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HomeMy WebLinkAbout04-16-13 PTRCNancy O Malley Cindy Garretson -- Jane Larson Don Messerly www.cityofardenhills.org Chuck Michaelson John Peck Harold Petersen Steve Scott Rich Straumann Matt Trites John Van Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well- infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF AGENDA APPROVAL OF MINUTES 2.A.Minutes Documents:FEBRUARY 26, 2013.PDF UNFINISHED BUSINESS 3.A.Parks And Open Space And Park Preserve Ordinances Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF, ATTACHMENT D.PDF 3.B.Don Messerly Dedication Plaque Documents:MEMO.PDF,ATTACHMENT A.PDF NEW BUSINESS 4.A.Joint Meeting Debrief 2013 Work Plan Discussion Documents:MEMO.PDF,ATTACHMENT A.PDF 4.B.Survey Monkey Question Discussion Documents:MEMO.PDF Site Meeting Discussion Documents:MEMO.PDF,ATTACHMENT A.PDF 5.A.City Council Report 5.B.Public Works/Parks And Recreation Report Documents: EARTH DAY TONY SCHMIDT CLEAN UP FLYER.PDF 6.A.Tuesday, May 21st 6:30 P.m. A quorum of the City Council may be present at this meeting. CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, FEBRUARY 26, 2013 ARDEN HILLS CITY HALL CALL MEETING TO ORDER Chair O’Malley called the February 26,2013, meeting of the Parks, Trails,and Recreation Committee to order at 6:30p.m. MEMBERS PRESENT: Committee Chair Nancy O’Malley, Committee Members Phil Kramlinger, Jane Larson(arrived at 6:35 p.m.),Don Messerly, Chuck Michaelson, Harold Petersen, Steve Scott, Rich Straumann, Matt Trites (arrived at 7:00 p.m.),and John Van Valkenburg. OTHERS PRESENT: Parksand Recreation Manager Michelle Olson,Council Liaison Fran Holmes and Guest Charles Kachel. ABSENT: Committee Member Cindy Garretson (excused)and Committee Member John Peck (excused). 1.APPROVAL OF AGENDA MOTION: Committee MemberMesserlymotioned to approve the agendaseconded by Committee MemberMichaelson. The motion carried unanimously(8-0). 2.APPROVAL OF MINUTES –January8, 2013 MOTION: Committee MemberMesserlymotioned to approve theJanuary 8,2013,minutesas presented,secondedby Committee MemberPeterson.The motion carried unanimously(8-0). 3.UNFINISHED BUSINESS A.Trail Priority Discussion Ms. Olson indicated that she has included a future trail listing mapand has revised the map and listing with the changes that were discussed at the January meeting. She indicated she did check with Public Works Director Maurer about restriping north Snelling Avenue (96 to Briarknoll) instead of having a trail. Mr. Maurer indicated it is not recommendedsince the segment is not wide enough. Discussion ensued and it was the consensus of the committee to take off “restriping” and to move this segment to low priorityand also to move segments N, C, and C1 to high priority.Committee Member Kramlinger indicated thesegments with safety concerns are the ones that should be high priority and felt those should alsobe ranked in order (i.e., I as #1andthen Eas #2, etc.). After further discussion the committee decided to only rank the two highest priorities. Parks, Trails & Recreation Committee Meeting MinutesFebruary 26, 2013 Page 2 B.Joint Council/PTRC Meeting Presentation Ms. Olson reported thatshe has put together a draft presentation based on comments and discussion from the January PTRC meeting. She also informedthat the Joint Council meeting date has been changed to Monday, March 18,at 6:00. She would like the committee to review and make changes to the attached draft presentation for the Joint Council meeting. Ms. Olson proposed Chair O’Malley start the presentation with the mission and purpose of the PTRC, the goals, and then the community involvement slide.Ms. Olson recapped that at the last meeting they had talked about getting input from Council on how toget more community involvement and suggested they ask Council if they would like the PTRC to do a survey. Discussion then ensued on the priorities and who would be responsible for presenting each topic at the Joint Council meeting. The consensus of the PTRC was to have Trail st Development as the 1priority with Committee Member Straumann presenting, the ndrd Freeway Park Enhancements as the 2priority, the Hazelnut Park Pavilion as the 3 th priority, and the Off-Leash Dog Park as the 4priority with Committee Member Michaelson presenting. The committee was also in agreement to take Buckthorn Eradication off the list of priorities and to move the Accessibility goal under the general goals category. Ms. Olson asked Mr. Straumann if he wanted an additional slide to talk about Ramsey County. Committee Member Straumann indicated he felt they could talkabout things that were done and what still needs to be done.Ms. Olson indicated she would go ahead and draft a slide and e-mail it to himfor review. It wasalso the consensus of the committee to insert a trail map before Committee Member Straumann’sslide. Ms. Olson indicated that for the Freeway Park slide she suggested enhancements based on discussions the PTRC had.The estimated cost for these enhancements came to approximately $66,000including labor. Chair O’Malleysuggested researchingthe idea of advertising on the boards to generate money for the parks.Ms. Holmes indicated she felt this idea was worth bringing to Council. Committee Member Scott volunteered to present the Freeway Park Enhancement segment of the presentation. Ms. Olson proposed the PTRC ask Council’s opinion on whether they would like the PTRC to explore putting a new picnic shelter at Hazelnut Parkthat would include flush toilets. Ms. Olson indicated the reasons discussed at our previous meeting, that Hazelnut is one of the City’stier 1 parks,it is regularlyused for sporting events,water hook up had been done when the irrigation system was put in which would make plumbing hook up easier,and parking is available. Committee Member Trite indicated he couldpresentthis portion of the presentation. Ms. Olson indicated she could send the presentation in note version and everyone could make their own notes in thenotes area of the slides. Parks, Trails & Recreation Committee Meeting MinutesFebruary 26, 2013 Page 3 Ms. Olson then reviewed the fourth priority, the Off-Leash Dog Park.Committee Member Michaelsonindicated he has gone to Shoreview to find out what costs are involved with the off-leash dog parkand any complaints they have had.Committee Member Michaelsonindicated the only complaint they have had is folks would like to have the parkset up so they can have small and large dogs alltogetherand that they would like to have the park open longer during the year.Committee Member Straumann suggested they try to obtainthe triangle property on Sunfish Lake from the National Guard for an off-leash dog park. Ms. Olson indicated that this property belonged to the National Guard and/or Army and would be difficult to obtain. She suggested thePTRC bring this up to Council if they feel this is something theywould like a report on. Ms. Olson asked if there was anything else that should be added to the presentation.Ms. O’Malley questioned if they had not talked about trying to increase handicap accessibility. Ms. Olson indicatedthat thiswas part of the work plan and something they will be looking at on a regular basis. She indicated theCity is ADA compliant in regards to the playgrounds and will soon be removing the existing gates for the trails.Committee Member Larson suggested they have a checklist when they do the parks/trail walk throughand volunteered to work on creating such a list. C.Other Unfinished Business Ms. Olson introduced new Committee Member Matt Trites. 4.NEW BUSINESS None 5.REPORTS A.City Council Report Council Liaison Holmes informed thatthe County is getting ready to purchasethe TCAAP property and that there will be a Joint Development Authority(JDA). The members of the Joint Development Authority are Mayor Grant and Councilmember Holden and Ramsey County Commissioners Rafael Ortega and Blake Huffman. The City appointed David Sandsas the Chair of the JDA as it was felt he would be a good choice having Chaired the Planning Commission.Ms. Holmes indicated the first meeting isscheduled fortomorrow night, February 27, at 6:30 at City Hall. The JDA will start planning for the development of TCAAP. Ms. Holmes also informed the City had to do an AUAR which is an environmental study of how the development of TCAAP will affect not only the TCAAP land but the surrounding land(traffic and environmental)and thenthe City will also need to revamp the Master Planthat was prepared 5 years ago. Ms. Holmes mentioned that bids for the project are due sometime in March and that Representatives Bev Scalze and Barb Yarusso are working with the County to look at road improvements to get traffic up to TCAAP and to determine accesspoints to the TCAAP property. Ms. Holmes informed that Blue Fox will be closing.John Roberts,who owns the industrial property behind Blue Fox, ispurchasing the building and will be tearingit down in order to build a small strip mall. Parks, Trails & Recreation Committee Meeting MinutesFebruary 26, 2013 Page 4 Council Liaison Holmes mentionedthat the microbrewery is still planning on going in at 1160 Red Fox Road. Ms. Holmes informed that signs have been erected for the East Street Flats which was the old HolidayInn site.They will have studio and 1-4 bedroom apartmentsand the retailer that will be going in there is Now Bikes.Now Bikes is currently located in Shannon Square but they feel they willhave more visibility at the East Street Flats location. She mentioned the City is still trying to find something for the Carroll’s Furniture building. Ms. Holmes stated that Hwy 10 and 96 will beclosing in May.Construction work will start March 25 or 26,the streets willclose in May,andin August constructionwill be complete enough so vehicles can travel west on Hwy 96 and turn up 10.The entire construction will be completed by mid-November. Ms. Holmes mentioned that the triangle parcel by PresbyterianHomes has finally been cleaned up and the City is now in the process of determing what they are going to do with that parceland will be placing agateway sign at the location. Ms. Holmes informed that in lieu of “Celebrating Arden Hills”Council is looking at having an ice cream socialin conjunction with the opening of Valentine Park at the end of June. The event may include music and some other activities. B.Public Works/Parks & Recreation Report Parks and Recreation Manager Olson informed that the ice rinks officially closed on Sunday, February 24,andthat they were actually open a week longer than scheduled. Therinks will still be available for use, but the City will not be maintaining them. Ms. Olson indicated she will bring rink use statistics to the next meeting. Ms. Olson explained that with the new website there is an Agenda Center which allows staff to do the agendas electronically. Ms. Olson indicated that if anyone prefers not to receive the paper version of the packetto let her know. She informed that she will continue sending out an e-mail with the linkto the packet. Ms. Olsonmentioned that she has provided a year end recreation report and that the programs highlighted in yellow are those that are in joint cooperation with Shoreview or another city. The statistics show enrollmentwas up from the previous year. Parks, Trails & Recreation Committee Meeting MinutesFebruary 26, 2013 Page 5 C.Ramsey County Parks and Recreation Report rd Committee Member Straumann reported that he attended the 3Annual Minnesota Bike Summit.He mentioned that James Oberstar was in attendance and that he talkedabout Safe Routes to School. Also promoted was Safe Routes to School from Minnesota funds since Federal funds cannot be used for Safe Routes to School for high schools. Work is also being done on gettingfunding for the bridge over 35W and 96.Mr. Straumann also reported that Ramsey County is doing some things regarding buckthorn control and will be providing more information on thatin the future.He also informedhe is now on the Board of the Friends of Ramsey County Parks and Trails and there is a brochure included where onecan donate a tree to a park.He also reported that a Community Center/ Armory is being proposed between the Public Works building and the National Guard property. It was questioned whether the City actually would be contributing to the Community Center. Council Liaison Holmes indicated she thought what had been decided was that the City would not contribute the 25 percent but would remain involved so thatthe City could make some of the amenities, like the gym and exercise equipment, available to the community. Ms. Olson indicated she would do some checking into the current status of this, but also felt the City was not contributing. ADJOURNMENT MOTION: Committee MemberScott moved to adjournat 8:07p.m., seconded by Committee Member Michaelson.The motion carried unanimously (10-0). NEXT MEETING The next meetingis scheduled for March18,2013at 6:00 p.m. MEMORANDUM DATE: April 16, 2013 TO: Parks, Trails and Recreation Committee Michelle Olson, Parks and Recreation Manager FROM: Matthew Bachler, Community Development Intern SUBJECT: Parks and Open Space and Park Preserve Ordinances Action Requested Review draft Parks and Open Space (P/OS) Ordinance and Park Preserve (PP) Ordinance and provide further direction. Review Diversion and Disposal of Recreation Areas Ordinance. Background The City completed its Parks, Trails, and Open Space (PTOS) Plan in 2002. The PTOS Plan addresses demographic and recreational rk, trail, and recreation needs. Several recommendations entail renovating existing park space, as well as improving the accessibility of these resources. The Parks, Trails, and Recreation Committee and City staff have since made significant progress in implementing the goals listed in the PTOS Plan. In September of 2009, the City Council adopted the Arden Hills 2030 Comprehensive Plan. The priorities, and decision-making processes. Several policies and goals contained in the plan address the protection of open space and outdoor recreational amenities: Chapter 6 - Land Use: Evaluate and amend the land use regulations to achieve the highest possible development standards, enhance the natural environment, protect public health, support a vital mix of land uses, and promote flexible approaches to implement the Comprehensive Plan. Provide a balanced mix of residential, park, open space, and commercial land uses. Chapter 9 Parks and Recreation: Develop, maintain, and encourage the use of a system of neighborhood parks and pathways that are safe and engaging. City of Arden Hills Parks, Trails and Recreation Committee Meeting for April 16, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\PTRC 4.16\PTRC Memo Parks and Open Space.docx Page 1 of 4 Chapter 10 Protected Resources: lakes, wetlands, and other unique or significant natural resources. The Comprehensive Plan identifies a total of 576 acres of park and open space land, and (P/OS) as an existing and future land use designation (Attachment A). Park and open spaces are defined in the plan as reas designated as public The City owns and maintains 15 of these parks, which cover 145 acres. Ramsey County Parks and Recreation manages the remaining 431 acres of park and open space land. This land is contained in two regional parks Tony Schmidt Regional Park and Rice Creek North Regional Trail. Park Preserve (PP) is an additional future land use designation applied to open space areas in the City. Park preserves 1,472 acres are categorized as park preserve in the plan, all of which are located on the Arden Hills Army Training Site (AHATS), which consists of the eastern portion of the former TCAAP property. Currently there is not a distinct district set aside for parks or open space areas within zoning code regulations. These facilities are integrated into residential or business-oriented zoning districts as permitted or conditional uses. One way that the City could better protect its parks and open spaces is through the creation of separate districts for these uses. This would allow the City to provide clearer guidance for the regulation of such areas. A park and open space district and park preserve district would also assist in the implementation of the 2030 Comprehensive Plan by solidifying its objectives within the City Code. The outcome would be greater consistency between the adopted Comprehensive Plan, future land use map, and zoning code regulations. Staff looked at several other cities across the Twin Cities metropolitan region to gain a sense of how other communities regulate park and open space land. Burnsville, Brooklyn Park, Roseville, Shoreview, White Bear Lake, and Mounds View are examples of cities that regulate parks and/or open space through the zoning code: Burnsville has two open space districts: a and a . Park DistrictConservancy District Brooklyn Park zones parks separately in their . Conservancy District Roseville has a Park and RecreationDistrict. Shoreview has an . Open Space District White Bear Lake has an and a Open Space Conservation DistrictPublic Facilities . District Mounds View has a Conservancy, Recreation, and PreservationDistrict There is variety in the purpose, length, and specificity of these ordinances, with some regulations having greater alignment with the Citys land use objectives than others. Staff inventoried and consolidated permitted uses, conditional uses, accessory uses, procedures, and other provisions City of Arden Hills Parks, Trails and Recreation Committee Meeting for April 16, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\PTRC 4.16\PTRC Memo Parks and Open Space.docx Page 2 of 4 outlined in the sample of communities. Using the objectives in the 2030 Comprehensive Plan in conjunction with the inventory of other communities, Staff prepared working drafts for the possible adoption of a new Parks and Open Space (P/OS) and Park Preserve (PP) zoning district. Discussion The drafts for the proposed Park and Open Space Ordinance and Park Preserve Ordinance currently include three primary sections: 1.A description of the intent of the ordinance; 2.A subdivision outlining permitted uses; and 3.A subdivision listing special regulations. The intent of the ordinances and the list of permitted uses were designed to give the City . s Additional points of discussion might include the following: Are there any types of uses or facilities that should be permitted in the Districts that are not currently listed in the draft ordinances? Do the drafts provide the City Council with enough guidance to effectively evaluate proposed conditional uses and their potential impacts on park and open space land? Other special regulations that might be appropriate. The Planning Commission discussed this topic at their April 3, 2012 meeting. Comments from this meeting have been incorporated into the attached draft Parks and Open Space (P/OS) Ordinance and Park Preserve (PP) Ordinance (Attachment C). Staff is requesting that the PTRC review the draft ordinances and provide comment on them. In order to adopt the new Districts, the Planning Commission will need to hold a public hearing and make a formal recommendation to the City Council. No Net Loss of Park Land Previously, the Planning Commission had requested that Staffinclude a provision inthe Parks and Open Space Ordinance that would require the City to replace any converted or transferred park space with an equivalent amount of park land within city limits. Upon further research, Staff found that such an ordinance already exists in the City Code: Section 720.09, Diversion and Disposal of Recreation Areas (Attachment D). Staff reviewed a similar ordinance adopted by the City of St. Paul and found that the two ordinances generally include the same provisions and stipulations. existing ordinance. City of Arden Hills Parks, Trails and Recreation Committee Meeting for April 16, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\PTRC 4.16\PTRC Memo Parks and Open Space.docx Page 3 of 4 Action Requested Review draft Parks and Open Space (P/OS) Ordinance and Park Preserve (PP) Ordinance and provide further direction. Review Diversion and Disposal of Recreation Areas Ordinance. Attachments A.City of Arden Hills 2030 Future Land Use Map B.City of Arden Hills Zoning Map C.Working Draft: Sections 1320.13 and 1320.14 Special Requirements for the Parks and Open Space District and Park Preserve District D.Arden Hills City Code 720.09, Diversion and Disposal of Recreation Areas City of Arden Hills Parks, Trails and Recreation Committee Meeting for April 16, 2013 P:\Planning\Planning Cases\2013\PC 13-004 - Zoning Code Amendment - Parks and Open Space and Park Preserve District (Pending)\PTRC 4.16\PTRC Memo Parks and Open Space.docx Page 4 of 4 Attachment A Attachment B %(d& Zoning Map )m M-B - Mixed Business )m %(d& M-R - Mixed Residential ?@A÷ ?A÷@ R-1 - Single Family Residential R-2 - Single & Two Family Residential District R-3 - Townhouse & Low Density Multiple Dwelling District R-4 - Multiple Dwelling District B-1 - Limited Business District B-2 - General Business District B-3 - Service Business District )m B-4 - Retail Center District N-B - Neigborhood Business %(h& C-C - Civic Center District G-B - Gateway Business I-1 - Limited Industrial District I-2 - General Industrial District I-FLEX District%(h& Railroad Right-of-Way %(d& Water The zoning district designations represented on this map correspond to the City of Arden Hills official Zoning Map. Questions concerning the Zoning Map should be directed to City Hall. Zoning designations are subject to change. Please refer to the Zoning Code for complete information. Adopted: April 12, 1993 Last Updated: May 17, 2011 0.200.20.40.60.80.1 COUNTY ROAD D W Miles Attachment C 1320.13 Parks and Open Space (P/OS) District Special Requirements for the . The Parks and Open Space District is intended to apply to publicly or privately owned lands that provide recognized outdoor recreational or open space resources for public use. Areas included in the district are to be kept undeveloped due to their value as recreational land, surrounding land uses, restrictive water tables, drainage and soil conditions, topography, significant and valuable vegetation and/or wildlife habitat. A comprehensive system of parks and open space is meant to contribute to public wellbeing by enhancing active and passive outdoor recreational opportunities, preserving sensitive natural areas and wildlife habitat, and preventing the overcrowding of land. Subd. 1 Permitted Uses. The following uses are permitted within the P/OS District: A.City-owned park facilities and recreational uses. B.Trail systems. C.Gardens, public or community (flower or vegetable) D.City-sponsored events. E.Essential services, renewable energy systems, and utilities. Subd. 2. Conditional Uses. The administrative and review procedures established in Section 1355.04 Subd. 3, Conditional Use Permits shall be followed for any proposed building, structure, or land use that is considered conditional in the P/OS District. A.The following uses are conditional within the P/OS District: 1)Privately-owned park facilities and recreational amenities. 2)Public uses other than those specified in Section 1320.13, Subd. 1. B.Proposed conditional uses will be evaluated by the City Council based on the following considerations: 1)The effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of surrounding land. 2)The compatibility of the proposed use with the natural features and recreational amenities of the Parks and Open Space District area. Attachment C Subd. 3. Special Regulations in the P/OS District: A.The City shall strive to protect and enhance the parks and open space system, and shall seek to increase the amount of park and open space land, considering the public needs along with acquisition and maintenance costs. B.Uses within the P/OS District may not impede the use of adjoining properties. C.If the City determines in its review of site and building plans for developments within the P/OS District that the protection of natural features requires certain performance standards, the City may require additional development standards to protect those features. D.All renovations must be in compliance with the Americans with Disabilities Act (ADA) requirements. 1320.14 Park Preserve (PP) District Special Requirements for the . The Park Preserve District is intended to provide for a district for the protection of valuable natural and scenic areas which are to be preserved for public use or private open space. The park preserve district may be applied to either publicly or privately owned land. Areas included in the district are to be kept undeveloped due to restrictive water tables, drainage and soil conditions, topography, significant and valuable vegetation or wildlife habitat, and/or unique natural features. Subd. 1 Permitted Uses. The following uses are permitted within the PP District: A.Public and private permanent open space. B.Public and private natural conservation and wildlife management areas. C.Nature study areas and arboretums. D.Recreational trail systems. E.Any facility, building, or structure controlled by either the Minnesota National Guard or Army Reserve located on the Arden Hills Army Training Site. F.Any use or activity carried out by either the Minnesota National Guard or the Army Reserve on the Arden Hills Army Training Site. Attachment C Subd. 2 Special Regulations in the PP District: A.Uses within the PP District may not impede the use of adjoining properties. B.All renovations must be in compliance with the Americans with Disabilities Act (ADA) requirements. Attachment D The Code of the City of Arden Hills, Minnesota /w¦·;©  w;-©;¼š“ !©;­  u  5zÝ;©­zš“ “7 5z­¦š­Œ šE w;-©;¼š“ !©;­u {Ò,7u u ! ¦©š¦š­Œ ·š 7zÝ;©· ©;-©;¼š“Œ ©;­ ·š š·w;© Ò­;­ š© shall be forwarded to the Ci·ä³­ ¦©‰ “7 ©;-©;¼š“ -š’’zÆ;; Eš© ©;Ýz;Þ “7 ©;-š’’;“7¼š“­u w; ¦©‰ “7 ©;-©;¼š“ -š’’zÆ;; ­wŒŒ ­Ò,’z· z·­ later than sixty (60) days from the date upon which it receives Subd. 2. Upon receipt of the ¦©‰ “7 ©;-©;¼š“ -š’’zÆ;;³­ ©;-š’’;“7¼š“­r ·w; /z·ä /šÒ“-zŒ ­wŒŒ -š“7Ò-·  ¦Ò,Œz- w;©z“m ¦©;-;7;7 ,ä ·;“ › {Ò,7u u !· ·w; -š“-ŒÒ­zš“ šE ·w; ¦Ò,Œz- w;©z“mr ·w; /šÒ“-zŒ ’ authorize the diÝ;©­zš“ š© 7z­¦š­Œ šE ©;-©;¼š“Œ ©;­ zE z· 7;·;©’z“;­ ·w· ­ ·w; ,;­· z“·;©;­· šE ·w; /z·äu w; /šÒ“-zŒ ­wŒŒ ©;¨Òz©; ·w· 7 acquired to replace those areas diverted or disposed. Subd. 4. The Council shall obtain from a qualied independent appraiser an appraisal of ’©‰;· ÝŒÒ; šE ·w; ©;-©;¼š“Œ ©;­ ·š ,; 7zÝ;©·;7 š© 7z­¦š­;7 receives less than the appraised fair market value of such land,e funds from the capital improvement budget to equal the deciency. Subd. 5. The net proceeds or funds received or allocated, and in 7zÝ;©­zš“ š© 7z­¦š­Œ šE ©;-©;¼š“Œ ©;­ ­wŒŒ ,; ’z“·z“;7 zll be Ò­;7 š“Œä Eš© ·w; ¦Ò©¦š­; šE -¨Òz©z“m 77z¼š“Œ ©;-©;¼š“Œ ©; {Ò,7u u !ŒŒ ¦©š¦;©·ä -š“Ý;ä;7 š© 7;7z-·;7 · “ä ¼’; ·š ·w; /z Ò­;­ ­wŒŒ ,; ©;­·©z-·;7 z“ Ò­; Eš© ©;-©;¼š“Œ ¦Ò©¦š­;­ š“Œä “e by the City, ·w; ¦©š¦;©·ä ’ä “š· ,; ·w;©;i;© 7z­¦š­;7 šE z“ ·w; ’““;© ¦©šÝ other manner. AGENDA ITEM MEMORANDUM DATE:April 16, 2013 TO:Parks Trails and Recreation Committee FROM:Michelle Olson, Parks and Recreation Manager SUBJECT:Don Messerly Dedication Plaque Requested Action Motion to recommend specific wording for the Don Messerly Picnic Shelter Plaque. In addition, staff is looking for input on how to display the plaque. Background The PTRC dedicated the Valentine Park Picnic Shelter to current committee member Don Messerly in August of 2012. A copyof the resolution is attached for review (Attachment A). Committee Members John Peck and Chuck Michaelson have been working with staff on language for the plaque. Below is proposed language: DONMESSERLY PICNIC SHELTER Officially designated by Resolution No. 2012-026 on August 12, 2012 by the City of Arden Hills City Council. “In recognition of Don’s many years of service, preserving our natural beauty and making Arden Hills a great place to live and raise a family” Requested Action Motion to recommend specific wording for the Don Messerly Picnic Shelter Plaque. In addition, staff is looking for input on how to display the plaque. CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2012-026 A RESOLUTION SUPPORTING THE DEDICATION AND DESIGNATION OF THE NEW PICNIC SHELTER TO BE INSTALLED AT VALENTINE PARK AS THE DON MESSERLY PICNIC SHELTER. WHEREAS , Don Messerly has been a long standing citizen of Arden Hills; WHEREAS , Don Messerly has dedicated countless hours of service to the betterment of the parks and trails of Arden Hills; WHEREAS , Don Messerly has served regularly on the Arden Hills Parks Trails and Recreation Committee since 1983; WHEREAS , Don Messerly has been instrumental in obtaining donations for the park system through his volunteer service time; WHEREAS , Don Messerly has worked tirelessly to improve Valentine Park; WHEREAS , Don Messerly initiated efforts to establish a prairie restoration project at Crepeau Nature Preserve; WHEREAS , Don Messerly inspires those around him to value our City and take part in its improvement; NOW, THEREFORE, BE IT RESOLVED that the City of Arden Hills dedicates and designates the new picnic shelter at Valentine Park as the Don Messerly Picnic Shelter. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS th 13 DAY OF AUGUST, 2012. _________________________________________ David Grant, Mayor ATTEST: _______________________________________ Patrick Klaers, City Administrator AGENDA ITEM MEMORANDUM DATE:April 16, 2013 TO:Parks Trails and Recreation Committee FROM:Michelle Olson, Parks and Recreation Manager SUBJECT:Joint Meeting Debrief, 2013 Work Plan Discussion Requested Action The PTRC may want to take this time to discuss their thoughts on how the meeting went, create their work plan based on ideas shared at the meeting and any other related discussion that the committee is interested in. Background The March 18, 2013 joint PTRC/City Council meeting went well. There was good discussion on all topics on the agenda. The City Council agreed to the 2013 committee goals and proposed work plan presented at the meeting(Attachment A).Staff has included a draft schedule for the work planthat the committee can revise and edit at Tuesday night’s meeting (Attachment B). Requested Action The PTRC may want to take this time to discuss their thoughts on how the meeting went, create their work plan based on ideas shared at the meeting and anyother related discussion that the committee is interested in. Attachment A Commission and Committee: Committee Name: Parks Trailsand Recreation Committee (PTRC) A.General Purpose for Committees and Task Forces: While the City Council and City Staff have the sole responsibility for all activities within the City of Arden Hills, from time to time they find it desirable, advantageous, and necessary to bring together residents of Arden Hills in order to broaden and enrich the discussion around possible decisions. As an example, the City Council’s ability to debate and consider far-ranging alternatives is stifled by the risk that the mere discussion of alternatives will engender them with undeserved merit. In addition, Arden Hills will alwaysseek to hire the most qualified and capable employees, but in doing so we will frequently hire staff that is not intimately connected to the Arden Hills neighborhoods. Therefore, it is critical that the City create a mechanism where the City Staff can get unfettered and unbiased reaction to their novel thoughts and ideas. The Commission, Committee, and Task Forces are established to broaden and enrich the content that will ultimately be enacted or authorized by the elected City Council. B.Mission/Purpose: Parks, trails, recreationand natural resourcesin Arden Hills increase the desirability of the city as a place to live or work, enhance the health and well-being of citizens and guests, and improve the value of citizens’ property. The Parks, Trails, and Recreation Committee (PTRC) represents the interests of Arden Hills citizens in leading the continuingdevelopment, expansion,and improvement of thoseresources. The PTRC recommends to the City Councilactions that support those interests; monitors the use of and the improvements in parks, trails, and recreation; and collaborates with other City committees and commissions inimprovingparks and trails. C.Goals: ONGOING and AS NEEDED: 1.Recommend actions that advance the vision for parks, trails, and recreation. 2.Assist in identifying ongoing parks and trails maintenance/improvementpriorities. 3.Recommend and reviewgrant opportunities, sponsorships, and partnerships for parks and trails. 4.Assist, advise, and monitor plans for parks, trailsand recreationwithinTCAAPat the appropriate time. 5.Continue to work with Ramsey County on mutually beneficial trail/park projects and activities. 6.Monitor potential road improvements to encourage inclusion of pedestrian friendly infrastructure whenever possible. 7.Look to enhance/add recreational opportunities in our parks. 8.Recommendfuture enhancementsfor the 5 year Capital Improvement Programeach year. 9.Sponsor and organize Community events such as clean up day and buckthorn removal day(s). 10.Prepare regular(every other month) articles that the Committee would like to see highlighted in the City newsletter. 1 D.Committee Expectations: While the work required of PTRC members will vary both across members and across time, the following expectations are generally held of all committee members: 1.The interests of Arden Hills and its citizens are foremost 2.Participation of PTRC members is key to their contribution~ a.Members should be present and involved in meetings of the committee. b.Members should be actively engaged in discussing issues, sharing perspectives, and raising questions that are essential to good decision-making. c.Effective participation derives from continually learning about Arden Hills parks, trails, and recreation and the physical and political environments in which they exist. This learning includes those formalopportunities afforded by the PTRC, as well as informal opportunities that occur in the course of one’s activities. d.As a general guideline, members should expect to spend approximately 3to 4hours per month in their work on the committee. 3.The PTRC is a group of peers –no one member has more standing or power than others. 4.Respect for the opinions of each other, and for those with whom the PTRC interacts, is a hallmark of the committee’s work. Members seek clarity in presenting their views, and represent a sense of stewardship in all that they do. 5.PTRC members engage in continual self-assessment of their performance on the committee. As needs arise, they seek education and skills necessary to their performance. As a collective, the committee develops changes in its composition, structure and function as needed. 6.The PTRC provides opportunities for the education of its members, both as part of committee meetings, and through access to educational events in other settings. Members actively engage in this education as part of their responsibility to the committee. 7.Some of the work of the PTRC is in areas of subjective judgment, where there is not enough hard information to make the decisions that are necessary. Members who are most successful in these decisions are those who are aware of the values they hold, willing to engage in the discussion of those values, and respectful of those values held by others that may differ from their own. 8.The PTRC is composed of individuals with diverse perspectives and experience. The committee benefits from the contrasts that this diversity engenders, and seeks to improve the decisions it makes and the actions it takes by understanding the conflicts and resolving the disputes that arise in the discussion of issues and plans. 2 DRAFT Parks, Trails and Recreation Committee Workplan –2013 2013 Work Plan Priorities 1. Trail Development 2. Freeway Park Enhancement 3. Hazelnut Picnic Shelter Enhancement 4. Off Leash Dog Area JANUARY 1.Review and finalize goals and work plan 2.Prepare presentation for Council/PTRC Joint Work Session FEBRUARY: 1.Trail Priority Review 2.Prepare for Joint Meeting MARCH: CITY COUNCIL/PTRC JOINT WORK SESSION 3.Review goals and work plan with Council 4.Discuss priorities APRIL: 1.Parks and Open Space Ordinance Presentation 2.Joint Meeting Debrief/Work Plan 3.Survey Monkey Question Discussion 4.Ice Rink Season Review 5.Pick meeting locations for off-site meetings 6.Prepare for Clean Up Day at Tony Schmidt Park MAY 1.5 year CIP PreliminaryDiscussion 2.Off Leash Dog Area/Freeway Park Improvement Discussion 3.Park Amenity Discussion 4. Survey Monkey Follow up Discussion 4.Hazelnut Park Picnic Pavilion Discussion Over JUNE 1.Park Tour 2.Valentine Park Re-Grand Opening Involvement 3.5 YearCIP Review/Recommendation JULY 1.All Committee Barbeque AUGUST NO MEETING SCHEDULED?or TRAIL WALK IN CITY? SEPTEMBER 1.Discuss details of Clean up Day 2.TBD 3.TBD OCTOBER 1.Review Recreation Activities and Statistics 2.Review Comprehensive Plan Goals/Plans NOVEMBER 1.Goal setting discussion for2014 DECEMBER 1.Establish and recommend goals and work plan for 2014 AGENDA ITEM MEMORANDUM DATE:April 16, 2013 TO:Parks Trails and Recreation Committee FROM:Michelle Olson, Parks and Recreation Manager SUBJECT:Survey Monkey Question Discussion Requested Action To brainstorm potential questions for a resident survey using Survey Monkey. Staff can take the questions back and create the survey and bring back for approval at the next meeting. It would then need to go to Council for approval. Background One of the work items that the PTRC requested of Council at the March 18, 2013 joint meeting was input on the possibility of the committee drafting a survey using Survey Monkey to seek input from the residents of Arden Hills on parks and trails. The Council consensus was to allow the PTRC the opportunity to put a survey together and bring back to Council for review and approval. Chair O’Malley requested that each PTRC members bring a few suggested questions to share at Tuesday night’s meeting so that a survey can begin to be formed. Requested Action To brainstorm potential questions for a resident survey using Survey Monkey. Staff can take the questions back and create the survey and bring back for approval at the next meeting. It would then need to go to Council for approval. AGENDA ITEM MEMORANDUM DATE:April 16, 2013 TO:Parks Trails and Recreation Committee FROM:Michelle Olson, Parks and Recreation Manager SUBJECT:Off Site Meeting Discussion Requested Action Review the PTRC meeting schedule and select off site locations for meetings, as the committee and staff feel appropriate. Background The Committee has expressed interest in scheduling a number of regular monthly meetings in various parks throughout the City during the spring/summer time. Staff is including a PTRC meeting calendar for review (Attachment A). Requested Action Review the PTRC meeting schedule and select off site locations for meetings, as the committee and staff feel appropriate. PTRC 2013Schedule Meeting dates, times and locations are subject to change. Tuesday*January 86:30 P.M.City Council Chambers Tuesday*February 266:30 P.M.City Council Chambers Monday**March 185:00 P.M.City Council Chambers TuesdayApril166:30 P.M.City Council Chambers Tony Schmidt Park or City park SaturdayApril209:00 A.M.Earth Day Clean Up Event TuesdayMay 216:00 P.M.Cummings Park Pavilion TuesdayJune 18***5:00P.M.Park Tour TuesdayJuly 236:00 P.M.TBD –Possible Park Site Regular Meeting Cancelled? TuesdayAugust 205:45 P.M.Possible Trail Walk? TuesdaySeptember 176:30 P.M.TBD -Possible Park Site TuesdayOctober 156:30 P.M.City Council Chambers SaturdayOctober269:00 A.M.TBD - Park Clean Up –Project Day TuesdayNovember 196:30 P.M.City Council Chambers TuesdayDecember 176:30 P.M.City Council Chambers *-Regular Meeting Date moved due to Holiday -City Council Meeting Conflictor Staff Absence **-JOINT PTRC/COUNCIL MEETING ***-Earlier time to accommodate park tour and trail walk : Whos Invited th 5 Annual Schools, Boy and Girl Scout Tony Schmidt Regional Park Troops, Neighbors, 2013EDC-U ARTH AY LEANP Church Groups, Park Patrons, Community service project groups and whoever else Saturday, April 20, 2013 wants to help . 9:00  11:00 a.m. General Information Join hundreds of thousands of people across the globe as we come together in a Day of Service to clean up our community and our earth. We will clean up Tony SchmidtRegional Park(3500 Lake Johanna Boulevard)on Saturday, April 20, 2013from 9:00 a.m.to 11:00 a.m. Each year, hundreds of volunteers join together to remove trash that can harm wildlife and pollute our waterways and take away from the beauty of our parks. These activities encourage active lifestyles and healthy living, while connecting volunteers to their Cooperatively Sponsored by: community. Ramsey County Parks and Refreshments and clean-up supplies are provided,however, we Recreation encourage volunteers to dress for the weather, including closed Department and T toe shoes or boots, long pants and gloves. Bags will be provided. the City of Arden Hills Parks, Trails To Register and Recreation Please call Michelle Olson at 651-792-7848 or email Committee. molson@cityofardenhills.org to volunteer. Where to Meet Meet at Beach Building at 8:45 a.m.