requirements and timelines.
Task 1.2 Draft AUAR and Mitigation Plan. Develop a draft AUAR and mitigation plan
meeting requirements of MN Rules 4410.3610 and applicable Minnesota Environmental Quality
Board (EQB) guidance documents relative to AUAR preparation. In preparing the draft
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document, the Consultant Team will be expected to actively solicit input from, and work closely
with, those state agencies with oversight of any plan element.
• Distribute the draft AUAR and mitigation plan, and issue appropriate press releases, and
notices in accordance with MN Rules 4410.1500.
• Prepare responses to all timely and substantive comments received during the draft
review comment period.
Task 1.3 Revised AUAR and Mitigation Plan. Prepare a revised AUAR document and
mitigation plan based upon comments received during the draft comment period.
• Distribute revised AUAR and mitigation plan, and issue appropriate press releases and
notices in accordance with MN Rules 4410.1500.
• Assist the City in resolving any objections which may be filed against the revised AUAR
and mitigation plan, or in preparing additional revisions which may be required by
governmental agencies or the EQB.
• Present revised AUAR and mitigation plan to the Ramsey County Board for review.
• Present revised AUAR and mitigation plan to the Arden Hills City Council for adoption.
Task 1.4 Distribution of Decision. Distribute the City Council's decision in accordance with
MN Rules 4410.3610, subpart 5E.
Task 2.0 Master Plan. The Master Plan will include seven components as defined below.
Task 2.1 Public Engagement Process. Prior to beginning work on the Master Plan, a public
engagement process will be defined. The Consultant Team shall develop a preliminary public
engagement process that will be presented to the City for input and approval. Public
engagement activities will occur throughout the master planning process and will be correlated
to significant decision points. The public engagement process will include:
• Interactive participation by stakeholders(see section V. Roles and Expectations)
• Community outreach and communication; and
• Input from the development community.
Task 2.1 Deliverables.
1. Identification of components of the Master Plan for which the public can provide
meaningful input.
2. Following consultation with the City Council, establishment of a round table committee
comprised of City residents and members of the development community.
3. Schedule of public engagement events aligned to significant decision points.
Task 2.2 Environmental Conditions Component. A layer analysis of existing environmental
features will include:
• Soil types;
• Topography;
• Wetlands (NWI and jurisdictional as delineated by Ramsey County);
• Private utilities;
• Significant natural features;
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• Location of ground water monitoring wells and pipes;
• Location of any remaining contamination.
Task 2.2 Deliverables.
1. Map, to be created using existing data sets and information obtainable from existing
sources, showing the features characteristics listed above.
Task 2.3 Land Use Component. The Land Use Component will include:
• Density, intensity, and use framework that reflects the existing Mixed Business and
Mixed Residential zoning, Comprehensive Plan, and the 2013 market analysis and is
consistent with City Council direction and Ramsey County goals for increases to
employment and the value of the tax base;
• Definition of development character including aesthetic, streetscape, and architecture
themes;
• Identification of significant development nodes; and
• Identification and definition of zoning district overlay categories.
Task 2.3 Deliverables.
1. Map showing land use designations, zoning overlays, and significant development
nodes.
2. Analysis demonstrating that proposed land uses do not exceed total or peak traffic
capacity of the two identified site access points.
3. Document defining land use categories including densities.
4. Design guidelines for each land used designation.
5. Graphics and diagrams that explain design guidelines.
Task 2.4 Circulation and Movement Component. The Circulation and Movement
Component will include:
• Internal street grid that functions for proposed land uses;
• Location and proposed functional class of spine road, collectors, and local roads;
• Alignment for spine road;
• Access management plan for roads classified as minor arterials or collectors;
• Location of signalized intersections based on City and County access spacing guidelines;
• Pedestrian and bicycle circulation plan;
• Street hierarchy including complete streets designations. Street hierarchy should be
based on consideration of both land use and circulation;
• Identification of transit opportunities; and
• Right-of-way management and maintenance objectives.
• City right-of-way
• County right-of-way
• Privately maintained right-of-way
Task 2.4 Deliverables.
1. Map showing location of Spine Road,collectors, residential roads, public street
intersections, and significant development nodes.
2. A Traffic Impact Study(TIS) showing trip generation and distribution of all site-generated
traffic. The TIS must relate traffic impacts of the site development to the current
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Transportation Policy Plan and recommend mitigation. The TIS shall provide
Volume/Capacity analyses at:
a. The 1-35W/Highway Avenue interchange;
b. The 1-35W/CSAH 96 interchange, including the CSAH 96/Old Highway 8
intersection;
c. The CSAH 96/spine road intersection, including the North Heights Lutheran
Church access or Snelling Avenue intersection, whichever is aligned with the
spine road;
d. The CSAH 96/1-exington Avenue intersection;
e. The impact of the development-generated traffic on the 1-35W/1-694 system
interchange; and
f. Truck Highway 10/CSAH 10/County Road H/Highway Avenue.
3. Traffic capacity at major intersections internal to the site based on proposed land uses.
4. Alignment and right-of-way plan for the spine road, including identified access points and
right-of-way width, sufficient to apply for County State Aid highway status.
5. Typical sections of roads by type or sub-type including definition of amenities, street
widths, and pedestrian/bicycle facilities.
6. Aesthetic design guidelines for roads and bridges.
7. Document defining:
a. Right-of-way management and maintenance objectives
b. Transit opportunities.
Task 2.5 Utilities Component. The Utilities Component will include:
• Coordination with private utility providers to ensure that proposed land uses are
serviceable by private utilities;
• Coordination with Xcel Energy, Ramsey County, and the City of Arden Hills on the future
location of the Xcel substation;
• Peak water needs and sanitary sewer flows for the land use plan;
• Calculation of stormwater management needs for the proposed land use plan; and
• Renewable energy opportunities.
Task 2.5 Deliverables.
1. Documentation of peak water needs and sanitary sewer flow.
2. Written confirmation from private utilities that they are able to provide utilities to
service the proposed land uses.
3. Map showing the location of the future Xcel substation.
4. Stormwater plan that includes regional stormwater amenities to meet Rice Creek
Watershed District requirements for stormwater management.
Task 2.6 Parks and Open Space Component. The Parks and Open Space Component will
include:
• Park and open space plan shall include:
• A large central park;
• Several smaller neighborhood parks;
• Regional trail corridor;
• Reference to trail/pedestrian/bicycle circulation plan;
• Cost estimate; and
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o Park dedication policy.
• Park and open space hierarchy to include general characteristics and use categories;
• Amenities
• Recreation options
• Design features
• Management and maintenance policy including consideration of whether park and open
space is publicly or privately managed and maintained.
Task 2.6 Deliverables.
1. Identify active and passive recreation needs based on proposed land uses.
2. Develop a parks and open space plan that meets identified needs including an estimate
of park development and maintenance costs.
3. Map showing size and location of parks, trail corridor, and paths/trails.
Task 2.7 Implementation Plan. The Implementation Plan will include:
• Identification of public improvements;
• Construction estimate of public infrastructure; and
• Public/private development phasing plan to align public infrastructure investments with
private development.
Task 2.7 Deliverables.
1. List of public improvements that would be installed and/or maintained by the City.
2. Analysis of the cost of infrastructure per acre per land use.
3. A phasing plan to align public improvements with private development.
Task 3.0 Regulations and Policies (Alternate)The City is seeking a regulatory
framework that is in compliance with federal, state, and local laws, provides prescriptive
regulations that are clear to the development community, offers some degree of flexibility, and
supports development that is consistent with the Master Plan. If Task 3.0 is authorized by the
City,the Regulations and Policies must include:
• Approval of zoning district overlays with details that include;
• Design standards
• Massing
• Relationship with the street
• Setbacks
• Lighting requirements
• Review and update of existing City regulations as they relate to the TCAAP site;
• Permitted land uses
• Landscaping and tree preservation
• Sign regulations
• Subdivision ordinance
• Park dedication ordinance and requirements
• Parking requirements
• Streetscape plan
• Streetscape layouts by street hierarchy (detailed plans and cross sections)
• Access management plan
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• Storm water management features
• Guidelines for types of trees and other plant materials
• Median and sidewalk treatments and materials including pedestrian crossings by
street hierarchy
• Guidelines for amenity level in the right-of-way, including gateway features
• Guidelines for right-of-way lighting
• Palette of materials for streetscape and right-of-way amenities including lighting
fixtures, benches,trash and recycling receptacles, and bicycle parking
• Preliminary cost estimate for installation
• Estimated annual maintenance cost
• Creation of development policies
• ROW maintenance policy
• Garbage, recycling, and waste reduction policies
• Site specific remediation policy including the following requirements
• Response Action Plan
• Timeline
• Action steps and implementation
• Letter of Completion
• Other regulations to support policies developed during the master planning process
• Definition of fees, escrows, and cost of review
Task 3.0 Deliverables.
1. Approved zoning regulations for the TCAAP property that are incorporated into the
City's existing Zoning Code.
2. Approved revisions to the existing Zoning Code, as they are necessary,to support
development consistent with the TCAAP Master Plan.
3. Approved amended Zoning Map.
4. Detailed streetscape layouts by street hierarchy.
5. A document detailing streetscape guidelines and specifications of selected right-of-way
amenities.
6. Legal review of proposed regulations and policy documents by the Consultant Team.
7. Approved regulations and policy documents.
IV. Work Product Requirements and Final Reports
A. Work Product Requirements. All maps shall be provided in pdf format. All shape files
used to create maps shall be provided in the ArcView format. All documents shall be
provided in MS Word or MS Excel. Meeting presentation materials shall be provided in
MS Word, Excel or Powerpoint format. The Consultant Team shall provide content to be
posted on the City's website.
B. Final Reports. Separate final reports shall be submitted for each the AUAR, Master Plan
and Regulations and Policies. Ten (10) printed, bound copies and ten (10) electronic
copies on CD-ROM (which shall not be copy-protected) shall be provided for the final
reports for the AUAR and Master Plan. The approved Regulations and Policies shall be
provided electronically in the formats listed above.
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AUAR. The final report for the AUAR will be the adopted AUAR and mitigation plan.
Master Plan. The final report for the Master Plan will include:
1. A Master Plan map showing land use,transportation, parks &open space,
stormwater, and utilities.
2. Compilation of deliverables for Tasks 2.1 through 2.7 into one organized
document.
3. Master Plan Executive Summary.
Regulations and Policies. The final report for the Regulations and Policies will be the
individual, approved, regulation and policy documents.
V. Roles and Expectations
A. City Responsibilities. The City of Arden Hills will mail and post public meeting notices as
required or as determined by the public engagement process. The City will provide
meeting space.
B. Stakeholders and Agencies. Several stakeholders and agencies have a direct interest in
the outcomes of the City's AUAR and Master Plan process. The following stakeholders
and agencies will need to be consulted throughout the process:
• Ramsey County, property owner
• Joint Development Authority, development agency
• MnDOT
• Rice Creek Watershed District
• Minnesota Pollution Control Agency
• Metropolitan Council
• Adjacent cities: Mounds View, Shoreview, and New Brighton
• U.S.Army,Army Reserves, National Guard
• Mounds View School District#621
• Lake Johanna Fire Department
• Ramsey County Sheriff
• Others as may be identified during the study
C. Meetings. The City expects stakeholders and agencies, particularly Ramsey County as
the property owner and the Joint Development Authority as the development agency,
to be solicited for input and be kept informed of the progress of the study. In the
proposal, the Consultant Team will identify the number and schedule of meetings. At a
minimum,the City estimates that the following number of meetings will be necessary.
Meetings may be combined where appropriate, provided that they are clearly identified
as such on the Schedule of Work. The Consultant Team will provide staff memos and
presentation materials for meetings, as necessary.
Protect Kickoff Meeting:
Initial meeting with the project team.
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AUAR:
Minimum number of meetings as required to complete the AUAR process.
Master Plan:
• 8 meetings with City staff
• 5 agency/stakeholder meetings
• 3 round table meetings (See Task 2.1 Public Engagement Process)
• 2 public meetings
• 3 Planning Commission meetings
• 2 Joint Development Authority meetings
• 5 City Council meetings (regular or work session)
Regulations and Policies:
• 6 meetings with City staff
• 3 agency/stakeholder meetings
• 1 round table meetings (See Task 2.1 Public Engagement Process)
• 3 Planning Commission meetings
• 4 City Council meetings (regular or work session)
VI. Project Cost
Proposers are advised to utilize the existing draft AUAR to the extent possible, and to propose a
Scope of Work and budget that reflects the importance of the Regulations and Policies in the
City's goals for this project.
Proposals should indicate a not-to-exceed cost and identify itemized costs for major tasks,
reimburseable expenses and additional work, if needed, beyond the proposed scope. Proposals
should include hourly rates for key project personnel. Proposals may include suggestions on
modifications to the Scope of Work, including impact to project cost,that would increase the
value to cost ratio.
VII. Submission Requirements
Proposals must include:
A. Cover Letter. Summarize the key elements of the proposal and outline why your
Consultant Team should be selected. The cover letter should identify the name,title,
address, phone number and email address of the person who will represent the
Consultant Team in matters regarding the submittal.
B. Project Understanding. Describe your understanding of the project, identify areas of
concern, outline the overall objectives, and summarize your approach to fulfilling the
scope of services and deliverables.
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C. Qualification Statement. Provide a brief description of the Lead Consultant. Clearly
identify who will lead the Consultant Team and who will be the main point of contact
with City staff. Identify and describe up to three projects that the Lead Consultant has
completed that exemplify the firm's ability to complete this project. Include client
references for each project, listing a contact name,telephone number, and email
address. In addition, identify the role, if any, performed in each project by members of
the proposed Consultant Team.
D. Consultant Team. Provide short descriptions of the members of the Consultant Team
summarizing team members' experience and proposed role on this project. Include
experience in creating and implementing Form Based Zoning regulations. Clearly
identify the project manager and main point of contact with City staff for each member
of the Consultant Team. Include an organizational chart of the Consultant Team for this
project. Provide client references and contact information for each member of the
Consultant Team.
E. Scope and Schedule of Work. Explain the Scope of Work as understood by the
Consultant Team, and detail the approach, activities, phases, draft and final work
products, and delivery dates. Include all substantive tasks and specific deliverables
outlined in this RFP. Identify key team members and project deliverables for each
section of the Scope of Work. Identify tasks and responsibilities to be provided by the
City of Arden Hills and Ramsey County. The Schedule of Work should be depicted in a
chart to show chronological order and the interdependency of tasks and deliverables.
The Schedule of Work should identify milestones and decision points.
F. Project Budget. Provide an estimate of hours by task and team member and hourly
rates of key project personnel. Provide a not-to-exceed total cost, including
reimbursables, broken down by tasks as identified in the Scope of Work.
G. Contract Conditions. Acknowledge and accept required contract conditions including
insurance requirements described in Attachment A of this document. Acknowledge that
all information in the proposal is subject to disclosure under the provisions of
Minnesota Statutes Chapter 13—Minnesota Government Data Practices Act. Responses
to this RFP will not be open for public review until the City decides to pursue a contract
and that contract is awarded.
All proposals shall be kept to a maximum of six(6) double-sided pages, excluding the cover, title
sheets and dividers, if used, and the schedule of work chart. Any pre-printed project sheets,
resumes, or other marketing materials may be included as an appendix. Material contained in
appendices, however, may not be reviewed or considered. The cover letter and the schedule of
work chart do not count towards the 12-page limit.
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VI11. Selection process and schedule
Submit one, unbound, color, printed copy, six(6) bound copies, and two (2) pdf copies (on
separate CD-ROMs). All proposals must be received by 12:00 noon CST on Friday,
March 15, 2013. Proposals should be marked to the attention of:
Jill Hutmacher, Community Development Director
City of Arden Hills
1245 Highway 96 West
Arden Hills, MN 55112-5743
iutmacher@cityofardenhills.org
A. Questions from Proposers. Questions about this RFP will be accepted in writing or via
email until 12:00 noon CST on Friday, February 15, 2013. Send questions to Jill
Hutmacher at the street or email address listed above. A summary of the questions and
responses will be posted on the City's website and distributed at the Pre-Proposal
Meeting described below. If it becomes necessary to revise any part of the RFP, an
addendum will be posted on the City's website. Proposers may send an email to Jill
Hutmacher to request email notice of an addendum. Proposals must include an
acknowledgment of receipt of any addendums to the RFP.
B. Pre-Proposal Meeting. A Pre-Proposal Meeting will be held in the City Council
Chambers at Arden Hills City Hall on Thursday, February 21, 2013, beginning at 10:00
am.
C. Selection Process. A committee comprised of City staff and one or more
representatives from Ramsey County will review and rank the proposals against the
criteria in this RFP.The committee may invite one or more proposers for an interview to
be scheduled the week of March 25, 2013. The committee will make a recommendation
to the Arden Hills City Council which will make the selection. There will be no contact
with City and County staff or City Council and County Board members other than as
described above.
The successful responder will be required to execute a contract with the City which shall
include the requirements stated in Attachment A to this RFP.
D. Estimated Selection and Project Schedule
Request for Proposals Available February 1, 2013
Deadline for Submission of Questions February 15, 2013, 12:00 noon
Pre-Proposal Meeting February 21, 2013, 10:00 am
Deadline for Proposal Submittal March 15, 2013, 12:00 noon
Interviews Week of March 25, 2013
City Council Selection April 8, 2013
City Council Approval of Contract April 29, 2013
Project Initiation May 1, 2013
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AUAR and Master Plan Completion June 30, 2014
Regulations and Policies Completion September 30, 2014
E. Evaluation Criteria. Proposals will be ranked and finalists selected for interviews using
criteria that include but are not limited to:
• The proposal's responsiveness to the RFP, including format, clarity, understanding
of development objectives and approach to the project;
• Demonstrated experience,creativity,and technical competence of the Consultant
Team and assigned personnel;
• Demonstrated experience in successful engagement of elected and appointed
officials, and other stakeholders;
• Ability to communicate development and design scenarios, including the built
environment, infrastructure, and public amenities, in a clear manner whether
through text, mapping, drawings, or other graphic tools;
• The ability to identify milestones, manage work flow, and meet project deadlines;
and
• A proposed budget that offers a high value to cost ratio and reflects the project's
stated goals.
The City shall not be liable for any expenses incurred by the Consultant Team prior to a formal
Notice to Proceed, including but not limited to the proposal preparation, attendance at
interviews, or final contract negotiations. The City reserves the right to reject any and all
proposals submitted or to request additional information from any or all proposers.
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Attachment A
Contract and Insurance Requirements
A. Statement of Non-Collusion
The following statements shall be made a part of the Consultant proposal:
• I affirm that I am the Consultant, a partner of the Consultant firm, or an officer or employee
of the Consulting corporation with authority to sign on its behalf.
• I also affirm that the attached has been complied independently and without collusion, or
agreement, or understanding with any other vendor designed to limit competition.
• I hereby affirm that the contents of this proposal have not been communicated by the
Consultant or its agents to any persons not an employee or agent of the City of Arden Hills
or Ramsey County.
B. Contract Clauses
The following clauses will be included in any contract between the City of Arden Hills and a
Consultant that has been chosen to provide services described herein and in the Consultant's
proposal:
1. INDEMNIFICATION. Consultant (or any member of the Consultant Team) shall defend,
indemnify and hold harmless the City of Arden Hills, its officials, employees and agents, from
any and all claims, causes of action, lawsuits, damages, losses, or expenses, including attorney
fees, arising out of or resulting from the Consultant's(including its officials, agents or
employees) performance of the duties required under this Agreement, provided that any such
claim, damages, loss or expense is attributable to bodily injury, sickness, diseases or death or to
injury to or destruction of property including the loss of use resulting there from and is caused in
whole or in part by any negligent act or omission or willful misconduct of Consultant including
its officials, agents,volunteers or employees.
2. INDEPENDENT CONTACTOR. It is agreed that nothing herein contained is intended or should be
construed in any manner as creating or establishing the relationship of copartners between the
parties hereto or as constituting the Consultant's staff as the agents, representatives or
employees of the City for any purpose in any manner whatsoever. The Consultant and its staff
are to be and shall remain an independent Consultant with respect to all services performed
under this Agreement. The Consultant represents that it has, or will secure at its own expense,
all personnel required in performing services under this Agreement. Any and all personnel of
the Consultant or other persons, while engaged in the performance of any work or services
required by the Consultant under this Agreement, shall not be considered employees of the City,
and any and all claims that may or might arise under the Workers' Compensation Act of the
State of Minnesota on behalf of said personnel or other persons while so engaged, and any and
all claims whatsoever on behalf of any such person or personnel arising out of employment or
alleged employment including, without limitation, claims of discrimination against the
Consultant, its officers, agents, Consultants or employees shall in no way be the responsibility of
the City; and the Consultant shall defend, indemnify and hold the City, its officers, agents and
employees harmless from any and all such claims regardless of any determination of any
pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall
not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from
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the City, including, without limitation,tenure rights, medical and hospital care, sick and vacation
leave, Workers' Compensation, Unemployment Compensation, disability, severance pay and
PERA.
3. HUMAN RIGHTS. Consultant shall comply with all applicable laws and regulations including the
Minnesota State Human Rights Act,.Minnesota Statutes, Section 363 and Federal, state and local
affirmative actions and equal employment opportunity principles.
4. COMPREHENSIVE GENERAL LIABILITY INSURANCE. During the term of Agreement, Consultant
shall maintain general liability insurance in accordance with Minnesota Statutes Section 466.04,
which states, bodily injury in the amount of at least$500,000 per individual and $1,500,000 for
injuries or death arising out of each occurrence.
5. PROPERTY DAMAGE LIABILITY INSURANCE. During the term of this agreement, Consultant shall
maintain property damage liability insurance in the amount of at least$500,000 for each
occurrence.
6. ADDITIONAL INSURED. Consultant further agrees to name the City as additional insured in said
insurance policies and to provide a certificate of said insurance to the City prior to commencing
work on the Project.
7. WORKER'S COMPENSATION. The Consultant shall carry Workers' Compensation Insurance as
required by Minnesota Statutes, Section 176.181, Subd. 2. Consultant agrees to provide the City
with a certificate of said insurance.
8. PROFESSIONAL LIABILITY INSURANCE. The Consultant agrees to maintain professional liability
insurance in the amount of$1,500,000 during the term of this Agreement.
9. NOTIFICATION/CANCELLATION. The Consultant agrees to notify the City twenty (20) days prior
to cancellation or a change in any of the insurance policies.
10. WORK PRODUCT. Consultant agrees that the City will own and have the right to use, reproduce
and apply as it desires, any data, reports, analyses and materials which are collected or
developed by Consultant or anyone acting on behalf of Consultant as a result of this Agreement.
11. PAYMENT. Payment or reimbursement shall be made based on actual hours worked or
expenses incurred by the Consultant and any subcontractors. Billing that exceeds the not-to-
exceed amount will not be compensated unless a contract extension has been approved in
advance by the City Council. Project summaries shall be submitted with each invoice during the
course of the project. Each summary shall detail the amount billed to date, work items that
need to be completed,the estimated cost to complete these task and the projected timeline for
the completion of the project. Invoices submitted to the City shall include a detailed breakdown
of times, personnel, mileage, etc., chargeable for that period.
12. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the Consultant
and the City and supersedes and cancels any and all prior agreements or proposals, written or
oral, between the parties relating to the subject matter hereof; and amendments, addenda,
alterations, or modifications to the terms and conditions of this Agreement shall be in writing
and signed by both parties.
13. ADA. The Consultant agrees to comply with the Americans With Disabilities Act (ADA), Section
504 of the Rehabilitation Act of 1973 and not discriminate on the basis of disability in the
admission or access to, or treatment of employment in its services, programs, or activities. The
Consultant agrees to hold harmless and indemnify the City from costs, including but not limited
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to damages, attorney's fees and staff time, in any action or proceeding brought alleging a
violation of ADA and/or Section 504 caused by the Consultant. Upon request accommodation
will be provided to allow individuals with disabilities to participate in all services, programs and
activities. The City has designated coordinators to facilitate compliance with the Americans with
Disabilities Act of 1990, as required by Section 35.107 of the U.S. Department of Justice
regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as
mandated by Section 8.53 of the U.S. Department of Housing and Urban Development
regulations.
14. DATA PRACTICES. The Consultant will comply with all applicable provisions of the Minnesota
Government Data Practices Act, Chapter 13 of the Minnesota Statutes.
15. LAWS. The Consultant agrees and anyone acting on behalf of Consultant will comply with all
applicable local, state and federal laws, rules and regulations in the performance of the duties of
this contract. The parties agree that this document shall be governed by the laws of the State of
Minnesota.
16. ASSIGN. Consultant may not assign or otherwise dispose of any portion of this Agreement
except with the written consent of the City. The consent to assign or otherwise dispose of any
portion of this Agreement shall not be construed to relieve Consultant of any responsibility for
the completion of the Agreement.
17. AUDIT. The books, records, documents, and accounting procedures of the Consultant, relevant
to this Agreement, are subject to examination by the City, and either the legislative or state
auditor as appropriate, pursuant to Minnesota Statutes, Section 16C.05, Subdivision 5.
18. MEDIATION. The City and Consultant agree to submit all claims, disputes and other matters in
question between the parties arising out of or relating to this Agreement to mediation. The
mediation shall be conducted through the Mediation Center, 1536 Hewitt Avenue, St. Paul,
Minnesota. The parties hereto shall decide whether mediation shall be binding or non-binding.
If the parties cannot reach agreement, mediation shall be non-binding. In the event mediation
is unsuccessful,either party may exercise its legal or equitable remedies and may commence
such action prior to the expiration of the applicable statute of limitations.
19. CITY POLICIES. The Consultant agrees, as a condition of being awarded this Contract,to require
each of its agents, officers and employees to abide by the City of Arden Hills's policies
prohibiting sexual harassment, firearms, and smoking, as well as all other reasonable work rules,
safety rules or policies regulating the conduct of persons on City property at all times while
performing duties pursuant to this Contract. The Consultant agrees and understands that a
violation of any of these policies or rules constitutes a breach of the Contract and sufficient
grounds for immediate termination of the Contract by the City.
20. TERMINATION. Either party may terminate this Agreement for any reason upon giving thirty
(30) days' advanced written notice to the other party. The City reserves the right to cancel this
Agreement at any time in event of default or violation by the Contractor of any provision of this
Agreement. The City may take whatever action at law or in equity that may appear necessary or
desirable to collect damages arising from a default or violation or to enforce performance of this
Agreement.
21. EQUAL OPPORTUNITY. During the performance of this contract,the Consultant, in compliance
with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor
regulations 41CFR Part 60,shall not discriminate against any employee or applicant for
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III
employment because of race, color, religion, sex or national origin. The Consultant shall take
affirmative action to insure that applicants for employment are employed, and that employees
are treated during employment, without regard to their race, color, religion, sex or national
origin. Such action shall include, but not limited to,the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising; layoff or termination, rates of pay
or other forms of compensation; and selection for training, including apprenticeship. The
Consultant shall post in places available to employees and applicants for employment,
provisions of this nondiscrimination clause. The Consultant shall state that all qualified
applicants will receive consideration for employment without regard to race, color, religion, sex
or national origin. The Consultant shall incorporate the foregoing requirements of this
paragraph in all of its subcontracts for program work, and will require all of its subcontractors
for such work to incorporate such requirements in all subcontracts for program work.
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