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HomeMy WebLinkAbout04-08-13-R �iRQEN HILLS Approved: May 28, 2013 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 8,2013 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Fran Holmes, Dave McClung, and Ed Werner Absent: Councilmember Brenda Holden(excused) Also present: Director of Finance and Administrative Services Sue Iverson; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Assistant City Engineer John Anderson; and Deputy Clerk Amy Died PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember McClung seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIESANFORMATIONAL None. 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated the congressional oversight committee and the General Services Administration have approved the County's Amended Offer to Purchase. The County is working to finalize and assemble closing documents, and the MPCA is reviewing the County's request for a No Association Determination. Closing is expected to occur in mid- April. Onsite building demolition may begin before the end of April. ARDEN HILLS CITY COUNCIL—APRIL 8, 2013 2 Community Development Director Hutmacher explained the Joint Development Authority (JDA) met on April 1 and approved contracts for a financial consultant and attorney. The draft bylaws were reviewed and will be revised according to Commissioner comments and will be brought back for consideration at the next JDA meeting scheduled for May 6, 2013, at 5:30 p.m. B. Transportation Update Public Works Director Maurer stated Shafer Construction will be closing the intersection of US Highway 10 and Highway 96 next Monday and these roadways will remain closed through mid- November. He noted County Road F and Hamline will be signalized as part of the I-694 project. Staff explained the County will be monitoring the intersection until the signal is in place. Mayor Grant requested staff speak with the Mounds View High School to make them aware of the upcoming road closures. 4. APPROVAL OF MINUTES A. January 28, 2013, Regular City Council B. January 28, 2013, City Council Work Session C. February 11, 2013, Regular City Council D. February 11, 2013, City Council Work Session MOTION: Councilmember McClung moved and Councilmember Werner seconded a motion to approve the January 28, 2013, Regular City Council; January 28, 2013, City Council Work Session; February 11, 2013, Regular City Council; and February 11, 2013, City Council Work Session meeting minutes as presented. The motion carried unanimously (4-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item- Claims and Payroll B. Motion to Authorize City Staff to begin Summer Work Hours on May 28, 2013, and Conclude on August 30, 2013 C. Motion to Approve Payment to Boston Scientific for Pond Dredging at Innovation Way and County Road F D. Motion to Approve the Purchase of a One-Ton Truck E. Motion to Approve the Purchase of a Trailer F. Motion to Approve Hiring Seasonal Maintenance Workers and Engineering Intern G. Fox Ridge—Park Dedication Escrow Release MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). ARDEN HILLS CITY COUNCIL—APRIL 8, 2013 3 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS None. 8. NEW BUSINESS A. Selection of Consultant for Master Planning Process Community Development Director Hutmacher stated on March 15th the City received five proposals for the TCAAP master planning process. Firms that submitted proposals included Hoisington Koegler Group, Kimley-Horn and Associates, Landform, SRF Consulting Group, and WSB &Associates. The proposals ranged in price from $203,933 to $524,422. Community Development Director Hutmacher indicated a selection committee consisting of the City Administrator, Public Works Director, City Planner, Community Development Director, Ramsey County Deputy County Manager, and Ramsey County Director of Public Works reviewed the proposals and invited two firms, Hoisington Koegler and Kimley-Horn and Associates for interviews. The interviews were held on March 29 and April 2. Following the interviews, the selection committee discussed the proposals and the consultant team unanimously recommended that the City enter into a contract with Kimley-Horn and Associates. The price for the Kimley- Horn contract was $426,004. The factors for this selection were reviewed. Staff recommended the Council authorize staff to negotiate a contract with Kimley-Horn for the TCAAP AUAR, Master Plan and Regulations & Policies. Councilmember Holmes questioned if each vendor included the Regulations & Policies within their bid proposal. Community Development Director Hutmacher stated this was required within the bid process noting it was set up as an alternate. She explained there will be a cost savings due to the fact the City will be using the same vendor for each piece of the project. Mayor Grant thanked staff for working through this process on behalf of the City. He noted he was impressed with the Kimley-Horn proposal. MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to authorize staff to negotiate a contract with Kimley-Horn for the TCAAP AUAR, Master Plan, and Regulations & Policies; with consideration of the contract at a future Council meeting. The motion carried (4-0). ARDEN HILLS CITY COUNCIL—APRIL 8, 2013 4 B. Union Contract Negotiations Director of Finance and Administrative Services Iverson explained the Council met in closed session on March 25, and again this evening to discuss the union contract. She indicated the union voted to accept the City's offer. Staff recommended the Council approve the three year union contract. MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to approve the three-year 2013-2015 union contract dated March 25, 2013. The motion carried (4-0). C. Street Improvement District Bill Mayor Grant stated the League of Minnesota Cities supports proposed legislation regarding street improvements and has asked its member cities to also show support by passing a Council resolution. He discussed the street improvement district bill in detail and requested the Council approve the resolution of support. Councilmember Werner questioned how funds will be collected to support these improvements. Mayor Grant noted the funds will be collected through property taxes. He indicated this item has been proposed for several years and has finally earned enough support in both the House and Senate. Councilmember McClung asked if the bill required the entire City to be within the street improvement district, or if certain areas of the City could be selected. Mayor Grant stated it was his understanding that districts could be established throughout the City. MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to adopt Resolution No. 2013-019, a Resolution Supportiny-Legislation Authorizing the Establishment of Municipal Street Improvement Districts. The motion carried (4-0). 9. UNFINISHED BUSINESS A. Consider 2013 PMP Bids and the Following Resolutions: • Resolution 2013-017 Declaring the Amount to be Assessed and Ordering Preparations of the Assessment Roll • Resolution 2013-018 Setting Date for Assessment Hearing Assistant City Engineer Anderson stated on March 11, 2013 the Council approved plans and specifications and ordered the advertisement for bids for the 2013 Pavement Management Program. Bids were solicited during March and opened on Tuesday, April 2, 2013. It was noted a portion of the costs for the 2013 PMP project are proposed to be assessed against the benefitting ARDEN HILLS CITY COUNCIL—APRIL 8, 2013 5 properties according to the City's Assessment Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. Assistant City Engineer Anderson indicated the next step in the process after the bids are opened is to declare the amount of the cost to be assessed and to set the date for the assessment hearing. A public hearing prior to adopting the assessment is a requirement of the statute. Staff reviewed the bid results noting the low bid was $723,366.70 and was submitted by North Valley, Inc. who has successfully completed similar projects in the past. The engineering and overhead costs were then reviewed in detail along with the anticipated assessment amounts for this project. The total project costs are estimated to be $937,523.26. Staff recommended the Council declare the amount to be assessed as $213,659.64 and order preparation of the assessment roll, in addition to setting the date for the assessment hearing as May 13, 2013. Councilmember McClung asked when the bid will be accepted. Assistant City Engineer Anderson explained this will be done on May 13, 2013, after the assessment hearing. Public Works Director Maurer commented that detailed lot information will be provided to the Council prior to the assessment hearing as there are some unique lots within the planned project area. MOTION: Councilmember Werner moved and Councilmember McClung seconded a motion to adopt Resolution No. 2013-017, a Resolution Declaring Cost to be Assessed and Ordering Preparation of Assessment Roll. The motion carried (4-0). MOTION: Councilmember Werner moved and Councilmember McClung seconded a motion to adopt Resolution No. 2013-18, a Resolution Setting the Date for Assessment Hearing to be May 13,2013. The motion carried (4-0). 10. COUNCIL COMMENTS Councilmember McClung noted the Ramsey County Friends of the Park tree sale is going on at this time. The order deadline is April 19th and information is available on the City's website. Councilmember Werner stated the Economic Development Commission is seeking volunteers at this time and they meet on the first Wednesday of each month at 8:00 a.m. He encouraged those interested to contact City Hall. Councilmember Holmes indicated on Saturday, April 201h Earth Day will be celebrated. A clean up event will be held at Tony Schmidt Park from 9:00-11:00 a.m. Councilmember Holmes stated there are now no parking signs on the south side of the street along County Road E2 near the office complex. ARDEN HILLS CITY COUNCIL—APRIL 8, 2013 6 Public Works Director Maurer commented he will speak with the County regarding this matter and will report back to the Council. Councilmember Holmes understood Old Highway 10 was a County road. She indicated the speed limit on this roadway is currently 45 mph and should be lowered. Public Works Director Maurer noted the speed limit on this roadway was established by the County and not the City. Mayor Grant reported the Friends of the Park tree sale greatly benefited the City's forestry system. He encouraged residents to purchase and plant trees. Mayor Grant stated on County Road E the former Holiday Inn property has a sign posted noting that the property is for sale or lease. He requested City staff speak with the property owner to remove the sign. Mayor Grant noted he met with the Mounds View School Board and Superintendent last week to discuss items of interest. He commented Roseville will be doing some park rehabilitation and improvements, North Oaks will be having a new housing development, and New Brighton is negotiating a housing development with Pulte Homes. In addition, the Shoreview library would be expanded with a focus on younger readers. He reported to the group the events that would be taking place on the TCAAP property. Director of Finance and Administrative Services Iverson indicated the City received the Popular Annual Financial Report Award for 2011. ADJOURN MOTION: Councilmember Holmes moved and Councilmember McClunjj seconded a motion to adjourn. The motion carried unanimously (4-0). May Grant adjourned the Regular City Council Meeting at 7:51 m. Patrick Klaers David Grant City Administrator Mayor