Loading...
HomeMy WebLinkAbout03-11-13-R "It - DEN HILLS Approved: April 29, 2013 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 11, 2013 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:01 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Assistant City Engineer John Anderson; and Deputy Clerk Amy Died PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holmes requested that Consent Item D be pulled and discussed as Item 6A. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. TCAAP Update City Administrator Klaers stated that since the last TCAAP update, the Joint Development Authority(JDA)held its first meeting on Wednesday, February 27. He noted that several business items were discussed at the meeting such as the appointment of the JDA Chair and Vice-Chair, ARDEN HILLS CITY COUNCIL—MARCH 11, 2013 2 the establishment of the monthly meeting date as the first Monday of each month at 5:30 p.m., and authorizing the hiring of legal and financial consultants. City Administrator Klaers stated that Mike Norton, Kennedy and Graven, was selected as the legal consultant, and Mark Ruff, Ehlers Inc., was chosen as the financial consultant. He noted that Mr. Norton's first order of business is to begin working on the JDA Bylaws. A draft of the bylaws will be discussed at the next JDA meeting on April 1, 2013. City Administrator Klaers noted that, as related to transportation funding, a House hearing on March 6 was held regarding a companion bill to a senate bill that was heard in February. The bill calls for$35 million in transportation improvements around the TCAAP site. Councilmember Holden indicated that the hearing went very well, and that Representative Barb Yarusso was well received. She stated that the County Commissioners met with the House Chair prior to the meeting. It has not been determined at this time if Transportation Economic Development(TED) funding will be used, but other sources of funding are also being discussed. Councilmember Holmes indicated that she had a couple of questions regarding the Ramsey County TCAAP Development Monthly Report dated February 2013. She noted that the report talked about SAC credits, and she would like clarification as to what that means. City Administrator Klaers stated that the Sewer Availability Charge (SAC) is the payment of fees to Met Council by the City for new connections to the sewer system. This fee is passed on by the City to the developers. He indicated that credits have been given to this property based on past sewer connections and usage. He noted that as businesses move into TCAAP, they will still pay a sewer availability charge to the City and the City will then use this money for development related expenses. Director of Finance and Administrative Services Iverson explained that when a building is constructed, a sewer access charge is paid at the time of construction. If a building is demolished and a new building is rebuilt on the site, credit is given for the sewer connections that were paid during the original construction. When SAC credits exist, they are netted against the new sewer connection charges. Public Works Director Maurer stated that money collected by the City for SAC credits will be used to recover costs associated with bringing sewer and water services to the TCAAP site. Councilmember Holmes inquired why prosecution responsibilities related to TCAAP are being assigned to the City of Arden Hills when Ramsey County has such a large legal staff, and why that decision made. City Administrator Klaers stated that he will be talking with the Ramsey County Sheriff to determine what type of prosecution will be the City's responsibility. Councilmember Holmes stated that the responsibility of prosecution services being given to the City is an affirmative statement in this newsletter yet staff does not know much about it. ARDEN HILLS CITY COUNCIL—MARCH 11, 2013 3 City Administrator HIaers indicated that he will verify with the City Attorney, but he believes that there will be no change in our current practice and that what criminal charges are currently being prosecuted by the City will continue to be prosecuted by the City. Mayor Grant requested that staff research the responsibility of the City regarding prosecution services to get better clarification. Discussion continued regarding litigation and prosecution services on the TCAAP property. B. Transportation Update Public Works Director Maurer stated that the US 10 / Hwy 96 construction will begin in approximately two to three weeks. He noted that MnDOT has already opened and awarded the bid for the project. Public Works Director Maurer noted that the preconstruction meeting will be held on Monday, March 18, and staff will be in attendance. Additionally, the County and MnDOT have scheduled an open house on March 26 to be held at City Hall in the Council Chambers from 4 to 7 p.m. He stated that the open house will allow the public and local businesses the opportunity to talk with representatives from MnDOT, the County, and City staff regarding the project. He indicated that postcard notices have been sent out by MnDOT, as have email updates. Public Works Director Maurer stated that an exact date of the Hwy 96 closure is unknown at this time, but he hopes to find out more information at the preconstruction meeting. He noted that a requirement within the contract states that within 90 days of closing Hwy 96, the traffic movement from westbound Hwy 96 to westbound US 10 needs to be open. Therefore, that ramp will need to be open, but the rest of the intersection will remain closed until mid November. Public Works Director Maurer noted that the City's website contains information about the project as well as links to the County's and MnDOT's websites. He stated that anyone who signed up for MnDOT's project updates via their website will continue to receive information regarding the US 10 / Hwy 96 project. He encouraged those who have not signed up for email notifications to do so on MnDOT's website. Public Works Director Maurer stated that this project was combined with an overlay project of US 10. In essence, once construction has been completed, I-694 and Hwy 96 will have been reconstructed at this intersection and portions of US 10 that were not involved in the project will receive a new overlay. It will result in a new road from I-694 to 1-35W. Public Works Director Maurer stated that the intersection of County Road F and Hamline Avenue is scheduled to have the all-way stop replaced with a permanent signal system. He stated that the preconstruction meeting has been held and equipment will be available sometime in April. He noted that it should take less than two weeks for the signal to be up and operational. Councilmember Werner stated that he was driving on Old Highway 10 to Hwy 96 and saw a sign regarding a temporary closing of Old Highway 10 in the future and he wondered what that was about. ARDEN HILLS CITY COUNCIL—MARCH 11, 2013 4 Public Works Director Maurer stated that it probably has something to do with I-694 and setting up bridge piers. He indicated that if that is the case, the closure is typically done in the late afternoon until morning or over a weekend. He stated that he will research further and report back to the Council. Public Works Director Maurer noted that there will be additional periodic closings in that area sometime this spring or early summer to allow MnDOT to replace part of Old Highway 10 under the I-694 bridges due to damage caused during demolition. 4. APPROVAL OF MINUTES None. 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item- Claims and Payroll B. Motion to Approve the Appointment of Matthew Bachler to the Position of Community Development Intern C. Motion to Approve a City Code Update to Chapter 5 1). Metion to Appfove C4y Code Updates to Chapters 10 and 6 MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS A. City Code Updates to Chapters 10 and 6 Councilmember Holmes stated that she pulled the item in order for the Deputy Clerk to explain the corrected bench copy that the City Council received tonight regarding the update to Chapter 6 of the City Code. Deputy Clerk Dietl stated that she received a phone call this afternoon from Councilmember Holmes who noticed an inconsistency in the language in Subd. 5 (B) of Chapter 6 of the City Code. She indicated that the language states, "Upon receipt of a fourth and all subsequent false alarms..." She noted that the number should read, "third" in order for everything to be consistent with the language in the 2013 Fee Schedule. She noted that the correction in the City Code language as well as a clean copy of Resolution 2013-003 showing the corrected language in Subd. 5 (B) was provided for the Council as a bench copy tonight. Councilmember Holmes explained that the fee schedule was updated at a previous meeting and one of the updates in the fee schedule was to lower the number of false alarms allowed before a fee is charged. The fee schedule previously allowed for three false alarms and now it only allows for two, which is how the City Code and fee schedule languages ended up becoming inconsistent. ARDEN HILLS CITY COUNCIL—MARCH 11, 2013 5 MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve Ordinance 2013-003 amending City Code Chapter 10, Subd. 3 and Chapter 6, Subd. 5 (A) and (B) as amended and authorizing the publication of a summary Ordinance of 2013-003. The motion carried unanimously (5-0). 7. PUBLIC HEARINGS None. 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS A. 2013 PMP — Resolution Approving Plans and Specifications and Ordering the Advertisement for Bids Public Works Director Maurer noted that this proposed project had a public hearing in January 2013, at which time the Council authorized the preparation of plans and specifications. He stated that discussion took place that night regarding whether it should be a complete reconstruction project with concrete curb and gutter or a reclamation project. He stated that the neighborhood expressed interest in the reclamation approach which would keep the rural feel as well as keeping project costs and assessments down. Public Works Director Maurer stated that the Council ordered plans based on a reclamation improvement. He noted that there will be no concrete curb and gutter other than a few properties bordering the City of Roseville that currently have partial curb and gutter. He explained that the plans allow for the completion of those curbs and gutters. He noted that there will also be some concrete curb and gutter installed around a few stormwater inlets, and all other areas will be reclamation with new bituminous pavement. Public Works Director Maurer explained that if the Council was to proceed with the adoption of this resolution, bids will be opened on April 2. He stated that the bids would then be presented to the Council at a subsequent meeting. Public Works Director Maurer stated that an open house will be held on March 19 at City Hall in the Council Chambers to allow those in the neighborhood one last look at the plans. He noted that the total project costs were budgeted at $1.7 million in the CIP based on full reconstruction; however, with the project now becoming a reclamation project, staff expects costs to be lower at approximately $1.2 million plus minor contingency and overhead. MOTION: Councilmember McClung moved and Councilmember Werner seconded a motion to_ adopt 2013 PMP — Resolution 2013-014 approving plans and specifications and ordering the advertisement for bids. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—MARCH 11, 2013 6 10. COUNCIL COMMENTS Councilmember McClung reminded everyone that Ramsey County's Friends of the Parks is offering presales of good, quality trees. He indicated that people may purchase trees for their own yards or donate trees to the City. He stated that more information is available via brochures at City Hall or by visiting their website at www.FriendsoftheParks.org. He noted that the tree sale ends on Friday, April 19. Councilmember Werner stated that there are still openings on the Economic Development Commission (EDC), which meets once per month in the morning on the first Wednesday of every month. Please contact City Hall if interested. Councilmember Holden stated that she was looking at Claims and Payroll and saw the payment to the City of Shoreview for the community clean-up day event. She inquired if the terms of the clean-up day were going to be changing as has been discussed at previous meetings. City Administrator Klaers explained that although the City of Shoreview proposed some changes for the next clean-up event, they have decided not to make changes and the event will proceed as it has in the past. Councilmember Holmes thanked the Public Works Department for their snow removal efforts after all the snow event we have had recently. Councilmember Holmes inquired about AHATS and whether there will be another meeting to discuss potential shared use of the amenities in the Training and Community building that will be constructed near TCAAP as well as future ball fields around the site. City Administrator Klaers stated that the City opted out of contributing money towards the construction of the building; therefore, passing up on adding items inside the building. He noted that there will be continued discussion regarding the fields and possible use of the Training building. Mayor Grant requested that staff follow-up on this item and report back to the City Council at a future work session. Councilmember Holmes stated that she will not be at next week's work session. Mayor Grant stated that the Financial Planning and Analysis Committee (FPAC) will be meeting March 12 to discuss their work plan for 2013. Mayor Grant noted that the five-city area mayor's meeting will be held on March 18. ADJOURN MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to adiourn. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—MARCH 11, 2013 7 Mayor Grant adjourned the regular City Council meeting at 7:45 p.m. r C�ir-Y Patrick Klaers David Grant City Administrator Mayor