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HomeMy WebLinkAbout01-28-13-R lt �- N HILLS Approved: April 8, 2013 CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING JANUARY 28,2013 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:03 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; City Planner Meagan Beekman; and Deputy Clerk Amy Died PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Rebecca Synder, 737 Second Avenue NW, discussed the need for a sidewalk along Valentine Road to increase safety for students. She presented the Council with a handout and suggested an additional tax bracket to cover the expense. Mayor Grant and Councilmember Holden thanked Ms. Snyder for her presentation. A. Recognition of Years of Service and Employee of the Year Mayor Grant recognized Kyle Howard for his service to the City of Arden Hills and presented him with an award naming Mr. Howard the Employee of the Year for the City. ARDEN HILLS CITY COUNCIL—JANUARY 28, 2013 2 Mayor Grant then requested the Council recognize five City employees for their Years of Service. He noted Meagan Beekman, Sonja Klingberg and Sue Iverson have all been with the City for five years. Pang Silseth has been with the City for 10 years and Dave Scherbel has been with the City for 15 years. B. NYFS Presentation Jerry Hromatka, Northwest Youth and Family Services (NYFS), thanked the Council for their time this evening. He provided a summary of services provided by NYFS to the City of Arden Hills. He discussed the three main program areas of NYFS as being mental health services, youth development, and day treatment programs. Mr. Hromatka reviewed the finances and highlights from 2012, stating corporate partnerships and social media were at the forefront. He explained NYFS focused on 5-21 year olds and noted 4,500 youth, families and individuals were served on a yearly basis. He thanked the Council for their continued support and stated that he looked forward to working together in 2013. Councilmember Holden requested Miriam Ward introduce herself to the Council. Miriam Ward, Arden Hills' representative to Northwest Youth and Family Services, introduced herself to the Council stating she has served in this role for the past six months. She announced that she is thrilled to be a part of this organization. Mayor Grant thanked Mr. Hromatka for his presentation and commended him on the leadership he provides to this organization. 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated the TCAAP project continues to build momentum. She noted City staff is meeting now on a weekly basis with Ramsey County to discuss project issues such as the permitting process and utility planning. Staff discussed the demolition and cleanup work that would be completed by Bolander. She anticipates the closing on this property will occur in April 2013. 4. APPROVAL OF MINUTES A. November 19, 2012, Work Session B. December 10, 2012, Work Session Councilmember Holden requested a minor change to the top of page four of the November 19th work session minutes. She suggested Mayor Grant's comment add the following language after the period, "and return to the JPA discussion after this item". MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the November 19, 2012, Work Session Meeting minutes as ARDEN HILLS CITY COUNCIL—JANUARY 28, 2013 3 amended, and the December 10, 2012, Work Session Meeting minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve City Code Amendments to Section 330.02 Gambling C. Motion to Accept Metropolitan Council UI Grant Agreement D. Motion to Authorize Acquisition of Triangle Parcel Property MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS None. 8. NEW BUSINESS A. Proposals for Engineering Services—South Water Tower Rehabilitation Public Works Director Maurer stated that in 2012, both of the City's water towers were fully inspected; inside and outside. The recommendation based on the inspections is for the South Water Tower to be completely rehabilitated inside and out within the next two years. This project was programmed in the 2013 CIP at an estimated cost of$900,000. Public Works Director Maurer indicated this project required specialized engineering and inspection services. For this reason, Staff requested proposals from three engineering firms. All three responded to the request with proposals that reflected an understanding of the project and a team capable of completing the work. He recommended the Council enter into a contract with Bolton& Menk for the engineering and inspection services work for the South Water Tower. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to authorize entering into a contract with Bolton & Menk for the engineering and inspection services for the South Water Tower Rehabilitation Project on an hourly basis not to exceed $48,800. The motion carried (5-0). B. US 10/Highway 96 Agreements Public Works Director Maurer stated that MnDOT and Ramsey County are working cooperatively to complete the grade separation of the intersection of US Highway 10 and Highway ARDEN HILLS CITY COUNCIL—JANUARY 28, 2013 4 96. Ramsey County will be funding the entire construction cost while MnDOT has completed the design and will be providing bidding and construction services. Staff anticipates that the project would be bid on February 81"with construction beginning on March 251H Public Works Director Maurer explained the City was being asked to approve and enter into three cooperative agreements with Ramsey County and MnDOT for this project. One agreement is a MnDOT Cooperative Construction Agreement, the second is a Ramsey County Cooperative Agreement and the last is a MnDOT/Ramsey County Signal Agreement. Staff discussed with the Council each document in detail, as well as the City's financial obligations and recommended approval of the agreements as presented. Councilmember Holden expressed concern with the level of communication between the City and MnDOT. She questioned how this agreement would assist. Public Works Director Maurer stated that from a construction standpoint, staff would be able to attend weekly meetings. He explained he had a good relationship with Ramsey County, which would assist with gathering additional information from MnDOT when necessary. He commented that some of the same MnDOT staff would be working on this project as was done in the 1-694 project. Mayor Grant encouraged staff to be proactive in communicating regularly with MnDOT to assure the City's needs were being met with this project. He requested further information on the new intersection to Arden Manor. Public Works Director Maurer discussed the new alignment stating the existing entrance would be closed. He stated the entrance would be opposite Round Lake Road and would have a signalized system. He commented that Ramsey County would be covering the expense of this realignment. Councilmember Holden asked if Ramsey County had addressed any landscaping issues in this agreement. Public Works Director Maurer indicated that landscaping is not covered in this agreement and that it is a separate project that will be completed after the grade separation. He noted that Ramsey County will be applying for a grant from MnDOT to complete the landscaping at this intersection. MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to Adopt Resolution 2013-010 - Entering into MnDOT Agreement No. 02885 for the US 10/Hwy 96 Grade Separation Project, to Adopt Resolution 2013-011 — Entering into Ramsey County Agreement PW 2013-002 for the US 10/Hwy 96 Grade Separation Project, and to Adopt Resolution 2013-012 — Entering into MnDOT Signal Agreement No. 02212-R for the Signal System in the US 10/Hwy 96 Grade Separation Project. The motion carried (5-0). 9. UNFINISHED BUSINESS ARDEN HILLS CITY COUNCIL—JANUARY 28, 2013 5 A. Motion to Approve Resolution 2013-013, Approving a Premise Permit Application for Spring Lake Park Lions for Charitable Gambling License at Welsch's Big Ten Tavern Deputy Clerk Dietl stated that a premise permit application from the Spring Lake Park Lions for charitable gambling at Welsch's Big Ten Tavern was received on November 21, 2012. It was originally brought to the Council on November 26, 2012, for consideration at which time the item was tabled for further discussion. After several work sessions and considerable discussion regarding Section 330.02 Gambling of the City Code, the review process of City Code is now complete and a decision may be made regarding the application. Deputy Clerk Dietl commented that a successful background check has been completed by the Ramsey County Sheriff's Department, and staff is in possession of all necessary paperwork required of the Spring Lake Park Lions. She made the Lions aware of the anticipated adoption of the amendment to City Code taking place earlier in tonight's meeting which will require 75% of net profits to be donated in the trade area. Staff recommended the Council approve the premise permit. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to Adopt Resolution 2013-013 — Approving a Premise Permit for Spring Lake Park Lions for charitable gambling at Welsch's Big Ten Tavern; license to expire June 30,2015. The motion carried (5-0). 10. COUNCIL COMMENTS Councilmember Werner thanked the Public Works staff for fixing the watermain break in the Valentine Hills area over the weekend. Staff responded Friday night and quickly finished up the repairs on Saturday morning. Councilmember Holden noted that there was information in the Admin Update regarding the Lake Johanna Fire Department's Board of Director's meeting. She noted that one thing not mentioned is the work the City has done to assist with the creation of a monetary financial policy, which was adopted at their board meeting. Councilmember Holden expressed concern over the 2013 Water, Sewer, Surface Water Management Rule mailing that she received. She stated that it is unclear what the rates were and what they went up to. She noted that when sending information, it would be helpful to include comparative data. Councilmember Holmes also commented on the watermain break. She noted that this was the first time she used the Public Works on-call phone list. She indicated that it was well-organized and the Public Works staff she spoke with was pleasant and accommodating. Staff called her with an update once they had more information regarding the progress of the repairs, which allowed her to return calls received from residents inquiring about the watermain break. Mayor Grant commented on the census he received from the US Department of Commerce. He is passing it on to staff so it can be completed and returned to the Census Bureau. i ARDEN HILLS CITY COUNCIL—JANUARY 28, 2013 6 Mayor Grant noted that following tonight's regular Council meeting, the Council will adjourn to a City Council work session to discuss TCAAP. He indicated that it is a public meeting and anyone interested in staying for the meeting is welcome. ADJOURN MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council Meeting at 8:07 p.m. Patrick Klaers David Grant City Administrator Mayor