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HomeMy WebLinkAbout02-11-13-R �- R�QEN�HILLS Approved: April 8, 2013 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING FEBRUARY 11,2013 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:01 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Ed Werner Absent: Councilmember Dave McClung (excused) Also present: City Administrator Patrick Klaers; Community Development Director Jill Hutmacher; City Planner Meagan Beekman; and Deputy Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested that Consent Item 5C (Planning Case 12-019 — 1201 County Road E Development Agreement)be pulled and discussed as Item 6A. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson, 3377 N Snelling Avenue, stated that he attended the special City Council meeting on February 4, 2013, which is when the City Council interviewed candidates for the Joint Development Authority (JDA). He stated that he was encouraged by the high caliber of candidates, and he likes the proposal of David Sand as the resident representative and also noted that he likes Blake Huffman being one of the County appointments. He stated that he was not encouraged by Mayor Grant and Councilmember Holden being chosen as the Council representatives of the JDA Board. ARDEN HILLS CITY COUNCIL—FEBRUARY 11, 2013 2 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated that Ramsey County and the City continue to work together to perform the preparation work for the TCAAP development project. She indicated that the County has issued a Limited Notice to Proceed to Bolander & Sons, Inc. which allows Bolander to begin working on the schedule, work plan, and permitting process. This process is anticipated to take approximately 60 to 90 days and it will occur prior to the County closing on the land with the General Services Administration (GSA). She further explained that the Limited Notice to Proceed allows Bolander to begin demolition shortly after the closing on the TCAAP property, which is scheduled to take place in April. Community Development Director Hutmacher indicated that on February 1, 2013, the City issued a Request for Proposal (RFP) for the TCAAP Alternative Urban Areawide Review (AUAR), Master Plan, and Regulations and Policies. She noted that the RFP is posted on the City's website, the League of Minnesota Cities' website, and the Minnesota Chapter of the American Planning Association's website. She stated that questions must be submitted in writing by noon on February 15th and a pre-proposal meeting will be held on February 21St. She explained that written responses to submitted questions will be distributed at the pre-proposal meeting and will also be available on the City's website. 4. APPROVAL OF MINUTES A. December 10, 2012, Regular City Council B. December 17, 2012, City Council Work Session C. December 17, 2012, Special City Council D. January 14, 2013, City Council Work Session E. February 4, 2013, Special City Council Councilmember Werner indicated that his name is spelled incorrectly on page three of the January 14, 2013, City Council work session minutes. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to approve the December 10, 2012, regular City Council meeting minutes; the December 17, 2012, City Council work session minutes; the December 17, 2012, special City Council meeting minutes, and the February 4, 2013, special City Council meeting minutes as presented; and the January 14, 2013, City Council work session minutes as amended. The motion carried unanimously (4-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Appointment of Public Works Maintenance Worker G.-- Me#ien to Appr-eve Planning Case i 019 1201 rem Read E Developmet Agreement ARDEN HILLS CITY COUNCIL—FEBRUARY 11, 2013 3 MOTION: Councilmember Holmes moved and Mayor Grant seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4- 6. PULLED CONSENT ITEMS A. Planning Case 12-019— 1201 County Road E Development Agreement Councilmember Holden stated that the Development Agreement references the plan set which is included in the packet. She indicated that several of the plans reference future property and sewer lines, which is unacceptable since the Council has not agreed to a subdivision of the property. City Planner Beekman indicated that staff will ensure that the submission of the final plan set does not reference a future subdivision. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Development Agreement for the Master and Final PUD regarding the redevelopment of 1201 County Road E subject to the final plan set not referencing a future subdivision. Councilmember Holmes inquired if anything is currently happening with the parcel. Mayor Grant asked if there will be proof of parking. City Planner Beekman stated that the applicant is not intending to use proof of parking. The motion carried unanimously (4-0). 7. PUBLIC HEARINGS None. 8. NEW BUSINESS A. JDA Appointments Mayor Grant stated that the City and Ramsey County entered into a Joint Powers Agreement (JPA), which specifies how the redevelopment of TCAAP will take place. The JPA also specifies that its governing body will be the Joint Development Authority (JDA) Board. He noted that the JDA Board will consist of two members from the City Council, two members from the Ramsey County Board of Commissioners, and one resident of Arden Hills to be appointed by the City Council. He noted that the resident will serve as the Chair of the Board and will commit to a two- year appointment. Mayor Grant stated that Rafael Ortega and Blake Huffman were chosen as the two representatives from the Ramsey County Board of Commissioners. ARDEN HILLS CITY COUNCIL—FEBRUARY 11, 2013 4 Mayor Grant indicated that after the City Council interviewed four candidates on February 4, 2013, the consensus of the Council was to nominate David Sand for the position of JDA Board Chair. He noted that Mr. Sand is a long-time resident of the City. He has served on the Parks, Trails and Recreation Committee, and has also served as the Chair of the Planning Commission. Mayor Grant stated that once the JDA Board members have been appointed, it will have its first meeting, which will include discussion regarding the organization and procedures of the Board and how they will conduct business. Mayor Grant explained that the recommended appointments to the JDA Board are David Sand, himself, and Councilmember Holden. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to appoint David Sand as the Chair of the Joint Development Authority, and the appointment of Mayor Grant and Councilmember Holden as Commissioners to the Joint Development Authority. Councilmember Werner stated that he has heard positive comments from the community regarding the appointment of David Sand. Councilmember Werner stated that both he and Councilmember McClung had expressed interest in serving on the JDA Board. The motion carried unanimously (4-0). B. Resilient Communities Project Application City Planner Beekman stated that the Resilient Communities Project (RCP) is a program available through the University of Minnesota and administered by the Center for Urban and Regional Affairs (CURA). She explained that one Minnesota city is chosen per year to participate, and in 2012, the City of Minnetonka was selected, and its staff has spoken highly of the program. City Planner Beekman noted that the program matches University coursework with 15-30 community projects that have a sustainability impact. She stated that not all of the proposed projects will be selected. City Planner Beekman stated that staff is interested in applying for this program, and that a broad-range of 20 possible project ideas have been identified for inclusion with the application. She reviewed the project list and indicated that staff is seeking approval to move forward with the application process. Councilmember Werner inquired if it was known how many communities will apply. City Planner Beekman stated that it is estimated that five to seven cities will apply for the Resilient Communities Project. ARDEN HILLS CITY COUNCIL—FEBRUARY 11, 2013 5 Councilmember Werner questioned how long the process takes. City Planner Beekman stated that after a City is selected for the program, it will probably take about three months to identify which projects will be selected. Work will commence on the chosen projects during the fall 2013 semester, with deliverables being due in May, which correlates with the end of the school year. Mayor Grant stated that the City of Minnetonka indicated that the quality of work they received through this program was at or near professional level quality. Councilmember Holden questioned, if chosen for this program, how staff will balance their daily work with the addition of the Resilient Communities projects. City Administrator Klaers stated that it will be a challenge; however, the projects would be divided up among multiple staff members. He noted that a time estimation cannot be given by the administrator of the program until projects have been selected. Councilmember Holmes asked if activities related to the B2 project should be included in the application. Discussion took place regarding the timing of the B2 project compared to the RCP. Discussion continued regarding the list of proposed projects. Mayor Grant noted that the work product would be owned by the City. MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to direct staff to move forward with an application to be considered for the Resilient Communities Proiect (RCP) program. The motion carried unanimously (4-0). C. Public Entity Innovation Grant (PEIG) Application City Planner Beekman stated that as part of the Resilient Communities Project (RCP), staff is identifying multiple funding sources to include as a financial contribution to the program. One such source is a grant opportunity through Ramsey County Environmental Health through a Public Entity Innovation Grant (PEIG). City Planner Beekman explained that PEIG is a program that provides financial assistance to public entities for the purpose of creating and implementing innovative programs to increase source reduction and residential recycling efforts, initiate residential organic management programs, expand public space recycling, and address bulky waste management. City Planner Beekman indicated that the Ramsey County Environmental Health staff feels the Resilient Communities Project (RCP) would be a good fit with the PEIG program, and the City is eligible to apply for up to $25,000 of grant funding. ARDEN HILLS CITY COUNCIL—FEBRUARY 11, 2013 6 Councilmember Holden questioned whether cities are eligible for this grant. City Planner Beekman confirmed that cities are eligible. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to direct staff to move forward with an application for the Public Entity Innovation Grant(PEIG). The motion carried unanimously (4-0). 9. UNFINISHED BUSINESS None. 10. COUNCIL COMMENTS Councilmember Werner reminded everyone that there are openings on the Economic Development Commission(EDC) and if anyone is interested, they should contact City Hall. Councilmember Holden noted that there is a Communications Committee meeting tomorrow night. Mayor Grant stated that he received information from the Community Awareness Emergency Y Response in regard to pipeline safety. He noted that the City is not currently a member. He passed the information on to staff. Mayor Grant noted that Northwest Youth and Family Services (NYFS) presented the City Council with a report dated January 1, 2012, through December 31, 2012. He stated that the annual contract for NYFS services is $14,674 and the total benefit received by the City is $64,125. He noted that NYFS is doing an outstanding job for the community. Mayor Grant stated that Barr Engineering, on behalf of the City of New Brighton, sent a disc containing their wellhead protection plan to the City of Arden Hills. They have asked the City to review and respond to the plan within sixty days. ADJOURN MOTION: Mayor Grant moved and Councilmember Werner seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the regular City Council meeting at 7:53 p.m. Patrick Klaers David Grant City Administrator Mayor