HomeMy WebLinkAbout3-25-13-R--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential
neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our
longstanding tradition as a desirable City in which to live, work, and play.
CALL TO ORDER
APPROVAL OF AGENDA
Public inquiries/informational is an opportunity for citizens to bring to the Council's attention any items
not currently on the agenda. In addressing the Council, please state your name and address for the
record, and a brief summary of the specific item being addressed to the Council. To allow adequate time
for each person wishing to address the Council, we ask that individuals limit their comments to three (3)
minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies,
to allow a more timely presentation.
STAFF COMMENTS
3.A.TCAAP Update
Documents:Memo.pdf
Transporation Update
Documents:
Lake Johanna Fire Department Update
Documents:Memo.pdf,Attachment A.pdf
APPROVAL OF MINUTES
4.A.Approval of Minutes
--13 Regular City Council
--13 City Council Work Session
--13 Regular City Council
--13 City Council Work Session
Those items listed under the Consent Calendar are considered to be routine by the City Council and will
be enacted by one motion under a Consent Calendar format. There will be no separate discussion of
these items, unless a Councilmember so requests, in which event, the item will be removed from the
general order of business and considered separately in its normal sequence on the agenda.
5.A.
Documents:Memo.pdf
- Supporting the Local Trail Connections Program Grant
Application made to the Minnesota Department of Natural Resources
Documents:Memo.pdf,Attachment A.pdf, Attachment B.pdf
Planning Case 13-- Variance Request at 1455 Skiles Lane
Documents:Memo.pdf,Attachment A.pdf, Attachment B.pdf
2013 Capital Reimbursement to Lake Johanna Fire Department
Documents:Memo.pdf,Attachment A.pdf
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general order of
business and considered separately in its normal sequence on the agenda.
7.A.Delinquent Utilities
Documents:Memo.pdf,Attachment A.pdf, Attachment B.pdf
8.A.Authorization for RFP's for Market Study and Pay Equity
Documents:Memo.pdf
-2015 Union Contract
Documents:Memo.pdf
COUNCIL COMMENTS
3A
STAFF COMMENTS
MEMORANDUM
DATE:March25,2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Jill Hutmacher, Community Development Director
SUBJECT:TCAAP Update
TheCityreceivedfiveproposalsfromhigh-qualitylocalconsultingfirmsfortheTCAAP
AUAR,MasterPlan,andRegulations&Policies.Theselectioncommitteehasreviewedthe
proposals and has invited two firms, HKGi and Kimley-Horn, for interviews.
Bolander&Sons,InchasmovedheavyequipmentinsidetheTCAAPperimeterfenceoffof
CountyRoadH.TheimpositionofroadweightrestrictionsonMarch15preventsmovementof
heavyequipmentforseveralweeks.Bolanderwillbepreparedtobeginsiteworkimmediately
ThenextmeetingoftheJointDevelopmentAuthoritywillbeheldonMonday,April1,2013,at
5:30 pm in the Arden Hills Council Chambers.
City of Arden Hills
City Council Meeting March 25, 2013
Page1 of 1
3B
STAFF COMMENTS
MEMORANDUM
DATE:March25, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Terry Maurer, Public Works Director
SUBJECT:Transportation Update
Background
AbrieforalupdatewillbeprovidedatthemeetingontheUSHighway10andCountyRoad96
project.
Page1 of 1
3C
STAFF COMMENTS
MEMORANDUM
DATE: March 25, 2013
TO: Honorable Mayor and City Councilmembers
FROM: Patrick Klaers, City Administrator
SUBJECT: Lake Johanna Fire Department Board Meeting Update
Background/Discussion
The Lake Joha
th
March 25 City Council meeting, I plan to give the Council an update on this meeting. Attached
is the March 2013 LJFD report to the Board from Fire Chief Tim Boehlke.
Attachments
11
Page of
Attachment AAttachment A
5A
CONSENT ITEM
MEMORANDUM
DATE: March 25, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Ashley Bertrand, Sue Iverson
SUBJECT: Claims & Payroll
Requested Action:
Motion to Approve Consent Agenda Item Claims and Payroll
1.
Supporting Documents:
Payroll
2013 Payroll #6 ..............................................................................$ 77,700.11
Total Payroll $ 77,700.11
Accounts Payable Claims Through 03/22/2013
Paid Claims (Check No 41537 thru Check No 41567) ......................$ 34,055.12
Paid Claims (Check No 41568 thru Check No 41568) ......................$ 2,249.25
Paid Claims (Check No 41569 thru Check No 41588) ......................$ 29,117.05
Paid Claims (Check No 41589 thru Check No 41591) ......................$ 134,388.65
Total Claims $ 199,810.07
11
Page of
CITY OF ARDEN HILLS
PAYROLL # 6
CHECKS DATED:03/15/13
Biweekly:02/23/13TO03/08/13
Payment Method
EMPLOYEE DEDUCTIONSAMT.CITY BENEFIT
EFT
FIT7,153.75
EFT
SIT2,890.74
4,054.78 EFT
FICA Oasdi4,054.78
EFT
FICA Medicare948.31948.31
5,003.09
TOTAL TAXES15,047.58
0.00 A/P Check*
Health Premium1,867.26
0.00 A/P Check*
Dental Premium
A/P Check*
FSA Health Care Reimb.177.08
A/P Check*
FSA Dependent Care Reimb.416.66
TOTAL FLEXIBLE SPENDING2,461.000.00
0.00
HSA Health Saving 508.17
Health Care Savings Plan0.00
TOTAL HEALTH SAVINGS508.170.00
4,328.65 EFT
PERA3,731.60
A/P Check*
ICMA2,358.55334.37
A/P Check*
Central Pension Fund-Union691.20
A/P Check*
MN State Retirement System312.26
TOTAL RETIREMENT7,093.614,663.02
A/P Check*
IUOE 49 Dues (Union)146.25
A/P Check*
LTD/STD Insurance0.00
A/P Check*
PERA Life Insurance40.00
0.00 A/P Check*
Life/Addl/Dep Life123.30
A/PCheck*
MNChildSupportuppor32302.
MNChildSt32302 A/PCheck*
A/P Check*
Public Employee Long Term Care 0.00
A/P Check*
UNUM 132.38
A/P Check*
Avesis-Vision Care8.94
TOTAL VOLUNTARY773.890.00
Total Employee Deductions25,884.25
PR Check # 17426-17434
Net Payroll3,313.47
EFT
Direct Deposit38,836.28
Gross Payroll Tie-Out68,034.00
STD/LTD Gross - Up0.00
Plus City Paid Benefit9,666.11
ICMA Benefit Held0.00
TOTAL PAYROLL COST77,700.11
FICA TIE-OUT
Gross Payroll68,034.00
Less Total FSA2,461.00
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA65,573.00
FICA Oasdi @ 6.20%4,054.78
FICA Medicare @ 1.45%948.31
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
ACCOUNTS PAYABLE Check Approval
* A/P Checks can be found on the report.
Checks may be paid this week or the following week.
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5B
CONSENT ITEM
MEMORANDUM
DATE: March 25, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Michelle Olson, Parks and Recreation Manager
SUBJECT: Resolution 2013-015: Supporting the Local Trail Connections Program Grant
Application made to the Minnesota Department of Natural Resources
Budgeted Amount: Actual Amount: Funding Sources:
N/A 2014:
$212,082.50 City Match Public Improvement Fund
$150,000
potential grant award
Requested Action
A motion to adopt Resolution No. 2013-015: Supporting the Local Trail Connections Program
grant application made to the Minnesota Department of Natural Resources for the creation of an
off street shared use pathway on the west side of Snelling Avenue N. (Old Highway 10) from
Valentine Park and Lake Valentine Road to County Road E2.
Background
Staff has been preparing an application for a Local Trail Connections Program through the
Minnesota Department of Natural Resources (MnDNR) for the creation of an off street shared
use pathway along the west side of Snelling Avenue N. (Old Highway 10) from Valentine Park
and Lake Valentine Road to County Road E2. Maps of the proposed project are included for
Council review (Attachment A). The application deadline is Friday, March 29, 2013. The City
applied for this grant last year for this same segment but the project was not chosen for award.
the application could be improved. The application and estimate are being refined to include
those suggestions. The City was successful in acquiring this grant in 2008 for the Perry Park
Pathway.
13
Page of
This pathway is listed high on the Parks Trails and Recreation Comm
proposed trails. While this is only a segment of the Snelling Avenue N./Old Highway 10
corridor, it is an important connection. In addition, the neighborhood meetings for the Valentine
Park reconstruction identified this as a priority for the residents. This proposed pathway will
provide a safe route for residents from the Valentine Park neighborhood to County Road E2. It
will create important trail connections to Valentine Hills Elementary, Perry Park and Tony
Schmidt Regional Park.
The Local Trail Connections Program is intended to accelerate local trail connections to planned
and existing state trails and other public facilities, not to create significant new recreational trails.
Its primary purpose is to complete connections between where people live (e.g. residential areas
within cities, entire communities) and significant public resources (e.g. historical areas, open
space, parks and/or other trails). Grants are awarded for the acquisition and development of
connecting trails and for removal of barriers that impede full access to these facilities. Priority
has been given to projects that seek to develop residential connections to state and regional
facilities and to link existing trail systems.
Financial Implications
lottery proceeds. This funding is divided between the Local Trail Connections Program and the
Regional Trail Program. Grant awards will be announced in July, 2013. The minimum grant
reimbursement grants. The grantee must complete the project and fully pay for it, produce
documentation that shows actual expenditures and then they will receive seventy five percent of
what was spent up to their grant award. The grant award and match cannot be used for in-house
labor services and/or to meet existing payroll. Only contract services, materials, and supplies
are reimbursable. Other state funds or grants, or Metropolitan Council grants cannot match these
grants. All projects awarded through this grant round must be completed by June 30, 2015. If
the City is awarded this grant, staff anticipates summer/fall 2014 construction. All facilities that
are funded through this program also require a commitment from the applicant that the trail will
be in place and maintained for no less than twenty years. The resolution before you tonight is a
requirement of the grant application (Attachment B).
The Valentine Park Pathway Project estimated costs are included below:
Project Costs City Match Grant Award
CONSTRUCTION $278,525.00 $128,525.00 -
ENGINEERING $55,705.00 $55,705.00 -
CONTINGENCY $27,852.50 $27,852.50 -
TOTAL $362,082.50 $212,082.50 $150,000.00
23
Page of
The project construction costs are estimated at $278,525.00, with engineering (20%) at
$55,705.00 and contingency (10%) at $27,852.50. The maximum grant award is $150,000 and
therefore, the City construction match would be $128,525.00. Engineering (up to 20%) is
reimbursable through this grant. The City will be able to manage most of these costs internally
by utilizing the Assistant City Engineer.
The estimate takes into account the wetlands that exist in this area. The northern 900 feet of the
trail will be ten (10) feet wide with a ten (10) foot boulevard between the roadway and the trail.
However, the southern 475 feet of the proposed trail is adjacent to a wetland and a steep slope
off the roadway down to the wetland. Concrete curb and gutter is proposed along the entire
. A retaining wall, estimated at six (6) feet in
height, will also be constructed to minimize or avoid impacts to the wetland area. A safety railing
will be included with the construction of the retaining wall.
The City has received support letters from Ramsey County Public Works, Ramsey County Parks
and Recreation, Active Living Ramsey County and the Mounds View School District. All are
supportive of efforts to improve the pedestrian safety along the Snelling Ave. N. (Old
Highway10) corridor.
Recommendation
A motion to adopt Resolution No. 2013-015: Supporting the Local Trail Connections Program
grant application made to the Minnesota Department of Natural Resources for the creation of an
off street shared use pathway on the west side of Snelling Avenue N. (Old Highway 10) from
Valentine Park and Lake Valentine Road to County Road E2.
Attachments
Attachment A: Maps of the proposed project
Attachment B: Resolution 2013-015
33
Page of
Attachment A
FUTURE TRAIL TO
LONG LAKE REGIONAL PARK
!
(
MOUNDS VIEW
HIGH SCHOOL
TONY SCHMIDT
REGIONAL PARK
Valentine Lake
VALENTINE
PARK
Proposed
Pathway
Segment
!(
VALENTINE HILLS
ELEMENTARY
SCHOOL
CHARLES PERRY
PARK
Legend
Elmer L Anderson Trail
Existing
Proposed
Pathway
Proposed
Existing
Parks
TONY SCHMIDT
REGIONAL PARK
Arden Hills
Lake Johanna
Regional Park
´
Data Sources and Contacts:
Valentine Park Pathway - Site Level Map 1
* Ramsey County GIS Base Map (2/27/12)
* City of Arden Hills Engineering Department
For further information regarding the contents of this map contact:
City ofArden Hills, Engineering Department,
1245 West Highway 96, Arden Hills MN
DISCLAIMER:
This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,
information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to
Prepared by:
be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare
City of Arden Hills,
this map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose
mapdoc:valentine park pathway attachment E.mxd
0500100015002000Feet
requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies
Engineering Department
are found please contact 651-792-7800. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),
map: valentine park pathway attachment E.Pdf
and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to
March 16, 2012
defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which
arise out of the user's access or use of data provided.
Attachment A
Pathway
Segment
to completed
(2013)
Park Improvements
to be completed (2013)
VALENTINE
PARK
Valentine Lake
Proposed
Pathway
Segment
TONY SCHMIDT
REGIONAL PARK
Legend
Pathway
Proposed
Existing
Parks
Arden Hills
Regional Park
´
Data Sources and Contacts:
Valentine Park Pathway - Site Level Map 2
* Ramsey County GIS Base Map (2/27/12)
* City of Arden Hills Engineering Department
For further information regarding the contents of this map contact:
City ofArden Hills, Engineering Department,
1245 West Highway 96, Arden Hills MN
DISCLAIMER:
This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records,
information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to
Prepared by:
be used for reference purposes only. The City does not warrant that the Geographic Information System (GIS) Data used to prepare
City of Arden Hills,
this map are error free, and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose
mapdoc:valentine park pathway attachment E 2.mxd
070140280420560
requiring exacting measurement of distance or direction or precision in the depiction of geographic features. If errors or discrepancies
Engineering Department
are found please contact 651-792-7800. The preceding disclaimer is provided pursuant to Minnesota Statutes §466.03, Subd. 21 (2000),
map: valentine park pathway attachment E 2.Pdf
and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to
March 16, 2012
Feet
defend, indemnify, and hold harmless the City from any and all claims brought by User, its employees or agents, or third parties which
arise out of the user's access or use of data provided.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2013-015
A RESOLUTION SUPPORTING THE LOCAL TRAIL CONNECTIONSPROGRAM
GRANT APPLICATION MADE TO THE MINNESOTA DEPARTMENT OF
NATURAL RESOURCES FOR THE CREATION OF AN OFF STREET SHARED
USE PATHWAY ON THE WEST SIDE OF SNELLING AVENUENORTH (OLD
HIGHWAY 10) FROM VALENTINE PARK AND LAKE VALENTINE ROAD TO
COUNTY ROAD E2.
WHEREAS,
the City of Arden Hills proposes to construct 1,400feet of paved trail to
create an off street shared use pathway onSnelling Avenue North (Old Highway 10) and
Lake Valentine Road; and
WHEREAS,
the City of Arden Hills approved a 2030 Comprehensive Plan, which
includesthis segment as a proposed segment; and
WHEREAS,
the improvement will benefit the City ofArden Hills,Ramsey County,
nearby universities; and
WHEREAS
, the City of Arden Hills recognizes the seventy five(75) percent match
requirement for the Local Trail Connections Program, and has secured the matching funds;
and
THEREFORE, BE IT RESOLVED:
If theCity of Arden Hillsis awarded a grant
by the Minnesota Department of Natural Resources, the City of Arden Hills agrees to accept
the grant award, and may enter into an agreement with the State of Minnesota for the above
referenced project. The City of Arden Hills will comply with all applicable laws,
environmental requirements and regulations as stated in the grant agreement; and
BE ITFURTHER RESOLVED:
The City Council of the City of Arden Hills
names the fiscal agent for the City of Arden Hills for this project as:
Sue Iverson
Director of Finance and Administrative Services
City of Arden Hills
1245 W. Highway 96
Arden Hills, MN 55112
C:\Users\michelle.olson\Desktop\2013-015, Supporting a Minnesota DNR Local Trail Connection Grant.doc
BE IT FURTHER RESOLVED
: The City of Arden Hills is committed to year-
round operation and maintenance of the proposed off road shareduse pathway on the west
side of Snelling AvenueNorth (Old Highway 10)from Valentine Park and Lake Valentine
Road to County Road E2 and commits to maintaining this facility for a period of no less than
20 years.
ADOPTED BY THE CITY COUNCIL OFTHE CITY OF ARDEN HILLS
TH
THIS 25DAYOF MARCH, 2013.
_______________________________
David Grant, MAYOR
ATTEST:
___________________________________
Patrick Klaers,CITY ADMINISTRATOR
C:\Users\michelle.olson\Desktop\2013-015, Supporting a Minnesota DNR Local Trail Connection Grant.doc
5C
CONSENT ITEM
MEMORANDUM
DATE:
March 25, 2013
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Meagan Beekman, City Planner
SUBJECT:Planning Case #13-001 No public hearing required
Applicant:
Mathew and Ann Wessberg
Property Location:
1455 Skiles Lane
Request:
Variance
Requested Action
Motion to approve Planning Case 13-001 for a variance at 1455 Skiles Lane, based on the
findings of fact, submitted plans, and conditions in the March 25, 2013, report to the City
Council.
Background
The applicants submitted a substantially similar variance request in 2007, which was approved
by the City Council. The project was never built and the variance approval has since expired.
The applicants own the property at 1455 Skiles Lane, which is zoned R-1. The existing home
encroaches 9 feet into the required 40 foot front yard setback. The existing structure is a one-
story walk-out facing Skiles Lane towards the west. The topography drops towards the east and
rear of the home. Skiles lane curves to the east, wrapping around two sides of the parcel, which
also abuts Snelling Avenue to the east. The Code requires a 40-foot front yard setback on three
sides of the property, as it is wrapped on three sides by roadway.
Presently, the dwelling has a two car tuck under garage that faces the rear of the property. The
existing driveway enters the property from the south and curves to the west to access the existing
garage.
City of Arden Hills
City Council Meeting for March 25, 2013
14
Page of
The property owner is proposing to construct a new 576 square foot, two-stall, garage adjacent to
the existing garage to the south of the property. The new garage would be oriented to the south
of the property, as opposed to the existing garage, which is oriented to the east. The addition
would remain in line with the front and rear of the existing structure. The new garage would
encroach 24 feet into the required 40-foot side yard setback. Because the property is a walk-out
that drops to the east and rear of the property, the garage addition would not be visible from the
front of the home, and would only be partially visible from the side of the property.
The applicant is also proposing to construct a 192 square foot addition and deck at-grade, on top
of the new garage. The at-grade addition would encroach nine feet at its nearest point in the
required 40-foot side yard setback, and would remain in line with the exi
The applicant is proposing to step back the at-grade addition in line with the curve of Skiles Lane
and to maintain the architectural lines and continuity of the structure.
In total, approximately 480 square feet of the proposed addition would encroach in to the front
yard setback; of this only 96 square feet would be visible from Skiles Lane.
The applicant submitted a substantially similar variance request in 2007, which was approved by
the City. The project was never built, and the variance approval expired. The current proposal is
identical to the previous proposal with the exception of the orientation of the garage which as
been rotated to face the south as opposed to the east.
The applicant has submitted a description of the proposed addition, a response to the variance
evaluation criteria, a letter describing the landscaping plan, and a site plan of the property
(Attachment B).
Findings of Fact
The Planning Commission offers the following fifteen findings of fact for review:
General Findings
1.The lot depth and width exceed the minimum R-1 requirements. The lot size of 13,939
square feet is nonconforming in the R-1 Zone.
2.The existing structure encroaches nine feet into the 40-foot front yard setback along
Skiles Lane. The structure meets all other R-1 setback requirements.
3.The proposed addition would encroach 24 feet into the front yard setback.
Approximately 480 square feet of the proposed addition would encroach into the front
yard setback, of this 96 square feet would be at-grade and visible from Skiles Lane. The
area of the addition outside of the setbacks does not require a variance. The proposed
addition would be in line with the existing home, and the portion visible from Skiles Lane
would step back with the existing structure.
4.The proposed addition does not encroach on the required setback along Snelling Avenue.
5.The existing and proposed lot coverage meets the R-1 Zone requirements.
City of Arden Hills
City Council Meeting for March 25, 2013
24
Page of
6.The existing garage does not meet the ceiling height requirements of the Building Code,
thus the proposed garage would bring the property into greater conformance with modern
building code requirements.
7.The dwelling with the proposed addition would not exceed the 35 foot height limit.
8.Dwellings and garages are permitted structures within the R-1 Zone.
9.The existing dwelling and the proposed garage are outside of the 100-year flood plain,
wetlands, and easements.
Variance Findings:
10.The proposal is in harmony with the purpose and intent of the ordinance because it
utilizes the topography of the parcel to minimize visual impact from the addition.
11.The proposal is consistent with the comprehensive plan because it allows the reasonable
use of residential property.
12.A garage and addition are permitted and reasonable uses within the R-1 Zone.
13.The lot is comparably unique in the City. The property is situated on the curve of Skiles
Lane as it intersects with Snelling Avenue, thus creating three front yard setback
requirements to the south, east, and west sides of the lot.
14.The topographic conditions are unique in that there is a significant slope downward from
the west to the east which allows the majority of the addition to be built below grade.
15.Since the proposed above grade addition would not encroach any farther into the front
yard setback than the existing structure, the addition is unlikely to have a negative impact
on the property or the neighborhood. The continued encroachment would have a minimal
visual impact from Skiles Lane.
16.The addition would be visible from the rear of the property, which abuts Snelling
Avenue; however, the area is heavily wooded and the closest neighbor on this side is over
300 feet away.
17.The proposed plans and setback variance for the dwelling do not appear to be based on
economic considerations alone.
Recommendation
The Planning Commission reviewed this application at the March 6, 2013, meeting (Attachment
A), and unanimously recommends approval of Planning Case 13-001 for a variance at 1455
Skiles Lane, based on the findings of fact, submitted plans, as amended by the following
conditions:
1.The project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission.
2.The applicant shall obtain approval from the Rice Creek Watershed District, and a
copy of the RCWD permit or a waiver shall be submitted to the City prior to the
issuance of any building permits.
3.The structure shall conform to all other regulations in the City Code.
4.The addition shall be the same color and use the same construction materials as the
existing structure.
City of Arden Hills
City Council Meeting for March 25, 2013
34
Page of
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions.
3.Deny the application wit
must state in writing the reasons for the denial at the time it denies the request."
4.Table for additional information.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on February 4, 2013.
Pursuant to Minnesota State Statute, the City must act on this request by April 5, 2013 (60 days),
unless the City provides the petitioner with written reasons for an additional 60-day review
p
permission.
Requested Action
Motion to approve Planning Case 13-001 for a variance at 1455 Skiles Lane, based on the
findings of fact, submitted plans, and conditions in the March 25, 2013, report to the City
Council.
Attachments
Attachment A March 6, 2013, Draft Planning Commission Minutes
Attachment B March 6, 2013, Planning Commission Packet
City of Arden Hills
City Council Meeting for March 25, 2013
44
Page of
Attachment A
March 6, 2013, Draft Planning Commission Minutes
Planning Case 13-001 – 1455 Skiles Lane; Variance Request
City Planner Meagan Beekman reviewed the applicants (Matthew and Ann Wessberg) are
requesting a variance to construct a below grade garage and above grade addition that would be
16 feet from the side property line. Because of the configuration of the lot with the side yard
facing Skiles Lane, a 40 foot setback is required.
City Planner Meagan Beekman continued the applicants own the property that is zoned R-1. The
existing home encroaches 9 feet into the required 40 foot front yard setback. The existing
structure is a one-story walk-out facing Skiles Lane towards the west. The topography drops
towards the east and rear of the home. Skiles Lane curves to the east, wrapping around two sides
of the parcel, which also abuts Snelling Avenue to the east. The Code requires a 40-foot front
yard setback on three sides of the property, as it is wrapped on three sides by roadway. Currently
the dwelling has a two car tuck under garage that faces the rear of the property. The existing
driveway enters the property from the south and curves to the west to access the existing garage.
City Planner Meagan Beekman provided an aerial photograph of the property and indicated the
current driveway location.
City Planner Meagan Beekman reviewed the property owner is proposing to construct a new 576
square foot, two-stall, garage adjacent to the existing garage to the south of the property. The
new garage would be oriented to the south of the property, as opposed to the existing garage,
which is oriented to the east. The addition would remain in line with the front and rear of the
existing structure. The new garage would encroach 24 feet into the required 40-foot side yard
setback. Because the property is a walk-out that drops to the east and rear of the property, the
garage addition would not be visible from the front of the home, and would only be partially
visible from the side of the property.
The applicant is also proposing to construct a 192 square foot addition and deck at-grade, on top
of the new garage. The at-grade addition would encroach nine feet at its nearest point in the
required 40-foot side yard setback, and would remain in line with the existing home’s setbacks.
The applicant is proposing to step back the at-grade addition in line with the curve of Skiles Lane
and to maintain the architectural lines and continuity of the structure. Some trees may be lost but
the applicants will be required to comply with the City’s tree preservation guidelines.
City Planner Meagan Beekman showed photographs of the existing conditions. Sketches of the
new garage and addition were shown.
City Planner Meagan Beekman summarized in total approximately 480 square feet of the
proposed addition would encroach into the front yard setback; of this only 96 square feet would
be visible from Skiles Lane.
A substantially similar variance request was submitted in 2007, which was approved by the City.
The project was never built and the variance approval expired.
Attachment A
City Planner Meagan Beekman reviewed the surrounding area, the Plan Evaluation and the
Variance Evaluation Criteria.
City Planner Meagan Beekman provided the Findings of Fact for review:
General Findings
1.The lot depth and width exceed the minimum R-1 requirements. The lot size of 13,939
square feet is nonconforming in the R-1 Zone.
2.The existing structure encroaches nine feet into the 40-foot front yard setback along Skiles
Lane. The structure meets all other R-1 setback requirements.
3.The proposed addition would encroach 24 feet into the front yard setback. Approximately
480 square feet of the proposed addition would encroach into the front yard setback, of this
96 square feet would be at-grade and visible from Skiles Lane. The area of the addition
outside of the setbacks does not require a variance. The proposed area of the addition
would be in line with the existing home, and the portion visible from Skiles Lane would
step back with the existing structure.
4.The proposed addition does not encroach on the required setback along Snelling Avenue.
5.The existing and proposed lot coverage meets the R-1 Zone requirements.
6.The existing garage does not meet the ceiling height requirements of the Building Code,
thus the proposed garage would bring the property into greater conformance with modern
building code requirements.
7.The dwelling with the proposed addition would not exceed the 35 foot height limit.
8.Dwellings and garages are permitted structures within the R-1 Zone.
9.The existing dwelling and the proposed garage are outside of the 100-year flood plain,
wetlands, and easements.
Variance Findings:
10.The proposal is in harmony with the purpose and intent of the ordinance because it utilizes
the topography of the parcel to minimize visual impact from the addition.
11.The proposal is consistent with the comprehensive plan because it allows the reasonable
use of residential property.
12.A garage and addition are permitted and reasonable uses within the R-1 Zone.
13.The lot is comparably unique in the City. The property is situated on the curve of Skiles
Lane as it intersects with Snelling Avenue, thus creating three front yard setback
requirements to the south, east and west sides of the lot.
14.The topographic conditions are unique in that there is a significant slope downward from
the west to the east which allows the majority of the addition to be built below grade.
15.Since the proposed above grade addition would not encroach any farther into the front yard
setback than the existing structure, the addition is unlikely to have a negative impact on the
property or the neighborhood. The continued encroachment would have a minimal visual
impact from Skiles Lane.
16.The addition would be visible from the rear of the property, which abuts Snelling Avenue;
however, the area is heavily wooded and the closest neighbor on this side is over 300 feet
away.
17.The proposed plans and setback variance for the dwelling do not appear to be based on
economic considerations alone.
Attachment A
City Planner Meagan Beekman stated the findings of fact for this variance request support a
recommendation for approval. If the Planning Commission chooses to make a recommendation
for denial, the Findings of Fact would need to be amended to reflect the reasons for the denial.
If the Planning Commission recommends approval on this variance, Staff recommends the
following four conditions:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission.
2. The applicant shall obtain approval from the Rice Creed Watershed District, and a copy of
the RCWD permit or a waiver shall be submitted to the City prior to the issuance of any
building permits.
3. The structure shall conform to all other regulations in the City Code.
4. The addition shall be the same color and use the same construction materials as the existing
structure.
Chair Larson asked if the aerial shown with the red lines indicates the property lines and Ms.
Beekman stated it is not exactly on the property lines. Chair Larson noted a 6’2 inch overhead
garage door is not in violation of the Code.
Commissioner Holewa asked if the spruce tree would need to be removed and Ms. Beekman
stated she believes it would need to be removed. City Planner Meagan Beekman reviewed the
City Tree Preservation Guidelines. The owner can remove up to 10% of the trees on the property
without mitigation.
Mr. Matthew Wessberg, applicant, stated when the original plan was done in 2007, the plan was
to move the spruce tree, but the tree mover stated the tree could not be situated in the best
location. Mr. Wessberg stated another larger tree has been planted. They have been in the home
since 2005. The home was built in 1954.
Commissioner Thompson asked about the oak tree and Mr. Wessberg stated it is their intent to
keep the oak tree and, if necessary, the deck will be built around it. The existing curb cut will be
used and the retaining walls will remain.
Chair Larson asked if the deck would have posts and Mr. Wessberg stated they would use posts.
Commissioner Holewa moved, seconded by Commissioner Hames, to recommend approval
of Planning Case 13-001 for a variance at 1455 Skiles Lane, based on the findings of fact,
the submitted plans and the four conditions in the March 6, 2013, planning case report.
The motion carried unanimously (5-0).
Commissioner Thompson stated she appreciates the research staff did on the setbacks on other
homes in the neighborhood.
5D
CONSENT ITEM
MEMORANDUM
DATE: March 25, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: 2013 Capital Reimbursement to Lake Johanna Fire Department
Budgeted Amount: Actual Amount: Funding Sources:
$133,096.00$57,050.50Public Safety Capital
Requested Action
Motion to approve a payment in the amount of $57,050.50 to the Lake Johanna Fire Department,
which is one-
2 and an addition to Station 4.
Background
The City has received an invoice from the Lake Johanna Fire Department (LJFD) for capital
expenditures in 2013 (Attachment A). These invoices relate to capital expenditures which were
included and approved in the 2013 budget.
Invoice #423 is for remodeling costs for Station 2 which was budgeted at $109,000.00 of which
Arden Hills share is $28,558.00 and an addition to Station 4 which was budgeted at $399,000.00
of which Arden Hills share is $104,538.00.
The total budgeted cost for these items was $508,000.00; the contract amount of these items is
$435,500.00 (which is less than the budget). This invoice is for one-half of the contract amount
due at this time which is $217,750.00 of which Arden Hills' portion is $57,050.50.
Attachments
Attachment A Invoice #423 from Lake Johanna Fire Department, Inc.
11
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Attachment A
7A
PUBLIC HEARINGS
MEMORANDUM
DATE:
March 25, 2013
TO:
Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM:
Susan Iverson, Director of Finance and Administrative Services
Pang Silseth, Accounting Clerk
SUBJECT:
Adopting and Confirming Special Assessments for Delinquent Utilities
Requested Action
Motion to approve Resolution 2013-016, certifying the attached list of delinquent utility accounts
to Ramsey County.
Background:
Delinquent utility amounts are certified to Ramsey County quarterly.
A list of utility accounts with a delinquent balance was compiled and notices dated February 12,
2013, were mailed. These customers were informed of their delinquent status and were asked to
make payment of the delinquent balance by March 15, 2013. Utility accounts with an unpaid
delinquent balance after March 15, 2013, would be certified to Ramsey County to be added to
property taxes payable in 2014. The certification amount is equal to the unpaid delinquent
balance and an eight percent penalty.
A list of remaining delinquent utility accounts, as of March 15, 2013, is attached. The City will
request that Ramsey County levy the delinquent balances against the respective properties.
Attachments
Attachment A Resolution No. 2013-016
Attachment B - Listing of Utility Accounts with a Delinquent Balance
P:\Admin\Council\Agendas & Packet Information\2013\03-25-13-R\Packet\Pang\461-2013- Certfying Delinquent Utilities Memo.doc
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2013-016
RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL
ASSESSMENTS FOR DELINQUENT UTILITIES
WHEREAS
, the amount to be specially assessed for DELINQUENT UTILITIES has
been duly calculated in accordance with the provisions of the Municipal Code and Minnesota
Statues; and
WHEREAS
, notices have been duly mailed as required by law; and
WHEREAS
, said proposed assessments have at all times since their filling been open
for public inspection, and an opportunity has been given to all interest parties to present
objections if any, to the proposed assessments; and
WHEREAS
, there were no oral or written objections received.
1.The amounts so calculated and set forth in said notices are hereby levied against
the respective parcels of land described therein, and
2.The proposed assessments are hereby adopted and confirmed as special
assessments for each of said parcels of land and the assessments together with an
additional penalty of eight percent (8%) of the original unpaid amount, inclusive
of any previous delinquency penalty, shall be a lien concurrent with general taxes
upon such parcel.
NOW THEREFORE, BE IT RESOLVED
by the City Council of the City of Arden
Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the
County Auditor a certified duplicate of the assessment roll to be extended upon the property
tax lists of the County, and the County Auditor shall collect said special assessments with
taxes levied in 2013, payable in 2014:
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
th
THIS 25 DAY OF MARCH, 2013.
____________________________________
ATTEST: David Grant, Mayor
__________________________________________
Patrick Klaers, City Administrator
P:\Admin\Council\Agendas & Packet Information\2013\03-25-13-R\Packet\Pang\2013-016, Adopting and Confirming Qtrly Special Assessments for Delinquent Utilities.doc
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS
RESOLUTION NO. 2013-016
March 22, 2013
Prior Utilty
Property Address
PINAccountCert.CustomerArrears
163023340004006415-000Cory Krizak4651Highway 10155.64
163023340008001285-000YWayne Erickson4627Highway 10213.18
001271-000Caren Cushing4401Old Highway 10125.27
213023140006
213023140007
001276-000Joan Carlson4375Highway 10109.37
001584-000Mary Fresonke1681Brueberry Lane155.89
213023410051
213023430017001534-000Sally Paulsen1791Janet Court209.73
000572-000YJohn & Cheryl Berg4510Pleasant Drive437.13
223023110063
223023110064
000561-000YCarmen Diestler4500Pleasant Drive181.51
000605-000YMonday Inc1184Highway 96 W158.71
223023110072
223023120013000569-000YRobert & Sherrie Besser1307Karth Lake Circle355.05
000715-000YKevin Nilan1277Wyncrest Court470.42
223023130009
223023130049
006495-000Jonathan Thornton1301Amble Road162.97
005368-000YJohn Herber1450Arden View Drive178.20
223023210117
223023230016007235-000Current Owner1528McClung Drive45.53
000940-000Wei Pan & Yahui Li1527Arden Vista Court260.33
223023230062
223023230082
000138-000YKassandra Kuchenmeister4326Snelling Avenue155.16
002996-000YDavid Elias4384Arden View Court175.07
223023240195
003444-000Joseph Ordos4412Arden View Court155.89
223023240240
223023240245000263-000Karen Berg4419Arden View Court154.42
000264-000YMarjorie Jennings4418Arden View Court155.89
223023240246
223023240248
007082-000Shardae Okeleye4416Arden View Court195.61
003077-000Connie Nelson4451Arden View Court341.84
223023240270
223023240300000351-000Doug Laedtke4391Arden View Court252.58
000362-000Elizabeth Kelley4329Arden View Court159.10
223023240339
223023310019
000759-000YDaniel Yaman1423Colleen Avenue423.56
003573-001Molly Behymer4274Colleen Circle634.14
223023320006
223023320035000860-000YPatrick & Bonnie Haik1550Briarknoll Circle294.62
004631-000Jamie Jensen1517Dawn Circle234.51
223023320058
223023320070002717-000YSteve Mikkelsen1478Dawn Circle155.11
004713-000Dustin Foghe4149Norma Avenue245.48
223023330015
000171-000YMike & Molley Redden1365Eide Circle428.63
223023340011
223023340047
000602-000YGregory Wagner4101Gale Circle152.64
000883-000Donald Bina1300Wynridge Drive78.36
223023420024
000777-000YKristine Teut1286Wyncrest Lane976.54
223023420032
223023420041
002893-000YKevin & Rebecca Norberg1331Indian Oaks Circle152.64
001546-000Mark & Colleen Nagel1469Arden Oaks Drive228.21
273023330005
273023340029001477-000YMargaret Brunner1387County Road E W162.26
273023340041001052-000YJohn Vojtech1423County Road E W152.64
007114-000Dan Alstatt3632Pascal Avenue120.92
273023340044
273023410008
000107-000Citywide Insulation/Bldrs3755Dunlap Street1,597.44
001602-000Scott Heineman1707Valentine Avenue169.72
283023120048
283023120052001575-000YGene Erickson1761Lake Valentine Road114.10
001065-000YAngela Hames1812Venus Avenue355.42
283023130051
283023140005
001195-000YHeather Caillier1677Glenview Court247.06
001082-000YRichard & Sandra Malecha1822Venus Avenue313.35
283023240021
283023320045002830-000David Laurion LTD3820Cleveland Avenue, Unit 600130.77
007090-000Thea Kunicki1971Thom Drive263.88
283023330011
283023330013
001255-000YJoseph Mauricio2027Thom Drive222.66
001344-000YPaul Markegard3757McCracken Lane264.03
283023410038
283023430015001462-000Sesha Komanduri1749Chatham Avenue306.27
006559-000Beverly Ruzsa1671Chatham Avenue288.19
283023440019
333023110036001551-000Dave Moberg1611Lake Johanna Boulevard680.15
333023120003001893-000YCharles Mertensotto3491Lake Johanna Boulevard423.99
002512-000Paul Trites1850Indian Place208.77
333023240001
333023240032
002096-000YCourtney McCloskey1876Grant Road53.15
002105-000YGregory Weeks1873Stowe Avenue178.48
333023240094
333023310012002279-000YLori Orth1910Stowe Avenue164.39
CITY OF ARDEN HILLS
UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS
RESOLUTION NO. 2013-016
March 22, 2013
Prior Utilty
PINAccountCert.CustomerProperty AddressArrears
002476-000YJudie Prayfrock1950Stowe Avenue178.02
333023320003
333023320060002649-000YMidwest Real Property Investment3295Katie Court515.23
002487-000YRobert Morrissette2028Edgewater Avenue453.14
333023330034
002470-000YWilliam & Susan Jensen1984Edgewater Avenue276.68
333023330040
333023330071004857-000YJames Morrissette1976Glenpaul Avenue166.55
002016-000YCatherine Callahan2009County Road D W260.09
333023330083
333023340020
001884-000YMichael Johnson3223Lake Johanna Boulevard198.13
001790-000Al & Sharon Mason3208Shorewood Drive181.78
333023430022
343023110009003858-000YSusan Payne1192Benton Way152.64
002472-000Willy Vandooijeweert1112Benton Way224.91
343023140012
343023140016
002387-000YKahffak Ansari1131Benton Way210.55
002397-000Chad Eiswald1150Benton Way324.41
343023140062
343023210004002144-000Troy Fields1404County Road E W162.73
003180-000YStephanie Baldridge1450Arden Place259.54
343023210039
343023210066
002590-000YScott & Cheryl Miles1421Skiles Lane308.50
005889-000Gary Findell1401Skiles Lane191.96
343023210077
343023230017002369-000YGeraldine Hagen1532Arden Place175.38
001775-000YPeter Plisek3466Glenarden Road202.70
343023240003
343023310046
001898-000YJoann Kulman1468Bussard Court101.27
001639-000YTim Ronchak1516Edgewater Avenue219.96
343023330018
343023330049002094-000David Carlson3136Ridgewood Road322.81
002164-000YJerome Wasley1171Ingerson Road152.64
343023410009
343023410055
001808-000YChristopher & Ann Whiting1171Carlton Drive323.60
003660-000Bryan & Kristin Jones1305Tiller Lane44.94
343023420040
343023420053002098-000YDavid Neuberger3330Dunlap Street152.64
343023440017004036-000YFrancis Madden3143Lexington Avenue462.49
343023440077
002194-000YTodd & Jennifer Spalding3205Lexington Avenue167.83
Total Delinuent21,777.69
q
8A
NEW BUSINESS
MEMORANDUM
DATE: March 25, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Request for Proposals for Position Classifications, Market Study and Pay Equity
Budgeted Amount: Actual Amount: Funding Sources:
N/A$15,000 estimatedGeneral Fund
Requested Action
Motion to approve authorization to go out for -evaluate position
classifications, do a current market study, and evaluate our pay equity compliance.
Background
The City last did a market study and upgraded job position descriptions with an outside
consultant in 2007 which resulted in a new compensation system, upgraded classifications and
looked at our Pay Equity compliance.
The Personnel Committee met on March 11 and decided that a new study would be appropriate
given the changes in staff and duties since that time. We also are scheduled to report on Pay
Equity for year-ended December 31, 2013 next spring. To ensure that we are in compliance, the
committee recommends that we go out for RFPs (Request for Proposals) for consulting firms
who specialize in this work.
11
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