HomeMy WebLinkAbout08-12-13-R--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital
business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City
in which to live, work, and play.
CALL TO ORDER
APPROVAL OF AGENDA
Public inquiries/informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda.
In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
3.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF,
3.B.Transportation Update
Terry Maurer, Public Works Director
Documents:MEMO.PDF
APPROVAL OF MINUTES
4.A.Approval Of Minutes
JUNE 10, 2013, City Council Work Session
JUNE 17, 2013, City Council Work Session
JULY 8, 2013, City Council Work Session
Documents:WS.PDF,WS.PDF,WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion
under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.
5.A.Claims And Payroll
Ashley Bertrand and Sue Iverson
Documents:MEMO.PDF
5.B.Snelling Avenue North Bids
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHEMENT B.PDF
MillPatch And Trail Rehabilitation Quotes
Terry Maurer, Public Works Director
Documents:MEMO.PDF
Interfund Transfer And Budget Adjustment For 2013
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately
in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP
NEW BUSINESS
UNFINISHED BUSINESS
9.A.Amendment To Kimley Horn Contract For TCAAP Master Plan
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
E Street Flats Project Discussion
STAFF COMMENTS
MEMORANDUM
DATE:August 12, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Jill Hutmacher, Community Development Director
SUBJECT:TCAAP Update
The TCAAP redevelopment project is moving ahead. The following memo is intended to
provide information to the EDC on the demolition/remediation project, Master Plan public
engagement activities, and the Joint Development Authority site visit to Denver, Colorado.
Demolition and Remediation
Only three buildings remain on site. Buildings 101 and 104 are in the process of being
demolished now. Building 502, which contains asbestos, will be remediated throughout the
winter months and demolished in 2014. Bolander has now begun sub-grade work where
allowed, as they wait for approval of the Quality Assurance Project Plan (QAPP) to do work
throughout the site. They have completed work in the “thumb” area at the north end of the site,
adjacent to 35W and County Road H.
While Bolander continues tomake progress on demolition of the remaining buildings, they
report the following materials recycled or salvaged, and diverted from landfill:
Steel Recycled to date:1,485 tons
Wood Salvage and Reclaimed:4 Flatbeds
Steel on the ground awaiting recycle:4000 tons
Steel beams salvaged for re-use as is:700 tons
Steel railroad track salvage and on ground:350 tons
Raw Concrete and Bituminous on ground awaiting crushing: 35,000 tons
Bolander estimates that by project completion, 400,000 tons of bituminous and concrete will be
recycled and reused for road bed, foundation work, and other uses.
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Master Plan Public Engagement
Developer Interviews
On July 10 and 11, staff and consultants met with representatives from CSM Corporation, Pulte
Group, Lennar, and Ryan Companies. Developers were asked questions regarding attractive
features in a redevelopment site, potential challenges for TCAAP and withworking with a public
agency, suggestions for the Master Plan and regulations, and expectations for environmental and
sustainability features. Developers provided frank and useful feedback. A summary of
developer comments is attached.
Developer Panel and Public Engagement Workshop
On July 30, the City held a developer panel and public engagement workshop. The two-hour
event began with a panel discussion of land use and development professionals. The facilitator
asked the panel questions regarding development features for TCAAP, likely land uses, and
sustainability strategies. Following a question and answer session, attendees divided into four
breakout groups to discuss key development issues: commercial and residential development;
transportation and access; recreation and open space; and environment/energy/sustainability.
Each group summarized their discussion for all event attendees, then attendees had an
opportunity to participate in a second breakout group. A summary of panel and breakout group
comments is attached.
TCAAP Open House
The first TCAAP Master Plan open house event is scheduled for Tuesday, September 17, 5:30
pm to 7:30 pm in the Marsden Room of the Ramsey County Public Works facility. At this time,
the consultants are still inthe “discovery” phase of the project and will not be prepared to present
findings. Instead, information on how this project differs from earlier redevelopment efforts
(i.e., market, access points) will be presented and public input encouraged. RSVPs arenot
required, and attendees may arrive at any time during the event.
Denver Redevelopment Visit
The Joint Development Authority (JDA) visited the Denver, Colorado metro region on August 1
and 2. The group visited three redevelopments in Denver and Aurora over about 36 hours,
beginning with Stapleton, the old airport. Stapleton has been under development for about 15
years, and is approximately 4,700 acres in size. It is a mixed-use development. Next, they
toured the Fitzsimons/Anschutz Medical Campus in Aurora. Formerly an Army Medical facility,
Fitzsimons is now home to the University of Colorado, and the beginnings of a synergistic
medical technology campus. Finally, the group visited with Lowry Redevelopment in Denver.
Lowry, a former Air Force Base, closed through the Base Realignment and Closure Commission
(BRAC) process in the mid-1990’s, and is now a mixed-use redevelopment with a diversity of
housing types, retail, commercial and public amenities such as parks and trails. It is
approximately 1,800 acres, and is nearing 70% completion. A detailed description of the three
redevelopment areas is attached.
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These developments gave JDA commissioners and staff a great deal to consider, and some ideas
for how to approach the redevelopment of the TCAAP site.Written comments and insight
gained from the trip are currently being collected and compiled. A more detailed presentation of
lessons learned will be provided at a future meeting.
Attachments
Summary of TCAAP Engagement Activities –July 2013
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SUMMARY OF TCAAP ENGAGEMENT ACTIVITIES JULY 2013
The following provides a summary of developer interviews held July 10-11, 2013; and the TCAAP Development
Panel and Stakeholder Engagement Workshop held July 30, 2013.
Developer Interviews
City of Arden Hills staff, Ramsey County staff, and consultants interviewed representatives from Opus, CSM Corp,
Lennar, and Ryan Companies.
Common themes/highlights:
The site is in a desirablelocation and the cleanup to residential standards is attractive.
This is a large site; development will need to be phased over a longer period of time (15-20 yrs). Market
cannot absorb it all at once. Break into manageable pieces.
Have patience to stick with the vision and don’t force solutions, but also be flexible. Create a solid
framework/vision, but don’t be too restrictive.
More flexibility = more opportunity, because the market will change, and the market drives development.
Developers are very cost-conscious and market-driven.They evaluatethe land cost per square foot
including costs for infrastructure and amenities. Too much green space or amenities can cause the land to
exceed the price point.Density maybe useful to help pay for amenities.
Get developer input into the Master Plan to ensure that the community isn’t overpromised a certain design
standard,level of amenities, or land use.
Access is key. Improvements to H will be very important.
Developers viewed the remediation of the property to a residential standard and the preservation of areas
north and east of the property for open space as a huge achievement for environmental sustainability.
Many sustainability features, particularly building and mechanical systems,are already built in without
specific LEED certification. Sometimes getting the plaque isn’t worth the extra investment.
Sustainability features can work if payback is within a reasonable period. Must be cost-effective and proven;
if not proven, customers won’t pay. Developers are not yet embracing net zero energy and on-site
generation. City and County may need to pay if they want these features.
The idea of a regional stormwater system makes sense.
There is a stigma in the community regarding contamination. The City and County will need to actively work
to dispel misinformation and alleviate concerns about the property.
The Master Plan should clearly articulate the opportunities and requirements for development so that
developersand private investors have certainty regarding what can be approved. The master planning
process can add significant value by overcoming political hurdles to development.
The City and County should reach out to the brokerage communitysince nearly every office and industrial
user is represented by a broker.Businesses, which are represented by a broker,should not be approached
directly to avoid alienating the brokerage community.Single-and multi-family brokers also have good
insight into consumer preferences.
Development Panel
Panel consisted of representatives from Duke Realty, Pulte Homes, United Properties, St. Paul Chamber of
Commerce, and Urban Land Institute/former Edina City Manager.
Common themes/highlights:
TCAAP is unique and attractive to develop because thesite is a clean slate for development, large in size,
and good location.
The needs of “Generation Y”should be considered in planning for development. They want walkability/trails,
transit, sustainable features, etc.
Amenities are important –green space adds value.
A mix of uses isappropriate for the site.
August 2013
Any plan needs to have built in flexibility because market will change many times before a full build-out.
The site will need to be divided into much smaller pieces to accommodate an extended absorption period.
Important to engage a diverse set of stakeholders to communicate expectations and build capacity.
Audience Q&A
What about retail development?(yes, opportunity for some commercial)
How does this development affect the surrounding communities positively or negatively?(linkages are
crucial/Gen Y wants to stay connected; growth is good for surrounding communities; need to sustain
existing businesses and bring in new ones, not just jumping from one community to another)
Should the site be marketed nationally and internationally?(yes)
Plan has to be prescriptive enough to reflect values, flexible enough to allow developers, and what does a
master plan like that look like?(be a keeper of the vision over time; identify “sacred elements” of the site;
create frameworkand then let the market dictate)
Breakout Groups
Attendees visitedtwo of four stations focusing on specific topics of Commercial and Residential Development,
Transportation and Access, Environment/Energy/Sustainability, and Passive and Active Open Space.
Commercial and Residential Development Common Themes:
Mixed use development desired (good restaurants, housing/residential called out specifically as desired;
heavy industrial was undesired)
Focus on retail
Senior and affordable housing important
Balance with surrounding communities and greater Ramsey County
Develop land in phases according to access points, infrastructure development and cost, and cleanup
Consider departure from current development pattern with continuation of what makes Arden Hills a place
where people want to live their full lives
Transportation and Access Common Themes:
Look into incorporating transit on the site
Don’t build high-volume infrastructure
Neighborhood oriented streets (low-volume, tight grid)
Adequate connections to CR 96 and CR H
Multi-modal connections
Environment/Energy/Sustainability Common Themes:
Investigate regional stormwater systems; find creative ways to reuse stormwater
Open to using public financing for systems that make sense, i.e. result in lower overall energycosts,
payback over time
Capitalize on unique site features like topography and elevation
Finding a way to utilize the groundwater is of interest
Active and Passive Open Space Common Themes:
Investigate recreational and trail access to AHATS outside of the TCAAP reuse area
Incorporate significant amounts of greenspace on-site
Connect an extensive on-site park network to the external parks and trails system
Possibility of a greenspace facility that acts as regional draw to the site
Use a complete streets/active streets model for the roadway network
Plan early to maximize benefits of the park and trail system
August 2013
STAFF COMMENTS
MEMORANDUM
DATE: August 12, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96
project.
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION MEETING
JUNE 10, 2013
6:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session meeting at 6:00 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; and Deputy Clerk Amy Dietl
1. APPROVAL OF AGENDA
The Council accepted the agenda as presented.
2. AGENDA ITEMS
A.B-2 District Feasibility Report Presentation
Marcus Thomas,
Bolton & Menk, reviewed the draft B-2 District Feasibility Report with the
Council. He discussed the various road improvement alternatives along County Road E between
Highway 51 and Lexington Avenue. He noted that the City was looking to revitalize this corridor
and that public engagement sessions through an advisory committee were held.
Mr. Thomas
stated that the City was not looking to make a huge financial investment up front but
was hoping to have the improvements be market driven. A refinement of the Phase I concept
study was reviewed in detail with the Council. He commented that this study takes advantage of
lower cost, easy opportunities to improve travel along the corridor. It was noted that the center
left turn lane would be narrowed, while the shoulders would be increased to about five feet.
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 10, 2013 2
Mr. Thomas
indicated that pedestrian improvements would be addressed in the plan, along with
balanced traffic mobility and property access. He noted boulevard trees and lighting would be
located along the corridor to enhance the corridor aesthetics.
Mayor Grant
questioned if the width of the bridge would change.
Public Works Director Maurer
explained that MnDOT and the County were evaluating a three
lane bridge. He commented that the plans were not yet in final design, but that three lanes with a
10 foot pedestrian lane on one side of the bridge is being proposed.
Mr. Thomas
explained that if the lane configurations were to change, minor adjustments could be
made to the Phase I plans. He stated that it was his intent to work within the existing curb lines.
Mayor Grant
asked what benefit would be received relative to cost.
Mr. Thomas
commented that businesses and residents in the area would now have a corridor that
was clearly striped with better access for both vehicles and pedestrians.
Further discussion ensued regarding the traffic flow around the Commers, Davidson, and
properties along with which medians and turn lanes should remain in place.
Mr. Thomas
stated that at this time, the plan showed a dedicated lane into the Davidson property.
The Council was not in favor of this turn lane as it would adversely impact bicycle traffic.
Mr. Thomas
indicated that the concept plan was not perfect, but it would accomplish a lot for
improving traffic and pedestrian movements, with the least impacts and expense. He noted that
the plan will continue to evolve and expand into the future.
Councilmember Holmes
questioned if the business owners along the corridor have discussed
assessments for boulevard trees.
Mr. Thomas
explained that this has been discussed in general terms. He told the business owners
there would be some upfront costs noting the distribution of the costs was yet to be determined.
Councilmember Holden
inquired what portion of the project costs the County would pay.
Public Works Director Maurer
commented that the County would be responsible for the
roadway seal coat, a portion of the sidewalk construction, median construction, and most of the
signal work. He stated that the County saw the traffic benefits to the proposed enhancements
along the corridor.
Mayor Grant
requested further information on the Carrolasement.
Mr. Thomas
stated that the City was made aware of an easement on Carroll
be used for a sidewalk. This was investigated further and after reviewing the documents, two
easements were found. The first was on the west side of the property which was titled as a
sidewalk and utility easement. The second easement was described in the same manner and
continues into the roadway. Until the Carrolparcel is redeveloped, it would be difficult to
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 10, 2013 3
negotiate any changes to the easements. Through the Phase I plan, he hoped to have business
access driveways consolidated. However, many of the business owners were not interested in
shared driveway accesses.
Mr. Thomas
reviewed how the traffic signal systems would be modified throughout the corridor.
He estimated that the costs for the proposed improvements to be $1.8 million. The next step
would be to break down how the project would be funded between the County, City, and
assessments.
3. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council work session meeting at 6:58 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION MEETING
JUNE 17, 2013
5:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session meeting at 5:00 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and
Dave McClung
Absent:
Councilmember Ed Werner (excused)
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Finance Analyst Kyle
Howard; Parks and Recreation Manager Michelle Olson; and Deputy Clerk Amy Dietl
1. APPROVAL OF AGENDA
The Council accepted the agenda as presented.
2. AGENDA ITEMS
A.Utility Billing Discussion
Public Works Director Maurer
stated that there are two properties in Arden Hills that raised
concerns about their utility billing and water usage. The first property is at 4139 Norma Avenue
and the second is 1364 Arden View Drive. He explained that Ken Henick at 4139 Norma Avenue
is concerned about the water rate and Henry Snyder at 1364 Arden View Drive questioned how he
could use 200 gallons of water per hour over several days at his townhome.
Public Works Director Maurer
explained that he
concern and the meter was checked. No problems were found with the water meter or reader. He
requested the Council discuss these items and direct staff on how to proceed.
Ken Henick
, 4139 Norma Avenue, stated that he found a leaky faucet on the back of his home,
which increased his water usage. He reported that the leak has been fixed.
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 17, 2013 2
Discussion ensued regarding the water usage at 1364 Arden View Drive.
Public Works Director Maurer
stated that the previous spikes coincided with Mr. Snyder
watering his trees last fall. He explained that
guts of the toilets replaced. Since that time, no spikes in water usage have been found.
Councilmember Holmes
recommended that the Council take no action on this item.
Councilmember McClung
stated there has to be some burden of proof on the homeowner to
provide the City with evidence that the equipment is faulty. In this case, the City found no fault
with the equipment and the issue has resolved itself.
Mayor Grant
questioned how often the meter reading software provided readings to the City.
Public Works Director Maurer
stated that these readings were taken once every four hours. He
further reviewed how the alarms within the meter reading software can be set to alarm the City of
extra/additional water usage.
Mayor Grant
reported that the consensus of Council was to deny the utility bill appeals for both
cases. A payment plan would be established for Mr. Snyder.
B.2014-2018 Capital Improvement Plan (CIP)
Director of Finance and Administrative Services Iverson
requested that the Council review
and discuss the CIP for 2014-2018.
Councilmember McClung
questioned if the City had a spending problem or if it would be able
to catch up financially.
Mayor Grant
found this to be mainly a spending concern for the City and to a lesser degree a
revenue concern.
Councilmember McClung
stated that it could be a combination of the two based on decisions
made by previous Councils. He encouraged the Council to keep these concerns in mind while
reviewing the 2014-2018 CIP.
Councilmember Holden
explained that past Councils did not put money into infrastructure
improvements and maintenance or into parks, so in her opinion, this Council was playing catch
up. She was pleased that the City has been able to pay for these improvements over the past
several years. The water, sewer and lift stations are crucial to the community.
Mayor Grant
began reviewing the CIP and requested the Council assess it line by line and
provide comment to staff when necessary.
Councilmember Holden
questioned if the park structures scheduled for replacement currently
meet all code requirements.
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 17, 2013 3
Public Works Director Maurer
stated that the structures meet code, but if altered in any way,
these structures would have to be brought into compliance with new safety standards.
Councilmember Holmes
recommended that the play structure funding be removed from the CIP
as this was a want instead of a need. She request
changed to replace play structures every 25 years or as needed.
Mayor Grant
was not in favor of pulling these items out due to the fact it created a placeholder
He stated that the item could always be pushed back
several years if the play structure was still in good condition.
Councilmember McClung
suggested only one play structure be replaced per year.
Councilmember Holden
was in favor of having additional beautification measures be taken at
Freeway Park since $65,000 was allocated for improvements. She recommended that this item be
put on hold as this was a want and not a need.
Public Works Director Maurer
stated that the removal of the chain link fence and gravel
parking lot would enhance the appearance of the park, along with additional landscaping.
Councilmember McClung
further discussed the 2014 park improvements. He recommended the
trail connection near the Mounds View High School be pushed back to 2016-17 or 2017-18 as this
item would require coordination with the County and school district.
Mayor Grant
recommended that a letter be sent to the school district encouraging them to
financially plan for a trail in the next two or three years.
Public Works Director Maurer
noted that the bridge near the high school was slated to be
replaced in 2016. He encouraged the Council to bear this in mind with their planning for this trail.
City Administrator Klaers
indicated that the City could apply for State funding for the school
trail connection, which could assist in completing the project.
Councilmember Holden
was in favor of striking this item from the CIP.
Councilmember McClung
recommended it be moved to 2016.
The Council supported moving the preliminary work to 2016 and the project work in 2017 in
order to time the work with the bridge project and to seek funding from grants and other
governmental agencies.
Mayor Grant
questioned how the Council wanted to address the proposed improvements for
Freeway Park.
Councilmember Holden
suggested that the $65,000 be removed from the budget.
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 17, 2013 4
Councilmember McClung
recommended it be moved to 2016, with the Council reevaluating the
parks needs in 2015. This would assist with leveling expenditures for 2014.
Councilmember Holmes
wanted to see the fence and parking lot improved before that time.
Councilmember Holden
was willing to move the item out a year or two to allow the Council
time to evaluate expenditures.
Mayor Grant
agreed.
Council consensus is to move Freeway Park to 2015.
Discussion ensued regarding the Perry Park #4 field renovations. It was noted that the
Association was willing to pay $10,000 of the expense.
The Council supported the hard court reconstruction at Floral Park in 2018.
Public Works Director Maurer
reviewed the bridge replacement schedule as proposed by
MnDOT and encouraged the Council to set aside funds for pedestrian facilities. He commented
that and the City
would be responsible for the additional expense to have the second side completed.
Mayor Grant
recommended that the amounts be lowered slightly and that this item be spread out
over three years, instead of two years within the CIP.
Councilmember McClung
questioned if the City needed pedestrian facilities on both sides of
every bridge. He did not feel this was necessary for each bridge.
Councilmember Holmes
wanted to see two sides completed on the County Road F bridge given
the level of pedestrian traffic in this area.
City Administrator Klaers
noted that the Council would be able to evaluate each bridge further
before completion by MnDOT.
Public Works Director Maurer
stated that the City had approximately $1.5 million in MSA
funds at this time and the City receives $200,000 annually for MSA streets. He noted that West
Round Lake Road would cost the City approximately $2.6 million to complete. He indicated that
the City also had $1.4 million in TIF that could be used to assist with the expense of the project.
City Administrator Klaers
recommended that the Council seek additional information on the
Round Lake Road project in order for it to move forward in 2014. Otherwise, the TIF plan would
need to be amended. He commented that the project could be funded through a combination of
TIF, Utility Enterprise Funds, and MSA funds. Staff would need direction from the Council on
how to proceed.
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 17, 2013 5
Public Works Director Maurer
stated that the City would be penalized in 2015 if MSA funds
were not used for a street project. He indicated that if this project was completed, Lift Station #11
could be eliminated, which would save the City sewer funds in the long run.
Mayor Grant
commented that by using MSA funds on this project the enterprise funds could be
spared.
Director of Finance and Administrative Services Iverson
reviewed how the TIF plan would
have to be modified if the project were not completed.
Discussion ensued regarding the use of MSA funds versus the use of TIF funds for the West
Round Lake Road project.
Councilmember Holmes
was not in favor of completing West Round Lake Road in 2014.
Councilmember McClung
did not want to see the City lose out on utilizing the available TIF
funds. He recommended the funds be used and that the project be completed.
Councilmember Holden
agreed and requested that staff investigate if any portion of the project
could be assessed to benefiting properties.
Mayor Grant
questioned if the project could still be completed in 2014 as he did not want to lose
the use of the TIF funds.
Public Works Director Maurer
indicated that staff would have to begin working on the plans
immediately.
It was Council consensus to move forward with this project using TIF, MSA, and Enterprise
funds. The final decision on how this would be broken out would be determined at a future
meeting.
Councilmember Holden
supported gateway signs but questioned if each sign had to be lit. She
suggested that each sign be reviewed on a case by case basis to assist in reducing the overall
expense to the City. She recommended $40,000 be set aside for 2014 and 2015.
Councilmember McClung
does not support the gateway signs in any way.
Councilmember Holmes
was in favor of the gateway signs proceeding with $40,000 in 2014 and
2015.
The consensus of the Council was to proceed with the signs at a level of $40,000 per year for
2014 and 2015.
Mayor Grant
did not recommend a new vehicle be purchased for the Building and Code
Enforcement Inspector. It was his opinion that now was not the time to purchase a new vehicle.
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 17, 2013 6
Public Works Director Maurer
explained that this vehicle would be used by staff as building
inspections were on the rise for Arden Hills.
City Administrator Klaers
indicated that the current Building and Code Enforcement Inspector
truck was in poor condition.
Councilmember Holden
supported the purchase of a vehicle at no more than $20,000.
Mayor Grant
agreed.
Councilmember Holmes
was in favor of the vehicle purchase at $25,000.
Councilmember McClung
saw the vehicle as a want and not a need.
The Council was in favor of proceeding with the vehicle purchase for no more than $20,000.
Director of Finance and Administrative Services Iverson
commented that the City may be in
software. The Council recommended that
$10,000 be budgeted each year for this expense.
Director of Finance and Administrative Services Iverson
indicated as of April 2014, Windows
XP would no longer be supported. For this reason, several work stations would need to be
replaced.
Mayor Grant
recommended the 2013 and 2014 budgeted amounts in technology remain as is (at
$13,000 per year) and that $10,000 per year be budgeted after that for 2016-18.
It was the consensus to reduce the Communication Equipment estimate to $7,500 per year.
Discussion ensued regarding sewer lining.
Mayor Grant
was in favor of reducing this expense in 2014.
Public Works Director Maurer
stated that this work could be delayed and a larger sewer lining
project could be planned for every three years. He stated that grants could be applied for to assist
with the expense.
Councilmember Holden
infrastructure improvements completed.
Councilmember Holmes
recommended that the CIP budget $400,000 in 2015 and $400,000 in
2017.
The Council concurred.
Mayor Grant
was in favor of this recommendation as it would fall in with State grant program
years. He then questioned if storm pond maintenance was necessary at $50,000.
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 17, 2013 7
Councilmember McClung
recommended the Council support budgeting $50,000 every other
year for storm pond maintenance; starting in 2015.
The Council concurred.
Councilmember Holden
questioned how staff would be replacing fire hydrants throughout the
City. She anticipated that the City would need to replace more than six hydrants a year given the
number of hydrants in the City.
Public Works Director Maurer
commented that the hydrants were reviewed systematically
starting with the oldest ones first. He indicated that hydrants would only be completely replaced
when absolutely necessary otherwise broken parts were swapped out. All new hydrants would
have stainless steel bolts. He explained that the City had more problems with the valves than with
the hydrants.
City Administrator Klaers
reviewed the timing and phasing of the County Road E bridge project
and B-2 corridor that were written into the CIP. He explained that the Council did not have
funding for Snelling Avenue within the CIP.
Public Works Director Maurer
discussed the timing of the Snelling Avenue bridge replacement.
Mayor Grant
requested the Council now discuss the revenue portion of the CIP and the
possibility of setting up a franchise fee program in the City.
City Administrator Klaers
indicated that the City had no park dedication funds to assist with
park and trail improvements. The Equipment Fund balance and needed equipment was reviewed.
It was noted that 46% of the community was in the tax exempt classification. These properties
generated no tax revenues for the City.
City Administrator Klaers
discussed the use of franchise fees and how these funds could benefit
the budget. He commented that a 1% franchise fee would generate approximately $220,000. This
percentage could be increased up to 4%, which would generate $880,000 in additional revenue for
the City. It was noted that 75% of electricity usage in the City is consumed by commercial and
industrial properties.
Mayor Grant
stated that hypothetically, the levy could be held down if a franchise fee were put in
place.
Councilmember Holden
was in favor of investigating the franchise fee further. She did not
support a 4% franchise fee. She recommended the funds be earmarked for a specific purpose,
such as parks.
Mayor Grant
agreed that the funds should be dedicated.
Councilmember McClung
also agreed suggesting that a portion of the funds could be dedicated
to public safety.
ARDEN HILLS CITY COUNCIL WORK SESSION JUNE 17, 2013 8
Councilmember Holmes
asked how much an average residential customer spends on electricity
monthly.
City Administrator Klaers
stated that he did not have this information.
Mayor Grant
questioned if the Council supported a franchise fee beginning in 2014.
The Council was in favor with starting a franchise fee in 2014.
Mayor Grant
supported the franchise fee at 3% or 4%.
Councilmember Holden
stated that this percentage could be too high as homeowners have
already been facing increasing expenses in a slow economy.
Councilmember McClungCouncilmember Holmes
and were in favor of a 4% franchise fee.
The Council requested a representative from Xcel be present at a future work session meeting to
discuss this matter in further detail, and that staff report back to the Council regarding the process
for establishing a franchise fee program as well as suggestions for uses of the funds.
3. COUNCIL COMMENTS AND STAFF UPDATES
Councilmember Holmes
stated that a foundation meeting was held last week. She requested
staff encourage residents and businesses to contribute to the foundation.
Councilmember Holmes
asked that a letter be drafted to thank the military personnel for their
painting.
Councilmember Holden
indicated that the rules for Eagle Scout final projects has changed and
the ideas must now be generated by the Eagle Scout and cannot be suggested by the City.
Councilmember McClung
commented that the Planning Commission was holding a special
meeting on Wednesday to discuss Lexington Station.
th
Councilmember McClung
noted that he may be late to the July 8 Council meeting.
th
City Administrator Klaers
reviewed the agenda items scheduled for June 24.
ADJOURN
Mayor Grant adjourned the City Council work session meeting at 8:20 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION MEETING
JULY 8, 2013
6:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council
Work Session meeting at 6:18 p.m.
Present:
Mayor David Grant; Councilmembers Fran Holmes, Dave McClung
(arrived at 6:45 p.m.), and Ed Werner
Absent:
Councilmember Brenda Holden (excused)
Also present
: City Administrator Patrick Klaers; and Deputy Clerk Amy Dietl
1. APPROVAL OF AGENDA
The Council accepted the agenda as presented.
2. AGENDA ITEMS
A.Legislative Update
State Senator Bev Scalze
stated that this is the first year of the biennium. As such, her goal is to
revisit the two bills regarding I-694 and TCAAP, as no roads in and around TCAAP have been
approved. She discussed the changes made to the local government aid formula along with the
funding levels. It was noted that the state sales tax requirement on municipalities will be
eliminated in 2014. The data privacy law change related to citizen emails was reviewed with the
Council, along with garbage organized collection law change.
State Representative Barb Yarusso
discussed water wells issues. She noted that an income
based property tax is being considered. An expansion regarding how medical leave can be taken
was approved. In addition, there will be no excuse absentee voting.
Mayor Grant
requested information on coal tar.
ARDEN HILLS CITY COUNCIL WORK SESSION JULY 8, 2013 2
State Senator Scalze
discussed the use of coal tar in driveway sealants noting that this compound
will no longer be allowed in the State of Minnesota due to the fact it is hazardous to both people
and waterways.
City Administrator Klaers
questioned the likelihood of the State approving funding for TCAAP
roads in 2014.
State Senator Scalze
stated that she will continue to work on this issue as TCAAP in Ramsey
County has needs for $35 million in bonding for roads. Further discussion ensued regarding the
need for bridge maintenance in the northeast metro.
Mayor Grant
commented that the Highway 96 and I-35W bridge is deficient and in need of
repair. He encouraged the representatives to seek funding to assist with the bridge reconstruction.
State Senator Scalze
understood that each of the County roads in the area are in need of repair.
behalf. She requested that the City keep her updated on the TCAAP redevelopment as it
progresses.
Mayor Grant
invited the representatives to attend the upcoming TCAAP open house and thanked
them both for the updates provided this evening.
3. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council work session meeting at 6:56 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
CONSENTITEM
MEMORANDUM
DATE:August 12, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Ashley Bertrand, Sue Iverson
SUBJECT:Claims & Payroll
Requested Action:
Motion to Approve Consent Agenda Item –Claims and Payroll
1.
Supporting Documents:
Payroll
2013Payroll #16............................................................................$105,661.60
Total Payroll $105,661.60
Accounts Payable Claims Through 08/09/2013
Paid Claims (Check No 0 US Bank EFT)..........................................$4,988.22
Paid Claims (Check No 42163-Check42194)...................................$326,018.21
Paid Claims (Check No 42195-Check No 42220).............................$16,334.92
Paid Claims (Check No 42221-Check No 42223).............................$108,501.91
Total Claims$455,843.26
11
Page of
CITY OF ARDEN HILLS
PAYROLL # 16
CHECKS DATED:08/02/13
Biweekly:07/13/13-07/26/13
Payment Method
EMPLOYEE DEDUCTIONSAMT.CITY BENEFIT
EFT
FIT7,761.78
EFT
SIT3,152.90
EFT
FICA Oasdi4,662.014,662.01
1,090.29 EFT
FICA Medicare1,090.29
TOTAL TAXES16,666.985,752.30
A/P Check*
Health Premium1,426.5913,009.83
A/P Check*
Dental Premium 878.95
A/P Check*
FSA Health Care Reimb.177.08
A/P Check*
FSA Dependent Care Reimb.208.33
13,888.78
TOTAL FLEXIBLE SPENDING1,812.00
HSA Health Saving 443.963,546.72
EFT
Health Care Savings Plan39.55
EFT
Health Care Savings Plan-2%283.96
EFT
Health Care Savings Plan-4%182.00
3,586.27
TOTAL HEALTH SAVINGS909.92
EFT
PERA3,815.864,426.40
EFT
ICMA3,974.13334.37
A/P Check*
Central Pension Fund-Union614.40
EFT
MN State Retirement System317.71
4,760.77
TOTAL RETIREMENT8,722.10
A/P Check*
IUOE 49 Dues (Union)131.04
A/P Check*
LTD/STD Insurance1,156.69
*
PERALifeInsurance32.00.A/PCheck
PERALifeInsurance3200 A/PCheck
A/P Check*
Life/Addl/Dep Life121.8092.50
EFT
MN Child Support341.94
A/P Check*
Public Employee Long Term Care 40.60
A/P Check*
UNUM 132.05
A/P Check*
Avesis-Vision Care8.94
TOTAL VOLUNTARY1,965.0692.50
Total Employee Deductions30,076.06
PR Check # 17508-17519
Net Payroll4,927.51
EFT
Direct Deposit42,577.41
Gross Payroll Tie-Out77,580.98
STD/LTD Gross - Up0.00
Plus City Paid Benefit28,080.62
ICMA Benefit Held0.00
TOTAL PAYROLL COST105,661.60
FICA TIE-OUT
Gross Payroll77,580.98
Less Total FSA1,812.00
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA75,768.98
FICA Oasdi @ 6.20%4,662.01
FICA Medicare @ 1.45%1,090.29
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
ACCOUNTS PAYABLE Check Approval
* A/P Checks can be found on the report.
Checks may be paid this week or the following week.
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CONSENT ITEM
MEMORANDUM
DATE: August 12, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Snelling Avenue North Bids
Budgeted Amount: Actual Amount: Funding Source:
$125,000-$140,000 $110,702 Municipal State Aid Funds
Requested Action
Adopt Resolution 2013-032 Awarding the Snelling Avenue North mill and overlay improvement
project to Ace Blacktop, Inc., of Inver Grove Heights, Minnesota, in the amount of $110,702.
Discussion
At the May 13, 2013, Work Session it was the consensus of the City Council to proceed with a
Municipal State Aid (MSA) funded mill and overlay project on Snelling Avenue North to
address the large amount of bituminous stripping. This is a problem that has appeared at other
locations in the City and is being addressed through spot mill and patch operations followed by
seal coating. Because the problem on Snelling is so extensive, staff recommended a mill and
overlay of the entire street as the best approach to deal with the issue.
Plans were prepared by staff, approved by MnDOT and bids were opened on Tuesday, August
th
6. There were five bids received. The following table lists the bidders name and their total
bid. Attached is a complete bid tabulation.
Bidder Bid Amount
Ace Blacktop, Inc. $110,702.00
North Metro Asphalt & Contracting 117,320.00
Hardives, Inc. 121,121.48
North Valley, Inc. 122,958.76
Bituminous Roadways, Inc. 128,424.20
12
Page of
The improvement includes: milling the top lift of bituminous pavement and repaving; restriping
the street including centerline, edge lines and parking spaces in the park area bumpout; and
installing new signs where needed. The street will continue to be posted no parking except
near the park area. At the May Work Session, s estimate of cost was between $125,000 and
$140,000.
Ace Blacktop, Inc., has not previously worked in the City, however, staff has worked with them
in the past and found their work to be of good quality. Therefore, staff would recommend
awarding the Snelling Avenue North mill and overlay improvement to Ace Blacktop, Inc., in the
amount of $110,702. Attached is Resolution 2013-032 which awards the project to Ace
Blacktop, Inc.,
Attachments
Attachment A: Bid Tabulation
Attachment B: Resolution 2013-032 Awarding the Snelling Avenue North Mill and Overlay
Improvement
22
Page of
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2013-032
A RESOLUTION AWARDING THE SNELLING AVENUE NORTH MILL AND
OVERLAY IMPROVEMENT
WHEREAS,
pursuant to advertisement for bids for the Snelling Avenue North Mill and
Overlay Improvement Project, bids were received, opened, and tabulated according to the law;
AND WHEREAS
, it appears that Ace Blacktop, Inc., Inver Grove Heights, Minnesota, is
the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA
:
1.The Mayor and City Administrator are hereby authorized and directed to enter into a
contract with Ace Blacktop, Inc., for a total cost of $110,702.00 in the name of the City
of Arden Hills for the above improvements according to the plans and specifications
thereof on file in the office of the City Administrator.
2.The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until contracts have been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th
DAY OF AUGUST, 2013.
____________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Patrick Klaers, City Administrator
CONSENT ITEM
MEMORANDUM
DATE: August 12, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Mill/Patch and Trail Rehabilitation Quotes
Budgeted Amount: Actual Amount: Funding Source:
$93,566.05 $59,842.00 PIR
Requested Action
Authorize staff to enter into a contract with North Metro Asphalt and Contracting for the street
and trail maintenance based on their quote of $59,842.00.
Discussion
The 2013 Capital Improvement Plan (CIP) contains items for street maintenance ($140,000.00)
and trail maintenance ($50,000.00). Both of these items are funded from the PIR fund. Thus far
in 2013 $96,433.95 has been spent for seal coating. This leaves $93,566.05 ($190,000.00-
$96,433.95) in these two CIP items.
Staff has requested quotes from four contractors for a combination of mill and patch street areas
that show stripping and trail remove and repave areas that are severely distressed. Staff tried to
anticipate the cost and limit the areas to stay within the total maintenance budget. Of the four
quotes requested only one was received from North Metro Asphalt and Contracting. That quote
for 1800 square yards of street mill and patch and 900 square yards of trail remove and repave is
$59,842.00. This single quote is a very good price as shown by the price per square yard this
year versus last year. The mill and patch quotes this year are $11.85 and $12.32 for the two
streets versus last year when the low quote was $19.45 per square yard for over 3200 square
yards.
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North Metro Asphalt and Contracting has not previously worked in the City. However, the
reason staff requested a quote from them is the contact person who was awarded the similar
project last year moved over to North Metro Asphalt and Contracting. Therefore, staff is
recommending that the quote for the street and trail maintenance be awarded to them. Staff
would also request from Council the flexibility to expand the amount of work done at these
prices so more street and trail area could be prepared for future seal coat or trail mat. Staff will
ensure that any work added stays within the CIP total budget including the just completed seal
coating.
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CONSENT ITEM
MEMORANDUM
DATE:
August, 12, 2013
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Sue Iverson, Director of Finance and Administrative Services
SUBJECT:
Interfund Transfer and Budget Adjustment for 2013
Background
OnJuly29,2013,TheArdenHillsEconomicDevelopmentAuthority(EDA)helditsregularly
scheduledmeetingat6:00p.m.Atthattime,staffinformedtheCommissionersthattherewas
$1,027,984ofnon-incrementfundsinTIFDistrictNo.2(RoundLake)resultingmostlyfrom
AuctionProceeds,whichhavenotaxincrementrestrictionsonthem.Our
Financialconsultant,ShellyEldridgefromEhlers,recommendedthatwetransferthesefundsout
oftheTIFDistrictsotherewouldbenofutureconfusionastotheincrementbalancethatis
subject to TIF restrictions. These funds can be used for any governmental purpose.
CommissionerHoldenmadeamotiontotransferthesefundstothePIRcapitalfund,themotion
was seconded by President Grant, the motion passed 5-0.
Staff Recommendation
Motiontoapprovetransferof$1,027,984fromtheEDATIF#2RoundLakeFundtothePIR
Fund as well as abudget adjustment for 2013 for this same item.
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UNFINISHED BUSINESS
MEMORANDUM
DATE: August 12, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Amendment to Kimley Horn Contract for TCAAP Master Plan
Budgeted Amount: Actual Amount: Funding Sources:
-0- $69,400 Ramsey County
Requested Action
Authorize Amendment #1 to the Kimley Horn contract in the amount of $69,400 for the TCAAP
Master Plan which includes the analysis and concept layout for the 35W interchanges at
Highway 96 and County Road H. This Amendment #1 will be entirely funded by Ramsey
County.
Discussion
On April 29, 2013, the City Council approved a contract with Kimley Horn for the TCAAP
Master Planning process in the amount of $426,004. This work is being entirely funded by the
City.
Recently, City staff was approached by Ramsey County staff asking if the Council would
consider adding an amendment to the Kimley Horn contract for the analysis and concept layout
for two interchanges (Highway 96 and County Road H) on 35W. The background on the is
request is as follows:
To ensure that these two interchanges are delivered in a timely fashion (2015 for Hwy 96
and 2016 for Co. Rd. H) Ramsey County has agreed with MnDOT that the County will
take the lead in delivering these two projects.
In order to be prepared to approach the next legislative session with a request for funding,
the County felt it was important to have the analysis and conceptual drawings prepared so
the cost of construction could be better quantified.
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Ramsey County felt it made sense to have the same consultant that is working on the
Master Planning process do this work as they are very qualified and will consider the
specific traffic interchange needs of TCAAP in their analysis.
Finally, by amending this work to an existing contract will save the County 60-90 days of
procurement time they would need to hire a consultant (which may end up to be Kimley
Horn) independently for this work. These 60-90 days would likely be the difference
between having the answers before the legislative session or having them during mid
session.
Attached is the Amendment #1 to the Kimley Horn contract that has been negotiated by Ramsey
County for this work and also a letter from Jim Tolaas stating the County will pay for all fees
associated with the amendment and provide staff for oversight of the work.
Amendment #1 and this approach have been reviewed by the City Attorney and he notes no
problem with either
Attachment
Attachment A: Contract Amendment #1
Attachment B: Letter from Jim Tolaas
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Attachment A