HomeMy WebLinkAbout8-26-13-RDavid Grant
--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital
business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City
in which to live, work, and play.
CALL TO ORDER
APPROVAL OF AGENDA
PUBLIC INQUIRIES/INFORMATIONAL
Public inquiries/informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda.
In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
3.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
3.B.Transportation Update
Terry Maurer, Public Works Director
Documents:MEMO.PDF
State Of The City Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
APPROVAL OF MINUTES
4.A.Approval Of Minutes
June 24, 2013, Regular City Council
July 15, 2013, City Council Work Session
Documents:R.PDF,WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion
under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.
5.A.Claims And Payroll
Ashley Bertrand and Sue Iverson
Documents:MEMO.PDF
5.B.2013 Pavement Management Program Payment #3
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately
in its normal sequence on the agenda.
PUBLIC HEARINGS
7.A.Abatement Hearing For 1423 Colleen Avenue
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
NEW BUSINESS
8.A.Consider Purchase Of Two Toro "ZeroTurn" Mowers
Terry Maurer, Public Works Director
Documents:MEMO.PDF,ATTACHMENT A.PDF
UNFINISHED BUSINESS
COUNCIL COMMENTS
AGENDA ITEM A
MEMORANDUM
DATE: August 26, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Jill Hutmacher, Community Development Director
SUBJECT: TCAAP Update
Background
A brief
verbal update on the TCAAP project will be provided at the meeting.
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Page of
STAFF COMMENTS
MEMORANDUM
DATE: August 26, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96
project.
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Page of
STAFF COMMENTS
MEMORANDUM
DATE:August 26, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Jill Hutmacher, Community Development Director
SUBJECT:State of the City Update
Background/Discussion
The State of the City will be held on Thursday, September 12, 7:30 to 9:00 am at Flaherty’s
Arden Bowl. Businesses and residents are encouraged to attend. Councilmembers will give
presentations covering the TCAAP project, improvements to County Road E, current
development and transportation projects, and the Arden Hills Foundation. Arden Hills
businesses and residents are encouraged to attend. RSVPs may be sent to
cityhall@cityofardenhills.org.
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Page of
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JUNE 24, 2013
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:03 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Director Jill Hutmacher; Community Development Intern Matthew Bachler; and Deputy
Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant
requested that Item 3C be added to the agenda to allow for the discussion of trees
and water level at Lake Johanna.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the meeting agenda as amended adding Item 3C to discuss
the Trees and Water Level at Lake Johanna. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Mayor Grant
stated that he would like to have TCAAP Redevelopment added to the City
Council agenda as a Public Hearing at the first meeting each month. This public hearing would be
an open invitation for the public to provide input to the Council on anything related to TCAAP.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 2
Gregg Larson
, 3377 North Snelling Avenue, recommended the Council support a mixed use
concept for TCAAP to make the development a success. He encouraged the Council to approach
-that all future developers be
Mr. Larson
approached in a positive manner. indicated that the TCAAP property and its
expansion may financially affect all Arden Hills residents. He recommended that citizens become
involved in this project to gain their support and suggested that the Council promote TCAAP
whenever possible. He stated that the City needs strong leadership at this time and encouraged the
Council to do better.
Matt Westberg
, 1455 Skiles Lane, asked if the City would be assisting residents with debris
removal in easements, right-of-ways, and common areas. He explained that three very large pine
trees fell onto City property and he would need assistance with the removal of these trees.
A. Financial Award Presentation
Robin Roland
, GFOA Minnesota State Representative, presented the City with three awards
which promote the best practices in budget and financial reporting. She explained that the first
was the Certificate of Achievement for Excellence in Financial Reporting, or CAFR Award,
which is given to entities whose Comprehensive Annual Financial Report achieves the highest
standards in government accounting and financial reporting. She noted that this i
consecutive year in receiving this award. The second award presented to the City is the Award for
Outstanding Achievement in Popular Annual Financial Reporting. This award is given to entities
who publish a Popular Annual Financial Report (PAFR) and whose contents conform to program
standards of creativity, presentation, understandability, and reader appeal.
Ms. Roland
indicated that the last award being presented to the City is the Distinguished Budget
Presentation Award which represents a significant achievement by the entity. This reflects the
commitment of the governing body and staff to meet the highest principles of governmental
budgeting. In order to receive the budget award, the City of Arden Hills had to satisfy nationally
recognized guidelines for effective budget presentation. These guidelines are designed to assess
communications device. She commended the City Council and the Finance Department for their
fine efforts.
Mayor Grant
congratulated the entire Finance Department.
B. 2012 Audit Presentation
Aaron Nielson
, MMKR, reviewed the 2012 Financial Audit in detail with the Council. He
explained the City received a clean opinion on the 2012 financial statements, which was the
highest rating possible. The Arden Hills tax rate was compared to other cities in the metro area,
noting it was below average. General Fund revenues and expenditures were further reviewed.
Mr. Nielson
thanked the Council for their time and asked for questions or comments.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 3
Councilmember Holmes
capacity and
tax rate to neighboring communities in the County.
Councilmember Holden
discussed the enterprise fund balances and transfers.
Mayor Grant
reported that
He congratulated staff and Council for this achievement.
3. STAFF COMMENTS
A. TCAAP Update
Community Development Director Hutmacher
stated that demolition continues at the TCAAP
site. She referred to a Star Tribune article that was recently printed noting that 90-95% of the
materials from the property are being recycled. She then discussed the community events that will
be held for TCAAP in the near future.
Community Development Director Hutmacher
reported that the first TCAAP public
involvement event will be held on Tuesday, July 30, from 6:00 to 8:00 pm at the Marsden
Conference Room at the Ramsey County Public Works Facility. The event will begin with a
panel discussion followed by a question and answer period. Following the panel discussion, small
break-out groups will be held for facilitated discussion on the following topics:
Transportation and Access
Commercial and Residential Development
Active and Passive Open Space
Energy and Sustainability
Community Development Director Hutmacher
commented that this is a public event, but
RSVPs are requested so the City can adequately plan for the number of tables, facilitators, and
note takers needed for the break-
announcements are being made at City Council meetings.
attendees are asked to stay for the entire two-hour time period.
Community Development Director Hutmacher
indicated that the first open house event has
been tentatively scheduled for Tuesday, September 17, from 5:30 to 7:30 pm in the Marsden
Conference Room.
arrive at any time that is convenient for them. Additional details regarding this event will be
available in August.
Community Development Director Hutmacher
stated that in addition to the public events that
were just discussed, the City Council will hold a public hearing on TCAAP during the first
Council meeting of every month. Residents are invited to attend the public hearings to offer their
thoughts and opinions on TCAAP development.
B. Transportation Update
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 4
Public Works Director Maurer
reported that the weather has been cooperating and work
continues on the retaining wall on the northeast corner of the US Highway 10 and Highway 96
project. He stated that the bridge pier work and crushing will begin next week.
Councilmember Holmes
asked how the crushed material will be used by the contractor.
Public Works Director Maurer
anticipated that this material will be used by the contractor as a
base material for US Highway 10 and Highway 96 due to the grade changes.
C. Trees and Water Level at Lake Johanna
Mayor Grant
commented that the recent storm caused some damage to trees throughout the City.
He questioned if the damage sustained throughout the community warranted assistance from the
City.
Public Works Director Maurer
stated that he has driven the City and observed the tree damage
throughout the City with the majority of the damage concentrated in the southwest quadrant of the
City. He noted that the Public Works crews were out working all weekend cleaning up debris
from public streets and keeping the lift stations operating. He estimated that there were 10 to 15
trees that fell into City right-of-ways. He stated that the City of Shoreview is offering a debris
pickup program over the next two weeks. The City of Roseville will be offering pickup beginning
thst
July 8 and the City of St. Anthony will be picking up debris beginning July 1.
Public Works Director Maurer
estimated that it would take the Public Works Department two
weeks to provide a tree cleanup service for the entire City. He discussed how the work would be
accomplished noting that some equipment may have to be rented to complete the task. He
estimated that the City has received 60-70 calls regarding the matter. He requested that the
Council discuss the matter and direct staff on how to proceed.
Mayor Grant
asked if staff had an estimate for the expense involved with providing tree debris
pickup for the entire City.
Public Works Director Maurer
stated that a clam truck and grinder would be needed and that
this would cost the City $5,000-7,000 per piece to rent for two weeks. He recommended that the
Council set specific beginning and ending dates of debris pickup as well as establishing a
maximum tree diameter allowance, if the work were approved.
Councilmember Werner
questioned if the damage from 2006 was comparable to the most recent
storm.
Public Works Director Maurer
explained that the storm damage cleanup in 2006 took the
Public Works Department two months to complete. He commented that the Public Works crew
will be cleaning up all tree damage in the City parks.
Councilmember Holden
wanted to see the City assist with the large tree trunksas this was the
bigger concern for homeowners.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 5
Councilmember Holmes
recommended that the Council proceed with tree debris cleanup in the
same manner as the City of St. Anthony.
Mayor Grant
asked if the Council wanted to take action on this item.
Councilmember Holmes
stated that the City has received a large number of calls regarding this
matter and that the neighboring communities are providing assistance to their residents. She is in
favor of the City providing tree debris assistance.
Councilmember McClung
commented that the recent storm was not as severe as the 2006 storm.
He is not in favor of providing City cleanup services from the recent storm. He suggested that the
Council review this matter further at a future work session to create a tree debris policy.
Mayor Grant
agreed that a policy should be created, but he is unsure how to assess the amount of
storm damage incurred in order for City assistance to be provided.
Councilmember Holden
stated that many of the larger trees that fell in the recent storm required
professional assistance. She noted that her neighbor lost five trees, but that the majority of the
City was spared. She does not support a City-wide cleanup from the recent storm.
Councilmember Holmes
saw the recent storm as a major event due to the fact that the City lost
power for two days and roads were closed. She suggested that staff check into the availability of a
clam truck and report back to the Council. She supports a City-wide cleanup.
Councilmember Werner
recommended the City provide cleanup services for its residents.
Mayor Grant
stated that some residents were greatly affected by the storm, but he does not feel
the damage from the recent storm warrants City involvement.
The consensus among the Council is to not provide storm damage cleanup.
Mayor Grant
discussed the water level of Lake Johanna stating that it was one-tenth of a foot
below the agreed upon level and a no wake zone was not necessary at this time. He commented
that the water level would continue to be monitored by staff.
4. APPROVAL OF MINUTES
A.May 13, 2013, Special Work Session Meeting
B.May 13, 2013, Regular City Council
C.May 20, 2013, Work Session Meeting
D.May 28, 2013, Work Session Meeting
E.May 28, 2013, Regular City Council
F.June 10, 2013, Closed Work Session Meeting
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the May 13, 2013, Special Work Session; May 13, 2013,
Regular City Council; May 20, 2013, Work Session; May 28, 2013, Work
Session; May 28, 2013, Regular City Council; and June 10, 2013, Closed
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 6
Work Session meeting minutes as presented. The motion carried
unanimously (5-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Motion to Accept 2012 Audit
C.Motion to Accept 2012 Financial Reports
D.Motion to Accept First Quarter 2013 Financial Reports
E.Motion to Approve Bethel University CUP Amendment
F.Motion to Approve 2013 Pavement Management Program Payment #1
G.Motion to Authorize Consultant Proposals for West Round Lake Road Feasibility
Report
H.Motion to Approve Proposal for Classification/Compensation/Pay Equity Services
I.Motion to Approve Lake Johanna Fire Department Capital Expenditure
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
A.Delinquent Utilities
Director of Finance and Administrative Services Iverson
stated that a list of utility accounts
with a delinquent balance was compiled and notices dated May 15, 2013, were mailed. These
customers were informed of their delinquent account status and were asked to make payment of
the balance by June 14, 2013. Utility accounts with an unpaid delinquent balance after June 14,
2013, will be certified to Ramsey County to be added to property taxes payable in 2014. The
certification amount is equal to the unpaid delinquent balance plus an eight percent penalty. Staff
recommended that the Council hold a public hearing and adopt Resolution 2013-030 certifying the
delinquent utilities to Ramsey County.
Mayor Grant
opened the public hearing at 8:42 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 8:43 p.m.
MOTION: Councilmember Holden moved and Councilmember McClung seconded a
motion to approve Resolution 2013-030 Certifying the list of delinquent
utility accounts to Ramsey County. The motion carried unanimously (5-0).
8. NEW BUSINESS
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 7
A. Resolution 2013-028: Approving the Rice Creek North Regional Trail Master
Plan Amendment
Greg Mack
, Ramsey County Director of Parks and Recreation, thanked the Council for their
time. He noted that the wildlife corridor was identified by the County as park land which allows
Mr. Mack
for additional funding assistance for remediation of the property. explained that
Hoisington Koegler was hired by the County to assist with the project.
Rita Trapp
, Hoisington Koegler Group Inc., reviewed the Rice Creek North Regional Trail
Master Plan Amendment in detail with the Council. She explained that the proposed area was
crucial as it provides a four mile trail corridor from Anoka County to the Mississippi River. The
evolution of the project was discussed. She noted that the master plan would be presented to the
City of Shoreview, Ramsey County,
support for the plan this evening.
Councilmember Holden
asked for the location of the wildlife corridor.
Mr. Mack
discussed the location with the Council stating this was now formally established.
Councilmember Holmes
requested further information on the planned regional trail.
Mr. Mack
discussed the trail route and explained that the regional trail would connect at County
Road H and from there would have a grade crossing at I-35. He noted that this crossing was a
priority to the County.
Councilmember Holmes
reviewed the whereas statements with the consultants and requested the
Rice Creek North Regional Master Plan be referred to as (RCNRP) after its first reference.
Councilmember Holden
thanked the County for fighting for this property and for providing such
a wonderful trail plan. She also thanked Councilmember Holmes for her efforts.
Mayor Grant
agreed stating that he looked forward to seeing the trails completed as it would
create a park asset to the entire region.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to adopt Resolution 2013-028 Supporting the Amendment of the
Rice Creek North Regional Trail Master Plan as amended above. The
motion carried (5-0).
B. B-2 District Zoning Code Amendment and Country Financial Conditional Use
Permit
Community Development Director Hutmacher
indicated that the City has received a proposal
from Bob Revoir, Cushman & Wakefield, to obtain a CUP to allow a higher education use in the
office building located at 2 Pine Tree Drive in the B-2 Zoning District. Mr. Revoir is a real estate
broker representing Country Financial. Country Financial would like to lease space to Bethel
University for administrative offices, classrooms, and meeting space.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 8
This application includes two distinct requests:
1. Zoning code amendment to allow schools for higher education as a conditional use in the
B-2 District.
2. Approval of a conditional use permit to allow a higher education use as a tenant in the
office building located at 2 Pine Tree Drive.
Community Development Director Hutmacher
explained that Country Financial has received a
request for leased space from Bethel University. Bethel would like to lease approximately 26,000
square feet for administrative offices, general and specialized classrooms, meeting rooms,
common spaces, and other general educational and related purposes. Most classes will be held
between 5:30 pm and 10:00 pm, Monday through Thursday. The tenant will also use the leased
space during the hours of 8:00 am to 10:00 pm Monday through Friday and 8:00 am to 4:00 pm
on Saturday, although this use will be more limited during normal business hours and weekends.
Community Development Director Hutmacher
indicated that according to information
provided by Country Financial, Bethel students, guests, faculty, and administration will not
exceed 4 per 1,000 rentable feet leased during normal business hours and no more than 8 per
1,000 rentable square feet after normal building hours. The property currently has approximately
777 surface parking stalls, or approximately one space per every 290 gross building square foot
(one space per every 250 square feet of gross floor area is required by the Zoning Code for
business and professional office uses). The applicant does not propose to add parking due to this
use. The proposed use will not affect the exterior of the building. The tenant would like to sign a
long-term lease for the facility with a scheduled occupancy date of August 15, 2013.
ommunity Development Director Hutmacher
C stated that the City approved a similar zoning
amendment request on May 22, 2006, that was brought forward by Rob Davidson for property
owned at 1212 Red Fox Road in the B-4 District. In that case, the City Council determined that
higher education and special education uses were consistent with the purpose of the B-4 District,
and a special use permit was approved.
Community Development Director Hutmacher
explained that the Planning Commission held a
public hearing and reviewed this item at their June 5, 2013, meeting. The Planning Commission
recommended approval of Planning Case #13-008 for a zoning code amendment and conditional
use permit at 2 Pine Tree Drive. The Planning Commission recommends the following three
conditions be included with the approval:
1. The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission.
2. The applicant will apply for City approval for any changes to exterior signage.
3. The applicant will request an amendment to the conditional use permit for any increase in
square footage or in intensity of the higher education use.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 9
Councilmember Holden
questioned why an interim use permit was not being suggested by staff
versus the requested zoning code amendment.
Community Development Director Hutmacher
stated that this was the request of the applicant
due to the fact that a long term lease was being sought by Bethel University.
Mayor Grant
asked how long the property would be leased to Bethel University.
Bob Revoir
, 3550 North American Boulevard, stated that a seven to ten year lease was being
negotiated at this time. He explained that Bethel University would be investing a substantial
amount of capital into the site which has led to the long term lease. He commented that the
property was only 40% occupied right now and that the long term lease would greatly benefit the
property.
Councilmember McClung
questioned if the City could amend only this property and not the
entire B-2 Zoning District.
Community Development Director Hutmacher
stated that she would need to consult with the
City Attorney on this matter, but she did not believe this would be possible.
Mayor Grant
commented that by making Higher Education a conditional use, future requests
would have to be reviewed by the Council.
Councilmember Holmes
did not want to see any undo restrictions placed on the applicant;
however, she did not see the proposed use (higher education) as being consistent with the B-2
Zoning District.
Mayor Grant
inquired if the site would have adequate parking to handle the new tenant.
Mr. Revoir
explained that the site would have enough parking to meet the needs of Bethel
University as the majority of classes offered from this location would take place during the
evening hours. He reported that the property had 777 parking stalls at this time and could be
increased in the future if deemed necessary.
Councilmember Holden
asked if there was anything more restrictive than a conditional use
permit.
Community Development Director Hutmacher
reported that an interim use permit was more
restrictive, but she did not know if this type of permit could be extended long-term.
Randy Hagerty
, Country Financial, thanked the Council for their consideration this evening. He
stated that the proposed tenant would benefit the property and the City of Arden Hills. He wanted
to see the County Road E corridor revitalized and he feels his request is a step in the right
direction.
Councilmember Holden
wanted to see the corridor revitalized, while also protecting the
redevelopment of current and future businesses.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 10
Councilmember McClung
agreed stating that the Council had to consider the best interests of the
entire City. He asked if the Council had to take action on this item tonight or if the item could be
postponed to allow for consultation with the City Attorney.
Community Development Director Hutmacher
stated that the 60 day time period expired on
July 4, 2013. She indicated that the City could supply the petitioner with reasons requesting an
additional 60 day period.
Mayor Grant
saw the proposed lease as a benefit to both Bethel University and Country
Financial. He commented that it is beneficial to keep the City strong and its buildings occupied.
Kathleen Nelson
, Senior Vice President for Finance and Administration at Bethel University,
explained that Bethel University has leased property at Red Fox for the past seven years for its
continuing adult education and has since outgrown the space. For that reason, 26,000 square feet
of space is being pursued in the Country Financial building. Bethel prefers to lease space in the
City of Arden Hills. A significant investment will be made in the Country Financial building to
meet the needs of Bethel University which was why an interim use permit is not being requested.
Ms. Nelson
read the definition of specialized education within the B-2 Zoning District stating that
this is currently a conditional use in the B-2 zoning district. It is her opinion that Bethel
University is proposing this same type of use, albeit, for higher education, and should be
approved.
Mayor Grant
questioned how long Bethel University is proposing to lease this space.
Ms. Nelson
was not prepared to respond to this question.
Councilmember Holden
asked when Bethel University would begin offering classes from the
Country Financial property.
Ms. Nelson
indicated that Bethel University would like to have classes operating from this
location January 1, 2014. She noted the vast majority of classes at this site would take place in the
ssistant program would be held during the day and the maximum
number of students in this program would be 64.
Mayor Grant
inquired where Bethel University was in terms of their Master Plan.
Ms. Nelson
explained that the Master Plan was completed last May. She noted that the adult
programs were not included in the campus Master Plan.
Councilmember Holden
recommended that the Council support the request this evening and not
delay action to July. She stated that a million dollar investment in the building would greatly
benefit the community.
Councilmember McClung
preferred to investigate the interim use permit; however, he could
reluctantly support the recommendation of staff this evening.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 11
Mayor Grant
found the request to be a good fit for Country Financial and Bethel University, as
well as the City of Arden Hills. He does not want to see the request held up.
Councilmember Werner
supported the application.
Councilmember Holmes
had comments provided by Bethel.
For this reason, she supports s
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve Ordinance 2013-007 in Planning Case 13-008 to amend
Section 1320.05 of the Zoning Code regarding Schools for Higher Education,
as presented in the June 24, 2013, report to the City Council. The motion
carried (5-0).
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve publishing a summary of Ordinance 2013-007. The
motion carried (5-0).
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve Planning Case 13-008 for a Conditional Use Permit (CUP)
at 2 Pine Tree Drive to allow a higher education use as a tenant in the office
building located at 2 Pine Tree Drive, based on the findings of fact and
submitted plans, as amended by the conditions of approval as presented in the
June 24, 2013, report to the City Council. The motion carried (5-0).
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to extend the City Council meeting for 15 minutes. The motion
carried (4-1) (McClung opposed).
C. 1201 County Road E Amendment and Sign Plan
Community Development Intern Bachler
stated that the applicant has requested a Planned Unit
Development (PUD) Amendment for a site-wide master sign plan to install monument, wall, and
auxiliary signs at 1201 County Road E.
Community Development Intern Bachler
explained that on December 21, 2012, the City
Council approved a Planned Unit Development (PUD) to remodel the existing structure at 1201
County Road E and construct 74 residential unit apartments and approximately 20,000 square feet
of specialty retail space on the site in Planning Case 12-019. A signage plan for the property was
not included in the approved PUD.
Community Development Intern Bachler
noted that two monument signs are proposed for the
principal land uses on the property: the E Street Flats residential apartment building and the E
Street retail stores. The sign copy area of the E Street Flats sign would measure 6.4 feet wide by 8
feet tall, or 51.2 square feet. The E Street Shoppes sign would also measure 6.4 feet wide by 8 feet
tall, or 51.2 square feet. Both signs would sit on a two foot tall stone base designed to match the
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 12
Road E adjacent to the two principal site entrances on the eastern and western end of the property.
Community Development Intern Bachler
stated that the applicant is proposing a wall sign
measuring 25 feet by 3.5 feet (87.5 square feet) for the primary retail bay in the E Street Shoppes
building. Both of the two smaller retail bays would be allowed wall signs measuring up to 50
component as the E Street Shoppes. The proposed E Street Shoppes sign is comprised of
individual cut, back-lit letters at a maximum height of 24 inches. The total area of this sign would
be 34 square feet.
Community Development Intern Bachler
explained that wall signage is proposed for the E
Street Flats residential apartment building as well. One sign would be located on the south wall of
the building facing County Road E and would measure 10 feet wide by 5 feet tall, which is a total
area of 50 square feet. The second sign would be installed on the east building wall facing
Lexington Avenue and would measure 18 feet wide by 3 feet tall, or an area of 54 square feet.
Community Development Intern Bachler
stated that auxiliary signage on the site would be used
to provide direction and demarcate the parking lot. Each sign would have the same dimensions: 75
inches in height with a sign copy area of 24 inches by 18 inches. A total of 16 auxiliary signs are
proposed. The signs would identify parking spaces as being reserved for customers, employees,
renters, or guests, and would define a loading and delivery zone for the retail property.
Community Development Intern Bachler
commented that the applicant is proposing 87.5
square feet of wall signage for the largest retail bay, which exceeds the requirements by 27.5
square feet. This request is justified given that the tenant will occupy 114 feet of frontage. While
there are no guidelines on permitted wall signage for property owners, the proposed E Street
Shoppes sign, measuring 34 square feet, is less than what an individual business establishment
would be allowed and is deemed reasonable in this case. All other proposed wall signage for the E
Street Shoppes building meets the Sign Code requirements.
Community Development Intern Bachler
indicated that the applicant is requesting an additional
54 square feet of wall signage for the E Street Flats building. A total of 104 square feet of wall
signage is proposed. This request for flexibility is reasonable because the size of the building and
the large building setbacks from the public streets make signage difficult to see. The building is
setback approximately 360 feet from Lexington Avenue and 70 feet from County Road E. The
proposed wall signs would cover approximately 2.3% of the east building façade and 0.5% of the
south building façade.
Community Development Intern Bachler
indicated that Section 1260.01 of the Sign Code
permits adjustments to sign height, number, type, lighting, area, and/or location through the site
plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met. The
criteria are as follows:
1. There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site; or,
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 13
2. The sign adjustment will allow a sign of exceptional design or a style that will enhance the
area or that is more consistent with the architecture and design of the site; and,
3. The sign adjustment will not result in a sign that is inconsistent with the purpose of the
zoning district in which the property is located or the current land use.
Community Development Intern Bachler
stated that while the above criteria is not directly
referenced or required for PUD Amendment requests to add signage to a property, it does provide
guidance for evaluating these types of applications. In this case, criteria one and three are most
applicable. The PUD process itself permits the City to be flexible with signage standards
depending on the needs and impact of a particular use.
Community Development Intern Bachler
explained that the Planning Commission met and
discussed this item on June 5, 2013, and recommended approval of Planning Case 13-009 for a
Planned Unit Development Amendment at 1201 County Road E. Staff recommends the following
five conditions be included with the approval:
1. The master sign plan shall be completed in accordance with the plans submitted as
amended by the conditions of approval. Any significant changes to these plans, as
determined by the City Planner, shall require review and approval by the Planning
Commission.
2. Freestanding signs shall be monument type ground signs with the copy resting on and
supported by a solid base of brick or rock-faced block in a color similar to or
complimentary to the main structure on the site. The material of the base must extend at
least one-half way up the sides of the sign face.
3. Freestanding signs shall be located at least five (5) feet from any property line and shall
not project over the property line.
4. Wall signs shall be comprised of individual cut, back-lit letters and shall not extend more
than twelve (12) inches from the wall they are attached to.
5. In the event that the property at 1201 County Road E is subdivided to create a new parcel
abutting Lexington Avenue and County Road E, the new corner parcel will be permitted
only one freestanding sign and this sign shall be located on Lexington Avenue.
Councilmember McClung
asked why City Code would allow for two freestanding monument
signs.
Community Development Intern Bachler
explained that the City Code allows for two
monument signs for properties that front more than one public street; however they should be
located on two separate roadways. The applicant was proposing to place both monument signs on
County Road E. He added that the property owner was contemplating subdividing the property,
and once this was complete, an additional monument sign could be added.
Councilmember Holden
commented that the monument sign size measures the signage alone
and does not include the monument base.
Community Development Intern Bachler
stated that this was the case.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 14
MOTION: Councilmember Holden moved and Mayor Grant seconded a motion to
extend the City Council meeting for 20 minutes. The motion carried (5-0).
Councilmember Holden
did not oppose the wall or auxiliary signage. It was her opinion the
monument signs were too large.
Councilmember Holmes
supported the size of the monument signs stating it represented two
separate entities.
Councilmember McClung
did not support the current proposal and suggested that the monument
signs be reduced to 25 square feet. He recommended the wall signage be reduced from 325.5
square feet to 275 square feet.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve Planning Case 13-009 for a Planned Unit Development
(PUD) Amendment at 1201 County Road E, based on the findings of fact and
the submitted plans, as amended by the five conditions in the June 24, 2013,
report to the City Council.
AMENDMENT: Councilmember McClung moved and Councilmember Holden
seconded a motion to amend the request and that the monument signs
be reduced in size to 25 square feet.
Mayor Grant
commented that if two businesses were requesting the signs, the 50 square feet
would be allowed. He supported the larger sign request.
Councilmember Holden
asked if the monument signs could be interchangeable.
Community Development Intern Bachler
indicated that the proposed monument signs were
interchangeable.
The amendment failed (2-3) (Holmes, Werner and Mayor Grant
opposed).
AMENDMENT: Councilmember McClung moved and Councilmember Holden
seconded a motion to amend the request to cap the wall signage to 275
square feet to be split between the two E Street Flats and three retail
tenant signs.
The amendment carried (4-1) (Holmes opposed).
The motion with the amendment carried (4-1) (McClung opposed).
9. UNFINISHED BUSINESS
None.
ARDEN HILLS CITY COUNCIL JUNE 24, 2013 15
10. COUNCIL COMMENTS
Councilmember McClung
indicated that he may be late to the July 8, 2013, Council meeting.
Councilmember Holden
discussed the information she gained at a recent seminar regarding
Respectful Communication.
Councilmember Holmes
stated that a car drove through the triangle property. She requested
Public Works investigate this further. She would like to see plans from Bethel University on the
library.
Mayor Grant
thanked the Council for attending the recent groundbreaking ceremony at TCAAP.
He looked forward to gaining feedback from the residents at the upcoming public hearings.
Mayor Grant
thanked the Public Works Department for their efforts during the recent storm to
keep the lift stations working.
th
City Administrator Klaers
City Council meeting.
ADJOURN
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the regular City Council Meeting at 10:38 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
CITY COUNCIL WORK SESSION MEETING
JULY 15, 2013
5:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session meeting at 5:04 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; Community Development
Intern Matthew Bachler; City Planner Ryan Streff; and Deputy Clerk Amy Dietl
1. APPROVAL OF AGENDA
The Council accepted the agenda as presented.
2. AGENDA ITEMS
A.Verizon Proposal
City Administrator Klaers
stated that the Council initially discussed the Verizon tower location
inquiry at its March 18, 2013, work session. At that time, the Council directed staff to get more
information regarding Verizon at the City Hall site, and they indicated that they were open
to hearing more about the proposal. Staff met with Verizon representatives on May 21 at City
Hall and discussed the matter in detail. A preliminary sketch was created by Verizon and
presented to staff on June 25.
City Administrator Klaers
recommended to Verizon representatives that the sketch be reviewed
with the Council. He indicated that staff has concerns with the proposed size of the building and
the property that Verizon wants to lease. The location may also impact any future long range
plans the City may have for a City Hall expansion. He requested that the Council discuss the
plans further and direct staff on how to proceed.
ARDEN HILLS CITY COUNCIL WORK SESSION JULY 15, 2013 2
Councilmember Holmes
asked why Verizon wanted to locate a building on City Hall property.
Joe Egge,
Faulk & Foster, provided the Council with additional information regarding
request. He explained that Verizon was dropping calls in this area and that a cell tower on the
City Hall property would assist in filling a dead zone along Highway 96. He proposed renting
the space from the City for $1,200 per month. He commented that a second cell phone carrier
could be added on the tower for additional revenue if the Council desired.
Councilmember Holden
did not support the proposal given the space that would be taken up at
City Hall, and that the majority of Arden Hills already had adequate service from Verizon.
Councilmember Holmes
commented that she was quite shocked to see the proposed building
right next to the City Hall building. She suggested an alternative site be selected.
Mr. Egge
stated that the County land was reviewed but a suitable location was not found. He
stated that the City Hall property was the only suitable location found along the Highway 96
corridor.
Councilmember Werner
was not in favor of the proposed location as it would limit the future
expansion of City Hall.
Councilmember McClung
stated that given the potential need for expansion of City Hall in the
future, he too did not support the Verizon proposal.
Mayor Grant
commented that the proposed location of the tower and building were a concern
considering City Hall may need to be expanded in the future. He did not feel that the City Hall
site was the correct piece of property for Verizon. He indicated that based on the
B.Dynamic Display Sign Ordinance
Community Development Intern Bachler
stated that the Shell gas station on County Road E has
submitted a sign permit application to reface an existing freestanding sign on their property to
include an LED price sign. A similar price sign was approved administratively for the Holiday
gas station on Highway 96 in November 2010. Based on ode,
this type of sign qualifies as a dynamic display sign, which is not permitted in the City.
Community Development Intern Bachler
explained that dynamic display refers to digital
advertising signs whose content is updated electronically. These signs commonly use LED or
plasma displays. He reported that municipalities have responded to the increased use of these
types of signs by coming up with regulations and exemptions to limit their use and design. The
ode makes no exceptions for the use of dynamic display signs.
Community Development Intern Bachler
requested that the Council discuss the use of dynamic
display signs in the City and direct staff if a sign code update is needed.
ARDEN HILLS CITY COUNCIL WORK SESSION JULY 15, 2013 3
Councilmember Holden
stated that dynamic display has not been allowed in the past and the
City was successful in a previous signage lawsuit. She indicated that she is open, but cautious
about possible changes to the City sign ordinance.
Councilmember Holmes
was open to amending the sign code to allow dynamic display signs to
an extent. She thought it only fair to consider the sign application given the fact a similar sign
was already approved for Holiday.
Mayor Grant
stated that one thing to consider with gas station price signs is that the sign may
only change once a day, or every couple of days. He commented that the overall size of the sign
should also be taken into consideration. He reported LED does not cast a great deal of light. He
recommended reviewing the provisions in the City Code regarding lighting to see if updates are
needed to address LED lights.
Councilmember Werner
questioned the dimensions of the existing sign.
Community Development Intern Bachler
stated that the sign is roughly 75 square feet in size
and is currently non-conforming.
Councilmember McClung
did not object to the LED gas station price sign so long as the price is
only changed once a day. He recommended that all future LED sign requests be reviewed on a
case by case basis.
The Council supported reviewing the sign request further, but their consensus is that the sign code
should not be amended at this time.
C.Franchise Fees
City Administrator Klaers
stated that per Council direction, earlier this year he discussed
franchise fees with neighboring City Managers and learned that Mounds View and New Brighton
have existing franchise fee programs and that Shoreview has just approved a franchise fee. Staff
has also
He has also spoken with Colette
evaluating a franchise fee program.
City Administrator Klaers
commented that the Council discussed the possibility of establishing
a franchise fee program during the June 17, 2013, work session. The additional revenue would
maintenance issues. Benefits of a franchise fee were further reviewed, noting an electric franchise
fee would generate more income than a gas franchise fee.
City Administrator Klaers
reviewed the estimated revenues that would be generated noting
properties within the City would be charged a flat fee. He requested that the Council discuss the
matter further and provide staff with feedback.
Colette Jurek
, Xcel Energy, introduced herself to the Council, and stated that she would be the
Xcel Energy issues.
ARDEN HILLS CITY COUNCIL WORK SESSION JULY 15, 2013 4
Ms. Jurek
reviewed the proposed flat rate further with the Council and discussed the history of
franchise fees. She commented that the flat rate allowed residents to better budget for their
heating and electrical bills. She explained that the flat rate would be charged once per meter on a
premise.
Councilmember Holden
expressed concern that all properties would be charged a flat fee by
classification and that the revenues generated would not be based on user consumption.
Discussion ensued regarding how apartment complexes, Presbyterian Homes, and Bethel
University would be charged franchise fees.
Ms. Jurek
explained that if a franchise fee were pursued, a bilateral agreement would be signed
between the City and Xcel after all terms were agreed upon by both parties. She commented that
the fee would have to be fair and balanced and not be burdensome to any user within the City.
Councilmember McClung
stated that originally he was supportive of the franchise fee, but after
reviewing the information further, he has concerns with the regressiveness of the plan. He did not
feel it was fair that a flat rate was being charged to all homeowners. He wanted to see the rate
vary by use or by home value.
Councilmember Holden
asked if residents on energy assistance would be charged the fee.
Ms. Jurek
stated that this was the case.
Councilmember Holmes
questioned if two residential franchise fee rates could be established for
large users and small users.
Ms. Jurek
stated that this would not be possible.
Councilmember Holden
supported the flat rate due to the fact the proposed park improvements
would benefit each residential property regardless of their value in the same manner. She
commented that homes with higher property values were already charged higher property taxes.
Mayor Grant
discussed the proposed flat rate and how this would affect Arden Hills' residents.
He questioned if commercial properties could be charged a higher flat rate than residential
properties.
Ms. Jurek
stated that there is a little bit of flexibility in this area. She questioned what level of
funding the City was hoping to generate. She reported it would take Xcel approximately 60 days
to set up the franchise fee on the Arden Hills bills.
Mayor Grant
estimated that the City might want to generate approximately $600,000.
Councilmember Holden
was in favor of increasing the rate to 2.9% which would raise
approximately $650,000.
ARDEN HILLS CITY COUNCIL WORK SESSION JULY 15, 2013 5
Councilmember McClung
stated that if he were to support the franchise fee, he wanted to see the
maximum amount pursued so that the benefit could be passed along to the residents. He
suggested the rate be higher than 3%.
Councilmember Werner
supported the $600,000-650,000 range.
Councilmember Holmes
agreed with this range.
Mayor Grant
was in favor of the $650,000 range and did not agree with going any higher. He
recommended that residential properties franchise fees be lower than commercial properties for
electric.
Councilmember Holmes
stated that she did not want to see the Council drive its commercial
property owners out of the City. She encouraged the Council to be sensitive to this issue. She
recommended the franchise fees be flat between both residential and commercial properties. She
questioned if the franchise fee could be put in place by year end.
Ms. Jurek
stated that this timeline would be possible.
The Council was in favor of proceeding with a franchise fee. The Council suggested staff
continue working on the numbers and report back to the Council at a future meeting.
D. South Water Tower Logo and Color
Public Works Director Maurer
stated that the south water tower was being repainted at this
time. He presented the colors from the north water tower that Council had at an earlier meeting
decided the south water tower should be painted.
He also presented a graphic layout of the logo and a plan view which showed the two logos
generally facing east and west I-694.
E. State of the City Topics
City Administrator Klaers
reviewed an Economic Development Commission list of State of the
City topics with the Council. He noted that the TCAAP redevelopment, B-2 District
improvements, recent development projects, and transportation improvements are recommended
as the main topics of discussion.
Councilmember Werner
indicated that the EDC was in favor of providing a full report on
TCAAP.
Mayor Grant
stated that in the past, each Councilmember presented a topic at the State of the
City meeting.
Councilmember McClung
commented that he would not be able to attend the State of the City
meeting.
ARDEN HILLS CITY COUNCIL WORK SESSION JULY 15, 2013 6
Mayor Grant
offered to discuss TCAAP at the meeting.
Councilmember Werner
opted to present development items.
Councilmember Holmes
wanted to talk about transportation improvements.
Councilmember Holden
indicated that she would discuss the B-2 District improvements.
F. Respectful Workplace Follow-Up
The department Directors and the Council met with Sheila Krejci at approximately 6:45 p.m. to
continue their discussion on respectful workplace.
3. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council work session meeting at approximately 8:15 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
CONSENTITEM
MEMORANDUM
DATE:August 26, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Ashley Bertrand, Sue Iverson
SUBJECT:Claims & Payroll
Requested Action:
Motion to Approve Consent Agenda Item –Claims and Payroll
1.
Supporting Documents:
Payroll
2013Payroll #17............................................................................$98,910.85
Total Payroll $98,910.85
Accounts Payable Claims Through 08/23/2013
Paid Claims (Check No 0 Dept of Rev Sales Tax)............................$9,830.00
Paid Claims (Check No 42224-Check 42256)...................................$78,714.38
Paid Claims (Check No 42257-Check No 42291).............................$46,368.05
Paid Claims (Check No 42292-Check No 42295).............................$89,905.19
Paid Claims (VOID Check No 42292)..............................................$(18,799.06)
Paid Claims (Check No 42296-Check No 42296).............................$18,799.06
Total Claims$224,817.62
11
Page of
CITY OF ARDEN HILLS
PAYROLL # 17
CHECKS DATED:08/16/13
Biweekly:07/27/13-08/09/13
Payment Method
EMPLOYEE DEDUCTIONSAMT.
CITY BENEFIT
EFT
FIT8,061.41
EFT
SIT3,442.92
EFT
FICA Oasdi5,245.785,245.78
EFT
FICA Medicare1,226.811,226.81
TOTAL TAXES17,976.926,472.59
A/P Check*
Health Premium1,426.59378.50
A/P Check*
Dental Premium 118.87
A/P Check*
FSA Health Care Reimb.177.08
A/P Check*
FSA Dependent Care Reimb.208.33
TOTAL FLEXIBLE SPENDING1,812.00497.37
HSA Health Saving 443.96200.05
EFT
Health Care Savings Plan
0.00
EFT
Health Care Savings Plan-2%260.82
EFT
Health Care Savings Plan-4%168.22
TOTAL HEALTH SAVINGS873.00200.05
EFT
PERA3,833.544,446.90
EFT
ICMA3,955.36334.37
A/P Check*
Central Pension Fund-Union614.40
EFT
MN State Retirement System312.26
TOTAL RETIREMENT8,715.564,781.27
A/P Check*
IUOE 49 Dues (Union)131.04
A/P Check*
LTD/STD Insurance0.00
*
PERALifeInsurance32.00.A/PCheck
PERALifeInsurance3200 A/PCheck
A/P Check*
Life/Addl/Dep Life131.800.00
EFT
MN Child Support341.94
A/P Check*
Public Employee Long Term Care 40.60
A/P Check*
UNUM 132.05
A/P Check*
Avesis-Vision Care8.94
TOTAL VOLUNTARY818.370.00
Total Employee Deductions30,195.85
PR Check # 17520-17533
Net Payroll11,102.13
EFT
Direct Deposit45,661.59
Gross Payroll Tie-Out86,959.57
STD/LTD Gross - Up0.00
Plus City Paid Benefit11,951.28
ICMA Benefit Held0.00
TOTAL PAYROLL COST98,910.85
FICA TIE-OUT
Gross Payroll86,959.57
Less Total FSA1,812.00
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA85,147.57
FICA Oasdi @ 6.20%5,245.78
FICA Medicare @ 1.45%1,226.81
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
ACCOUNTS PAYABLE Check Approval
* A/P Checks can be found on the report.
Checks may be paid this week or the following week.
Ashley Bertrand
From:eservices.mdor@state.mn.us
Sent:Monday, August 19, 2013 11:43 AM
To:
Ashley Bertrand
Subject:Your Recent Return and Payment Requests
This email is an automated notification and is unable to receive replies.
Sales and Use Tax - Return Submitted
Thank you, your request has been submitted. Please allow 3 business days for your return to appear online.
Please allow 3 business days from 19-Aug-2013 for your payment to appear online. You can change or cancel
this request until 5:00 p.m. Central time.
Confirmation Summary
Submitted Date and Time: 19-Aug-2013 11:43:14 AM
Legal Name: ARDEN HILLS CITY OF
Federal Employer ID: 41-6008992
User Who Submitted: Accounting Analyst
Type of Request
Return for 7/31/2013
Submitted:
Account Name: ARDEN HILLS CITY OF
Minnesota ID: 9047998
Return Summary
Return Confirmation
2-019-497-728
Number:
Account Type: Sales & Use Tax
Filing Period: 31-Jul-2013
Projected Amount/Credit
$9,830.00
Due:
Payment Summary
Payment Confirmation
0-073-340-672
Number:
Account Type: Sales & Use Tax
Filing Period: 31-Jul-2013
Payment Amount: $9,830.00
Payment Type: Return
Payment Date: 19-Aug-2013
Bank Name: US BANK NA
Bank Account Number: ********9377
1
Contact Us
If you need further assistance, contact our Sales and Use Tax Division at (Metro Area) 651-296-6181, (Greater
Minnesota) 800-657-3777, (TTY Users) Call 711 for Minnesota Relay, or (email) SalesUse.Tax@state.mn.us.
Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday.
How to View and Print this Request
You can see copies of your requests by going to the History Tab.
This message and any attachments are solely for the intended recipient and may contain nonpublic / private
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please notify us and immediately and permanently delete this message and any attachments. Thank you.
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CONSENT ITEM
MEMORANDUM
DATE: August 26, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: 2013 Pavement Management Program - Payment #3
Budgeted Amount: Actual Amount: Funding Sources:
$1,700,000 $937,523.26 PIR, Sanitary Sewer, Water
and Surface Water Utility
Funds, and Assessments
Requested Action
Approve Payment #3 to North Valley, Inc., in the amount of $382,427.36 for the 2013 Pavement
Management Program.
Background
The City Council awarded the 2013 Pavement Management Program to North Valley, Inc., on
May 13, 2013, in the amount of $723,366.70.
Discussion
This third pay request includes work through August 14, 2013. The payment is in the amount of
$382,427.36 and includes:
Water Main Improvements
Drainage Improvements
Street Paving
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Financial Implications
Funding Source Amount this Payment Amount to Date
PIR/Assessment $164,443.77 $257,169.38
Surface Water Management $ 87,958.29 $137,555.72
Sanitary Sewer $ 30,594.19 $ 47,845.47
Water $ 99,431.11 $155,497.77
TOTAL $382,427.36 $598,068.34
Attachment
1.Pay Estimate #3
22
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Attachment A
PUBLIC HEARING
MEMORANDUM
DATE:August 26, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Jill Hutmacher, Community Development Director
SUBJECT:Accelerated Abatement Hearing
Background/Discussion
A notice regarding a code enforcement issue has been sent to the owner of property located at
1423 Colleen Avenue. Staff anticipates that the property owner will resolve the issue prior to the
August 26, 2013, City Council meeting. If that does not occur, staff will be prepared with a
presentation and a resolution to authorize abatement of the nuisance.
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NEW BUSINESS
MEMORANDUM
DATE: August 26, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: -
Budgeted Amount: Actual Amount: Funding Source:
none $16,969.53 Equipment/Building
Replacement Fund
Requested Action
-
mowers ahead of the schedule anticipated in the 2013-2017 Capital Improvement Plan (CIP).
Background/Discussion
In March 2011 the Council authorized the purchase of two Toro Z590-D -
through the State contract. The mowers have 72 inch decks and have become the workhorse of
our fleet for grass mowing, each logging over 700 hours in a little over two and one half years.
In 2011 the City paid $13,998.96 for each mower.
These mowers have a 4 year/1200 hour warranty that is transferable. Also, next year the Federal
emissions regulations get down to this size of motor. In talking to Eric at LTG Power
Equipment, the State contract vendor, he expects the price of this model to raise $3,500-$4,000
in 2014 due to these regulations. Due to this, we asked LTG Power Equipment to provide a
quote based on the State contract price for two new Toro Z590-D mowers with the old ones as a
trade-in.
Eric at LTG Power Equipment provided the attached quote which indicates that for $16,969.53,
including the trade-in of our two mowers, the City can acquire two new mowers. The State
contract price per mower is $14,718.96. This is 28% off of the retail price, so the two trade-ins
are essentially equal to one new mower.
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From a budget perspective, the replacement of these two mowers was tentatively scheduled for
2017. In the 2013 CIP there is an item at $100,000 for the replacement of the 2000 Backhoe.
That replacement is not going to be requested this year or in the foreseeable future. This is due
to the fact that it is used less and less every year. More water main has been replaced in our most
prone water main break areas and with the amount of fiber optic lines and other underground
small utilities we are contracting out more of these excavations.
The potential of replacing these mowers this year was discussed with Finance Director Sue
Iverson. Given the value of the existing mowers as trade-ins (since they still have a warranty and
were purchased under retail market pricing) and the expected increase in the same model next
year due to emission regulations, she concurs that this issue should be discussed with the City
Council. If the Council were to authorize this purchase it would be funded by the
Equipment/Building Replacement Fund.
Attachment
1.LTG Power Equipment Quote for two Toro Z590--
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Attachment A