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Home My WebLink About01-28-13-Special lt -- IR EN�HILLS Approved: February 25, 2013 CITY OF ARDEN HILLS, MINNESOTA SPECIAL ECONOMIC DEVELOPMENT AUTHORITY MEETING JANUARY 28,2013 6:00 PM—ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, President Grant called to order the special Economic Development Authority meeting at 6:01 p.m. Present: EDA President David Grant; EDA Commissioners Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Community Development Director Jill Hutmacher; Deputy Clerk Amy Died; EDC Member Dan Altstatt; and EDC Chair Ed von Holtum 1. APPROVAL OF AGENDA MOTION: EDA President Grant moved and EDA Commissioner Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. APPROVAL OF MINUTES A. December 5, 2011 B. November 26, 2012 MOTION: EDA Commissioner Holden moved and EDA Commissioner Werner seconded a motion to approve the December 5, 2011, and November 26, 2012, Economic Development Authority Meeting Minutes as presented. The motion carried unanimously (5-0). ARDEN HILLS EDA MEETING—JANUARY 28, 2013 2 3. CONSENT CALENDAR A. Economic Development Authority By-Laws MOTION: EDA Commissioner Holmes moved and EDA Commissioner Holden seconded a motion to approve the Consent Calendar as presented. The motion carried unanimously (5-0). 4. NEW BUSINESS A. Economic Development Commission (EDC)2013 Work Plan Community Development Director Hutmacher indicated the EDC approved its 2013 Work Plan on December 5, 2012. The EDC Work Plan is primarily focused on the City Council goal to "Develop releationships with the business community and establish a reputation as a business and development-friendly City". The EDC goals have been defined in four categories and were then prioritized. The goals with a higher priority would be addressed in the first and second quarters of the year, while the remaining would be addressed in the third and fourth quarters as time permits. Staff recommended the EDA approve the EDC 2013 Work Plan. EDC Chair von Holtum reviewed the EDC Work Plan in detail with the Commission noting new member recruitment is essential. Several other priorities discussed included the revolving loan program, marketing and outreach, and business visits. Community Development Director Hutmacher explained the first open seat on the EDC could be filled by either an Arden Hills resident or business owner. EDC Chair von Holtum commented that he was extremely impressed with the City's new website. EDA Commissioner Holden discussed the survey completed by business owners noting there were no major concerns expressed by the business community. EDA President Grant suggested the EDC write an article to feature a local business in the City's newsletter to promote local businesses. EDC Chair von Holtum indicated this could also be done by business type and have all businesses in the community featured over time. Community Development Director Hutmacher stated a newsletter article was proposed for the recruitment of EDC members. She commented that Delkor Systems would be highlighted in the newsletter and on the website as a new business in the community. EDA Commissioner Holden suggested the EDC feature businesses in the community by sections of the community and focus on these areas within different newsletters. ARDEN HILLS EDA MEETING—JANUARY 28, 2013 3 EDA President Grant suggested that an article could be sent to the Community Section of the Shoreview-Arden Hills Bulletin. This publication is free of charge and is pretty well-read. The Commission agreed with this recommendation. EDA President Grant suggested the State of the City event be promoted this spring, as activity at TCAAP would be taking place in 2013. EDC Chair von Holtum stated that the business community was interested in the development of this property and wanted to be a part of this event. EDC Commissioner Holden asked if there were any other grant programs available to assist business owners in improving the exterior of their buildings. She commented that Dunlap was not an attractive street at this time. Community Development Director Hutmacher noted that there were not a lot of economic development funds available at this time and the funds available were tied to job creation. She indicated the City could create a program with its own funding to encourage exterior building improvements. Staff agreed to investigate available funding in further detail. EDA Commissioner Holden requested further information on the business visits. EDC Chair von Holtum indicated Community Development Director Hutmacher has completed a great deal of outreach to the business community, which has been fairly effective. Community Development Director Hutmacher commented that she visited each business in the B-2 district in 2012 and discussed the B-2 Plan with those businesses. She stated her goal for this year is to meet with each of the Round Lake Businesses given the proposed project on Highway 96/TH 10. She stated with each visit she collects updated contact information and is working to create a comprehensive business list for the City. Staff plans to focus on the Red Fox/Grey Fox area in 2014. She stated the EDC has made it a priority to meet with businesses that are new to the City. EDA Commissioner Holmes stated she attended the Walgreens open house and submitted pictures to staff of the event. She suggested the photos be featured in a future newsletter article. EDA President Grant questioned if the EDC should maintain a list of vacant properties. EDA Commissioner Holden indicated this may not be necessary as the commercial real estate brokers already compile this information. EDC Member Altstatt supported the creation of this list as it would provide the City with an inventory of available property. ARDEN HILLS EDA MEETING—JANUARY 28, 2013 4 Community Development Director Hutmacher reported the City's website did have a link to MNCA, the Minnesota Commercial Association of Realtors, which provides information on the available property in Arden Hills. EDA Commissioner Holmes supported the City promoting its vacant properties and being more proactive to draw new businesses into the community. Community Development Director Hutmacher stated some promotion may involve a conversation regarding TIF to attract businesses to Arden Hills versus neighboring communities. She commented that TIF can only be used for public improvements within new developments. EDA Commissioner Holmes asked if TIF could be used to redevelop the Carroll's property. Community Development Director Hutmacher noted there were opportunities for TIF with this redevelopment. EDA Commissioner Holmes requested the Commission discuss the use of TIF at a future meeting. MOTION: EDA President Grant moved and EDA Commissioner Holden seconded a motion to approve the Economic Development Commission 2013 Work Plan as presented. The motion carried unanimously (5-0). B. Economic Development Authority (EDA) 2013 Work Plan City Administrator Klaers reviewed the proposed EDA 2013 Work Plan with the Authority. He noted the quarterly meetings for the EDA in 2013 would be April 29, July 29, and October 28. It was noted two special meetings may need to be called to complete specific tasks. The proposed work program and timeline was then discussed. He indicated the EDA would work to finalize the TIF policy, review the City revolving loan program, consider using TIF 2 District Funds for a Round Lake Road West street and sanitary sewer improvement project in 2014, review the 2014 EDA budget, and lastly discuss the use of the TIF 3 District fund balance. EDA Commissioner Holden asked if MSA funds were available for the Round Lake Road street improvements. City Administrator Klaers commented MSA funds would be available for this project. MOTION: EDA President Grant moved and EDA Commissioner Holmes seconded a motion to approve the Economic Development Authority 2013 Work Plan as presented. EDA Commissioner Holden requested that the Carroll's property be added to the 2013 Work Plan. ARDEN HILLS EDA MEETING—JANUARY 28, 2013 5 City Administrator HIaers indicated this could be discussed at an EDA work session along with the TIF policy. AMENDMENT: EDA President Grant moved and EDA Commissioner Holmes seconded a motion to amend the Economic Development Authority 2013 Work Plan to include discussion regarding the Carroll's Property and the TIF policy. The motion and amendment carried unanimously (5-0). 5. UNFINISHED BUSINESS None. 6. EDA COMMISSIONER COMMENTS None. 7. STAFF COMMENTS None. 8. ADJOURN MOTION: EDA President Grant moved and EDA Commissioner Holmes seconded a I motion to adiourn the Economic Development Authority meeting. The motion carried unanimously (5-0). EDA President Grant adjourned the special Economic Development Authority meeting at 6:56 p.m. ,tcC� l , l v—(�, Patrick Klaers David Grant Secretary EDA President ARZEN HILLS Request for Special Economic Development Authority (EDA) Meeting A special meeting may be called by the President of the EDA or by any two EDA Members. Reason for meeting: EDC Work Plan, EDA Work Plan, EDA By-Laws Requested Date: 1/28/13 Requested time: 6:00 PM Open meeting X Closed meeting Signature persons) making request: � , air / / /-r/ 13 President or EDA Member Date EDA Member Date This section to be completed by City staff- Date received:F/ Date meeting to be held: 1/28/13 Time of meeting: 6:00 PM Location: Council Chambers City Hall All necessary posting and notices have been completed. �Iffl j a, " -mil I / IS /)3 Signature of Depu Clerk Date City of Arden Hills + 1245 West Highway 96 + Arden Hills,MN + 55112-5743 Phone 651.792.7800 + Fax 651.634.5137 + www.ci.arden-hills.mn.us