HomeMy WebLinkAbout06-17-13-WSDavid Grant
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Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital
business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable
City in which to live, work, and play.
CALL TO ORDER
AGENDA ITEMS
1.A.Utility Billing Discussion Water Usage At 4139 Norma Ave And 1364 Arden View Dr
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
C.PDF
1.B.2018 Capital Improvement Plan (CIP)
Sue Iverson, Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
Patrick Klaers, City Administrator
Documents:MEMO.PDF,MEMO2.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF,
ATTACHMENT C.PDF
COUNCIL COMMENTS / STAFF UPDATES
AGENDA ITEM 1A
MEMORANDUM
DATE: June 17, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works director
SUBJECT: Water Usage at 4139 Norma Avenue and 1364 Arden View Drive
Background/Discussion
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At the April 29 City Council meeting, two property owners spoke at Public Inquiries regarding
water usage and billing rates. These properties are at 4139 Norma Avenue and 1364 Arden view
Drive. Both property owners have been notified that this issue is on the work session.
4139 Norma Avenue
Attached is the background data for this property. The property owner has told staff and
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commented at the April 29 Council meeting that they use a significant amount of water for
items such as washing the outside of their home and washing vehicles. It seems from comments
made to staff that this property owners concern is more about the water rates than the metering
system. The property owner has paid the quarterly water bill in question.
1364 Arden View Drive
Attached is the background data for this property. This property had a two week period in late
December to early January where approximately 220 gallons of water per hour was recorded.
For reference purposes, this much water is about equivalent to a pencil sized stream. Joe
Mooney and I went to the home in January to help the owner investigate possible leaks. Before
we went we took a reading from the computer of the Galaxy system. When we arrived at the
home the reader attached to the meter was showing approximately the same numbers. This
would indicate that the sending unit of the water meter reader is sending what the actual meter is
reading.
This large water usage fell over two quarters - the last quarter of 2012 and the first quarter of
2013. The property owner paid the first bill but is asking the Council for some consideration on
the second bill.
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The property owner also just recently told staff that he had a plumber look for sources of leaks in
his home. None were noted, but he did have the internal components of his toilets replaced. In
checking with Pang, this property has been showing typical usage since this two week period.
Attachments
1.Attachment A: April 29, 2013, Regular City Council Meeting Minutes
2.Attachment B: 1364 Arden View Drive Meter Reading History
3.Attachment C: 4139 Norma Avenue Meter Reading History
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Attachment AAttachment A
Attachment C Attachment C
MEMORANDUM
DATE: June 17, 2013
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
SUBJECT: 2014 2018 Capital Improvement Plan (CIP)
Background
As part of the 2014 budget process, a five-year capital improvement plan is prepared.
Staff prepared the preliminary CIP for Council discussion as part of this process.
Discussion
Staff last discussed the CIP as a whole with the City Council at the November work
session and approved the 2013-2017 plan in December. Since that time, staff has
discussed various items with Council at work sessions.
Staff has added 2018 to the plan and updated any changes in the plan or the cost
estimates since the Council last saw the 2013-2017 CIP. A summary of major changes is
as follows:
1.Added play structure replacements in 2018, per the replacement schedule in the
Park Maintenance Plan.
2.Removed the park amenity item because it was reduced last year to $3,000 and
this expense will be put into the General Fund.
3.Added the Valentine Park Pathway that the City applied for funding through the
DNR Local Trail Connection Grant Program. The awards are scheduled to be
announced sometime in July.
4.Added Freeway Park Enhancements after Council gave the PTRC direction to put
this request in the CIP for consideration.
City Council Meeting
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5.Added Perry #4 Field Renovation. Staff contacted the Association to consider
splitting the cost to renovate Perry #4 ball field. It is in poor condition and
improvements to this field would benefit both the City and the Association. The
$20,000 listed in the CIP is 100% of the total project.
6.Added Floral Park Hard Court Reconstruction in 2018 for consideration. The
court was resurfaced in 2012 and is in need of reconstruction to resolve structural
cracks.
7.Placed the Mounds View High School Trail Connection in 2015 for discussion
purposes. If construction is to happen in 2015, plans need to be finalized in
2014.
8.Added a bridge item for all the MNDOT bridges coming up: if the City, the
County and New Brighton were to ask for pedestrian facilities on both sides; we
will have a financial involvement.
9.Added some sidewalk/trail items that will need to be built if pedestrian facilities
are added to new bridges such as County Road E (TH 51 to Old Hwy 10);
Moundsview HS trail over Lake Valentine Bridge and sidewalk on Hwy 96 from
Hamline to current project.
10.Moved West Round Lake Rd to 2014 and adjusted the cost to assume LS 11 is
eliminated with the project.
11.Gateway Signs
The project description, expenditures, funding, and budget impact have been
updated. A cost of $25,000 per sign including installation, lighting, and
landscaping was previously estimated. The CIP assumes that two gateway signs
will be installed in each of years 2014 and 2015 with locations to be determined
by the City Council.
12.Added a vehicle for Building Inspector and other City use. (Listed on yellow
Equipment pages)
13.Additional Camera for Council Chambers in 2016
14.Item 11-EqpV-004 Replace Jetter and Vactor Truck with Combo Machine has
had the expenditure of $300,000 moved from 2013 to 2017 (Listed on yellow
Equipment pages)
City Council Meeting
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Council Action
Staff would like input from the City Council on the 2014-2018 Five-Year CIP and the
2014-2018 equipment. Development of a five-year CIP is needed to enable the creation
of a long-range financial plan for the City to evaluate reserve balances and to analyze
available funds for future projects. This is a living document and only meant to be a
Council for discussion and approval. Only the 2014 expenditures will be included in the
2014 Operating Budget. This plan will be brought to the December 9, 2013 Council
meeting for approval.
City Council Meeting
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AGENDA ITEM 1B
MEMORANDUM
DATE: June 6, 2013 (for June 17 th work session)
TO: Honorable Mayor and City Councilmembers
FROM: Patrick Klaers, City Administrator
SUBJECT: Franchise Fees; Round Lake Road West; and other CIP Projects
There are a number of Capital Improvement Plan (CIP) projects and topics that I would like the
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City Council to review and discuss in some detail at the June 17 CIP work session. Depending
on Council priorities, a few of these projects could take place in the next year or two.
First, I have not yet received any additional information from Xcel regarding a breakdown of the
revenues generated from franchise fees. Accordingly, the Council discussion on franchise fees
will have to take place using the information that is currently available. In this regarding,
attached is my memo from last week on this topic. I am looking for Council feedback and
during, or after the review of the draft 2014-18 CIP.
Regarding specific improvement projects, the one project that really needs Council consideration
at this time is Round Lake Road West. Please see the attached memo from Public Works
Director Terry Maurer on this project. My general overview comments on this project are in the
paragraph below.
Round Lake Road West
As previously discussed with the City Council, this improvement project can be financed with
TIF District 2 funds and utility funds. It appears that this project would not require the use of
City PIR funds or MSA funds or need to be assessed to benefitted property owners. The City is
required to spend these TIF funds by 2015 or else amend the TIF plan. The District expires in
2015 and the City will have about $1.5 million available for this project. (Please see the attached
February 21, 2012, memo from Sue Iverson, Director of Finance and Administrative Services.)
Using the funds generated from this TIF District for an improvement in the District makes
logical sense. On the other hand, the City (EDA) could amend the plan and spend the TIF funds
on another eligible project/activity such as on any of the three projects listed in the next
paragraph. It should be noted that the 2014-18 CIP shows a $2.6 million Round Lake Road West
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Council direction, these estimated sources of funds can be adjusted (i.e. $1.5 million in TIF
funds and zero in MSA funds).
Other Projects
The three other projects the Council should review are the: County Road E (B2 District) project,
the County Road E Bridge replacement project, and the Snelling Avenue improvement (from CR
E to 51) project. All three of these projects have previously been discussed by the Council and
will require more City Council discussions before decisions can be made. These three projects
are separate projects but are also directly related to each other. The timing of the Bridge project
may impact the timing of both the B2/CR E and the Snelling projects. It should be noted that
MSA funds can also be used for parts of all three projects.
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The B2/CR E project was on the June 10 work session. The scope and timing of the project are
two key issues that will be considered when the Feasibility Study comes to the City Council in
the next month or so. Please note that the 2014-18 CIP shows this project taking place in two
phases (in 2015 and in 2018) and using a lot of MSA funds and PIR funds. The CIP does not list
any assessments or County contributions as revenue sources. Adjustments in this part of the CIP
are anticipated before the document is adopted in December 2013.
The Council should also note that the Snelling Avenue project is not listed in the 2014-18 CIP.
When the Snelling Avenue report was accepted by the Council in March 2012, it was stated that
the project would be evaluated annually with the CIP. In brief, this reclamation project, without a
trail, is about $1 million and the bridge is about $500,000.
The County Road E bridge project is scheduled for 2015. A sidewalk on one or both sides of the
new bridge is the main City issue and funding consideration. Options for the bridge design are
being worked on by MnDOT.
Attachments:
Attachment A: Memo from Patrick Klaers, City Administrator, dated June 6, 2013, and Xcel
Information
Attachment B: Memo from Terry Maurer, Public Works Director, dated June 12, 2013
Attachment C: Memo from Sue Iverson, Director of Finance and Administrative Services, dated
February 21, 2012
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Attachment AAttachment A
MEMORANDUM
DATE: June 12, 2013
TO: Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Round Lake Road West Improvements
As you requested, this memo is intended to provide more detail on the proposed improvements
we would suggest be included in a Round Lake Road West street and utility project. First, the
area of the proposed improvement is from the south end of the short piece of urban street that has
already been reconstructed, near the Holiday gas station at the north end to Gateway Boulevard
at the south end. This is a total length of approximately 3,000 feet. The proposed sanitary sewer
improvements go outside this area at the north end.
1.Street Improvement
The proposed street improvement will provide a 10 ton design urban roadway 48 to 52 feet in
width. The street section would be barrier concrete curb and gutter similar to the north end
near Hwy 96. There would be an 8 foot wide concrete sidewalk along the entire east side.
The current cost estimate does not include lighting or landscaping such as boulevard trees.
The street design would meet all Municipal State Aid (MSA) requirements as this street is on
2.Storm Drainage Improvement
With the street being reconstructed as an urban section there would need to be a pipe
drainage system placed under the street. This system would be designed according to MSA
standards. Rice Creek Watershed District will require a storm water pond to treat the runoff
collected in the pipe system. It is likely that property would have to be acquired to construct
this pond somewhere near the south end of Round Lake Road West. Monies have been
included in the estimate for land acquisition for the storm water treatment pond.
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3.Sanitary Sewer Improvement
At the south end of the project site is a Metropolitan Council Environmental Service (MCES)
meter site. By extending 12 inch gravity sanitary sewer northward from this meter location
along Round Lake Road West, under Hwy 96, through the casing installed with the 10/96
project, we will be able to eliminate the need for Lift Station #11 located near the Prior
Avenue entrance to Arden Manor. Although it is not part of this project, it would be possible
to extend this 12 inch gravity sanitary sewer easterly from the Lift Station #11 location to the
south end of the TCAAP property. A 12 inch sanitary sewer is likely not large enough to
serve all of TCAAP, but this pipe may provide an economical means to provide sanitary
sewer service to the south portion of TCAAP.
4.Water Main Improvement
Much of the existing water main under Round Lake Road West is 8 inch pipe. However, at
the south end this is connected to a 12 inch water main coming from the east. At the north
end, much of the 8 inch water main along Hwy 96 will be replaced by 12 inch pipe with the
10/96 improvement. The proposal for the Round Lake Road West project is to replace the
entire 8 inch pipe with 12 inch for two reasons. First, it will provide for better flow and
pressure for domestic consumption and fire fighting needs in the immediate area. Secondly,
it will provide an additional 12 inch loop from the north water tower to provide pressure and
flow into the TCAAP property. Currently there are two 12 inch loops (Hamline Avenue and
North Snelling) that will ultimately feed TCAAP.
5.Cost Estimate
The estimated costs presented below have been determined at this point without the benefit
of detailed topography of the area or any geotechnical investigation. The cost estimate has
been prepared . The estimated costs, including
contingency and overhead for each item, are as follows:
Sanitary Sewer Construction $504,920
Water Main Construction 201,500
Street Construction 949,780
Storm Drainage Construction 606,450
Land Acquisition (street and pond) 365,000
Total Project Cost $2,627,650
6.Other Considerations
With the large area at the south end of Round Lake Road West currently undeveloped, there
is always a quest the improvement project wait until the area is developed so
that construction of the buildings and infrastructure My
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recommendation would be somewhat opposite of this view. With only one way in and out of
this area, it will be difficult at best to maintain traffic flow to the existing buildings during the
underground construction and street work. Waiting until the remaining land is developed
will make this task that much tougher, not to mention the marketing of the new buildings to
prospective tenants. I believe that getting this work done before any future development
would be the best option. The City may have to plan on a seal coat and restriping
immediately after any development at the south end, but, with a 10-ton design, the road
should hold up to developing traffic just fine. If the goal is to do the project in 2014, without
going through the assessment process, a possible timeframe could look like this:
August 2013 Hire consultant to assist on project
August 2013 Authorize Preliminary Engineering Study
November 2013 Accept Preliminary Engineering Study
Order Plans and Specifications
February 2104 Accept Plans and Specifications
Order Advertisement for Bids
March/April 2014 Award Project
If the Council is considering moving forward with this project in 2014, there are some things I
would suggest getting started on now. These are items that would be valuable even if the project
is delayed beyond 2014. There are three items that would help to better estimate the project
costs and scope. These are: 1) full topographic survey; 2) geotechnical investigation; and 3)
legal right-of-way research.
Please let me know if you have any questions regarding this information.
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Prepared by:
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mapdoc: Study Area.mxd
June 12, 2013
map: Study Area.pdf
Attachment C Attachment C
MEMORANDUM
DATE: February 21, 2012
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT:Economic Development Authority (EDA)
Background
The EDA was created on January 29, 1996, by Resolution No. 96-08 by the City Council (a
public hearing was held on this date and the resolution adopted the purpose stated in the
City Council minutes was to assist the City with its economic development efforts at the
Gateway Business District and potential TCAAP projects.) The City Council had reviewed
this item at its December 1995 worksession and Bob Deike was the Attorney who helped
establish the authority. The By-laws of the Authority were revised on April 14, 1997.
On April 14, 1997, Resolution 97-18 was passed by the City Council which transferred the
control, authority, and operation of any project as defined in Section 469.174, Subd. 8, or
any other program or project authorized by Sections 469.001 to 469.124 to Section 469.134
located within the City, from the government agency that established the project to the
Economic Development Authority. At that time the City had Development Dist. No. 1 and
TIF Dist. Nos. 1, 2, and 3. This Resolution transferred to the EDA all activities, programs,
operations, and control of budgeting, financing, property ownership, and personnel related to
the economic development activities taking place within these districts. The EDA currently
has five active funds, The EDA General Fund, Revolving Loan Fund, and TIF Dist 2, 3, and
4. The EDA met as needed, with the last meeting in 2004 prior to the recent December 2011
meeting.
The Economic Development Commission (EDC) was established on March 8, 2004 and the
first EDC meeting was help on September 29, 2004. It was stated at that time that the broad
charge of the EDC would center on business connections, marketing and assisting in
original EDC ordinance.
City Council Meeting
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EDA General Fund
This fund accounts for general administration activities that are not specific to any
individual TIF District, as well as activities associated with the Economic Development
Commission. The estimated balance on December 31, 2011 is $88,262.
EDA Revolving Loan Fund
In 1996, a grant was applied for thru the Minnesota Department of Trade and Economic
Development for CPI/Guidant. In both 1997 and 1998, the EDA secured $300,000 in
forgivable loans for CPI/Guidant totaling $600,000. If CPI/Guidant achieved certain
employment goals, up to $500,000 of these loans were to be forgiven. $100,000 of the
$300,000 1998 grant was not forgivable and was repaid to the EDA. The loan was expected
at that time to become seed money for revolving loans to community businesses meeting
loan criteria. The estimated balance on December 21, 2011 is approximately $150,000 and
it currently only received interest income. No other disbursements have ever been made.
(Please note that research may be required to determine loan guidelines and State law
restrictions or requirements.)
TIF District No. 1
Round Lake Housing was certified as an Economic Development District on June 29, 1989.
The district was generally located on the southeast corner of Round Lake and encompassed
the Brueberry Townhomes project. This housing development occurred after the City had
removed a rendering plant business (Kem Milling) on the southwest corner of Round Lake
within TIF Dist No. 2. The tax increment was used to reimburse the PIR Fund for
expenditures incurred in 1989 and 1990 to remove the Kem Milling business. This district
has since been decertified (June, 1999) and the loan was repaid to the PIR Fund.
TIF District No. 2
Round Lake Office was established as a 25-year Redevelopment Development District on
June 29, 1989. This district will expire on December 31, 2015. Since the creation of the
district, the following significant events have occurred:
1989 - 1990
In conjunction with the creation of the district, the City removed a rendering plant
business (Kem Milling) within the district that was funded from a loan from the PIR
Fund.
1997 - 1998
In conjunction with the execution of a Development Agreement with Welsh
Companies, the EDA undertook significant public improvements to facilitate
development of approximately 450,000 square feet of office/warehouse construction.
Public improvements included the relocation of a sanitary sewer trunk line,
relocation of a water main line, relocation of Fourteenth Street, and the creation of
storm retention ponds. These improvements, and Round Lake Road, Phase I, were
funded by the issuance of a $3,100,000 G.O. Tax Increment Bond on March 1, 1998.
(The bond was refinanced in 2004 at a lower interest rate and the approximate
balance remaining to be paid as of December 31, 2011 is $1,065,000. The last
payment is scheduled in 2015.)
City Council Meeting
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1999 - 2000
The EDA completed Round Lake Road, Phase I, in 1999. This project included the
relocation of the Round Lake Road/Highway 96 intersection, signalizing the
intersection, property acquisition, and the creation of a storm retention pond. An
inter-fund loan from the PIR Fund was needed for the acquisition of the Indykiewicz
property and was repaid in 2004.
The estimated balance in this account as of December 31, 2011 is $1,209,533. The
estimated future increment to be collected is $1,386,743, if added to the current estimated
balance, less the outstanding bond payments, this would amount to approximately
$1,531,276 that could be used for other improvements. Since this is an older district, the
City is able to use these funds for a number of different uses, but not for recreational
purposes. It may be used for sidewalks, infrastructure, and other improvements, but a plan
would have to be in place before the district decertifies in 2015. The additional tax base that
this district has added to the City is $346,686, which is the increment currently received.
TIF District No. 3
Cottage Villas Housing was originally certified as a Housing District on May 10, 1993. The
district is generally located on the east side of Cleveland Avenue, just south of the County
Road E-2/Cleveland Avenue intersection, and encompasses the sixty-four (64) unit Cottage
Villas Apartments complex. These apartments are available for low-to-moderate income
seniors.
-as-you-
Arden Hills Limited Partnership on February 28, 1994. The Development Agreement calls
for the developer to be reimbursed for certain public development activities including: land
acquisition, site preparation, site utilities, and financing costs. Repayment to the developer
would only be from, and to, the extent tax increment was actually received from the district.
The developer was entitled to no more than $57,557 per payment year for 14.5 years. The
City was not obligated to make any payments subsequent to February 1, 2010. As a result of
the class rate reduction for property taxes, increment received was less than expected, but
payments ceased to the developer on February 1, 2010. The district was originally set to
decertify on December 31, 2009, but the City Council extended the district in December
2009 to its statutory limit and will now expire in 2019.
The estimated balance in this account as of December 31, 2011 is approximately $166,844.
The estimated future increment to be collected is $312,500, if added to the current estimated
-to-moderate income
TIF District No. 4
This is the new Presbyterian Homes district and we have not yet begun to receive increment
on this district or incurred any costs, thus there is no balance in this fund. This is a
renovation and renewal district. On December 13, 2010, the City Council modified the
development program for Development District No. 1 and establish Tax Increment
Financing District No. 4 within Development District No.1 and adopt the Tax Increment
City Council Meeting
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Financing Plan. As part of the process, the City Council approved the Development Contract
between the City and Presbyterian Homes and approved an interfund loan to advance money
from the PIR Fund to finance qualified costs and be reimbursed from the tax increments
derived from the Tax Increment District.
City Council Meeting
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