Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
06-24-13-R
-- Dave McClung Ed Werner www.cityofardenhills.org Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF AGENDA Public inquiries/informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. 2.A.Financial Award Presentation Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF 2.B.2012 Audit Presentation Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF STAFF COMMENTS 3.A.TCAAP Update Jill Hutmacher, Community Development Director Documents:MEMO.PDF 3.B.Transportation Update Terry Maurer, Public Works Director Documents:MEMO.PDF APPROVAL OF MINUTES 4.A.Approval Of Minutes Documents:WS.PDF,R.PDF,WS.PDF,WS.PDF, R.PDF,CLOSED.PDF CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 5.A.Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst Documents:MEMO.PDF 5.B.Accept 2012 Audit Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF,ATTACHMENT A.PDF 2012 Financial Reports Sue Iverson, Director of Finance and Administrative Services Kyle Howard, Financial Analyst Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, C.PDF First Quarter 2013 Financial Reports Sue Iverson, Director of Finance and Administrative Services Kyle Howard, Financial Analyst Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, C.PDF 5.E.Bethel University CUP Amendment Matthew Bachler, Community Development Intern Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, C.PDF 5.F.2013 Pavement Management Program Payment #1 Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF 5.G.Authorize Consultant Proposals For West Round Lake Road Feasibility Report Terry Maurer, Public Works Director Documents:MEMO.PDF Accept Proposal For Classification/Compensation/Pay Equity Services Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF Lake Johanna Fire Department Capital Expenditure Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF,ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 7.A.Delinquent Utilities Sue Iverson, Director of Finance and Administrative Services Documents:ATTACHMENT A.PDF, MEMO.PDF NEW BUSINESS 8.A.Resolution 2013028: Approving The Rice Creek North Regional Trail Master Plan Amendment Michelle Olson, Parks and Recreation Manager Documents:MEMO.PDF,ATTACHMENT A .PDF, ATTACHMENT B.PDF, C.PDF 8.B.2 District Zoning Code Amendment And Country Financial Conditional Use Permit Jill Hutmacher, Community Development Director Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, C.PDF 1201 County Road E Amendment And Sign Plan Matthew Bachler, Community Development Intern Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, C.PDF PUBLIC INQUIRES/ INFORMATIONAL 2-A MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: GFOA Financial Awards Presentation Background The Government Finance Officers Association of the United States and Canada (GFOA) has three award programs which promote best practices in Budget and Financial reporting. The Certificate of Achievement for Excellence in Financial Reporting or CAFR award is for entities whose Comprehensive Annual Financial Report (CAFR) achieves the highest standards in government accounting and financial reporting. This is our financial statement. The Award for Outstanding Achievement in Popular Annual Financial Reporting, or PAFR, is given to entities who publish a Popular Annual Financial Report (PAFR) whose contents conform to program standards of creativity, presentation, understandability and reader appeal. This report is primarily - understand format. We send this report out annually in our newsletter. The Distinguished Budget Presentation Award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meet the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how wel document, financial plan, operations guide, and a communications device. City Council Meeting P:\Admin\Council\Agendas & Packet Information\2013\06-24-13-R\Sue\2A, Financial Award Presentation\Financial Awards 6-2012.doc Page 1 of 2 Current Discussion We are pleased to inform the Council and the public that Arden Hills has received all three awards from the GFOA. These awards are for: CAFR 2011, PAFR 2011, and Budget 2012. Robin Roland, State Representative on the Board of Directors of the Minnesota Government Finance Officers Association (MnGFOA), will be present at the City. Much work goes into producing these documents and the finance staff will be present at the meeting. Success in these programs is due to the work of the entire department. Each of them takes a lead role in preparing the documents: Kyle Howard, Finance Analyst Budget Document Ashley Bertrand, Accounting Analyst Financial Report Pang Silseth, Accounting Clerk Popular Financial Report We have received both the CAFR and PAFR awards since the 2006 reports and the Budget award since the 2009 report. We have submitted the 2013 Budget and the 2011 financial reports to the awards program and are confident that they fulfill the program requirements and will be receiving the awards in the future. City Council Meeting P:\Admin\Council\Agendas & Packet Information\2013\06-24-13-R\Sue\2A, Financial Award Presentation\Financial Awards 6-2012.doc Page 2 of 2 PUBLIC INQUIRIES/ INFORMATIONAL 2-B MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: 2012 City Financial Statements Background/Discussion: 12 Financial Statements have been completed and will be submitted to both the State Auditor and the GFOA. at the June 24, 2013 City Council meeting to give an overview and answer questions. The auditors have issued an 12. The total general fund balance at December 31, 2012 was $2,350,919 or 63% of total general fund expenditures for 2012 and 60% of 2013. The general fund balance increased by $199,584 as revenues were greater than expected due to conduit debt fees (some remaining revenue from Presbyterian Homes that will be transferred to the EDA General Fund in 2013) and the building permit and fees from the new Pulte Homes development and Presbyterian Homes922,331 and the combined ending fund balances for governmental funds were $11,163,199, and combined ending working capital balance for enterprise funds were $2,403,645, and internal service funds were $401,320. We have completed the report in the form prescribed by the Government Finance Officers Association of United States and Canada (GFOA) for their Certificate of Achievement for Excellence in Financial Reporting. In order to qualify for this, the report has to be published in an easily readable and efficiently organized Comprehensive Annual Financial Report (CAFR) that satisfies both accounting principles generally accepted in the United States of America and applicable legal requirements Memo City Council 2012 Financial Statements Page 2 As a note of information, the Auditing Standards are constantly increasing and changing. With these changes, you will see increased findings. This does not mean that the City has done anything wrong compared to previous years, only that the reporting requirements have become much stricter. Many cities are experiencing these findings, and the findings are expected to increase for all cities as these standards become stricter. We continue to have the finding related . our size. Staff continues to review and make improvements to its internal control structure on an ongoing basis and attempts to maximize the segregation of duties in all areas within the limits of the staff available. We are pleased with the outcome of the audit. Staff Recommendation: At the June 24, 2013 meeting, staff will recommend a motion to accept the 2012 Financial Statements for the City of Arden Hills as presented. STAFF COMMENTS 3-A MEMORANDUM DATE:June 24, 2013 TO:Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Jill Hutmacher, Community Development Director SUBJECT:TCAAP Update Background A brief verbalupdate on the TCAAP project willbe provided at the meeting. 11 Page of STAFF COMMENTS 3-B MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96 project. 11 Page of Approved: CITY OF ARDEN HILLS, MINNESOTA SPECIAL CITY COUNCIL WORK SESSION MEETING MAY 13, 2013 6:00 P.M. - ARDEN HILLS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Pro-Tem Holmes called to order the special City Council work session meeting at 6:00 p.m. Present: Mayor David Grant (arrived at 6:20 p.m.); Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Community Development Director Jill Hutmacher; Public Works Director Terry Maurer; Community Development Intern Matthew Bachler; City Attorney Joel Jamnik; Prosecutor Elliott Knetsch; and Deputy Clerk Amy Dietl APPROVAL OF AGENDA 1. The Council accepted the agenda as amended moving Item 2B before 2A. AGENDA ITEMS 2. B. Discuss Country Financial Zoning Amendment Request Community Development Director Hutmacher stated that the City has received a request for a Zoning Code amendment from Country Financial to allow for higher education use in the B-2 zoning district with a Conditional Use Permit. The property is located at 2 Pine Tree Drive and includes a 5-story, 227,138 square foot multi-tenant building. Country Financial has vacated much of the building (62% is currently vacant) and is currently marketing the building for sale or lease. Community Development Director Hutmacher explained that Country Financial has received a request for leased space from Bethel University for 26,000 square feet for administrative offices, general and specialized classrooms, meeting rooms, common spaces and other general educational purposes. Most classes offered at this location would be held between 5:30 p.m. and 10:00 p.m. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 13, 20132 Monday through Thursday. There would also be limited use of the leased space during the hours of 8:00 a.m. and 10:00 p.m. Monday through Saturday. Community Development Director Hutmacher reported that according to information provided by Country Financial, Bethel students, guests, faculty and administration will not exceed four per 1,000 square feet leased during normal business hours and no more than eight per 1,000 square feet after normal business hours. It was noted the property currently has approximately 4.29 parking stalls per 1,000 building square feet. No additional parking is proposed. Community Development Director Hutmacher indicated that the City approved a similar zoning amendment request on May 22, 2006, for Rob Davidson for property owned at 1212 Red Fox Road in the B-4 zoning district. In that situation, the Council determined that higher education and special education uses were consistent with the purpose of the B-4 district and a Special Use Permit was approved. Community Development Director Hutmacher commented that she has been working with the Economic Development Commission on an analysis of commercial and industrial property in Arden Hills. Preliminary results have shown that, although the overall level of office vacancy in Arden Hills (17.9%) is comparable to vacancy levels in the northeast Twin Cities submarket (18.8%), the office vacancy rate in the B-2 District is approximately 45%. She noted the vacant space at Country Financial represents more than 60% of the office vacancy in the B-2 District. Community Development Director Hutmacher requested the Council consider whether high education is an appropriate use for office space in the B-2 District and provide staff with guidance on how to proceed with this issue. Councilmember McClung asked if there would be a corresponding decrease in the property tax value with Bethel moving in or if Country Financial would retain ownership of the property. He expressed concern with expanding institutional property in the City of Arden Hills. Community Development Director Hutmacher stated that her understanding is that a tenant in a building does not change the property tax status of the building. However, there may be a process for a tax-exempt user to claim a rebate for their portion of the building. Mayor Pro-Tem Holmes questioned if the City would approve the tax-exempt status. Randy Hagerty, , Country Financialexplained that this approval process was actually approved by the County. Councilmember Holden inquired if a Special Use Permit could limit the hours of operation to evenings. Community Development Director Hutmacher stated that the applicant is requesting a Conditional Use Permit and the City could add conditions on the use. She explained that the property is an office building and parking is available from 8:00 a.m. to 5:00 p.m. for office uses. Discussion ensued regarding onsite parking at the office building. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 13, 20133 Councilmember Werner asked which floors Bethel was interested in occupying. Mr. Hagerty did not have an answer to this question. Councilmember Holden stated this is a good use for the property and noted she would think further about special conditions for the use. Councilmember McClung indicated he is not opposed either, but did have concerns with tax base issues. He wants clarification on this item before making a final decision. Mayor Pro-Tem Holmes is interested in knowing where Bethel will locate in the Country Financial building. She requested staff investigate this matter as well as the other questions discussed earlier and report back to the Council at a future meeting. Mr. Hagerty thanked the Council for providing feedback on this issue. He looks forward to discussing the matter further with the City as he wants to see this building fully utilized. A. Discuss Enforcement of the Rental Housing Registration Program Community Development Director Hutmacher stated that in 2011 and 2012, staff worked with the previous City Attorney to thoroughly evaluate the rental registration program and determine whether the City could take additional actions to enforce the rental registration program and mitigate or prevent related code enforcement issues. Community Development Director Hutmacher explained that as of January 1, 2013, the City has a new City Attorney. The Council requested that the City Attorney rev registration ordinance and code enforcement practices to determine whether additional measures should be taken. City Attorney Jamnik introduced himself to the Council and noted that he has reviewed the with the previous attorneys conclusions. He stated that the City has a sound registration ordinance. He explained there are no material differences between a registration and a licensing procedure. He stated the enforcement protocols are soundly laid out. City Attorney Jamnik indicated that communication with property owners regarding expectations is essential for City staff. He encouraged staff to adopt a sound communication process with effective follow through on citations. He has no changes or recommended revisions for the current ordinance. He stated it will be difficult for the City to assure 100% compliance from all rental property owners. Mayor Grant arrived at the meeting at 6:20 p.m. City Administrator Klaers commented that the City only has a few problem rental properties and each is registered. The City is just having difficulty with them being compliant. Mayor Grant stated that the key to compliance will be consistent, repeated enforcement by the City. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 13, 20134 Councilmember Holmes agreed and encouraged the City to use its enforcement power to keep rental properties in line. She wanted to be assured that rental units were not allowed to house six students. City Attorney Jamnik explained that he has reviewed citation letters sent to rental properties and noted staff is doing their part. He then discussed how court action could be taken by the City. Elliott Knetsch, Prosecutor at Campbell Knutson , recognized that over occupancy by college students is a concern. He discussed in detail a case he handled recently in Lakeville. He noted that for the most part, the City is gaining compliance and with a good enforcement program, the City should expect to achieve 90% compliance in most cases. Mayor Grant thanked Mr. Knetsch for the example but stated his hope is for rental properties in Arden Hills to become more conforming so matters do not escalate to a criminal case level. Councilmember Holden indicated that Bethel and Northwestern were willing to provide the City with names and addresses for students with local addresses. She noted there is a home in her neighborhood that has been advertised as a five bedroom home even though the home is a rambler with only two bedrooms on the main level. She is concerned that there are students living in the basement without proper egress windows. Mr. Knetsch discussed how the Court may handle this type of situation. He noted that a search warrant would need to be obtained for the City to inspect the interior for life safety or other issues. City Attorney Jamnik commented that if the City is aggressive in its enforcement, commitment, and follow through, success is more likely. However, in cases where property owners are not responsive, excessive occupancy is a very difficult issue to prove. Councilmember Holden asked how complaints are currently handled by staff. Community Development Director Hutmacher indicated that the Building and Code Enforcement Inspector handled most complaints. City Administrator Klaers stated that he handled a complaint recently, and he documented the phone calls and emails. In addition, information was noted regarding the actions taken by the Ramsey County Deputies and the tickets that were issued. Councilmember Holden expressed frustration regarding how to respond to residents with complaints about rental properties. Community Development Director Hutmacher explained that staff does not receive a great deal of complaints regarding rental properties. She stated that the only property that has been a major concern has been the home on Eide Circle. Mayor Grant asked if the Council wanted to have a standing item on all future work session agendas to discuss problem properties. He indicated that this would allow staff to update the Council on the progress that is being made. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 13, 20135 Community Development Director Hutmacher commented that she receives a report from the Building and Code Enforcement Inspector on a regular basis regarding all of the open complaint cases. It is her understanding that the majority of complaints are handled within a couple of weeks. She noted that there are not many problem properties. Councilmember Holmes stated that her only concern is with one particular rental property. Mayor Grant stated that the Council and staff are not in total agreement on how much of a problem rental properties are in the community. He encouraged the Council and staff to come together on this issue. Councilmember McClung stated that he sees this as a communication issue between the Council and staff. He sug attention on a regular basis as this will make the Council aware of problem areas. City Administrator Klaers encouraged the Council to make staff aware of problem properties to assure that letters are sent and that the proper follow-up is done. Councilmember Holmes inquired if the City has a set policy for handling complaints and asked if letters are sent. Community Development Director Hutmacher reviewed the internal policy that is followed by staff when a complaint is received. She stated that an inspection is done and a determination is made to see if the complaint is valid. She noted that letters are sent to properties in violation. Mayor GrantCouncilmem is in favor of idea to have staff create a spreadsheet of code enforcement issues with problem properties so the information can be reviewed briefly by the Council at work session meetings. Councilmember Holden commented that this information would greatly assist her in speaking to residents regarding the actions being taken by the City. Mayor Grant agreed stating that he wants to see the City being proactive on enforcement issues. Councilmember Werner requested to see a list of the 84 registered rental properties in the City of Arden Hills. ADJOURN Mayor Grant adjourned the City Council work session at 6:59 p.m. and noted that the work session will reconvene after the regular City Council meeting. RECONVENE Mayor Grant reconvened the City Council work session meeting at 9:04 p.m. C. Discuss Snelling Avenue North Street Project ARDEN HILLS CITY COUNCIL WORK SESSION MAY 13, 20136 Public Works Director Maurer stated that there are a few streets in the City that have had a stripping problem with the top layer of bituminous paving separating from the base course. This is an issue that has occurred statewide and MnDOT has been working on trying to pinpoint the cause so it can be eliminated in the future. MnDOT has suggested that the solution to the problem when it occurs is milling and patching of the stripped areas. Public Works Director Maurer indicated that staff has been working to address the problem through the annual street maintenance budget. Last year, the City tackled Arden Oaks Drive through a combination of bituminous patching and using a filler material for the smaller/shallower areas. This year, the City plans to mill and patch the stripping on Tiller Lane so it can be ready for a sealcoat in a subsequent year. Public Works Director Maurer explained that one of the worst streets with the stripping that almost 50% of the road surface needs to be milled and patched. Patching this much of the surface area is not cost effective and cannot be accomplished without leaving a very rough driving surface. Public Works Director Maurer commented that another solution is to do a mill and overlay project for Snelling Avenue North and fund it with MSA dollars. The City has estimated the cost of this approach to be between $125,000 and $140,000. This represents about 10% of our currently available MSA funds. One other benefit of this approach is that the City could restripe the road with the centerline moved slightly to the west to allow on-street parking on the east side of the street. It was noted that if the Council were to approve this approach, the work could be accomplished this fall. Staff requested the Council discuss the matter and provide direction to staff. Councilmember Holden asked if the Arden Oaks Drive project was assessed to the homeowners. She expressed concern with assessing for the proposed project if Arden Oaks Drive was not assessed. Public Works Director Maurer explained that this project was not assessed back to the used to complete the work. He noted that a mill and overlay project would require much more work and that Snelling is an MSA route. Mayor Grant questioned the last time homeowners had been assessed along Snelling Avenue. Public Works Director Maurer indicated that there has not been a mill and overlay on Snelling Avenue in the past 20 years. He stated that the roadway has been sealcoated, but no major reconstruction work has been completed. Further discussion ensued regarding the reconstruction work completed on Katie Lane. Mayor Grant inquired which portion of Snelling Avenue would be worked on. Public Works Director Maurer explained that the portion of North Snelling Avenue from Highway 96 to Briarknoll is what needs to be fixed. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 13, 20137 Councilmember Holmes questioned why this project would not be assessed to the benefiting property owners. Public Works Director Maurer commented that the maintenance needed on this roadway is at a level above patching and sealcoating. He reported that 50% of the roadway will need to be patched, which led him to recommend the mill and overlay project. He noted that the roadway is currently 20 years old, but that there was a problem with the original mix. He stated that the road should not require this level of repair given the traffic levels along this MSA route. He stated that he does not recommend the use of MSA funds unless the project is absolutely necessary. Councilmember Holden asked if a sidewalk or striped bike path could be added to get pedestrian traffic more easily to the park. Councilmember McClung indicated that drivers along this roadway are going fast and pedestrian safety should be considered. He recommended the entire roadway and the parking spaces near the park be striped. Public Works Director Maurer stated that this issue could be reviewed further by the Council after the plans for the roadway are drawn up by staff. The Council supported s Avenue and the use of MSA funds. Public Works Director Maurer explained that he will request bids and report back to the Council at a future meeting. 3. COUNCIL COMMENTS AND STAFF UPDATES th City Administrator Klaers asked if the Council is available at 6:00 p.m. on May 28 for a work session meeting to discuss transit planning. Councilmember McClung stated that he is not available that evening. Mayor Grant was uncertain if he would be able to attend. th City Administrator Klaers reviewed the proposed agenda for the May 20 work session meeting. He requested the Council respond to the email he sent regarding this meeting and th complete the survey prior to May 20. He noted that the two homeowners with issues on their thth utility bills be pushed back to the May 28 or June 17meeting. Mayor Grant noted that the City received another letter from Paul Johnson regarding the Vikings Stadium. This is the eighth or ninth letter from Mr. Johnson as he is still lobbying to have the stadium located in the City of Arden Hills. ADJOURN Mayor Grant adjourned the City Council work session meeting at 9:44 p.m. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 13, 20138 __________________________ __________________________ Patrick Klaers David Grant City Administrator Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 13, 2013 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:02 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Assistant City Engineer John Anderson; Community Development Intern Matthew Bachler; City Attorney Joel Jamnik; and Deputy Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson , 3377 North Snelling Avenue properly with the residents of Arden Hills. He stated that the Council is using one-way communication. He expressed frustration with how the State of the City events have been organized and run in the past and that he felt that input from the community was not welcomed. Mr. Larson encouraged the Council to communicate with and involve the public more. 3. STAFF COMMENTS A. TCAAP Update ARDEN HILLS CITY COUNCIL MAY 13, 20132 Community Development Director Hutmacher stated that Ramsey County held a public informational meeting for the demolition and remediation project on May 7th, and approximately 200 people attended. The informational handout from the meeting was provided to the Council and has been Community Development Director Hutmacher indicated that Bolander continues to work on removing hazardous building materials prior to demolition. With the exception of Building 502 (the large, green building that can be seen from Highway 96), all hazardous building materials should be removed by early July. Also with the exception of Building 502, all buildings are expected to be demolished during the 2013 construction season. B.Transportation Update Public Works Director Maurer reported that work continues on the intersection of Highway 96 and US 10. The hard surfaces are being removed as are utility lines. He explained that a temporary access road will be built after all utilities have been relocated. It was noted that pile driving will take place in the next several weeks. C.Community Cleanup Day Update Community Development Director Hutmacher stated that the community cleanup day event is th scheduled for Saturday, May 18 from 8:00 a.m. to 3:00 p.m. It will be held at the Ramsey County Public Works Facility at 1425 Paul Kirkwold Drive. The event is sponsored by the City of Arden Hills and the City of Shoreview and is open to residents of both cities. Community Development Director Hutmacher explained that the structure of the event will be the same as past cleanup days. Participants will pay based on the amount and type of items being dropped off. Notices have been in the City newsletter for the past two months and a direct mailing of fliers has been sent to residents. 4. APPROVAL OF MINUTES None. 5. CONSENT CALENDAR A.Motion to Approve Consent Agenda Item - Claims and Payroll B.Motion to Award Hard Court Resurface Projects C.Motion to Approve 2013 Capital Reimbursement to Lake Johanna Fire Department D.Motion to Accept Resignation of Building Inspector E.Motion to Authorize Advertisement of the Position of Building Inspector F.Motion to Authorize the Purchase and Installation of Water Communication System in the Amount of $30,420 from Electric Pump Company G.Motion to Accept Proposal from Electric Pump Company in the amount of $123,700 for the Modification of Lift Stations #4 and #9 ARDEN HILLS CITY COUNCIL MAY 13, 20133 H.Motion to Approve Ordinance 2013-004 Amending Section 335 Residential Rental Unit Registration Expiration Dates and Authorizing Publication of the Ordinance Summary I.Motion to Approve Assignment of Development Agreement for 1201 County Road E J.Motion to Appoint Steve Heikkila to Economic Development Commission (EDC) K.Motion to Approve Ordinance 2013-005 Amending Section 1250.03 Subd. 1 of the City Code Regarding the Placement of Temporary Off-Premise Signs and Approve Summary Publication of Ordinance L.Motion to Schedule 2013 State of the City Event M.Consider Adjustment to Community Development Intern Position N.Motion to Approve Purchase of Tax-Forfeited Parcel at 3208 Hamline Avenue North O.Motion to 1201 County Road E P.Motion to Adopt Resolution 2013-025 Recognizing National Public Works Week May 19-25, 2013 MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A.2013 PMP Assessment Hearing Assistant City Engineer Anderson stated that in October of 2012, a neighborhood meeting was held regarding the proposed 2013 improvement project and assessments. Plans were reviewed with the Council in January and bids were requested in March. The street improvement projects planned for this summer have been reviewed in detail by staff. The total cost for the project is $937,523.26, which includes overhead. He noted the project is proposed to be assessed consistent roadway improvements will be assessed in residential areas, with the remaining portion financed by City funds. He discussed the assessment rates based on the low bid noting each unit will be assessed $4,451.24. He reviewed how the five boundary parcels will be assessed by the City. Payment options for the proposed assessments were explained. Assistant City Engineer Anderson stated that the City sent out the required public hearing notifications and notified the homeowners association regarding assessment hearing. He stated that at this time, no formal objections have been submitted in writing to City staff. Staff recommended the Council hold an assessment hearing this evening for the 2013 PMP project and take comments from the public. ARDEN HILLS CITY COUNCIL MAY 13, 20134 Councilmember Holden questioned why 3121 Ridgewood Road is not being assessed. Assistant City Engineer Anderson stated that this property was fully assessed by the City of Roseville during a previous street improvement project. Mayor Grant opened the public hearing at 7:36 p.m. Angela Hames , 1839 Venus Avenue, explained that she is speaking on behalf of her father-in-law (Douglas Hames) who lives at 3121 Ridgewood Road. She presented the Council with a handout and then discussed the exclusion of her in-property in detail with the Council. She also described the actions taken by the City of Roseville. Julianna Sorenson , 3137 Ridgewood Road, asked why the assessment payback period was reduced from 10 years to seven years. She thought the interest rate was too high. She requested further information about the trees that have been tagged in her neighborhood. Assistant City Engineer Anderson explained that the more costly option would have been assessed over 10 years, but the reclamation option, which will be completed for this project, will be assessed over seven years. He indicated that residents may work with the City on a repayment plan. He noted the trees marked in this neighborhood have been identified by a forester as having bad health and those within the boulevard should be removed. He stated that he is willing to review the trees Joan Ablieter , 1488 Glenhill Road, commented that she has three ash trees in her yard that should be looked at by the City. Lisa Klockziem , 3137 Ridgewood Road, questioned how the tagged trees will be removed and who will cover the expense. She asked how the interest rate for the assessment was determined by the City of Arden Hills. Assistant City Engineer Anderson stated that the City will cover the expense of removing the tagged trees within the boulevard. He noted that the City will work with them if property owners want to save a tree. Public Works Director Maurer explained that the proposed calculation of interest rate (2% above current rate of return) has been used for previous projects. Mayor Grant closed the public hearing at 7:48 p.m. and thanked the public for their comments. 8. UNFINISHED BUSINESS A. 2013 Pavement Management Program (PMP) Assistant City Engineer Anderson stated that on March 11, 2013, the Council adopted a Resolution approving the plans and specifications and ordering the advertisement for bids for the 2013 Pavement Management Program (PMP). Bids were solicited during March and opened on Tuesday, April 2, 2013. He explained that a portion of the costs for the 2013 PMP project are ARDEN HILLS CITY COUNCIL MAY 13, 20135 Policy. In order to assess these costs, the City must follow the process outlined in State Statute 429. Assistant City Engineer Anderson reminded everyone that the Council held an assessment hearing moments ago. Staff is now recommending that the Council adopt a Resolution adopting the assessment roll for the 2013 Pavement Management Program and award the contract for the project to North Valley, Inc. in the amount of $723,366.70. Councilmember Holden asked how many trees were flagged to be removed for this project. Assistant City Engineer Anderson stated the City has marked 12 trees for removal. Councilmember Holmes Councilmember McClung agreed. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to adopt Resolution #2013-020 Adopting Assessment Roll for the 2013 Pavement Management Program, excluding the property at 3121 Ridgewood Road. The motion carried (5-0). Mayor Grant questioned if the City has experience with North Valley, Inc. Public Works Director Maurer commented that North Valley completed the trail on Lexington recently. He stated that staff has had previous road reconstruction experience with this contractor and that they have done good work. MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to adopt Resolution #2013-021 Awarding the 2013 Pavement Management Program project to North Valley, Inc. in the amount of $723,366.70. The motion carried (5-0). B. 2013 PMP Construction Engineering Services Public Works Director Maurer stated that as the 2013 PMP heads towards construction, there are some engineering services that are needed to complete the project. He explained that Assistant City Engineer Anderson will continue to lead the project but will need a resident inspector and survey crew. He recommended Elfering and Associates provide these services for the project. It is estimated that the services required by Elfering and Associates will cost approximately $64,000. Staff recommended that the Council accept the proposal from Elfering and Associates on an hourly basis for construction services for the 2013 PMP working under the direction of Assistant City Engineer Anderson. Councilmember Holden requested the motion state the engineering services not exceed $64,000. ARDEN HILLS CITY COUNCIL MAY 13, 20136 MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to authorize accepting the proposal, on an hourly basis from Elfering and Associates, not to exceed $64,000, for construction services (Resident Inspector and Survey Crew) for the 2013 PMP working under the direction of John Anderson, Assistant City Engineer. The motion carried (5-0). 9. NEW BUSINESS A.Planning Case Sign Standard Adjustments Ramsey County Community Development Intern Bachler stated that the applicant has requested a site plan review for a sign standard adjustment that will allow for a deviation from the Sign Code for temporary freestanding signage on the Twin Cities Army Ammunition Plant (TCAAP) site owned by Ramsey County. Hecommented that Ramsey County is proposing to install four temporary freestanding signs, each measuring 32 square feet in total sign area, on the TCAAP site owned by Ramsey County. Community Development Intern Bachler explained that the real estate closing for the transfer of the TCAAP site from the U.S. Army to Ramsey County was completed on April 15, 2013. Ramsey County has contracted Carl Bolander and Sons Co. to carry out demolition work and site remediation in order to prepare the site for future development. These activities are scheduled to commence in May 2013, and take approximately 30 months. The proposed sign includes graphics and text that help explain to the public the nature of the work being done on the site and how to obtain more information about the project. Community Development Intern Bachler indicated the sign area for each sign will measure 8 feet by 4 feet, an area of 32 square feet. The signs will be located in four separate locations around the site. Ramsey County has provided the City with a map showing the precise location of each sign: 1. Highway 96 between Highway 10 and Snelling Avenue N. 2. Gate 4 on Highway 10 3. Eastern terminus of County Road H 4. Northwestern corner of the Rice Creek Trail Corridor Community Development Intern Bachler stated Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or 2 is met and that the required criteria number 3 is met. In this case, criteria 1 and 3 are most applicable. The criteria are as follows: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and ARDEN HILLS CITY COUNCIL MAY 13, 20137 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. Community Development Intern Bachler noted that the Sign Ordinance permits a property to display a temporary sign for 30 days per calendar year. However, the demolition and site remediation work on the TCAAP property is expected to take 30 months. Allowing Ramsey County to display the temporary signage until work on the site is completed will ensure that a source of information about the project will be available to the general public for its duration. Community Development Intern Bachler indicated that the Planning Commission offers the following thirteen Findings of Fact for review: 1. The property is located in the Mixed Business and Single Family Residential Zoning Districts. 2. The property is located in Sign District 6 and Sign District 9. 3. In Sign District 6, one temporary freestanding sign is permitted up to 22.5 square feet. The sign may be in place for up to 30 days per calendar year. 4. In Sign District 9, no temporary freestanding signs are permitted. 5. Ramsey County is proposing four temporary signs. 6. The proposed signs would measure 8 feet by 4 feet with a sign area of 32 square feet. 7. The proposed signs would be displayed for the duration of the demolition and remediation project on the TCAAP site. 8. Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 9. Site conditions limit the visibility of signs from adjacent roadways. 10. Restrictions on temporary signage in Sign District 9 would limit Ramsey to share information about the TCAAP project with the public. 11. Sign Code regulations on the permitted length of temporary signage would limit Ramsey 12. The sign adjustment will not result in a sign that is inconsistent with the purpose of the Mixed Business and Single Family Residential Zoning Districts. 13. The sign would not have a negative impact on adjacent properties or the City as a whole because providing information about the TCAAP project is a public benefit. Community Development Intern Bachler explained that the Planning Commission reviewed Planning Case 13-006 at their May 8, 2013, meeting. The commissioners had specific questions regarding the proposed sign location along the Rice Creek Trail Corridor. Ramsey County would like to install a sign along the trail in order to inform trail users that active construction work is taking place in the area and that caution should be used. He noted the Planning Commission unanimously recommended approval of the Sign Standard Adjustment at the Twin Cities Ammunition Plant site based on the findings of fact and the submitted plans, as amended by the following two conditions: 1.Ramsey County shall remove the four temporary freestanding signs upon the completion of demolition work and site remediation on the property. 2.Ramsey County shall maintain the four signs in like new condition and repair and/or replace a sign if it is damaged or deteriorates during the approved timeline. ARDEN HILLS CITY COUNCIL MAY 13, 20138 Councilmember Holden asked if the signs were meant to be read by passing traffic. She expressed concern with the safety of passing traffic trying to read these signs along major roadways. Community Development Intern Bachler believed the sign located on Highway 96 and Highway 10 is intended to be viewed by passing vehicular traffic. He explained the sign located on the Rice Creek Trail is intended to be seen by those on bicycles. Mayor Grant understands Councilns. He is in favor of the signs being posted as they indicate that the remediation work is being completed on the site by Ramsey County. Councilmember Holden agreed it is in the best interest of Arden Hills for this information to be posted. She recommended the sign size be increased by Ramsey County. Councilmember Holmes questioned if the sign at the trail will have the same wording. Community Development Intern Bachler stated it is his understanding that each sign will have the same wording. MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to approve Planning Case 13-006 for a Sign Standard Adjustment at the Twin Cities Ammunition Plant site, based on the findings of fact and the submitted plans with the signs not to exceed 50 square feet, as amended by the two conditions in the May 13, 2013, report to the City Council. Councilmember Holmes does not agree with increasing the sign size as this is not the size requested by Ramsey County. Mayor Grant thought the Council had the right to adjust the size within the approval process. It is his opinion that the four signs at increased size is reasonable and offers additional flexibility. Councilmember McClung agreed with the increased sign size adjustment as it will benefit passing traffic. Councilmember Holmes questioned if the request will have to be reviewed again by the Planning Commission because of the proposed sign size adjustment. Mayor Grant commented that the Planning Commission is a recommending body and the Council has the right to make adjustments. City Administrator Klaers stated the Council does have the right to make adjustments. The motion carried (5-0). ARDEN HILLS CITY COUNCIL MAY 13, 20139 B.Planning Case Sign Standard Adjustments 1195 County Road E Community Development Intern Bachler explained that the applicant has requested a site plan review for a Sign Standard Adjustment that would allow for a deviation from the Sign Code for the permit length and sign area of temporary wall signage at 1195 County Road E. He indicated that the property at 1195 County Road E is owned by TAT properties, represented in this case by StuartCo. The property is located in the B-2 General Business District on the north side of County Road E directly west of Lexington Avenue. The applicant is proposing to install two vinyl banners each measuring 216 square feet on the exterior walls of the property. Community Development Intern Bachler stated that on December 21, 2012, the City Council approved a Planned Unit Development (PUD) to remodel the existing structure at 1195 County Road E and construct 74 residential unit apartments on the site. The applicants have concerns about visibility of their advertising signs. The proposed reuse converts the building from a former hotel into residential apartment units, which is a substantial change in land use and may not be known by the average person driving by the building. Further, given the size of the building and the large building setback from Lexington Avenue, advertising signs are not easy to see. The building is setback approximately 360 feet from Lexington Avenue and 70 feet from County Road E. The proposed signs include images and text that better identify the new use of the property as a residential apartment building and provide directions on how to obtain information about the project. The applicant has provided images of the two signs. Community Development Intern Bachler indicated that one sign will be located on the east building wall facing Lexington Avenue and the second sign will be located on the south building wall facing County Road E. Each sign will measure 12 feet by 18 feet, an area of 216 square feet. The combined area of the two signs will be 432 square feet. A professional sign company will install the signs. StuartCo will maintain the signs in like new condition and repair and/or replace a sign if it is torn or deteriorates during the approved timeline. Community Development Intern Bachler commented that the applicant has asked to display the banners from the date the sign permit is issued to 30 days after the residential property receives the Certificate of Occupancy. Under the Sign Ordinance, the property is allowed to display a permitted temporary sign for no more than 30 days per calendar year. A sign advertising available space for lease in a building can be displayed until seven days after the building is leased. Community Development Intern Bachler stated Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met. In this case, criteria one and three are most applicable. The criteria are as follows: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and ARDEN HILLS CITY COUNCIL MAY 13, 201310 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. Community Development Intern Bachler stated the Planning Commission offers the following twelve findings of fact for review: 1. The property is located in the B-2 Zoning District and Sign District 5. 2. The property is a conforming use in the B-2 Zoning District under the approved Planned Unit Development. 3. In Sign District 5, one temporary sign is permitted up to 40 square feet. The sign may be in place for up to 30 days per calendar year. 4. In Sign District 5, one temporary sign up to 25 square feet advertising available space in a building is permitted. The sign may be in place until seven days after the building is leased. 5. The proposed signs would be vinyl banners that would each measure 12 feet by 18 feet, or 216 square feet in size. 6. The proposed signs would be displayed from the date the sign permit is issued to 30 days after the residential property receives the Certificate of Occupancy. 7. Section 1260 of the Sign Code permits deviation from the Sign Code through the Site Plan Review process. 8. The location of the building limits the visibility of temporary signage as permitted in the Sign Code from County Road E and Lexington Avenue. 9. Sign Code regulations on the permitted length of temporary signage would limit the ability to effectively advertise the availability of apartment units in the building. 10. The sign adjustment will not result in a sign that is inconsistent with the purpose of the B- 2 zoning district. 11. The signs would not be visible from residential properties. 12. The sign would not have a negative impact on adjacent properties or the City as a whole because they are consistent with the size and layout of the property on which they would be located. Community Development Intern Bachler indicated that the Planning Commission reviewed this case at their May 8, 2013, meeting. The Planning Commission unanimously recommended approval of the Sign Standard Adjustment at 1195 County Road E based on the findings of fact and the submitted plans, as amended by the following four conditions: 1. The applicant shall remove all freestanding signs related to the apartment use located on the property upon the completed installation of the two temporary signs. 2. The two temporary wall signs shall be displayed from the date the sign permit is issued to 30 days after the property receives the Certificate of Occupancy. 3. The two temporary signs shall each measure 12 feet by 18 feet and be 216 square feet in size. 4. The applicant shall maintain the two signs in like new condition and repair and/or replace a banner if it is torn or deteriorates during the approved timeline. Mayor Grant asked if the development will have any four-bedroom units. He is pleased that the 74 units are being advertised as student housing. ARDEN HILLS CITY COUNCIL MAY 13, 201311 Lisa Moe , StuartCo, indicated there will not be four-bedroom units within eStreet Flats. Councilmember Holden recalled that the property will be advertised through technological means and is surprised that the signs are now being requested. She stated she could support one banner sign, but does not feel two are necessary. Councilmember McClung agreed stating he could only support one sign given the size requested. Councilmember Holmes stated she does not object to the two signs at their proposed size. It is her opinion that the two signs are not abusing the sign ordinance and the signs complement the building nicely. Mayor Grant indicated that the Council wants this development to be successful. He stated he has concerns with the proposed signs but understands that they will be in place on a temporary basis. Councilmember Werner supports the two temporary signs. Councilmember Holden explained that she too wants the project to be successful, but only supports one sign based on the proposed size. She is frustrated that the signs are being requested after the Council was told the development would be advertised by other means. Councilmember McClung does not support the sign along Lexington Avenue. He agrees with the sign placement along County Road E. He indicated he could support two signs at this location so long as they do not exceed 216 square feet in size total. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve Planning Case 13-005 for a Sign Standard Adjustment at 1195 County Road E, based on the findings of fact and the submitted plans, as amended by the four conditions in the May 13, 2013 report to the City Council. Councilmember McClung requested an amendment reducing the approved signage to up to two signs not to exceed 216 square feet total. Councilmember HoldenCouncilmember Holmes and accepted this friendly amendment. Mayor Grant stated that he does not support the adjustment as he wants to be assured the signs are readable from both Lexington Avenue and County Road E. It is his opinion the signs have to be readable in order to be an effective marketing tool. AMENDMENT: Councilmember McClung moved and Councilmember Holden seconded a motion to amend the request reducing the approved signage to up to two signs not to exceed 216 feet total. The amendment failed (2-3) (Holmes, Werner, and Mayor Grant opposed). ARDEN HILLS CITY COUNCIL MAY 13, 201312 The motion carried (3-2) (McClung and Holden opposed). 10. COUNCIL COMMENTS th Councilmember McClung reminded staff and Council that he will be out of the country May 14 st through June 1. Councilmember Werner welcomed Steve Heikkila to the EDC. Councilmember Holden requested staff provide the Council with Steve He it provides the Council with valuable background information. Councilmember Holden thanked the Public Works department for their dedication and service to the City of Arden Hills and its residents. Councilmember Holmes expressed her appreciation to the Public Works department as well. She questioned when work on Lake Valentine Park will be completed. Public Works Director Maurer anticipates the work to be completed by mid-June, at which time the playground equipment will be installed and landscaping work will be completed by the Public Works staff. He stated that the park should be fully complete by the end of June. Mayor Grant discussed the State of the City date and time noting the EDC recommended the event be held from 7:00 a.m. to 9:00 a.m. He indicated the Council is in no way trying to keep the public away from this meeting, but are simply following the recommendation of the EDC. The EDC is hoping to encourage local business owners to attend. Councilmember Holden stated that only 12 residents attended the last resident-focused State of the City meeting. Mayor Grant explained that the City is not in charge of the Bolander contract. He commented that the County is managing the remediation efforts. He indicated that the public engagement process for the master planning process is being defined by Kimley-Horn. Mayor Grant thanked the Public Works Department for their dedicated service to the City. ADJOURN MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to adjourn to a work session. The motion carried unanimously (5-0). Mayor Grant adjourned the regular City Council meeting at 8:55 p.m. __________________________ __________________________ Patrick Klaers David Grant City Administrator Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MEETING MAY 20, 2013 5:00 P.M. - ARDEN HILLS COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work session meeting at 5:23 p.m. Present: Mayor David Grant; Councilmembers Fran Holmes and Ed Werner Absent: Councilmembers Brenda Holden (excused) and Dave McClung (excused) Also present : City Administrator Patrick Klaers; Director of Finance and Administrative Services Sue Iverson; and Community Development Director Jill Hutmacher 1. APPROVAL OF AGENDA The Council accepted the agenda as presented. 2. AGENDA ITEMS A.Respectful Workplace Training Sheila The City Council and Staff Directors participated in Respectful Workplace training with Krejci of Sheila K Consulting, Inc. The City Council and Staff Directors discussed the individual Ms. Krejci is also a consultant with the League of Minnesota Cities and has worked with Councils and city staff throughout the State. This training assists in understanding individual behaviors, developing positive working relationships, and fostering a healthy workplace environment. COUNCIL COMMENTS None. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 20, 20132 ADJOURN Mayor Grant adjourned the City Council work session meeting at 8:05 p.m. __________________________ __________________________ Patrick Klaers David Grant City Administrator Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL WORK SESSION MEETING MAY 28, 2013 6:00 P.M. - ARDEN HILLS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work session meeting at 6:10 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and Ed Werner Absent: Councilmember Dave McClung (excused) Also present : City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Parks and Recreation Manager Michelle Olson; Community Development Intern Matthew Bachler; and Deputy Clerk Amy Dietl 1. APPROVAL OF AGENDA The Council accepted the agenda as presented. 2. AGENDA ITEMS A.Public Involvement Plan (PIP) for TCAAP Master Plan Community Development Director Hutmacher stated that the first task in the master planning process is the development of the public engagement process. She then introduced the representatives from Kimley-Horn. Brian Smalkoski , Kimley-Horn, explained that the PIP is a living document and will be updated throughout the planning process. Jessica Laabs, Kimley-Horn, indicated that the planning process and first draft of the PIP has been reviewed with staff. She explained that Kimley-Horn has drafted a Public Involvement Plan (PIP) which describes the purpose of the PIP; and it includes the roles and responsibilities of staff, the Planning Commission, Council, Ramsey County, and the JDA. In addition, the PIP defines the goals, objectives, expected outcomes, project stakeholders, public involvement techniques, the ARDEN HILLS CITY COUNCIL WORK SESSION MAY 28, 20132 project schedule, and the evaluation of public involvement techniques and outcomes. She reviewed the document in further detail with the Council and requested comments or questions. Councilmember Holden asked if resident participation will occur prior to completion of the Master Plan. She questioned how residents can participate early in the process. Councilmember Holmes stated that she felt the proposed timeline offers very limited public involvement. She stated that the public is extremely interested in weighing in on this project. Mr. Smalkoski indicated that the first open house in September will be a great time for citizen input as this will be a listening session to allow for discovery. He noted that the developer panel in July will also allow for information to be shared. Ms. Laabs noted the public can also stay updated by visiting the website. Mayor Grant explained that until the AUAR process begins and the developmental parameters are established, it will be difficult for Kimley-Horn to take comments from the public. Councilmember Holmes commented that the public is very interested in this redevelopment and wants to be a part of this project and this desire for involvement needs to be addressed. Community Development Director Hutmacher stated that the proposed developer panel could be more inclusive and interactive to allow for public input. Councilmember Holden encouraged the City to gain as much feedback as possible from the public because the previous vision and the comments made during the Ryan plan from years ago may not be pertinent to the Ramsey County project due to changing factors such as access and market conditions. Councilmember Holmes inquired if a resident vision should be created for the TCAAP site prior to the open house. She commented that this may assist in creating parameters for the redevelopment. Mayor Grant stated that the site is generating interest now given the fact that demolition activity is taking place. City Administrator Klaers explained that the JDA will be reviewing the PIP and the document will come back to the Council for approval at a future meeting. B.Transit Planning for Ramsey County Suburban Communities Jim McDonough , Ramsey County Board Commissioner, discussed the recently proposed sales tax increase to assist with transit improvements in the Metro area. He commented that there is a critical need for the region to come together to invest in transportation. He explained that investment in infrastructure will increase the economic competitiveness for the entire region. He then discussed proposed transit and roadway improvements needed in Ramsey County. He ARDEN HILLS CITY COUNCIL WORK SESSION MAY 28, 20133 commented that transit in and through TCAAP, such as Bus Rapid Transit (BRT), is a crucial and important factor in the successful redevelopment of this site. Blake Huffman , Ramsey County Commissioner, agreed that TCAAP transit will be important as the site redevelops. He indicated that employers are making comments regarding the importance of transit options to northern Ramsey County. Councilmember Holmes stated that Arden Hills and northern Ramsey County have large employers such as Boston Scientific, and MedTronic, and at this time, there are no bus routes to those businesses. Mr. Huffman stated that this is a great point. He has also heard this concern voiced from Land the importance of good bus service and the proposed tax increase could assist in meeting the areas growing needs. Councilmember Holden questioned how the City could be assured it will receive funding if the tax increase is implemented. County Commissioner Huffman encouraged the City to be united with the region on the projects needed for this area. By having the east metro corridors ready for improvement, the region is more apt to receive funding. He commented that the region has to do a better job of advocating for the needs of the area. Mayor Grant stated it will be important for the region to have a common voice. John Ðoàn , Metropolitan Council member for District 10, expressed concern with the attractiveness of light rail given it is a major expense. He explained that a dedicated long-term funding source is still needed for light rail. He commented that there will have to be compromises in order for the transit situation in the east metro to improve. He stated that the important thing in transit is to create efficient connections and to properly get people to and from work. Mayor Grant thanked each of the representatives for being present this evening and for providing the Council with a transit update. ADJOURN Mayor Grant adjourned the City Council work session meeting at 6:59 p.m. He noted that the work session will reconvene after the regular City Council meeting. RECONVENE Mayor Grant reconvened the City Council work session meeting at 8:06 p.m. C.Community Parks, Trails and Recreation Survey Parks and Recreation Manager Olson stated that one of the work items that the PTRC th requested of Council at its March 18 joint meeting was input on drafting a survey. The survey ARDEN HILLS CITY COUNCIL WORK SESSION MAY 28, 20134 will assist the committee in receiving input from the residents of Arden Hills on parks, recreation, and trails. She indicated that the Council consensus was to allow the PTRC the opportunity to create a survey for the Council to review. Parks and Recreation Manager Olson explained that the committee created a draft survey at st their May 21 meeting. The PTRC recommends the survey be a and in the newsletter and that a postcard mailing be sent to all residents. She indicated that the PTRC Committee Chair, , was present to discuss this further with the Council. , PTRC Chair, reviewed the potential survey with the Council. She explained that the last park survey was completed 10 years ago. She indicated that the PTRC is interested in receiving updated information regarding what residents of Arden Hills want in their parks as well as providing them a chance to be heard on this subject. She commented that the results will assist the PTRC in prioritizing their resources. She estimated that the expense for the postcard mailing to all residents will be approximately $300. Councilmember Holden suggested several language changes to the survey questions. She recommended a question be added to the survey regarding senior programming. Mayor Grant indicated that the last survey placed on the website only received 12 responses. He stated that there are many residents who have limited interest in not complete the survey. He questioned how the results will be used by the PTRC. commented that the results could be published in a future newsletter. In addition, the information will be reviewed and considered by the PTRC while planning for future projects. Councilmember Holden asked if the City had information on who is using the parks at this time. Parks and Recreation Manager Olson stated that the City does not have specific numbers at this time. She is aware of those who sign up for City programs, but noted that the proposed survey could assist with providing this type of information. Mayor Grant proposed several other questions regarding the frequency of use of the various park facilities. He stated that as a decision maker it is important to him to know which facilities are being utilized and which are not in order to make informed decisions about park amenities in the future. He recommended adding a question to ask if residents like paved or natural trails. Councilmember Holden requested that the question regarding the number of trails be reworded. She recommended that the City put a note in an upcoming utility bill instead of sending out a separate postcard to each resident. She also suggested that the question regarding increased property taxes be amended to quantify how much more residents are willing to pay in taxes. Discussion ensued amongst the Council and staff regarding the wording of this question. The Council requested that the property tax question be removed. The Council directed staff and the PTRC to proceed with the survey based on the comments and suggestions made this evening. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 28, 20135 Parks and Recreation Manager Olson stated that the PTRC recommends painting the outside of the hockey rink at Freeway Park. A community project from the Army National Guard is taking place this weekend and we could utilize their time to do the painting. If Council supports painting the boards, she recommends that the outside of the rink be painted forest green. The Council supported this request. D.Parks and Open Space District and Park Preserve District Discussion Community Development Intern Bachler indicated that staff has been working on a Parks and Open Space Ordinance and Park Preserve Ordinance for the past two months. These ordinances will create formal zoning districts for park and open space land in the City. He commented that a Parks and Open Space Ordinance is necessary to bring the Zoning Code into compliance with the approved 2030 Comprehensive Plan. Community Development Intern Bachler explained that staff looked at several other cities across the metropolitan area to gain a sense of how each regulated park and open space land. After reviewing these documents, staff was able to create draft ordinances. He noted that these draft documents have been reviewed by the Planning Commission and the PTRC. He requested feedback and further direction from the Council on the draft documents. Councilmember Holmes questioned the purpose of the ordinances. Community Development Intern Bachler commented that at this time, the City does not have a park land zoning designation. Currently, all park and recreation property exists in the zoning code under residential or business districts and is allowed as a permitted or conditional use. He indicated that a separate district for these uses will further regulate the land uses, while adding another layer of protection to these resources. Councilmember Holmes discussed the permitted uses within publicly and privately owned parks. She asked how Ramsey County parks Community Development Intern Bachler indicated that Ramsey County has two parks in the City of Arden Hills. He noted that the City could draft language to zone that property and dictate how the park space is used. He stated that as the TCAAP property develops, these ordinances could greatly benefit the City. Councilmember Werner expressed concern that vegetables could be grown in a community garden space. City Administrator Klaers commented that this could be changed from a permitted use to a conditional use on City owned property. This change would allow for conditions to be placed on the use. Discussion ensued regarding conditional uses and permitted uses within the Park and Open Space Ordinance, in addition to the City regulation of publicly and privately owned park spaces. ARDEN HILLS CITY COUNCIL WORK SESSION MAY 28, 20136 Councilmember Holmes asked if the renewable energy language is necessary within the park ordinances. She does not want to see wind turbines allowed on City owned property. Community Development Intern Bachler stated that there is potential for a renewable energy system to be installed in a City park, such as solar panels for electricity on top of a warming house. He commented that Items C and E could be removed from the proposed ordinance to reduce confusion. Councilmember Holmes understands that the Council can not anticipate every item that may come up in the future, but she is in favor of having additional language within the ordinance to address public and private park usage. Community Development Intern Bachler commented that the purpose statement could be reworded to provide clarity. Mayor Grant discussed the special regulations in the parks and open space district. It is his opinion that Item A is a goal and not a regulation. Community Development Intern Bachler recommended that Item A within this section be removed. City Administrator Klaers thanked the Council for their comments this evening. 3. COUNCIL COMMENTS AND STAFF UPDATES None. ADJOURN Mayor Grant adjourned the City Council Work Session meeting at 9:38 p.m. __________________________ __________________________ Patrick Klaers David Grant City Administrator Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MAY 28, 2013 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:04 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Ed Werner Absent: Councilmember Dave McClung (excused) Also present : City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; Parks and Recreation Manager Michelle Olson; Assistant City Engineer John Anderson; Community Development Intern Matthew Bachler; and Deputy Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meeting agenda as amended moving Item 8A to Consent Agenda Item 5E. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Gregg Larson , 3377 North Snelling Avenue, discussed the draft Public Involvement Plan. He recommended the residents of Arden Hills be viewed as stakeholders throughout this planning process. He encouraged the Council to keep the public involved. Mr. Larson commended Councilmember Holmes, Councilmember Holden, and Councilmember Werner for speaking out to increase public involvement opportunities. He suggested that the Council direct the consultants to involve the public early and often throughout the entire TCAAP planning process. 3. STAFF COMMENTS A.TCAAP Update ARDEN HILLS CITY COUNCIL MAY 28, 20132 Community Development Director Hutmacher stated that demolition work and the removal of hazardous materials continues on the TCAAP site. B.Transportation Update Public Works Director Maurer reported that the weather has been delaying the reconstruction project at US Highway 10 and Highway 96, but noted that work will continue. He discussed several upcoming lane closures needed for utility work. He noted that the pile driving has started for the bridge. 4. APPROVAL OF MINUTES A.March 18, 2013, Joint City Council, PTRC, and Planning Commission Work Session B.March 25, 2013, Regular City Council C.April 8, 2013, Regular City Council D.April 15, 2013, City Council Work Session MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the March 18, 2013, Joint City Council, PTRC, and Planning Commission Work Session; March 25, 2013, Regular City Council; April 8, 2013, Regular City Council; and April 15, 2013, City Council Work Session meeting minutes as presented. The motion carried unanimously (4-0). 5. CONSENT CALENDAR A.Motion to Approve Consent Agenda Item - Claims and Payroll B.Motion to Authorize Interfund Transfer and Establish Interfund Loan for TCAAP Expenditures C.Motion to Approve Ordinance 2013-006 Amending Section 420.02, Subd. 4 (A)(2) of the City Code to Increase the Bond/Insurance Requirements for Dangerous Dogs D.Motion to Approve the City Administrator Attendance at the ICMA Annual Conference E.Motion to Approve Catholic United Financial Outdoor Concert License MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the Consent Calendar as amended adding Item 5E and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS A.Annual NPDES Public Hearing ARDEN HILLS CITY COUNCIL MAY 28, 20133 Assistant City Engineer Anderson stated that as of March 10, 2003, the Minnesota Pollution Control Agency requires all cities within the seven county Metro area to apply for a General Storm Water Permit as part of Federal National Pollutant Discharge Elimination System (NPDES) requirements. In order to comply with new federal regulations, municipalities are required to develop a Storm Water Pollution Prevention Plan (SWPPP) that focuses on ways the municipality will reduce the amount of sediment and pollution entering the surrounding water bodies. The SWPPP includes six minimum control measures that need to be addressed by the City. He discussed the six measures in detail noting each measure is aimed at reducing the amount of pollution entering water bodies through various methods such as public outreach and education, regulator ordinances, and physical structures constructed as a part of the storm water sewer system. Assistant City Engineer Anderson explained that one of the permit requirements is that the City holds an annual public meeting to allow interested parties to provide comment on the SWPPP. He indicated that the City is also required to submit an annual report to the MPCA documenting accomplishments from the previous year. Staff recommends that the Council hold a public hearing this evening and take comments. Mayor Grant opened the public hearing at 7:26 p.m. Gregg Larson , 3377 North Snelling Avenue, stated that he has a home on Lake Johanna and that he is the president of the lake association. He indicated that he is pleased with the improvements made by both Presbyterian Homes and Northwestern College concerning their storm water runoff. He encouraged the City of Arden Hills to better manage their runoff at the grit chamber near Lake Johanna. Mayor Grant closed the public hearing at 7:29 p.m. Assistant City Engineer Anderson commented that the grit chamber along Lake Johanna Boulevard was installed when the street was improved. He indicated that the City will have further street improvements in the future and that the storm water treatment could be improved on at that time. He noted that the chambers are inspected on a yearly basis by the City. Mayor Grant stated that the logical time to improve the grit chamber will be when the County improves this roadway. 8. NEW BUSINESS A. Consider Approval of Catholic United Financial Outdoor Concert License This item was moved to Item 5E on the Consent Agenda. 9. UNFINISHED BUSINESS A. Triangle Property Development ARDEN HILLS CITY COUNCIL MAY 28, 20134 Public Works Director Maurer stated that at the April 15, 2013, work session meeting, staff presented some options for the development of the triangle property and the installation of the , staff has further refined the concept and prepared cost estimates for the various components. He reviewed a detailed list of work that has been completed on the site to prepare it for a gateway sign. Public Works Director Maurer reviewed an updated concept plan along with the proposed site improvements with estimated budget amounts with the Council. He noted that the CIP has $25,000 for the purchase, installation, and other ancillary items for each gateway sign location. He indicated that the triangle property is larger than anticipated and as such, the cost range for the proposed improvements will be $27,000 to $32,000. He requested that the Council discuss the updated concept plan and provide direction to staff. It was noted that Presbyterian Homes will be donating $2,500 to assist in the expense of irrigating the triangle property and planting the trees on the site at their cost. Councilmember Holden asked if there will be a fence on the property. Public Works Director Maurer recommended that a fence not be installed as this would become an ongoing maintenance issue. Instead, staff is suggesting a sign be posted noting the area is City property. Councilmember Holmes stated that additional park benches may be needed in the future. She questioned how the Ramsey County owned portion of the triangle parcel will be improved. Public Works Director Maurer indicated that the City will contact the County to see if this area could be improved with colored concrete or pavers. However, this expense is not included in the estimated cost for the proposed improvements. Councilmember Holden questioned how much it would cost to irrigate the triangle property. Public Works Director Maurer stated that his original quote was between $4,500 and $6,000. He reiterated that $2,500 of this expense will be covered by the Presbyterian Homes donation. Councilmember Holmes thought the game table would be a nice amenity for this parcel. Councilmember Holden expressed concern with children crossing over to the property given the high level of surrounding traffic. She recommended that the triangle parcel have sod rolled out to assure the site has turf properly established. Councilmember Holmes suggested that the parcel be hydro-seeded to reduce the overall expense of the project. The Council reviewed each of the six proposed improvements identified in the staff report. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the development of the triangle property based on the revised concept plan as noted in the Staff Memo dated May 28, 2013. ARDEN HILLS CITY COUNCIL MAY 28, 20135 AMENDMENT: Councilmember Holmes moved to amend Item 5 allowing for hydro- seeding instead of sod. The amendment motion failed for lack of a second. The motion passed (4-0). 10. COUNCIL COMMENTS Councilmember Werner noted that the Ramsey County League of Local Government will meet on Thursday, May 30, 2013, at 7:00 p.m. The topic will be Partnering with the Schools. Councilmember Holden requested an update on the Carroll. City Administrator Klaers stated that the property has not been purchased, but noted that staff is working on getting the windows fixed. Councilmember Holden questioned why the Planning Commission is holding a special meeting. City Administrator Klaers commented that the purpose of the meeting is to review the Lexington Avenue redevelopment proposal. Mayor Grant indicated that the former Holiday Inn/ be able to be toured mid-June. ADJOURN MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to adjourn to the work session. The motion carried unanimously (4-0). Mayor Grant adjourned the regular City Council meeting at 8:05 p.m. __________________________ __________________________ Patrick Klaers David Grant City Administrator Mayor Approved: CITY OF ARDEN HILLS, MINNESOTA CLOSED CITY COUNCIL WORK SESSION MEETING JUNE 10, 2013 IMMEDIATELY FOLLOWING THE REGULAR CITY COUNCIL MEETING ARDEN HILLS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the closed City Council work session meeting at 8:25 p.m. Present: Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present : City Administrator Patrick Klaers 1. APPROVAL OF AGENDA The Council accepted the agenda as presented. 2. AGENDA ITEMS A. City Administrator Performance Review The City Council and City Administrator met in closed session to discuss th Performance Review. ADJOURN Mayor Grant adjourned the closed City Council work session meeting at 9:20 p.m. __________________________ __________________________ Patrick Klaers David Grant City Administrator Mayor CONSENT ITEM 5-B MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: 2012 City Financial Statements & Audit Background/Discussion: The 2012 financial statements and audit results are completed and a presentation will be made to preceding agenda item. Staff Recommendation: Motion to accept the 2012 City of Arden Hills financial report and audit results as presented. Attachment A Please go to the following link, http://www.cityofardenhills.org/index.aspx?NID=177, to view the: 2012 Comprehensive Annual Financial Report 2012 Management Report 2012 Special Purpose Audit Report CONSENT ITEM 5-C MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services Kyle Howard, Finance Analyst th SUBJECT: 2012 4 Quarter Actuals Background/Discussion th Attached are the 4 Quarter Actuals for 2012. Expenditures were less than budget estimates in the general fund; overall expenditures came in less than estimated. The audited financial reports are included in another item in this agenda as is the audit presentation. An Investment Portfolio has also been included with these financial reports. Per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At December 31, 2012 this rate was 0.05% and our portfolio is averaging 2.042%. All of our investments are in government secured or investments that we can access at anytime. As we are trying to stay diversified in this area and we will be transferring between these accounts. We have had some of our high interest notes called or matured and we are working on cash flows with the PMP and other CIP projects, along with the new utility billing cycles to determine how much we can invest and for what time periods. 3.32% of our total funds are in the League of Minnesota Cities 4M Fund and 4M Plus accounts. Staff Recommendation th Staff requests that Council accept the 4 Quarter 2012 Financial Reports. Attachment A City of Arden Hills General Fund Summary 2012 Year End Revenues BudgetAmendedActualVariance% Available ActivityFY 2012FY2012FY 2012FY 2012Bdgt vs. Act Taxes 101-41300-31010Current Ad Valorem Taxes3,096,994$ 3,096,994$ 2,801,080$ (295,914) -10% 101-41300-31011Payments in Lieu of Taxes- - - - 0% 101-41300-31020Delinquent Ad Valorem Taxes21,461 21,461 18,418 (3,043) -14% 101-41300-31030Mobile Home Tax7,500 7,500 5,737 (1,763) -24% 101-41300-31040Fiscal Disparities -- 252,829 252,829 0% 101-41300-31510Aggregate Removal Tax600 600 700 100 17% 101-41300-31910Penalties & Interest on Taxes- - 8,396 8,396 0% 101-41300-31920Forfeited Tax Sales- - - - 0% 0% Total Taxes3,126,555 3,126,555 3,087,159 (39,396) -1% Licenses and Permits 101-41300-32110Liquor, On Sale & Sunday25,000 25,000 14,940 (10,060) -40% 101-41300-32111Liquor, Off Sale -- 9,320 9,320 0% 101-41300-32150Inspection Fees -- 3,600 3,600 0% 101-41300-32160Contractors 5,5005,500 7,350 1,850 34% 101-41910-32170Rental Regulation Fee2,600 2,600 3,680 1,080 42% 101-41300-32180Business Licenses13,000 13,000 10,905 (2,096) -16% 101-41300-32181Other Business Lic/Permits4,000 4,000 100 (3,900) -98% 101-41300-32182Tabacco License -- 300 300 0% 101-42400-32210Plan Review & Bldg Permits133,000 133,000 233,533 100,533 76% 101-42400-32220Mechanical Permits26,000 26,000 44,182 18,182 70% 101-42400-32230Plumbing Permits10,000 10,000 10,241 241 2% 101-41300-32240Animal Licenses2,000 2,000 2,159 159 8% 101-41910-32250Sign Permits 850850 2,100 1,250 147% 101-41300-32250Sign Permit Renewal2,000 2,000 1,550 (450) -23% 101-42400-32260Electrical Permits20,000 20,000 47,309 27,309 137% 101-42400-32270Utility Permit Fees300 300 5,250 4,950 1650% 101-42400-32275Fire Suppression Permits6,000 6,000 10,402 4,402 73% 101-42400-32278Fire Permit Plan Check Fee3,000 3,000 6,651 3,651 122% 101-41910-32279Erosion/Grading Permit1,600 1,600 900 (700) -44% 101-41300-32280Other Nonbusiness Lic/Permits2,000 2,000 600 (1,400) -70% Total Licenses and Permits256,850 256,850 415,070 158,220 62% Intergovernmental Revenues 101-41300-33402Market Value Homestead Credit- - - - 0% 101-41300-33403Mobile Home Homestead Credit- - 138 138 0% 101-41300-33420State PERA Aid5,179 5,179 5,179 - 0% 101-41500-33421Local Preformance Aid- - 1,337 1,337 0% 101-42100-33416Police Aid 41,84441,844 37,118 (4,726) -11% 101-43100-33418MSA Maintenance68,559 68,559 75,028 6,469 9% 101-41910-33422State Grants -- - - 0% 101-41410-33621Other County Grants & Aids- - - - 0% Other Intergovernmental115,582 115,582 118,800 3,218 3% Charges for Services 101-41910-34103Zoning and Subdivision Fees- - 50 50 0% 101-41910-34104Plan Checking Fees42,000 42,000 117,770 75,770 180% 101-41300-34105Sale of Maps and Publications- - 29 29 0% 101-41910-34106Plat & Other Fees11,000 11,000 6,900 (4,100) -37% 101-41300-34108Admin Chgs from other funds24,762 24,762 30,778 6,016 24% 101-41500-34108Admin Chgs from other funds54,338 54,338 49,318 (5,020) -9% 101-41940-34108Admin Chgs from other funds103,711 103,711 102,856 (855) -1% 101-41910-34110Zoning Permit Fees850 850 2,010 1,160 136% 101-41500-34250Business Subsidiary App Fee2,000 2,000 - (2,000) -100% 101-41300-34120Water Tower Antenna Rentals75,655 75,655 75,745 90 0% 101-41300-34121Other General Govt Charges3,400 3,400 3,468 68 2% 101-42400-34104Plan Check Fee -- - - 0% 101-42100-34202False Alarms 1,0001,000 450 (550) -55% 101-42100-34206Impound Fees -- - - 0% 101-41500-34122Admin Charge-Staff Time- - 100 100 0% 101-42400-34122Admin Charge-Staff Time- - - - 0% 101-42400-34207State Building Code Surcharges8,000 8,000 17,384 9,384 117% 101-42400-34208City Building Code Surcharges1,000 1,000 1,176 176 18% 101-41940-34101City Hall Rental -- 70 70 0% 101-45200-34300Park Facility Rental Fees4,230 4,230 - (4,230) -100% 101-45200-34301Youth Program Field Use3,500 3,500 6,380 2,880 82% 101-45200-34302Adult Program Field Use1,600 1,600 3,360 1,760 110% 101-45120-34730Summer Playground Fees12,000 12,000 14,071 2,071 17% 101-45120-34740Summer Trip Fees -- - - 0% 101-45120-34781Adult Programs23,000 23,000 34,468 11,468 50% 101-45120-34782Youth Programs39,000 39,000 46,150 7,150 18% 101-45120-34785Adult Softball -- - - 0% 101-45120-34790After School Programs11,000 11,000 11,598 598 5% 101-45120-34791Special Events Programs3,500 3,500 2,153 (1,347) -38% 101-41910-34950Other Charges for Services- - 50 50 0% Total Charges for Services425,546 425,546 526,334 100,788 24% BudgetAmendedActualVariance% Available ActivityFY 2012FY2012FY 2012FY 2012Bdgt vs. Act Fines & Forfeits 101-42100-35110Highway Patrol Fines4,000 4,000 1,789 (2,211) -55% 101-42100-35130DWI Forfeitures1,000 1,000 554 (447) -45% 101-42100-35140Violations Bureau23,000 23,000 15,219 (7,781) -34% 101-42100-35150Tobacco Fines -- - - 0% 101-42100-35160Administrative Fines12,000 12,000 15,631 3,631 30% 101-42100-35200Forfeits 5,4625,462 - (5,462) -100% Total Fines & Forfeits45,462 45,462 33,192 (12,270) -27% Special Assessments 210210 1,771 1,561 743% 101-41300-36100Special Assessments- - - - 0% 101-41300-36101Delinquent Sp Assessments- - - - 0% 101-41300-36102Penalties and Int Sp Assessments- - - - 0% 101-41300-36103PrePaid Special Assessments- - - - 0% Total Special Assessments210 210 1,771 1,561 743% Miscellaneous 101-41300-36210Interest Income35,000 35,000 63,151 28,151 80% 101-41300-36230Contributions/Donations3,600 3,600 150 (3,450) -96% 101-41940-36230Contributions/Donations- - - - 0% 101-45120-36230Contributions/Donations- - 814 814 0% 101-45400-36230Contributions/Donations15,000 15,000 12,423 (2,577) -17% 101-45200-36230Contributions/Donations- - 1,750 1,750 0% 101-41600-36230Contributions/Donations- - - - 0% 101-41300-36215Candidate Filing Fee- - - - 0% 101-41600-36240Developer Reimbursements- - 396 396 0% 101-41910-36240Developer Reimbursements- - - - 0% 101-41500-36245Conduit Debt Application Fee- - - - 0% 101-41500-36246Conduit Debt Fees9,522 9,522 39,619 30,097 316% 101-43100-36277Night Time Construction Waiver- - - - 0% 101-41910-36280Other Miscellaneous Revenue- - - - 0% 101-43100-36270Miscellaneous Reimbursements550 550 195 (355) -65% 101-41300-36270Miscellaneous Reimbursement1,250 1,250 2,669 (1,081) 113% 101-41500-36270Miscellaneous Reimbursement3,000 3,000 - (3,000) -100% 101-41940-36270Miscellaneous Reimbursement- - - - 0% 101-43100-36275Private Street Light Reimbursements- - - - 0% 101-42100-36280Miscellaneous Reimbursement6,000 6,000 6,133 133 2% 101-42400-36280Fire Inspection Reimbursement- - - - 0% Total Miscellaneous73,922 73,922 127,300 50,878 72% Total Operating Revenues 4,044,1274,044,127 4,309,626 262,999 7% Other Financing Sources 101-42100-39101Sales of General Fixed Assets- - - - 0% 101-45200-39203Transfer -- - - 0% Total Other Financing Sources -- - - 0% Total General Fund Revenue$ 4,044,1274,044,127$ 4,309,626$ 262,999$ 7% City of Arden Hills General Fund Summary 2012 Year End Expenditures BudgetAmendedActualVariance% Available ActivityFY 2012FY2012FY2012FY 2012Bdgt vs. Act Operating Expenses Mayor & Council74,511$ 74,511$ 70,212$ (4,299)$ -6% Elections 18,06818,068 17,296 (772) -4% Administration342,236 342,236 302,106 (40,130) -12% Finance & Administrative Services164,749 164,749 149,850 (14,899) -9% TCAAP 60,00060,000 41,571 (18,429) -31% Planning & Zoning249,441 249,441 171,871 (77,570) -31% Government Buildings209,321 209,321 207,130 (2,192) -1% Police & Animal Control978,955 978,955 987,210 8,255 1% Dispatch 49,21949,219 49,219 (0) 0% Fire Protection392,869 392,869 392,869 0 0% Emergency Management15,533 15,533 9,308 (6,225) -40% Protective Inspections270,753 270,753 290,062 19,309 7% Street Maintenance304,556 304,556 377,101 72,545 24% Park Maintenance425,239 425,239 441,883 16,644 4% Recreation 223,676223,676 217,912 (5,764) -3% Celebrating Arden Hills25,000 25,000 19,487 (5,513) -22% Reserves/Contingency- - - - 0% Transfers 364,955240,000 364,955 - 0% Total Operating Expenses 4,169,0814,044,126 4,110,041 (59,040) -1% Capital Outlay Mayor & Council -- - - 0% Elections -- - - 0% Administration -- - - 0% Finance & Administrative Services- - - - 0% TCAAP -- - - 0% Planning & Zoning -- - - 0% Government Buildings- - - - 0% Police & Animal Control- - - - 0% Dispatch -- - - 0% Fire Protection -- - - 0% Emergency Management- - - - 0% Protective Inspections- - - - 0% Street Maintenance -- - - 0% Park Maintenance -- - - 0% Recreation -- - - 0% Celebrating Arden Hills- - - - 0% Transfers -- - - 0% Total Capital Outlay -- - - 0% Total General Fund Expenses$ 4,169,0814,044,126$ 4,110,041$ (59,040)$ -1% Revenue Over/(Under) Expenses1 (124,954) 199,584 322,039 Attachment C City of Arden Hills Investment Portfolio Analysis December 31, 2012 BrokerageLast PurchMaturityAvgTypeInvestment DescriptionCategoryConcen-Face/CostYield toAnnualizedInterest Accrued DateDateMaturityCUSIPTotaltrationMaturityCost Yield AmountMarket ValueEarned YTDInterest 4M Fund30 DaysMMMN Municipal Liquid Asset Fund (General)26%374,557.30 0.020%$74.91$374,557.30114.40 4M Fund30 DaysMMMN Municipal Liquid Asset Fund (Payroll)5% 0.020%$14.6173,029.3473,029.34 7.00 4M PLUS Fund90 DaysMMMN Municipal PLUS Fund (General)0%10.37 0.050%0.0110.37 - 4M PLUS Fund90 DaysMMMN Municipal PLUS Fund (PIR)0%0.25 0.050%0.000.25 3.28 Affinity Plus30 daysMMShare-S1Affinity Plus Share Account15%225,070.730.170%382.62225,070.73 0.73 Affinity Plus10/03/121 YrMM/CDI95Affinity Plus Certificate of Deposit0%0.001.119%0.00- 1,992.62 Affinity Plus06/30/13.5 YrMM/CDI16 Month Certificate10%150,000.000.250%375.00150,000.00 - Affinity Plus12/17/175 YrMM/CDI1660 Month Certificate7%100,000.001.243%1,243.00100,000.00 - Affinity Plus03/31/13.25 YrMM/CDI193 Month Certificate10%150,000.000.250%375.00150,000.00 - Affinity Plus03/31/13.25 YrMM/CDI303 Month Certificate7%100,000.000.250%250.00100,000.00 - Affinity Plus12/31/175 YrMM/CDI48Step-Up CD17%250,000.000.125%312.50250,000.00 - Affinity Plus12/31/131 YrMM/CDI94WAHOO Certificate2%25,000.000.499%124.7525,000.00 - Wells Fargo Securities30 DaysMMWells Fargo Govt MM Fund0%5,168.940.010%0.525,168.94 16.99 Saloman Smith Barney30 DaysMMSB Cash Clearing Account0%0.000.010%0.00- - Wells Fargo Advisors30 DaysMMEvergreen US Govt MM Fund0%166.410.010%0.02166.41 15.49 Sub-Total11%1,453,003.340.217%3,152.931,453,003.34 2,150.51 - RBC Wealth Management09/20/1209/20/13.75 YrAgency3136G0B67Federal National Mtg Assn1%200,000.004.600%9,200.00200,290.000.001,262.50 Morgan Stanley12/12/0712/12/12CD381426FE0Goldman Sachs Bank0%0.004.600%0.000.004,428.10 Morgan Stanley12/20/0712/20/12CD0859922K0Southwest Bank of St Louis MO0%0.004.650%0.000.004,476.24 Morgan Stanley12/20/0712/20/12CD859922M6M&I Bank FSB NV0%0.004.650%0.000.004,476.24 Morgan Stanley12/20/0712/20/12CD859922O2M&I Marshall & Ilsley Bk WI0%0.004.650%0.000.004,476.24 Morgan Stanley12/19/1206/19/13.5 YrCD1728AQ4C9Salt Lake City UT2%245,000.001.600%3,920.00242,197.200.00129.23 Morgan Stanley12/21/1212/21/175 YrCD856284J21New York NY2%245,000.001.200%2,940.00243,924.450.0080.76 Wells Fargo Securities12/03/092/1/12Muni537020RJ0Little Canada MN Ult GO0%0.001.850%0.000.001,110.00 Wells Fargo Securities09/20/106/1/12Muni161035BA7City of Charlotte NC0%0.000.700%0.000.00-1,839.54 Wells Fargo Securities9/2/20099/4/12CD149159GV1Cathay Bank Los Angeles Ca0%0.002.350%0.000.002,250.85 Wells Fargo Securities07/15/0912/1/12Muni777543PD5Rosemount Ill-Taxable FACS Impt Serv B GO0%0.002.500%0.000.00-7,409.11 Wells Fargo Securities12/12/0712/12/12CD14041AVJ5Capital One-Glen Allen VA0%0.004.500%0.000.004,286.72 Wells Fargo Securities01/15/101/1/130 YrCD4521518T3Illinois St GO2%253,672.502.800%7,102.83250,000.008,302.504151.25 Wells Fargo Securities9/3/20093/8/13.25 YrCD300185AN5Evergreen Bank Grp IL1%95,000.002.400%2,280.0095,354.252,286.230 Wells Fargo Securities6/14/20124/1/13.25 YrMuni392643PE6Green Bay WI Area Public Schools2%209,035.370.300%627.11202,040.004,650.002325 Wells Fargo Securities6/14/20124/1/13.25 YrMuni392643PB9Green Bay WI Area Public Schools0%5,000.000.300%15.005,047.90116.2558.13 Wells Fargo Securities11/24/085/1/13.25 YrMuni977100AS5Wisconsin St Gen Rev-Callable4%501,322.504.140%20,754.75506,100.0020,700.003450 Wells Fargo Securities10/14/20106/1/13.50 YrMuni68608DCQ5Oregon Local Gov Taxable1%113,295.530.980%1,110.30101,680.005,350.00445.83 Wells Fargo Securities1/12/20117/1/13.50 YrMuni57582PTW0Commonwealth of Mass-Taxable Cons4%524,788.331.000%5,247.88506,630.0015,000.007500 Wells Fargo Securities7/24/20129/1/13.75 yrMuni591852US2Metropolitan Council MN GO Series 2012 F1%200,031.940.400%800.13200,000.000.00500 Wells Fargo Securities6/21/201210/1/13.75 yrMuni64966JQT6New York Nt ULT Go Series 20122%302,973.330.400%1,211.89301,488.001,500.00750 Wells Fargo Securities01/29/0912/1/131 YrCD604129LN4State of Minnesota GO Taxable3%355,484.502.900%10,309.05358,260.0011,375.00947.92 Wells Fargo Securities06/08/1212/8/131 YrMuni332135EJ7First Natl Bank Omaha NE2%245,000.000.500%1,225.00244,821.39614.1873.84 Wells Fargo Securities07/12/1212/15/131 YrMuni283461YX3El Paso Cnty Colorado GO Ser. 20121%197,736.002.900%5,734.34197,784.000.000 Wells Fargo Securities07/02/121/2/130 YrAgency31315PNR6Federal Agricultural Mortgage Corp Unnt2%250,000.002.900%7,250.00250,000.000.00820.49 Wells Fargo Securities02/12/092/1/141 YrMuni777594WX6Rosemount MN Sch Dist 1963%337,461.303.500%11,811.15342,731.4013,200.005500 Wells Fargo Securities01/25/127/25/141.50 YrAgency3134G3JA9Freddi Mac UNNT2%250,000.000.625%1,562.50250,073.50781.25680.65 Wells Fargo Securities08/26/098/26/141.75 YrCD06740KAY3Barclays Bank DE-Willimgton DE1%95,000.003.150%2,992.5098,545.113,008.901041.23 Wells Fargo Securities01/28/109/1/141.75 YrAgency52908EPV9Lexington-Fayette Urban Cnty Got Ky GO Bnh2%252,150.002.550%6,429.83259,235.006,875.002291.67 Wells Fargo Securities07/02/127/2/13.5 yrAgency31315PQX0Farmer MAC1%150,000.002.550%3,825.00150,185.550.00441.29 Wells Fargo Securities01/21/1110/1/152.75 YrMuni610100RJ0Monona Wis Ult G.O. Series 2010-callable2%254,163.332.350%5,972.84253,115.006,500.001625 Wells Fargo Securities01/11/121/11/130 YrAgency31331K5T3Federal Farm Credit Bank2%250,000.001.020%2,550.00250,054.251,275.001208.63 Wells Fargo Securities01/07/092/1/174 YrMuni688443J27Osseo MN Sch Dist 279-OPEB2%259,692.505.400%14,023.40296,080.0015,000.006250 Wells Fargo Securities03/02/123/2/174.25 YrAgency3133783Q2Federal Home Loan Bank0%0.001.250%0.000.00911.46 Wells Fargo Securities03/01/126/1/174.50 YrAgency3133786L0Federal Home Loan Bank Bond0%0.001.300%0.000.00790.83 Wells Fargo Securities01/19/122/1/185 YrMuni6621406G2North St Paul - Maplewood Muni1%179,792.171.900%3,416.05173,581.507,500.003125 Wells Fargo Securities07/24/129/1/185.75 YrMuni591852UX4Metropolitan Council MN GO Series 2012 F1%200,166.111.900%3,803.16199,474.000.001300 Wells Fargo Securities8/12/201110/1/185.75 YrMuni679384BQ9Olathe, KS BAB2%280,586.392.350%6,593.78279,825.0010,000.002500 Wells Fargo Securities01/11/116/15/196.5 YrMuni2596309VC3Elkhorn Sch Dist BAB-Douglas co NE2%286,174.024.000%11,446.96318,041.1012,949.20567.64 Wells Fargo Securities08/27/098/27/196.75 YrCD3133XUKJ1FHL Step-up Callable0%0.003.000%0.000.007,500.00 Wells Fargo Securities08/25/1112/1/197 YrMuni602245UK6Milwaukee Cnt Pension Prom Note2%278,607.002.770%7,717.41279,623.2513,117.501114.09 Wells Fargo Securities07/24/129/1/218.75 YrMuni591852VA3Metropolitan Council MN GO Series 2012 F1%150,182.083.000%4,505.46148,662.000.001425 Wells Fargo Securities08/12/1110/1/196.75 YrMuni602245XE7Milwaukee Cnty GO Series3%389,251.043.375%13,137.22396,686.5015,925.003981.25 Wells Fargo Securities12/24/123/7/13.25 YrAgency311381C690FHLB Agency4%500,491.112.078%10,400.21496,724.000.00683.84 Wells Fargo Securities8/12/20112/1/196.25 YrMuni613868JS8Montgomery, MN ISD #3492%273,979.443.550%9,726.27277,535.0012,500.005208.33 Wells Fargo Securities6/27/201112/1/186 YrMuni68825ER27City of Oshkosh BAB5%655,579.813.828%25,095.60676,275.7032,450.002704.17 Wells Fargo Advisors01/17/1201/17/130 YrAgency3134G3-GW-4FHLMC Step-up Med Term Note-Callable4%550,000.002.025%11,137.50550,192.504,125.003758.33 Wells Fargo Advisors12/27/1203/27/13.25 YrAgency313381-GY-5FHLBMSUB, Callable8%1,100,000.001.500%16,500.001,085,480.000.00183.33 Wells Fargo Advisors12/28/1206/28/13.50 YrAgency313381-LR-4FHLBMSUB, Callable5%725,000.001.000%7,250.00726,029.500.0060.42 Wells Fargo Advisors09/09/1109/09/13.75 YrAgency313375-DV-6FHLBMSUC, Callable0%0.001.999%0.000.002,000.00 Wells Fargo Advisors09/29/1109/29/13.75 YrAgency3134G2-J2-9FHLMC Step-up Med Term Note-Callable0%0.001.999%0.000.003,000.00 Wells Fargo Advisors11/09/1105/09/12Agency3134G2-2M-3FHLMC Step-up Med Term Note-Callable0%0.000.500%0.000.0013,250.00 Wells Fargo Advisors11/17/1105/17/12Agency3134G2-3G-5FHLMC Step-up Med Term Note-Callable0%0.000.500%0.000.0012,500.00 Wells Fargo Advisors11/23/1105/23/12Agency3136FT-PH-6FNMA Step Up Cpn Notes Callable0%0.000.500%0.000.0010,000.00 Wells Fargo Advisors02/23/1207/23/12Agency313378-2D-2FHLBMSUB, Callable0%0.000.500%0.000.002,384.38 Wells Fargo Advisors05/24/1208/24/12Agency313379-DA-4FHLBMSUB, Callable0%0.001.000%0.000.004,575.00 Wells Fargo Advisors06/01/1209/21/12Agency313379-NF-2FHLBMSUB, Callable0%0.001.000%0.000.002,500.00233.15 Wells Fargo Advisors06/08/1206/08/174.5 YrCD90000N-FZ-9World Finl Network Jumbo1%200,000.001.850%3,700.00202,100.001,855.08172.6 Wells Fargo Advisors06/13/1206/13/174.5 YrCD254671-CP-3Discover Bank1%200,000.001.750%3,500.00201,844.001,754.79308.77 Wells Fargo Advisors06/08/1206/21/229.5 YrCD36157P-FB-0GE Capital Retail Bank2%245,000.002.000%4,900.00251,595.402,456.71 Sub-TotalFixed Rate Instruments89%12,006,616.302.263%271,725.1012,069,306.45306,835.0068,859.34 Sub-TotalZero Coupon Instruments (Cost)0%0.000.000%0.000.00 Zero Instruments Interest Accretion0.00 Zero Instruments Book Carrying Value0.000.000.00 Total Investments100%$13,459,619.642.042%$274,878.03$13,522,309.79$308,985.51$68,859.34 = callable Overall Annualized Rate of Return2.042%Interest Rec' 2012$308,985.51 Annualized Rate of Return w/o Money Market2.263%2011 Int Rec'd 2012$66,471.53 2012 Int not Rec'd$68,859.34 Benchmark - 4M Plus Rate0.050%Total 2012 Int Income$311,373.32 CONSENT ITEM 5-D MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services Kyle Howard, Finance Analyst st SUBJECT: 2013 1 Quarter Actuals Background/Discussion st Attached are the 1 Quarter Actuals for 2013. Overall expenditures are running near budget estimates. Please remember that we receive 50% of our revenue from property taxes and will not nd receive the 2 half until December. Governmental accounting is not done on an accrual basis, therefore the number reflect what was actually taken in as revenue or paid out as expenditures thru March 31, 2013. Accruals, deferred revenue adjustments, etc. are only done at year-end. Basically General Fund expenditures from operating activities are running at or slightly below the budget estimates, revenues are running close to budget estimates. (Please note that the overall percentages look lower because property taxes, liquor licenses, etc are collected at year-end.) An Investment Portfolio has also been included with these financial reports. Per the Investment Policy, our Benchmark Rate is the 4M plus Rate. At March 31, 2013 this rate was 0.05% and our portfolio is averaging 1.954%. All of our investments are in government secured or investments that we can access at anytime. As we are trying to stay diversified in this area and we will be transferring between these accounts. We have had some of our high interest notes called or matured and we are working on cash flows with the PMP and other CIP projects, along with the new utility billing cycles to determine how much we can invest and for what time periods. 2.73% of our total funds are in the League of Minnesota Cities 4M Fund and 4M Plus accounts. Staff Recommendation st Staff requests that Council accept the 1 Quarter 2013 Financial Reports. Attachment A City of Arden Hills General Fund Summary 2013 Qtr. 1 Revenues BudgetAmendedYear To DateBalanceYTD ActivityFY 2013FY201303/31/2013Available% of Budget Taxes 101-41300-31010Current Ad Valorem Taxes3,191,230$ 3,191,230$ 54,138$ 3,137,092 2% 101-41300-31011Payments in Lieu of Taxes- - - - 0% 101-41300-31020Delinquent Ad Valorem Taxes21,461 21,461 (14,360) 35,821 -67% 101-41300-31030Mobile Home Tax7,500 7,500 1,280 6,220 17% 101-41300-31040Fiscal Disparities -- 15,216 (15,216) 0% 101-41300-31510Aggregate Removal Tax600 600 - 600 0% 101-41300-31910Penalties & Interest on Taxes- - 1,063 (1,063) 0% 101-41300-31920Forfeited Tax Sales- - - - 0% Total Taxes3,220,791 3,220,791 57,337 3,163,454 2% Licenses and Permits 101-41300-32110Liquor, On Sale & Sunday26,250 26,250 24,971 1,279 95% 101-41300-32111Liquor, Off Sale -- 462 (462) 0% 101-41300-32150Inspection Fees -- 1,722 (1,722) 0% 101-41300-32160Contractors 5,7755,775 2,640 3,135 46% 101-41910-32170Rental Regulation Fee2,100 2,100 84 2,016 4% 101-41300-32180Business Licenses13,650 13,650 9,101 4,549 67% 101-41300-32181Other Business Lic/Permits4,200 4,200 - 4,200 0% 101-41300-32182Tobacco License1,377 1,377 1,205 172 88% 101-42400-32210Plan Review & Bldg Permits133,000 133,000 30,366 102,634 23% 101-42400-32220Mechanical Permits26,000 26,000 5,236 20,764 20% 101-42400-32230Plumbing Permits10,000 10,000 3,129 6,871 31% 101-41300-32240Animal Licenses2,100 2,100 611 1,489 29% 101-41910-32250Sign Permits 893893 53 840 6% 101-41300-32250Sign Permit Renewal2,100 2,100 1,739 361 83% 101-42400-32260Electrical Permits20,000 20,000 4,307 15,693 22% 101-42400-32270Utility Permit Fees300 300 736 (436) 245% 101-42400-32275Fire Suppression Permits6,000 6,000 3,231 2,769 54% 101-42400-32278Fire Permit Plan Check Fee3,000 3,000 1,869 1,131 62% 101-41910-32279Erosion/Grading Permit1,680 1,680 - 1,680 0% 101-41300-32280Other Non-business Lic/Permits2,100 2,100 - 2,100 0% Total Licenses and Permits260,525 260,525 91,462 169,063 35% Intergovernmental Revenues 101-41300-33402Market Value Homestead Credit- - - - 0% 101-41300-33403Mobile Home Homestead Credit- - - - 0% 101-41300-33420State PERA Aid5,179 5,179 - 5,179 0% 101-41500-33421Local Preformance Aid- - - - 0% 101-42100-33416Police Aid 42,12942,129 - 42,129 0% 101-43100-33418MSA Maintenance68,559 68,559 38,188 30,372 56% 101-41910-33422State Grants -- - - 0% 101-41410-33621Other County Grants & Aids- - - - 0% Other Intergovernmental115,867 115,867 38,188 77,680 33% Charges for Services 101-41910-34103Zoning and Subdivision Fees- - 50 (50) 0% 101-41910-34104Plan Checking Fees- - 15,597 (15,597) 0% 101-41300-34105Sale of Maps and Publications- - - - 0% 101-41910-34106Plat & Other Fees11,550 11,550 915 10,635 8% 101-41300-34108Admin Chgs from other funds17,984 17,984 - 17,984 0% 101-41500-34108Admin Chgs from other funds54,493 54,493 - 54,493 0% 101-41940-34108Admin Chgs from other funds92,065 92,065 - 92,065 0% 101-41910-34110Zoning Permit Fees893 893 - 893 0% 101-41500-34250Business Subsidiary App Fee2,000 2,000 - 2,000 0% 101-41300-34120Water Tower Antenna Rentals76,486 76,486 44,490 31,996 58% 101-41300-34121Other General Govt Charges3,400 3,400 3,304 96 97% 101-42400-34104Plan Check Fee42,000 42,000 - 42,000 0% 101-42100-34202False Alarms 1,0001,000 150 850 15% 101-42100-34206Impound Fees -- - - 0% 101-42400-34207State Building Code Surcharges8,000 8,000 2,422 5,578 30% 101-42400-34208City Building Code Surcharges1,000 1,000 110 890 11% 101-41940-34101City Hall Rental -- - - 0% 101-45200-34300Park Facility Rental Fees4,230 4,230 - 4,230 0% 101-45200-34301Youth Program Field Use3,675 3,675 1,858 1,817 51% 101-45200-34302Adult Program Field Use1,600 1,600 - 1,600 0% 101-45120-34730Summer Playground Fees13,500 13,500 5,118 8,382 38% 101-45120-34740Summer Trip Fees- - - - 0% 101-45120-34781Adult Programs31,000 31,000 15,486 15,514 50% 101-45120-34782Youth Programs40,000 40,000 6,595 33,405 16% 101-45120-34785Adult Softball -- - - 0% 101-45120-34790After School Programs10,000 10,000 1,592 8,408 16% 101-45120-34791Special Events Programs2,500 2,500 884 1,616 35% 101-41910-34950Other Charges for Services105 105 - 105 0% Total Charges for Services417,481 417,481 98,571 318,910 24% BudgetAmendedYear To DateBalanceYTD ActivityFY 2013FY201303/31/2013Available% of Budget Fines & Forfeits 101-42100-35110Highway Patrol Fines2,000 2,000 269 1,731 13% 101-42100-35130DWI Forfeitures1,000 1,000 - 1,000 0% 101-42100-35140Violations Bureau23,000 23,000 2,881 20,119 13% 101-42100-35150Tobacco Fines 300300 - 300 0% 101-42100-35160Administrative Fines12,001 12,001 - 12,001 0% 101-42100-35200Forfeits 2,0002,000 - 2,000 0% Total Fines & Forfeits40,301 40,301 3,151 37,150 8% Special Assessments 2,7692,769 - 2,769 0% 101-41300-36100Special Assessments- - - - 0% 101-41300-36101Delinquent Sp Assessments- - - - 0% 101-41300-36102Penalties and Int Sp Assessments- - - - 0% 101-41300-36103Prepaid Special Assessments- - - - 0% Total Special Assessments2,769 2,769 - 2,769 0% Miscellaneous 101-41300-36210Interest Income35,000 35,000 10,139 24,861 29% 101-41300-36230Contributions/Donations3,600 3,600 - 3,600 0% 101-41940-36230Contributions/Donations- - - - 0% 101-45120-36230Contributions/Donations- - - - 0% 101-45400-36230Contributions/Donations15,000 15,000 - 15,000 0% 101-45200-36230Contributions/Donations- - - - 0% 101-41600-36230Contributions/Donations- - - - 0% 101-41300-36215Candidate Filing Fee- - - - 0% 101-41910-36240Developer Reimbursements- - - - 0% 101-41500-36245Conduit Debt Application Fee- - - - 0% 101-41500-36246Conduit Debt Fees9,500 9,500 - 9,500 0% 101-43100-36277Night Time Construction Waiver- - - - 0% 101-41910-36280Other Miscellaneous Revenue- - - - 0% 101-43100-36270Miscellaneous Reimbursements550 550 39 511 7% 101-41300-36270Miscellaneous Reimbursement1,250 1,250 604 646 48% 101-41500-36270Miscellaneous Reimbursement3,000 3,000 49 2,951 2% 101-41940-36270Miscellaneous Reimbursement- - - - 0% 101-43100-36275Private Street Light Reimbursements- - - - 0% 101-42100-36280Miscellaneous Reimbursement4,773 4,773 - 4,773 0% 101-42400-36280Fire Inspection Reimbursement- - - - 0% Total Miscellaneous72,673 72,673 10,831 61,842 15% 0% Total Operating Revenues 4,130,4074,130,407 299,539 3,830,868 7% Other Financing Sources 101-42100-39101Sales of General Fixed Assets- - - - 0% 101-45200-39203Transfer -- - - 0% Total Other Financing Sources -- - - 0% Total General Fund Revenue$ 4,130,4074,130,407$ 299,539$ 3,830,868$ 7% City of Arden Hills General Fund Summary 2013 Qtr. 1 Expenditures BudgetAmendedYear To DateBalanceYTD ActivityFY 2013FY201303/31/2013Available% of Budget Operating Expenses Mayor & Council76,371$ 76,371$ 10,303$ 66,068$ 13% Elections 18,00018,000 - 18,000 0% Administration333,017 333,017 63,205 269,812 19% Finance & Administrative Services170,058 170,058 36,818 133,240 22% TCAAP 50,00050,000 1,038 48,962 2% Planning & Zoning249,037 249,037 47,317 201,720 19% Government Buildings210,495 210,495 24,757 185,738 12% Police & Animal Control1,011,663 1,011,663 253,470 758,193 25% Dispatch 52,06752,067 8,668 43,399 17% Fire Protection414,541 414,541 207,270 207,271 50% Emergency Management15,464 15,464 767 14,697 5% Protective Inspections284,685 284,685 64,530 220,155 23% Street Maintenance318,834 318,834 60,209 258,625 19% Park Maintenance444,647 444,647 79,940 364,707 18% Recreation 232,628232,628 38,131 194,497 16% Celebrating Arden Hills25,000 25,000 - 25,000 0% Reserves/Contingency4,354 4,354 - 4,354 0% Transfers 240,000240,000 - 240,000 0% Total Operating Expenses 4,150,8614,150,861 896,423 3,254,438 22% Capital Outlay Mayor & Council -- - - 0% Elections -- - - 0% Administration -- - - 0% Finance & Administrative Services- - - - 0% TCAAP -- - - 0% Planning & Zoning -- - - 0% Government Buildings- - - - 0% Police & Animal Control- - - - 0% Dispatch -- - - 0% Fire Protection -- - - 0% Emergency Management- - - - 0% Protective Inspections- - - - 0% Street Maintenance- - - - 0% Park Maintenance -- - - 0% Recreation -- - - 0% Celebrating Arden Hills- - - - 0% Transfers -- - - 0% Total Capital Outlay -- - - 0% Total General Fund Expenses$ 4,150,8614,150,861$ 896,423$ 3,254,438$ 22% Revenue Over/(Under) Expenses(20,454) (20,454) (596,884) 576,431 Attachment C City of Arden Hills Investment Portfolio Analysis March 31, 2013 BrokerageLast PurchMaturityAvgTypeInvestment DescriptionCategoryConcen-Face/CostYield toAnnualizedInterest Accrued DateDateMaturityCUSIPTotaltrationMaturityCost Yield AmountMarket ValueEarned YTDInterest 4M Fund30 DaysMMMN Municipal Liquid Asset Fund (General)22%389,658.80 0.020%$77.93$389,658.8049.45 4M Fund30 DaysMMMN Municipal Liquid Asset Fund (Payroll)0% 0.020%$0.703,515.073,515.07 0.22 4M PLUS Fund90 DaysMMMN Municipal PLUS Fund (General)0%10.37 0.050%0.0110.37 - 4M PLUS Fund90 DaysMMMN Municipal PLUS Fund (PIR)0%0.25 0.050%0.000.25 - Affinity Plus30 daysMMShare-S1Affinity Plus Share Account13%225,126.240.170%382.71225,126.24 55.51 Affinity Plus06/30/13.25 yrMM/CDI16 Month Certificate8%150,093.510.250%375.23150,093.51 93.51 Affinity Plus12/17/174.75 yrMM/CDI1660 Month Certificate6%100,310.231.243%1,246.86100,310.23 310.23 Affinity Plus03/31/13 MM/CDI193 Month Certificate8%150,092.480.250%375.23150,092.48 92.48 Affinity Plus03/31/13MM/CDI303 Month Certificate6%100,062.330.250%250.16100,062.33 62.33 Affinity Plus12/31/174.75 yrMM/CDI48Step-Up CD14%250,077.930.125%312.60250,077.93 77.93 Affinity Plus12/31/13.75 yrMM/CDI94WAHOO Certificate1%25,031.110.499%124.9125,031.11 31.11 Wells Fargo Securities30 DaysMMWells Fargo Govt MM Fund21%379,159.930.010%37.92379,159.93 5.78 Saloman Smith Barney30 DaysMMSB Cash Clearing Account0%0.000.010%0.00- - RBC Wealth Management30 DaysMMRBC Wealth Management MM Fund0%2,250.000.010%0.232,250.00 - Wells Fargo Advisors30 DaysMMEvergreen US Govt MM Fund0%0.000.010%0.00- - Sub-Total12%1,775,388.250.179%3,184.481,775,388.25 778.55 - RBC Wealth Management03/28/1303/23/164 yrAgency94986TFM1Wells Fargo BK N A SAN1%95,000.001.000%950.0094,146.900.00 RBC Wealth Management09/20/1209/20/13.5 yrAgency3136G0B67Federal National Mtg Assn1%200,000.004.600%9,200.00198,914.002,250.00 Morgan Stanley12/19/1206/19/13.25 yrCD1728AQ4C9Salt Lake City UT2%245,000.001.600%3,920.00246,158.850.00 Morgan Stanley12/21/1212/21/174.75 yrCD856284J21New York NY2%245,000.001.200%2,940.00244,997.550.00 Wells Fargo Securities01/15/101/1/13CD4521518T3Illinois St GO2%253,672.502.800%7,102.830.00478.75 Wells Fargo Securities9/3/20093/8/13CD300185AN5Evergreen Bank Grp IL1%95,000.002.400%2,280.000.00562.18 Wells Fargo Securities6/14/20124/1/13.25 YrMuni392643PE6Green Bay WI Area Public Schools1%209,035.370.300%627.11200,000.000.00 Wells Fargo Securities6/14/20124/1/13.25 YrMuni392643PB9Green Bay WI Area Public Schools0%5,000.000.300%15.005,000.000.00 Wells Fargo Securities11/24/085/1/13.25 YrMuni977100AS5Wisconsin St Gen Rev-Callable3%501,322.504.140%20,754.75501,475.00333.33 Wells Fargo Securities10/14/20106/1/13.25 YrMuni68608DCQ5Oregon Local Gov Taxable1%113,295.530.980%1,110.30100,669.000.00 Wells Fargo Securities1/12/20117/1/13.25 YrMuni57582PTW0Commonwealth of Mass-Taxable Cons4%524,788.331.000%5,247.88503,345.007,500.00 Wells Fargo Securities7/24/20129/1/13.50 YrMuni591852US2Metropolitan Council MN GO Series 2012 F1%200,031.940.400%800.13200,032.000.00 Wells Fargo Securities6/21/201210/1/13.50 YrMuni64966JQT6New York Nt ULT Go Series 20122%302,973.330.400%1,211.89301,053.000.00 Wells Fargo Securities01/29/0912/1/13.75 YrCD604129LN4State of Minnesota GO Taxable2%355,484.502.900%10,309.05356,107.500.00 Wells Fargo Securities06/08/1212/8/13.75 YrMuni332135EJ7First Natl Bank Omaha NE2%245,000.000.500%1,225.00245,028.420.00 Wells Fargo Securities07/12/1212/15/13.75 YrMuni283461YX3El Paso Cnty Colorado GO Ser. 20121%197,736.002.900%5,734.34198,374.000.00 Wells Fargo Securities07/02/121/2/13Agency31315PNR6Federal Agricultural Mortgage Corp Unnt2%250,000.002.900%7,250.000.00412.50 Wells Fargo Securities02/12/092/1/141 YrMuni777594WX6Rosemount MN Sch Dist 1962%337,461.303.500%11,811.15339,583.206,600.00 Wells Fargo Securities01/25/127/25/141.25 YrAgency3134G3JA9Freddi Mac UNNT2%250,000.000.625%1,562.500.00781.25 Wells Fargo Securities08/26/098/26/141.50 YrCD06740KAY3Barclays Bank DE-Willimgton DE1%95,000.003.150%2,992.5098,204.351,500.35 Wells Fargo Securities01/28/109/1/141.50 YrAgency52908EPV9Lexington-Fayette Urban Cnty Got Ky GO Bnh2%252,150.002.550%6,429.83256,925.003,437.50 Wells Fargo Securities07/02/127/2/13.25 YrAgency31315PQX0Farmer MAC1%150,000.002.550%3,825.00150,118.95442.50 Wells Fargo Securities01/21/1110/1/152.25 YrMuni610100RJ0Monona Wis Ult G.O. Series 2010-callable2%254,163.332.350%5,972.84252,130.000.00 Wells Fargo Securities01/11/121/11/13Agency31331K5T3Federal Farm Credit Bank2%250,000.001.020%2,550.000.001,275.00 Wells Fargo Securities01/07/092/1/173.75 YrMuni688443J27Osseo MN Sch Dist 279-OPEB2%259,692.505.400%14,023.40294,142.507,500.00 Wells Fargo Securities01/19/122/1/184.75 YrMuni6621406G2North St Paul - Maplewood Muni1%179,792.171.900%3,416.05173,148.003,750.00 Wells Fargo Securities01/19/122/1/184.75 YrMuni6621406G2North St Paul - Maplewood Muni1%179,792.171.900%3,416.05173,148.003,750.00 Wells Fargo Securities07/24/129/1/185.50 YrMuni591852UX4Metropolitan Council MN GO Series 2012 F1%200,166.111.900%3,803.16200,426.001,733.33 Wells Fargo Securities8/12/201110/1/185.50 YrMuni679384BQ9Olathe, KS BAB2%280,586.392.350%6,593.78279,555.000.00 Wells Fargo Securities01/11/116/15/196.25 YrMuni2596309VC3Elkhorn Sch Dist BAB-Douglas co NE2%286,174.024.000%11,446.96317,671.200.00 Wells Fargo Securities08/25/1112/1/196.75 YrMuni602245UK6Milwaukee Cnt Pension Prom Note2%278,607.002.770%7,717.41279,054.000.00 Wells Fargo Securities07/24/129/1/218.50 YrMuni591852VA3Metropolitan Council MN GO Series 2012 F1%150,182.083.000%4,505.46151,132.501,900.00 Wells Fargo Securities08/12/1110/1/196.50 YrMuni602245XE7Milwaukee Cnty GO Series3%389,251.043.375%13,137.22397,358.500.00 Wells Fargo Securities12/24/126/7/2211.5 YrAgency313381C60FHLB Agency3%500,491.112.078%10,400.21498,085.500.00 Wells Fargo Securities8/12/20112/1/196 YrMuni613868JS8Montgomery, MN ISD #3492%273,979.443.550%9,726.27276,762.506,250.00 Wells Fargo Securities6/27/201112/1/185.75 YrMuni68825ER27City of Oshkosh BAB5%655,579.813.828%25,095.60675,573.600.00 Wells Fargo Advisors01/17/1201/17/13Agency3134G3-GW-4FHLMC Step-up Med Term Note-Callable4%550,000.002.025%11,137.504,125.00 Wells Fargo Advisors12/27/1206/27/13.25 YrAgency313381-GY-5FHLBMSUB, Callable8%1,100,000.001.500%16,500.001,085,282.000.00 Wells Fargo Advisors12/28/1206/28/13.25 YrAgency313381-LR-4FHLBMSUB, Callable5%725,000.001.000%7,250.00725,688.750.00 Wells Fargo Advisors03/02/1306/28/13.25 yrAgency313382-FC-2FHLBMSUB, Callable3%500,000.001.000%5,000.00500,630.000.00 Wells Fargo Advisors06/08/1206/08/174.25 YrCD90000N-FZ-9World Finl Network Jumbo1%200,000.001.850%3,700.00202,830.00912.34 Wells Fargo Advisors06/13/1206/13/174.25 YrCD254671-CP-3Discover Bank1%200,000.001.750%3,500.00203,322.000.00 Wells Fargo Advisors06/08/1206/21/229.5 YrCD36157P-FB-0GE Capital Retail Bank2%245,000.002.000%4,900.00253,922.900.00 Sub-TotalFixed Rate Instruments88%12,601,616.302.203%277,675.1011,006,847.6751,744.030.00 Sub-TotalZero Coupon Instruments (Cost)0%0.000.000%0.000.00 Zero Instruments Interest Accretion0.00 Zero Instruments Book Carrying Value0.000.000.00 Total Investments100%$14,377,004.551.954%$280,859.58$12,782,235.92$52,522.58$0.00 = callable Overall Annualized Rate of Return1.954%Interest Rec' 2013$52,522.58 Annualized Rate of Return w/o Money Market2.203%2012 Int Rec'd 2013$68,859.34 2013 Int not Rec'd$0.00 Benchmark - 4M Plus Rate0.050%Total 2013 Int Income-$16,336.76 CONSENT ITEM 5-E MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Matthew Bachler, Community Development Intern SUBECT:Planning Case #13-011 No public hearing required Applicant: Bethel University Property Address: 3900 Bethel Drive Request: Conditional Use Permit Amendment Requested Action Motion to approve Planning Case 13-011 for a Conditional Use Permit Amendment at 3900 Bethel Drive based on the submitted application and the June 24, 2013, Report to the City Council. Background On May 29, 2012, the City Council passed a motion approving Planning Case 12-006 for a CUP Amendment for Bethel University allowing for the construction of a wellness center at 3900 Bethel Drive (Attachment A). Approval of the case was subject to six conditions, one of which required Bethel University to obtain building permits for Phase 1 of the project by June 30, 2013, or request an extension at least 45 days preceding this deadline. Construction on Phase 1 of the center will not begin this summer as originally planned. On June 10, 2013, Bethel University formally requested an extension from the City, which will require an amendment to the CUP agreement. The applicant has requested that condition D be modified to allow Bethel University until June 30, 2015 to acquire building permits for Phase 1. The applicant has not requested further changes at this time. City of Arden Hills City Council Meeting for June 24, 2013 12 Page of Recommendation Staff recommends approval of Planning Case 13-011 for a Conditional Use Permit Amendment at 3900 Bethel Drive. Staff recommends that condition D be revised to state the following: for Phase 1 shall be issued by June 30, 2015, or an extension shall be requested at least 45 Requested Action Motion to approve Planning Case 13-011 for a Conditional Use Permit Amendment at 3900 Bethel Drive based on the submitted application and the June 24, 2013 Report to the City Council. Options 1.Approve the proposal as submitted. 2.Approve the proposal with conditions. 3.Deny the application with reasons for denial. If the City denies the petitioners request, 4.Table for additional information. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on June 19, 2013. Pursuant to Minnesota State Statute, the City must act on this request by August 18, 2013 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. With consent of the applicant, the City may extend the review period beyond the initial 120 days. Attachments A.Approved Conditional Use Permit Amendment Case No. 12-006 B.Application and Supporting Documents C.Revised Conditional Use Permit Amendment Case No. 12-006 City of Arden Hills City Council Meeting for June 24, 2013 22 Page of Attachment A Attachment C STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS CONDITIONAL USE PERMIT AMENDMENT CASE NO. 12-006 1.0 Recitals. A. Bethel University, a non- located on the following real property in the City of Arden Hills, Ramsey Those parts of Section 21,22,27, and 28, Township 30, Range 23, lying Westerly and Southerly of the westerly and southerly right-of-way lines of State Trunk Highway No. 51 and Interstate Highway 694 lying northerly of the northerly right-of-way line of the Canadian Pacific Railroad Company and lying northerly and easterly of the northerly and easterly right-of-way lines of State Trunk Highway No. 10, except the South ¼ of the Southeast ¼ of the Southeast ¼ of the Section 21, Township 30, Range 23, lying east of the easterly line of Highway No. 10, according to the U.S. Government Survey thereof B. On the 5th day of March, 2012, Permittee submitted a completed application requesting that its existing conditional use permit be amended to allowthe construction of a wellness center over two phases, and to allow the extension of the use of four temporary classrooms on the Subject Property with plans and specifications in the attached Exhibit A. C. At a public hearing on the 9th day of May, 2012, the Arden Hills Planning Commission reviewed the application, the report and recommendations of the Arden Hills City Planner, the comments made at the public hearing, and recommended approval of the conditional use permit amendment (the UP Amendmentsubject to certain conditions. 2.0 Approval of CUP Amendment. On the 29th day of May, 2012, the Arden Hills City Council considered the recommendations of the Arden Hills City Planner, the recommendations of the Planning Commission, the effects of the proposed CUP Amendment on the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, and the community as a whole; and passed a motion approving Planning Case 12-006 for the CUP Amendment. The approval of the City of Arden Hills is subject to the following conditions: A. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. B. The applicant shall continue to abide by all previous agreements and Conditional Use Permits, as amended by the conditions of approval of this application. C. A building permit shall be obtained for all proposed structures. D. Building permits for Phase I shall be issued by June 30, 2015, or an extension shall be requested at least 45 days preceding this deadline. E. Building permits for Phase II shall be issued by June 30, 2016, or an extension shall be requested at least 45 days preceding this deadline. F. Condition H in the original CUP Amendment from Planning Case 04-010, and further revised in Planning Case 09-006, shall be amended to read that the two temporary modular classrooms to be relocated shall be removed prior to the issuance of a certificate of occupancy for Phase II, or by October 31, 2017, whichever occurs first. Furthermore, the two temporary classrooms in the location of the Phase II construction shall be removed prior to the issuance of a building permit for Phase II, or by October 31, 2017, whichever occurs first. 3.0 Compliance. Permittee hereby agrees to comply with the conditions of approval for this Conditional Use Permit. Dated this 24th day of June, 2013 w CITY OF ARDEN HILLS By: _____________________________________ David Grant Its: Mayor STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) On this day of , 2013, before me, a notary public within and for said county, personally appeared David Grant, to me known to be the Mayor of the City of Arden Hills, and he executed the foregoing instrument and acknowledged that he executed the same by authority of and on behalf of City of Arden Hills. Notary Public Dated this ____ day of , 2013 x PERMITTEE By: Name: Its: STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) On this day of , 2013, before me, a notary public within and for said county, personally appeared ____________________, to me known to be the President of Permittee, or the ___________ of the Permittee, a non-profit institute of higher education, and s/he executed the foregoing instrument and acknowledged that s/he executed the same by authority of and on behalf of the corporation. Notary Public y CONSENT ITEM MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: John Anderson, Assistant City Engineer SUBJECT: 2013 Pavement Management Program Payment #1 Background The City of Arden Hills awarded North Valley Inc. of Nowthen, Minnesota, the 2013 Pavement Management Program Project on May 13, 2013, for a total contract amount of $723,366.70. Discussion This pay request includes work completed through June 1, 2013. The payment is for $41, 455.83 and includes: Mobilization to the site Pavement reclamation Tree removal Installation of erosion control Financial Implications The following breakdown shows the funding sources and amounts for Payment #1: Funding Source Amount PIR $17,826.01 Surface Water Management $9,534.84 Sanitary Sewer $3,316.47 Watermain $10,778.51 Total $41,455.83 12 Page of Council Action Requested Approve Payment #1 to North Valley Inc. in the amount of $41,455.83 for the 2013 Pavement Management Program Project. Attachment Attachment A: Partial Pay Estimate #1 22 Page of Attachment A CONSENT ITEM 5-G MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Round Lake Road Feasibility Report Requested Action Authorize staff to solicit a proposal from engineering firms for the preparation of a feasibility report for the Round Lake Road street and utility improvement. Background/Discussion At the work session on June 17, 2013, the City Council gave consensus to proceed with the feasibility report for a possible Round Lake Road street and utility improvement in 2014. The project would generally consist of the following items: Sanitary Sewer A 12 inch sanitary sewer line would be extended from the Metropolitan Council Environmental Services (MCES) meter station at the south end of Round Lake Road to Lift Station #11 near the entrance to Arden Manor. This would allow for the elimination of Lift Station #11. Water Main Replace the existing 8 inch water main under Round Lake Road with a larger 12 inch line to increase pressure and fire flows in the area. Street The existing road would be reconstructed to a 48 to 52 foot wide urban 10-ton roadway which meets Municipal State Aid (MSA) standards. The roadway section would include an 8 foot wide sidewalk on the east side. 12 Page of Storm Drainage The urban roadway design would require a pipe storm sewer system to collect and convey runoff to an appropriate sized storm water ponding area. City staff does not have the time or all of the expertise to complete the feasibility report, so staff is recommending that proposals be solicited from consultants for this project. In the solicitation staff would ask that a complete topographic survey be completed along with a geotechnical investigation. Also, we would ask that a legal right-of-way research be completed providing a drawing of the available street easements and/or right-of-way. Also, we would ask that any additional right-of-way needed to complete the improvements be identified. Through this feasibility report analysis the project costs would be able to be much better defined and funding scenarios including assessments to benefitted properties explored. Even if the ultimate Council decision is to not pursue these improvements in 2014, the vast majority of information gathered for the feasibility report would still be valid several years from now. If the Council gives authorization, staff would ask at least three engineering firms to provide proposals including project team, fee, and timeline to complete the requested work. These proposals would be presented back to the Council with a staff recommendation at a future meeting. 22 Page of CONSENT ITEM 5-H MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Authorization To Contract with Springsted, Inc. for a Position Classification and Compensation Study Budgeted Amount: Actual Amount: Funding Sources: N/A$9,670General Fund Requested Action Authorization to contract with Springsted, Inc. to conduct a position classification and compensation study in an amount not to exceed $9,670 which includes expenses. Background The City last did a market study and upgraded job position descriptions with an outside consultant in 2007 which resulted in a new compensation system, upgraded classifications and looked at our Pay Equity compliance. The Personnel Committee met on March 11 and decided that a new study would be appropriate given the changes in staff and duties since that time. We also are scheduled to report on Pay Equity for year-ended December 31, 2013, next spring. To ensure that we are in compliance, the committee recommends that we go out for RFPs (Request for Proposals) for consulting firms who specialize in this work. At the March 25, 2013 City Council meeting, the City Council authorized staff to go out for -evaluate position classifications, do a current market study, and evaluate our pay equity compliance (see Attachment A). Staff received three proposals and interviewed all three firms. The bids were as follows: Bjorklund Compensation Consulting $11,450 - $15,450 Keystone Compensation Group, LLC $11,000 - $12,750 Springsted, Inc. $8,920 plus expenses not to exceed $750 12 Page of Staff is recommending Springsted, Inc. which was the low bid and feels that it is the best fit for our needs (see Attachment B for the proposal). This proposal does include the writing of position descriptions, pay equity compliance, and training to HR on keeping the system up-to- date. While the attached proposal includes two meetings with the Personnel Committee and one with the City Council, these can be inter-changed to be all City Council, one Personnel Committee and two City Council, etc. 22 Page of Attachment A 8A NEW BUSINESS MEMORANDUM DATE: March 25, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Request for Proposals for Position Classifications, Market Study and Pay Equity Budgeted Amount: Actual Amount: Funding Sources: N/A$15,000 estimatedGeneral Fund Requested Action Motion to approve authorization to go out for -evaluate position classifications, do a current market study, and evaluate our pay equity compliance. Background The City last did a market study and upgraded job position descriptions with an outside consultant in 2007 which resulted in a new compensation system, upgraded classifications and looked at our Pay Equity compliance. The Personnel Committee met on March 11 and decided that a new study would be appropriate given the changes in staff and duties since that time. We also are scheduled to report on Pay Equity for year-ended December 31, 2013 next spring. To ensure that we are in compliance, the committee recommends that we go out for RFPs (Request for Proposals) for consulting firms who specialize in this work. 11 Page of Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com LETTER OF TRANSMITTAL April 26, 2013 Ms. Sue Iverson, Director of Finance and Administrative Services City of Arden Hills 1245 West Highway 96 Arden Hills, Minnesota 55112 Re: Request for Proposal to Conduct a Position Classification and Compensation System Study Dear Ms. Iverson: Springsted Incorporated is pleased to submit our proposal to conduct a position classification and compensation system study for the City of Arden Hills. Our firm has assisted numerous jurisdictions in Minnesota, the Upper Midwest and throughout the United States in addressing their classification, compensation and huma specialized management studies. In this role, we have assisted and advised many local government officials on a variety of critical human resources issues. The breadth of our human resources experience will be an advantage to the City, providing you with a comprehensive knowledge of classification and compensation systems and an understanding of how these programs operations and long-term direction. Springsted has the staff, facilities, experience and availability to perform this study for City of Arden Hills. The qualifications of our firm are discussed in this proposal along with a detailed scope of services, study methodology, project time frame, resumes of the consulting team and a list of client references. We are happy to meet with you to modify this proposal if necessary to ensure its responsiveness to the CityÓs needs. We are very interested in working with the City of Arden Hills and its employees on this important project. Respectfully submitted, Ann S. Antonsen, Vice President Consultant kmd City of Arden Hills, Minnesota Proposal to Provide a Position Classification and Compensation System Study 1. References of Municipalities in the State of Minnesota Springsted has complete comprehensive classification and compensation studies for the following within the last 5 years. Pope County, Minnesota City of Sauk Centre, Minnesota Mr. Jim Thoreen Ms. Vicki Willer County Coordinator City Administrator 320-634-5029 320-352-2203 Waseca County, Minnesota City of Waite Park, Minnesota Ms. Laura Elvebak Ms. Shaunna Johnson County Administrator City Administrator 507-835-0630 320-252-6822 City of Becker, Minnesota City of New Hope, Minnesota Mr. Greg Pruszinske Mr. Rich Johnson City Administrator Human Resources Manager 763-261-4302 763-531-5115 City of Bemidji, Minnesota City of Moorhead, Minnesota Mr. John Chattin Ms. Jean Thompson City Manager Human Resource Director 218-759-3565 218-299-5166 City of Dayton, Minnesota City of Cloquet, Minnesota Ms. Erin Stwora Mr. Brian Fritsinger Assistant to the City Administrator City Administrator 763-427-4589 218-879-3347 Yellow Medicine County, Minnesota Mr. Ryan Krosch County Administrator 320-564-3132 Springsted has also recently completed studies for the following Minnesota public sector organizations: City of Baudette City of Crystal City of Grand Rapids Le Sueur County City of New Brighton 1 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study Springsted is in the process of conducting studies for the following Minnesota public sector organizations: Beltrami County City of Bemidji City of Carver City of Coon Rapids City of Mahtomedi City of Moorhead City of New Prague Renville County City of Shakopee Todd County Wabasha County City of Warroad Springsted Incorporated has been providing classification, compensation and benefits and organizational analysis consulting services for approximately 25 years. We work specifically for local government entities, including Cities, Counties, Towns and public agencies. We have provided these services for a wide range of public sector organizations, from those with fewer than 10 employees to those with more than 3,000 employees. In 2009 through 2011, we completed more than 90 classification and compensation projects and in addition started and completed multiple compensation and classification projects in 2012 in various locations throughout the United States. Springsted can provide a comprehensive listing of classification and compensation projects upon request. 2. Names and Backgrounds of the Personnel to be Assigned to the The Springsted team consists of staff with extensive experience in classification and pay, human resources management, organizational and productivity improvement, financial management and local government (both city and county) operations. All consulting team members have excellent academic credentials hands-on local government and human resources management experience. Ann S. Antonsen Vice President and Consultant Ms. Ann Antonsen will serve as the project manager and the CityÓ the compensation study. She will coordinate the Springsted proj all work products meet the City's needs and objectives. Ms. Antonsen is a consultant with a strong background in organizational management and human resources that she uses effectively in developing position analyses, classification studies, performance evaluation studies and in conducting executive search efforts for the public sector. She also specializes in performing organizat personnel policies and manuals and in conducting organizational management training sessions. 2 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study Rebecca J. ÐBeccaÑ Edberg Project Manager Ms. Becca Edberg joined SpringstedÓs Management Consulting Group in the fall of 2008. She has a human resources generalist knowledge base, spec classification and compensation studies, performance evaluations, executive search and benefits review. Ms. Edberg has a degree in Human Resources Management from Winona State University in Minnesota and is a certified human re 3. Information Stating your OrganizationÔs Approach to the Development of a Compensation System and Organizational Review for City of Arden Hills Springsted is pleased to submit this proposal to conduct a comprehensive review and update and/or the design/development and implementation of a classification and compensation system for the City of Arden Hills. The City currently uses a system which was reviewed and updated in 2007. Since that time there have been changes in classification and adjustments to the compensation schedule. Springsted will conduct a study of the CityÓs 18 positions (covering 26 employees, both non-represented employees and employees covered by the CityÓs Local 49 bargainin in developing a classification and compensation system which meets the goals established by the City and that can be maintained by the City. The system Springsted will develop will: Comply with Minnesota Statutes 471.991-471.999; Establish fair and equitable compensation relationships between positions within the City; Reflect relevant market conditions outside the organization; Apply to all City positions professionally, consistently and objectively; Include employee input and participation as an integral part of Provide a strategic plan for implementation and ongoing maintenance in accordance with best practices; and Meet the requirements of the State of Minnesota Local Government Our experience and project approach in the development of a compensation system and organizational review takes into consideration two key variables: process credibility and outcome credibility. Process credibility is the realization to all involved, in particular the staff that the methodology used is credible, reasonable and fair to all concerned. In addition, the information and communication must be transparent, honest and timely. Outcome credibility is the realization that the information and data used to develop the findings and conclusions is comprehensive, complete and applied consistently and appropriately without bias or preference to any particular person, persons or individual agenda. If these two objectives are realized, recommendations, outcomes and future implementation are on a strong foundation. This distinction is unique in our business and is a contributing factor to the benefits and strengths of the Springsted team. 3 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study The proposed project approach and study methodology are outlined below. The scope of services, timeline, tasks and staffing necessary to successfully complete this project are disssed in subsequent sections of this proposal. The project approach was developed to include employee and management involvement and communication as requested by City of Arden Hills. Springsted is willing to adjust any aspect of this study to respond to the CityÓs needs. 1.Project Initiation The Springsted project director will meet with the CityÓs designated project manager and other appropriate personnel to establish working relationships and to finalize a comprehensive work plan and timetable. At this meeting, we will request that the project manager provide us with the background materials necessary to conduct this study, including current jobescriptions, classification and compensation documents, a copy of the labor agreement currently fringe benefit information and other relevant data. This information will be evaluated to determine status of existing human resource management programs and to identify apparent issues and opportunities. The purpose of the meeting is to: 1.Introduce the Project Director and the consulting team; 2.Discuss the background and experience of Springsted and the consulting team; 3.Discuss, in detail, the methodology to be used in conducting the study; the role of the consulting team and management and employees and the amount and type of employee participation; 4.Ascertain the major issues the City wants the study to address; 5.Review the project schedule and determine significant milestones 6.Determine the frequency and content of status reports; and 7.Discuss methods of communicating the status of the study to empl In order to assess the existing Compensation Plan, Springsted will meet individually with department heads to become familiar with department structure and services, staffing levels, hiring and retention issues, any concerns with the current compensation plan and any other issues that may need to be addressed during the course of the study. 2.Data Collection Employees play a major role in providing the data needed for this study. Therefore, it is imperative that employees receive information about the study and why it is being conducted, be given opportunities for employee involvement throughout the process, learn the expected to ask questions and express concerns. Springsted will conduct employee informational meetings to introduce the study, explain study procedures and answer any questions employees may have about the process. These meetings will be scheduled and conducted to ensure that all employees have the opportunity to attend and to not disrupt the operations of the City. Union representatives will be invited to attend this meeting to ensure that they are familiar with the study and have the opportunity to ask questions regarding th Employees will receive a Position Analysis Questionnaire (PAQ) at this time. The questionnaire provides an opportunity for each employee to provide input on education, tra requirements of the position and provide input on the various job factors which apply to their position. Employees will also identify the specific physical requirements in the consultantÓs review for compliance with the Americans with Disabilities Act. Springsted will spend time at the meeting reviewing the PAQ and responding to employee ques review the current job description for their position and provide input regarding suggested or required changes. 4 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study The information gathered from the PAQs will provide the information to be used during the job evaluation process and, along with the CityÓs updated job descriptions, to assist in gathering wage data from comparable organizations. Information provided and included in the job descriptions and job evaluation is based requirements of the position, not on individual employee qualifi During the informational meeting, we will also explain the supervisorsÓ role in completing and signing off on the PAQs. The questionnaire is designed to allow supervisors to provide information and comment on employee responses without altering employee responses. This allows the consultant to review complete, unedited responses from employees and supervisors. Supervisors will also be asked to review job descriptions and provide input for change and on employee submitted revisions. In instances where the employee and supervisor view the position requirements differently, Springsted will conduct job audits to obtain more information. Audits will be scheduled to minimize disruption to City operations. If necessary, meetings can be scheduled at the beginning or end of a shift to facilitate employee attendance. A sample PAQ is provided for the CityÓs review, in Appendix I. 3.Preliminary Classification and Position Descriptions Review Upon receipt of the completed PAQs and proposed job description Springsted will review the information provided by employees and theirsupervisors. Based on the information provided, Springsted will make recommendations for any changes in existing job descriptions, creation of new job descriptions and any revisions in the physical requirements and working conditions which may be necessary to assure compliance with the Americans with Disabilities Act. At this time, we will also review each positionÓs designation under the Federal Fair Labor Standards Act. Revised and proposed job descriptions will be submitted to the City for review and comment. Springsted will make modifications to the descriptions as deemed appropriate. Any disputed content in job descriptions will be presented to the CityÓs project manager for 4.Job Evaluation and Development of Pay Plan In order to determine appropriate salary levels of positions in the workforce and to address the issue of comparable compensation, Springsted will conduct a comprehensive salary and benefits survey to compare City positions with analogous positions in other comparable agencies in the area labor market. By gathering and analyzing information on wages, wage equivalents and benefits, a comparison of total compensation can be reviewed in comparison to the CityÓs established market area. External market comparisons for positions will be based on similar organizational structure, population, geographic location, . job responsibilities, scope of authority, financial, socio-economic, growth and other relevant factorsThe study team will consult with City management and designated staff in identifying the appropriate sources of survey data. Springsted will develop the salary survey in conjunction with the City. It is recommended that potential survey data pertain to organizations comparable to City of Arden Hills, relate to those organizations with which the City is competing for employees and represents the appropriate labor market. There are different labor markets for positions. Some positions are recruited from the local area, while others are recruited regionally and/or nationally. The consulting team will work closely with the staff and the CityÓs Personnel Committee in determining the appropriate labor market for positions. 5 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study While salary survey data will assist the City in establishing its position in the competitive market, job evaluation is the mechanism that ensures that internal relationships are equitable and in compliance the Minnesota Local Government Pay Equity Act. Springsted has developed and copyrighted a job evaluation system known as Systematic Analysis and ®® Factor Evaluation (SAFE) System. The SAFE system is a unique job evaluation method designed to measure job factors which apply specifically to local government. This system has been successfully used for many years, both in Minnesota and throughout the country and has been reviewed by the United States District Court, in conjunction with an Equal Employment Opportunity (EEO) suit, and found acceptable to the Court. The system has also been accepted by the State of Minnesota under the requirements of the Local Government Pay Equity Act. The system rates and ranks jobs based on various skill levels and work factors. The result is an equitable and consistent method of evaluating jobs and relating positions to the compensation plan. system facilitates proper and equitable comparisons between and among positions, and minimizes the appearance of favoritism in evaluating, rating and ranking jobs. Each position will be evaluated and assigned to an appropriate salary grade based on the classification system and prevailing rates paid by survey participants. The elements considered in determining the relative value of classifications are: Training and Ability Experience Required Level of Work Human Relations Skills Physical Demands Working Conditions/Hazards Independence of Actions Impact on End Results Supervision Exercised This system can be maintained by City of Arden Hills. Springsted provides training to individuals ® assigned by the City to this task on utilizing the SAFE System to evaluate newly created positions and re-evaluate revised positions, ensuring that the City has the capability to maintain the system internally if it so chooses. Based on the wage and benefits data analysis and the job evaluation system, Springsted will recommend revisions/updates to the compensation plan or development of a n The plan will be developed in accordance with information obtained from the City regarding its pay philosophy as well as goals and objectives established for its compensation program, including the option for a performance based component. Recommendations for the CityÓs compensation plan will have the ability to coordinate with the CityÓs labor agreement with Local 49. In the development of the proposed compensation plan, Springsted will attempt to equal the market rate for all positions and identify any deviations from the market rate in writing in the Final Report prepared for the City. Springsted will review options with the City to address compensation plan structure, the spread for pay ranges, the relationship between ranges and adjustments needed to ensure that the City remains competitive with the labor market. 6 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study 5.Development of the CityÔs Compensation Policy A pay philosophy guides the design of a compensation system and answers key questions regarding pay strategy. It generally takes a comprehensive, long term focus and explains the compensation programÓs goals and how the program supports the employerÓs long-range strategic goals. Without a pay philosophy, compensation decisions tend to be viewed from a short-term tactical standpoint apart from the organizationÓs overall goals. Market competitiveness and internal equity are among the most important areas addressed in a pay philosophy. An organizationÓs desired market position involves defining the market and identifying where the organization wants to be positioned within that market. Market position should balance what it takes to attract new employees and retain skilled employees (in other words, elim leave the organization) with the organizationÓs financial resources. Internal equity expresses an organizationÓs desire to provide comparable pay to positions with comparable duties and responsibilities. A pay philosophy should be developed that establishes a compensation program based on individual em performance as a key feature of the pay philosophy. Therefore, we emphasize references to performance in the pay philosophy discussion. As part of the study, it is recommended that the City consider these concepts in the adoption of a formal pay philosophy: Providing fair and equitable rates of pay to employees; Defining the CityÓs market area; Developing a system that establishes a Ðmarket rateÑ for each po and maximum rates that the City will pay individuals within a po Establishing rates of pay that allow the City to compete successfully for new employees within its market area; Establishing a market position that is fiscally responsible with public resources; Ensuring that pay rates for existing employees are based on individual performance that meets or exceeds expectations and reflects changing economic conditions; Developing a compensation system that allows employees to progre long as their performance consistently meets expectations; Developing pay administration policies and procedures that ensure their consistent application between departments; and Ensuring that the compensation program is understandable to employees, supervisors, managers, the City Council and the public. Springsted will meet with the CityÓs Personnel Committee to discuss development of the CityÓs pay philosophy. 6.Employee Communications Springsted will develop a communications strategy to inform employees of job evaluation and pay grade assignments. Employee communications will be developed explaining the study methodology, employee input opportunities, study recommendations and the process used for reviewing requests for reconsideration by employees who do not agree with the assigned classification. The consultant will participate in the review of employee requests for reconsideration. 7 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study 7.Implementation Strategy Springsted will propose a plan to implement the study recommendations that coincides with the financial and budgetary requirements of City of Arden Hills and the needs of employees. An estimate of the cost of implementation will be provided. The consultant will ensure that the new plan is in compliance with the requirements of the State of Minnesota Local Government Pay Equi 8.Staff Training At the conclusion of the study, Springsted will train members of the staff in the methodology used to develop, maintain and update all aspects of the compensation plan, and how to determine the validity of requests for reclassification. The training program will include the rating, ranking and salary grade assignments of positions. Instruction manuals pertaining to the job evaluation system will be prepared and presented. The Springsted team will remain available to the staff for additional consultation after the study has been completed. 9.Final Report The final report will be a document containing the following: Detailed study methodology; Discussion of the consulting teamÓs findings, conclusions and recommendations regarding proposed changes in job descriptions, salary structure, compensation philosophy, pay and compensation mechanisms, estimated cost and implementation plan; List of positions and the assignment of each to the compensation Identification of positions that are exempt from FLSA overtime r Updated job descriptions; Salary and benefits survey results; Job evaluation factor analysis for each position; and Status under the State of Minnesota Local Government Pay Equity Springsted staff will meet with designated City officials to present and explain the findings outlined above at a time designated by the Project Director. Copies of study documents will be provided in both written (in a number to be identified by the City) and electronic form. 10.Post Contract Maintenance Springsted Incorporated can provide ongoing assistance to clients after completion of a classification and compensation study. Post-contract maintenance services include assisting the City with development of new or revised job descriptions, assignment of positions to the classification plan, determining the FLSA status of a new or revised position and conducting job evaluations for reclassification requests and new positions created by the City. Springsted can also assist the City in preparation and submission of its next Minnesota Pay Equity report. Springsted will assist the City in the revision or development of policies and procedures for administering and maintaining the classification and compensation plan, including policies concerning requests for reclassifications, compensation plan administration and adjustments and how employe schedule. 8 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study 4. Approach to Facilitating Union and Non-Union Involvement with the Development of Compensation Schedules and Organization Restructure Facilitating union and non-union involvement is one of the most important components in the development of a compensation system and undergoing an organizational review. This is a seamless practice for us and we have this issue Î almost universally Î in every project we are involved in. As discussed at the beginning of Section Three, our approach emphasizes process credibility and outcome credibility. When these two variables are achieved, potential union and non-union conflicts are minimized and essentially eliminated. In our study approach, input is obtained from both union and non-union employees equally, without bias or preference to any individual, classification, or bargaining unit attend the employee orientation meeting to obtain information regarding the study. In our experience, we have consistently and successfully managed union and non-union issues and received buy-in from all employees. We treat each individual respectfully and equally. We will work to build trust with everyone we work with in the City of Arden Hills. 5. Identify a Concrete and Reasonable Timeline for the Completio Springsted takes pride in meeting its time commitments. The schedule to commence this project coincides with SpringstedÓs completion of other studies. This will ensure that the proposed staff members will be available to concentrate on this study for City of Arden Hills. Springsted is prepared to initiate the study within three (3) weeks after receiving the official notice to proceed, and will complete the study within four (4) months of the date of award. Task June July August September Project Initiation Data Collection Job Evaluation Analysis of Market Survey Data Development of Pay Plan Draft Plan Report Review Submit Final Report There are factors that impact upon meeting the schedule that are beyond the consulting teamÓs control. The proposed timeframe is contingent upon a timely decision, the receipt of the data from the survey participants when requested, the availability of employees to complete position analysis questionnaires and participate in interviews and the timely receipt of feedback and comments on the submitted preliminary data. 6. Proposed Fee Springsted Incorporated will perform the tasks as outlined in this proposal for the professional fee of $8,920.00. In addition to the professional fee, Springsted would bill the City for out-of-pocket expenses such as travel, copying, etc. in an amount not-to-exceed $750. orientation session, individual meetings with Department Heads, two meetings with the CityÓs Personnel 9 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study Committee and one meeting with the City Council, as well as required meetings with City administration and three implementation options. Additional meetings with the Personnel Committee or City Council will result in additional fees of $585.00 per meeting. Future reviews of positions for evaluation or re-evaluation would be available for a fee of $225.00 per position. Review of City prepared evaluations will be no charge. If the City chooses to perform some of the aspects of this project the fee would be subject to change dependent on the level of involvement of the City and of Springsted. Additional or expanded work beyond the scope of this proposal requested by the City will be billed at a rate of $195 per hour. Ongoing contract maintenance, requested by the City, would be billed at our then current hourly rates. The payment schedule for the services outlined in this proposal will be as follows: Payment Schedule Completion of employee orientations 15% Delivery of classification and compensation plan 50% Delivery of final report 100% 10 City of Arden Hills, Minnesota. Proposal to Conduct a Position Classification and Compensation System Study APPENDIX I PAQ Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 MEMORANDUM www.springsted.com TO: Employees of the City of Arden Hills, Minnesota FROM: Ann Antonsen, Consultant DATE: 2013 Instructions for Completing Your Position Analysis Questionnaire SUBJECT: before completing Please read these instructions your Position Analysis Questionnaire (PAQ). This form is used to obtain information about your position. The questionnaire consists of multiple-choice and fill-in-the-blank questions; please be clear, accurate and complete. For multiple-choice questions, please ch Please complete and return document; the right-hand box is for your supervisor or departmen the PAQ to your supervisor within five business days. Please Spell out acronyms Î acronyms may be exclusive to your department and mean somethi another part of the organization. Minimum Requirements Î Answer the questions based on the minimum requirements needed position (you may have 10 years of experience, but would a new h Specific changes needed to the class description should be submi and submitted them along with this PAQ to your supervisor. If c class description will be considered a final draft. Both the employee and supervisor must sign this form in order for it to be considered complete. If a position is currently vacant and there is no incumbent, the supervisor should fill out the form as the employee, and the project manager will confirm using the supervisor column. TO: Supervisors and/or Division/Department Heads Instructions for Completing Position Analysis Questionnaire SUBJECT: After each employee under your day-to-day supervision has comple and verification. You will want to check the boxes on the right-hand side of every page, either agreeing or disagreeing with the boxes the employee has checked on the left-hand side. There is accuracy and completeness of the employeeÓs response. Please no changes to employee responses. City of Arden Hills, Minnesota Position Analysis Questionnaire 1.Name 2.Current Position Title 3.Current Annual Salary (Last, First) 4.Immediate SupervisorÓs Title 5.Department/Division 6.Date of Hire with Agency 7.How many hours are you scheduled to work in a week? 8.Date of Hire in Position 35 37.5 40 43 56 Other Explain shift rotation, stand-by, call back, etc. 9.Is the content listed in the applicable class description accura Yes, it is complete and accurate ............................................................................................ No, it is not complete and/or accurate ....................................................................................... If no, please use the word version of your class description to nder of this form must also be filled out. 10.Education and Experience Please indicate the minimum education and minimum experience level needed to complete the normal, day-to-day task (SupervisorÓs comments regarding this information may be provided on Page 5 in the SupervisorÓs Comments section) Less than High School Diploma or GED ..................................................................... High School Diploma or GED. .................................................................................... Associates Degree ...................................................................................................... Bachelors Degree ....................................................................................................... Masters Degree ........................................................................................................... PhD .......................................................................................................................... Other .............................................................................................................. Major/Coursework: Type of Experience _______________________________________________________________ Years of Experience None Less than one year One to three years Three to five years Six or more 11.Licenses, Certificates and Registrations Please indicate if there are any licenses, certificates and/or registrations required to perform your job (e.g. driverÓs license) (SupervisorÓs comments regarding this information may be provided on Page 5 in the SupervisorÓs Comments section) Are these required: Upon Hire Within 6 months Within 1 year Within 2 years If requirement is specific to the license, certification or regi 12.Special Training Please indicate if there is any special training required to per (SupervisorÓs comments regarding this information may be provided on Page 5 in the SupervisorÓs Comments section) Are these required: Upon Hire Within 6 months Within 1 year Within 2 years If requirement is specific to the training, please indicate time Page 2 13.Work Level Level of work required to complete your normal, day-to-day duties satisfactorily. Handles everyday, reoccurring basic assignments and problems .................................................. Handles a variety of typical assignments and problems independently ............................................................................. Senior or supervisory level; handles all assignments and problems except those requiring policy or procedural change ........................... Managerial in nature; directs all assignments and deals with all problems ............................................................................ 14.Work Complexity Complexity and difficulty level associated with the tasks necessto complete your work. Consider the level of judgment, analytical ability and creativity required and whether there are standards, policies and procedures that guide your actions. Regular and repetitive tasks, processes or operations requiring the selection and execution of actions based on defined procedures ...... Fairly standard procedures and tasks where basic analytical ability is required, such as comparison of numbers and facts to select the correct actions. Detailed guidelines and procedur............... Requires the application of a variety of procedures, policies a standard methods to fit facts and conditions. .................................................................................. Considerable analytical ability is needed to select, evaluate alines, policies and procedures is required. ........................................................................................... Widely varied and involving many complex and significant variab in adapting policies, procedures and methods to fit unusual and ....................................... 15.Interpersonal Skills and Communication Skills Skills required during your day-to-day duties: Little or no contact required except with immediate associates ......................................... Regular contact within the department and periodic contacts wit.............. Regular contact within the department and other departments, ou seeking information) on specialized matters. .......................................................................................................... Outside and inside contacts to carry out organization programs rs requiring cooperation, explanation and persuasion, or work requiring enforcement of laws, ordinances, policies and procedure............ Regular contact with persons of importance and influence involv....................... Continuing contact involving difficult negotiations calling forrtment or organization in policy settings ............................................................................................. Please list people or groups with whom you must interact and/or communicate in the performance of your job. (e.g.: citizens, customers, clients, elected officials, supervisors, subordinates, consultants, engineers, etc.) 16.Working Conditions Conditions you are subjected to during your day-to-day duties: Absence of disagreeable conditions .......................................................................................... Involves occasional exposure to some disagreeable elements (dust, heat, fumes, cold, noise, vibration or wetness) and accidents are improbable other than minor injuries. ............................................................... One or more elements above; involves frequent exposure to hazards where lost-time accidents are defi................... Several elements above are occasionally present to the extent that could result in incapacitating accidents or, on occasion, l.................................................... One or more of the above elements are regularly present and ould result in incapacitating accidents or periodic exposure to situacritical illness or loss of life ................................................................................................................ Continuous exposure to work situations involving hazards that ife, despite the provision and/or implementation of available safety measures. .................................................................................. Page 3 17.Mental Stress and/or Effort Conditions you are subjected to during your day-to-day duties: Limited mental effort and/or stress ......................................................................................... Some mental effort and stress involved resulting in inconvenience and frustration. ..................................................................................... Considerable mental effort and stress ........................................................................................ Serious mental stress involved that could, over a period of tiish. ......... Severe mental stress involved that could result in permanent nervous disorder/mental instability ............................................................... 18.Level of Responsibility How much freedom or independence is required or allowed in the performance of your normal day-to-day duties: Close supervision, or tasks are so routine and standardized that they do not require supervision. .............................................................. Moderate supervision within standard operating procedures; supens, make Ðjudgment callsÑ and/or prioritize work ........................................................................................ Limited supervision with general autonomy in determining how ob benchmarks, goals and objectives ............................................................................................... General direction, based on broad goals and policies ................................................................................................. Involves setting policies and goals for the department or organ............................................ 19.Organizational Impact and Consequences How your day-to-day duties impact the organization and the conse Supportive, informational, recording or other services to assisequences .... Assisting and supporting others or individually providing data onsequences Daily actions or services affect individual clients/citizens; a........................ Participating with others (within and/or outside of community/a of subordinate staff; moderate to serious impact. ........................................................................... Major individual impact on and accountability for end results a....................... 20.Financial Please indicate the dollar amount over which you have accountability, approval and/or authority. (SupervisorÓs comments regarding this information may be provided on Page 5 in the SupervisorÓs C $0 (N/A) $20,000 - $49,000 $1,000,000 - $4,999,999 $1 - $999 $50,000 - $99,999 $5,000,000 - $19,999,999 $1,000 - $4,999 $100,000 - $499,999 $20,000,000 Î 49,999,999 $5,000 - $19,999 $500,000 - $999,999 $50,000,000 + Page 4 21.Supervision and/or Oversight The scope and type of responsibility that you exercise as a supervisor or lead worker of other employees. (SupervisorÓs comments regarding this information may be provided on Page 5 in the Supe Do you supervise or have oversight of other positions: Yes, continue in this box No, continue to next section Please check all that apply: N/A Work Group/Team Unit/Section Department Division Organization List the positions by title, along with number of individuals within the position, that you have responsibility for: For the positions listed above, do you effectively recommend or Effectively Take Effectively Take Recommend Action Recommend Action Hire Suspend Assign Work Terminate Direct Work Discipline (Oral Reprimand) Reward Discipline (Written Reprimand) Transfer Evaluate Performance Promote Demote Adjust Grievances Coach and/or Counsel Train Develop Staff Schedules Inspect Work Other SupervisorÔs Comments ( To be completed by immediate supervisor of employee) Are the statements provided by the employee accurate and complet Yes No Please indicate any inaccuracies or incomplete items. I certify that the answers to the above questions are my own and to the best of my knowledge and belief are correct and comple. Employee Signature Date Supervisor or Dept/Div Head Signature Date Page 5 Americans with Disabilities Act Supplemental Information Form In order to assist in developing class descriptions which recognis requested to complete the attached ADA supplemental information form. Plensory requirements that are absolutely necessary to perform the essential functions of your job and those environ If options provided are not applicable, please do not check the The employee should check the appropriate box on the left side othe employee and verify the requirements of the position by checking the appr 1.The physical requirements of this position. Does this job require that weight be lifted or force be exerted?elow. Employee Amount of Time SupervisorÓs Input None up to 1/3 1/3to2/3 2/3 & up None up to 1/3 1/3to2/3 2/3 & up Up to 10 pounds of force Up to 25 pounds of force Up to 50 pounds of force Up to 100 pounds of force In excess of 100 pounds of force What is being lifted: 2.The physical activity of this position. How much on-the-job time is spent in the following physical actixes below. Employee Amount of Time SupervisorÓs Input None up to 1/3 1/3to2/3 2/3 & up None up to 1/3 1/3to2/3 2/3 & up Stand Walk Sit Speak or hear Use hands to finger, handle or feel Climb or balance Stoop, kneel, crouch or crawl Reach with hands and arms Taste or smell Push or pull Lifting Repetitive Motions Employee (check all that apply) Supervisor (verify job requirement) 3.The sensory requirements of the position are: Visual Acuity Standard vision requirements .................................................................................................. Close vision .................................................................................................................. Distance vision ........................................................................................................................ Ability to adjust focus ....................................................................................................... Depth perception .............................................................................................................. Color perception ............................................................................................................. Night vision .................................................................................................................. Peripheral vision ............................................................................................................. Page 6 Vocal Communication Expressing or exchanging ideas by means of the spoken word. ............................................................................ Detailed or loud talking to convey detailed or important spoken................... Hearing Perception Ability to recognize information at normal spoken word levels. ............................................................................................................. Ability to receive detailed information through oral communications and/or to make fine distinctions in sound. ................................... Sensory Utilization Preparing and analyzing written or computer data .................................................................... Visual inspection involving small defects and/or small parts ..................................................... Use of measuring devices ...................................................................................................... Assembly or fabrication of parts within arms length ................................................................... Operating machines, including office equipment ....................................................................... Operating motor vehicles or equipment ...................................................................................... Observing general surroundings and activities .......................................................................... 4.The environmental conditions the worker will be subject to in th How much exposure to the following environmental conditions doesropriate boxes below. Employee Amount of Time SupervisorÓs Input None up to 1/3 1/3to2/3 2/3 & up None up to 1/3 1/3to2/3 2/3 & up Wet, humid conditions (non-weather) Work near moving mechanical parts Work in high, precarious places Fumes or airborne particles Toxic or caustic chemicals Outdoor weather conditions Extreme cold (non-weather) Extreme heat (non-weather) Risk of electrical shock Work with explosives Vibration Breathing apparatus Exposure to blood borne pathogens Other: Other: Other: 5.Typical Noise Level Employee (check only one) Supervisor (verify job requirement) Very Quiet (e.g. park trail, storage or file room) ......................................................................... Quiet (e.g. library, private offices) ......................................................................................... Moderate Noise (e.g. business office with typewriters and/or co................................. Loud Noise (e.g. heavy traffic, large earth-moving equipment) ................................................. Very Loud Noise (e.g. jack hammer work, garbage recycle plant) ....................................................................................................... Page 7 APPENDIX II Proposal Rate Sheet CONSENT ITEM 5-I MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: 2013 Capital Reimbursement to Lake Johanna Fire Department Budgeted Amount: Actual Amount: Funding Sources: $147,506.00$127,452.91.00Public Safety Capital Requested Action Motion to approve a payment in the amount of $70,402.41 to the Lake Johanna Fire Department, which is $57,050.50 for the second remodeling costs for Station r $13,351.91. Background The City has received an invoice from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2013 (Attachment A). These invoices relate to capital expenditures which were included and approved in the 2013 budget. Invoice #433 is for remodeling costs for Station 2 which was budgeted at $109,000.00 of which Arden Hills share is $28,558.00 and an addition to Station 4 which was budgeted at $399,000.00 of which Arden Hills share is $104,538.00. The total budgeted cost for these items was $508,000.00; the contract amount of these items is $435,500.00 (which is less than the budget). This invoice is for the second half of the contract amount due at this time which is $217,750.00 of which Arden Hills' portion is $57,050.50. Invoice Arden Hills budgeted costs were $14,410. The actual amount of the vehicle was $50,961.48 sible for $13,351.91. 12 Page of Attachments Attachment A Invoices #433 and #439 from Lake Johanna Fire Department, Inc. 22 Page of Attachment A Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2013-030 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS , the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS , notices have been duly mailed as required by law; and WHEREAS , said proposed assessments have at all times since their filling been open for public inspection, and an opportunity has been given to all interest parties to present objections if any, to the proposed assessments; and WHEREAS , there were no oral or written objections received. 1.The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2.The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2013, payable in 2014: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS th THIS 24 DAY OF JUNE, 2013. ____________________________________ ATTEST: David Grant, Mayor __________________________________________ Patrick Klaers, City Administrator P:\Admin\Council\Agendas & Packet Information\2013\06-24-13-R\Pang\2013-030, Adopting and Confirming Qtrly Special Assessments for Delinquent Utilities.docx CITY OF ARDEN HILLS UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS RESOLUTION NO. 2013-030 June 21, 2013 PriorUtility AccountCert.Property ID #CustomerArrears Property Address 000138-000Kassandra Kuchenmeister 4326Snelling Avenue 141.33 William & Pam Ross 4123Norma Circle 291.11 000147-000 000171-000 x Mike & Molley Redden 1365Eide Circle 314.40 x Marjorie Jennings 4418Arden View Court 144.34 000264-000 000351-000 x Doug Laedtke 4391Arden View Court 229.43 Jane Larson 4370Arden View Court 155.89 000375-000 000407-000Steven Mayer 1374Arden View Drive 144.34 Gretchen Landry 1426Arden View Drive 144.34 000484-000 000533-000Robert & Rie Anderson 1469Arden View Drive 144.34 x Robert & Sherrie Besser 1307Karth Lake Circle 302.56 000569-000 000572-000 x John & Cheryl Berg 4510Pleasant Drive 217.38 x Gregory Wagner 4101Gale Circle 141.33 000602-000 000605-000 x Monday Inc 1184Highway 96 W 141.33 Jonah & Kristin Berndt 1338Karth Lake Circle 123.04 000640-000 000759-000 x Daniel Yaman 1423Colleen Avenue 207.91 x Kristine Teut 1286Wyncrest Lane 245.42 000777-000 1522Colleen Avenue 301.79 000808-000Lee Ann Gryc 000841-000Brad Jacobsen 1295Wyncrest Court 206.41 000860-000 x Patrick & Bonnie Haik 1550Briarknoll Circle 212.16 x John Vojtech 1423County Road E W 141.33 001052-000 1812Venus Avenue 300.39 001065-000 x Angela Hames 001198-000Doris Canniff 3946Glenview Avenue 101.27 001255-000 x Joseph Mauricio 2027Thom Drive 168.21 x Caren Cushing 4401Old Highway 10 101.27 001271-000 001276-000 x Joan Carlson 4375Old Highway 10 101.27 x Wayne Erickson 4627Highway 10 190.32 001285-000 001344-000 x Paul Markegard 3757McCracken Lane 243.82 x Margaret Brunner 1387County Road E W 141.59 001477-000 001546-000 x Mark & Colleen Nagel 1469Arden Oaks Drive 167.78 x Dave Moberg 1611Lake Johanna Boulevard 365.01 001551-000 001575-000 x Gene Erickson 1761Lake Valentine Road 153.85 x Mary Fresonke 1681Brueberry Lane 144.34 001584-000 001602-000 x Scott Heineman 1707Valentine Avenue 146.21 x Tim Ronchak 1516Edgewater Avenue 165.38 001639-000 001671-000 x Renae Peterschick 3130Ridgewood Road 141.33 Peter Plisek 3466Glenarden Road 147.17 001775-000 001790-000 x Al & Sharon Mason 3208Shorewood Drive 151.89 x Christopher & Ann Whiting 1171Carlton Drive 287.55 001808-000 001884-000 x Michael Johnson 3223Lake Johanna Boulevard 179.92 Kristy Burns 1191Carlton Drive 147.00 001887-000 001893-000Charles Mertensotto 3491Lake Johanna Boulevard 296.77 x Joann Kulman 1468Bussard Court 109.37 001898-000 002016-000 x Catherine Callahan 2009County Road D W 280.12 x Courtney McCloskey 1876Grant Road 194.72 002096-000 002098-000 x David Neuberger 3330Dunlap Street 141.33 PriorUtility AccountCert.Property ID #CustomerArrears Property Address 002105-000 x Gregory Weeks 1873Stowe Avenue 156.00 x1404County Road E W 142.31 002144-000Troy Fields 002194-000 x Todd & Jennifer Spalding 3205Lexington Avenue N 141.55 x Lori Orth 1910Stowe Avenue 148.50 002279-000 002369-000 x Geraldine Hagen 1532Arden Place 141.51 x Chad Eiswald 1150Benton Way 210.41 002397-000 002470-000 x William & Susan Jensen 1984Edgewater Avenue 147.18 x Judie Prayfrock 1950Stowe Avenue 141.33 002476-000 002480-000Kellye Macleod 1113Benton Way 141.33 Deborah Fellows 1168Benton Way 172.51 002484-000 002487-000 x Robert Morrissette 2028Edgewater Avenue 343.13 x Paul Trites 1850Indian Place 197.67 002512-000 x1421Skiles Lane 290.37 002590-000Scott & Cheryl Miles 002649-000 x Midwest Real Property Investment 3295Katie Court 364.86 002717-000 x Steve Mikkelsen 1478Dawn Circle 141.33 x David Laurion LTD 3820Cleveland Avenue N, Unit 600 81.80 002830-000 002893-000 x Kevin & Rebecca Norberg 1331Indian Oaks Circle 141.33 Steve Schmidt 3352Lake Johanna Boulevard 76.81 002989-000 4384Arden View Court 157.28 002996-000 x David Elias 003077-000 x Connie Nelson 4451Arden View Court 306.12 003180-000 x Stephanie Baldridge 1450Arden Place 141.33 x Joseph Ordos 4412Arden View Court 144.34 003444-000 003660-000 x Bryan & Kristin Jones 1305Tiller Lane 388.54 x Susan Payne 1192Benton Way 141.33 003858-000 003898-000Mary Speggen 4463Arden View Court 147.58 x Francis Madden 3143Lexington Avenue N 160.03 004036-000 004228-000Lynn Gondorchin 1901Stowe Avenue 111.61 x Jamie Jensen 1517Dawn Circle 549.63 004631-000 004713-000 x Dustin Foghe 4149Norma Avenue 213.44 James & Ann Marie Collins 1252Ingerson Road 240.99 004715-000 1388Colleen Avenue 141.33 005075-000Kasandra Kuchenmeister 005294-000Daniel Ascheman 3252Lake Johanna Boulevard 141.33 005368-000 x John Herber 1450Arden View Drive 148.12 Phat Tran 4541Lakeshore Place 213.14 005384-000 1751Glenview Avenue 141.33 005473-000Leslie Ashbach 005889-000 x Gary Findell 1401Skiles Lane 163.74 006150-000Chun Wang 4393Arden View Court 160.02 Kathryn Lovelace 4392Arden View Court 144.34 006360-000 006495-000 x Jonathan Thornton 1301Amble Road 151.43 x Shardae Okeleye 4416Arden View Court 144.34 007082-000 1971Thom Drive 141.33 007090-000 x Thea Kunicki 007114-000 x Dan Alstatt 3632Pascal Avenue N 155.95 007235-000 x Kurt & Erin Lynne Battles 1528McClung Drive 171.07 Tim & Judy Quesnell 1523Edgewater Avenue 80.25 007398-000 Total Delinquent 16,497.93 PUBLIC HEARINGS 7-A MEMORANDUM DATE: June 21, 2013 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Susan Iverson, Director of Finance and Administrative Services Pang Silseth, Accounting Clerk SUBJECT: Adopting and Confirming Special Assessments for Delinquent Utilities Background: Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated May 15, 2013, were mailed. These customers were informed of their delinquent account status and were asked to make payment of the delinquent balance by June 14, 2013. Utility accounts with an unpaid delinquent balance after June 14, 2013, would be certified to Ramsey County to be added to property taxes payable in 2014. The certification amount is equal to the unpaid delinquent balance and an eight percent penalty. A list of remaining delinquent utility accounts, as of June 15, 2013, is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Recommended Action: Motion to approve Resolution 2013-016, certifying the attached list of delinquent utility accounts to Ramsey County. P:\Admin\Council\Agendas & Packet Information\2013\06-24-13-R\Pang\Attachment A - Certfying Delinquent Utilities.doc AGENDA ITEM MEMORANDUM DATE:June 24, 2013 TO:Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Michelle Olson, Parks and Recreation Manager SUBJECT:Resolution 2013-028: Rice Creek North Regional Master Plan Amendment Requested Action Motion to approve Resolution 2013-028: Supporting the amendment of the Rice Creek North Regional Trail Master Plan. Background On January 21, 1998, The City of Arden Hills approved the Rice Creek North Regional Trail Corridor Master Plan. Due to the length of this document, staff did not include this with the packet. A copy is available for review by request. The Rice Creek North Regional Trail Corridor Master Plan was amended in January of 2003 by RamseyCounty Parks and Recreation and approved by the City by Resolution No. 03-18, incorporating an additional 49 acres into the plan generally referred to as the “Wildlife Corridor”(Attachment A). Ramsey County is seeking an amendment (Attachment B) to theRice Creek North Regional Trail Master Plan Amendment to accurately reflect current acquisition and development plans for the central portion of the trail corridor that runs from County Road I to County Road H just east of Interstate 35W, as well as a trail extension to the south that will connect with the Highway 96 regional trail. The amendment includes development within the existing corridor as well as on property yet to be acquired. The amendment has also been developed to fulfill the requirements of the Metropolitan Council for regional trail master plans as outlined in the 2030 Regional Parks Policy Plan. Once approved by the Metropolitan Council, Ramsey County will have the ability to seek funding for the development of these portions of theregional trail. It is intended that this amendment appends and updates the 1998 Rice Creek North Regional Trail Corridor Master Plan. As such, components of the trail outside of the TCAAP area and operational aspects of the original master planremain in effect.In an effort to provide clarity, this amendment replaces the 2003 Rice 12 Page of Creek North Regional Trail Master Plan Amendment so as to address the expanded Rice Creek North Regional Trail Corridor area. The replacement of the 2003 amendment is also needed because of the revised transportation plan proposed for the former TCAAP area. This amendment will eliminate the 2003 reference to a north/south road across the wildlife corridor connecting to County Road I. The proposed amendment is reflective of the development plan that was discussed and recommended by the City of Arden Hills in December of 2009 and Ramsey County in 2010.A resolution of support from the City is attached and is required by the Metropolitan Council (Attachment C). Changes to theRice Creek North Regional Trail Master Plan are primarily focused on the expansion of facilities made possible by the 29 acres of additional Trailhead Access area proposed to be transferred to Ramsey County Parks and Recreation from TCAAP. This area is in addition to the 49 acres that was identified in the 2003 amendment and has already been acquired. The new area extends to County Road I from the 2003 amendment property. Also added is a 150 foot corridor that will establish aregionaltrail corridor to Highway 96 on the south. The expansion of the Rice Creek North Regional Trail will facilitate site improvements to the existing Rice North Creek Regional Trail Corridor to include a regional trailhead; access drive and bituminous trail connections from County Rd I; X-C ski and staging area; natural surface grass trails/X-C trails; habitat restoration; improved connections to Rice Creek; improved trail connections; site remediation/clean up; and a trail extension from the existing RCNRT along the east side of the former TCAAP site to connect to the Highway 96 Regional Trail. Requested Action Motion to approve Resolution 2013-023: Supporting the amendment of the Rice Creek North Regional Trail Master Plan. Attachments Attachment A: Rice Creek North Regional Trail Master Plan Amendmentand agenda item (2003). Attachment B: Proposed Draft Amendment to the 2003 Rice Creek North Regional Trail Master Plan Amendment. Attachment C:Resolution 2013-028: Supporting the amendment of the Rice Creek North Regional Trail Master Plan Amendment. 22 Page of Attachment A RICE CREEK NORTH REGIONAL TRAIL MASTER PLAN AMENDMENT JUNE 18, 2013 DRAFT TABLE OF CONTENTS Planning Framework .....................................................................................3 Overview .....................................................................................3 Metropolitan Regional Parks and Open Space System ..............3 Ramsey County Parks and Recreation .......................................3 History ........................................................................................6 Citizen Participation ...................................................................8 Demand Forecast ........................................................................8 Existing Conditions ........................................................................................11 Boundaries and Acquisition Costs ...........................................11 Natural Resources Inventory ....................................................11 Historic Resources Inventory ...................................................14 The Plan ........................................................................................................14 Development Concept ...............................................................14 Stewardshp Plan ......................................................................18 Public Services ........................................................................19 Conflicts ....................................................................................19 Accessibility .............................................................................19 Implementation .............................................................................................19 Phasing and Priorities ..............................................................20 Operations ...............................................................................20 Public Awareness ....................................................................22 Appendix .......................................................................................................23 List of Figures Figure 1: Regional Trail System from the Mississippi River to th Figure 2: Regional Trail System around the Rice Creek North Regi Figure 3: Evolution of the Rice Creek North Regional Trail Corri Figure 4: Rice Creek North Regional Trail 3/4 Mile and 3 Mile Se Figure 5: Metropolitan CouncilÔs Regionally Significant Natural Figure 6: Minnesota Land Cover Classification System (MLCCS) ... Figure 7: Existing Conditions ...................................................16 Figure 8: Master Plan Development Concept ...........................17 List of Tables Table 1: Metropolitan Council 2011 Annual Use Estimate .........9 Table 2: Population Projections .................................................9 Table 3: Development Cost Estimates ......................................20 Table 4: Operations Cost Estimates ..........................................21 RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 2 PARKS AND RECREATION PLANNING FRAMEWORK Overview The purpose of the Rice Creek North Regional Trail Amendment is the development, preservation, management, and improvement of th expansion to the Rice Creek North Regional Trail. The Rice Cree Regional Trail is located in the northwest corner of Ramsey Coun is 4 miles in length and is part of a 14-mile regional trail cor from the Chain of Lakes within Anoka County to the Mississippi R way of Long Lake Regional Park. The trail corridor includes Rice oodplain. This amendment appends and updates the 1998 Rice Creek North Reg Trail Corridor Master Plan for this portion of the Rice Creek No The amendment guides the development, preservation, management, and Trail, referred to in this document as the Rice Creek North Regi improvement of the existing Rice Creek ort to provide clarity, this amendment replaces the 2003 North Regional Trail. Rice Creek North Regional Trail Master Plan Amendment so as to a expanded Rice Creek North Regional Trail Corridor area. This ame ll the requirements of the Metropolitan Council for regional trail master plans as outlined in the 2030 Regional Parks Policy Metropolitan Regional Parks and Open Space System Regional parks and trails are developed in the Twin Cities Metro 2030 Area to preserve green space for wildlife habitat and provide a Regional Parks Policy Plan Amended July 25, 2012 of natural resource-related recreational opportunities. Establis the Regional Parks and Open Space System is managed by the Metro Council in partnership with cities, counties, and special park d the operation of the system is the responsibility of cities, cou special park districts, the Metropolitan Council supports it wit funding, and advocacy. Each implementing agency, such as Ramsey is responsible for the development of a master plan for its regi open space system components. In 2012, the system includes 51 re parks and park reserves, 231 miles in 38 regional trails, and se recreation features. Ramsey County Parks and Recreation Ramsey County is the most densely population county in the State Minnesota. The Ramsey County Parks and Recreation system encompa over 6,500 acres consisting of six regional parks, six regional ve golf courses and numerous recreation facilities. The park and open space areas held by Ram represent the largest undeveloped land area in the county. Ramse Parks and Recreation works in cooperation with the Metropolitan the National Park Service, St. Paul Regional Water Services, Min Department of Natural Resources (MNDNR), its municipalities, and RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 3 MASTER PLAN AMENDMENT Figure 1: Regional Trail System from the Mississippi River to th governmental units to advance park, recreation, and leisure oppo for all Ramsey County residents. The mission of the Ramsey County Parks and Recreation Department (RCPRD) is to enhance the quality of life for the people of Ram by preserving, developing, maintaining and managing a system of open space, trail corridors and special use areas; and by provid around recreational programs, services and facilities which are ectively provided at a county level. Ramsey County Parks and Recreation this mission by: We acquire, protect and manage Open space preservation unique, fragile and aesthetically attractive natural resources that contribute positively to the urban landscape, and perform critic natural functions. We promote positive environmental Nature interpretation values through an increased awareness, knowledge and appreciatio of natural resources and natural processes. We sponsor or co-sponsor Outdoor recreation programming recreation programs that encourage development of resource- oriented outdoor recreation skills and promote wellness. We RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 4 PARKS AND RECREATION Figure 2: Regional Trail System around the Rice Creek North Regi RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 5 MASTER PLAN AMENDMENT also organize special events that introduce people to recreation opportunities available within the system. We provide areas, facilities and Special recreation services cance to meet specialized indoor or outdoor recreation needs of Ramsey County residents. We provide diverse and accessible areas and Park services facilities primarily for self-directed Ramsey County resource-or outdoor recreation that complement the natural features of each site. We coordinate establishment of a Ramsey County- Trail services cant natural and cultural features and implement those segments of cance that are located on Ramsey County park and open space land. History The 14 mile Rice Creek North Regional Trail extends from Rice Cr Regional Trail at Long Lake Regional Park to Rice Creek Lake Cha Lakes Regional Trail in Anoka County. Development of the Ramsey segment of the Rice Creek North Regional Trail has occurred as o arose. The amendment area represents the central portion of the County segment of the Rice Creek North Regional Trail corridor e approximately from County Road H to County Road I just east of I 35W, as well as a trail extension to Highway 96. This central po available for acquisition and development only in the last decad the decommissioning of the Twin Cities Army Ammunition Plant (TC property and its availability for other uses. At its largest extent, the TCAAP property occupied 2,370 acres i northern third of Arden Hills. It was bounded by Highway 96 on t Highways 10 and 35W on the west, Lexington Avenue on the north a County Road I on the north. The development and operation of the site as a federal small arms ammunition plant began in 1941 and 1976. The site was developed with more than 300 buildings and at had 26,000 workers, 37 miles of roads, 83 miles of sewer, and 40 electric and telephone. Between 1974 and 1985 the federal govern started decommissioning the property. Production of special muni continued on a limited basis in some areas until 2005. According to the City of Arden Hills Comprehensive Plan, plans f transfer and redevelopment of the property began in the 1980s. the years these plans have evolved and become more detailed. In the TCAAP Framework Plan (commonly referred to as the Vento Plan was developed by the TCAAP Reutilization Commission appointed by Congressman Bruce Vento. In 2002 the City of Arden Hills worked Development and its partners on a redevelopment plan (commonly c One of the TCAAP structures that will the Ryan Plan) that was ultimately withdrawn due to economic infeasibility need to be removed from the Rice Creek cant redevelopment has yet to occur, much of North Regional Trail Corridor property. RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 6 PARKS AND RECREATION 1998 Plan2003 Amendment2013 Amendment Figure 3: Evolution of the Rice Creek North Regional Trail Corri the TCAAP property has been transferred or leased to other publi ed 113 acres of TCAAP property to be acquired for the regional trail corridor. Located in the n corner of TCAAP, the property includes Rice Creek, an archaeolog and wildlife habitat. This property was transferred to Ramsey Co in 2006 by the National Park Service as part of the Federal Land Program. Ramsey County is obligated to make the site available f recreational use, as well as preserve and protect the one acre a site located on the property. A trail and trail bridge has been this property. The 2003 Rice Creek North Regional Trail Master Plan Amendment a ed an additional 49 acres of TCAAP property to be acquired as a wildlife corridor. This property, already been acquired, was located to the east of the initial tr area. The wildlife corridor was considered a critical link to th Arden Hills Army Training Site (AHATS). In 2012, a Joint Powers Agreement (JPA) established a partnershi Ramsey County and the City of Arden Hills with the goal of the r RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 7 MASTER PLAN AMENDMENT and productive reuse of the remaining 427-acre TCAAP site. Ramse will purchase the TCAAP site from the U.S. Government and will w Bolander and Sons to remediate the site to residential standards the demolition of the remaining buildings. As part of these most recent negotiations, an additional 60 acre to be transferred to Ramsey County Parks and Recreation for the North Regional Trail Corridor to be added to the wildlife corrid This area extends to County Road I and will facilitate the const a trailhead entry driveway and additional trails. Also added is corridor that will establish a trail and prairie corridor to Hig south. The acquisition and development of these parcels is the n of the Rice Creek North Regional Trail Amendment. Citizen Participation The development of the Rice Creek North Regional Trail has been rst developed a preservation and c planning around this segment of the Rice Creek North Regional Trail became more once the decommissioning and redevelopment of TCAAP became a rea Numerous opportunities for public involvement have occurred both orts and as part of the larger TCAAP redevelopment discussions. As part of this amendment process, Ramsey County Parks and Recre presented the Master Plan Concept as part of an informational me held by the City of Arden Hills on the demolition and remediatio as part of the TCAAP project. This May 7, 2013 meeting was atten where possible. Placeholder: Public review summary after public review is comple Demand Forecast The expansion of the Rice Creek North Regional Trail enhances re opportunities and protection of natural areas. The development o regional trail has occurred as opportunities arise with each new eliminating gaps and increasing the overall attractiveness of th for recreational use. It is anticipated that this section of the Regional Trail will have visitor demand similar to other nearby of the regional trail system (Table 1). The use of the Rice Cre Trail is anticipated to continue to rise due to urban recreation the anticipated population growth of the trail service area. Tra number one desired recreation facility in poll after poll due to According to Metropolitan Council, to be enjoyed by people of all ages, abilities and income. Accor two-thirds of people using recreational 2008 Metropolitan Council Regional Parks and Trails Survey, at l facilities are using trails. thirds of people using recreational facilities in the metro area RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 8 PARKS AND RECREATION Table 1 Metropolitan Council 2011 Annual Use Estimate RAMSEY COUNTY Rice Creek North Regional Trail79,30024,300104,4000207,900 Rice Creek West Regional Trail56,70017,30074,6001,900150,500 Highway 96 Regional Trail182,00055,700239,7002,900480,400 Long Lake Regional Park207,40036,900198,50029,000471,700 ANOKA COUNTY Rice Creek North Regional Trail28,1008,60037,000073,600 Rice Creek West Regional Trail135,60041,500178,600300355,900 Table 2 Population Projections Arden Hills9,55212,90026% Mounds View12,15513,4009% New Brighton21,45622,8006% Shoreview25,04329,00014% trails. Among these trail users, biking and walking are the most recreation form, while running, inline skating, and dog-walking popular. Growth in the Rice Creek North Regional Trail is also anticipate population growth of the surrounding communities. Metropolitan C studies indicate that 1/2 of regional trail users live within 3/ (core service area) and 3/4 live within 3 miles of the trail (pr area). As shown in the Table 2, the communities surrounding this of the Rice Creek North Regional Trail are all anticipated to in cant growth, located in Arden Hills is anticipated to occur in the area immediately adjacent to the amendment area as of the redevelopment of the 427 acres in TCAAP. The City of Arde in partnership with Ramsey County as part of the Joint Developme Authority, is in the process of revising the master plan for the an Alternative Urban Areawide Review (AUAR), and preparing devel regulations to support the redevelopment of the site. A portion will be undergoing a 30 month environmental remediation that wil complete in 2015. When development occurs the site is anticipate a mixture of commercial and residential uses. It is anticipated open space areas within the TCAAP redevelopment area will connec Rice Creek North Regional Trail corridor. RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 9 MASTER PLAN AMENDMENT Existing Regional Trail Planned Regional Trail Amendment Area 3/4 and 3 mi. User Areas 3 miles Residential Parks Metropolitan Council studies have found 1/2 of trail users live within 3/4 mile of a trail while 3/4 of users live within 3 miles. Figure 4: Rice Creek North Regional Trail 3/4 Mile and 3 Mile Se RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 10 PARKS AND RECREATION EXISTING CONDITIONS Boundaries and Acquisition Costs The Rice Creek North Regional Trail Connection links Rice Creek Regional Trail to a new trail on County Road H over Hwy 10 and t ned by the Arden Hills Army Training Site (AHATS). This boundary will be secured The trail corridor runs along the AHATS boundary in a 150 wide swath from Highway 96 to the existing Rice Creek Trail. There is also an additional acquisition of land to extend the gr from the proposed parking/staging/trailhead area to Hwy I (TCAAP B&C). This area will also be fenced to the east to limit access Long term plans supported by the Minnesota Amateur Sports Commis would extend some winter access into the AHATS property for cros skiing. This site is important for increasing the habitat area a between existing restorations on site, Rice Creek Chain of Lakes Park and AHATS, which acts as a nature preserve. Purchase price of the land, through the transfer of land from th the National Park Service to Ramsey County, will be minimal. As cant clean up and remediation costs that will be necessary in order for Ramsey Cou receive the transfer of the land. An estimate in March of 2012 a $615,000 worth of demolition and soil remediation to bring the l suitable level. Natural Resources Inventory Acquisition proposed in the 2013 amendment. cant Natural Resource Areas based on ecological attributes including patch size, shape diversity, and adjacent land use. Rice Creek North Regional Trai ed as Regionally cant: the Rice Creek Chain of Lakes Regional Park, the AHATS pr and Long Lake Regional Park. cation oodplain, grasslands with patches of deciduous forest and woodlands. Much of the natural vegetation has been highly de from past use as an army munitions plant and channelization of R Creek. Invasive species have become widespread. The most troubl species are reed canary grass. There are some areas of restored amendment area. Vegetation within the corridor is a mix of grasslands with patches of deciduous forest and woodlands. Rice Creek is the dominant natural feature in the amendment area ows for 28 RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 11 MASTER PLAN AMENDMENT miles southwest to the Mississippi River in Fridley. Sections of ed in the 2010 Rice Creek Watershed Management plan as impaired for aquatic life. During t ow, the creek provides an excellent watercourse for canoeing. ow and posts readings to the general public ow ranges have been established that are suitable for water trail users. Rice Creek meanders have bee in the Shoreview Unit of the trail corridor, but not in the amen ood plain near the creek with short embankments (8%-12% slopes) and gently rolling and steep sided knolls and ridges (10%-30% slopes) between eleva 900-910. The 49-acre wildlife corridor provides an important wildlife con between AHATS and Rice Creek. The amendment area provides impor habitat for birds, small mammals, and invertebrates, as well as nesting sites in the area. Rice Creek is the dominant water feature within the corridor. RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 12 PARKS AND RECREATION RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 13 MASTER PLAN AMENDMENT Historic Resources Inventory Inside of the existing loop trail and approximately 600 feet wes proposed trailhead is an archaeological sensitive area. Pre-cont Indian artifacts include both pottery and lithics (AUAR 2007). R development in the amendment area will not have any impact on th archeological sensitive area. Buildings on the site will be torn down and contamination addressed before the With the redevelopment of the TCAAP site, the existing buildings site is available for recreational use. structures will be torn down. Contamination and changes in land retaining these structures within the regional trail corridor an problematic. The story of TCAAP should instead be told through i signage and other methods. THE PLAN Development Concept The Rice Creek North Regional Trail Connection will link growing to and expand the regional trail network for recreation and non- transportation. It will also provide natural habitat areas and expand opportunities for natural resource based recreation. The trail connects into the existing regional and local trail ne Highway 96 Regional Trail Rice Creek North Regional Trail Local trail along Hwy I Future Cross Country Skiing Trails Recreation development in the Rice Creek North Trail Connection include: Bituminous Trail (12,000 LF) Natural Surface Trail (9,000 LF) for hiking Trailhead building with rest rooms Parking (100 stalls) Site amenities Entry drive Improved trail connections to Rice Creek Plans include the expansion of the existing bituminous trails Habitat restoration RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 14 PARKS AND RECREATION nding signage Potential cross country ski trails in conjunction with develop ski trails on the adjacent AHATS property Canoe/kayak access cant expansion of bituminous trail in the amendment area will be the Rice Creek North Regional Trail Connection. This 1.5 trail will extend from the existing wildlife area to Highway 96. be constructed within a 150 corridor that will follow the weste the AHATS property. New bituminous trail will also link the proposed trailhead and p north to County Road I. An at-grade trail crossing will be need Road I for pedestrian and cyclist safety. Approximately 9,000 feet of natural surface trail is planned to create a walking/cross country skiing loop that will connect into a futur country trail system. This will be accomplished working in conju AHATS and supported by the Minnesota Amateur Sports Commission. natural trail surface will give users the opportunity to walk an The creation of a trailhead parking lot restored prairie and Rice Creek wetlands. and entry drive will eliminate the need for users to cross County Road I from the A trailhead with a building and redeveloped parking lot will sup existing parking lot to access this portion uses. There will be 100 spaces of parking, restrooms, signage, s of the regional trail. and equipment storage. The Rice Creek North Regional Trail Connection will cross a prop road to access a future electrical substation. This crossing wil Stop signs will stop service vehicles before crossing the trail. signage along the trail and the road will notify drivers and tra intersection and to use caution. At grade crossing improvements are also anticipated at County Ro Highway 96. The County will work with appropriate jurisdictions of these crossings. Consistent with other Ramsey County regional trails, lighting wi provided at the trailhead and parking lot areas. At this time, n is anticipated. nding is the way people navigate from place to place. A consist nding system is essential for orientation, navigation and safet should be consistent across the system and should guide greenway to local services, cultural destinations, transportation connect Signage, as shown in the Ramsey centers, recreation destinations, cities, neighborhoods and othe The Rice Creek North Regional Trail will utilize the existing RC increase public awareness as the trail is Plan for consistency with other regional parks and trails. expanded. RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 15 MASTER PLAN AMENDMENT Figure 7: Existing Conditions RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 16 PARKS AND RECREATION Figure 8: Master Plan Development Concept RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 17 MASTER PLAN AMENDMENT Stewardship Plan The Rice Creek North Regional Trail Connection will be restored managed according to the 2008 Ramsey County Parks and Recreation Natural Resource Management Plan. ed as a priority area to restore to a combination of wetland, prairie and savannah habitats. The corridor provides habitat for birds, re and invasive species, will small mammals and invertebrates. be controlled on a variety of habitats with herbicides and bio-c orts are done in partnership with the Minnesota Department of Agriculture (MDA) and Minnesota Department of Natural Resourc (MNDNR). Habitat management assistance may also be provided by t Conservation Corps of Minnesota (CCM). The Rice Creek North Regional Trail area hosts a diverse variety Birds include nesting songbirds, waterfowl, and raptors. Larger include white-tailed deer, otter, coyotes, red fox and raccoons. The deer population is annually surveyed. If needed the deer her managed with special hunts under the Ramsey County Cooperative D Management Plan in partnership with New Brighton, Mounds View, A Hills and Shoreview. Nest boxes are provided for wood ducks and eastern bluebirds and towers for osprey. es restoration for Middle Rice Creek as a capital improvement project. This pro involve the restoration or re-meandering of more than 16,000 fee Creek from Howard Lake to the Mississippi River. The intent of t is to increase recreational use of Rice Creek as a regional wate ooding and control Rice Creek through channelization. Channelization is believed to resulted in an increase in sedimentation downstream within Long ows. ort between the RCWD, Anoka County, Ramsey County, the National Park Service, and the Friends of the River. RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 18 PARKS AND RECREATION Public Services cant new public services will be needed to accommodate the development of the Rice Creek North Regional Trail Connection. T proposed trailhead and parking lot will be accessed from County the park is established and visitor use increase, the intersecti be reviewed regularly to determine whether intersection improvem c volumes and preserve motorized and non- motorized transportation safety. Water and sanitary sewer services are planned to serve the restr the trailhead area. The trailhead facility is planned for constr RCPRD appropriation for the Parks and Trails Legacy Amendment Fu for 2018/2019. All existing sewer and watermains to the existing on the property are planned to be abandoned. It is anticipated t and water will be extended from mains on County Road I in conjun with the restroom construction. Conflicts ect the viability of the master plan amendment recommendations. Adjacent land uses include future mixed use development and the Arden Hills Army Training Site (AHATS). AHAT separated from the trail corridor by a fence with very limited a AHATS site. A portion of the trail corridor will also be colloca tension power lines. One access road is necessary for crossing t to a substation, and will be managed to have minimal impact on t Accessibility RCPRD is committed to providing universal accessibility at all t Ramsey County is part of the Ramey County Active Living Communit partnership which works to bring about and sustain changes in de transportation, and public/private policies to cultivate and sup of life that physical activity in our neighborhood and community easier. Care will be taken to design facilities that meet the re the American with Disabilities Act (ADA), as well as principles accessibility so as to provide all visitors with a meaningful ex Benches are located frequently along the Rice Creek Trail to support universal accessibility of the trail. RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 19 MASTER PLAN AMENDMENT Table 3 Development Cost Estimates Acquisition* $0 Demolition $205,000 Remediation $410,000 Parking Lot Reconstruction (100 cars) $151,732 Entrance Road $256,342 Trail Connections (12,700 linear feet) $362,010 Landscape Restoration $276,100 Site Amenities (benches, trash receptacles, bike racks, site sig Trailhead Building $275,000 Utility Extension (2,000 linear feet) $572,000 Other Site Improvements (remove existing bituminous, fencing) $6 Total $3,155,479 *Acquisition costs are site demolition and remediation IMPLEMENTATION Phasing and Priorities rst phase of the master plan is removal of existing buildings. is planned for 2014 and will be completed in conjunction with cl the larger TCAAP site. Construction of the trail itself is antic place in 2015/16. The building is in the Countys Capital Improv for 2018/19. Longer term development will include local connections along wit residential development and the future cross country ski facilit Minnesota Amateur Sports Commission. Both of these additions wil new users to the Rice Creek North Regional Trail. Natural resour conducted by RCPRD will be timed with development components. Operations Operations of the regional trail corridor will be the responsibi the RCPRD. Operations will continue to be handled as outlined in Operation Details section of the 1998 Rice Creek North Regional Corridor Master Plan. As stated in that plan, operation and maintenance services will be provided at a level that is appropriate for the Ramsey County Parks and Recreation will use and consistent with the current phase of development. The le be responsible for regular maintenance uenced by budget limitations and the activities like trail bridge repair. Countys operation and maintenance policies. Funding for mainten RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 20 PARKS AND RECREATION Table 4 Operations Cost Estimates Existing (per current operation/maintenance conditions $30,000 ed above) $100,000 and operation is appropriated from County tax revenue, supplemen by State appropriation for Regional Parks Operation and Maintena Funding. Regional parks and trails have general operating hours from ½ ho sunrise to ½ hour after sunset. Public use and enjoyment of the County park system is controlled Ordinance for the Control and Management of Park, Recreation and Space Areas and Facilities under the Jurisdiction of the Ramsey Board of Commissioners. This Ordinance, adopted in 1992 and ame 2007, will govern the conduct of the public during the use of th trail corridor, its facilities, and resources. The ordinance, pr appendix, incorporates pertinent Minnesota statutes and includes following sections: nitions 2. Regulations of Public Use 3. General Conduct 4. Regulation of Recreation Activity c and Parking 6. Enforcement 7. Miscellaneous ective Date s Department, will educate and direct the public in appropriate use, provide o rst aid, and ensure security along the regional will be responsible for enforcement of park hours. All trailhead access roads are equipped with gates t s Department patrol as needed. Fire services as needed are provide is the primary agency charged with Lake Johanna Fire Department. enforcement and safety in the trail corridor. RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 21 MASTER PLAN AMENDMENT Public Awareness RCPRD will use a variety of tools to promote awareness and use o regional trail system. This includes electronic and print commun cation, Twitter, Facebook, and press releases to local newspapers. The department ensure it is listed on Go Ramsey Communities, an interactive web mapping application that allows users to locate places to be act county. Ramsey County will also collaborate with Arden Hills, Sh New Brighton, Mounds View, and the Metropolitan Council to promo nding signage within the trail corridor will be updated as needed foll nding Master Plan for consistency with other regional parks and trails. RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 22 PARKS AND RECREATION APPENDIX AN ORDINANCE FOR THE CONTROL AND MANAGEMENT OF PARK, RECREATION CHAPTER II REGULATIONS OF PUBLIC USE AND OPEN SPACE AREAS AND FACILITIES UNDER THE JURISDICTION OF SECTION A — PARK HOURS THERAMSEY COUNTY BOARD OF COMMISSIONERS 1.Parks shall be open to the public during that period of time thirty (30) minutes before The County Board of Ramsey County ordains: sunrise to thirty (30) minutes after sunset. It shall be unlawful for any person to enter or remain in a park at any other time without a use permit, except when the park area or facility hours are otherwise designated by the Director, or the park area or facility CHAPTER I PURPOSE/DEFINITIONS is being used as part of an authorized Department program. SECTION A — PURPOSE 2.Any section or part of any park may be declared closed to the public by the Director This ordinance has been enacted pursuant to Chapter 383A, Laws of Minnesota, as at any time and for any interval of time, either temporarily or at regular and stated amended, which authorizes the Ramsey County Board of Commissioners to enact intervals, and either entirely or for certain uses as the Director shall find necessary. ordinances to govern the conduct of members of the public during their use and enjoyment of the Ramsey County Parks and Recreation system so as to further the safety, health, SECTION B – PERMITS enjoyment and welfare of all persons in the use thereof, and to protect public property and 1. Permits shall be required for the exclusive use of all or portions of specific areas, resources for posterity. buildings and other system facilities for conducting special events. Any person, group or association of persons required to obtain a permit shall file an application for SECTION B — DEFINITIONS such permit with the Director. 1.“Agent’’ shall mean any unpaid volunteers and any person employed or hired by a 2. Permittee shall be bound by this ordinance and any Department regulations in force contractor, concessionaire, or other person or firm to perform in a park or on other as though the same were inserted in said permit. open space property at the request or under contract with the County of Ramsey. 3. Permittee shall be liable for any loss, damage or injury sustained by the system or 2. “Amusement contraptions” means any contrivance, device, gadget, machine or any person by reason of the negligence of the person or persons to whom such structure designed to test the skill or strength of the user or to provide the user with permits are issued. any sort of ride, lift, swing or fall experience including, but not limited to, ball-throwing 4. Permittee shall not transfer or relinquish said permit to another person or group of contest device, pinball-type devices, animal ride devices, dunk tank, ball and persons without written authorization from the Director. hammer devices, trampoline devices and the like. 5. 3.“Board” shall mean and refer to the Ramsey County Board of Commissioners. The Director shall have the authority to revoke a permit. 4.“Controlled substance” means any drug, substance or immediate precursor in 6. It shall be unlawful for any person to disturb, harass or interfere with the grantee of a schedules 1 through 5 of Minnesota Statutes, Section 152.02. valid permit, or with any of the grantee’s property or equipment. 5.“Department” shall mean and refer to the Ramsey County Parks and Recreation Department. CHAPTER III GENERAL CONDUCT 6.“Director” shall mean and refer to the Director of Parks and Recreation — that person authorized by the Board to direct and administer the Parks and Recreation SECTION A – DESTRUCTION/DEFACEMENT OF PARK PROPERTY/SIGNS Department. It shall be unlawful for any person to intentionally deface, vandalize or remove park 7.“Employee” shall mean any full-time, part-time, permanent or temporary worker in the property, buildings, equipment or facilities; or intentionally deface, destroy, cover, damage employ of the Department. “Employee” shall also include unpaid volunteers and any or remove any placard notice, or sign or parts thereof, whether permanent or temporary, person employed or hired by a contractor, concessionaire, or other person or firm to posted or exhibited by the Department. perform work in a park or on open space property at the request of or under contract with the County of Ramsey.” SECTION B – DISTURBANCE OF NATURAL RESOURCES 8.“Motor vehicle” means a self-propelled vehicle or vehicle propelled or drawn by a It shall be unlawful for any person to: self-propelled vehicle which is operated on a highway, on the ground, in water, or in 1. Intentionally remove, alter, injure or destroy any natural resource without written the air. Motor vehicle does not include any vehicle which operates exclusively upon authorization from the Director; railroad tracks. 2. Dig trenches, holes or other excavation in a park without written authorization from 9.“Motorized recreation vehicle” means any self-propelled, off-the-road or all-terrain the Director; vehicle including, but not limited to, snowmobile, mini-bike, amphibious vehicle, 3. Plant or cultivate any plant, or release any animal into a park without written motorcycle, go-cart, trail bike, dune buggy or all-terrain cycle. authorization from the Director; or 10.“Natural resources” shall mean all flora and fauna within a park and the physical 4. factors on which they depend, including air, water, soil and minerals. Remove any device, apparatus or material installed for the protection, support or 11.“Park” shall mean and refer to any park, open space, arena, golf course, special-use preservation of any tree, shrub or plant. area, trail corridor or any other area owned, improved, maintained, operated or otherwise controlled by the Board for recreation or natural resource preservation SECTION C – DISTURBANCE OF WILDLIFE purposes. It shall be unlawful for any person to: 12.“Park waters” shall mean and refer to any lake, pond, river, stream or other body of 1. Kill, trap, hunt, pursue, or in any manner disturb or cause to be disturbed, or have in water located wholly within the boundaries of a Ramsey County park or any public possession any species of wildlife found within the confines of any park, except that shoreline owned by or under the authority of the Board, including those waters lying fishing may be permitted in designated areas subject to the laws and regulations as within 300 feet of the waterfront immediately abutting park lakeshore. established by the State of Minnesota; or 13.“Peace officer” shall be as defined in Minnesota Statutes, Chapter 626.84, 2. Remove any animal, living or dead, from a park without written authorization from the subdivision c. Director. Any animal so removed or taken contrary to the provisions of this ordinance 14.“Permit” shall mean the written permission that must be obtained from the or laws of the State of Minnesota shall be contraband and subject to seizure and Department to carry out certain activities. confiscation. 15.“Person” or “persons” shall mean individuals, firms, corporations, societies, or any group or gathering whatsoever. SECTION D – LITTERING 16.“Pet” means any animal that is domesticated or kept as a companion. It shall be unlawful for any person to deposit, scatter, drop or abandon in any park, any 17.“Roller-skate” is the act of riding or propelling oneself by human power or gravity on paper, bottles, cans, sewage, waste, trash or other debris, except in receptacles provided wheeled devices that are worn on a person’s feet or stood upon by a person. “Roller- by the Department for such purpose. No person shall deposit in any receptacle in any skates” specifically include, but are not limited to, traditional roller-skates, in-line park, any accumulation of waste or trash generated outside the boundaries of the park. roller-skates, roller-skis, skateboards and scooters. 18.“System” shall mean and refer to the Ramsey County Parks and Recreation system SECTION E – DISTURBING THE PEACE – CONDUCT which includes the sites and facilities owned, maintained and operated by or It shall be unlawful for any person to: otherwise under the authority of the Board, pursuant to Chapter 383A, Laws of 1. Use threatening, abusive, insulting, obscene or indecent language, or commit, Minnesota. perform or engage in any lewd, lascivious, obscene or indecent act; 19.“Weapon” means any device including, but not limited to, firearms, bows, slings and 2. Engage in fighting, quarreling, wrangling, raucous clamor or tumult; spring guns from which a shot or a projectile of any type is discharged or propelled 3. by means of an explosive, gas, compressed air, elastic or other means. Disturb, harass or interfere with any park user or user’s property; or 20.“Wildlife” shall mean any living creature, not human, wild by nature, including but not 4. Solicit or ask anyone to commit, perform or engage in any lewd, lascivious, obscene limited to mammals, birds, fish, amphibians, insects, reptiles, crustaceans and or indecent act of behavior. mollusks. “Wine” means a vinous beverage containing not more than 14 percent alcohol by volume. SECTION F – ALCOHOL AND CONTROLLED SUBSTANCES It shall be unlawful for anyperson to: RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 23 MASTER PLAN AMENDMENT 1.1. Use, possess or sell any alcoholic beverages in violation of Minnesota Statutes; Start or maintain a fire in any park, except small (not larger than three feet in 2. diameter) recreational fires in fireplaces or fire rings provided for that purpose; Serve, possess, or consume any alcoholic beverage except: 2. a) Start or maintain cooking fires, except in grills provided for that purpose. Private grills beer and wine in areas designated by the Director, or may be used in designated areas provided that all ashes and residue therefrom are b) by permit or concessionaire agreement approved by the Board. disposed of in containers provided for such disposal; 3. Consume or possess any alcoholic beverage at sites where the Department or its 3. Leave a fire unattended or fail to fully extinguish a fire; or agent is a licensed vendor of alcoholic beverages unless purchased at that site; 4. Scatter or leave unattended lighted matches, ashes, tobacco, paper or other 4. Possess or bring beer or wine into a park in kegs, barrels or other tap quantities, combustible material. except as authorized by special permit; or 5. Use, manufacture, possess, sell, give away, barter, exchange, distribute or otherwise SECTION 0 - AVIATION transfer any controlled substance, except on a lawful prescription by a person It shall be unlawful for any person to use park property for a starting or landing field for licensed by law to prescribe and administer controlled substances. aircraft, hot air balloons, parachutes, hang gliders or other flying apparatus without written authorization from the Director. SECTION G – GAMBLING It shall be unlawful for any person to gamble or participate in any game of chance for a SECTION P - AMUSEMENT CONTRAPTIONS consideration of items of value, except as may be permitted by the Board in accordance It shall be unlawful for any person to bring in, set up, construct, manage or operate any with Minnesota Statutes. amusement or entertainment contraption, device or gadget without written authorization from the Director. SECTION H – POSSESSION AND USE OF FIREARMS/DANGEROUS WEAPONS/FIREWORKS SECTION Q - ENGINE-POWERED MODELS AND TOYS It shall be unlawful for any person to: It shall be unlawful for any person to fly or use any fuel or electric powered model aircraft, 1. Possess within park property, fire or discharge, or cause to be fired or discharged boat, car or rocket, or like-powered toy or model without written authorization from the across, in or into any portion of the park, any gun or firearm, spear, bow and arrow, Director. This section shall not apply to models or toys which are powered by hand-wound crossbow, sling shot, air or gas weapon, or any other dangerous weapon or springs, rubber, or other elastic materials, or by inertial flywheels. projectile, except for purposes designated by the Board in areas and at times designated by the Board; SECTION R – UNLAWFUL OCCUPANCY 2. It shall be unlawful for any person to enter in any way, any building, installation or area that Possess, set off or attempt to set off or ignite any firecracker, fireworks, smoke may be under construction, locked or closed to public use; or to enter, remain in, or be bombs, rockets, black powder guns or other pyrotechnics without authorization from upon any building, installation or area after the posted closing time or before the posted the Director; or 3.opening time, or contrary to the posted notice in any park. Possess or carry in any park, any airgun, bow and arrow, knife with a blade three (3) or more inches in length, slingshot, dart or projectile thrower, or any other dangerous SECTION S – INTERFERENCE WITH EMPLOYEE PERFORMANCE OF DUTY or illegal weapon. It shall be unlawful for any person to impersonate any employee or agent of the Department or interfere with, harass or hinder any employee or agent in the discharge of Nothing in this section shall be construed to prevent the recreational use of bow and arrows duties. on officially established target ranges.Any unauthorized or illegal weapon within a park shall be subject to seizure by a peace officer. SECTION T – PETS IN PARKS It shall be unlawful for any person to: SECTION I – AUDIO DEVICES 1. Cause or allow any pet to roam or be at large in any park; It shall be unlawful for any person to operate or play any musical instrument, radio, 2. television, record or tape player, loudspeaker, public address system or sound amplifying Permit a pet, except guide animals to assist a blind or impaired person, to enter any equipment of any kind in any park in such a manner that the sound emanating therefrom is beach area, picnic area, nature interpretive area, wildlife refuge, golf course, park audible beyond fifty (50) feet of the set or instrument and, subsequently, interferes with use building or park shelter; of the park by others or disturbs the residents of adjacent properties. 3. Bring a pet into an authorized area of a park unless caged or on a leash not more than six (6) feet in length, except in a designated pet exercise or training area; SECTION J – LOITERING 4. Permit a pet to disturb, harass or interfere with any park visitor, park visitor’s property It shall be unlawful for any person to: or park employee; 1. Enter any comfort station or restroom, washroom or toilet facilities set apart or 5. Tether any animal to a tree, plant, building or park equipment; designated for the opposite sex, except a minor in the custody and under the 6. Have custody or control of any pet in a park without possessing and using an supervision of a parent or guardian, or a person attending to or assisting a appropriate device for cleaning up pet feces and disposing of the feces in a sanitary handicapped person; or manner; or 2. Lurk or loiter in or around the toilet or other system facility, except to use or wait for 7. Permit any pet or domestic animal to graze or browse in any park. an accompanying person using such facility for the purpose for which it is intended. SECTION U – UTILITIES SECTION K – PARADES/ENTERTAINMENT/PUBLIC MEETINGS It shall be unlawful for any person to locate, construct or erect any sewer, gas pipe, water It shall be unlawful for any person to conduct processions, parades, pageants, ceremonies pipe, hydrant, lamp post, telephone or electric post, conduit, pump, lift station or other utility exhibitions, celebrations, training exercises, speeches, entertainment or other public feature in any park without approval of the Board. Every person, firm or corporation who gatherings through or in any park, except with written authorization of the Director. receives a contract or permit to do work shall, after such work has commenced and until same has been completed, isolate the construction area by security fencing, warning lights SECTION L - COMMERCIAL USE/SOLICITATION/ADVERTISING/PHOTOGRAPHY and signs, or other appropriate measures that will protect the public from exposure to It shall be unlawful for any person to: danger and prevent unnecessary accidents. 1. Solicit, sell or otherwise peddle any goods, ware, merchandise, services, liquids or edibles in a park, except by authorized concession or written authorization from the SECTION V – LOST AND FOUND ARTICLES Director; Lost or mislaid articles, money or personal property which are found in any park shall be 2. Operate a still, motion picture, video or other camera for commercial purposes in a delivered or turned over to the Ramsey County Sheriff’s Patrol Station or to the nearest on- park without written authorization from the Director; or duty peace officer. Property will be disposed of in accordance with Minnesota Statutes 3. Expose, distribute or place any sign, advertisement, notice, poster or display in a 345.15. park without written authorization from the Director; or 4. SECTION W – PEACE OFFICERS AND EMPLOYEES Distribute or disseminate any leaflets, pamphlets, circulars, handbills, advertisements It shall be unlawful for any person to: or other written or printed material without the written authorization of the Director. 1. Willfully resist, refuse or fail to comply with any order, direction or request lawfully SECTION M - SOLICITING DONATIONS given by any peace officer, Department employee or agent acting under the authority It shall be unlawful for any person to beg or solicit alms, donations or contributions within a of the Board and in accordance with this ordnance; or park. 2. Interfere with or, in any manner, hinder any Department employee, agent or peace officer during the performance of assigned duties. SECTION N - FIRES It shall be unlawful for any person to: RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 24 PARKS AND RECREATION 9. SECTION X -- POSTED REGULATIONS, DIRECTIONAL SIGNS AND GRAPHICS Launch or remove any watercraft from park waters without inspecting the watercraft It shall be unlawful for any person to disregard or fail to comply with any posted regulations, and trailer for aquatic vegetation, removing and properly disposing of said vegetation directional signs and graphics, barriers or other control devices located within any park. in containers provided. SECTION Y – ENCROACHMENTS It shall be unlawful for any person to encroach on park property with such items as fences, SECTION E – BICYCLING gardens, other personal property, or to disturb the natural landscape, vegetation or It shall be unlawful for any person to: structures on park property or otherwise use park property for private use. All setbacks and 1. Operate a bicycle, except on paved bike trails and roadways, and except as close to other local zoning regulations are in effect and apply against properties adjacent to a the right hand side of the paved bike trail or roadway as conditions permit; County Park as they would against property adjacent to private property. 2. Operate a bicycle on unpaved trails, except at areas and times designated for that purpose; 3. Operate a bicycle in violation of Minnesota Statutes, Chapter 169, “Highway Traffic CHAPTER IV REGULATION OF RECREATION ACTIVITY Violation’’; or 4. SECTION A – PICNICKING Ride or operate a bicycle, except in a prudent and careful manner or at a speed It shall be unlawful for any person to: faster than is reasonable and safe with regard to the safety of the operator and other 1. persons in the immediate area. Assume exclusive use of a reservation picnic site or shelter without a permit; 2. Use a portion of a reservation picnic area or shelter without a permit if the area is SECTION F – GOLF reserved by a permitted group; It shall be unlawful for any person to: 3. Conduct picnic activity at reservation picnic sites contrary to a permit, or otherwise 1. Hold a tournament under the jurisdiction of the Board without having procured a violate provisions of a permit; or permit; 4. Set up temporary shelters, tarps, canopies and other such devices without a permit. 2. Drive, putt or, in any other manner, play or practice golf, except in areas specifically designated for such use; or SECTION B – SWIMMING 3. Enter or exit any golf course, except through designated access points. It shall be unlawful for any person to: 1. Bathe, wade or swim in any park waters, except in such areas specifically designated for such use; SECTION G – GAMES 2. Intentionally expose his or her genitals, pubic area, buttocks or female breasts below It shall be unlawful for any person to engage in any potentially dangerous games involving the top of the areola with less than a fully opaque covering while wading, swimming thrown or propelled objects such as baseballs, horseshoes or similar objects, except in or using any beach or other area within a park, if ten (10) years of age or older; areas specifically designated for such use. 3. Take glass bottles or glass containers of any kind into a designated beach area; 4. Start or maintain a fire or grill in a designated beach area; SECTION H – CROSS-COUNTRY SKIING 5. It shall be unlawful for any person to: Scuba dive in a designated swimming area, except by written authorization from the 1. Director; or Cross-country ski in any park, except on designated trails at designated times when 6. weather conditions permit; Bring into or use at any beach any innertube, life raft or other inflatable or buoyant 2. object intended to support a person, except U.S. Coast Guard approved life jackets Cross-country ski in any park in violation of Minnesota Statutes, Section 85.41 – or vests when properly attached. Cross-country Ski Passes; 3. Cross-country ski on park trails contrary to rules and regulations established by the SECTION C – FISHING Director or in violation of any posted trail sign; or It shall be unlawful for any person to: 4. Use cross-country ski trails during the cross-country ski season for any activity other 1. Fish in a park in violation of any provisions of Minnesota Statutes; than cross-country skiing. 2. Fish in a prohibited area; 3. SECTION I – HORSEBACK RIDING Take any fish, frog, turtle or crayfish by spearing, archery, netting, trapping from park It shall be unlawful for any person to ride or drive a horse in any park, except in areas waters or from any shoreline, pier or dock under the jurisdiction of the Board; specifically designated for such use. 4. Fish in a reckless or careless manner so as to create a nuisance or to endanger the safety of other park users; 5. Cut a hole in the ice of any park waters, except where ice fishing is permitted and SECTION J – CAMPING then only when said hole is less than ten (10) inches in diameter. It shall be unlawful for any person to establish or maintain any camp or other temporary 6. Erect a permanent or portable ice fishing shelter on any park waters without a permit; lodging or sleeping place in any park, except by written authorization from the Director, and 7. then only in areas specifically designated for such use. Move an ice fishing shelter onto or off of the ice from any park, except from access points designated by the Director; or 8.SECTION K – ROLLER-SKATING Leave an ice fishing shelter unattended on park land. It shall be unlawful for any person to: 1. SECTION D – BOATING Roller-skate in a park, except on paved bike/hike trails unless posted otherwise; 2. It shall be unlawful for any person to: Roller-skate in a park, except in a prudent, careful manner and at a speed that is reasonable and safe with regard to the safety of the operator and other persons in 1. the immediate area; Launch or land any watercraft upon any waters within a park, except in designated 3. areas; Roller-skate in any park building or shelter, except by written authorization from the 2. Director; or Leave any watercraft unattended, except in designated areas; 4. 3. Roller-skate in any parking lot, except incidental travel between a motor vehicle and Operate any watercraft in a designated swimming area or other prohibited area; 4.an authorized use area. Operate any watercraft in park waters in violation of Minnesota Statutes, 86B, “Waters and Watercrafts’’; SECTION L – SNOWMOBILING 5. Launch, dock or operate any watercraft within 100 feet of any designated swimming It shall be unlawful for any person to: area; 1. Operate a snowmobile in any park or on any public trail or lake surface under the 6. Tow a person on water-skis, surfboard, kneeboard or innertube in a designated jurisdiction of the Board, except in areas and on trails and lakes specifically swimming area or enter a designated swimming area on such device; designated for such use; 7. Operate any watercraft in violation of rules and regulations limiting watercraft type, 2. Operate a snowmobile in any park or on any public trail or lake surface under the horsepower size, type of motor, direction of travel or speed; jurisdiction of the Board contrary to, or in violation of, Minnesota Statutes, Section 8. Operate any watercraft in such a manner that its wash or wake will endanger, harass 84.81-84.90, “Snowmobile Laws,’’ and Chapter 5: Natural Resources 51-59, or unnecessarily interfere with any person or property; or “Snowmobile Rules and Regulations’’ (all rules and regulations therein pertaining to “public land and water” shall apply on park property and park waters); RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 25 MASTER PLAN AMENDMENT 3.2. Operate a snowmobile in excess of speed limits specifically posted for such use or to Peace officers shall have the authority to seize, confiscate and impound any speed in excess of 15 miles per hour within 100 feet of any person fishing, fish substance, plant, animal, vehicle or other article which, upon probable cause, are house, pedestrian, skier, skating rink, sliding or other area where such operation found to be used or possessed in violation of this ordinance. would conflict with or endanger another person’s property; 4.SECTION B – FINES AND PENALTIES Operate a snowmobile within 150 feet of any residential shoreline on sanctioned Violations of this Ordinance shall be punished as a misdemeanor. lakes within Ramsey County, except at a speed of 15 miles per hour or less for the purpose of ingress and egress from the lake or for the purpose of parking such SECTION C – EMPLOYEE PERFORMANCE OF DUTY vehicles near the shoreline; Nothing in this ordinance shall prevent employees or agents of the Department from 5. Operate a snowmobile to tow any person, sled or other conveyance, except for by performing their assigned duties. the use of a rigid tow bar attached to the rear of such snowmobile (disabled snowmobiles shall be exempt); or CHAPTER VII MISCELLANEOUS 6. Operate a snowmobile in violation of any posted sign. SECTION A – REPEAL SECTION M – OTHER WINTER ACTIVITIES Existing park ordinance and any rules and regulations in conflict with this ordinance, or any It shall be unlawful for any person to ice skate, sled, coast, snowshoe or ski in a park, parts thereof, are hereby repealed, except that such ordinances, rules and regulations shall except at designated times and places. be deemed to be in force for the purpose of protecting any right vested, accrued or arising therefrom. CHAPTER V REGULATION OF MOTORIZED VEHICLES, TRAFFIC AND PARKIN SECTION B – CAPTIONS AND HEADINGS SECTION A – MOTORIZED RECREATION VEHICLE The captions and headings used herein are for convenience and reference only and do not It shall be unlawful for any person to operate a motorized recreation vehicle within a park, define or limit the contents of each paragraph. except in such areas and times as designated by the Board. SECTION C – SEPARABILITY SECTION B – VEHICLE OPERATION The provisions of this ordinance shall be separable and the invalidity of any section, It shall be unlawful for any person to: paragraph, subparagraph, subdivision or other part thereof shall not make void, impair, 1. Operate a motor vehicle within a park, except on roadways, parking areas, parkways invalidate or affect the remainder thereof. or other areas designated for such use; 2. Operate a vehicle at a speed in excess of 15 miles per hour or posted speed limits; CHAPTER VIII EFFECTIVE DATE 3. Operate a vehicle within a park in violation of posted regulations, Minnesota Statutes, Passed and approved this 11 th day of February, 1992. Chapter 169, County or Municipal Traffic Code, Orders or Directions of Peace Officers or Department Employees Authorized to Direct Traffic; Amendment passed and approved this 27 day of April, 2007. th 4. Drive or operate a vehicle on or along any roads, drives or parking lots which have been restricted, closed or posted with appropriate signs or barricades. The Director shall have the authority to order roads, drives or parking lots within any park closed during the process of construction, reconstruction or repair, or when, in the opinion of the Director, weather conditions render travel unsafe or unduly destructive. 5. Operate a vehicle in a careless or reckless manner; 6. Operate a vehicle which emits excessive or unusual noise, noxious fumes, dense smoke or other pollutants; 7. Fail to yield right of way to pedestrians and other trail users; 8. Wash, grease, change oil, service or repair any vehicle in a park, except disabled vehicles which shall be expeditiously made operational and removed; 9. Drink, consume or possess an open bottle or container of an alcoholic or intoxicating beverage in or on any motor vehicle when such vehicle is in a park; or 10. Cause any taxi, limousine or vehicle for hire to stand in a park for the purpose of soliciting or taking passengers other than those who have requested or were carried to the site by said vehicle, unless licensed by the Board. SECTION C – PARKING VEHICLES It shall be unlawful for any person to: 1. Park or leave a vehicle standing, except in a designated area and then only in a manner so as not to restrict normal traffic flow; 2. Leave a vehicle standing after posted closing hours, except by written authorization from the Director; 3. Park a vehicle adjacent to any curb painted yellow in any park; 4. Park in a space designated for handicapped parking only, except with handicapped vehicle license or permit; 5. Park or leave a vehicle without a trailer in a parking space designated for vehicles with boat trailers; or 6. Park a vehicle with a boat trailer, except in designated boat trailer parking areas. Vehicles illegally parked, disabled or abandoned may be towed away and impounded at the owner’s expense. Said vehicle may be sold, if unclaimed after 90 days, to pay towing and storage fees. CHAPTER VI ENFORCEMENT SECTION A – PEACE OFFICERS 1. Peace officers shall, in connection with their duties imposed by law, diligently enforce the provisions of this ordinance and may issue citations, arrest, arrest with warrant and eject from parks, persons acting in violation of the ordinance. RAMSEY COUNTY JUNE 18, 2013 DRAFT PAGE 26 PARKS AND RECREATION This page intentionally left blank RICE CREEK NORTH REGIONAL TRAIL JUNE 18, 2013 DRAFT PAGE 27 MASTER PLAN AMENDMENT Attachment C CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2013-028 A RESOLUTION SUPPORTINGTHE AMENDMENT TO THE RICE CREEK NORTH REGIONAL TRAIL MASTER PLAN WHEREAS, the Arden Hills City Council approved the Rice Creek North Regional Trail Master Plan in 1998 and approved an amendment to the master plan in 2003; and WHEREAS , the Arden Hills City Council unanimously adopted a resolution on December 21, 2009, identifying additional elements to be incorporated into the regional trail system, including the 49-acre Wildlife Corridor, a 30-acre Rice Creek South Regional Trail connection to the Highway 96 Regional Trail, and a 29-acre Trailhead Access to support recreational use of the Arden Hills Army Training Site (AHATS) property for seasonal trails; and WHEREAS , Ramsey County has submitted an amendment, attached as Exhibit A, to update the master plan for the portion of the Rice Creek North Regional Trail Master Plan that traverses the former Twin Cities Army Ammunition Plant Property (TCAAP) WHEREAS , the amendment incorporates additional area for the wildlife/trail corridor and site improvements to the existing Rice North Creek Regional Trail Corridor to include a regional trailhead; access drive and bituminous trail connections from County Rd I; X-C ski and staging area; natural surface grass trails/X-C trails; habitat restoration; improved connections to Rice Creek; improved trail connections; site remediation/clean up; and a trail extension from the existing RCNRT along the east sideof the former TCAAP site to connect to the Highway 96 Regional Trail; and WHEREAS, the amendment also incorporates a 150 foot corridor along the edge of the Arden Hills Army Training Site (AHATS) site to provide for a trail connection to Highway 96; and WHEREAS , the City of Arden Hills Staff have reviewed the plan and supports the amendment of the Rice Creek North Regional Trail Master Plan Amendment; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City of Arden Hills supports the amendment of the Rice Creek North Regional Trail Master Plan. \\Metro-inet.us\ardenhills\Admin\Council\Agendas & Packet Information\2013\06-24-13-R\Michelle\2013-028, Supporting the Rice Creek North Regional Trail Master Plan Amendment.doc ADOPTED BY THE CITY COUNCIL OFTHE CITY OF ARDEN HILLS TH THIS 24DAYOF JUNE, 2013. _______________________________ David Grant, MAYOR ATTEST: ___________________________________ Patrick Klaers,CITY ADMINISTRATOR \\Metro-inet.us\ardenhills\Admin\Council\Agendas & Packet Information\2013\06-24-13-R\Michelle\2013-028, Supporting the Rice Creek North Regional Trail Master Plan Amendment.doc NEW BUSINESS 8-B MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor & City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director SUBJECT: Planning Case #13-008 Applicant: Bob Revoir for Mutual Service Life Insurance Company (aka Country Financial) Property Location: 2 Pine Tree Drive Request: Zoning Code Amendment and Conditional Use Permit Requested Action 1.Approve Ordinance 2013-007 in Planning Case 13-008 to amend Section 1320.05 of the Zoning Code regarding Schools for Higher Education, as presented in the June 24, 2013, report to the City Council. 2.Approve publishing a summary of Ordinance 2013-007. 3.Approve Planning Case 13-008 for a conditional use permit (CUP) at 2 Pine Tree Drive to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive, based on the findings of fact and submitted plans, as amended by the conditions of approval as presented in the June 24, 2013, report to the City Council. Background The City has received a proposal from Bob Revoir, Cushman & Wakefield, to obtain a CUP to allow a higher education use in the office building located at 2 Pine Tree Drive in the B-2 Zoning District. Mr. Revoir is a real estate broker representing Country Financial. Country Financial would like to lease space to Bethel University for administrative offices, classrooms, and meeting space. City of Arden Hills City Council Meeting for June 24, 2013 Page 1 of 5 This application includes two distinct requests: 1.Zoning Code Amendment to allow schools for higher education as a Conditional Use in the B-2 District. 2.Approval of a Conditional Use Permit to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive. The property located at 2 Pine Tree Drive includes a 5-story, 227,138 square foot multi-tenant office building. The property includes two parcels with a total size of 40.68 acres. Country Financial has vacated much of the building and is currently marketing the building for sale or lease. Bethel University would like to lease approximately 26,000 square feet for administrative offices, general and specialized classrooms, meeting rooms, common spaces, and other general educational and related purposes. Most classes will be held after regular business hours, although the tenant will also have some use of the space during normal business hours and weekends. According to information provided by Country Financial, Bethel students, guests, faculty, and administration will not exceed typical office parking usage during normal business hours. The applicant does not propose to add parking due to this use. At the June 5, 2013 Planning Commission meeting, Commissioners inquired about signage changes due to a Bethel University lease. Since then, Country Financial has indicated that they intend to accomplish any signage changes within the existing sign area on both of its monument signs. Zoning Amendment Evaluation The City does not have specific criteria for evaluating proposed Zoning Code amendments or additions. However, the following questions could be considered when reviewing the proposal: 1.Would the proposed use be compatible with the other uses in the B-2 District? 2.Would the proposed use be consistent with the purpose of the B-2 District? The June 5, 2013, Report to the Planning Commission included lists of similar uses that are currently permitted or allowed by a conditional use permit in the B-2 District. Higher education schools are currently permitted in the Mixed Business District (TCAAP) and allowed as Conditional Uses in the B-1 Limited Business, B-4 Retail Center, CC Civic Center and Mixed Residential Districts. City of Arden Hills City Council Meeting for June 24, 2013 Page 2 of 5 According to Section 1320.04 Subd. 7 of the Zoning Ordinance, the stated purpose of the B-2 District is as follows: 1.To be a place in which people can live, work and play. 2.To create a compact, architecturally diverse, pedestrian- and bicycle-friendly community with a distinct identity. 3.To provide a connected sidewalk system and places for people to gather and socialize. 4.To implement design standards to promote an attractive environment with lasting and sustainable value. 5.To group compatible retail and service business uses that tend to draw trade that is naturally interchangeable and promotes business prosperity. 6.To provide an adequate supply of business and professional service areas to meet the needs of residents. 7.To minimize the effects of traffic congestion, noise, odor, glare and similar safety problems. 8. adopted by the City Council on October 27, 2008. Conditional Use Permit Evaluation Criteria Section 1355.04 Subd 3 If the Zoning Code Amendment is approved the following CUP criteria would apply to schools for higher education in the B-2 District. Section 1355.04 Subd 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit Amendment. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1.Existing and anticipated traffic and parking conditions; 2.Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3.Drainage; 4.Population density; 5.Visual and land use compatibility with uses and structures on surrounding land; adjoining land values; 6.Park dedications where applicable; and the 7.Orderly development of the neighborhood and the City within the general purpose and intent of this ordinance and the Comprehensive Development Plan for the City. City of Arden Hills City Council Meeting for June 24, 2013 Page 3 of 5 Findings of Fact The Planning Commission Zoning Code Amendment Evaluation Findings: 1.The property at 2 Pine Tree Drive is located in the B-2 Zoning District. 2.The proposed use is compatible with the other uses in the B-2 District. 3.The proposed use is consistent with the stated purpose of the B-2 District. Conditional Use Permit Evaluation Findings: 1.The proposed use will primarily occupy the building and parking areas after normal business hours which will allow shared parking with weekday office users. 2.The proposal will have minimal impacts on noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste. 3.The proposal will not affect drainage on the property. 4.The proposal will not affect the population density on the property. 5.The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 6.The park dedication requirement does not apply in this application. Recommendation The Planning Commission reviewed this application at their June 5, 2013, regular meeting, and held a public hearing. Based on the findings of fact and the plans submitted, the Planning Commission voted unanimously (4-0) to recommend approval of the application subject to the following three conditions: 1.The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2.The applicant will apply for City approval for any changes to exterior signage. 3.The applicant will request an amendment to the Conditional Use Permit for any increase in square footage or in intensity of the higher education use. Requested Action 1.Approve Ordinance 2013-007 in Planning Case 13-008 to amend Section 1320.05 of the Zoning Code regarding Schools for Higher Education in the B-2 District, as presented in the June 24, 2013, report to the City Council. City of Arden Hills City Council Meeting for June 24, 2013 Page 4 of 5 2.Approve publishing a summary of Ordinance 2013-007. (4/5 Vote) 3.Approve Planning Case 13-008 for a conditional use permit (CUP) to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive, based on the findings of fact and submitted plans, as amended by the conditions of approval as presented in the June 24, 2013, report to the City Council. Options 1.Approve the proposal as submitted. 2.Approve the proposal with conditions (Recommended Action). 3.Deny the application with reasons for denial. 4.Table for additional information. The motion to approve the Code Amendment is not dependent on approval of the CUP; however, approval of the CUP is dependent on approval of the Code Amendment. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 6, 2013. Pursuant to Minnesota State Statue, the City must act on this request by July 4, 2013 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments Attachment A: June 5, 2013, Approved Planning Commission Minutes Attachment B: Ordinance 2013-007 and Publication Summary Attachment C: June 5, 2013, Report to the Planning Commission City of Arden Hills City Council Meeting for June 24, 2013 Page 5 of 5 Attachment A ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 7 Chair Larson opened the public hearing at 6:45 p.m. Chair Larson invited anyone for or against the application to come forward and make comment. There being no additional comment Chair Larson closed the public hearing at 6:46 p.m. Commissioner Zimmerman moved and Commissioner Thompson seconded a motion to recommend approval of Planning Case 13-009 for a PUD Amendmentat 1201 County Road E based on the findings of fact and the submitted plans, as amended by the five conditions in the June 5, 2013, report to the Planning Commission. Commissioner Thompson supported the request and appreciated the style of the proposed monument signs. The motion carried unanimously (4-0). B.Planning Case 13-008; Zoning Code Amendment and CUP; Country Financial; 2 Pine Tree Drive Public Hearing Community Development Director Hutmacher stated the applicant has requested to amend Section 1320.05 of the Zoning Code to allow schools for higher education as a conditional use in the B-2 zoning district. The request also includes a conditional use permit (CUP) for Mutual Service Life Insurance Company (also known as Country Life Insurance Company and Country Financial) to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive. Both requests are as presented in the June 5, 2013, report to the Planning Commission. Community Development Director Hutmacher indicated the City has received a proposal from Bob Revoir, Cushman & Wakefield, to obtain a CUP to allow a higher education use in the office building located at 2 Pine Tree Drive in the B-2 Zoning District. Mr. Revoir is a real estate broker representing Country Financial. Country Financial would like to lease space to Bethel University for administrative offices, classrooms, and meeting space. This application includes two distinct requests: 1. Zoning Code Amendment to allow schools for higher education as a Conditional Use in the B-2 District. 2. Approval of a Conditional Use Permit to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive. Community Development Director Hutmacher explained Country Financial, located at 2 Pine Tree Drive, has applied for a Zoning Code amendment to allow higher education uses in the B-2 zoning district with a Conditional Use Permit. The property includes a 5-story, 227,138 square foot multi- tenant office building. Although the building address is located at 2 Pine Tree Drive, a small portion of the building and most of the parking lot is located on the parcel with the address of 12 Pine Tree Drive. The size of the parcels located at 2 and 12 Pine Tree Drive are 19.16 and 21.52 acres, respectively, for a total size of 40.68 acres. Country Financial has vacated much of the building and is currently marketing the building for sale or lease. Approximately 62% of the building is currently vacant. ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 9 Higher education schools are currently permitted in the Mixed Business District (TCAAP) and allowed as Conditional Uses in the B-1 Limited Business, B-4 Retail Center, CC Civic Center and Mixed Residential Districts. Community Development Director Hutmacher stated according to Section 1320.04 Subd. 7 of the Zoning Ordinance, the stated purpose of the B-2 District is as follows: 1. To be a place in which people can live, work and play. 2. To create a compact, architecturally diverse, pedestrian- and bicycle-friendly community with a distinct identity. 3. To provide a connected sidewalk system and places for people to gather and socialize. 4. To implement design standards to promote an attractive environment with lasting and sustainable value. 5. To group compatible retail and service business uses that tend to draw trade that is naturally interchangeable and promotes business prosperity. 6. To provide an adequate supply of business and professional service areas to meet the needs of residents. 7. To minimize the effects of traffic congestion, noise, odor, glare and similar safety problems. 8. accepted by the City Council on October 27, 2008. Community Development Director Hutmacher stated Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit Amendment. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1. Existing and anticipated traffic and parking conditions; 2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3. Drainage; 4. Population density; 5. Visual and land use compatibility with uses and structures on surrounding land; 6. Adjoining land values; 7. Park dedications where applicable; and the 8. Orderly development of the neighborhood and the City within the general purpose and intent of the Zoning Code and the Comprehensive Development Plan for the City. Community Development Director Hutmacher provided the Findings of Fact for review: Zoning Code Amendment Evaluation Findings: 1. The property at 2 Pine Tree Drive is located in the B-2 Zoning District. 2. The proposed use is compatible with the other uses in the B-2 District. 3. The proposed use is consistent with the stated purpose of the B-2 District. Conditional Use Permit Evaluation Findings: ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 8 It was noted Country Financial has received a request for leased space from Bethel University. Bethel would like to lease approximately 26,000 square feet for administrative offices, general and specialized classrooms, meeting rooms, common spaces, and other general educational and related purposes. Most classes will be held between 5:30 pm and 10:00 pm, Monday through Thursday. The tenant will also use the leased space during the hours of 8:00 am to 10:00 pm Monday through Friday and 8:00 am to 4:00 pm on Saturday, although this use will be more limited during normal business hours and weekends. According to information provided by Country Financial, Bethel students, guests, faculty, and administration will not exceed 4 per 1,000 rentable feet leased during normal business hours and no more than 8 per 1,000 rentable square feet after normal building hours. The property currently has approximately 777 surface parking stalls, or approximately one space per every 290 gross building square foot (one space per every 250 square feet of gross floor area is required by the Zoning Code for business and professional office uses). The applicant does not propose to add parking due to this use. The proposed use will not affect the exterior of the building. The tenant would like to sign a long-term lease for the facility with a scheduled occupancy date of August 15, 2013. Staff has prepared a draft amendment to Section 1320.05 (Land Use Chart) of the Zoning Code that adds School, higher education as a Conditional Use in the B-2 Zoning District. The applicant has submitted information addressing the request for a Zoning Code Amendment and CUP. Site Data Future Land Use Plan: CMU Community Mixed Use Existing Land Use: Commercial Zoning: B-2 General Business District Size: 40.68 acres (2 and 12 Pine Tree Drive) with a 227,138 square foot office building Topography: Relatively Flat Community Development Director Hutmacher reviewed the surrounding area, and the Plan Evaluation. Community Development Director Hutmacher stated the City does not have specific criteria for evaluating proposed Zoning Code amendments or additions. However, the following questions should be considered when reviewing the proposal: 1. Would the proposed use be compatible with the other uses in the B-2 District? 2. Would the proposed use be consistent with the purpose of the B-2 District? Community Development Director Hutmacher commented that the higher education use proposed by the applicant includes office, classroom and meeting space. Uses that allow office and assembly that are currently permitted in the B-2 District include: business service; medical office clinic; non- profit club or lodge; sports & fitness clubs; indoor commercial recreation; daycare facility for over 10 people; financial institution and service; and office. Office and assembly uses that are currently allowed as Conditional Uses in the B-2 District include: brewpub; house of worship; multiple occupancy building; public use; research & development facility; schools for specialized education; and indoor theater. ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 12 by the three conditions in the June 5, 2013, report to the Planning Commission. The motion carried unanimously (4-0). REPORTS A.Report from the City Council Councilmember McClung updated the Planning Commission on City Council activities from the May 13, 2013, City Council Meetingnoting the City Council voted to approve Planning Case 13- 005 for a sign standard adjustment at 1195 County Road E and Planning Case 13-006 for a sign standard adjustment at the Ramsey County TCAAP property. The Planning Commission unanimously recommended approval of these two items at their May 8, 2013, regular meeting. May 13, 2013, City Council Work Session ordinance and code enforcement practices. Following the presentation, there was a discussion regarding what additional measures the City should take to better address code enforcement issues. Discussion ensured regarding the concerns surrounding rental properties and code enforcement issues. May 28, 2013, City Council Meeting Staff presented a concept plan for the triangle parcel located at 3151 Lake Johanna Boulevard. Included in the plan are a gateway sign, tree plantings, seating areas, and general landscaping. The City Council approved the concept plan and directed staff to move forward with implementing the plan. May 28, 2013, City Council Work Session Kimley Horn presented a draft version of the Public Involvement Plan (PIP) for the TCAAP master planning process. The PIP identifies the goals and expected outcomes of the public involvement process, project stakeholders, public involvement tools, and project schedule. Staff noted the Joint Development Authority will review the PIP at its June 5, 2013 meeting before it goes back to the City Council for formal approval. Staff presented draft versions of the Parks and Open Space Ordinance and Park Preserve Ordinance. These drafts incorporated the comments staff received from the Planning Commission at their April 3, 2013 meeting regarding the two ordinances. Staff received feedback on the drafts and will make additional revisions before bringing the ordinances back to the Planning Commission for a formal hearing. Community Development Director Hutmacher stated the Planning Commission would be holding a thrdth Special Meeting on June 19 and has moved their July 3 meeting to July 10. B.Planning Commission Comments and Requests Commissioner Thompson asked how many openings the Planning Commission had at this time. Community Development Director Hutmacher indicated the Commission had one permanent opening and one alternate opening. She encouraged those interested in serving to contact City Hall for additional information. ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 11 Mr. Revoir stated Bethel University would be using the vacant space for offices and classrooms, and only minor interior changes were being proposed. He did not anticipate any concerns with parking as the classes offered from this location would be offered in the evening hours Monday through Thursday. Commissioner Zimmerman questioned when the majority of Bethel classes would be held at the Country Financial building. Kathleen Nelson, Bethel University, explained the majority of the classes at this location would take Assistant program. This program was proposed to operate out of the Country Financial building during daytime hours. Commissioner Thompson inquired the number of administrative personnel that would be working at this site for Bethel University. Ms. Nelson explained there would be 20 general administrative staff at this location, 8 teachers and Commissioner Zimmerman questioned if this was a long-term or short-term solution for Bethel University. Ms. Nelson stated this would be a long term solution for Bethel, as Arden Hills was a great location for working adults to attend evening classes. Chair Larson opened the public hearing at 7:05 p.m. Chair Larson invited anyone for or against the application to come forward and make comment. Bob Curtis, 1186 Benton Way, stated he lived adjacent to the Country Financial building. He commented that they had been a good neighbor. He was neither for nor against the proposal and had attended the meeting to learn more. There being no additional comment Chair Larson closed the public hearing at 7:06 p.m. Commissioner Thompson recommended clear signage be added to the property to direct students to this site. Commissioner Zimmerman was pleased that Bethel University was looking to Arden Hills for another educational hub. He supported the request as submitted. Commissioner Zimmerman moved and Commissioner Thompson seconded a motion to recommend approval of Planning Case 13-008 for a Zoning Code Amendment at 2 Pine Tree Drive based on the findings of fact and the submitted plans, as amended by the three conditions in the June 5, 2013, report to the Planning Commission. The motion carried unanimously (4-0). Commissioner Thompson moved and Commissioner Scott seconded a motion to recommend approval of Planning Case 13-008 for a Conditional Use Permit at 2 Pine Tree Drive to allow high education at this site based on the findings of fact and the submitted plans, as amended ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 10 1. The proposed use will primarily occupy the building and parking areas after normal business hours which will allow shared parking with weekday office users. 2. The proposal will have minimal impacts on noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste. 3. The proposal will not affect drainage on the property. 4. The proposal will not affect the population density on the property. 5. The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 6. The park dedication requirement does not apply in this application. Community Development Director Hutmacher recommended approval of Planning Case #13-008 for a Zoning Code Amendment and Conditional Use Permit at 2 Pine Tree Drive. Staff recommends the following three conditions be included with the approval: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2. The applicant will apply for City approval for any changes to exterior signage. 3. The applicant will request an amendment to the Conditional Use Permit for any increase in square footage or in intensity of the higher education use. Community Development Director Hutmacher reviewed the options available to the Planning Commission on this matter: 1.Recommend Approval with Conditions 2.Recommend Approval as Submitted 3.Recommend Denial 4.Table Chair Larson opened the floor to Commissioner comments. Commissioner Thompson asked if the proposed educational facility would have directional signage. Community Development Director Hutmacher stated the applicant was interested in modifying the exterior signage, but Staff has not received any plans to date. Bob Revoir, representative for Country Financial, thanked City Staff for their presentation this evening. He indicated Country Financial has had to lay off a number of employees over the past few years and now had a significant amount of office space available. He explained the proposed use by Bethel University would be a great fit for the Country Financial building and would keep Bethel University within the City. He encouraged the Commission to recommend approval of the request. Randy Hagerty, Country Financial, commented his organization has had some downsizing in recent years, which has led Country Financial to seek new opportunities to fill up their vacant office space. Chair Larson asked if any changes would be made to the building to accommodate Bethel University. He questioned if the building would have enough parking onsite to meet demands for both Country Financial and Bethel University. Ordinance 2013-007 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF ARDEN HILLS ORDINANCE 2013-007 AMENDMENT TO SECTION 1320.05 OF THE ZONING CODE REGARDING SCHOOLS FOR HIGHER EDUCATION IN THE B-2 DISTRICT. The Arden Hills City Council Ordains: Section 1320 –District Provisions 1320.05Land Use Chart. Zoning Districts: I- B- Uses:R-1R-2R-3R-4NBB-1B-2B-4CCGBI-1I-2MRMB School, higher DCCCCCP education Effective Date .This Ordinance shall become effective the day following its publication. th Adoption Date. Passed by the City Council of the City of Arden Hills the 24Day of June, 2013. ___ DAVID GRANT, MAYOR ATTEST: PATRICK KLAERS CITY ADMINISTRATOR Publication Date: July 3, 2013 Page 1of 1 CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 2013-007 th On the 24day of June, 2013, the Arden Hills City Counciladopted Ordinance No. 2013-007, and by fouraffirmative votes pursuant to Minn. Stat. §412.191, Subd. 4, directed that a summary of Ordinance 2013-007be published. Ordinance2013-007 is entitled “Amendment to Section 1320.05 of the Zoning Code Regarding Schools for Higher Education in the B-2 District.” A full copy of Ordinance2013-007is available for inspection by any person during regular business hours at the office of the City Administrator, 1245 West Highway 96, Arden Hills, Minnesota 55112. The Ordinance is also available online at www.cityofardenhills.org. Attachment C MEMORANDUM 3.B DATE: June 5, 2013 PC Agenda Item TO: Planning Commission FROM: Jill Hutmacher, Community Development Director SUBJECT: Planning Case #13-008 - This application requires a PUBLIC HEARING Applicant: Bob Revoir for Mutual Service Life Insurance Company (aka Country Financial) Property Location: 2 Pine Tree Drive Request: Zoning Code Amendment and Conditional Use Permit Requested Action Consider approval of Planning Case 13-008 including a request to amend Section 1320.05 of the Zoning Code to allow schools for higher education as a conditional use in the B-2 zoning district. The request also includes a conditional use permit (CUP) for Mutual Service Life Insurance Company (also known as Country Life Insurance Company and Country Financial) to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive. Both requests are as presented in the June 5, 2013, report to the Planning Commission. Background 1.Overview of Request The City has received a proposal (Attachment A) from Bob Revoir, Cushman & Wakefield, to obtain a CUP to allow a higher education use in the office building located at 2 Pine Tree Drive in the B-2 Zoning District. Mr. Revoir is a real estate broker representing Country Financial. Country Financial would like to lease space to Bethel University for administrative offices, classrooms, and meeting space. This application includes two distinct requests: 1.Zoning Code Amendment to allow schools for higher education as a Conditional Use in the B-2 District. City of Arden Hills Planning Commission Meeting for June 5, 2013 P:\Planning\Planning Cases\2013\PC 13-008 - Country Financial Zoning Amendment and CUP Page 1 of 6 2.Approval of a Conditional Use Permit to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive. 2. Background Country Financial, located at 2 Pine Tree Drive, has applied for a Zoning Code amendment to allow higher education uses in the B-2 zoning district with a Conditional Use Permit. The property includes a 5-story, 227,138 square foot multi-tenant office building. Although the building address is located at 2 Pine Tree Drive, a small portion of the building and most of the parking lot is located on the parcel with the address of 12 Pine Tree Drive. The size of the parcels located at 2 and 12 Pine Tree Drive are 19.16 and 21.52 acres, respectively, for a total size of 40.68 acres. Country Financial has vacated much of the building and is currently marketing the building for sale or lease. Approximately 62% of the building is currently vacant. Country Financial has received a request for leased space from Bethel University. Bethel would like to lease approximately 26,000 square feet for administrative offices, general and specialized classrooms, meeting rooms, common spaces, and other general educational and related purposes. Most classes will be held between 5:30 pm and 10:00 pm, Monday through Thursday. The tenant will also use the leased space during the hours of 8:00 am to 10:00 pm Monday through Friday and 8:00 am to 4:00 pm on Saturday, although this use will be more limited during normal business hours and weekends. According to information provided by Country Financial, Bethel students, guests, faculty, and administration will not exceed 4 per 1,000 rentable feet leased during normal business hours and no more than 8 per 1,000 rentable square feet after normal building hours. The property currently has approximately 777 surface parking stalls, or approximately one space per every 290 gross building square foot (one space per every 250 square feet of gross floor area is required by the Zoning Code for business and professional office uses). The applicant does not propose to add parking due to this use. The proposed use will not affect the exterior of the building. The tenant would like to sign a long-term lease for the facility with a scheduled occupancy date of August 15, 2013. The City approved a similar zoning amendment request on May 22, 2006 (Attachment C) that was brought forward by Rob Davidson for property owned at 1212 Red Fox Road in the B-4 District. In that case, the City Council determined that higher education and special education uses were consistent with the purpose of the B-4 District, and a special use permit was approved. Staff has prepared a draft amendment (Attachment D) to Section 1320.05 (Land Use Chart) of the Zoning Code that adds School, higher education as a Conditional Use in the B-2 Zoning District. The applicant has submitted information addressing the request for a Zoning Code Amendment and CUP (Attachment A). City of Arden Hills Planning Commission Meeting for June 5, 2013 P:\Planning\Planning Cases\2013\PC 13-008 - Country Financial Zoning Amendment and CUP Page 2 of 6 3.Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use North CMU Community Mixed Use B-2 General Business District Commercial P/OS Park and Open Space South and LDR Low Density R-1 Single Family Residential Residential and Parks/Open Space Residential B-2 General Business District; CMU Community Mixed Use; R-4 Multiple Dwelling District; HDR High Density East and R-3 Townhouse & Low Commercial and Residential Residential; and LDR Low Density Multiple Dwelling Density Residential District West LDR Low Density Residential R-1 Single Family Residential Residential 4.Site Data: Future Land Use Plan: CMU Community Mixed Use Existing Land Use: Commercial Zoning: B-2 General Business District Size: 40.68 acres (2 and 12 Pine Tree Drive) with a 227,138 square foot office building Topography: Relatively Flat Plan Evaluation 1.Zoning Regulations The City does not have specific criteria for evaluating proposed Zoning Code amendments or additions. However, the following questions should be considered when reviewing the proposal: 1.Would the proposed use be compatible with the other uses in the B-2 District? 2.Would the proposed use be consistent with the purpose of the B-2 District? The higher education use proposed by the applicant includes office, classroom and meeting space. Uses that allow office and assembly that are currently permitted in the B-2 District include: business service; medical office clinic; non-profit club or lodge; sports & fitness clubs; indoor commercial recreation; daycare facility for over 10 people; financial institution and service; and office. Office and assembly uses that are currently allowed as Conditional Uses in the B-2 District include: brewpub; house of worship; multiple occupancy building; public use; research & development facility; schools for specialized education; and indoor theater. City of Arden Hills Planning Commission Meeting for June 5, 2013 P:\Planning\Planning Cases\2013\PC 13-008 - Country Financial Zoning Amendment and CUP Page 3 of 6 Higher education schools are currently permitted in the Mixed Business District (TCAAP) and allowed as Conditional Uses in the B-1 Limited Business, B-4 Retail Center, CC Civic Center and Mixed Residential Districts. According to Section 1320.04 Subd. 7 of the Zoning Ordinance, the statedpurpose of the B-2 District is as follows: 1.To be a place in which people can live, work and play. 2.To create a compact, architecturally diverse, pedestrian- and bicycle-friendly community with a distinct identity. 3.To provide a connected sidewalk system and places for people to gather and socialize. 4.To implement design standards to promote an attractive environment with lasting and sustainable value. 5.To group compatible retail and service business uses that tend to draw trade that is naturally interchangeable and promotes business prosperity. 6.To provide an adequate supply of business and professional service areas to meet the needs of residents. 7.To minimize the effects of traffic congestion, noise, odor, glare and similar safety problems. 8. adopted by the City Council on October 27, 2008. 2. Conditional Use Permit Evaluation Criteria Section 1355.04 Subd 3 The following CUP criteria would apply to schools for higher education in the B-2 District: Section 1355.04 Subd. 3 of the Arden Hills Zoning Code lists the criteria for evaluating a Conditional Use Permit Amendment. The Planning Commission and City Council should consider the effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the following factors: 1.Existing and anticipated traffic and parking conditions; 2.Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other nuisance characteristics; 3.Drainage; 4.Population density; 5.Visual and land use compatibility with uses and structures on surrounding land; 6.Adjoining land values; 7.Park dedications where applicable; and the 8.Orderly development of the neighborhood and the City within the general purpose and intent of theZoning Code and the Comprehensive Development Plan for the City. City of Arden Hills Planning Commission Meeting for June 5, 2013 P:\Planning\Planning Cases\2013\PC 13-008 - Country Financial Zoning Amendment and CUP Page 4 of 6 Findings of Fact The Planning Commission must make a finding as to whether or not the proposed application would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: Zoning Code Amendment Evaluation Findings: 1.The property at 2 Pine Tree Drive is located in the B-2 Zoning District. 2.The proposed use is compatible with the other uses in the B-2 District. 3.The proposed use is consistent with the stated purpose of the B-2 District. Conditional Use Permit Evaluation Findings: 1.The proposed use will primarily occupy the building and parking areas after normal business hours which will allow shared parking with weekday office users. 2.The proposal will have minimal impacts on noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid and solid waste. 3.The proposal will not affect drainage on the property. 4.The proposal will not affect the population density on the property. 5.The proposal is unlikely to significantly affect land values on the subject property or on neighboring properties. 6.The park dedication requirement does not apply in this application. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or occupants in regard to this planning case. Staff Recommendation Based on the submitted plans and findings of fact, Staff recommends approval of Planning Case #13-008 for a Zoning Code Amendment and Conditional Use Permit at 2 Pine Tree Drive. Staff recommends the following three conditions be included with the approval: 1.The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2.The applicant will apply for City approval for any changes to exterior signage. 3.The applicant will request an amendment to the Conditional Use Permit for any increase in square footage or in intensity of the higher education use. City of Arden Hills Planning Commission Meeting for June 5, 2013 P:\Planning\Planning Cases\2013\PC 13-008 - Country Financial Zoning Amendment and CUP Page 5 of 6 Options 1.Recommend Approval with Conditions: Motion to recommend approval of Planning Case #13-008 for a Zoning Code Amendment and Conditional Use Permit at 2 Pine Tree Drive based on the findings of fact and the submitted plans as amended by the three conditions in the June 5, 2013, report to the Planning Commission. 2.Recommend Approval as Submitted: Motion to recommend approval of Planning Case #13- 008 for a Zoning Code Amendment and Conditional Use Permit at2 Pine Tree Drive based on the findings of fact and the submitted plans in the June 5, 2013, report to the Planning Commission. 3.Recommend Denial: Motion to recommend denial of Planning Case #13-008 for a Zoning Code Amendment and Conditional Use Permit at 2 Pine Tree Drive based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table: Motion to table Planning Case #13-008 for a Zoning Code Amendment and Conditional Use Permit at 2 Pine Tree Drive in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 6, 2013. Pursuant to Minnesota State Statute, the City must act on this request by July 4, 2013 (60 days), unless the City provides the petitioner with written reasons for an additional 60-day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A Application Materials B Site Map C City Council meeting minutes, May 22, 2006 D Amended Section 1320.05 of the City Code, Draft City of Arden Hills Planning Commission Meeting for June 5, 2013 P:\Planning\Planning Cases\2013\PC 13-008 - Country Financial Zoning Amendment and CUP Page 6 of 6 ATTACHMENTA 2 Pine Tree Drive Legend City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries Streets (8K-16K) Interstate US Higway; MN Highway Ramp County Road Municipal Street Service Road Private Road Restricted Access Route A99 Notes Enter Map Description 960.201,920.4 0Feet 1,920.4 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_HARN_Adj_MN_Ramsey_Feetaccurate, current, or otherwise reliable. © Ramsey County Enterprise GIS DivisionTHIS MAP IS NOT TO BE USED FOR NAVIGATION ATTACHMENTC ARDEN HILLS CITY COUNCIL May 22, 2006 9 still have the option to deny the preliminary plat at a later meeting. A tabled application, whether in full or in part, would be remanded back to the Planning Commission for further review. If the full application was denied, the findings from the Planning Commission should be cited as the reason for the denial unless other findings are developed. Once denied, Section 8.E.4 of the Zoning Ordinance states that an application cannot be resubmitted for the subject properties within six months of the date of denial. It may be possible to grant a waiver to this provision if the City Council so desired. He noted the City received the completed application for this request on April 10, 2006. Pursuant to Minnesota State Statute, the City must act on this request by June 10, 2006 (within 60 days), unless the City provides the petitioner with written reasons for an additional 6-day review period. The City may, with the petitioners consent, extend the review period beyond the 120 days. Councilmember Larson stated given the recommendation of staff, the Planning Commission, and applicants request, he believed they should table this. Tim Horita , property owner of 3685 and 3695 New Brighton Road, requested this be tabled to redesign the proposal. He believed they would be able to address all of the concerns of the Planning Commission and hoped to be able to reconfigure this so they would not need to request a variance. He indicated he would be working with the adjacent property owners regarding this. MOTION: Councilmember Larson moved and Councilmember Grant seconded a motion to table both the plat and the variance to give the applicant an opportunity to revise the plan and remand this back to the Planning Commission for review. The motion carried unanimously (5-0). D. Planning Case 06-15: Zoning Ordinance Addition for the B-4 Zone Mr. Lehnhoff stated applicant is requesting a Zoning Ordinance addition to allow higher education and special education as a permitted use in the B-4 Zone. The B-4 Zone encompasses those properties immediately adjacent to Dunlap Street North between Red Fox Road and Grey Fox Road. He indicated although Planning Case 06-016 (Special Use Permit for Higher and Special Education) was dependent upon this planning case, the details of Planning Case 06-015 should not be considered when evaluating the request in this planning case. When reviewing a zoning ordinance amendment or addition, it was important to consider how the change would affect the entire zone instead of one specific property. If approved as requested, higher or special education could be a permitted use on any property in the B-4 Zone. He stated the Planning Commission recommended approval (4-2) of the Zoning Ordinance request to allow higher and special education as a special use in the B-4 Zone. ARDEN HILLS CITY COUNCIL May 22, 2006 10 Councilmember Grant stated he did not have a problem with this request and it seemed reasonable to allow higher education and special education as a special use. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to approve the Ordinance Addition to allow higher education and special education as special uses in the B-4 Zone. The motion carried unanimously (5-0). E. Planning Case 06-16: Special Use Permit for Higher Education Mr. Lehnhoff stated the applicant had requested a Special Use Permit for Higher Education and Special Education in the B-4 Zone. If approved, the applicant had indicated an accredited higher educational institution would occupy the space. According to the applicant, the educational space would be used for continuing education and other similar types of educational uses. Due to ongoing negotiations, the applicant had requested that the potential tenant remain anonymous. This application was contingent upon approval of Planning Case 06-015, which was a request to allow higher education and special education as a permitted use in the B-4 Zone. He indicated the Planning Commission recommended approval of the Special Use Permit for Higher Education and Special Education in the B-4 Zone, subject to the following seven conditions: 1.The proposed use may increase traffic during certain times of the day when classes are ending or beginning. The applicant is not proposing to increase the number of parking spaces. Overall, the use is unlikely to significantly increase congestion or parking needs. 2.The proposed use will not produce any additional noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, or any other nuisance characteristics. 3.The proposed use will not affect drainage. 4.The proposed use will not affect the permanent population density of the neighborhood. 5.While the exterior will be upgraded, the changes will be compatible with existing uses and structures in the surrounding properties. 6.The park dedication fee does not apply. 7.If higher education is approved as a special use in Planning Case 06-015, then this use will be in conformance with the Zoning Ordinance. The proposed use does not conflict with the Comprehensive Development Plan. He stated the Planning Commission and staff recommend that the approval be subject to the following five conditions: 1.The building shall not exceed its maximum occupancy at any time. 2.Construction shall not begin without the appropriate permits. 3.Any outdoor signage shall require an approved sign permit. ARDEN HILLS CITY COUNCIL May 22, 2006 11 4.If the parking lot is unable to accommodate the parking needs of the building, the applicant shall increase the number of parking stalls to meet the Citys parking requirement through the site plan review process. 5.If the educational use exceeds 80 students, the applicant shall provide proof of parking for the additional students at a rate of one parking space per student. The proof of parking shall include a signed agreement between the property owner and the parking provider, the length of the agreement, and the number of parking spaces provided. The proof of parking and parking agreement and student expansion shall be subject to the approval by the City Planner. He indicated staff has not received any public comments regarding this application. Councilmember Holden asked where they would be able to acquire additional parking spaces. Mr. Lehnhoff responded they could expand some on their property, but the City also allowed shared parking with surrounding properties. He indicated they would need to get a proof of parking for shared parking with other properties. Councilmember Larson asked why they were being asked to give a special use permit for both Mr. special education and higher education. He believed they addressed different things. Lehnhoff stated this would provide additional flexibility. Rob Davidson, 3900 Northwoods Drive #125, stated he was the owner of the 1212 building. He stated they wanted both uses to meet needs of flexibility for market share. He noted this would be a significant investment in improvements so if there was a change in the character of the education, they wanted the flexibility to use either special or higher education. He did not believe parking would be an issue because the school would be in operation after normal business hours. Councilmember Grant stated Mr. Davidson was also responsible for the renovation of Anchor Bank, which was a nice upgrade to that building and he believed this building would be of the Mr. Davidson same caliber. stated the 1212 building was a 1970s building that needed a lot of renovation. He noted they would renovate the east and north face of the building, which was the only public use of the building. MOTION: Councilmember Larson moved and Councilmember Pellegrin seconded a motion to approve the Special Use Permit for higher and special education subject to the five recommended conditions as noted in staffs May 15, 2006 report. Mr. Filla noted the approval of the Special Use Permit has to be effective following the date of publication of the text amendment Ordinance. The motion carried unanimously (5-0). 8. UNFINISHED BUSINESS ATTACHMENT D City of Arden Hills Chapter 13 Zoning Code Section 1320 District Provisions 1320.05Land Use Chart. zm 5z·©z-·t ;t w w w w b. . . . . // D. L L LC[9 aw a. {-wr wzmw;© / / / / / t ;7Ò- ·z Section 1320 District Provisions NEW BUSINESS 8-C MEMORANDUM DATE: June 24, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Community Development Intern SUBJECT: Planning Case #13-009 Applicant: StuartCo Property Location: 1201 County Road E Request: Planned Unit Development Amendment Requested Action Motion to approve Planning Case 13-009 for a Planned Unit Development (PUD) Amendment at 1201 County Road E, based on the findings of fact and the submitted plans, as amended by the five conditions in the June 24, 2013, Report to the City Council. Background On December 21, 2012, the City Council approved a Planned Unit Development (PUD) to remodel the existing structure at 1201 County Road E and construct 74 residential unit apartments and approximately 20,000 square feet of specialty retail space on the site in Planning Case 12-019. A signage plan for the property was not included in the approved PUD. The City Council approved a Site Plan Review for the property on May 13, 2013, allowing two temporary wall signs each measuring 216 square feet for the E Street Flats building in Planning Case 13-005. Since receiving City Council approval, the property owner has installed the two signs. The signage will remain on the building until 30 days after the property receives the Certificate of Occupancy, which the property owner expects to receive in August 2013. The applicant is requesting an amendment to the existing PUD to include a master sign plan for the property. Monument, wall, and auxiliary signage are included in the plan. The applicant has City of Arden Hills City Council Meeting for June 24, 2013 Page 1 of 6 submitted a letter describing the request, images of the proposed signs, and site plans showing where signs would be installed on the property (Attachment B). Plan Evaluation 1. Chapter 12 Sign Code Freestanding Signage Sign District 4 1201 County Road E (Permitted) (Proposed) Type Monument Monument Max Area (Sign 1) 50 SF 51.2 SF Max Area (Sign 2) 25 SF 51.2 SF Max Height 10 FT 10 FT The property at 1201 County Road E is located in Sign District 4. For properties not included in a Planned Unit Development, 50 square feet of freestanding signage is permitted. Since the site fronts two public streets (Lexington Avenue and County Road E), the property is allowed an additional freestanding sign not to exceed 25 square feet. Freestanding signs are not permitted to exceed 10 feet in height. The Sign Code includes design standards for freestanding signs in District 4. Only monument signs are permitted and the sign copy must be supported by a solid base of brick or rock-faced block in a color that is complementary to the principal building on the site. Materials used for the sign base are required to extend at least one-half way up the sides of the sign face. Two monument signs advertising the E Street Flats apartment building and the E Street retail stores are proposed. The sign copy area of each would measure 6.4 feet by 8 feet, or 51.2 square feet. The signs would be located on County Road E adjacent to the access driveways on the eastern and western ends of the property. Both signs would sit on a two foot tall stone base The material used in the sign base would extend one-half way up the sides of the sign faces. The E Street Shoppes sign exceeds the allowed area by 1.2 square feet while the E Street Flats sign exceeds the allowed area by 26.2 square feet. The proposed additional sign area for E Street Flats is reasonable in this case because there are two distinct land uses on the property each requiring sufficient signage to advertise and provide directions. The applicant is requesting to place both monument signs on County Road E. This deviates from the Sign Code, which requires a permitted second freestanding sign to be placed on the other public street that the building fronts. Since the building is setback approximately 360 feet from City of Arden Hills City Council Meeting for June 24, 2013 Page 2 of 6 Lexington Avenue and there is no driveway access to the property off of this street, it is reasonable to have both signs located on County Road E where the primary entrances are. Wall Signage 1201 County Road Sign District 4 E (Permitted) (Proposed) Max Total Area (Includes E Street Flats building 200 SF 325.5 SF and 3 retail tenants) Max Height None - Properties in Sign District 4 are permitted a total of 50 square feet of wall signage. In multi- tenant buildings or sites, the permitted sign area may be installed by each individual business establishment that has some exclusive use of the primary level of the building. The applicant is proposing a wall sign measuring 25 feet by 3.5 feet, or 87.5 square feet, for the largest retail bay. This request is justified given that the tenant will occupy 114 feet of frontage. All other wall signage for the E Street Shoppes building meets the Sign Code requirements. Wall signs are proposed for the E Street Flats building as well. One sign would be located on the south building wall facing County Road E and measure 10 feet wide by 5 feet tall, or a total area of 50 square feet. The second sign would be installed on the east building wall facing Lexington Avenue and measure 18 feet wide by 3 feet tall, or an area of 54 square feet. The request for additional wall signage for the E Street Flats building is reasonable because the size of the building and the large setbacks from the public streets make signage difficult to see. The building is setback approximately 360 feet from Lexington Avenue and 70 feet from County Road E. The proposed wall signs would cover approximately 2 percent of the east building façade and 0.4 percent of the south building façade. Auxiliary Signage Sign District 4 1201 County Road E (Permitted) (Proposed) Max area per sign 8 SF 3 SF Wall Height 8 FT - Freestanding Height 8 FT 6.25 FT Auxiliary signs must be 8 feet or less in height and are allowed a sign copy area of 8 square feet. There are no provisions in the Sign Code regulating the number of auxiliary signs allowed on a City of Arden Hills City Council Meeting for June 24, 2013 Page 3 of 6 property. Auxiliary signage on the site would be used to provide direction. Each sign would have the same dimensions: 75 inches in height with a sign copy area of 24 inches by 18 inches. A total of 16 auxiliary signs are proposed. The signs would identify parking spaces as being reserved for customers, employees, renters, or guests, and would define a loading and delivery zone for the retail property. The proposed auxiliary signage plan meets the Sign Code requirements. 2. Chapter 12 Sign Code: Section 1260.01 Sign Standard Adjustment Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met. The criteria are as follows: 1.There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2.The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and, 3.The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. While the above criteria are not directly referenced or required for PUD Amendment requests to add signage to a property, they do provide guidance for evaluating these types of applications. The PUD process itself permits the City to be flexible with signage standards depending on the needs and impact of a particular use. 3. Chapter 13 Zoning Code: 1325.05, Subd. 8 Additional Design Standards for New Development Redevelopment, and Modifications to Existing Sites in the B2 and B3 Districts Section 1325.05, Subd. 8 of the Zoning Code establishes design standards for the business districts of Arden Hills. The design standards apply only to the building or site components being developed or altered. In this case, the specific guidelines on signs are pertinent. The proposed sign plan meets the following requirements: 1.Business signs shall be architecturally compatible with the style, composition, materials, colors and details of the building and should be an integral part of the building. Signs shall be incorporated into the facades of the building rather than extending past the roof line and should not project more than twelve (12) inches beyond the plane of the facades. Retail business wall signs shall be located in a position above the front window that is located consistently among stores. City of Arden Hills City Council Meeting for June 24, 2013 Page 4 of 6 Findings of Fact The Planning Commission offers the following nine findings of fact for review: 1.The property is located in the B-2 Zoning District and in Sign District 4. 2.The Planned Unit Development at 1201 County Road E was approved by the City on December 21, 2012 in Planning Case 12-019. The approved Planned Unit Development did not include a master sign plan for the property. 3.The applicant is proposing an amendment to the approved PUD for a site-wide sign plan that includes monument, wall, and auxiliary signage. 4.The City has adopted the Guiding Plan for the B2 District that includes design principals and standards for signage in the area. 5.The proposed PUD Amendment is in substantial conformance with the requirements of . 6. Zoning Code. 7. requested by the applicant due to the site conditions and land use mix unique to the property at 1201 County Road E. 8. regulations through a negotiated process with a developer. 9.The signage plan would not have a negative impact on adjacent properties or the City as a whole because they are consistent with the size and layout of the property on which they would be located. Recommendation The Planning Commission reviewed Planning Case 13-009 at the June 5, 2013, meeting. The Planning Commission voted unanimously (4-0) to recommend approval of a Planned Unit Development Amendment at 1201 County Road E based on the findings of fact and the submitted plans, as amended by the following five conditions: 1.The master sign plan shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2.Freestanding signs shall be monument type ground signs with the copy resting on and supported by a solid base of brick or rock-faced block in a color similar to or complementary to the main structure on the site. The material of the base must extend at least one-half way up the sides of the sign face. City of Arden Hills City Council Meeting for June 24, 2013 Page 5 of 6 3.Freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property line. 4.Wall signs shall be comprised of individual cut, back-lit letters and shall not extend more than twelve (12) inches from the wall they are attached to. 5. In the event that the property at 1201 County Road E is subdivided to create a new parcel abutting Lexington Avenue and County Road E, the new corner parcel will be permitted only one freestanding sign and this sign shall be located on Lexington Avenue. Requested Action Motion to approve Planning Case 13-009 for a Planned Unit Development (PUD) Amendment at 1201 County Road E, based on the findings of fact and the submitted plans, as amended by the five conditions in the June 24, 2013, Report to the City Council. Options 1.Approve the proposal as submitted. 2.Approve the proposal with conditions. 3.Deny the application with reasons for denial. If the City denies the petitioners request, 4.Table for additional information. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 6, 2013. Pursuant to Minnesota State Statute, the City must act on this request by July 5, 2013 (60 days), unless the City provides the petitioner with written reasons for and additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments Attachment A: June 5, 2013, Planning Commission Report Attachment B: Application and Supporting Materials Attachment C: June 5, 2013, Approved Planning Commission Minutes City of Arden Hills City Council Meeting for June 24, 2013 Page 6 of 6 Attachment A MEMORANDUM 3.A DATE: June 5, 2013 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Community Development Intern SUBJECT: Planning Case #13-009 - This application requires a PUBLIC HEARING Applicant: Stuart Companies Property Location: 1201 County Road E Request: Planned Unit Development Amendment Requested Action The applicant has requested a Planned Unit Development (PUD) Amendment for a site-wide master sign plan to install monument, wall, and auxiliary signs at 1201 County Road E. Background On December 21, 2012, the City Council approved a Planned Unit Development (PUD) to remodel the existing structure at 1201 County Road E and construct 74 residential unit apartments and approximately 20,000 square feet of specialty retail space on the site in Planning Case 12-019. A signage plan for the property was not included in the approved PUD. The City Council approved a Site Plan Review for the property on May 13, 2013, allowing two temporary wall signs each measuring 216 square feet for the E Street Flats building in Planning Case 13-005. Since receiving City Council approval, the property owner has installed the two signs. The signage will remain on the building until 30 days after the property receives the Certificate of Occupancy, which the property owner expects to receive in August 2013. 1.Overview of Request: The property at 1201 County Road E is owned by TAT Properties and is represented in this case by Stuart Companies. The applicant is requesting an amendment to the existing PUD to include a master sign plan for the property. Monument, wall, and auxiliary signage are included in the plan. The applicant has submitted a letter describing the request, images of the proposed signage, and site plans showing where signs would be installed on the property (Attachment A). City of Arden Hills Planning Commission Meeting for June 5, 2013 Page 1 of 8 Two monument signs are proposed for the principal land uses on the property: the E Street Flats residential apartment building and the E Street retail stores. The sign copy area of the E Street Flats sign would measure 6.4 feet wide by 7 feet tall, or 44.8 square feet. The E Street Shoppes sign would measure 6.4 feet wide by 8 feet tall, or 51.2 square feet. Both signs would sit on a two foot tall stone base designed to match the new stone work being added to south façade. The signs would be located on County Road E adjacent to the two principal site entrances on the eastern and western end of the property. The applicant is proposing a wall sign measuring 25 feet by 3.5 feet (87.5 square feet) for the primary retail bay in the E Street Shoppes building. Both of the two smaller retail bays would be allowed wall signs measuring up to 50 square feet in area. An additional wall sign is proposed to help brand the retail component as the E Street Shoppes. The proposed E Street Shoppes sign is comprised of individual cut, back-lit letters at a maximum height of 24 inches. The total area of this sign would be 34 square feet. Wall signage is proposed for the E Street Flats residential apartment building as well. One sign would be located on the south wall of the building facing County Road E and measure 10 feet wide by 5 feet tall, a total area of 50 square feet. The second sign would be installed on the east building wall facing Lexington Avenue and measure 18 feet wide by 3 feet tall, or an area of 54 square feet. Auxiliary signage on the site would be used to provide direction and demarcate the parking lot. Each sign would have the same dimensions: 75 inches in height with a sign copy area of 24 inches by 18 inches. A total of 16 auxiliary signs are proposed. The signs would identify parking spaces as being reserved for customers, employees, renters, or guests, and would define a loading and delivery zone for the retail property. 2.Surrounding Area: Direction Future Land Use Plan Zoning Existing Land Use Light Industrial and Office, North Commercial B-3 Service Business District Industrial, Commercial South Community Mixed Use B-2 General Business District Commercial Commercial East City of Shoreview City of Shoreview City of Shoreview West Community Mixed Use B-2 General Business District Commercial 3.Site Data: Future Land Use Plan: Community Mixed Use Existing Land Use: Apt 4+ Units Zoning: B-2 General Business District Size: 7.65 Acres Topography: Relatively Flat City of Arden Hills Planning Commission Meeting for June 5, 2013 Page 2 of 8 Plan Evaluation 1. Chapter 12 Sign Code: Section 1240.02 Permitted Sign Type, Area, Height, and Illumination by Sign District Freestanding Signage Sign District 4 1201 County Road E Sign Type County Rd E PUD Amendment Frontage (Proposed) (Permitted) FREESTANDING Type Monument Monument Max Area (Sign 1) 50 SF 51.2 SF Max Area (Sign 2) 25 SF 44.8 SF Max Height 10 FT 10 FT Lighting E/I/B Internal (a) E = external, I = internal, B = backlit The property at 1201 County Road E is located in Sign District 4. For properties not included in a Planned Unit Development, 50 square feet of freestanding signage is permitted in this District. Since the site fronts two public streets (Lexington Avenue and County Road E), the property owner is allowed an additional freestanding sign not to exceed 25 square feet. Freestanding signs are not permitted to exceed 10 feet in height. The Sign Code includes specific design standards for freestanding signs in this District. Only freestanding monument signs are permitted and the signs must be designed so that the sign copy is supported by a solid base of brick or rock-faced block in a color similar or complimentary to the main structure on the site. Materials used for the sign base are required to extend at least one- half way up the sides of the sign face. Between the two monument signs, a total of 96 square feet of sign copy area is proposed. The E Street Shoppes sign exceeds the allowed area by 1.2 feet while the E Street Flats sign exceeds the allowed area by 19.8 square feet. The proposed additional sign area for the E Street Flats building is reasonable in this case because there are two distinct land uses on the property each requiring sufficient signage to advertise and provide directions. The applicant is requesting to place both monument signs on County Road E. This deviates from the Sign Code, which requires a permitted second freestanding sign to be placed on the other public street that the building fronts. Since the building is setback approximately 360 feet from Lexington Avenue and there is no driveway access to the property off of this street, it is reasonable to have both signs located on County Road E where the primary entrances are. City of Arden Hills Planning Commission Meeting for June 5, 2013 Page 3 of 8 The stone base material does not extend one-half way up the sides of the proposed monument signs. Incorporating the base material along the sides of the E Street Shoppes sign would make it difficult to replace the individual tenant panels on the sign. Although this design constraint does not exist for the E Street Flats sign, the applicant is looking to maintain aesthetic consistency between the two signs and has not include the base material on the sides of this sign. Wall Signage Sign District 4 1201 County Sign Type County Rd E Road E Frontage PUD Amendment (Permitted) (Proposed) WALL Max Total Area (Includes E Street 200 SF 325.5 SF Flats building and 3 retail tenants) Max Height None - Lighting (a) E/I/B Backlit (a) E = external, I = internal, B = backlit Properties in Sign District 4 are permitted a total of 50 square feet of wall signage. In multi- tenant buildings or sites, the permitted sign area may be installed by each individual business establishment that has some exclusive use of the primary level of the building. The Sign Code does not directly address the use of wall signage by property owners of multi-tenant buildings for the purpose of branding the property. The applicant is proposing 87.5 square feet of wall signage for the largest retail bay, which exceeds the requirements by 27.5 square feet. This request is justified given that the tenant will occupy 114 feet of frontage. While there are no guidelines on permitted wall signage for property owners, the proposed E Street Shoppes sign, measuring 34 square feet, is less than what an individual business establishment would be allowed and is deemed reasonable in this case. All other proposed wall signage for the E Street Shoppes building meets the Sign Code requirements. The applicant is requesting an additional 54 square feet of wall signage for the E Street Flats building. A total of 104 square feet of wall signage is proposed. This request for flexibility is reasonable because the size of the building and the large building setbacks from the public streets make signage difficult to see. The building is setback approximately 360 feet from Lexington Avenue and 70 feet from County Road E. The proposed wall signs would cover approximately 2.3% of the east building façade and 0.5% of the south building façade. City of Arden Hills Planning Commission Meeting for June 5, 2013 Page 4 of 8 Auxiliary Signage Sign District 4 1201 County Road E Sign Type County E PUD Amendment Frontage (Proposed) (Permitted) AUXILIARY Max area per 8 SF 3 SF sign Wall Height 8 FT - Freestanding 8 FT 6.25 FT Height Auxiliary signs must be 8 feet or less in height and are allowed a sign copy area of 8 square feet. There are no provisions in the Sign Code regulating the number of auxiliary signs allowed per property. The proposed auxiliary signage plan meets the Sign Code requirements. 2. Chapter 12 Sign Code: Section 1260.01 Sign Standard Adjustment Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met. The criteria are as follows: 1.There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2.The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and, 3.The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. While the above criteria are not directly referenced or required for PUD Amendment requests to add signage to a property, they do provide guidance for evaluating these types of applications. In this case, criteria one and three are most applicable. The PUD process itself permits the City to be flexible with signage standards depending on the needs and impact of a particular use. 3. Chapter 13 Zoning Code: 1325.05, Subd. 8 Additional Design Standards for New Development Redevelopment, and Modifications to Existing Sites in the B2 and B3 Districts Section 1325.05, Subd. 8 of the Zoning Code establishes design standards for the business City of Arden Hills Planning Commission Meeting for June 5, 2013 Page 5 of 8 districts of Arden Hills. The standards in this section are only applicable to the building or site components being developed or altered. In this case, the specific guidelines on signs are pertinent: 1.Business signs shall be architecturally compatible with the style, composition, materials, colors and details of the building and should be an integral part of the building. Signs shall be incorporated into the facades of the building rather than extending past the roof line and should not project more than twelve (12) inches beyond the plane of the facades. Retail business wall signs shall be located in a position above the front window that is located consistently among stores. 2.All other provisions in Chapter 12, Sign Code, shall apply. The proposed signage in the plan meets the requirements contained in Section 1325.05, Subd. 8 of the Zoning Code. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed PUD Amendment at 1201 County Road E would adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1.The property is located in the B-2 Zoning District and in Sign District 4. 2.The Planned Unit Development at 1201 County Road E was approved by the City on December 21, 2012 in Planning Case 12-019. The approved Planned Unit Development did not include a master sign plan for the property. 3.The applicant is proposing an amendment to the approved PUD for a site-wide sign plan that includes monument, wall, and auxiliary signage. 4.The City has adopted the Guiding Plan for the B2 District that includes design principals and standards for signage in the area. 5.The proposed PUD Amendment is in substantial conformance with the requirements of . 6. Zoning Code. 7. requested by the applicant due to the site conditions and land use mix unique to the property at 1201 County Road E. 8. regulations through a negotiated process with a developer. 9.The signage plan would not have a negative impact on adjacent properties or the City as a whole because they are consistent with the size and layout of the property on which they would be located. City of Arden Hills Planning Commission Meeting for June 5, 2013 Page 6 of 8 Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to residents within five hundred (500) feet of the subject property. Resident Comments Staff has not received any letters, e-mails, or telephone calls from property owners or occupants in regard to this planning case. Staff Recommendation Based on the submitted plans and findings of fact, Staff recommends approval of Planning Case 13-009 for a Planned Unit Development Amendment at 1201 County Road E. Staff recommends the following five conditions be included with the approval: 1.The master sign plan shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2.Freestanding signs shall be monument type ground signs with the copy resting on and supported by a solid base of brick or rock-faced block in a color similar to or complimentary to the main structure on the site. The material of the base must extend at least one-half way up the sides of the sign face. 3.Freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property line. 4.Wall signs shall be comprised of individual cut, back-lit letters and shall not extend more than twelve (12) inches from the wall they are attached to. 5.In the event that the property at 1201 County Road E is subdivided to create a new parcel abutting Lexington Avenue and County Road E, the new corner parcel will be permitted only one freestanding sign and this sign shall be located on Lexington Avenue. Signage along County Road E may be added to the freestanding sign authorized on the adjoining parcel to the west. Options 1.Recommend Approval with Conditions: Motion to recommend approval of Planning Case 13-009 for a PUD Amendment at 1201 County Road E based on the findings of fact and the submitted plans as amended by the five conditions in the June 5, 2013, report to the Planning Commission. City of Arden Hills Planning Commission Meeting for June 5, 2013 Page 7 of 8 2.Recommend Approval as Submitted: Motion to recommend approval of Planning Case 13- 009 for a PUD Amendment at 1201 County Road E based on the findings of fact and the submitted plans in the June 5, 2013, report to the Planning Commission. 3.Recommend Denial: Motion to recommend denial of Planning Case 13-009 for a PUD Amendment at 1201 Country Road E based on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table: Motion to table Planning Case 13-009 for a PUD Amendment at 1201 County Road E in order to gather the following information: a specific reason and/or information request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on May 6, 2013. Pursuant to Minnesota State Statute, the City must act on this request by July 5, 2013 (60 days), unless the city provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Application and Supporting Materials B.Site Map City of Arden Hills Planning Commission Meeting for June 5, 2013 Page 8 of 8 MONUMENT SIGNAGE 76.8 streetflats 96 18 48 YOUR HOME. OUR COMMITMENT. stone base to match new stone work on building 24 proposed 112.6 location MONUMENT SIGNAGE 76.8 streetshoppes 96 18 JIMS SHOES 48 stone base to match new stone work on building 24 proposed 112.6 location DIRECTIONAL SIGNAGE (Generic design - see following pdf for locations) DIRECTIONAL SIGNAGE (Location map) A3 B3B2B2 A2 A1 B1 A1 B1 A1 B1 A1 C A1A1 C Sign Key: A1 - customer parkingB1 - RenterC - Directional A2 - Loading/Delivery A3 - EmployeB3 - Guest Future Resident Guest Customer Employee Loading/ Resident Parking Parking Parking Parking Delivery Parking Between Signs Between Signs YOUR HOME. OUR COMMITMENT.YOUR HOME. OUR COMMITMENT.YOUR HOME. OUR COMMITMENT. A1A2A3B1B2B3C BUILDING SIGNAGE - E STREET 18 = 33 = 22.25 = 29.8 logo signage on east side of building facing Lexington Total building square feet is 2774 Sign is 2% of the total square feet (54 sf) BUILDING SIGNAGE - E STREET 120 logo signage on south side of building facing County Road E Total building square feet is 13,720 Sign is .04% of the total square feet (50 sf) BUILDING SIGNAGE - COMMERCIAL Fitness knocked out of the red rectangle and back lit. The sign is sized to 25 wide by 3.5 with a total square footag e street shoppes will be individual cut back lit letters at a ma height of 24 with a total square footage of 35 sf. Additional commercial tenants will have up to 50 square feet of storefront logo signage. Attachment C Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, JUNE 5, 2013 6:30 P.M. - ARDEN HILLS CITY HALL CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Chair Clayton Larson called to order the regular Planning Commission meeting at 6:34 p.m. ROLL CALL Present were: Chair Clayton Larson, Commissioners Samuel Scott, Roberta Thompson, and Clayton Zimmerman. Absent: Commissioners Andrew Holewa, Angela Hames, and Janet Stodola (Alternate). Also present were: Community Development Intern Matthew Bachler, Community Development Director Jill Hutmacher, and City Attorney Joel Jamnik. APPROVAL OF AGENDA JUNE 5, 2013 Chair Larson stated the agenda will stand as published. APPROVAL OF MINUTES May 8, 2013 Planning Commission Regular Meeting Commissioner Zimmerman moved, seconded by Commissioner Thompson, to approve the May 8, 2013, Planning Commission Regular Meeting as presented. The motion carried unanimously (4-0). PLANNING CASES A.Planning Case 13-009; PUD Amendment; StuartCo; 1201 County Road E Public Hearing Community Development Intern Bachler stated the applicant has requested a Planned Unit Development (PUD) Amendment for a site-wide master sign plan to install monument, wall, and auxiliary signs at 1201 County Road E. Community Development Intern Bachler explained that on December 21, 2012, the City Council approved a Planned Unit Development (PUD) to remodel the existing structure at 1201 County ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 2 Road E and construct 74 residential unit apartments and approximately 20,000 square feet of specialty retail space on the site in Planning Case 12-019. A signage plan for the property was not included in the approved PUD. Community Development Intern Bachler indicated the property at 1201 County Road E is owned by TAT Properties and is represented in this case by StuartCo. The applicant is requesting an amendment to the existing PUD to include a master sign plan for the property. Monument, wall, and auxiliary signage are included in the plan. The applicant has submitted a letter describing the request, images of the proposed signage, and site plans showing where signs would be installed on the property. Community Development Intern Bachler noted two monument signs are proposed for the principal land uses on the property: the E Street Flats residential apartment building and the E Street retail stores. The sign copy area of the E Street Flats sign would measure 6.4 feet wide by 7 feet tall, or 44.8 square feet. The E Street Shoppes sign would measure 6.4 feet wide by 8 feet tall, or 51.2 square feet. Both signs would sit on a two-foot tall stone base designed to match the new stonework to the two principal site entrances on the eastern and western end of the property. Community Development Intern Bachler stated the applicant is proposing a wall sign measuring 25 feet by 3.5 feet (87.5 square feet) for the primary retail bay in the E Street Shoppes building. Both of the two smaller retail bays would be allowed wall signs measuring up to 50 square feet in area. An Shoppes. The proposed E Street Shoppes sign is comprised of individual cut, back-lit letters at a maximum height of 24 inches. The total area of this sign would be 34 square feet. Community Development Intern Bachler explained that wall signage is proposed for the E Street Flats residential apartment building as well. One sign would be located on the south wall of the building facing County Road E and measure 10 feet wide by 5 feet tall, a total area of 50 square feet. The second sign would be installed on the east building wall facing Lexington Avenue and measure 18 feet wide by 3 feet tall, or an area of 54 square feet. Community Development Intern Bachler stated auxiliary signage on the site would be used to provide direction and demarcate the parking lot. Each sign would have the same dimensions: 75 inches in height with a sign copy area of 24 inches by 18 inches. A total of 16 auxiliary signs are proposed. The signs would identify parking spaces as being reserved for customers, employees, renters, or guests, and would define a loading and delivery zone for the retail property. Site Data Future Land Use Plan: Community Mixed Use Existing Land Use: Apt 4+ Units Zoning: B-2 General Business District Current Lot Size: 7.65 Acres Topography: Relatively Flat Community Development Intern Bachler reviewed the surrounding area and the Plan Evaluation in detail. 1. Chapter 12 Sign Code: Section 1240.02 Permitted Sign Type, Area, Height, and Illumination by Sign District ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 3 Sign District 4 1201 County Road E County Rd E Frontage PUD Amendment Freestanding Signage (Permitted) (Proposed) Sign Type FREESTANDING Type Monument Monument Max Area (Sign 1) 50 SF 51.2 SF Max Area (Sign 2) 25 SF 44.8 SF Max Height 10 FT 10 FT Lighting E/I/B Internal (a) E = external, I = internal, B = backlit Community Development Intern Bachler stated the property at 1201 County Road E is located in Sign District 4. For properties not included in a Planned Unit Development, 50 square feet of freestanding signage is permitted in this District. Since the site fronts two public streets (Lexington Avenue and County Road E), the property owner is allowed an additional freestanding sign not to exceed 25 square feet. Freestanding signs are not permitted to exceed 10 feet in height. Community Development Intern Bachler indicated the Sign Code includes specific design standards for freestanding signs in this District. Only freestanding monument signs are permitted and the signs must be designed so that the sign copy is supported by a solid base of brick or rock-faced block in a color similar or complimentary to the main structure on the site. Materials used for the sign base are required to extend at least one-half way up the sides of the sign face. Community Development Intern Bachler explained that between the two monument signs, a total of 96 square feet of sign copy area is proposed. The E Street Shoppes sign exceeds the allowed area by 1.2 feet while the E Street Flats sign exceeds the allowed area by 19.8 square feet. The proposed additional sign area for the E Street Flats building is reasonable in this case because there are two distinct land uses on the property each requiring sufficient signage to advertise and provide directions. It was noted the applicant is requesting to place both monument signs on County Road E. This deviates from the Sign Code, which requires a permitted second freestanding sign to be placed on the other public street that the building fronts. Since the building is setback approximately 360 feet from Lexington Avenue and there is no driveway access to the property off this street, it is reasonable to have both signs located on County Road E where the primary entrances are. Community Development Intern Bachler explained the stone base material does not extend one-half way up the sides of the proposed monument signs. The applicant has indicated that incorporating the base material along the sides of the E Street Shoppes sign would make it difficult to replace the individual tenant panels on the sign. Although this design constraint does not exist for the E Street Flats sign, the applicant is looking to maintain aesthetic consistency between the two signs and has not included the base material on the sides of this sign. ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 4 Sign District 4 1201 County Road E County Rd E Frontage PUD Amendment Wall Signage (Permitted) (Proposed) Sign Type WALL Max Total Area (Includes E 200 SF 325.5 SF Street Flats building and 3 retail tenants) Max Height None - Lighting (a) E/I/B Backlit (a) E = external, I = internal, B = backlit Community Development Intern Bachler stated properties in Sign District 4 are permitted a total of 50 square feet of wall signage. In multi-tenant buildings or sites, the permitted sign area may be installed by each individual business establishment that has some exclusive use of the primary level of the building. The Sign Code does not directly address the use of wall signage by property owners of multi-tenant buildings for the purpose of branding the property. Community Development Intern Bachler commented the applicant is proposing 87.5 square feet of wall signage for the largest retail bay, which exceeds the requirements by 27.5 square feet. This request is justified given that the tenant will occupy 114 feet of frontage. While there are no guidelines on permitted wall signage for property owners, the proposed E Street Shoppes sign, measuring 34 square feet, is less than what an individual business establishment would be allowed and is deemed reasonable in this case. All other proposed wall signage for the E Street Shoppes building meets the Sign Code requirements. Community Development Intern Bachler indicated the applicant is requesting an additional 54 square feet of wall signage for the E Street Flats building. A total of 104 square feet of wall signage is proposed. This request for flexibility is reasonable because the size of the building and the large building setbacks from the public streets make signage difficult to see. The building is set back approximately 360 feet from Lexington Avenue and 70 feet from County Road E. The proposed wall signs would cover approximately 2.3% of the east building façade and 0.5% of the south building façade. Sign District 4 1201 County Road County E Frontage E Auxiliary (Permitted) PUD Amendment Sign Signage (Proposed) Type AUXILIARY Max area per sign 8 SF 3 SF Wall Height 8 FT - Freestanding 8 FT 6.25 FT Height Auxiliary signs must be 8 feet or less in height and are allowed a sign copy area of 8 square feet. There are no provisions in the Sign Code regulating the number of auxiliary signs allowed per property. The proposed auxiliary signage plan meets the Sign Code requirements. 2. Chapter 12 Sign Code: Section 1260.01 Sign Standard Adjustment ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 5 Community Development Intern Bachler indicated Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met. The criteria are as follows: 1. There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and, 3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. Community Development Intern Bachler stated while the above criteria are not directly referenced or required for PUD Amendment requests to add signage to a property, they do provide guidance for evaluating these types of applications. In this case, criteria one and three are most applicable. The PUD process itself permits the City to be flexible with signage standards depending on the needs and impact of a particular use. 3. Chapter 13 Zoning Code: 1325.05, Subd. 8 Additional Design Standards for New Development, Redevelopment, and Modifications to Existing Sites in the B2 and B3 Districts Community Development Intern Bachler explained Section 1325.05, Subd. 8 of the Zoning Code establishes design standards for the business districts of Arden Hills. The standards in this section are only applicable to the building or site components being developed or altered. In this case, the specific guidelines on signs are pertinent: 1. Business signs shall be architecturally compatible with the style, composition, materials, colors and details of the building and should be an integral part of the building. Signs shall be incorporated into the facades of the building rather than extending past the roof line and should not project more than twelve (12) inches beyond the plane of the facades. Retail business wall signs shall be located in a position above the front window that is located consistently among stores. 2. All other provisions in Chapter 12, Sign Code, shall apply. The proposed signage in the plan meets the requirements contained in Section 1325.05, Subd. 8 of the Zoning Code. Community Development Intern Bachler provided the Findings of Fact for review: General Findings 1. The property is located in the B-2 Zoning District and in Sign District 4. 2. The Planned Unit Development at 1201 County Road E was approved by the City on December 21, 2012 in Planning Case 12-019. The approved Planned Unit Development did not include a master sign plan for the property. 3. The applicant is proposing an amendment to the approved PUD for a site-wide sign plan that includes monument, wall, and auxiliary signage. ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 6 4. The City has adopted the Guiding Plan for the B2 District that includes design principals and standards for signage in the area. 5. The proposed PUD Amendment is in substantial conformance with the requirements of the 6. Zoning Code. 7. Where the plan is not in conform requested by the applicant due to the site conditions and land use mix unique to the property at 1201 County Road E. 8. ations through a negotiated process with a developer. 9. The signage plan would not have a negative impact on adjacent properties or the City as a whole because they are consistent with the size and layout of the property on which they would be located. Community Development Intern Bachler recommended approval of Planning Case 13-009 for a Planned Unit Development Amendment at 1201 County Road E. Staff recommends the following five conditions be included with the approval: 1. The master sign plan shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2. Freestanding signs shall be monument type ground signs with the copy resting on and supported by a solid base of brick or rock-faced block in a color similar to or complementary to the main structure on the site. The material of the base must extend at least one-half way up the sides of the sign face. 3. Freestanding signs shall be located at least five (5) feet from any property line and shall not project over the property line. 4. Wall signs shall be comprised of individual cut, back-lit letters and shall not extend more than twelve (12) inches from the wall they are attached to. 5. In the event that the property at 1201 County Road E is subdivided to create a new parcel abutting Lexington Avenue and County Road E, the new corner parcel will be permitted only one freestanding sign and this sign shall be located on Lexington Avenue. Signage along County Road E may be added to the freestanding sign authorized on the adjoining parcel to the west. Community Development Intern reviewed the options available to the Planning Commission on this matter: 1.Recommend Approval with Conditions 2.Recommend Approval as Submitted 3.Recommend Denial 4.Table Chair Larson opened the floor to Commissioner comments. He questioned why the sign requests were not on the original PUD request. Lisa Moe, StuartCo, thanked the Commission for considering her request this evening. She explained the proposed signs were left off the original PUD as a sign plan was not completed. ARDEN HILLS PLANNING COMMISSION JUNE 5, 2013 7 Chair Larson opened the public hearing at 6:45 p.m. Chair Larson invited anyone for or against the application to come forward and make comment. There being no additional comment Chair Larson closed the public hearing at 6:46 p.m. Commissioner Zimmerman moved and Commissioner Thompson seconded a motion to recommend approval of Planning Case 13-009 for a PUD Amendmentat 1201 County Road E based on the findings of fact and the submitted plans, as amended by the five conditions in the June 5, 2013, report to the Planning Commission. Commissioner Thompson supported the request and appreciated the style of the proposed monument signs. The motion carried unanimously (4-0). B.Planning Case 13-008; Zoning Code Amendment and CUP; Country Financial; 2 Pine Tree Drive Public Hearing Community Development Director Hutmacher stated the applicant has requested to amend Section 1320.05 of the Zoning Code to allow schools for higher education as a conditional use in the B-2 zoning district. The request also includes a conditional use permit (CUP) for Mutual Service Life Insurance Company (also known as Country Life Insurance Company and Country Financial) to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive. Both requests are as presented in the June 5, 2013, report to the Planning Commission. Community Development Director Hutmacher indicated the City has received a proposal from Bob Revoir, Cushman & Wakefield, to obtain a CUP to allow a higher education use in the office building located at 2 Pine Tree Drive in the B-2 Zoning District. Mr. Revoir is a real estate broker representing Country Financial. Country Financial would like to lease space to Bethel University for administrative offices, classrooms, and meeting space. This application includes two distinct requests: 1. Zoning Code Amendment to allow schools for higher education as a Conditional Use in the B-2 District. 2. Approval of a Conditional Use Permit to allow a higher education use as a tenant in the office building located at 2 Pine Tree Drive. Community Development Director Hutmacher explained Country Financial, located at 2 Pine Tree Drive, has applied for a Zoning Code amendment to allow higher education uses in the B-2 zoning district with a Conditional Use Permit. The property includes a 5-story, 227,138 square foot multi- tenant office building. Although the building address is located at 2 Pine Tree Drive, a small portion of the building and most of the parking lot is located on the parcel with the address of 12 Pine Tree Drive. The size of the parcels located at 2 and 12 Pine Tree Drive are 19.16 and 21.52 acres, respectively, for a total size of 40.68 acres. Country Financial has vacated much of the building and is currently marketing the building for sale or lease. Approximately 62% of the building is currently vacant.