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HomeMy WebLinkAbout04-01-13 JDA Joint Development Authority --A HILLS TCAAP redevelopment Project Ramseycaunry AGENDA Monday, April 1, 2013 5:30 p.m. Arden Hills City Hall—Council Chambers 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes, 2/27/13 Meeting 4. Consent Agenda a. Kennedy and Graven Legal Contract b. Ehlers Contract 5. Old Business a. Bylaws Discussion b. JDA Directors and Officers Insurance c. Resolution for Regular Meeting Date 6. Public Hearing a. None 7. New Business S. Development Director's Report 9. Administrative Director's Report 10.Commissioner Updates 11.Adjournment Joint Development Authority Wednesday, February 27, 2013 Minutes Present: City of Arden Hills: David Grant, Mayor Brenda Holden, Councilmember David Sand, Chair,JDA Jill Hutmacher, Community Development Director Pat Klaers, City Administrator Joel Jamnik, City Attorney Ramsey Count : Commissioner Rafael Ortega Commissioner Blake Huffman Julie Kleinschmidt, County Manager Heather Worthington, Deputy County Manager Paul Zisla, Ramsey County Attorney Nick Riley, Intergovernmental Relations Election of Chair & Vice Chair Motion by David Sand, seconded by Commissioner Ortega to elect David Sand, Chair; Commissioner Ortega, Vice Chair. Motion carried. Staff Recommendations Motion by David Sand, seconded by David Grant to appoint Mike Norton of Kennedy and Graven as Legal Counsel for the JDA. Motion carried. Motion by David Sand, seconded by Blake Huffman to appoint Mark Ruff from Ehlers as Public Finance Consultant to the JDA. Motion carried. Delegation of Lead Staff Role was assigned by Julie Kleinschmidt, Ramsey County Manager to Heather Worthington, Ramsey County Deputy Director. Future Meeting Schedule First Monday of the month 5:30 p.m. —7:00 p.m. Arden Hills City Hall. Next meeting will be Monday, April 1, 2013. Development of Bylaws & Liability Insurance Ramsey County will present a draft of the bylaws and the insurance application and policy to the Council on April 15t. 1 Update of REP Master Plan and AUAR Arden Hills' staff will include County staff in the review of the RFP, proposals, interviews of potential consultants and the interview panel for final candidates. It is posted with a deadline of March 15. Legislative_Update The Governor has placed an appropriation request in his biennial budget for Transportation and Economic Development that totals $20 million. This number could change when an updated budget is released later this week; staff will present an update at the next meeting. A map of transportation improvements and a Gantt chart showing on and off-site transportation costs were distributed to commissioners. Update on Cleanup of TCAAP`site Based on information from the General Services Administration (GSA), staff estimates a mid- April closing on the property. Bolander has a limited authority to proceed and will start on the south side of the site. Heavy equipment will be moved behind the fence off County Road H prior to road restriction implementation. The County will include information regarding this on the website for communication to the public. Official Address Arden Hills has assigned 2020 Highway Avenue to the site for official purposes during the clean-up. This will be a temporary address that will likely disappear once the site is re-platted and development occurs. Se cu rity for TCAAP Sheriff Bostrom has added site security to the various duties of deputies working overnight. During daytime hours, Bolander will be responsible for security. Arden Hills is served by the County Sheriff, so the emergency response will cover TCAAP as well. Prosecution will be handled by the City of Arden Hills. Communication and Information A website has been created for the project: www,tcaap.net. Environmental and Recyclin In addition to the soil remediation to a residential standard,the Bolander contract includes the re-use and recycling of thousands of pounds of steel, timber and building materials either on site or in other locations. A soil remediation professional will be assigned to the job and we will report next month on the remediation of the soil. Meeting adjourned at 6:07 p.m. Respectfully submitted, Pam Thompson, Secretary to JDA 2 i� Agreement Between the Twin City Army Ammunition Plant Joint Development Authority and Kennedy and Graven, Chartered This is an agreement (the "Agreement") between the Twin City Army Ammunition Plant Joint Development Authority ("JDA"), a joint powers board of the State of Minnesota (the "Board"), on behalf of the City of Arden Hills ( the "City") and Ramsey County (the "County") the members of the Board, and Kennedy and Graven, Chartered ("ATTORNEYS"). In consideration of the mutual terms and conditions hereinafter set forth, the JDA and ATTORNEYS agree as follows: 1. Scope of Services. The JDA hereby retains the ATTORNEYS to represent and advise the JDA, by providing general legal services to the JDA for all non-bond legal matters relating to the JDA's activities in support of the redevelopment of the Twin City Army Ammunition Plant, and as directed by the JDA Board. 2. Cost/Payment, Attorneys have identified Michael T. Norton as the attorney who will be the lead attorney for providing services to the JDA under this Agreement ("Lead Counsel"). The other attorneys who may provide services at the direction of Mr. Norton are: Ms. Sarah J. Sonsalla, and other attorneys identified by Lead Counsel as necessary and convenient to undertake the duties of a particular matter for the JDA. Lead Counsel shall consult with the Chair of the JDA if attorneys other than Lead Counsel or Ms. Sonsalla employed by ATTORNEYS will bill the JDA for services. The JDA will pay the ATTORNEYS for attorney services under this Agreement identified by Lead Counsel $235.00 per hour. Paralegal services will be paid at the rate of $110.00 per hour. Any rate increases proposed by ATTORNEYS shall be negotiated annually with the JDA. The JDA will only pay actual and reasonable expenses without any premiums or markup. The JDA will not pay any expenses for computerized legal research in excess of$100 unless approved in advance. Actual copies of receipts for expenses over$100 must be attached to your billing statement. The ATTORNEYS shall promptly notify the JDA when total fees, costs, and/or expenses aggregate $5,000 and each multiple thereof. The ATTORNEYS shall submit an itemized bill and invoice monthly to the JDA Fiscal Agent, or other County official designated by the County. Upon receipt of the invoice and review of the charges by the JDA staff, payment shall be made by the JDA to the ATTORNEYS within 45 days following the receipt of the invoice. Interest accrual and disputes regarding payment shall be governed by the provisions of Minnesota Statutes Section 471.425. 3. Independent Contractor. It is agreed by the parties that at all times and for all purposes within the scope of this Agreement, the relationship of the ATTORNEYS to the JDA is that of an independent contractor and not that of employee, and that the ATTORNEYS shall be entitled to none of the rights, privileges or benefits of an employee of the JDA, the County or the City. 1 42041 Iv2 MTN K0400-11 4. Insurance. It is the responsibility of the ATTORNEYS to purchase and maintain such insurance as will protect the ATTORNEYS from claims which may arise out of or result from legal services provided under the terms of this Agreement. Professional Liability/Errors and Omissions Coverage, shall be no less than $1,000,000 per claim and $2,000,000 aggregate. The ATTORNEYS will provide copies of all insurance policies to the JDA upon written request of the JDA. Nothing in this Agreement shall constitute a waiver by the JDA, the County or the City of any statutory or common law immunities, limits or exceptions to liability. S. Termination. The JDA may terminate this Agreement at any time by giving written notice to the ATTORNEYS. ATTORNEYS may terminate this Agreement at any time by giving thirty days (30) written notice to the JDA, and consistent with the Minnesota Rules of Professional Responsibility. In the event of termination, the ATTORNEYS will be paid by the JDA for all services provided in a satisfactory and timely manner up to the date of termination. G. Workplace Violence Prevention. The ATTORNEYS shall make all reasonable efforts to ensure that the ATTORNEYS' employees, officials and subcontractors do not engage in violence while performing under this contract. Violence is defined as words and actions that hurt or attempt to threaten or hurt people: it is any action involving the use of physical force, harassment, intimidation, disrespect or misuse of power and authority, where the impact is to cause pain, fear or injury. 7. Audit. Until the expiration of six years after the furnishing of services pursuant to this Agreement, the ATTORNEYS, upon written request, shall make available to the JDA, the State Auditor, or the JDA'S ultimate funding source, Ramsey County, or the City of Arden Hills a copy of this Agreement, and the books, documents, records, and accounting procedures and practices of the ATTORNEYS relating to this Agreement. .8. Data Practices. All data collected, created, received, maintained or disseminated for any purpose in the course of the ATTORNEYS' performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. 9. Unavailability of Funding. The purchase of goods or services from the ATTORNEYS under this Agreement is subject to the availability and provision of funding from the United States, the State of Minnesota, the County, the City, or other funding sources, and the appropriation of funds from the Board of the JDA. The JDA may immediately terminate this Agreement if the funding for the contracted goods and services is no longer available or is not appropriated by the Board of the JDA. Upon receipt of the JDA'S notice of termination of the Agreement, the ATTORNEYS shall immediately discontinue the provision of legal services to the JDA in the above captioned matter, consistent with the Minnesota Rules of Professional Responsibility. Termination shall be treated as termination without cause and will not result in any penalty or expense to the JDA, or the ATTORNEYS. 2 420411v2 MTN KG400-11 10. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. Signature page to follow 3 420411v2 MTN KG400-11 WHEREFORE, the parties hereto have executed this Agreement on the last date written below. TCAAP JOINT DEVELOPMENT KENNEDY AND GRAVEN CHARTERED AUTHORITY By: By: David Sand Michael T.Norton JDA Chair Shareholder Date: Date: Employer Identification Number: County Manager or Designee 41-1225694 Federal 6392806 State By: Date: 4 42041 iv2 MTN KG400-11 Y.� Agreement Between the Twin City Army Ammunition Plant Joint Development Authority and Ehlers and Associates, Inc. This is an agreement (the "Agreement") between the Twin City Army Ammunition Plant Joint Development Authority ("JDA"), a joint powers board of the State of Minnesota (the "Board"), on behalf of the City of Arden Hills (the "City") and Ramsey County (the "County")the members of the Board, and Ehlers and Associates, Inc. (the "FIRM"). In consideration of the mutual terms and conditions hereinafter set forth, the JDA and FIRM agree as follows; 1. Scope of Services. The JDA hereby retains the FIRM to represent and advise the JDA, by providing services to the JDA as follows: A. Real estate and public finance advice related to the redevelopment of the Twin Cities Army Ammunition Plant Site as described in the Joint Powers Agreement; and B. Other professional services, as requested by the JDA Board. 2. Cost/Payment. Firm has identified Mark Ruff as the lead Firm advisor providing services to the JDA under this Agreement ("Lead Advisor"). The other Firm members who may provide services at the direction of Mr. Ruff include: Ms. Stacie Kilvang, and other Firm members identified by Lead Advisor as necessary and convenient to undertake the duties of a particular matter for the JDA. Lead Advisor shall consult with the Chair of the JDA if Firm employees other than Lead Advisor or Kvilvang employed by FIRM will bill the JDA for services. The JDA will pay the FIRM for services under this Agreement identified by Lead Advisor as follows: Senior Financial Advisor $225/hour Financial Advisor $200/hour Financial Specialist $200/hour Senior Financial Analyst $190/hour Financial Analyst $1 SO/hour Any rate increases proposed by FIRM shall be negotiated annually with the JDA. Compensation for consulting services requested in addition to the proposed scope of service will be negotiated separate from this engagement. The JDA will only pay actual and reasonable expenses without any premiums or markup. Actual copies of receipts for expenses over $100 must be attached to your billing statement. The FIRM shall promptly notify the JDA when total fees, costs, and/or expenses aggregate $5,000 and each multiple thereof. The FIRM shall submit an itemized bill and invoice l 4204140 MTN K0400-11 monthly to the JDA Fiscal Agent, or other County official designated by the County. Upon receipt of the invoice and review of the charges by the JDA staff, payment shall be made by the JDA to the FIRM within 45 days following the receipt of the invoice. Interest accrual and disputes regarding payment shall be governed by the provisions of Minnesota Statutes Section 471 A25. 3. Independent Contractor. It is agreed by the parties that at all times and for all purposes within the scope of this Agreement, the relationship of the FIRM to the JDA is that of an independent contractor and not that of employee, and that the FIRM shall be entitled to none of the rights, privileges or benefits of an employee of the JDA, the or the City. 4. Insurance. It is the responsibility of the FIRM to purchase and maintain such insurance as will protect the FIRM from claims which may arise out of or result from services provided under the terms of this Agreement. Professional Liability/Errors and Omissions Coverage, shall be no less than $1,000,000 per claim and $2,000,000 aggregate. The FIRM will provide copies of all insurance policies to the JDA upon written request of the JDA. Nothing in this Agreement shall constitute a waiver by the JDA, Ramsey County or Arden Hills of any statutory or common law immunities, limits or exceptions to liability. 5. Termination. The JDA may terminate this Agreement at any time by giving thirty (30) days written notice to the FIRM. FIRM may terminate this Agreement at any time by giving thirty (30) days written notice to the JDA. In the event of termination, the FIRM will be paid by the JDA for all services provided in a satisfactory and timely manner up to the date of termination. 6. Workplace Violence Prevention, The FIRM shall make all reasonable efforts to ensure that the FIRM' employees, officials and subcontractors do not engage in violence while performing under this contract. Violence is defined as words and actions that hurt or attempt to threaten or hurt people: it is any action involving the use of physical force, harassment, intimidation, disrespect or misuse of power and authority, where the impact is to cause pain, fear or injury. 7. Audit. Until the expiration of six years after the furnishing of services pursuant to this Agreement, the FIRM, upon written request, shall make available to the JDA, the State Auditor, or the JDA'S ultimate funding source, the County, or the City a copy of this Agreement, and the books, documents, records, and accounting procedures and practices of the FIRM relating to this Agreement. 8. Data Practices. All data collected, created, received, maintained or disseminated for any purpose in the course of the FIRM's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. 9. Unavailability of Funding. The purchase of services from the FIRM under this Agreement is subject to the availability and provision of funding from the United States, the State of Minnesota, Ramsey County, the City of Arden Hills, or other funding sources, and the 2 4204143 M7N KG400-11 appropriation. of funds from the Board of the JDA. The JDA may immediately terminate this Agreement if the funding for the contracted goods and services is no longer available or is not appropriated by the Board of the JDA. Upon receipt of the JDA'S notice of termination of the Agreement, the FIRM shall immediately discontinue the provision of services to the JDA consistent with direction from the JDA Board.. Termination shall be treated as termination without cause and will not result in any penalty or expense to the JDA, or the FIRM. 10. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. Signature page to follow 3 420414v3 MTN KG400-11 WHEREFORE, the parties hereto have executed this Agreement on the last date written below. TCAAP JOINT DEVELOPMENT EHLERS AND ASSOCIATES,INC AUTHORITY By: By: David Sand JDA Chair Its: Date: Date: Employer Identification Number: County Manager or Designee By: Date: 4 4204140 MTN KG400-11 5A DRAFT COPY 04/01/2013 BYLAWS OF THE ARDEN HILLS AND RAMSEY COUNTY JOINT DEVELOPMENT AUTHORITY ARTICLE I -THE AUTHORITY Section 1.1. Name of Authority. The name of the Authority shall be the "ARDEN HILLS AND RAMSEY COUNTY JOINT DEVELOPMENT AUTHORITY" (which may sometimes be referred to as the "JDA" or the "Authority"), and its governing body shall be called the Board of Commissioners (the "Board" or the "JDA Board"). The JDA is a joint powers board created by the City of Arden Hills (tile "City") and the County of Ramsey (the "County") for the purpose of the redevelopment of the Twin Cities Army Ammunition Plant site (the "TCAAP Site"), The Board shall be the body responsible for the general governance of the Autthority and shall conduct its official business at meetings thereof. Section 1.2. Seal of Authority. The Authority shall not have an official seal. Section 1.3. Office of Authority. The offices of the Authority shall be at Suite 250 Court House, 15 West Kellogg Boulevard, St. Paul,MN 55102,attention Assistant County Manager. Section 1.4. Scope of Authority. The Authority shall have all the powers, duties and responsibilities set forth in that certain "Joint Powers Agreement for the Redevelopment of the Twin Cities Army Ammunition Plant By and Between the City of Arden Hills, Minnesota and the County of Ramsey, State of Minnesota, December 17, 2012" (the "Joint Agreement" or the "JPA"), as amended from time to time, and all other applicable laws. ARTICLE 11 -BOARD Section 2.1. Number and Appointment of Commissioners. (a) The Board shall consist of a governing body of five (5) Commissioners (a "Commissioner" or collectively the "Commissioners") appointed as follows: two (2) members from the City Council of Arden Hills (the "City") appointed by the City Council; two (2) the members from the County board of Ramsey County (the "County") appointed by the County Board; and one (1) non-elected official member appointed by the City Council who shall be a resident of the City. All Commissioners shall serve for a two (2) year term. Terms of the respective elected officials serving as a Commissioner shall coincide with their terms of office. (b) Subsequent to the initial appointment, the City and County may determine in its discretion the length of service of its respective Board members. In the case of a vacancy on the Board, the original appointing authority shall appoint a new member to fill the respective vacancy for the remainder of that terra. Each member shall serve until their successor is appointed and qualified as provided by the appointing authority. Each member shall serve without compensation; however each appointing authority may determine whether to pay per Page 1 of 8 421119v5 MTN TW 185-1 diem to their respective members pursuant to their own policy and procedures. There shall be no alternate members of the Board. ARTICLE III - OFFICERS Section 3.1. Officers. The officers of the Authority shall be a Chair and a Vice Chair, each of whom shall have the usual duties and powers of such offices, the duties and powers given to them by the Board from time to time, and those duties and powers prescribed by Minnesota law or these bylaws. The Chair and Vice Chair shall be elected annually by the Board. The Chair shall be the non-elected official member appointed by the City; the Vice Chair shall be appointed by the Ramsey County Board from its members on the JDA Board. Section 3.2. Chair. The Chair shall preside at all meetings of the Board. Except as otherwise authorized by resolution of the Board, the Chair shall sign all contracts, deeds, and other instruments made or authorized by the Board. At each meeting the Chair shall submit such recommendations and information as he or she may consider proper concerning the business, affairs, and policies of the Authority. Section 3.3. Vice Chair. The Vice Chair shall perform the duties of the Chair in the absence or incapacity of the Chair. In case of the resignation or death of the Chair, the Vice Chair shall perform the duties of the Chair until such time as the Board shall elect a new Chair. Section 3.4. Administrative Director. The County shall appoint the Administrative Director of the Authority. The Administrative Director shall be the chief administrative officer of the Authority, shall have general supervision over the administration of its business and affairs, subject to the direction of the Authority, and shall have such additional responsibilities and authority as the Board may from time to time by resolution prescribe. The Administrative Director shall serve at the pleasure of the County. Section 3.5. Development Director. The City shall appoint the Development Director of the Authority. The Development Director shall have general supervision over code enforcement activities on the TCAAP Site and oversee the JDA development review process, subject to the direction of the Board, and shall have such additional responsibilities and authority as the Board may from time to time by resolution prescribe. The Development Director shall serve at the pleasure of the City. Section 3.6. Additional Personnel. The Board may from time to time employ such personnel as it deems necessary to exercise its powers, duties, and functions. The selection and compensation of such personnel shall be determined by the Board, in consultation with the City and County. Section 3.7. AdvisoKy Committees, The Authority may by resolution establish one or more advisory committees to the Authority. Page 2 of S 4211190 MTN TW185-1 Section 3.8. Signature Authori . The following signature authority shall be authorized for transactions executed under direction of the Board: (a) All orders and requests for checks of the Authority for the payment of money as directed by the Board shall be signed by the Chair and the Administrative Director. (b) All contracts, deeds and other instruments made or authorized by the Board, except as otherwise authorized by resolution of the Board, shall be signed by the Chair and the Administrative Director. (e) The Vice Chair shall have the capacity to sign as an alternate officer of the Authority under extenuating circumstances such as lengthy excused absence, vacancy, termination, resignation, incapacitation or death of the Chair or of the Administrative Director. For purposes of definition, absent is defined as a period, usually significant in length, during which Chair is away and/or unable to fulfill the Chair's role within the Authority leading to the potential for business issues of the Authority to be delayed and/or deadlines to be missed. Section 3.9. Vacancies. Should the office of Chair or Vice Chair become vacant, the original appointing authority, the City or County respectively, shall. appoint that officer's replacement for the unexpired term of that office. ARTICLE IV FINANCIAL MATTERS Section 4.1. Fiscal Year. The fiscal year of the Authority shall be the same as the fiscal year of the County, a calendar year. Section 4.2. Accounting System and Audits-, Books and Records. The financial records and financial statements of the Authority shall be prepared, audited, filed, and published or posted in the manner required for the financial statements of the County by a fiscal agent for the Board appointed by the County (the "Fiscal Agent"). The books and records of the Authority shall be public records maintained in accordance with state law and with such rules, regulations, and ordinances adopted by the County for maintaining public records. Section 4.3 Expenditure of Public Money. All Authority money is public money. An Authority check or electronic funds transfer ("EFT") must be signed pursuant to County requirements upon the request of the Chair and Administrative Director, unless as described above in Section 3.7, pursuant to the procedures provided by the Fiscal Agent. The check or EFT must state the name of the payee and the nature of the claim' for which the check or EFT was issued. 4.3.2. The JDA shall develop a reimbursement policy including priority for payment to the City and County of allocated fee or other income described in the Joint Agreement. The policy shall provide for monthly reimbursement to the City and County where reasonable and practical. Page 3 of 8 421110v5 MTN TW i 85-1 4.3.4. The JDA may establish independent JDA bank accounts, to be managed by the Fiscal Agent, into which all revenue receipts generated by and belonging to the JDA, and those proceeds which the City and County may authorize to be borrowed as interfund loans, shall be deposited intact to the credit of such JDA accounts. 4.3.5. No disbursements shall be made from such accounts for non-JDA expenses and purposes. Section 4.4 Reports to the City and County. Annually, at a time and in a form fixed by the City Council and the County Board, the Authority shall make a written report giving a detailed account of its activities and of its receipts and expenditures during the preceding calendar year, together with additional matters and recommendations it deems advisable for the economic development of the TCAAP Site. Section 4.5 Financial Statement. Annually, or more often as requested by the City and County, the Authority shall examine the Fiscal Agent's detailed financial statements, together with the Fiscal Agent's vouchers, filed with the Board. The financial statement must show all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the Authority's credits and assets, and its outstanding liabilities in a form required for the city's financial statements. If the Authority finds that the statement and vouchers are correct, it shall approve them by resolution, enter the resolution in its records and provide copies to the City Council and the County Board. Section 4.6 Budget; Finance Matters. The Authority shall prepare an annual budget. With the first annual budget and in subsequent years, the JDA shall each year prior to May 1 prepare an annual operations budget that estimates funding required by the JDA to conduct its business over the next calendar year. The JDA shall coordinate its budget process with the City and County budget planning process. Prior to September I of each year, the JDA shall, after its review and approval, submit the annual budget to the City and County. The budget shall be substantially balanced. The Budget shall follow the format as established by the JDA after consultation with the City Finance Director and the County Director of Finance, and at a minimum provide at least the detail required by § 2.3.4 of the Joint Agreement. 4.6.1. The City and County may determine that a service or services as described in the Budget are available from either the City or County and direct the JDA to purchase such service at that Party's cost, with payment to be made by the JDA from its authorized funds as stated in the Budget. 4.6.2. The annual budget proposed by the JDA shall be reviewed and transmitted to the City and County. Each shall review, provide comments to the JDA and the other and approve the annual budget. The proposed JDA annual budget approved by the City and County pursuant to this process shall be reported back to the JDA by November 15 (preceding the ensuing calendar/fiscal year). Thereafter the JDA shall adopt and implement the budget approved by the City and County (the "Budget"). The Budget may be amended consistent with the process described in this Section. Page 4 of 8 421119vS MTN TW I55-1 4.6.2. The JDA may incur expenses and make expenditures that may be necessary to the effectuation of its purposes and powers, in conformance with the statutory requirements applicable to contracting and purchasing practices of the City and County, including Minnesota Statutes §§ 383A and 471.345, and the Budget. 4.6.3. The Administrative Director shall have the authority to approve expenditures consistent with the approved Budget. Section 4.7 Employees, Services Su lies and Contracts. The Authority shall have all of the power and do all of the things permitted by Minnesota Statutes, Section 469,097, as amended, including but not limited to: employing technical experts and other employees as it may require; contracting for the services of consultants, agents, public accountants, legal services, and such other persons or services as it may need to perform its duties and exercise its powers; purchasing supplies and materials; and, using City and County facilities, offices, and staff, as respectively appointed by the City and County, in the exercise of its powers and the performance of its duties. Section 4.8 Execution of Contracts. The Authority may make and enter into contracts pursuant to Minnesota Statutes, Section 469.101 and other applicable law. All contracts and other written agreements or instruments to which the Authority is a party or by which the Authority may be bound must be executed by the Chair and the Administrative Director. If the Chair or the Administrative Director is absent or otherwise unable to execute a document, the Vice Chair may execute the document in place of one individual, but not both, Section 4.9. Reports, The JDA shall prepare an annual report at the end of each calendar/fiscal year and submit such report to the City and County not later than February 15 of the succeeding calendar/fiscal year. The JDA shall also prepare and present to federal and state officials such reports and audits as may be required by law, regulation, or contract. ARTICLE V—MEETINGS Section 5.1. Regular Meetings. The Board shall hold regular meetings according to a meeting schedule adopted or revised from time to time by resolution of the Board, and shall hold at least one regular meeting per year. Unless otherwise agreed by the City and County, all meetings of the Authority shall be held at the Arden Hills City Hall. The Board shall not meet at times of regularly scheduled meetings of the Ramsey County Board or Arden Hills City Council unless agreed to by the City and County. All meetings of the Authority shall be conducted pursuant to the requirements of the Minnesota Open Meeting Law ("OML"), and the Minnesota Government Data Practices Act("MGDPA"), as amended. Section 5.2. Special Meetings. Special meetings of the Board may be called by the Chair or any two Commissioners for the purpose of transacting any business designated in the call notice. The call notice for a special meeting may be delivered to each Commissioner or may be mailed to the business or home address of each Commissioner at least three (3) days prior to the date of such special meeting. Notice of any special meeting shall also be posted anchor published as may be required by law. Page S of 8 4211190 MTN TW185-1 Section 5.3. Quorum. The powers of the Authority shall be vested in the Board. Four (4) Commissioners shall constitute a quorum for the purpose of conducting the business and exercising the powers of the Authority and for all other purposes,but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Board upon a vote of a majority of the Commissioners present. Each member of the Board shall have one vote. Section 5.4. Order of Business. At the regular meetings of the Board the following shall be the order of business as directed by the Chair: 1. Open meeting,roll call of Commissioners present 2. Approval of agenda 3. Approval of minutes 4. approval of consent agenda 5. Old business 6. Public hearings 7. New business S Administrative Director's report 9 Development Director's report 10 Commissioner updates,reports 11. Adjournment Section 5.5. Adoption of Resolutions. A resolution of the Board shall be deemed adopted if a quorum is present and the resolution is approved by not less than a simple majority of all Commissioners present, unless a different requirement for adoption is prescribed by law. Resolutions shall be reduced to writing and shall be executed after passage by the Chair and Administrative Director. All resolutions shall be written or transcribed and shall be retained in the journal of the proceedings maintained by the Recording Secretary, Section 5.6. Rules of Procedure. The meetings of the Authority shall be governed by Roberts Rules of Order,Newly Revised, as amended. The manner of voting on all questions coming before the Authority may be by voice vote or roll call. Upon the request of any Commissioner, the yeas and nays on any matter shall be entered in the minutes of the meeting. Section 5.7. Public Process. The TDA shall develop mechanisms for public involvement in any planning or review process. In addition to the requirements of the OML and the MGDPA, the consideration and approval of development agreements and related actions shall be consistent with the applicable hearing and notice requirements for land use and development matters required by Minnesota Statutes §§ 462.357-462.365 and 469.01-469.351, as amended. ARTICLE VI—CONFLICT OF INTEREST Section 6.1. Conflict of Interest. No Commissioner or employee of the Authority shall take any action or make any decision which could substantially affect the Commissioner's or the employee's financial interests or those of an organization with which the Commissioner or Page 6 of 8 421119v5 MTN TW185-I employee is associated. A Commissioner who has a potential conflict of interest shall not attempt to influence an employee in any manner related to the action or decision in question and shall not take part in the action or decision and shall not be counted toward a quorum during the portion of the meeting in which the action or decision is considered. In the case of an employee who has a potential conflict of interest, the matter shall be assigned to another employee who does not have a conflict of interest. The fact that the appointed elected official members of the Board represent their respective governing bodies on the Board is not deemed to be a conflict of interest merely because of such appointment. Section 6.2 Disclosure. Any Commissioner or employee who has a potential conflict of interest must submit to the Board a written statement describing the matter requiring the action or decision and the nature of the potential conflict of interest. Section 6.3 Exceptions. The exceptions specified in Minnesota Statutes, Section 471.88 apply to Commissioners and employees of the Board. ARTICLE VII-INDEMNIFICATION Section 7.1. Indemnification. The Authority shall be authorized by the fullest extent permitted by law to indemnify any person against expenses and liabilities arising by reason of the fact that the person is or was a Commissioner, officer, employee or agent of the Authority. Section 7.2. Insurance. The Authority may purchase and maintain insurance on behalf of itself and on behalf of any person in that person's official capacity against any liability asserted against that person and incurred by that person in such capacity whether or not the Authority would have been required to indemnify that person against liability as provided in Section 7.1. ARTICLE VIII- MISCELLANEOUS Section 8.1. Amendments to Bylaws. The bylaws of the Authority shall be amended only by resolution approved by at least four (4) of the members of the full Board at a regular or special meeting. Section 8.2 Consistency with Joint Agreement. The Authority shall strive to ensure that its actions are consistent with the requirements of the Joint Agreement as it may be amended, and other objectives for the development of the TCAAP Site as jointly established by the City and County from time to time. Page 7of8 4211190 MT'N TW 185-1 ARDEN HILLS AND RAMSEY COUNTY JOINT DEVELOPMENT AUTHORITY Chair Administrative Director Dated: Page 8 of 8 4211190 MTN TW 185-1 DRAFT COPY 04/O1/201 BYLAWS OF THE TARDEN HILLS AND RAMSEY COUNTY JOINT DEVELOPMENT AUTHORITY ARTICLE I-THE AUTHORITY Section 1.1. Name of Authority. The name of the Authority shall be the "T14E T N r�rr rrr,e n n r.av n r� rr� rr r�.rr�rrnrr rar n r.r r�,RDEN HILLS A RAMSEY COUNTY JOINT DEVELOPMENT AUTHORITY" (which may sometimes be referred to as the"Tr.A r-P aD" the -`JDA" or the "Authority"), and its governing body shall be called the bo rd of" �r-s (tire " -Board of Commissioners he "B ard" or e "JDA Board" The JDA is a 'oi veers board created bv the City Arden Hil s t e "Cit " d e unt of Ra e the "County' r the p aWQse.o the edevelo me f the Twin Ci ie Arne Am unitiol� Plant site.-(the " CA P Site" The Board shall be the body responsible for the general governance of the Authority and shall conduct its official business at meetings thereof. Section 1.2. Seal of Authority. The Authority shall not have an official seal. Section 1.3, Office of Authority. The offices of the Authority shall be at the i-�i11 .Suite 250 Court House. 15 West Kell Boulevard St. Paul,MN 55102 attention Assistant Counlyer. Section 1.4. Scope of Authori . The Authority shall have all the powers, duties and responsibilities set forth in that certain "Joint Powers Agreement for the Redevelopment of the Twin Cities Army Ammunition Plant By and Between the City of Arden Hills, Minnesota and the County of Ramsey., State of Minnesota, December 17, 2012" (the "Joint Agreement" or the "JPA"), as amended from time to time, and all other applicable laws. ARTICLE 11-BOARD Section 2.1. Number and Appointment of Commissioners. (a) The Aut#etkyBoard ,.r.,, 4;Tn n r7 �v a shall consist of a governing body of five (5) se l s�� C_o_mmissioners� "Commission er" or Gollectvely the " " ,Commissloners" appointed as follows: two (2) members from the eity eounci-1CitvCouncil of Arden Hills (the "City") appointed by the City Council; two (2) the members from the t�Qy=n& board of Ramsey County (the "County") appointed by the County Board; and one (1) non-elected official member appointed by the City Council who sh 1 e a resident f the�Ci . All Commissioners shall serve for a two (2) year term. Terms of the respective elected officials serving as a Commissioner shall coincide with their terms of office. (b) Ewa ubse uent to the 'ni ial a tment t Cit and unt may determine in its discretion the length of service of its respective Board members. In the case of a Page 1 of A 421119v35 MTN TW 185-1 vacancy on the Board, the original appointing authority shall appoint a new member to fill the respective vacancy for the remainder of that term. Each member shall serve until their successor is appointed and qualified as provided by the appointing authority. Each member shall serve without compensation; however each appointing authority may determine whether to pay per diem to their respective members pursuant to their own policy and procedures. There shall be..r�c alternate members..of the_Board. nieffiber-ship en the Sub qtii4 It appointee, .. . 1 ARTICLE III- OFFICERS Section 3.1. Officers. The officers of the. Authority shall be a ehaif -Chair and a vim e1�1 Vice Chair, each of whom shall have the usual duties and powers of such offices, the duties and powers given to them by the Board from time to time, and those duties and powers prescribed by Minnesota law or these bylaws. The Chair and Vice Chair shall be elected annually by the Board. The Chair shall be the non-elected official member appointed by the City; the Vice Chair shall be appointed by the Ramsey County Board from its members on the JDA Board. Section 3.2. Chair. The char air shall preside at all meetings of the Board. Except as otherwise authorized by resolution of the Board, the ehaffChair shall sign all contracts, deeds, and other instruments made or authorized by the Board. At each meeting the eh-c*, Chair shall submit such recommendations and information as he or she may consider proper concerning the business, affairs, and policies of the Authority. Section 3.3. Vice Chair. The vie =Vice..Chail shall perform the duties of the ehaffChair in the absence or incapacity of the ehair- air. In case of the resignation or death of the hair,the : ehafrVice Chair shall perform the duties of the ehai�Chair until such time as the Board shall elect a new e aif hair. Section 3.4. i Admini trative Director. The "Lead ��appoh�wed-�y the County shall sefv as the exeeuti.v° difeetEw oin he Ad1x1i 'strative Direc r of the Authority. The e)iee e dife4o�Adlninistrative Director shall be the chief a, veadministrative officer of the Authority, shall have general supervision over the administration of its business and affairs, subject to the direction of the Authority, and shall have such additional responsibilities and authority as the Board may from time to time by resolution prescribe. The e*e , ive direete Administrative Director shall serve at the pleasure of the County. Section 3.5. Development Direc r. The City shall a int the DeveloPL-ent..Diector o the Authority. The Develonment Director shall have eneral s ervision aver code enforcement activi 'e on the T AAP Site and avers e he JDA develo me reviewcess subject to the directio the d and steal ve such additional re nsibil'tie and a th t as t 1 and a Page 2 of 7$ 421119v4.5 MT'N TW 185-1 time tQ time by resolution resc 'be he Devgj o me t Director s all erve at the le ure of the Cif Section 3.6. Additional Personnel. The Board may from time to time employ such personnel as it deems necessary to exercise its powers, duties, and functions. The selection and compensation of such personnel shall be determined by the Board, in consultation with the City and County. Section -3-.&37. Advisory Committees. The Authority may by resolution establish one or more advisory committees to the Authority. Section 3 !. Signature Authority. The following signature authority shall be authorized for transactions executed under direction of the Board: (a) All orders and requests for checks of the Authority for the payment of money as directed by the Board shall be signed by the ehdffCh r and the exee ,five difeetof dministrative Director. (b) All contracts, deeds and other instruments made or authorized by the Board, except as otherwise authorized by resolution of the Board, shall be signed by the chair hair and the eNeet4ive dir- '^MAdmjnistrative IY ect r. (c) The Nice Chair shall have the capacity to sign as an alternate officer of the Authority under extenuating circumstances such as lengthy excused absence, vacancy, termination, resignation, incapacitation or death of the ehaffChair or of the emeetitive difee e Admi arative Director. For purposes of definition, absent is defined as a period, usually significant in length, during which ehaii---Cjiair is away and/or unable to fulfill the ehairC air's role within the Authority leading to the potential for business issues of the Authority to be delayed and/or deadlines to be missed. Section 3-.8-399. Vacancies. Should the office of Chair or Vice Chair become vacant, the original appointing authority, the City or County respectively, shall appoint that officer's replacement for the unexpired term of that office. ARTICLE IV—FINANCIAL MATTERS Section 4.1. Fiscal Year. The fiscal year of the Authority shall be the same as the fiscal year of the County, a calendar year. Section 4.2. Accounting System and Audits Books and Records. The financial records and financial statements of the Authority shall be prepared, audited, filed, and published or posted in the manner required for the financial statements of the County by a fiscal agent for the Board appointed by.the County (the "Fiscal Agent"). The books and records of the Authority shall be public records maintained in accordance with state law and with such rules, regulations, and ordinances adopted by the County for maintaining public records. Page 3 of 4 4211[9v35 MTN Tw185-1 Section 4.3 Expenditure of Public Money. All Authority money is public money. An Authority check or electronic funds transfer ("EFT") must be signed pursuant to County requirements upon the request of the Chair and 1c6-veAdministrative Director, unless as described above in Section 3.7, pursuant to the procedures provided by the Fiscal Agent. The check or EFT must state the name of the payee and the nature of the claim for which the check or EFT was issued. 4.3.2. The JDA shall develop a reimbursement policy including—paynw t priority for payment to the City and County of allocated fee or other income described in the Joint Agreement. The policy shall provide for monthly reimbursement to the City and County where reasonable and practical. 4.3.4. The JDA may establish independent JDA bank accounts, to be managed by the Fiscal Agent, into which all revenue receipts generated by and belonging to the JDA, and those proceeds which the City and County may authorize to be borrowed as interfund loans, shall be deposited intact to the credit of such JDA accounts. 4.3.5. No disbursements shall be made from such accounts for non-JDA expenses and purposes. Section 4.4 Reports to the City and County. Annually, at a time and in a form fixed by the City Council and the County Board, the Authority shall make a written report giving a detailed account of its activities and of its receipts and expenditures during the preceding calendar year, together with additional matters and recommendations it deems advisable for the economic development of the TCAAP Site. Section 4.5 Financial Statement. Annually, or more often as requested by the City and County, the Authority shall examine the Fiscal Agent's detailed financial statements, together with the Fiscal Agent's vouchers, filed with the Board, The financial statement must show all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the Authority's credits and assets, and its outstanding liabilities in a form required for the city's financial statements. If the Authority finds that the statement and vouchers are correct, it shall approve them by resolution, enter the resolution in its records and provide copies to the City Council and the County Board. Section 4.6 Budget: Finance Matters. The Authority shall atra-prepare an annual budget " udget). With the first annual budget and in subsequent years, the JDA shall each year prior to May 1 prepare an annual operations budget that estimates funding required by the JDA to conduct its business over the next calendar year. The JDA shall coordinate its budget process with the City and County budget planning process. Prior to September 1 of each year, the JDA shall, after its review and approval, submit the annual budget to the City and County. The budget shall be substantially balanced. The Budget shall follow the format as established by the JDA after consultation with the City Finance Director and the County Director of Finance, and at a minimum provide at least the detail required by § 2.3.4 of the Joint Agreement. Page 4 of-7$ 421119v45 MTN TW185-1 4.6.1. The City and County may determine that a service or services as described in the Budget are available from either the City or County and direct the JDA to purchase such service at that Party's cost, with payment to be made by the JDA from its authorized funds as stated in the Budget. 4.6.2. The annual budget proposed by the JDA shall be reviewed and transmitted to the City and County. Each shall review, provide comments to the JDA and the other and approve the annual budget. The proposed JDA annual budget approved by the City and County pursuant to this process shall be reported back to the JDA by November 15 (preceding the ensuing calendar/fiscal year). Thereafter the JDA shall adopt and implement the budget approved by the City and Countykthe "Budget"_. The BUdge=t may be amended consistent with the process described in this Section. 4.6.2. The JDA may incur expenses and make expenditures that may be necessary to the effectuation of its purposes and powers, in conformance with the statutory requirements applicable to contracting and purchasing practices of the City and County} including Minnesota Statutes &�383A and 4 1.345a and the Budget. 4,63, The Administrative Director shall have the authorit to a rove ex en 'cures consistent with the gpprQyed B-udget. Section 4.7 Employees, Services, Supplies, and Contracts. The Authority shall have all of the power and do all of the things permitted by Minnesota Statutes, Section 469.097, as amended, including but not limited to: employing technical experts and other employees as it may require; contracting for the services of consultants, agents, public accountants, legal services, and such other persons or services as it may need to perform its duties and exercise its powers; purchasing supplies and materials; and, using City and County facilities, offices, and staff, as respectively appointed by the City and County, in the exercise of its powers and the performance of its duties. Section 4.8 Execution of Contracts. The Authority may make and enter into contracts pursuant to Minnesota Statutes, Section 469.101 and other applicable law. All contracts and other written agreements or instruments to which the Authority is a party or by which the Authority may be bound must be executed by the ehf4f hair and the 4keeterAdministratiy, Director. If the ehakChair or the exeeutiv et-,fAdministrati_v_e irecto is absent or otherwise unable to execute a document, the Nice Chair may execute the document in place of one individual, but not both. Section 4.9. Reports. The JDA shall prepare an annual report at the end of each calendar/fiscal year and submit such report to the City and County not later than February 15 of the succeeding calendar/fiscal year. The JDA shall also prepare and present to federal and state officials such reports and audits as may be required by law, regulation, or contract. ARTICLE V—MEETINGS Page 5 of-7$ 421119va5 MTN TW 185-1 Section 5.1. Regular MeetinLs. The Board naayshall hold regular meetings according to a meeting schedule adopted or revised from time to time by resolution of the Board, and shall hold at least one regular meeting per year. Unless otherwise agreed by the City and Cou t a eetin s o the ARd orit shall e held at t_heArdcn Hik City hall. The Board shall not meet at times of regularly scheduled meetings of the Ramsey County Board or Arden Hills City Council unless agreed to by the City and County. 11 eetin s of the a rit shall be c ducted ursu he requirements of the Minne t en Meeting Law "OML" d the Minnesota Gover e to Practices Act " G PA" as ended. Section 5.2. Special Meetings. Special meetings of the Board may be called by the c-laa Chair or any two i =EcrsCommissionem for the purpose of transacting any business designated in the call notice. The call notice for a special meeting may be delivered to each eem ,-� Commis,%Qner or may be mailed to the business or home address of each eenHnOmonetC at least three (3) days prior to the date of such special meeting. Notice of any special meeting shall also be posted and/or published as may be required by law. Section 5.3. Quorurn. The powers of the Authority shall be vested in the Board. T4ifee+3) eomfnissioneimiEgur 4 Commissioners shall constitute a quorum for the purpose of conducting the business and exercising the powers of the Authority and for all other purposes,but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Board upon a vote of a majority of the Commissioners present. Each member of the• DA Board shall have one vote. Section 5.4. Order of Business. At the regular meetings of the Board the following shall be the order of business as directed by the Chair: 1. Open meeting, roll call of fsC2mrni=s=sLo=n=ers present 2. Approval of a.enda 3. Approval of4he minutes of-p;;:.<<- � eLti�:g 4. rapproval of consent agenda 5. 01d business 6. Public hearings 7. New business n, EweutiveA Administrative Director's report 9. Aeeetif4s payable Develo ent Direct re o 0thff 10 mmi, i ner a da e reports;-een ntmieatiefl-s 11. Adjournment Section 5.5. Adoption of Resolutions. Peselutiens&resolu ion of the Board shall be deemed adopted if a quorum. i&nm&e=nA and the re cation is approved by not less than a simple majority of all Commissioners present, unless a different requirement for adoption is prescribed by law. . . Resolutions shall be reduced to writing and shall be executed after passage by the Chair and Exeeuti-ve&ministrative Director. All resolutions Page b of-7$ 421119v45 MTN TW 185-1 shall be written or transcribed and shall be retained in the journal of the proceedings maintained by the ., t Rec r in x Secretes. Section 5.6. Rules of Procedure. The meetings of the Authority shall be governed by Roberts Rules of Order,Newly Revised, as amended. The manner of voting on all questions coming before the Authority may be by voice vote or roll call. Upon the request of any Commissioner, the yeas and nays on any matter shall be entered in the minutes of the meeting. Section 5.7. Public Process. The JDA shall develop mechanisms for public involvement in any planning or review process, ' ' _ In addition tote reguirements o the ML and the MGDPA. the c n ideration and approval of development agreements. All public its aid°°Ceun in ,, .,1 ;, ,r : , dia� n.eess and related actions shall e c n istent wi the a licab e he in_ and n ice re uiremen for land use and develop-m-ent matters e uired-by Minnesota Statutes §§ 462.357-462 3 5 and 4 9.0 -46 .351 as ended. ARTICLE VI-CONFLICT OF INTEREST Section 6.1. Conflict of Interest. No eom i. Commissioner or employee of the Authority shall take any action or make any decision which could substantially affect the Commissioner's or the employee's financial interests or those of an organization with which the Commissioner or employee is associated. A eam issic.nff=Commissioner who has a potential conflict of interest shall not attempt to influence an employee in any manner related to the action or decision in question and shall not take part in the action or decision and shall not be counted toward a quorum during the portion of the meeting in which the action or decision is considered. In the case of an employee who has a potential conflict of interest, the matter shall be assigned to another employee who does not have a conflict of interest. The fact that the appointed elected official members of the Board represent their respective governing bodies on the Board is not deemed to be a conflict of interest merely because of such appointment. Section 6.2 Disclosure. Any ecn�iiCommissioner or employee who has a potential conflict of interest must submit to the Board a written statement describing the matter requiring the action or decision and the nature of the potential conflict of interest. Section 6.3 Exceptions. The exceptions specified in Minnesota Statutes, Section 471.88 apply to CoMMissi.o e and employees of the Board. ARTICLE VII-INDEMNIFICATION Section 7.1. Indemnification. The Authority shall be authorized by the fullest extent permitted by law to indemnify any person against expenses and liabilities arising by reason of the fact that the person is or was a Commissioner, officer, employee or agent of the Authority. Page 7 of-7$ 421119v45 MTN TW 185-1 Section 7,2. Insurance, The Authority may purchase and maintain insurance on behalf of itself and on behalf of any person in that person's official capacity against any liability asserted against that person and incurred by that person in such capacity whether or not the Authority would have been required to indemnify that person against liability as provided in Section 7.1. ARTICLE VIII- MISCELLANEOUS Section 8,1. Amendments to Bylaws. The bylaws of the Authority shall be amended only by resolution approved by at least four (4) of the members of the full Board at a regular or special meeting. Section 8.2 Consistency with Joint A-greeent. The Authority shall strive to ensure that its actions are consistent with the requirements of the Joint Agreement as it may be amended, and other objectives for the development of the TCAAP Site as jointly established by the City and County from time to time. TGAAPAItDEN HILLS AND RAMSEY COUNTY JOINT DEVELOPMENT AUTHORITY Chair .B u6*eAdministrative Director Dated: Page 8 of-7$ 42111905 MTN TW 185-1 Joint Development Authority ,-AVEN JHILLS TCAAP Redevelopment Project Ramsey County AGENDA ITEM 513 MEMORANDUM DATE: April 1, 2013 TO: Joint Development Authority Board of Commissioners FROM: Pat Klaers, City Administrator City of Arden Hills SUBJECT: Liability Insurance for the JDA Budgeted Amount: Actual Amount: Funding Source: n/a n/a n/a Summary The League of Minnesota Insurance Trust(LMCIT) is reviewing the Joint Powers Agreement(JPA)to determine how to address the insurance needs of the Joint Development Authority (JDA). Background/Discussion In order to get a better understanding for what the insurance needs are for the JDA, I met with our City Insurance Agent, Mark Lenz, from the Bearence Management Group. (The City obtains its insurance from the LMCIT; and the LMCIT requires that municipalities designate an agent as a condition of participating in the program.) provided Mark with the JPA and we met on March 4t"to discuss the roles and responsibilities of the JDA. Mark has also exchanged information with Georgie Schulte, Risk Management Consultant for Ramsey County, regarding JDA insurance, Mark has meet with LMCIT staff to discuss the insurance needs of the JDA.The LMCIT staff asked about the JDA budget, which does not yet exist, and for information on the Pollution Legal Liability policy for the County,which has not been purchased. Since the JDA is not expected to own equipment or property,the insurance issues appear to be mainly related to liability. According to Mark, the LMCIT will likely propose the Municipal Liability coverage plan for the JDA.This package coverage plan provides general liability,errors and omissions,directors and officers, employment practices liability and coverage for HIPPA. Most recently, I met with Mark again on March 26t"to review the JDA insurance situation and Mark expects to have a LMCIT proposal to present to the JDA in May. Joint Development Authority ,ARPEN HILLS TCAAP Redevelopment Project Ramsey Counly Resolution 2013-01 Joint Development Authority City of Arden Hills and Ramsey County April 1, 2013 WHEREAS, on February 27, 2013, the Joint Development Authority (JDA) Board of Commissioners determined by motion that the regular meeting date and time for meetings of the JDA would be the first Monday of the month at 5:30 p.m., and; WHEREAS, the JDA Board of Commissioners further determined by motion that the meetings would be held at the Arden Hills City Hall in the City Council Chambers; now, be it further RESOLVED, that the Joint Development Authority Board of Commissioners shall meet on the first Monday of the month at 5:30 p.m. at the Arden Hills City Hall, in the Council Chambers, for their regular business meetings. Joint Development Authority Board of Commissioners: Yea Nay Other Sand Ortega Hoiden Grant Huffman David Sand, Chair By: Heather Worthington, Administrative Director, JDA