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HomeMy WebLinkAbout05-21-13 PTRCNancy O Malley Cindy Garretson -- Jane Larson Don Messerly Chuck Michaelson www.cityofardenhills.org John Peck Harold Petersen Steve Scott Rich Straumann Matt Trites John Van Valkenburg Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, well-maintained infrastructure, fiscal soundness, and our long-standing tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF AGENDA APPROVAL OF MINUTES 2.A.Minutes Documents:APRIL 16, 2013.PDF UNFINISHED BUSINESS 3.A.Park Survey Question Review Documents:MEMO.PDF,ATTACHMENT A.PDF 3.B.Freeway Park Enhancements Documents:MEMO.PDF,ATTACHMENT A.PDF Off Leash Dog Proposal Documents:MEMO.PDF Lindey's Park Prairie Grass Documents:MEMO.PDF NEW BUSINESS 4.A.Capital Improvement Program (2014 Documents:MEMO.PDF 5.A.City Council Report 5.B.Public Works/Parks And Recreation Report 6.A.Tuesday, June 18th 5:00 P.M. (Park Tour) A quorum of the City Council may be present at this meeting. CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, APRIL 16, 2013 ARDEN HILLS CITY HALL CALL MEETING TO ORDER April 16, 2013, meeting of the Parks, Trails, and Recreation Committee to order at 6:30 p.m. MEMBERS PRESENT: Committee Members Cindy Garretson (arrived at 6:36 p.m.), Phil Kramlinger (arrived at 6:33 p.m.), Don Messerly, Chuck Michaelson, Harold Petersen, Steve Scott, Matt Trites, and John Van Valkenburg. OTHERS PRESENT: Parks and Recreation Manager Michelle Olson, Council Liaison Fran Holmes, City Planner Meagan Beekman and Community Development Intern Matthew Bachler. ABSENT: Committee Member Rich Straumann (excused), Committee Member John Peck (excused) and Jane Larson. 1. APPROVAL OF AGENDA MOTION: Committee Member Michaelson motioned to approve the agenda seconded by Committee Member Petersen. The motion carried unanimously (8-0). 2. APPROVAL OF MINUTES February 26, 2013 MOTION: Committee Member Petersen motioned to approve the February 26, 2013, minutes as presented, seconded by Committee Member Kramlinger. The motion carried unanimously (8-0). 3. UNFINISHED BUSINESS A. Parks and Open Space and Park Preserve Ordinances Community Development Intern Bachler asked that the PTRC review the draft Parks and Open Space Ordinance and Park Preserve Ordinance which was included in their packets and then provide further direction. He explained the Parks, Trails and Open Space Plan addresses demographi recreation needs and that the Comprehensive Plan addresses the issue of protecting open space and outdoor recreation space in the City. He indicated the Comprehensive Plan also created a 2030 future land use map which shows the two districts. There are 576 acres identified as park and open space and a total of 1,472 acres categorized as park reserve, which are all located on the Arden Hills Army Training site on the eastern portion of the TCAAP property. He indicated that staff recommended the separate zoning districts be created for the park and open space and park reserve land uses, because the zoning code did not provide enough guidance on use of park and open space areas. The drafts were created by reviewing what other communities in the metro region have done in their zoning codes to regulate parks and open spaces and also based on Parks, Trails & Recreation Committee Meeting Minutes April 16, 2013 Page 2 work that was previously done in 2011. He stated that feedback from the Planning Commission has been incorporated. Committee Development Intern Bachler indicated further points of discussion include whether any types of uses or facilities should be permitted that are not currently listed in the draft ordinances, do they contain enough guidance to effectively evaluate potential conditional uses and their potential impact on park and open space land, and any special regulations that might be appropriate. Previously, the Planning Commission had requested that staff include a provision in the Parks and Open Space Ordinance that would require the City to replace any converted or transferred park space with an equivalent amount of park land within city limits. Upon further research staff found that such an ordinance already existed in the City Code. In such cases where the City is looking to transfer park and recreation land to a private entity that would use that land for a different use the proposal would be brought to the PTRC. If the PTRC supported the proposal a public hearing would be held by the City Council and the City Council would need to approve such an agreement by a majority vote. At that point there would need to be a commitment of resources to acquire substitute recreational land so that in the end a substitute amount of land would replace the land that was taken. He reported the existing ordinance adequately addresses this issue. Committee Member Michaelson questioned if a publicly owned golf course would qualify under the permitted uses for either of these areas. Mr. Bachler stated he believed that Attachment C - City Owned Park Facilities and Recreational Facilities under the parks and open space district could be interpreted to include a publicly owned golf course. Committee Member Kramlinger stated he did not feel an owner of privately held land would want the value of the land controlled by the City. Mr. Bachler indicated the City is not proposing that staff retroactively rezone privately held land as parks and open space land use because that would directly diminish the value of that land. Ms. Beekman indicated if the City wanted to dispose of a City owned park or open space they could not just do that but would need to follow the process in place. She stated, the park preserve, however, is owned by the Army and if they want to rezone it, the City has no authority over that land. Committee Member Kramlinger asked whether land is gifted to the City when a new development is made. Ms. Beekman stated the way that park dedication works is the City gets a percentage of the land or value of the land and the City is statutorily required to use that toward the creation of new trails or park connections. Committee Member Michaelson questioned whether the City would have some control over uses if the Army decided to sell some of the land. Ms. Beekman indicated since the land is owned by the Federal Government, if the Army wanted to do something with the land, the City would not have much say in the matter. Parks, Trails & Recreation Committee Meeting Minutes April 16, 2013 Page 3 MOTION: Committee Member Garretson motioned to proceed with the draft ordinances as presented seconded by Committee Member Scott. The motioned carried (9-0). B. Don Messerly Dedication Plaque Ms. Olson asked for input on the specific wording for the Don Messerly Picnic Shelter Plaque. Discussion ensued on the wording. It was the consensus to have the wording making Arden Hills a great place to live and raise a family, by Council Resolution, MOTION: Committee Member Petersen motioned to approve the wording as amended, seconded by unanimously (9-0). C. Other Unfinished Business None 4. NEW BUSINESS A. Joint Meeting Debrief 2013 Work Plan Discussion the joint meeting went well. Ms. Olson thanked the committee for their work and commended those that presented at the meeting. B. Survey Monkey Question Discussion Ms. Olson recapped that Council had consented to allow the PTRC to put together a survey in order to seek input from the residents on parks and trails. Ms. Olson stated that Chair the committee to brainstorm potential questions for the resident survey. o review. Discussion ensued regarding what questions to include in the survey and the formatting. The Committee made a few revisions to the questions and the consensus was to move forward on those questions. Ms. Olson indicated she would create the survey in Survey Monkey, the committee could review the survey at the next meeting and it could possibly go to Council for final review in June. C. Off-Site Meeting Discussion Ms. Olson asked the committee for input on where and when to have the off-site meeting. Ms. Olson suggested Floral Park and asked the committee if they were interested in inviting residents. It was suggested having an invite on the website and sending a flyer to the surrounding residents. After further discussion, the consensus of the committee st was to have a meeting at Floral Park on May 21 and to also have a meeting at Hazelnut Park in September and to invite residents in the surrounding areas via a mailing. Parks, Trails & Recreation Committee Meeting Minutes April 16, 2013 Page 4 D. Other New Business Committee Member Messerly asked whether the committee would be interested in turning into a prairie. He suggested having prairie blue grass mixed with flowers and indicated he could get some cost estimates. The committee was in favor of the idea and of checking into the cost involved and then bringing back for further discussion. Committee Member Michaelson asked about the fate of the library across from Valentine School. Ms. Holmes indicated Bethel bought the land from Ramsey County and it is not zoned for their use since it is zoned R1 (residential) and there has been no further discussion regarding the property thus far. 5. REPORTS A. City Council Report Council Liasion Holmes informed that since Ramsey County has purchased the TCAAP land staff has been working on an Open House that will be held on May 7 in the Marsden Room from 5:00-7:00 pm. Ms. Holmes reported that the Blue Fox did close on Saturday, April 13, 2013, and Roberts Management Group has a proposal for the development of a 15,000 sq. ft. retail and restaurant multi-use facility. The developer is planning on redoing the entire Lexington Station complex over a 20-year period. Ms. Holmes indicated the Triangle property that was given to the City by Presbyterian Homes has been cleaned up and the old underground gas tanks removed. She indicated there will be a Gateway sign on the south side and that more trees will be planted. Ms. Holmes stated that she is also pushing to have benches and some picnic tables. The committee felt a fountain would also be a nice idea. Council Liaision Holmes reported that due to weather the grand reopening of Valentine Park as been postponed until after July 4 and that it will be coordinated with Committee Member Messerly and his family. Ms. Holmes indicated some open space the City is looking at purchasing are the 3 properties for sale on the east side of Snelling just south of County Road E. Ms. Holmes indicated that Hwy 10 and 96 is now closing on April 22 and that there will be a temporary access for Sherer Brothers. She also mentioned that Lakeshore Place will be getting trees and a retaining wall and that the manufactured homes will be getting a sound wall. Two manufactured homes will be removed because the entrance into the park will be moved. Council Liaision Holmes informed that the E Street Flats is going in at the old Holiday Inn location. She indicated it is set up for young college people and that some amenities are a fitness center and theater and that Now Bikes will be moving in next door. Parks, Trails & Recreation Committee Meeting Minutes April 16, 2013 Page 5 Ms. Holmes indicated she does not know the disposition of the old TCF bank but it is currently empty. B. Public Works/Parks & Recreation Report Ms. Olson informed the PTRC is having their Tony Schmidt Earth Day Cleanup on Saturday, April 20. The cleanup is scheduled from 9:00 to 11:00 am and the members will be meeting at the beach building at 8:45 a.m. Ms. Olson indicated she sent flyers to the residents around Tony Schmidt Park. Ms. Olson indicated that the Friends of the Park Tree Sale, whereby you can donate a tree to th a park, closes on April 19. ADJOURNMENT MOTION: Committee Member Petersen moved to adjourn at 8:32 p.m., seconded by Committee Member Scott. The motion carried unanimously (9-0 ). NEXT MEETING The next meeting is scheduled for Tuesday, May 21, 2013 at 6:30 p.m. AGENDA ITEM MEMORANDUM DATE: May 21, 2013 TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Park Survey Question Review Requested Action To review the draft parks and recreation community survey and recommend approval to move forward for Council review. Background One of the work items that the PTRC requested of Council at the March 18, 2013 joint meeting was input on the possibility of the committee drafting a survey using Survey Monkey to seek input from the residents of Arden Hills on parks and trails. The Council consensus was to allow the PTRC the opportunity to put a survey together and bring back to Council for review and approval. The committee put together a list of potential questions at the April meeting. Attached is a draft of the survey (Attachment A). The City Council summer work session schedule is very busy. Staff has tentatively put this item on a Pre-Regular Council Meeting th Work Session at 6:00 p.m. on Tuesday, May 28. The Committee has the opportunity to present the survey at that time. If that does not work, the next available time is the September th 16 work session. Requested Action To review the draft parks and recreation community survey and recommend approval to move forward for Council review. In addition, the committee will want to discuss attendance at the May 28, 2013 City Council Pre-Regular Council Meeting Work Session. AGENDA ITEM MEMORANDUM DATE: May 21, 2013 TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Freeway Park Enhancements Requested Action To review the Freeway Park Enhancements and recommend a proposed project in order for staff to include in the Capital Improvement Program for 2014. Background At the November PTRC meeting, the committee discussed improvements for Freeway Park. Staff provided a list of potential improvements for consideration. The committee presented these potential improvements to the Council at the joint work session. Council seemed open to considering enhancements for the Capital Improvement Program. Attached is a diagram of the proposed improvements (Attachment A) and below is a summary and cost estimate: Remove fencing along perimeter of park 1.- Staff does not recommend replacing the fencing. Remove gate and fencing between parking lot and pleasure rink 2.- The fencing and gates will no longer be necessary with the addition of curb and gutter Increase parking lot area, pave, stripe and add curb and gutter - 3.The curb will provide the proper drainage and eliminate the need for the gate and chain link fence. Move outdoor bathroom enclosure south to accommodate parking lot expansion 4. Water quality treatment (Rain garden around park sign) 5.- The Committee suggested a soil sample and landscaping of some sort. In conjunction with the parking lot improvements, the drainage will need to be treated and a rain garden added to the north of the hockey rink, surrounding the park sign. This would eliminate the need for a soil sample because the existing soils will be dug up and replaced with planting soil and drain tile will be added. Estimated cost for proposed improvements above: $66,000 (includes labor) Two added improvements NOT included in the proposed project and are not recommended by staff are: Paint the outside of the hockey rink 1. This will be $1,500 for the paint and one week of labor time for one staff member. Once the outside of the rink is painted, it will need to be redone every 1-2 years. If painting is an improvement that the committee still would like to recommend, staff suggests painting the outside with a forest green color. Plexiglas on each end of the hockey rink 2.Staff received a quote for $1,554.73 per sheet plus $750 shipping. It is estimated that we would need 12 sheets for a total of $18,656.76. The maintenance of the rink would be affected by adding Plexiglas because our staff dumps snow over the boards on each end and the fencing allows that. Plexiglas on each end would make the snow removal process more difficult. Requested Action To review the Freeway Park Enhancements and recommend a proposed project in order for staff to include in the Capital Improvement Program for 2014. 22 Page of AGENDA ITEM MEMORANDUM DATE: May 21, 2013 TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Off Leash Dog Area Proposal Requested Action To review the draft off leash dog park proposal and make comments and changes. Background One of the work items that the PTRC requested of Council at the March 18, 2013 joint meeting was input on the possibility of the committee working on researching off leash dog areas for Arden Hills. The Council consensus was to allow the PTRC the opportunity to put a proposal together and bring back to Council for review and approval. At the April PTRC meeting, a subcommittee was formed to begin working on a proposal. Staff has met with the subcommittee and will have a draft proposal ready for review at the meeting on Tuesday night. The City Council summer work session schedule is very busy and therefore, the proposal will need to tentatively go on the September work session agenda for consideration. Requested Action To review the draft off leash dog park proposal and make comments and changes. AGENDA ITEM MEMORANDUM DATE: May 21, 2013 TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Requested Action No action needed. This topic is for informational purposes. Background area to prairie grasses. Since that time, Don has been working on gathering information. He is unable to make Tuesday night update on his behalf. Requested Action No action needed. This topic is for informational purposes. AGENDA ITEM MEMORANDUM DATE: May 21, 2013 TO: Parks Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Capital Improvement Program (2014-2018) Budgeted Amount: Actual Amount: Funding Source: n/a n/a n/a Requested Action Staff is asking for the PTRC to review the proposed Capital Improvement Program (CIP) Projects for 2014-2018 and give feedback on any changes or potential additions. Background One of the ongoing goals for the PTRC is to recommend enhancements for the 5 year Capital Improvement Program. Staff has begun the process to identify projects for the 5 year CIP. Below is a summary, year by year of projects. 2014 Park Amenities - $3,000 Perry #3 Fencing - $22,000 Freeway Park Enhancements - $68,000 Snelling Avenue North Trail (Old Highway 10) (DNR Grant) $212,082.50 City Match *Trail Rehabilitation - $50,000 *Hard Court/Ball Field Rehabilitation - $20,000 *Forestry Implementation Plan - $10,000 2015 Park Amenities - $3,000 *Hard Court/ Ball Field Rehabilitation - $20,000 *Trail Rehabilitation - $50,000 *Forestry Implementation Plan - $10,000 12 Page of 2016 *Hard Court/ Ball Field Rehabilitation - $20,000 *Forestry Implementation Plan - $5,000 Park Amenities - $3,000 *Trail Rehabilitation - $50,000 Playground Structure Replacement (Perry Park)- $70,000 2017 *Hard Court/ Ball Field Rehabilitation - $20,000 Playground Structure Replacement (Hazelnut Park) - $70,000 Park Amenities - $3,000 *Forestry Implementation Plan - $5,000 *Trail Rehabilitation - $50,000 2018 *Hard Court/ Ball Field Rehabilitation (Floral Park Reconstruct) - $50,000 Playground Structure Replacement (Cummings Park and Freeway Park) - $150,000 Park Amenities - $3,000 *Forestry Implementation Plan - $5,000 *Trail Rehabilitation - $50,000 * Indicates Maintenance The following are projects that will be considered for the CIP that need to be discussed with Council on year assignments due to their current circumstances. Those projects are: Mounds View High School Trail Connection - Ramsey County Parks and Recreation and the Mounds View School District have no identified funding for this trail. The Elmer L. Andersen extension from the culvert off of County Road E2 to Mounds View High School is tentatively scheduled to be done in 2016. The County and School District should be consulted as partners in this project. County Road E Trail The City applied for STP Funding for a trail on County Road E/Lake Johanna Blvd. from the County Road E to Tony Schmidt Regional Park and the Tony Schmidt Regional Park. The City was not awarded funding and finished in the middle of the projects in scoring. There is no funding identified for this segment. The County Road E bridge is being redone in 2015. It may make sense to complete this at the same time as the bridge. Highway 96 North Sidewalk (Hamline to Highway 10) - After the construction of Highway 96 and 10 is complete, there will be a gap in the sidewalk from Hamline to Highway 10 on the north side. Requested Action Staff is asking for the PTRC to review the proposed Capital Improvement Program (CIP) Projects for 2014-2018 and give feedback on any changes or potential additions. 22 Page of