HomeMy WebLinkAbout02-11-13-WS Mayor:
Address:
David Grant
1245 West Highway 96
Councilmembers: Arden Hills MN 55112
Brenda Holden ARQE 1 ILLS
Fran Holmes �� Phone:
Dave McClung Agenda
651.792.7800
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February 11, 2013
www.cityofardenhills.org
City Council Work Session — Immediately following the
Regular City Council Meeting
CALL TO ORDER
1. AGENDA ITEMS Staff/Presenters Time
A. Discussion Regarding Agenda Center Module Meagan Beekman/Amy Dial
2. COUNCIL COMMENTS
ADJOURN
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-AIQEN HILLS
Request for Council Action 1A
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Prepared By: Meagan Beekman, City Planner
Work Session Date: February 11, 2013
and Amy Died, Deputy Clerk
Discussion Regarding Agenda Center Module
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Discussion Tonic:
Staff would like to provide a demonstration of the Agenda Center to the Council and have a
discussion regarding creating agendas electronically.
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Sunnortin2 Documents:
1. Memorandum from Meagan Beekman, City Planner and Amy Dietl, Deputy Clerk, dated
February 11, 2013.
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EN HILLS
MEMORANDUM
DATE: February 11, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Meagan Beekman, City Planner and Amy Died, Deputy Clerk
SUBJECT: Discussion Regarding Agenda Center Module
Backl4round:
In the process of rolling out the City's new website in December 2012, more was learned about
the website module called, "Agenda Center", which offers the ability to create an agenda
electronically. It was an exciting discovery to learn how user-friendly the software is
considering most agenda creation software costs tens of thousands of dollars and can be complex
to set-up and begin using.
Currently, all Council/Commission/Committee agendas and minutes are found on the City's new
website in the Agenda Center, but the agendas that are found there were created using current
agenda preparation processes.
What is not being utilized at this time is the functionality of staff being able to login to the
Administrative portion of the Agenda Center with the purpose of creating their agenda items
online. Staff is exploring the possibility of taking advantage of this software to create agendas
electronically, which would save a considerable amount of staff time.
Requested Action:
Staff would like to provide a demonstration of the Agenda Center to the Council and have a
discussion regarding creating agendas electronically.
Please note that even if the Council is in support of using the Agenda Center software to create
agendas electronically, staff would still plan on offering a paper packet to the Council. Paper
packets will be distributed at the meeting so the Council can see how the packets would look
going forward.
City of Arden Hills
City Council Work Session January 11, 2013
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