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HomeMy WebLinkAbout06-10-13-R 'It --AI"EN Approved: July 29, 2013 CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 10, 2013 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:03 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave McClung, and Ed Werner Absent: None Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; and Deputy Clerk Amy Dietl PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the meeting agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL None. 3. STAFF COMMENTS A. TCAAP Update Community Development Director Hutmacher stated that a groundbreaking ceremony took place on Friday, June 7th on the TCAAP property. She noted that the Irondale Band attended and played at the event. Speeches were given by local and state representatives. She commented that the event was very well attended. ARDEN HILLS CITY COUNCIL—JUNE 10, 2013 2 Mayor Grant noted that the ceremony was covered by the local news stations and he hoped to have video footage of the event posted on the City's website. He was pleased with the demolition work being completed by Bolander. He then discussed the recycling efforts being made by the contractor. B. Transportation Update Public Works Director Maurer reported that work on TH 10 and County Road 96 continues. He stated the pilings on the south side should be completed this week. It was noted that work continues on the temporary bypass. Regarding the I-694 project, Public Works Director Maurer explained that old roadway material that has been stockpiled will be crushed in the coming weeks. 4. APPROVAL OF MINUTES A. April 29, 2013, Regular City Council MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the April 29, 2013, Regular City Council meetins minutes as presented. The motion carried unanimously (5-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item - Claims and Payroll B. Motion to Approve Seal Coat Bids C. Motion to Approve Sod and Irrigation Quotes for the Triangle Property D. Motion to Approve Appointment of City Planner MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 6. PULLED CONSENT ITEMS None. 7. PUBLIC HEARINGS None. 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS A. Draft Public Involvement Plan ARDEN HILLS CITY COUNCIL—JUNE 10, 2013 3 Community Development Director Hutmacher stated that the first task in the master planning process is the development of a public engagement plan. She explained that Kimley-Horn has drafted a Public Involvement Plan (PIP) which defines: the purpose of the PIP; roles and responsibilities of City staff, the JDA, Ramsey County, and City Council; the goals, objectives, and expected outcomes of the public involvement process; project stakeholders; public involvement techniques; project schedules; and the evaluation of public involvement techniques. Community Development Director Hutmacher explained that the Council previously reviewed this draft document at their May 28th Council meeting and provide input on the plan. The comments made at that meeting regarding public involvement were taken into consideration and were incorporated into this document. She indicated that the Joint Development Authority reviewed the draft PIP at their June 3, 2013, meeting and recommended approval. Councilmember Holden asked who would be invited to attend the Development Panel. Community Development Director Hutmacher stated that the invite list has not been drafted. Discussions have led her to believe that Committee and Commission members would be invited along with other members of the community as recommended by Council. Mayor Grant recommended that Arden Hills' business owners participate in the Development Panel event on July 30th. Brian Smalkoski, Kimley-Horn, commented that the invite list for the July 30th event will be created by working with staff. He welcomed recommendations from the Council. Jessica Laabs, Kimley-Horn, indicated that approximately 50 people will attend the event. She encouraged the Council to forward names to Kimley-Horn as all will be considered to assure a good cross section of representation in these discussions. She suggested that the City forward a list of 15 names for the invitation list to represent the City of Arden Hills. Councilmember Holden wanted to be assured that the interests of Arden Hills is kept in mind throughout this process. Councilmember McClung agreed stating that the master planning process is the responsibility of the City. He encouraged the City to find a diverse group to participate in the July 30th event to properly represent the community. Mayor Grant suggested that Councilmembers from adjacent communities also be invited to the event. Mayor Grant recommended that comments from the public be taken at the first City Council meeting of each month for the TCAAP redevelopment as this will provide another method for taking public input. He stated that this will encourage early participation from the public. The Council supported this suggestion. ARDEN HILLS CITY COUNCIL—JUNE 10, 2013 4 Councilmember McClung encouraged staff and Kimley-Horn to be as inclusive as possible throughout the master planning process. Mayor Grant requested that the open house meeting be held in September and not in August because he feels there will be better attendance at that time. He questioned if this change would alter the completion of the report. Mr. Smalkoski did not anticipate that this would affect the project completion date. Councilmember Holmes questioned how developers will be selected for involvement in the planning process. Mr. Smalkoski stated that this will be discussed with staff. Developers who have already expressed interest will be invited along with others who work in the metro area. Councilmember Holden commented that the economy has changed since the original Maxfield study was completed five years ago. She indicated that the vision for the property has shifted and this will have to be considered throughout the planning process. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the Public Involvement Plan for the TCAAP Master Planning Process. The motion carried (5-0). B. Consider Sanitary Sewer Lining Improvement Bids Public Works Director Maurer stated that in 2013, the City applied for and received a grant from the Metropolitan Council Environment Services (MCES) to assist with the cost of sanitary sewer lining. The grant amount is up to $162,000 and can be used for 25% of the construction cost of sanitary sewer lining. This grant is from bond monies provided by the State Legislature specifically to assist with the elimination of inflow and infiltration into the metropolitan sanitary sewer system. Public Works Director Maurer explained that the 2013 Capital Improvement Program(CIP)has an item for sanitary sewer lining in the amount of$500,000. He explained that bids for the 2013 project were opened on May 23, 2013. The project consisted of 4.5 miles of sewer lining in a base bid and three alternate bid areas that could be added in whole or in part. The low bid was submitted by SAK Construction from O'Fallon, Missouri. It was noted that SAK Construction's bid was below the engineer's estimate which meant there was some room within the budget to add additional length to the project. Staff recommended the Council award the contract for the 2013 sanitary sewer lining project base bid plus approximately half of alternate bid B which would be completed for$625,526.05. Mayor Grant explained that the sewer lining process allowed for the installation of plastic pipe inside of the City's existing pipe. Councilmember Holden questioned how long the new pipes will last. ARDEN HILLS CITY COUNCIL—JUNE 10, 2013 5 Public Works Director Maurer indicated that he anticipates that the relined pipes will last forever due to the fact that the pipes will now be plastic instead of clay. MOTION: Councilmember McClung moved and Councilmember Werner seconded a motion to Adopt Resolution #2013-027, Awarding the 2013 Sanitary Sewer Lining base bid plus a portion of Alternate Bid B to SAK Construction LLC in the amount of$625,526.05. The motion carried (5-0). 10. COUNCIL COMMENTS Mayor Grant commented that earlier this evening, the Council appointed a new City Planner named Ryan Stref.. He welcomed Mr. Streff to the City of Arden Hills. Mayor Grant indicated that he received a letter from a gentleman in Texas thanking the Lake Johanna Fire Department and the City of Arden Hills for providing necessary emergency care to his son. Councilmember Werner stated he would be out of town next week and will not be attending the June 17`x' work session meeting. Councilmember Holden requested that staff provide an update to the Council on the Round Lake project at a future meeting. Councilmember Holden noted that Sand Companies has begun developing their apartment building. Councilmember Holden encouraged staff to speak with the business owners regarding their grass in the B-2 business district. Councilmember Holmes stated that in 2013, Legislation was approved whereby cities will not need to pay sales tax for city purchases beginning in 2014. Councilmember Holmes indicated that there would be a farewell celebration on June 18'h at Aldrich Arena for the 203`d Transportation Company. ADJOURN MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to adiourn to a closed work session for the annual performance review of the City Administrator. The motion carried unanimously (5-0). Mayor rant adjourned the regular City Council meeting at 8:10 p/4n. 2521; — &4,4vi Patrick Klaers David Grant City Administrator Mayor