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HomeMy WebLinkAbout04-15-13-WS-- Dave McClung Ed Werner www.cityofardenhills.org Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER AGENDA ITEMS 1.A.Cable TV Update Documents:MEMO.PDF 1.B.Lobby TV And Storage Area Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF 2014 Preliminary Budget Discussion Documents:MEMO.PDF Tax Forfeited Property At 3208 Hamline Avenue North Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF 1.E.Triangle Property Options Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF 1.F.Valentine Park ReGrand Opening Event Discussion Documents:MEMO.PDF,ATTACHMENT A.PDF 1.G.Lakeshore Place Xcel Permit Process Documents:MEMO.PDF COUNCIL COMMENTS / STAFF UPDATES AGENDA ITEM MEMORANDUM DATE: April 15, 2013 TO: Honorable Mayor and City Councilmembers FROM: Patrick Klaers, City Administrator SUBJECT: Cable TV Update Background/Discussion Cor Wilson, NSCC/NSAC Executive Director, is scheduled to provide the Council with an update on the franchise renewal, rate regulations, and other CTV activities. Our City appointment to NSCC and NSAC, Craig Wilson, will also be at this work session. As part of her presentation, Cor plans to show a 7 minute video that highlights CTV activities in 2012. 11 Page of AGENDA ITEM MEMORANDUM DATE: April 15, 2013 TO: Honorable Mayor and City Councilmembers FROM: Patrick Klaers, City Administrator SUBJECT: Lobby TV and Storage Area Background/Discussion The topic of the quality of lobby television was briefly discussed at the end of the February work session. Staff added this topic to the March work session agenda. Attached is the agenda material from this work session. The direction from the Council at the work session was to obtain quotes for the project and to update the Council. Attached for your information is an email from Building Official Dave Scherbel and the two quotes he received for the project. Dave is recommending awarding the project to the low quote (CoBeck Construction) and Dave will be at this work session to discuss the proposal with the Council. Requested Action Staff will review and discuss funding options with the Council at the work session. Attachments Attachment A: Email from Building Official Dave Scherbel Attachment B: Quotes Attachment C: Memo and attachment from March 18, 2013, work session 11 Page of From:Dave Scherbel To:Patrick Klaers; Sue Iverson; Jill Hutmacher Cc:Amy Dietl Subject:Lobby storage room Date:Friday, April 12, 2013 11:26:23 AM Attachments:lobby bid-PG.pdf Lobby,storage-CoBeck bid.pdf Good morning, Attached are two bids for the lobby storage room. The totals are as follows; CoBeck Construction - $5,400.00 PG Painting & drywall - $6,095.00 PG did not include the door hardware, which would add approximately $50.00 to their price. Dependent on what size TV you would want, an allowance of $1,500.00 would be adequate for purchasing & installing on the lobby wall. I am told the cost for the TV would come from the cable fund. I did explore the option of installing the TV on the stone wall above the fireplace but due to the existing construction, it was not feasible. Since I have worked with both contractors, and they both are reputable and do good work, I would recommend going with the lowest quote from CoBeck Construction. Please let me know if you have any questions. Thanks, Dave Dave Scherbel Building Official, City of Arden Hills Office; 651-792-7818 Fax; 651-634-5137 dave.scherbel@ci.arden-hills.mn.us Confidentiality Statement: The documents accompanying this transmission contain confidential information that is legally privileged. This information is intended only for the use of the individuals or entities listed above. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or action taken in reliance on the contents of these documents is strictly prohibited. If you have received this information in error, please notify the sender immediately and arrange for the return or destruction of these documents. AGENDA ITEM MEMORANDUM DATE: March 18, 2013 TO: Honorable Mayor and City Councilmembers FROM: Patrick Klaers, City Administrator SUBJECT: Lobby TV and Storage Area Background/Discussion th At the February 19 work session, Mayor Grant discussed the quality of the lobby television and the Council generally agreed to have staff look at alternatives for improvements. It has been discovered that a new larger flat screen TV does not fit in the same location without some reworking of the wall. This in turn led staff to look at solving a long term tables/chairs storage problem. To shorten up a long story, staff would like to discuss with the Council the idea of enclosing the vending, coat rack and TV area and make this into a storage area mainly for the Council/Planning Commission/PTRC work session tables and chairs. The TV could be in the same area or could be relocated to an area near the fireplace seating area. We are looking at a TV that is comparable to what is in the community room and upstairs conference room. Attached is a brief email on this topic and a sketch from Building Official Dave Scherbel. Dave will be at this work session to answer questions. 11 Page of AGENDA ITEM MEMORANDUM DATE: April 15, 2013 TO: Honorable Mayor and City Councilmembers FROM: Sue Iverson, Director of Finance and Administrative Services Patrick Klaers, City Administrator SUBJECT: 2014 Preliminary Budget Discussion Background: The City staff will begin the process of developing a Preliminary 2014 Budget. As we progress forward and take the necessary steps, staff needs general direction and guidance from the Council with regards to changes for the coming year. As of this time, we are not under levy limits for 2014. Discussion: Preliminarily, staff has identified a number of factors that will influence the 2014 Budget. Some are identified as follows: Tax Levy t year it was a 3.0% increase. A 1% levy increase translates to approximately $30,000. Overall budget changes preferences/limits? Personnel Staff does not see a change in personnel under current conditions. Salaries and Benefits. We are currently going out with an RFP for a Compensation Study which will give us a better idea around the time of our budget discussions in August. Increase in employee benefits costs (health and dental). We do not have preliminary numbers for these costs yet, but will be getting these in the next few months. The City participates in the Lake Country Service Cooperative health insurance pool. There are about 60 City, County and other Governmental Agencies that participate in this pool. The current City contribution towards health and dental is $697.42 per month. Last year the City discontinued the Co-Pay Plan and added another high-deductible plan for 2013. 12 Page of Over the past few years, the City has equally shared rate increases with the employees. Staff would recommend to continue to use this formula. Update the five year CIP. Staff is currently in the process of updating the current plan to discuss with the City Council at the June work session. Does the City Council have any feedback or direction they would like to provide staff with respect to the CIP? Per Council discussion late last year, staff is getting some background information on a possible utility franchise fee. An area where staff sees a need is in park funding. Park dedication fees are generally limited to capital improvements, not general repair and maintenance items, and there is not a steady stream of income. The PIR fund is used for a lot of the larger park expenditures and for some matching funds for grants. In looking at the financial plan, staff sees a need to set up a reserve for park improvements. This fund would then be a funding source for items which are included in the CIP. Another area where staff sees a need is in the EDA Budget. We need to find to find a permanent funding source for general economic development activities. Also the Round Lake TIF District will be expiring in 2015 and the City Council/EDA is scheduled to discuss using this money for a Round Lake Road improvement project. As a step in creating a quality budget document, performance measures/service indicators should be established for each department. Some of these may come about as a result of the community survey (if one is done) as areas that the Council would like to improve. Goals and objectives also need to be established for each department. These would need to be established in 2014, then in subsequent years actual performance can be tracked to show progress against these goals. This would provide Council and the public another tool to evaluate city services. Staff would appreciate input from the Council on this matter. Recommended Action : Staff is seeking direction from the Council as it continues with the 2014 Budgeting process. 22 Page of AGENDA ITEM MEMORANDUM DATE: April 15, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Tax Forfeited Property at 3208 Hamline Avenue North Requested Action Provide direction to staff on whether to move forward with the acquisition of 3208 Hamline Avenue North. Background On December 10, 2012, the City Council approved a resolution requesting Ramsey County to withhold tax-forfeited land located at 3208 Hamline Avenue North from public auction while the City considered whether it should acquire the property. Although cities could previously acquire tax-forfeited land for public open space at no cost, now cities must pay "below market value" which is based on the parcel's value as conservation land. Ramsey County has established a conservation land purchase price of $500.00 plus $92.65 for fees and taxes. If the City moves forward with acquisition, staff recommends that a Phase I Environmental Site Assessment be completed at a cost of $1,775. -month hold expires on June 16, 2013. Previous Assessments This parcel was assessed $58,293.00 in 2003 as part of a PMP project. The property owner made four payments of $5,829.30 each, but then stopped paying in 2007 with a remaining assessment of $34,975.80. In 2012, the assessment balance including interest and fees was $43,632.31, but that was voided through the forfeiture process. The City may reassess the assessment balance including interest and fees to a new owner. According to Ramsey County Property Records and Revenue, however, when tax-forfeited 12 Page of property is sold at auction, the new owner typically walks away from the property if it is reassessed unless it is a high-value property that can support the amount of assessment. Development Potential regional storm water management, City staff obtained soil borings and a site survey. Results indicated the presence of peat soils below fill. Approximately 15% of the site lies beneath the 100-year flood elevation. The Assistant City Engineer has concluded that the site is not suitable for regional storm water management, and construction of any structure on the site would be difficult and costly. Despite the challenges associated with the site, given the parcel's location nearby Lake Josephine and land values in Arden Hills, it is possible that someone will buy the land at public auction and come forward with a development proposal. Neighbors have opposed past proposals. The trees on the parcel provide a good buffer from Highway 51. Ramsey County notified the City on April 10, 2013, that the former property owner has inquired about filing a repurchase application. If that were to occur, the property owner would be required to pay all back taxes and assessments. The County Board would need to approve the repurchase application. Questions 1.Would the City Council prefer that this site be used for open space and a buffer between Highway 51 and the residential neighborhood to the east? Or would the City Council prefer that the parcel be made available for private development? 2.Would the City Council like to move forward with acquisition of the property? Or should staff inform Ramsey County that the site should be placed on the public auction list? Attachments A. Map of 3208 Hamline Avenue North B. Memo from Assistant City Engineer C. Elevation Map 22 Page of 3208 Hamline Avenue North Legend County Offices City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcels GISRASTER.GISPUB.IMAGE_1991ORTHOBW High : 255 Low : 0 Notes Enter Map Description 432.09864.2 0Feet 864.2 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_HARN_Adj_MN_Ramsey_Feetaccurate, current, or otherwise reliable. © Ramsey County Enterprise GIS DivisionTHIS MAP IS NOT TO BE USED FOR NAVIGATION MEMORANDUM DATE: April 11, 2013 TO:Jill Hutmacher, Community Development Director FROM: John M. Anderson, Assistant City Engineer SUBJECT:3208 Hamline Avenue Site Review PW-12-0000 As requested I have reviewed available information and collected soil boring and survey information for the site. The soil borings done on the site are B-7,8 and 9 on the attachment. The soil borings indicate presence of peat soils below fill. Due to the inability of the existing soils to infiltrate stormwater the site is not well suited for storm water treatment facilities. Additionally the peat soils would make construction of structures or facilities costly on this site. The site is adjacent to the 100 year flood elevation. There are two 100 flood elevations established in this area. The first is 880.6 as published in the FEMA flood study. The second 100 yr flood elevation identified in this area is 881.5 according to Rice Creek Watershed District. Both of these elevations are highlighted on the survey which is attached. The highest elevation on the site is 884 which is only 2.5 feet above the RCWD flood elevation. Based on topography the site is extreamly limited in its uses. . P:\PR&PW\Numbered Projects\PW-12-000\3208 Hamline\4-11-13 site review.doc Page 1 of 1 AGENDA ITEM MEMORANDUM DATE: April 15, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Triangle Property Options Background/Discussion Staff will be prepared at Mond work session to discuss options for the development of the triangle parcel. In preparation for the discussion, staff has prepared the attached scale drawing of the site with the general location of the gateway sign and surrounding perennial garden. In addition, staff has had Precision Landscape and Tree do a brief evaluation of the existing trees on the site relative to condition. That letter of evaluation is also attached. As for the site, the following is a list of thoughts/assumptions for the City Council to consider and direct staff on: The Gateway sign and immediate landscaping should be the focal point of the site. In order to have the gateway sign the focal point on a relatively flat site the sign location should be slightly raised. The area around the gateway sign would be a perennial garden of the size and scope designed by former Councilmember Tamble. The perennial garden would include accent points of limestone outcroppings. Site development should not attract pedestrian movement. Existing driveways (3) along Lake Johanna Boulevard need to be removed and replaced with barrier curb and gutter to make the curbing continuous on the east side. The site needs to be irrigated to ensure the appearance. There is an existing house water service still in place that can be used for the irrigation system. To not detract from the gateway sign, nor attract pedestrians, a mixture of trees and grass could be used as a back drop. The trees would be a mixture of flowering ornamental, overstory and evergreen. The existing soil on the site would be tested and if found lacking for the trees and grass, the appropriate soil amendment would be added to the site. 12 Page of To establish the grass turf hydroseeding would be used. Power source would need to be established to light the sign and power the irrigation system. described components of the development of the triangle property. Staff will also be ready to discuss which items could be accomplished by our Public Works crew and which would be better completed by a contractor. Attachments Attachment A: Scale drawing of site Attachment B: Precision Landscape & Tree correspondence 22 Page of AGENDA ITEM MEMORANDUM DATE: April 15, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Valentine Park Re-Grand Opening Event Discussion Requested Action Staff provided this information for Council review and discussion. Staff is looking for direction on the budget amount and activities for the Valentine Park Re-Grand Opening event. Background At the February 19, 2013 City Council Work Session, staff presented a list of potential park events for 2013. After reviewing the options, the City Council consensus at the meeting was to focus on one event in 2013, a grand reopening for Valentine Park. The City Council asked staff to bring back a list of focused options for a Grand Re-Opening Event. Staff put together the following list of possible activities for the event, including cost: Valentine Park Re-Grand Opening Ice Cream Social ($200-$600, depending on number of people /catered versus self serve) Free ice cream sundaes or cones ($200-$600) - o Catered: Price can range from $400-$600 (100-200 people) - Includes set up, serving and take down. Add $70.00 for licensing if we utilize a catering company versus a state licensed contractor. Self Serve: Price can range from $200-$300 (for 100 people - including licensing). Does not include labor for ice cream pick up, serving of ice cream and clean up. Please note that there are health department guidelines that staff will need to follow, including a day of inspection. Music - A strolling band with 3-4 musicians can provide a large ($500-$750) variety of music and are able to perform WITHOUT electricity. Staff has a couple of different bands that have performed for open houses/grand openings/picnics that would work well with our event. Ribbon Cutting Similar to the Elmer L. Andersen Memorial Trail (minimal cost) and Safe Routes to School Ribbon Cuttings, this would include a speech from the Mayor and or Council Members regarding the new park, followed by cutting a ribbon to celebrate the new park. Picnic Shelter Dedication The PTRC has been working on ($750-$1,500) wording for a plaque and logistics on placement within the picnic shelter. The Mayor, Council and PTRC representative can present and unveil the plaque with Don Messerly and his family part of the presentation. Resident/Attendee Mailing Postage for a mailing to the Valentine ($100.00) Park neighbors. Other important contributors (contractor, engineering invitation for the Safe Routes to School Grand Opening is included for review (Attachment A). Staff utilized the Arden Hills stationary. Staff anticipates creating a similar invitation for this event. The Re-Grand Opening would also be posted on the website for all residents to see. SAMPLE AGENDA: Official date and time TBD 6:00-6:30 p.m. - Welcome and Social (music, mingling, visit park amenities) 6:30-7:00 p.m. - Ribbon Cutting Ceremony and Picnic Shelter Dedication 7:00-7:45 p.m. - Ice Cream Social (music, ice cream, visit park amenities, activities) BUDGET FOR ABOVE EVENT: $1,450-$2,950 OPTIONAL ACTIVITIES: Caricaturist ($100-$200, 1-2 hours) Face Painter ($60-$120, 1-2 hours) Strolling Clown or Magician ($200-$450, 1-2 hours) Inflatable ($200 - $800 Depending on size) Rock Climbing Wall ($900 4 hours (must pay for minimum of 4 hours)) Free Giveaways ($1.00-$3.00 per item, depending on selection) commemorating the Re-Grand Opening (examples: Printed pens, koosh balls, desk weights, pencils, Basketball Shooting, lawn games, small games ($100-$300 for prizes dependent on number of estimated people). This would be run by City staff and volunteers. 23 Page of P:\Admin\Council\Agendas & Packet Information\2013\04-15-13-WS\Packet\Michelle\Memo.doc Requested Action Staff provided this information for Council review and discussion. Staff is looking for direction on the budget amount and activities for the Valentine Park Re-Grand Opening event. Attachments Attachment A: Invitation Example from Safe Routes to School Ribbon Cutting Event 33 Page of P:\Admin\Council\Agendas & Packet Information\2013\04-15-13-WS\Packet\Michelle\Memo.doc This project could not have been possible without the following funding partners: Minnesota Department of Transportation Ï Safe Routes to School Grant Program American Recovery and Reinvestment Act (ARRA) Ï Transportation Enhancements Funding (TE) Ramsey County Parks and Recreation Boston Scientific In addition, the support of the Mounds View School District, Val Hills Elementary School, and Ramsey County Public Works was instrumental in helping this project become a reality. The City of Arden Hills would like to invite you to join us for the Grand Opening of the Valentine Hills Elementary School Safe Routes to School Trail Tuesday, September 14, 2010 1:00 pm Valentine Hills Elementary School 1770 County Road E2 West, Arden Hills AGENDA ITEM MEMORANDUM DATE: April 15, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Lakeshore Place Xcel Permit Process Background/Discussion process that has been going on regarding the relocation of the Xcel power line in the Lakeshore Place area. Since Mr. Mike Loosbrock appeared at the Public Inquires Section of a Council meeting several weeks ago, there have been countless meetings regarding this issue with Xcel Energy, Shaffer Contracting, MnDOT, Ramsey County, property owners and the City. Through all these meetings staff believes the best possible compromise was reached considering all factors. Staff will be sharing this information with the Council before any work begins in the area. 11 Page of