HomeMy WebLinkAbout05-28-13-R--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital
business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable
City in which to live, work, and play.
CALL TO ORDER
APPROVAL OF AGENDA
Public inquiries/informational is an opportunity for citizens to bring to the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals
limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench
copies, to allow a more timely presentation.
STAFF COMMENTS
3.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
3.B.Transportation Update
Terry Maurer, Public Works Director
Documents:MEMO.PDF
APPROVAL OF MINUTES
4.A.Approval Of Minutes
Documents:WS.PDF,R.PDF,R.PDF,WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one
motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so
requests, in which event, the item will be removed from the general order of business and considered separately in its normal
sequence on the agenda.
5.A.Claims And Payroll
Sue Iverson, Director of Finance and Administrative Services
Ashley Bertrand, Accounting Analyst
Documents:MEMO.PDF
5.B.Request To Authorize Interfund Transfer And Establish Interfund Loan For TCAAP Expenditures
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF
006 Amending Section 420.02, Subd. 4 (A)(2) Of The City Code To
Increase The Bond/Insurance Requirement For Dangerous Dogs
Amy Dietl, Deputy Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
Consider Approval For City Administrator To Attend ICMA Annual Conference
Patrick Klaers, City Administrator
Documents:MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered
separately in its normal sequence on the agenda.
PUBLIC HEARINGS
7.A.Annual NPDES Public Hearing
John Anderson, Assistant City Engineer
Documents:MEMO.PDF
NEW BUSINESS
8.A.Consider Approval Of Catholic United Financial Outdoor Concert License
Amy Dietl, Deputy Clerk
Documents:MEMO.PDF,ATTACHMENT A.PDF
UNFINISHED BUSINESS
9.A.Triangle Property Development
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
C.PDF
STAFF COMMENTS
MEMORANDUM
DATE:May 28, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Jill Hutmacher, Community Development Director
SUBJECT:TCAAP Update
Background
A brief verbalupdate on the TCAAP project willbe provided at the meeting.
11
Page of
STAFF COMMENTS
MEMORANDUM
DATE:
May 28, 2013
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96
project.
11
Page of
Approved:
CITY OF ARDEN HILLS, MINNESOTA
JOINT CITY COUNCIL, PTRC, AND PLANNING COMMISSION
WORK SESSION MEETING
MARCH 18, 2013
5:00 PM - COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session meeting at 5:01 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Dave McClung, and
Ed Werner (left at 5:40 p.m.). PTRC members Cindy Garretson, Phillip
, Chuck
Michaelson, Rich Straumann, John Peck, Don Messerly, and John Van
Valkenburg. Planning Commission members Clayton Larson, Andy
Holewa, and Roberta Thompson
Absent:
Councilmember Holmes (excused); PTRC members Harold Peterson and
Jane Larson; and Planning Commission members Clayton Zimmerman,
Samuel Scott, Angela Hames, and Janet Stodola
Also present
: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; City Planner Meagan Beekman; Parks
and Recreation Manager Michelle Olson; Building Official Dave Scherbel; and Deputy
Clerk Amy Dietl
APPROVAL OF AGENDA
The Council accepted the agenda as presented.
1.AGENDA ITEMS
A.Television and Storage Area Discussion
Building Official Scherbel
discussed the building plan to make a closet in the area currently used
for the vending machine and coat hook storage. He stated that the closet will be used to store
tables and chairs and that the flooring inside the closet will be concrete.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 18, 20132
City Administrator Klaers
stated that the reason this item is being discussed is because the
television in the lobby is outdated and needs to be replaced due to its graphic display issues. He
noted that the television is currently housed in a built-in on the backside of the wall where the
vending machine is currently located. Assuming a flat screen television replaces the current tube-
style television, it will not fit in the built-in area.
Mayor Grant
confirmed that the television has not been working well. He stated the slides
playing on the local cable access channel featuring upcoming events are almost unreadable.
City Administrator Klaers
stated that since more storage is needed for tables and chairs, it
seemed like a good time for modest modifications to the television area. He noted that a flat-
screen television could be mounted on the wall over the fireplace or it could be mounted on the
wall the current television is located on. He suggested that if a television is mounted on the
existing wall, a table or shelf placed underneath would be a good idea to keep people from
running into it since it is a hallway area that has foot-traffic.
Building Official Scherbel
noted that it would be most cost-effective to leave the television on
the wall where it is currently located.
Councilmember Holden
questioned whether the Audio Visual (AV) room (which also shares a
wall with this area) will ever need to be expanded.
Building Official Scherbel
stated that the AV room is large.
City Administrator Klaers
indicated that staff would consult with the person who runs the AV
equipment before proceeding with the project.
Mayor Grant
inquired what the costs would be for this project.
Building Official Scherbel
stated that he is waiting for two bids to be submitted. He estimated
the expense would be less than $5,000.
The consensus among the Council is to have staff email the cost, plus the price of the television,
to all of the Councilmembers once the numbers are known.
B.Utility Billing Discussion
City Administrator Klaers
stated that a resident appeared at the February 25, 2013, City Council
meeting to discuss his utility bill and file a formal appeal, and it was Council consensus at that
time to bring the item back for further discussion at a work session.
City Administrator Klaers
explained that staff has called the resident several times but he did
not return the call. He asked what the Council would like to do since the resident did not appear
tonight to discuss his bill.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 18, 20133
Councilmember Werner
asked if staff calculated what the bill would be without the disputed
water usage that occurred during the two-week period in which the resident stated he was out of
the country.
City Administrator Klaers
stated that the flat consumption amount would be about $10.
Mayor Grant
stated that during the two-week period in question, 44,000 gallons of water usage
was recorded.
Public Works Director Maurer
indicated that public works staff visited the home. He stated
that both the valves and reader were checked and no problems with the system were found.
Staff discussed a townhome property in Arden Hills that had an erratic meter reading in January.
Councilmember McClung
questioned if staff found any problems in the system that would
create these erratic spikes in water usage.
Public Works Director Maurer
stated that he has not found any equipment problems. The only
issues found have been human error within original input into the new system.
Mayor Grant
explained that more doubt has been raised in his mind since the second erratic
reading occurred in a townhome during the winter months. This leads him to question the readers.
Councilmember McClung
indicated he too was questioning these cases because both property
owners were away from home for two weeks when the spike in water usage occurred. He
recommended that the situation be further investigated.
Mayor Grant
asked if the system could flag usage over 100 gallons per hour.
Public Works Director Maurer
stated that it could be done. He noted that if meter readers fail,
they generally read less water usage rather than more.
Mayor Grant
stated he would be in favor of writing these expenses off.
Councilmember Holden
was not in favor of writing off the expense. She suggested the expense
be split between the homeowner and the City.
Councilmember Werner
noted that he is more sympathetic to the property owner who shut his
water valve off before traveling, and recommended an adjustment be made on his utility bill.
Councilmember McClung
supported the utility bill adjustment for the property owner. He
recommended staff watch for this type of water usage spike in the future.
Public Works Director Maurer
stated that he would set peak levels within the system to assist
staff with monitoring this type of situation.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 18, 20134
Councilmember Holden
requested staff speak with the other homeowner who also had an
abnormal spike in water usage and discuss the utility bill appeals process with him.
The consensus among the Council is to have staff split the difference on the bill for the Beckman
Avenue property.
C.Verizon Wireless Communication Site Discussion
City Planner Beekman
stated that the City and Ramsey County have both been approached by
Verizon Wireless regarding an underserved area near City Hall and the possibility of a ground
lease for a monopole tower. She indicated that Verizon Wireless was seeking a location north of
Highway 96 that could accommodate a 75-100 foot tower. The City is open to considering this
request, but the final decision will rest with the Council. She explained that under current City
Code, monopoles require co-location and are allowed through a conditional use permit. She
stated she will investigate this matter further with Verizon and will report back to the Council.
Councilmember Holden
asked if the City Hall site had any height restrictions due to the
helicopter flight paths.
City Planner Beekman
noted she will have to look into this. It was noted that one option is to
place the monopole on the building.
Mayor Grant
questioned if Verizon was located on any water towers in the City.
City Planner Beekman
reviewed the current antenna tenants located within the City and noted
that Verizon does not currently have an antenna in Arden Hills. She indicated the County
property may be a better location for a monopole than City Hall.
Mayor Grant
stated he was not in favor of a monopole and suggested that the water tower site be
recommended.
Councilmember McClung
indicated that he needs more information before making a decision on
this issue.
The consensus among the Council is to direct staff to investigate the Verizon Wireless monopole
further.
D.Discuss Proposal Increase in Metro Area Transit Sales Tax
Mayor Grant
stated he was contacted by the Regional Council of Mayors (RCM) regarding
supporting the proposed increase in the sales tax for the metropolitan transit system. He
commented the governor has not backed off on this issue.
Councilmember McClung
indicated the governor has actually recommended the rate be
increased .75% to assure enough revenue is raised. It is estimated $791 million would be raised
for transit by 2017.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 18, 20135
Councilmember Holden
does not support the transit sales tax because it does not benefit the City
of Arden Hills.
Councilmember McClung
agreed noting he will only support this if a light rail project is
proposed for the 35W corridor.
Mayor Grant
explained the reason this issue is being discussed is due to the request of the
regional mayors. He is not interested in signing off on this unless there is full Council support.
He indicated he will
E.PTRC Goals and Work Plan
Parks and Recreation Manager Olson
indicated the PTRC has been working on a presentation
for this evening that addressed their goals and work plan for 2013.
PTRC
serving on the PTRC liked Arden Hills along with nature and the beauty of the City. The ongoing
or as needed goals re as follows:
Recommend actions that advance the vision for parks, trails and recreation.
Assist in identifying ongoing parks and trails maintenance/improvement priorities.
Recommend and review grant opportunities, sponsorships, and partnerships for parks and
trails.
Assist, advise and monitor plans for parks, trails and recreation within TCAAP at the
appropriate time.
Continue to work with Ramsey County on mutually beneficial trail/park projects and
activities.
Monitor potential road improvements to encourage inclusion of pedestrian friendly
infrastructure whenever possible.
Look to enhance/add recreational opportunities in our parks.
Recommend future enhancements for the five-year Capital Improvement Program each
year.
Sponsor and organize community events such as clean up day and buckthorn removal
day(s).
Prepare monthly articles that the Committee would like to see highlighted in the City
newsletter.
PTRC
noted the PTRC was interested in having meetings this summer at
area parks which will assist in gaining feedback from residents. The group is also interested in
completing a survey of park needs this year. The survey results will further assist in guiding the
PTRC. The PTRC has assigned the following priorities for their 2013 work plan:
Trail Development proposed trail segment map and priority listing included for Council
review.
Freeway Park Enhancement map of proposed improvements included for Council
review.
New Picnic Shelter at Hazelnut Park.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 18, 20136
Off Leash Dog Area.
PTRC Member Kramlinger
stated part of the mission of the PTRC is to review, advise and
promote trail development. A proposed trail segment map was then discussed. A trail on the
County Road E Bridge over Snelling Avenue is a top priority. He noted the bridge will be
replaced in 2015. Another area of concern is Old Highway 10/Snelling Avenue from TH 51 to
Highway 96. This area is unsafe and in need of trail connections. The other high priority listed is
a much needed trail along Lake Valentine Road near the Mounds View High School. He
recommended the City work with Ramsey County and the school district on this issue.
PTRC Member Scott
discussed the many benefits of the yearly PTRC park tour. He explained
the park aesthetics for Freeway Park are a growing concern due to the high visibility of this park.
Proposed park enhancements were reviewed in detail.
PTRC Member Trites
recommended a new picnic shelter be added to Hazelnut Park. He
commented this would be an attractive amenity for this park and would increase park revenues. It
was noted the park had adequate parking at this time.
PTRC Member Michaelson
stated off leash dog areas is another item the PTRC would like to
pursue. The advantages and disadvantages of a dog park were reviewed with the Council. He
noted the park size could be the size of a hockey rink or several acres. The expense to maintain
the park will be minimal as the City has several hockey rinks that could be used in this capacity.
PTRC Member Straumann
indicated he was recently elected to the Ramsey County Friends of
the Parks and Trails Board. He noted Ramsey County is currently working on a trail that will run
from Highway 96 to downtown St. Paul. He further discussed other trail connections and
amenities that Ramsey County will be working on in the coming years, along with a wildlife
corridor. He noted the Tony Schmidt trail segment (Elmer Andersen trail extension from Indian
Place to Tony Schmidt Park) is scheduled to be completed in 2016-2017 by the County. The trail
segment south of the Mounds View High School is scheduled for completion 2018-2019.
Councilmember Holden
questioned which of the priorities are budgeted in 2013 for the PTRC.
Parks and Recreation Manager Olson
stated the 2013 budget includes maintenance and forestry
funds. She explained that none of the proposed projects are budgeted, but the PTRC was still
interested in working on the items for 2014.
Councilmember Holden
explained the City has spent a great deal on park improvements in the
last several years. She does not anticipate that the City will have the same amount of money
available each year for park improvements.
Mayor Grant
asked if the proposed shelter at Hazelnut Park would be similar to Cummings Park.
PTRC Member Peck
anticipated the shelter would be similar to the picnic shelter at Perry Park.
He explained the shelter and restrooms would get greater use now with the soccer field
improvements completed.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 18, 20137
Councilmember Holden
inquired how the trail system could better serve the residents living in
the southeast corner of the City. She noted there are not many connections in this area of the City.
Councilmember McClung
wanted to be assured the trail connections run north/south as well as
east/west.
PTRC Chair Garretson
commented that these are good points and need to be considered in the
trail plan.
PTRC Member Peck
indicated Arden Hills is drawing younger families due to the mature
neighborhoods, trees and parks that are available in the City.
discussed the potential of completing a community survey through
Survey Monkey.
Councilmember Holden
noted this was done several years ago and the City only received 12
responses.
Mayor Grant
did not object to the PTRC completing a survey through Survey Monkey as this
was a budget-friendly alternative. He commented the dog park is something that should be further
investigated and discussed. He noted the dog park will increase use of the hockey rink areas in
the summer months. His concerns include maintenance/cleanup.
Councilmember McClung
viewed the dog park as a positive park amenity in Arden Hills.
Mayor Grant
discussed the proposed layout of Freeway Park noting several parking spaces may
be lost to allow for the water truck to flood the rink in the winter months.
Further discussion ensued regarding the layout of the pleasure skating rink and parking lot. Staff
noted the expense for the proposed improvements at Freeway Park is $66,000.
Councilmember McClung
was supportive of the improvements if budgeted in the future.
Councilmember Holden
recommended the PTRC work this summer on the proposed
improvements and report back to the Council in the fall.
asked if there are any issues the Council thought the PTRC should be
considering.
Mayor Grant
encouraged the PTRC to continue speaking with the public and gaining feedback
on the needs of the community. He encouraged the PTRC to begin working on plans for a dog
park.
The Council thanked the PTRC for their presentation and input this evening.
F.Planning Commission Goals and Work Plan
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 18, 20138
Chair Larson
discussed the 2013 Planning Commission Work Plan with the Council. He
discussed the role, upcoming tasks, and items of concern for the Planning Commission. He noted
the Planning Commission has two open seats at this time and will be working to find volunteers.
He anticipated the development of the TCAAP site will be a major focus in the coming years. It
was noted development in the metro area is beginning again. He hopes the zoning within TCAAP
will be mixed use and flexible as this will assure the development meets the growing needs of the
community.
Councilmember Holden
questioned if the B-2 design standards were finalized.
City Planner Beekman
discussed the design standards implemented in 2009 stating the Planning
Commission was further considering the design standards to see if they work for the City.
Mayor Grant
asked if the sign code would be reviewed.
City Planner Beekman
reported the sign code was going to be reviewed given the fact recent
r
complete with the pending development of the TCAAP site.
Mayor Grant
requested comment on the open space and park reserve zoning designation.
City Planner Beekman
stated in 2008 the City updated the Comprehensive Plan with two
separate park land designations. She noted AHATS was park reserve with City parks designated
as open space. State law requires the City to update the Zoning Code to match its Comprehensive
Plan. A park zoning designation would protect the property from development in the future and
would be an important tool for the City to have in place.
Councilmember Holden
asked what the difference would be between a park designation and an
open space zoning designation.
City Planner Beekman
discussed this in detail stating the permitted use would vary and noted
these zoning classifications would only apply to City owned property.
Councilmember Holden
questioned how the new variance requirements were affecting the
Planning Commission.
Chair Larson
was pleased with the new requirements stating this has greatly assisted the
Commission in reviewing requests.
Further discuss ensued regarding the positive growth in the housing market.
The Council thanked the Planning Commission for their presentation and input this evening.
ARDEN HILLS CITY COUNCIL WORK SESSION MARCH 18, 20139
2. COUNCIL COMMENTS
Councilmember Holden
questioned what happened with the Resilient Communities Program
Grant.
Community Development Director Hutmacher
commented the City did not receive the grant.
She indicated the City of North St. Paul was awarded the grant. The City will receive feedback on
the application in the next week or two.
Mayor Grant
recommended the gateway sign issue be addressed by the City this spring.
th
City Administrator Klaers
stated there will be an Open House on the 2013 PMP on March 19
from 4:30-6:30 p.m. at City Hall. The County Road 10/Highway 96 intersection Open House
th
would be held on March 26. Staff noted the County is planning an Open House on Tuesday,
th
May 7 for TCAAP at the Marsden Room from 5:00-7:00 p.m.
ADJOURN
Mayor Grant adjourned the City Council work session meeting at 8:02 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MARCH 25, 2013
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:01 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Parks and Recreation Manager
Michelle Olson; City Planner Meagan Beekman; and Deputy Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Councilmember Holden
requested Item 5B be pulled from the Consent Agenda.
Mayor Grant
requested Item 8B be removed from the agenda as the union contract was not ready
for approval this evening.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A.TCAAP Update
ARDEN HILLS CITY COUNCIL MARCH 25, 20132
City Administrator Klaers
stated the City received five proposals from high-quality local
consulting firms for the TCAAP AUAR, Master Plan, and Regulations & Policies. The proposals
have been reviewed and the City has invited two firms for interviews. These firms were HKGi
thnd
and Kimley-Horn. Interviews would be held on Friday, March 29 and Tuesday, April 2.
City Administrator Klaers
indicated Bolander & Sons has moved heavy equipment inside the
TCAAP perimeter fence off of County Road H. The imposition of road weight restrictions on
March 15 prevents movement of heavy equipment for several weeks. Bolander will be prepared
to begin site work
government.
City Administrator Klaers
explained the next meeting of the Joint Development Authority
(JDA) will be on Monday, April 1, 2013, at 5:30 p.m. in the Arden Hills Council Chambers. He
noted he has contacted City Prosecuting Attorney Joe Kelly regarding prosecution of gross
misdemeanors and felonies at TCAAP.
B.Transportation Update
Public Works Director Maurer
provided the Council with an update on the US 10 and Highway
th
96 project. He noted there will be a MnDOT open house in the Council Chambers on March 26
regarding the project. He explained this project had been awarded to Shafer Construction and
work will begin as soon as weather permits.
C.Lake Johanna Fire Department Update
City Administrator Klaers
stated the Lake Johanna Fire Department Board of Directors met on
March 20, 2013. Action was taken on a number of items including the acquisition of a vehicle for
the Fire Chief. Another purchase included a refurbished utility truck #2. He stated that Fire Chief
Boehlke discussed a FEMA grant which would assist with the purchase of new 60 air packs. The
fire station remodeling projects were discussed at the meeting as well.
4. APPROVAL OF MINUTES
A.January 28, 2013, Regular City Council
B.January 28, 2013, City Council Work Session
C.February 11, 2013, Regular City Council
D.February 11, 2013, City Council Work Session
Mayor Grant
stated that the Council could not take action on this item as the minutes were not
included in th He noted the minutes would be approved at the April 8,
2013, City Council meeting.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to table action on the approval of minutes to the April 8, 2013, City
Council meeting. The motion carried unanimously (5-0).
ARDEN HILLS CITY COUNCIL MARCH 25, 20133
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Resolution 2013-015: Supporting the Local Trail Connections Program Grant
Application Made to the Minnesota Department of Natural Resources
C.Planning Case 13-001 Variance Request at 1455 Skiles Lane
D.2013 Capital Reimbursement to Lake Johanna Fire Department
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the Consent Calendar as amended and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
A.Resolution 2013-015: Supporting the Local Trail Connections Program Grant
Application Made to the Minnesota Department of Natural Resources
Parks and Recreation Manager Olson
stated staff has been preparing an application for a Local
Trail Connections Program through the Minnesota Department of Resources (MnDNR) for the
creation of an off street shared use pathway along the west side of Snelling Avenue N (Old
Highway 10) from Valentine Park and Lake Valentine Road to County Road E2. The application
deadline is Friday, March 29, 2013. The City applied for this grant last year for this same segment
but the project was not chosen for award. Staff has since spoken with the MnDNR about areas in
which the application could be improved. The application and estimate are being refined to
include their suggestions.
Parks and Recreation Manager Olson
explained that this pathway was listed high on the
Highway 10 corridor, it is an important connection. The neighborhood meetings for the Valentine
Park reconstruction identified this as a priority as well. The pathway would provide a safe route
for residents from the Valentine Park neighborhood to County Road E2, while also creating an
important trail connection to Valentine Hills Elementary, Perry Park, and Tony Schmidt Regional
Park.
Parks and Recreation Manager Olson
discussed the financial implications of the trail
connection noting the Local Trail Connections Program had a 75/25 split. The City would be
requesting $150,000 in grant funding. The project would have to be completed by June 30, 2015.
Staff noted the City has received letters of support from Ramsey County Public Works, Ramsey
County Parks and Recreation, Active Living Ramsey County, Bethel University, and the Mounds
View School District. Staff recommended the Council adopt a resolution supporting the Local
Trail Connections Program grant application.
Mayor Grant
requested further information on the trail expense and funding sources.
ARDEN HILLS CITY COUNCIL MARCH 25, 20134
Parks and Recreation Manager Olson
stated the total project was estimated to cost $362,082.50
and the City would be requesting the grant maximum of $150,000; t
the project would be $212,082.50.
Councilmember Holden
supported staff applying for this grant, but recommended the Council sit
down and discuss the probability of the City having an additional $250,000 to pay for this project.
Councilmember Holmes
indicated this trail would greatly benefit the students attending Mounds
View High School. She understood the expense was not budgeted, and requested staff inquire if
MSA funds could be used for the trail connection.
Mayor Grant
commented the segment was important but the financing would have to be
considered by the Council. He stated if MSA funds were spent on this project, it would not be
available for other street projects in the City. He questioned if the County was proposing a trail
around the back side of the Mounds View High School in 2016.
Parks and Recreation Manager Olson
stated this trail is being proposed by the County in 2016
but there is no funding source identified. Therefore, there is no true time table for this segment.
Councilmember McClung
recommended staff apply for the grant as this trail is a priority. He
indicated the grant will assist with funding the project noting federal dollars may also be
available.
Councilmember Werner
explained a trail in this area would improve safety.
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to adopt Resolution 2013-015 Supporting the Local Trail Connections
Program Grant Application Made to the Minnesota Department of Natural
Resources. The motion carried (5-0).
7. PUBLIC HEARINGS
A.Delinquent Utilities
Director of Finance and Administrative Services Iverson
stated delinquent utility amounts are
certified to Ramsey County on a quarterly basis. She commented that a list of utility accounts
with outstanding balances was compiled and notices dated February 12, 2013, were mailed.
Customers were informed of their delinquent status and were asked to make payment by March
th
15, 2013. Utility accounts with an unpaid balance after March 15 would be certified to Ramsey
County to be added to property taxes payable in 2014. The certification amount is equal to the
unpaid delinquent balance and an eight percent penalty. Staff recommended the Council approve
a resolution certifying the list of delinquent utility accounts to Ramsey County.
Mayor Grant
opened the public hearing at 7:34 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:35 p.m.
ARDEN HILLS CITY COUNCIL MARCH 25, 20135
Councilmember McClung
questioned if the homeowners were contacted prior to the certification
as there were several repeat offenders.
Director of Finance and Administrative Services Iverson
explained that staff sent letters to
encourage the residents and business owners be brought into compliance. She indicated that those
in arrears had a utility bill that was more than 90 days outstanding.
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
approve Resolution 2013-016, certifying the list of delinquent utility accounts
to Ramsey County. The motion carried (5-0).
8. NEW BUSINESS
A.
Director of Finance and Administrative Services Iverson
stated the City last did a market study
and upgraded job position descriptions with an outside consultant in 2007, which resulted in a
new compensation system, upgraded classifications quity
th
compliance. She noted the Personnel Committee met on March 11 and decided that a new study
would be appropriate given the changes in staff and duties since that time. The City is scheduled
to report on pay equity for the year-ending December 31, 2013. To ensure that the City is in
comp
who specializes in this work. The expense was estimated to be $15,000 and is not budgeted for
2013.
Councilmember Holden
indicated this is a State mandate that has to be completed every three
years.
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to
position classifications, do a current market study, and evaluate the Ci
equity compliance. The motion carried (5-0).
B. Consider 2013-2015 Union Contract
This item was removed from the agenda by Mayor Grant.
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Councilmember Holden
indicated the Arden Hills Easter Egg Hunt will be held on Saturday,
th
March 30 at Cummings Park. She encouraged all to attend.
ARDEN HILLS CITY COUNCIL MARCH 25, 20136
Councilmember Holden
stated that Pete Saxe will be retiring from Public Works this month. She
asked if he would receive a plaque from the Council.
Director of Finance and Administrative Services Iverson
indicated a proclamation would be
read by the Mayor at a Council meeting. A gift will also be given to Mr. Saxe on behalf of the
City for his 23 years of service to the community.
Councilmember Holmes
asked why weight restrictions were established in the spring.
Public Works Director Maurer
stated as frost comes out of the ground, roads are at their
weakest and weight restrictions assist in protecting the City streets from further damage.
ADJOURN
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the Regular City Council Meeting at 7:47 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
APRIL 8, 2013
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present:
Mayor David Grant, Councilmembers Fran Holmes, Dave McClung, and
Ed Werner
Absent:
Councilmember Brenda Holden (excused)
Also present
: Director of Finance and Administrative Services Sue Iverson; Public
Works Director Terry Maurer; Community Development Director Jill Hutmacher;
Assistant City Engineer John Anderson; and Deputy Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A.TCAAP Update
Community Development Director Hutmacher
stated the congressional oversight committee
and
The County is working to finalize and assemble closing documents, and the MPCA is reviewing
ected to occur in mid-
April. Onsite building demolition may begin before the end of April.
ARDEN HILLS CITY COUNCIL APRIL 8, 20132
Community Development Director Hutmacher
explained the Joint Development Authority
(JDA) met on April 1 and approved contracts for a financial consultant and attorney. The draft
bylaws were reviewed and will be revised according to Commissioner comments and will be
brought back for consideration at the next JDA meeting scheduled for May 6, 2013, at 5:30 p.m.
B.Transportation Update
Public Works Director Maurer
stated Shafer Construction will be closing the intersection of US
Highway 10 and Highway 96 next Monday and these roadways will remain closed through mid-
November. He noted County Road F and Hamline will be signalized as part of the I-694 project.
Staff explained the County will be monitoring the intersection until the signal is in place.
Mayor Grant
requested staff speak with the Mounds View High School to make them aware of
the upcoming road closures.
4. APPROVAL OF MINUTES
A.January 28, 2013, Regular City Council
B.January 28, 2013, City Council Work Session
C.February 11, 2013, Regular City Council
D.February 11, 2013, City Council Work Session
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to approve the January 28, 2013, Regular City Council; January 28,
2013, City Council Work Session; February 11, 2013, Regular City Council;
and February 11, 2013, City Council Work Session meeting minutes as
presented. The motion carried unanimously (4-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Motion to Authorize City Staff to begin Summer Work Hours on May 28, 2013,
and Conclude on August 30, 2013
C.Motion to Approve Payment to Boston Scientific for Pond Dredging at Innovation
Way and County Road F
D.Motion to Approve the Purchase of a One-Ton Truck
E.Motion to Approve the Purchase of a Trailer
F.Motion to Approve Hiring Seasonal Maintenance Workers and Engineering Intern
G.Fox Ridge Park Dedication Escrow Release
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (4-0).
ARDEN HILLS CITY COUNCIL APRIL 8, 20133
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
A. Selection of Consultant for Master Planning Process
th
Community Development Director Hutmacher
stated on March 15 the City received five
proposals for the TCAAP master planning process. Firms that submitted proposals included
Hoisington Koegler Group, Kimley-Horn and Associates, Landform, SRF Consulting Group, and
WSB & Associates. The proposals ranged in price from $203,933 to $524,422.
Community Development Director Hutmacher
indicated a selection committee consisting of
the City Administrator, Public Works Director, City Planner, Community Development Director,
Ramsey County Deputy County Manager, and Ramsey County Director of Public Works reviewed
the proposals and invited two firms, Hoisington Koegler and Kimley-Horn and Associates for
interviews. The interviews were held on March 29 and April 2. Following the interviews, the
selection committee discussed the proposals and the consultant team unanimously recommended
that the City enter into a contract with Kimley-Horn and Associates. The price for the Kimley-
Horn contract was $426,004. The factors for this selection were reviewed. Staff recommended
the Council authorize staff to negotiate a contract with Kimley-Horn for the TCAAP AUAR,
Master Plan and Regulations & Policies.
Councilmember Holmes
questioned if each vendor included the Regulations & Policies within
their bid proposal.
Community Development Director Hutmacher
stated this was required within the bid process
noting it was set up as an alternate. She explained there will be a cost savings due to the fact the
City will be using the same vendor for each piece of the project.
Mayor Grant
thanked staff for working through this process on behalf of the City. He noted he
was impressed with the Kimley-Horn proposal.
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
authorize staff to negotiate a contract with Kimley-Horn for the TCAAP
AUAR, Master Plan, and Regulations & Policies; with consideration of the
contract at a future Council meeting. The motion carried (4-0).
ARDEN HILLS CITY COUNCIL APRIL 8, 20134
B. Union Contract Negotiations
Director of Finance and Administrative Services Iverson
explained the Council met in closed
session on March 25, and again this evening to discuss the union contract. She indicated the
union
union contract.
MOTION: Councilmember McClung moved and Councilmember Holmes seconded a
motion to approve the three-year 2013-2015 union contract dated March 25,
2013. The motion carried (4-0).
C. Street Improvement District Bill
Mayor Grant
stated the League of Minnesota Cities supports proposed legislation regarding
street improvements and has asked its member cities to also show support by passing a Council
resolution. He discussed the street improvement district bill in detail and requested the Council
approve the resolution of support.
Councilmember Werner
questioned how funds will be collected to support these improvements.
Mayor Grant
noted the funds will be collected through property taxes. He indicated this item has
been proposed for several years and has finally earned enough support in both the House and
Senate.
Councilmember McClung
asked if the bill required the entire City to be within the street
improvement district, or if certain areas of the City could be selected.
Mayor Grant
stated it was his understanding that districts could be established throughout the
City.
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to adopt Resolution No. 2013-019, a Resolution Supporting Legislation
Authorizing the Establishment of Municipal Street Improvement Districts.
The motion carried (4-0).
9. UNFINISHED BUSINESS
A. Consider 2013 PMP Bids and the Following Resolutions:
Resolution 2013-017 Declaring the Amount to be Assessed and
Ordering Preparations of the Assessment Roll
Resolution 2013-018 Setting Date for Assessment Hearing
Assistant City Engineer Anderson
stated on March 11, 2013 the Council approved plans and
specifications and ordered the advertisement for bids for the 2013 Pavement Management
Program. Bids were solicited during March and opened on Tuesday, April 2, 2013. It was noted a
portion of the costs for the 2013 PMP project are proposed to be assessed against the benefitting
ARDEN HILLS CITY COUNCIL APRIL 8, 20135
follow the process outlined in State Statute 429.
Assistant City Engineer Anderson
indicated the next step in the process after the bids are
opened is to declare the amount of the cost to be assessed and to set the date for the assessment
hearing. A public hearing prior to adopting the assessment is a requirement of the statute. Staff
reviewed the bid results noting the low bid was $723,366.70 and was submitted by North Valley,
Inc. who has successfully completed similar projects in the past. The engineering and overhead
costs were then reviewed in detail along with the anticipated assessment amounts for this project.
The total project costs are estimated to be $937,523.26. Staff recommended the Council declare
the amount to be assessed as $213,659.64 and order preparation of the assessment roll, in addition
to setting the date for the assessment hearing as May 13, 2013.
Councilmember McClung
asked when the bid will be accepted.
Assistant City Engineer Anderson
explained this will be done on May 13, 2013, after the
assessment hearing.
Public Works Director Maurer
commented that detailed lot information will be provided to the
Council prior to the assessment hearing as there are some unique lots within the planned project
area.
MOTION: Councilmember Werner moved and Councilmember McClung seconded a
motion to adopt Resolution No. 2013-017, a Resolution Declaring Cost to be
Assessed and Ordering Preparation of Assessment Roll. The motion carried
(4-0).
MOTION: Councilmember Werner moved and Councilmember McClung seconded a
motion to adopt Resolution No. 2013-18, a Resolution Setting the Date for
Assessment Hearing to be May 13, 2013. The motion carried (4-0).
10. COUNCIL COMMENTS
Councilmember McClung
noted the Ramsey County Friends of the Park tree sale is going on at
th
this time. The order deadline is April 19 and information ite.
Councilmember Werner
stated the Economic Development Commission is seeking volunteers at
this time and they meet on the first Wednesday of each month at 8:00 a.m. He encouraged those
interested to contact City Hall.
th
Councilmember Holmes
indicated on Saturday, April 20 Earth Day will be celebrated. A clean
up event will be held at Tony Schmidt Park from 9:00-11:00 a.m.
Councilmember Holmes
stated there are now no parking signs on the south side of the street
along County Road E2 near the office complex.
ARDEN HILLS CITY COUNCIL APRIL 8, 20136
Public Works Director Maurer
commented he will speak with the County regarding this matter
and will report back to the Council.
Councilmember Holmes
understood Old Highway 10 was a County road. She indicated the
speed limit on this roadway is currently 45 mph and should be lowered.
Public Works Director Maurer
noted the speed limit on this roadway was established by the
County and not the City.
Mayor Grant
reported
system. He encouraged residents to purchase and plant trees.
Mayor Grant
stated on County Road E the former Holiday Inn property has a sign posted noting
that the property is for sale or lease. He requested City staff speak with the property owner to
remove the sign.
Mayor Grant
noted he met with the Mounds View School Board and Superintendent last week to
discuss items of interest. He commented Roseville will be doing some park rehabilitation and
improvements, North Oaks will be having a new housing development, and New Brighton is
negotiating a housing development with Pulte Homes. In addition, the Shoreview library would
be expanded with a focus on younger readers. He reported to the group the events that would be
taking place on the TCAAP property.
Director of Finance and Administrative Services Iverson
indicated the City received the
Popular Annual Financial Report Award for 2011.
ADJOURN
MOTION: Councilmember Holmes moved and Councilmember McClung seconded a
motion to adjourn. The motion carried unanimously (4-0).
Mayor Grant
adjourned the Regular City Council Meeting at 7:51 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION MEETING
APRIL 15, 2013
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session meeting at 5:00 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden (arrived at 5:22
p.m.), Fran Holmes, Dave McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Building Official Dave Scherbel; Parks and Recreation Manager
Michelle Olson; and Deputy Clerk Amy Dietl
1. APPROVAL OF AGENDA
The Council accepted the agenda as amended adding Item 2H E-Street Flats Signage.
2. AGENDA ITEMS
A.Cable TV Update
Cor Wilson, CTV,
presented a video highlighting the local activities that took place in 2012. It
was noted CTV won seven national awards last year. She then provided the Council with an
update on the franchise renewal negotiations with Comcast. She expressed frustration with the
situation as Comcast is proposing to cut local funding by 90%. The proposed cuts will drastically
affect local programming.
Ms. Wilson
stated that negotiations with Comcast have been slow going, but that the formal
negotiation process has now begun. She described the formal process in detail and noted it should
assure more timely responses from Comcast, and also help facilitate better negotiations between
the parties.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 20132
Ms. Wilson
noted that the current franchise expires in October, but Comcast is willing to extend
the current contract. She explained she will continue to fight for the needs of the 10 cities within
the franchise area to assure that the needs of all parties are being met. She then described the
DTA fees in detail. It was noted a rate order was filed against Comcast for the DTA fees being
charged to Comcast customers. The matter will be forwarded to the FCC.
Councilmember Holden
questioned when the negotiation process will be completed.
Ms. Wilson
anticipated that at the earliest, conversations will be completed by October 2013.
Councilmember Holmes
asked what leverage the cities had in this matter.
Ms. Wilson
commented the franchise could be denied and this would stop Comcast from
operating as their cable lines a-of-way. She indicated Comcast does not
want negotiations to get to that point.
Councilmember McClung
inquired if there was enough time to complete the formal negotiation
process prior to October.
Ms. Wilson
explained this could be done if several meetings were shifted and rescheduled.
Mayor Grant
thanked Ms. Wilson for her report this evening. He also thanked Craig Wilson for
representing the City on the Cable Commission.
B.Lobby TV and Storage Area
Building Official Scherbel
explained he received two quotes to complete the renovation work in
the lobby area, one for $5,400 and the other for $6,100. He commented the quotes came in higher
than the anticipated $5,000. The proposed TV location was discussed. He noted the flat screen
TV will be an additional expense of approximately $1,500, and could be paid for through Cable
Funds. He requested comment from the Council on how to proceed with the project.
Councilmember Holden
asked what would happen to the TV in the lobby area at this time.
Mayor Grant
recommended staff speak with Best Buy to see if the TV could be traded in. He
then requested comment from staff on the table and chair storage.
City Administrator Klaers
stated the current table and chair storage location is difficult to access
and is small in size. He explained that staff is looking forward to the new storage area being
completed.
Councilmember Holmes
indicated she is in favor of proceeding with the storage area but does
not feel it is necessary to upgrade the TV.
Councilmember Werner
approved of the storage area.
Councilmember McClungCouncilmember Holden
and did not object to the storage area either.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 20133
Councilmember Werner
questioned how the lobby TV will be used by the public.
Director of Finance and Administrative Services Iverson
explained the TV is used when
overflow seating in the lobby area is needed during meetings. The TV also allows residents to
view replayed meetings when visiting City Hall.
Building Official Scherbel
commented the original intent of the TV was for overflow attendance
at City Council meetings.
Councilmember Holmes
stated the City has at are rarely used. She is
traffic when necessary.
Building Official Scherbel
indicated the current TV could still be used but noted it is over 10
years old and the technology is going away as well as issues with the display.
Councilmember Holden
does not oppose purchasing a new TV but recommended the price be
reduced to $500.
Mayor Grant
be sufficient and cable funds could be used for the
expense.
Councilmember WernerCouncilmember McClung
and did not object to a new TV in the
lobby area.
It was the consensus of the Council to move forward with the improvements including a lower
priced TV.
C.2014 Preliminary Budget Discussion
Director of Finance and Administrative Services Iverson
explained staff has been developing a
preliminary 2014 budget. She noted the CIP would come back to the Council at a June meeting
for discussion. She requested direction from the Council on how to proceed with the budget.
Mayor Grant
requested comments from the Council.
Councilmember Holmes
noted the EDA budget and park funding could both be increases within
the 2014 budget.
Councilmember Holden
did not see the need to increase park funding for 2014 given the amount
of funds that have been spent on park activities over the past two years.
Councilmember McClung
recommended the 2014 budget have a zero to one percent increase.
Mayor Grant
supported a budget with no more than a two percent increase.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 20134
Councilmember Holmes
indicated TCAAP may have a great deal of expenses in 2014. She
supported a budget with more than a two percent increase.
Councilmember Werner
was in favor of a budget somewhere between zero and two percent.
Councilmember Holden
agreed with a two percent increase in the budget.
Mayor Grant
directed staff to proceed with the 2014 budget with a working number of a two
percent tax levy increase and that the Council will discuss the issue at future work session
meetings.
D.Tax Forfeited Property at 3208 Hamline Avenue North
Community Development Director Hutmacher
explained on December 10, 2012, the Council
approved a resolution requesting Ramsey County to withhold tax-forfeited land located at 3208
Hamline Avenue North from public auction while the City considered whether it should acquire
the property. Although cities could previously acquire tax-forfeited land for public open space at
no cost, cities now
conservation land.
Community Development Director Hutmacher
indicated that Ramsey County has established a
conservation land purchase price of $500 plus $92.65 for fees and taxes. If the City moves
forward with the acquisition, staff recommends that a Phase I Environmental Site Assessment be
-month hold expires on June 16,
2013. Staff questioned if the Council wanted to see the site be used for open space or be made
available for private development.
Councilmember Holden
recommended the property be purchased and the Phase I Environmental
be completed.
Councilmember McClung
agreed with this suggestion as this site would be difficult to develop.
Councilmember Holmes
was in favor of purchasing the parcel but did not feel the Phase I
Environmental was necessary.
Community Development Director Hutmacher
explained the Phase I would protect the City
and provide information on how the site was used in the past.
Mayor Grant
considered the Phase I part of the purchase costs and noted the environmental study
would provide the City with some assurance that the site does not have environmental issues.
Councilmember Werner
asked if the parcel would have any future maintenance expenses.
Public Works Director Maurer
estimated the only expenses to be future tree trimming as the
parcel would be a natural open space.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 20135
The Council consensus was to proceed with the purchase of the property along with the Phase I
Environmental Site Assessment.
E.Triangle Property Options
Public Works Director Maurer
discussed potential options for a gateway sign, perennial garden,
tree planting, and irrigation for the .25 acre triangle property. He noted the sign and landscaping
is reviewed potential tree and shrub options in
detail with the Council. Staff then requested comment from the Council on the proposed design
and expense. It was noted the CIP had $20,000-25,000 for a gateway sign in 2013.
Mayor Grant
indicated the triangle parcel was given to the City and something needs to be done
with the site. He questioned if the Council is in favor of spending additional funds to complete
the landscaping and gateway sign for the site.
Councilmember Holden
asked why the gateway sign had to be lighted.
Public Works Director Maurer
commented that the gateway sign was originally supposed to be
put near Walgreens and was intended to be lit. There will be an expense to get electricity to the
parcel for the sign and irrigation.
Councilmember McClung
indicated the triangle parcel will become a welcoming entrance to the
City. He supported the landscaping and gateway sign.
Public Works Director Maurer
stated wit receive specific quotes
for the curb and electrical work.
Councilmember Holmes
requested the area encourage pedestrian traffic. She is in favor of a rose
garden or other type of plantings.
City Administrator Klaers
noted that benches could be added at a later date.
Public Works Director Maurer
stated a rose garden would require a much higher level of
maintenance.
The Council recommended staff seek quotes on the project and report back at a future meeting.
F.Valentine Park Re-Grand Opening Event Discussion
Park and Recreation Manager Olson
explained at the February 19, 2013, Council work session,
staff presented a list of potential park events for 2013. After reviewing the options, the Council
consensus was to focus on one event in 2013 - a grand reopening for Valentine Park. The Council
directed staff to create a list of focused options for the event. A list of potential activities and their
expense were listed for review by the Council.
Park and Recreation Manager Olson
requested the Council discuss the proposed activities and
provide comment on which activities should be selected for the grand reopening of Valentine
Park.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 20136
Councilmember Holmes
suggested the event be held in the afternoon to encourage family
participation. She supported music at the event. She asked that the presentation be limited to
one-half hour with ice cream to follow. She agreed with the proposed activities but does not feel
that the optional activities were necessary.
Councilmember Werner
recommended the event be moved to the afternoon as well. He is in
favor of the ice cream social being catered. He suggested the ribbon cutting and picnic shelter
dedication take place during the grand reopening.
Councilmember Holmes
questioned when the event will be held.
Public Works Director Maurer
anticipated that the reopening will be scheduled for some time
in July as this will assure all components of the park will be complete.
The Council discussed options for meeting during the week and on a weekend. The Council was
open to an early evening weekday event.
Mayor Grant
stated he is in favor of a self-serve ice cream social. He does not see the need for
music. He agrees with the ribbon cutting and picnic shelter dedication. He believes a mailing is
necessary to assure success of the event. He does not see the need for the optional activities as he
wants the park amenities to be the focal point.
Councilmember Holden
does not see the need for music either. She recommended the park
shelter dedication plaque be placed at the park and a copy be given to the Don Messerly family
and suggested a Sunday afternoon as a possibility for the event.
Councilmember McClung
noted the park reopening is important to the City. He recommended
the planned activities focus on the improvements made to the park, such as the ribbon cutting and
picnic shelter dedication. He suggested the mailing be completed by staff and does not feel it is
necessary to have ice cream.
Mayor Grant
summarized that the Council is not in favor of music at the event. The Council
recommends the ice cream being catered and that there be a ribbon cutting and picnic shelter
dedication at the grand reopening. The Council supports lawn games and basketball shooting as
well.
G.Lakeshore Place Xcel Permit Process
Public Works Director Maurer
updated the Council on the process that has been going on
regarding the relocation of the Xcel power line in the Lakeshore Place area. Since Mike
Loosbrock appeared at the public inquiries portion of a Council meeting several weeks ago, there
have been numerous meetings regarding the issue with Xcel Energy, Shafer Contracting, MnDOT,
Ramsey County, property owners and the City. Through all of these meetings staff has not found
a good option.
Public Works Director Maurer
noted a pole could be temporarily located in the green area
between Old 10 and Highway 10. Another option would be to move the poles to the east side of
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 20137
Lakeshore towards the highway. However, this option does not work well with the contractor as a
retaining wall will be built in this area and the work cannot be done with live wires in close
proximity. He noted that Excel Energy stated the line may not be able to be shut down during the
summer months. If the line cannot be shut down during the summer, it would push construction
completion of the 10/96 project into 2014.
Public Works Director Maurer
noted the expense of temporary poles is approximately $20,000.
He stated Xcel has agreed to use 55 foot poles on the west side of Lakeshore for the wires. The
tree trimming was discussed in detail. Staff noted the 55 foot high poles were the best scenario
the group could come up with given all the project considerations.
Councilmember Holden
questioned what would keep Xcel from clear cutting the trees in this
area.
Public Works Director Maurer
indicated there is no agreement in writing, but he feels Xcel will
be reasonable with regard to tree trimming for this project.
Councilmember Holden
asked how the neighbors feel about the situation.
Public Works Director Maurer
stated they are not happy with the situation, but there is no better
option available.
Mayor Grant
requested comment from the residents in attendance.
Mike Loosbrock,
4535 Lakeshore Place, commented that the compromise was more of a
convenience for Xcel than anything else. He stated the concerns of the residents were not taken
into consideration.
Mayor Grant
indicated that trees will be replanted along Highway 96.
Public Works Director Maurer
stated the County will be applying for a partnership grant for
planting from MnDOT. The grant funds would assist in the collaboration efforts between
MnDOT, the County and the neighbors for the landscaping plan in this area. He does not
anticipate any problems with the County coming up with funds to properly replant this area.
Mr. Loosbrock
expressed skepticism that the County will truly pursue a grant to assist with the
replanting of his property.
Public Works Director Maurer
commented the grant funds will assist with replanting the entire
Highway 96 corridor. Without the grant monies, he felt the County would still landscape
Lakeshore Place. He stated he is going by the statements made by Jim Tolaas.
Mayor Grant
encouraged the residents present to trust in the comments made by Jim Tolaas as
he has come through for the City in the past. He requested staff speak with Mr. Tolaas regarding
this matter and that the County provide the City with a letter regarding what actions will be taken.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 20138
Councilmember McClung
questioned what would happen if the project was pushed into a
second construction season.
Public Works Director Maurer
stated the City would take a hit on its reputation and the County
would take a huge hit monetarily.
Mayor Grant
commented it was unfortunate where the pole placement will end up and that trees
will be trimmed. He stated the City is working to make the best out of a bad situation as the City
can
H. E-street Flats Signage added at meeting
Mayor Grant
provided the Council with a handout. He noted a temporary sign was posted at this
site and the square footage has been exceeded. The City asked Stuart Company and Rob
Davidson to remove the signs. He questioned how the Council would like to proceed regarding
this matter.
Councilmember Holden
was surprised by the large signs as well because this went against the
original marketing plan for the e-Street Flats.
Councilmember McClung
recommended the current sign code be followed.
Mayor Grant
understood that the property owners were requesting a variance.
City Administrator Klaers
noted staff has spoken with representatives of Stuart Company and
outlined a process for them to apply for a sign standard adjustment, which is within City Code.
This information was passed along six weeks ago and no paperwork has been submitted to the
City. He understood that the large sign was assisting in promoting the site and the City is willing
to work with Mr. Davidson on this issue.
Mayor Grant
questioned how the Council felt about the oversized signs/banners.
Councilmember McClung
stated he has a problem with how this was procedurally handled. He
expressed frustration that the applicant took it upon himself to place these large banners on his
building, and has neglected to respond to s
Councilmember Werner
asked how large the banner is on the south side of the building.
Mayor Grant
indicated the sign is 12 feet by 18 feet.
Community Development Director Hutmacher
commented the project has been approved by
the City and the City wants the redevelopment to be successful.
Mayor Grant
agreed and wants to see the apartments rented.
Further discussion ensured regarding the marketing efforts and rental of the e-Street Flats.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 20139
Staff was directed to speak further with Stuart Company ts.
COUNCIL COMMENTS
Councilmember Holmes
stated a mill and overlay project is being planned by the County on
Hamline Avenue. She expressed concern with the impact this will have on the City and
encouraged staff to delay this project.
Public Works Director Maurer
commented he discussed this matter with the County and it
should be delayed until 2014.
Councilmember Holmes
asked if a CVS was going to locate at the former Blue Fox site.
Community Development Director Hutmacher
stated the City received a proposal for this site
but it is not complete at this time. She added that the developer has not finalized tenants, but the
proposal is for a 15,000 square foot retail strip center with restaurant and retail tenants.
thst
Councilmember McClung
indicated he will be out of town from May 15 to June 1; therefore,
he will miss the May 20 and May 28 City Council meetings.
Councilmember Holden
recommended that those interested in attending the Northwest Youth
and Family Services lunch event to RSVP to staff.
Community Development Director Hutmacher
commented the County has closed on the
TCAAP property. A notice to proceed has been issued to the remediation and demolition
contractor and demo permits have been applied for. She noted the County would like to install
informational development signs which will require City approval.
City Administrator Klaers
indicated the City has attended AHATS meetings with the Army,
Ramsey County, and Xcel. In a recent meeting, concurrent jurisdiction was discussed to assure
th
there will be proper security at AHATS. This issue was further discussed on April 11 with
Sheriff Matt Bostrom. It was recommended the expense of the security be covered by Ramsey
County and not by the City of Arden Hills. He will continue to work on this issue to protect the
City from this expense going into the future. He noted he will keep the Council advised on this
matter.
City Administrator Klaers
discussed the Super Rink in Blaine, Minnesota. He noted that the
project was completed in part through a partnership of four cities (Arden Hills, Shoreview,
Mounds View, and New Brighton). He explained there was an agreement with the cities and the
local youth hockey associations which required them to put funds into an escrow account to assure
ice time requirements were being met. The cities then assured Blaine that they would pay for ice
rental time if the Youth Association did not use the ice time. The commitment was to have
$300,000 in escrow and once this amount reached $400,000 the additional interest would be
returned to the Associations. He noted all ice time requirements have been met by the hockey
associations. He explained that the hockey associations are now requesting the return of all
escrow funds in order to upgrade storage and locker rooms in Blaine.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 201310
City Administrator Klaers
indicated that the four City Managers and Administrators of the
partnership of cities met to discuss this matter and do not recommend returning the entire escrow
amount as these funds protect the cities if ice time requirements are not met. However, $100,000
could be returned to the youth hockey associations to assist with financing the locker room
upgrades. He requested comment from the Council on how to proceed.
Councilmember Holden
questioned when the bond on the Super Rink ended.
City Administrator Klaers
stated it ends in 2024.
Councilmember Holmes
asked which high school games will be played at the Super Rink.
City Administrator Klaers
indicated the Mounds View High School will be moving their games
to the Super Rink. This is creating the need for locker rooms and additional storage.
The Council requested additional financial information from the hockey association prior to
making a decision. The Council is willing to consider the request after reviewing the financial
information.
City Administrator Klaers
commented that the next update item is related to meter readers. He
noted every home in the City has allowed public works access to replace the meter reader, except
for one resident.
Public Works Director Maurer
stated Steve Cook does not have a new meter reader and the
City has been estimating his water usage for the last two months based on previous years. He
e placed on the water
bills until access is allowed. Mr. Cook has requested the reader be mounted on the outside of his
home. This option has not been offered to Mr. Cook but could be done if the Council approves.
Councilmember Holden
expressed concern with the homeowner damaging the meter reader if it
is not properly installed in the home.
Councilmember Werner
asked if Mr. Cook has been paying his water bill.
Public Works Director Maurer
commented he has been paying his bill, but he has not been
charged surcharges.
Councilmember Holden
is in favor of placing a surcharge on Mr. Cook
extra staff time involved to estimate his meter reading each month. A surcharge may encourage
Mr. Cook to work with the City to resolve this situation.
The Council requested staff offer to install Mr. Cook
City Administrator Klaers
noted that the City has received notices on the Metro Cities Annual
th
Meeting which will be held on Thursday, April 18 from 5:30-7:00 p.m. He questioned if any
Councilmembers will be in attendance.
ARDEN HILLS CITY COUNCIL WORK SESSION APRIL 15, 201311
Councilmember Holmes
stated she is interested in attending.
City Administrator Klaers
indicated he registered himself and Councilmembers Holden and
Holmes for the League of Minnesota Cities Conference in June.
City Administrator Klaers
noted there will be a special work session meeting on Monday, May
th
13 at 6:00 p.m.
ADJOURN
Mayor Grant adjourned the City Council work session meeting at 8:12 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
CONSENT ITEM
MEMORANDUM
DATE:
May 28, 2013
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Ashley Bertrand, Sue Iverson
SUBJECT: Claims & Payroll
Requested Action:
Motion to Approve Consent Agenda Item – Claims and Payroll
1.
Supporting Documents:
Payroll
2013 Payroll #11 ............................................................................$ 79,155.20
Total Payroll $ 79,155.20
Accounts Payable Claims Through 05/24/2013
Paid Claims (Check No 0 Dept of Rev Sales Tax EFT) ....................$ 8,092.00
Paid Claims (Check No 41797 thru Check No 41835) ......................$ 49,310.09
Paid Claims (Check No 41836 thru Check No 41875) ......................$ 55,659.72
Paid Claims (Check No 41876 thru Check No 41879) ......................$ 402,441.38
Total Claims $ 515,503.19
11
Page of
CITY OF ARDEN HILLS
PAYROLL # 11
CHECKS DATED:05/24/13
Biweekly:05/04/13-05/17/13
Payment Method
EMPLOYEE DEDUCTIONSAMT.
CITY BENEFIT
EFT
FIT6,882.31
EFT
SIT2,853.19
EFT
FICA Oasdi4,137.984,137.98
EFT
FICA Medicare967.73967.73
TOTAL TAXES14,841.215,105.71
A/P Check*
Health Premium1,426.590.00
A/P Check*
Dental Premium 0.00
A/P Check*
FSA Health Care Reimb.177.08
A/P Check*
FSA Dependent Care Reimb.416.66
TOTAL FLEXIBLE SPENDING2,020.330.00
HSA Health Saving 508.170.00
Health Care Savings Plan
0.00
Health Care Savings Plan-2%262.98
Health Care Savings Plan-4%165.94
TOTAL HEALTH SAVINGS937.09
0.00
EFT
PERA3,751.024,351.18
A/P Check*
ICMA2,869.05334.37
A/P Check*
Central Pension Fund-Union614.40
A/P Check*
MN State Retirement System312.26
TOTAL RETIREMENT7,546.73
4,685.55
A/P Check*
IUOE 49 Dues (Union)130.00
A/P Check*
LTD/STD Insurance0.00
A/P Check*
PERA Life Insurance32.00
A/P Check*
Life/Addl/Dep Life123.300.00
A/P Check*
MN Child Support341.94
A/P Check*
Public Employee Long Term Care 40.60
A/P Check*
UNUM 132.05
A/P Check*
Avesis-Vision Care8.94
TOTAL VOLUNTARY808.83
0.00
Total Employee Deductions26,154.19
PR Check # 17455-17461
Net Payroll2,142.23
EFT
Direct Deposit41,067.52
Gross Payroll Tie-Out69,363.94
STD/LTD Gross - Up0.00
Plus City Paid Benefit9,791.26
ICMA Benefit Held0.00
TOTAL PAYROLL COST79,155.20
FICA TIE-OUT
Gross Payroll69,363.94
Less Total FSA2,020.33
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA67,343.61
FICA Oasdi @ 6.20%4,137.98
FICA Medicare @ 1.45%967.73
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
ACCOUNTS PAYABLE Check Approval
* A/P Checks can be found on the report.
Checks may be paid this week or the following week.
Ashley Bertrand
From:eservices.mdor@state.mn.us
Sent:Wednesday, May 15, 2013 3:22 PM
To:
Ashley Bertrand
Subject:Your Recent Return and Payment Requests
This email is an automated notification and is unable to receive replies.
Sales and Use Tax - Return Submitted
Thank you, your request has been submitted. Please allow 3 business days for your return to appear online.
Please allow 3 business days from 15-May-2013 for your payment to appear online. You can change or cancel
this request until 5:00 p.m. Central time.
Confirmation Summary
Submitted Date and Time: 15-May-2013 3:19:02 PM
Legal Name: ARDEN HILLS CITY OF
Federal Employer ID: 41-6008992
User Who Submitted: Accounting Analyst
Type of Request
Return for 4/30/2013
Submitted:
Account Name: ARDEN HILLS CITY OF
Minnesota ID: 9047998
Return Summary
Return Confirmation
1-830-703-872
Number:
Account Type: Sales & Use Tax
Filing Period: 30-Apr-2013
Projected Amount/Credit
$8,092.00
Due:
Payment Summary
Payment Confirmation
0-488-526-592
Number:
Account Type: Sales & Use Tax
Filing Period: 30-Apr-2013
Payment Amount: $8,092.00
Payment Type: Return
Payment Date: 15-May-2013
Bank Name: US BANK NA
Bank Account Number: ********9377
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CONSENT ITEM
MEMORANDUM
DATE: May 28, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Request to Authorize Interfund Transfer and Establish Interfund Loan for
TCAAP Expenditures
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A PIR Fund
Background/Discussion
As part of the Joint Powers Agreement (JPA) with the County to develop the TCAAP property,
the City is responsible for certain expenses, one of those being the TCAAP AUAR, Master Plan
and Regulations & Policies. The City plans to recapture these planning expenditures through the
collection of SAC fees that will be charged to development, but City does not have to pay the
Metropolitan Council due to credits based on the former development on the property. The pace
and type of redevelopment is not yet known, but it could be 10 years before the loan is repaid
back.
The City may also want to recapture other expenditures associated with the redevelopment such
as engineering, attorney fees (some of these are associated with the JPA document), and possibly
financial consultant fees.
Staff proposes that an interfund loan be established from the PIR Fund to the General Fund at an
interest rate of 3%. The initial transfer would be for $500,000 to cover the Kimley-Horn and
Associates, Inc. contract of $426,004 and legal expenses for the JPA document. As future
amounts are needed, staff will come back to get authorization for additional transfers.
Requested Action
Motion to authorize an interfund loan from the PIR Fund to the General Fund in the amount of
$500,000 for TCAAP expenditures at an interest rate of 3% to be repaid from future SAC fees as
collected on the development.
11
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CONSENT ITEM
MEMORANDUM
DATE:
May 28, 2013
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Amy Dietl, Deputy Clerk
SUBJECT: Approve Ordinance 2013-006 Amending Section 420.02, Subd. 4 (A)(2) of the
City Code to Increase the Bond/Insurance Requirement for Dangerous Dogs
Background/Discussion
State of Minnesota has increased the requirement for bond/insurance for dangerous dogs from
$50,000 to $300,000.
Therefore, section 420.02 (Dangerous Dogs), Subd. 4 (A)(2) of City Code should be updated to
require $300,000 in bond/insurance.
Requested Action
Approve Ordinance 2013-006 amending section 420.02, subd. 4 (A)(2) of the City Code to
increase the bond/insurance requirement for dangerous dogs and authorizing publication of the
ordinance summary.
Attachments
Attachment A: Ordinance 2013-006
Attachment B: Ordinance 2013-006 Publication Summary
11
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Attachment A
Ordinance 2013-006
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
ORDINANCE 2013-006
AN ORDINANCE AMENDING SECTION 420.02, Subd. 4 (A)(2) OF THE CITY CODE
The Arden Hills City Council hereby ordains that Chapter 4, Section 420.02 Subd. 4 (A)(2) of the
City Code shall hereby be amended as follows:
Subd. 4 Dangerous Dog Restrictions.
A.Registration Required. No person may own a dangerous dog in the
City of Arden Hills unless the dog is registered as provided in this section.
The Animal Control Officer shall issue a certificate of registration to the
owner of the dangerous dog if the owner presents the following
information:
1.Proper Enclosure. A Proper Enclosure exists for the dangerous
dog and there is a posting on the premises with a clearly visible
warning sign, including a warning symbol to inform children, that
there is a dangerous dog on the property.
2.Bond/Insurance. A surety bond issued by a surety company
authorizing to conduct business in the State of Minnesota in a form
acceptable to the Animal Control Officer in the sum of at least
$300,000, payable to any person injured by the dangerous dog, or a
policy of liability insurance issued by an insurance company
authorized to conduct business in the State of Minnesota in the
amount of at least $ $300,000, insuring the owner for any personal
injuries inflicted by the dangerous dog.
3.Annual Fee. The owner has paid an annual fee as determined by
City Council Ordinance, in addition to any regular dog licensing
fees, to obtain a certificate of registration for a dangerous dog
under this section.
4.Microchip. The owner has had a microchip identification
implanted in the dangerous dog.
Effective Date
. This Ordinance shall become effective the day following its publication.
th
Adoption Date.
Passed by the City Council of the City of Arden Hills the 28 Day of May,
2013
Page 1 of 2
Ordinance 2013-006
___
DAVID GRANT, MAYOR
ATTEST:
PATRICK KLAERS
CITY ADMINISTRATOR
Page 2 of 2
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
SUMMARY OF ORDINANCE NO. 2013-006
th
On the 28 day of May, 2013, the Arden Hills City Council adopted Ordinance No.
2013-006, and by four affirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that
a summary of Ordinance 2013-006 be published.
Ordinance 2013-006 An Ordinance Amending Section 420.02, Subd. 4 (A)(2)
, to increase the bond/insurance requirement for dangerous dogs.
A full copy of Ordinance 2013-006 is available for inspection by any person during
regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden
Hills, Minnesota 55112. The Ordinance is also available online at
http://www.cityofardenhills.org.
CONSENT ITEM
MEMORANDUM
DATE:
May 28, 2013
TO:
Honorable Mayor and City Councilmembers
FROM:
Patrick Klaers, City Administrator
SUBJECT:
ICMA Annual Conference
Budgeted Amount: Estimated Amount: Funding Source:
$1,200 $2,500 Administration General
Fund Budget
Background/Discussion
The City annually budgets for me to attend my International City Management Association
(ICMA) annual conference. I have working for Arden Hills since May 2010 and I have not yet
attended any of my national conferences. I hope to change that trend and I want to attend the
ICMA annual conference in 2013. The Conference is in Boston this September 22-25.
rd
Registration begins Monday, June 3.
As far as ICMA conferences locations go, Boston is not a cheap City and I expect the total
expenses for the conference to be in the $2,500 range (for registration, air, and transportation,
hotel for 5 nights, and meals). There is not this much money planned for in the budget for this
conference, but I did not attend my state conference so these funds ($500) are available and there
is sufficient funds that are undesignated in the training budget to cover my expenses. I anticipate
that some expenses will be paid for in advance by the City (i.e. conference registration) and other
expenses will paid to me as reimbursements.
Recommendation
Approve the City Administrator attending the 2013 ICMA annual conference.
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PUBLIC HEARINGS
MEMORANDUM
DATE:
May 28, 2013
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM
John Anderson P.E. Assistant City Engineer
SUBJECT:NPDES Annual Storm Water Meeting
Budgeted Amount: Actual Amount: Funding Sources:
N/A N/A Surface Water Management
Background/ Discussion
As of March 10, 2003, the Minnesota Pollution Control Agency required all cities within the
Seven County Metro Region to apply for a General Storm Water Permit (Small Municipal
Separate Storm Sewer Systems, or MS4, permit) as part of Federal National Pollutant Discharge
Elimination System (NPDES) requirements. In order to comply with new federal regulations,
municipalities are required to develop a Storm Water Pollution Prevention Plan (SWPPP) that
focuses on ways the municipality will reduce the amount of sediment and pollution entering the
surrounding water bodies. The SWPPP includes six minimum control measures that need to be
addressed by the City. Each measure is aimed at reducing the amount of pollution entering water
bodies through various methods such as public outreach and education, regulatory ordinances,
and physical structures constructed as a part of the storm water sewer system. Each control
measure includes several Best Management Practices (BMPs) that will be used to accomplish the
measure and each will include measurable goals that can establish the effectiveness of the
SWPPP.
One of the permit requirements is that the City must hold an annual public meeting to allow
interested parties to provide comments to the City on its SWPPP. The City is also required to
submit an annual report to the MPCA documenting the accomplishments of the previous year.
The public information meeting will cover the minimum control measures; discuss the
accomplishments of 2012 and the goals for 2013.
Council Action Requested
Hold Public Hearing
City Council Meeting
P:\PR&PW\Numbered Projects\PW-12-0002 MPCA NPDES MS4 Permit\2012\5-28-13Memo_MS4AnnualMtg.doc
Page 1 of 1
NEW BUSINESS
MEMORANDUM
DATE:
May 28, 2013
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Amy Dietl, Deputy Clerk
SUBJECT: Consider Approval of Catholic United Financial Outdoor Concert License
Background/Discussion
Staff received an application from Catholic United Financial for an Outdoor Concert License.
The applicant is holding a Gather 4 Good event on Saturday, June 15, 2013, from 10:00 a.m.
until 1:00 p.m. During the event, approximately 1500 personal care kits will be assembled and
later given to organizations to distribute to those in need due to natural disasters such as flood,
tornado, fire, etc.
It is anticipated that 400 volunteers will be present to assist with the assembly of the kits.
Approximately 114 regular parking spaces and six handicap parking spaces are available on
An additional dozen parking
spaces are available behind the Catholic United Financial building back by the warehouse. It is
anticipated that there may be overflow parking on the street as well as additional parking at the
shopping strip mall just north of their property (with prior permission from the property owner).
Catholic United Financial is catering lunch at the event, and is supplying port-a-potties for the
volunteers. Several tents will be set-up on the property. It should be noted that the applicant
went through the appropriate application process to obtain approval for the presence of the tents.
The applicant is also supplying a stage and musician for background music, which is why they
are applying for an Outdoor Concert License. The stage riser is 12 x 12, which is under the
height restriction for inspections and the stage does not need stairs.
The applicant is working with the Lake Johanna Fire Department to provide a first aid station.
and its anticipated increase in traffic and parking. The applicant is also notifying immediate
neighbors (to the south and west) of the upcoming event.
12
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Requested Action
Motion to approve an Outdoor Concert License for a special event, Gather 4 Good, to be held at
Catholic United Financial, 3499 Lexington Avenue N, on Saturday, June 15, 2013 from 10:00
a.m. until 1:00 p.m.
Attachment
Outdoor Concert License Application
22
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Attachment A
Attachment A
Attachment C