HomeMy WebLinkAbout09-09-13-R--
Dave McClung
Ed Werner
www.cityofardenhills.org
Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital
business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City
in which to live, work, and play.
CALL TO ORDER
APPROVAL OF AGENDA
Public inquiries/informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda.
In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being
addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their
comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to
allow a more timely presentation.
STAFF COMMENTS
3.A.TCAAP Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
3.B.Transportation Update
Terry Maurer, Public Works Director
Documents:MEMO.PDF
State Of The City Update
Jill Hutmacher, Community Development Director
Documents:MEMO.PDF
APPROVAL OF MINUTES
4.A.Approval Of Minutes
July 8, 2013, Regular City Council
July 29, 2013, Regular City Council
August 12, 2013, Regular City Council
August 12, 2013, City Council Work Session
Documents:R.PDF,R.PDF,R.PDF,WS.PDF
CONSENT CALENDAR
Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion
under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which
event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda.
5.A.Claims And Payroll
Ashley Bertrand, Accounting Analyst
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF
5.B.Accepting Donation From The Arden Hills Foundation
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF,ATTACHMENT A.PDF
Deputy Clerk Title Change To City Clerk
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF,ATTACHMENT A.PDF
PULLED CONSENT ITEMS
Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately
in its normal sequence on the agenda.
PUBLIC HEARINGS
Under this Public Hearing section, citizens have an opportunity to discuss ideas regarding TCAAP
NEW BUSINESS
8.A.2014 Proposed Preliminary Budget And Tax Levy
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF,ATTACHMENT A.PDF
8.B.Establishing 2013 TruthTaxation Hearing Dates
Sue Iverson, Director of Finance and Administrative Services
Documents:MEMO.PDF,ATTACHMENT A.PDF
Planning Case 13 Signage Variance Application
Ryan Streff, City Planner
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF,
ATTACHMENT D.PDF, ATTACHMENT E.PDF
UNFINISHED BUSINESS
9.A.PUD Amendment Walgreens Sign Plan
Matthew Bachler, Community Development Intern
Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF
STAFF COMMENTS
MEMORANDUM
DATE:September 9, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Jill Hutmacher, Community Development Director
SUBJECT:TCAAP Update
Background
A brief verbalupdate on the TCAAP project willbe provided at the meeting.
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STAFF COMMENTS
MEMORANDUM
DATE: September 9, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director
SUBJECT: Transportation Update
Background
A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96
project.
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STAFF COMMENTS
MEMORANDUM
DATE:September 9, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Jill Hutmacher, Community Development Director
SUBJECT:State of the City Update
Background/Discussion
The State of the City will be held on Thursday, September 12, 7:30 to 9:00 am at Flaherty’s
Arden Bowl. Businesses and residents are encouraged to attend. Councilmembers will give
presentations covering the TCAAP project, improvements to County Road E, current
development and transportation projects, and the Arden Hills Foundation. Arden Hills
businesses and residents are encouraged to attend. RSVPs may be sent to
cityhall@cityofardenhills.org.
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Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JULY 8, 2013
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:03 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Community Development Director Jill
Hutmacher; Community Development Intern Matthew Bachler; City Planner Ryan Streff;
and Deputy Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the meeting agenda as presented. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A. Legislative Update
State Senator Bev Scalze
thanked the Council for their time this evening. She provided a recap
of the events that took place at the State legislature. She noted that 2013 was the first year of the
biennium and that 2014 would be a bonding year. Her hope is to address roads and bridges in the
coming year.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 2
State Senator Bev Scalze
discussed the recently approved data privacy bill, along with the
changes made to the LGA formula. It was noted that the state sales tax will be eliminated for
municipalities in 2014. She commented that she has worked on organizing trash collection, which
would reduce the wear and tear on City streets. She explained that the use of coal tar products in
driveway sealants will no longer be allowed in the State of Minnesota as it is harmful to both
people and waterways.
Representative Barb Yarusso
commented that she has enjoyed her first term representing the
City of Arden Hills. She discussed the committees she serves and noted that the aid per pupil will
be increasing for the coming 2013-14 school year. She noted that the Highway 96 bridge at 35W
is a concern and she is trying to secure funding for this project. In addition, public transit will
continue to be an item of interest. She reported that a no excuse absentee voting bill was passed.
Representative Yarusso
encouraged the Council and residents to be in contact with her via email
with any comments or questions.
Councilmember Holden
thanked the representatives for their continued support regarding the
TCAAP project.
B. TCAAP Update
Community Development Director Hutmacher
statedthat demolition and remediation
continues on the TCAAP site. It was noted that the Council approved the Public Involvement
Plan (PIP) on June 10, 2013. The City is currently planning two public involvement events. She
reported that the first TCAAP public involvement event will be held on Tuesday, July 30, from
6:00 to 8:00 pm at the Marsden Conference Room, Ramsey County Public Works Facility. The
event will begin with a panel discussion followed by a question and answer period. Following the
panel discussion, small break-out groups will be held for facilitated discussion on the following
topics:
Transportation and Access
Commercial and Residential Development
Active and Passive Open Space
Energy and Sustainability
Community Development Director Hutmacher
commented that this is a public event, but
RSVPs are requested so that the City can adequately plan for the number of tables, facilitators,
and note takers needed for the break-
and announcements are being made at City Council meetings. ent,
and attendees are asked to commit to the entire two-hour time period.
Community Development Director Hutmacher
indicated that the first open house event has
been scheduled for Tuesday, September 17, from 5:30 to 7:30 pm and will be held in the Marsden
Conference Room.
arrive at any time that is convenient for them. Additional details regarding this event will be
available in August.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 3
Community Development Director Hutmacher
stated that in addition to the public events
described above, the City Council will hold a public hearing on TCAAP at the first Council
meeting of every month. Residents are invited to attend the public hearings to offer their thoughts
and opinions on TCAAP development.
C.Transportation Update
City Administrator Klaers
reported that the weather has been cooperating as of late and that the
County Road 96 project continues to move forward. He noted that Big Ten Tavern and Scherer
Brothers will remain open throughout the entire construction season.
D. Night to Unite 2013 Proclamation
Deputy Clerk Dietl
stated that the Minnesota Crime Prevention Association along with AAA of
Minnesota and Iowa is sponsoring a nationwide crime prevention program. She requested that the
Events will take
place from 5:00 to 9:00 p.m. and additional information i
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to accept a proclamation declaring August 6, 2013,
in Arden Hills, Ramsey County, Minnesota. The motion carried unanimously
(5-0).
4. APPROVAL OF MINUTES
None.
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Motion to Authorize the Hiring of a Building Inspector
C.Motion to Approve 2013-2014 Cable Services Agreement with the City of New
Brighton
D.Motion to Approve 2013-2014 Employee Assistance Contract with the Sand Creek
Group
E.Motion to Authorize the Hiring of a Seasonal Maintenance Worker
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve the Consent Calendar as presented and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 4
7. PUBLIC HEARINGS
A.TCAAP Development Discussion Opportunity for Residents
Mayor Grant
opened the public hearing at 7:33 p.m.
Lyle Salmela
, 1480 Arden Vista Court, explained that he has been following this project for the
past 10 years. He encouraged the City to be bold with the planning of this site. He supported the
existing framework and vision for the TCAAP project. He recommended the design be
sustainable to create a stable tax base, and requested that transportation and traffic be fully
thought through by the Council and City staff. It was his suggestion to have a large traffic hub at
County Road H.
Mr. Salmela
presented the Council with a handout and then discussed a recent trip he took to
Europe. He encouraged the Council to consider a higher density footprint for retail as was seen
through his travels. He provided comment on a new development in Rosemount. He requested
solar and geothermal energy be considered for TCAAP. He wanted to see that the TCAAP
development be unique and stand out in the metro area. He recommended that the property have a
water tower with a viewing area as it would provide an incredible view of the downtown skyline.
Mr. Salmela
suggested that the land be marketed both locally and nationally. This may bring in
larger tenants or corporations and ultimately, jobs to Arden Hills. He recommended the JDA
consider forming a task force committee. He then thanked the Council for their time.
Mayor Grant
closed the public hearing at 7:47 p.m.
8. NEW BUSINESS
A. Planning Case 13-003 3833 Lexington Avenue Master Planned Unit
Development, Final PUD for Phase I, and Preliminary Plat
Community Development Intern Bachler
stated that the applicant has requested approval of the
Master Planned Unit Development, Final Planned Unit Development of Phase I, and Preliminary
Plat of the Lexington Station redevelopment proposal. He explained that Roberts Development
Company owns the industrial warehouse building at 3771 Lexington Avenue that has been
converted to retail use, as well as the property at 1120 Red Fox Road. They recently closed on the
former Blue Fox property at 3833 Lexington Avenue, which consists of two parcels. The company
is in the process of platting the property to merge the two parcels together. The applicant is
proposing a multi-phased redevelopment at the southwest corner of Red Fox Road and Lexington
Avenue that would include all four parcels. In total, 7.57 acres would be included in the
redevelopment project.
Community Development Intern Bachler
indicated that Phase I would include the demolition of
the Blue Fox Restaurant and the construction of an approximately 15,000 square foot retail
building for up to nine tenants. Two of the larger retail bays have been designed to accommodate
restaurant users. The site plan includes a drive-up window located on the northern side of the
building and outdoor seating areas in front of the two restaurant bays. The primary building façade
ARDEN HILLS CITY COUNCIL JULY 8, 2013 5
would be oriented to the west towards what will become a larger retail center in Phase II and
Phase III. As part of Phase I, the applicant is proposing to remove the three access driveways on
the Blue Fox property. The Phase I building would share the driveways currently providing access
to 3771 Lexington Avenue and 1120 Red Fox Road.
Community Development Intern Bachler
stated that Phase II of the Master PUD development
would include a remodeling of the existing building at 1120 Red Fox Road. The building would
be reoriented to face east towards the Phase I building. Additional parking would be constructed
for this phase as well. The building is currently used as office and light manufacturing space and
the applicant intends to repurpose the building for retail uses.
For Phase III, the existing building at 3771 Lexington Avenue would be demolished and three
new buildings would be constructed on the lot. Two of these buildings would be two-stories with
retail uses on the main floor and office uses above. The third building would be single-story with
all retail tenants. During Phase III, the applicant has proposed removing the existing driveway
access at 3771 Lexington Avenue and adding a new curb cut entrance at the southern end of this
property directly across from the Target southern drive access. Ramsey County would condition
this new access on the installation of necessary traffic control at the intersection.
Community Development Intern Bachler
explained that the applicant is also requesting
Preliminary Plat approval for the site. Currently, the area that would comprise Phase I of the
development is divided between two separate parcels: 3833 and 3831 Lexington Avenue. The site
is being replatted in order to combine these two parcels. No subdivisions are taking place.
Community Development Intern Bachler
stated that the applicant has requested a 20 foot front
property line setback for the Phase I building and for one of the buildings proposed for Phase III
of the development. Staff is favorable to this request given the unusually large County right of
way on Lexington Avenue, which measures approximately 55 feet in width from the Lexington
Avenue curb to the property line. The accessory structure proposed in Phase I would be situated
approximately three feet from the front and side property line. This structure will extend out from
a proposed retaining wall that will run along eastern and northern sides of the northeast corner of
the property. Staff is favorable to this proposal because the structure will be entirely screened
from view behind the retaining wall. The other four proposed buildings all meet the minimum
setback requirements.
Community Development Intern Bachler
reviewed the special regulations for drive-up
windows in the B3 District along with the landscaping and tree preservation plan. It was noted
that 14 trees were required along the Red Fox Road and Lexington Avenue right of way. He
noted that the City Code requires that off-street parking spaces be located at a minimum 20 feet
from the right-of-way of any public street. The row of parking spaces on the northern end of the
Phase I development are within approximately eight feet of the Red Fox Road right of way. Staff
is favorable to this proposal because the parking area will be adequately screened by tree plantings
and a retaining wall.
For the purpose of this application, staff calculated the gross retail sales space of the development
assuming 20 percent of total retail square footage would be used for non-sales purposes. This
same percentage was used by staff previously in Planning Case #09-011 when determining the
ARDEN HILLS CITY COUNCIL JULY 8, 2013 6
parking requirements for retail uses in the Arden Plaza Planned Unit Development. An additional
assumption was made that the two proposed restaurant tenants in the Phase I building would have
a total seating capacity of 90. A table was included in the staff memo outlining the parking
requirement numbers for the development. The employee parking proposed for Phase I would be
located off site on the adjacent properties. As a condition of approval, an agreement that provides
shared parking between the three properties, as well as shared ingress, egress, and maintenance of
these areas, will be required.
Community Development Intern Bachler
believed that the proposed number of parking spaces
is reasonable. The applicant has given special consideration to the mix of tenants on the site to
support uses with staggered traffic periods during the day. Additionally, the inclusion of
sidewalks, crosswalks, and landscaping in the design of the parking lot will help facilitate
pedestrian mobility between buildings. This in turn will support the proposed shared parking
amongst the properties.
Community Development Intern Bachler
explained that the building proposed for Phase I was
evaluated based on the additional design standards for the B3 District included in the City Code.
The Phase I building elevations were reviewed in detail with the Council. He commented that the
City Council and Planning Commission have previously expressed concern about the design of
the eastern side of the building. While traditionally this is where the primary building entrance
would be located, the building is oriented towards the interior of the site and the back of the
building faces Lexington Avenue. Staff has worked with the developer to ensure that this side of
the building is well designed. Awnings and light fixtures that have been included to break up the
façade and landscaping in the adjacent right of way will help partially screen the building.
Additionally, the developer has proposed constructing the façade entirely with brick and all
service doors will be painted to match the color of the brick used. The materials selected for the
trash enclosure were discussed.
Community Development Intern Bachler
stated that the Planning Commission discussed this
item on June 19, 2013, and recommended approval of the Planning Case based on the submitted
plans and findings of fact, for a Master PUD, a Final PUD for Phase I, and a Preliminary Plat at
3833 Lexington Avenue. Staff recommends the following twenty-four conditions be included with
the approval:
1.The project shall be completed in accordance with the submitted plans as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City Council.
2.The applicant shall obtain a building permit within one year of the Final PUD approval for
Phase I or the approval shall expire unless extended by the City Council prior to the
least 45 days prior to the expiration date.
3.The applicant shall apply for a Final PUD of Phase II within five years and Phase III
within ten years of the Master PUD approval or the approval shall expire unless extended
submitted in writing to the City at least 45 days prior to the expiration date.
4.The applicant shall submit a financial surety in the amount of 125 percent of the estimated
costs of Phase I site improvements including grading, utilities, and paving, prior to the
ARDEN HILLS CITY COUNCIL JULY 8, 2013 7
issuance of a grading and erosion control permit. The financial surety shall be in the form
of a letter of credit issued by a FDIC-insured Minnesota bank, and be in a form acceptable
to the City. The purpose of the letter of credit is to ensure that site improvements are
completed in the event that the developer defaults on the Development Agreement.
5.The applicant shall submit a cash escrow in the amount of 25 percent of the estimated
costs of Phase I site improvements including grading, utilities, and paving, prior to the
issuance of a grading and erosion control permit. The escrow will be used for City costs
related to review, approval, and inspection of site improvements or any costs incurred by
the City in the event of a developer default.
6.The applicant shall submit a financial surety in the amount of 125 percent of the estimated
costs of Phase I landscaping prior to the issuance of a grading and erosion control permit.
The financial surety shall be in the form of a letter of credit issued by a FDIC-insured
Minnesota bank. The purpose of the letter of credit is to ensure that landscaping is
completed in the event that the developer defaults on the Development Agreement. The
City will hold the letter of credit for two years after the installation of landscaping. The
letter of credit should not expire during the two-year period.
7.The applicant shall submit a cash escrow in the amount of 25 percent of the estimated
costs of Phase I landscaping prior to the issuance of a grading and erosion control permit.
The escrow will be held by the City for two years after installation of landscaping and used
for City costs related to review, approval, and inspection of landscaping, or developer
default.
8.The applicant shall submit a cash escrow in the amount of $7,350.00 for grading and
erosion control prior to the issuance of a grading and erosion control permit. The escrow
will be used for City costs related to review, approval, and inspection of grading and
erosion control, or developer default.
9.The City shall review and approve the Final Plat. The applicant shall file the Final Plat
with Ramsey County prior to issuance of a Certificate of Occupancy.
10.Prior to the issuance of a grading and erosion control permit, the applicant shall provide an
easement on the south side of Red Fox Road for the purpose of placing a public sidewalk
and future right turn lane, as reflected on the Plans, subject to the approval of the City
Engineer.
11.Final grading, drainage, utility, and site plans shall be subject to approval by the Public
Works Director, City Engineer, and City Planner prior to the issuance of a grading and
erosion control permit.
12.The plans shall be subject to Fire Marshall and Ramsey County Sheriff approval prior to
the issuance of a building permit.
13.A lighting and photometric plan shall be reviewed and approved by the City and the
Ramsey County Sheriff prior to issuance of a building permit.
14.Upon completion of grading and utility work on the site, a grading as-built and utility as-
built shall be provided to the City for review.
15.The applicant shall consult with the County and the City of Shoreview regarding sidewalk
placement to ensure that the sidewalk placement will align with the Lexington Avenue and
Red Fox Road intersection changes planned for the future.
16.Prior to the approval of any Final PUD for future development phases, the City shall
evaluate the existing parking lot circulation and may require alterations if deemed
warranted by the City Engineer.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 8
17.Prior to the approval of any Final PUD for future development phases, the City shall
evaluate parking needs and requirements based on the proposed mix of the retail,
restaurant, and office uses and the performance of parking in previous phases.
18.All of the parking stalls located on the three lots shall be shared. The form of agreements
that provide shared parking in perpetuity between the properties at 3833 Lexington
Avenue, 3771 Lexington Avenue, and 1120 Red Fox Road, as well as shared ingress,
egress, and maintenance of these areas, shall be reviewed and approved by the City.
Executed copies of shared parking agreements shall be provided to the City prior to the
issuance of a building permit.
19.The issuance of a Certificate of Occupancy for Phase III shall be contingent on the closure
of the existing access on Lexington Avenue and the construction of the southerly access
across from the Target Service Road.
20.The applicant shall include an additional 25.5 caliper inches of trees on-site for the Phase I
development or if tree planting on-site is not practical, a fee in lieu thereof may be paid for
the trees required. The fee amount shall be the cost of materials and installation of trees,
plus ten percent, and shall be provided by the applicant and approved by the City.
21.The applicant shall provide a minimum of one tree every 40 feet along the Lexington
Avenue right-of-way. These plantings may not be counted towards the additional tree
plantings required for Phase I as stated in Condition number 20. The applicant shall
coordinate these plantings with Ramsey County and all relevant utility companies with
infrastructure located in the right-of-way.
22.The applicant shall submit a Planned Unit Development Amendment at a later date for
approval of monument, wall, and auxiliary signage to be included in the Phase I
development.
23.A development agreement shall be prepared by the City Attorney and subject to City
Council approval. The agreement shall be executed prior to the issuance of a grading and
erosion control permit.
24.The applicant shall conform to all other City regulations.
Mayor Grant Community Development Intern Bachler
thanked for his presentation and asked
for Council comments and questions.
Councilmember Holmes
asked how traffic would flow through the site to the drive-through.
Community Development Intern Bachler
explained how vehicles would flow through the rear
portion of the property to the drive-through. He noted deliveries would be made from the front of
the building.
Councilmember Holden
expressed concern with the landscaping plan as there were no trees on
her copy of the plan.
Community Development Intern Bachler
discussed the location of the proposed trees on the
landscaping plan.
Christian Hendrie
, HAF Architects, 233 South Main Street, Stillwater, reviewed the updated
landscaping plan in detail with the Council.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 9
Councilmember Holden
recommended more trees be added to the east side of the building to
improve the landscaping plan and the appeal of this elevation.
Nick Roberts
, Roberts Management Group, 1851 Buerkle Road, White Bear Lake, explained that
decorative lighting would be placed on this elevation to assist in breaking up the length of the east
elevation.
Mayor Grant
asked if the rear side of the building would have tenant signage.
Mr. Roberts
stated that the intent is to have signage on both the front and rear elevations.
Councilmember McClung
provided comment on the discussion held by the Planning
Commission regarding signage. He stated that because the tenants were not final, the signage
requirements were unknown. He then expressed concern with the landscaping plan stating
additional plantings were needed on the east elevation. He wanted to see vertical planters added.
Mr. Roberts
indicated that he could add vertical vines and planters.
Councilmember McClung
indicated that the caliper inches of trees was short at this time by
almost 20 inches. This shortfall could be made up in Phase II of the development.
Mr. Roberts
commented that this has been considered as the Phase II property does have some
existing mature trees and an additional line of trees could be added to the central corridor.
Councilmember Holmes
questioned where the 25% greenspace within this development was
located.
Community Development Intern Bachler
explained that the greenspace within the development
included all grass, landscaped areas, and planters. He reviewed this in further detail with the
Council.
Councilmember Werner
questioned if the tenant leases took into account the Phase II build out
timeframe.
Mr. Roberts
stated this would be taken into consideration as the new buildings were constructed.
Councilmember McClung
asked if the applicant would support a condition requiring four
planters to the east building elevation.
Mr. Roberts
commented that he would support this condition for approval.
Mayor Grant
inquired when the sidewalks within the development would be completed.
Mr. Roberts
stated that the sidewalk along Lexington Avenue and Red Fox Road would be
completed in Phase I. He noted that the sidewalk would then be continued along Lexington
Avenue in Phase III.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 10
Mayor Grant
asked why a green roof was selected for the trash enclosure.
Mr. Roberts
stated this was discussed favorably with the Planning Commission.
Mayor Grant
questioned if the applicant had a materials board for the Council to review.
Mr. Roberts
presented the Council with a brick materials board stating that the brick coursing
would vary on the building to add architectural interest. He commented that the grout would be
gray in color. The mason stone used on the building was also reviewed.
Councilmember Holden
asked if the applicant had spoken with the County regarding the traffic
study and access points.
Mr. Roberts
explained that the County was willing to grant them access directly across from
Target if the current access point was forfeited. Further discussion ensued regarding the traffic
study.
MOTION: Councilmember McClung moved and Councilmember Holden seconded a
motion to approve Planning Case 13-003 for a Master Planned Unit
Development, Final Planned Unit Development for Phase I, and Preliminary
Plat of the Lexington Station Redevelopment Proposal at 3833 Lexington
Avenue based on the findings of fact and the submitted plans, as amended by
the conditions in the July 8, 2013, report to the City Council.
Mayor Grant
asked for Council discussion on the motion.
Councilmember Holmes
asked if any of the conditions addressed the sidewalk and right turn lane
easement along Lexington Avenue.
Community Development Intern Bachler
stated that the right turn lane easement was addressed
in Condition 10. He indicated that the sidewalk would have to be constructed as noted on Phase I
of the site plan.
Councilmember Holden
commented that it would be 10 years before the Phase III sidewalk was
installed. This would prohibit people from safely getting to Phase I. She encouraged the
applicant to install the entire sidewalk in Phase I.
Mayor Grant
was in favor of having a sidewalk running the full length of the property and
having this completed in Phase I.
Mr. Roberts
explained that he did not want to have to incur the expense in Phase I for the entire
sidewalk if it had to be removed for side grading and construction in Phase III.
Mayor Grant
understood this concern, but stated that the sidewalk did provide an amenity to the
tenants within the development and would draw people to the property.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 11
Councilmember Holmes
questioned where the sidewalk was proposed to be completed in Phase
I.
Mr. Roberts
reviewed the location of the Phase I sidewalk stating he would prefer to complete
the additional length within Phase III.
AMENDMENT: Councilmember Holden moved and Mayor Grant seconded an
amendment to have the signage within the Lexington Avenue Master
PUD adhere to the B3 Zoning District and Sign District 6 standards.
Councilmember Werner
stated that Phase I had a disadvantage as the rear of the building would
face Lexington Avenue.
Councilmember Holden
commented that her amendment was addressing the fact that the
applicant did not have a finalized sign package for the Council to review.
Councilmember Holmes
did not support this amendment as the applicant would require some
level of flexibility on the monument sign and future tenant signs.
Councilmember McClung
understood the proposed amendment but also understood the future
tenants were unknown. This was the reason the sign plan was incomplete.
Mayor Grant
stated that the applicant would come back to the Council with a sign plan once the
tenants were finalized. For this reason, he would not support the amendment.
Councilmember Holden
questioned if the Master PUD could be approved with no sign plan.
Community Development Intern Bachler
noted that a condition for approval required the
applicant to bring a final sign plan to the City at a future date.
The amendment failed (2-3) (Holmes, McClung and Mayor Grant
opposed).
AMENDMENT: Councilmember Holmes moved and Mayor Grant seconded an
amendment to require the applicant to complete the entire length of
the sidewalks along Red Fox Road as shown in the Master PUD in
Phase I and that the applicant coordinate this project with Ramsey
County.
Councilmember McClung
agreed with the intent of this amendment but felt it would be
burdensome to the applicant.
Councilmember Holden
supported the sidewalk completion on Lexington Avenue.
Mr. Roberts
was in favor of completing the sidewalk along Red Fox Road as shown in Phase II,
but requested the sidewalk along Lexington Avenue stop at the driveway entrance as shown on the
Phase I plan.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 12
Councilmember HolmesCouncilmember Holden
and supported this request.
Councilmember McClung
questioned if the Lexington Avenue sidewalk could be completed by
the City and be assessed back to the applicant.
Community Development Director Hutmacher
believed this could be done by the City.
The amendment failed (0-5).
AMENDMENT: Councilmember Holden moved and Councilmember McClung
seconded an amendment to require the applicant to complete the
sidewalks in Phase I and Phase II as shown in the Master PUD in
Phase I and that the applicant coordinate this project with Ramsey
County.
The amendment carried (5-0).
Mayor Grant
requested this amendment be added as Condition 25 for approval.
AMENDMENT: Councilmember Holden moved and Councilmember McClung
seconded an amendment to require the applicant to work with staff
and add four additional planters or planting areas with vegetation on
the east side of the Phase I building.
The amendment carried (5-0).
Mayor Grant
requested this amendment be added as Condition 26 for approval.
The motion carried as amended (5-0).
9. UNFINISHED BUSINESS
None.
10. COUNCIL COMMENTS
Mayor Grant
publicly recognized and welcomed Ryan Streff as the new City Planner to the City
of Arden Hills.
Ryan Streff
introduced himself and stated that he is looking forward to working with the Council.
Mayor Grant
commented that Now Bikes and Fitness i
property.
Councilmember Holmes
stated that the Valentine Park grand reopening ceremony will take place
on Tuesday, July 16, 2013.
ARDEN HILLS CITY COUNCIL JULY 8, 2013 13
Councilmember McClung
thanked Community Development Intern Matthew Bachler for his
hard work and assistance during the vacancy of the City Planner position.
Councilmember Holmes
agreed.
Mayor Grant
commended Community Development Intern Bachler for his dedicated service to
the City of Arden Hills.
ADJOURN
MOTION: Councilmember McClung moved and Councilmember Werner seconded a
motion to adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the regular City Council Meeting at 9:52 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
JULY 29, 2013
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular
City Council meeting at 7:01 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, Dave
McClung, and Ed Werner
Absent:
None
Also present
: City Administrator Patrick Klaers; Director of Finance and Administrative
Services Sue Iverson; Public Works Director Terry Maurer; City Planner Ryan Streff;
Community Development Intern Matthew Bachler; and Deputy Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant
requested Item 9A be placed on the Consent Agenda as Item 5L for approval.
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (5-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
None.
3. STAFF COMMENTS
A. TCAAP Update
ARDEN HILLS CITY COUNCIL JULY 29, 2013 2
City Administrator Klaers
stated that the first TCAAP public involvement event will be held
tomorrow, July 30th from 6:00 p.m. to 8:00 p.m. at the Marsden Conference Room located in the
Ramsey County Public Works Facility. The event will begin with a panel discussion of relevant
TCAAP development issues followed by a Q & A session. After the panel discussion and Q & A
Transportation and Access
Commercial and Residential Development
Active and Passive Open Space
Energy and Sustainability
City Administrator Klaers
indicated that this July 30th event is open to the public, but RSVPs
are requested so the City can plan for the appropriate number of tables/chairs, facilitators, and
notetakers needed for the break out groups.
City Administrator Klaers
stated that the Joint Development Authority (JDA) and staff will be
taking a trip to Denver on August 1st and 2nd. The group will be touring the Stapleton,
Fitzsimons, and Lowry redevelopment projects. He noted that the next meeting of the JDA is
scheduled for Monday, August 5, 2013, starting at 5:30 p.m. at City Hall.
Mayor GrantCouncilmember Holden
noted that he and will be going on the Denver, Colorado
trip. All five members of the JDA will be in attendance along with two staff representatives from
Ramsey County. He noted that Community Development Director Jill Hutmacher, City Planner
Ryan Streff, and City Administrator Pat Klaers will be attending from City Staff. He explained
that the JDA will be covering the expense of the trip.
Councilmember Holmes
indicated that Representative Blake Huffman could be contacted by
residents if interested in touring the TCAAP property.
B.Transportation Update
Public Works Director Maurer
reported that work continues on I-694 and the TH 10/Highway
96 projects. He stated that all material has been crushed at County Road F. He commented that
a revised schedule has been approved by MnDOT due to the number of weather delays this
summer. The new timeline was discussed in detail with the Council. He noted that the TH
10/Highway 96 project will not be completed until 2014.
C.Night to Unite
Deputy Clerk Dietl
stated that the fifth annual Night to Unite is Tuesday, August 6, 2013, and
will be held from 5 to 9 p.m. Twenty-five neighborhoods in Arden Hills have signed up to
participate in holding a Night to Unite event. Community officials, fire departments, and Ramsey
ing neighborhood gatherings. A final list of
ARDEN HILLS CITY COUNCIL JULY 29, 2013 3
neighborhoods participating in Night to Unite will be sent to the City Council on Monday,
August 5, 2013.
4. APPROVAL OF MINUTES
A.June 10, 2013 Regular City Council
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the June 10, 2013, regular City Council meeting minutes
as presented. The motion carried unanimously (5-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Motion to Approve Valentine Park Improvements Payment #4
C.Motion to Approve 2013 Pavement Management Program Payment #2
D.Motion to Approve Lift Station #1 and #12 Improvements Final Payment #5
E.Motion to Approve Planning Case #13-003 Lexington Station Development
Agreement
F.Motion to Approve Planning Case #13-009 1201 County Road E PUD
Amendment Agreement
G.Motion to Approve Resolution 2013-031 Cable Franchise Extension
H.Motion to Approve Ordinance 2013-008 Amending City Code Chapter 3, Section
350.11 (Administrative Fine, Suspension or Revocation)
I.Motion to Approve Interfund Transfers and Budget Adjustments for 2013
nd
J.Motion to Approve 2013 2 Quarter Actuals
K.Motion to Approve Special Budget Work Session 2014 Budget
L.Motion to Accept Round Lake Road Feasibility Report Consultant Selection
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the Consent Calendar as amended and to authorize
execution of all necessary documents contained therein. The motion carried
unanimously (5-0).
6. PULLED CONSENT ITEMS
None.
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
A. Planning Case #13-010 Walgreens PUD Amendment
ARDEN HILLS CITY COUNCIL JULY 29, 2013 4
Community Development Intern Bachler
stated that the applicant has requested a Planned
Unit Development (PUD) Amendment to include an additional 97.6 square feet of wall signage
on the exterior of the building located at 3585 Lexington Avenue North. He explained that on
July 13, 2009, the City Council approved Planning Case 09-011 for a Master PUD and Final
PUD for Phase One of the Arden Plaza Redevelopment Proposal. Phase One of the development
included the property at 3585 Lexington Avenue North where the Walgreens store is located. A
sign plan for the site was included in the PUD agreement.
Community Development Intern Bachler
indicated that at the time of approval, the Walgreens
store was permitted up to 99 square feet of wall signage. The business has installed two
g 8.6 square feet have also been installed on these facades above the
entry doorways located at the southeast corner of the building.
Community Development Intern Bachler
indicated that the applicant has expressed concern
regarding the visibility of the Walgreens store from County Road E. Because the primary store
Plaza shopping center, the use of the building is not readily apparent to drivers travelling on
County Road E. By adding wall signage to the north and west sides of the building, the applicant
is hoping to increase commercial activity at the store.
Community Development Intern Bachler
stated that the applicant is requesting an additional
97.6 square feet of wall signage for the exterior of the building. This total would be divided
measuring 8.6 square feet. The additional signs would be installed on the building to mirror the
existing wall signs, with the two larger signs placed on the middle portion of the north and west
building walls and the smaller signs located at the corner where the north and west walls meet.
Wall Signage
Sign District 5
Lexington 3585 Lexington 3585 Lexington
South of 694 Avenue Avenue
(Permitted) (Existing) (Proposed)
Total sign copy area 80 SF 97.6 SF 196.6 SF
Community Development Intern Bachler
stated that the property at 3585 Lexington Avenue
North is located in Sign District 5. For developments not in a PUD, a typical property would be
permitted up to 80 square feet of wall signage. As mentioned previously, the PUD agreement for
the site allowed the property up to 99 square feet of wall signage. Currently, 97.6 square feet of
wall signage is installed on the building. The applicant has requested an additional 97.6 square
feet of wall signage, which would bring the total wall sign copy area allowed on the building to
196.6 square feet. This number represents an additional 116.6 square feet more than what is
permitted by the Sign Code.
ARDEN HILLS CITY COUNCIL JULY 29, 2013 5
Community Development Intern Bachler
indicated that Section 1260.01 of the Sign Code
permits adjustments to sign height, number, type, lighting, area, and/or location through the site
plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met.
The criteria are as follows:
1.There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site; or,
2.The sign adjustment will allow a sign of exceptional design or a style that will enhance
the area or that is more consistent with the architecture and design of the site; and,
3.The sign adjustment will not result in a sign that is inconsistent with the purpose of the
zoning district in which the property is located or the current land use.
Community Development Intern Bachler
stated that based on the submitted plans and findings
of fact, the Planning Commission recommends approval of Planning Case 13-010 for a Planned
Unit Development Amendment at 3585 Lexington Avenue North. The Planning Commission
recommends the following five conditions be included with the approval:
1.The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City
Council.
2.The 97.6 square feet of wall signage shall be divided between two wall signs measuring
40.2 square feet and 8.6 square feet to be located on the north building wall, and two wall
signs measuring 40.2 square feet and 8.6 square feet to be located on the west building
wall.
3.Wall signs shall be comprised of individual cut letters and shall not extend more than
twelve (12) inches from the wall they are attached to.
4.The applicant shall apply for a sign permit prior to installation of the signs.
5.cuted
revised development agreements pertaining to the property at 3585 Lexington Avenue.
Mayor Grant
thanked staff for the report and asked for Council comments and questions.
Councilmember Holden
asked if window signage was proposed for the west elevation of the
property.
Community Development Intern Bachler
indicated this was not part of the PUD amendment
request.
Dustin Kresen
, store manager for the Walgreens in Arden Hills, stated that visibility has been a
concern at this intersection because the windows of the building are grayed out. For this reason,
he is requesting additional signage.
ARDEN HILLS CITY COUNCIL JULY 29, 2013 6
Mayor Grant
encouraged Walgreens to reconsider their building design to address the stock
room security and gray window issues. He suggested that lighting be considered behind the gray
windows.
Councilmember McClung
expressed concern because the signage issues were not addressed
when the original PUD was approved.
Councilmember Holmes
stated that the Walgreens signs were scaled back from their original
sign request. She did not think the signage was fully considered by the Council given the
intersection where this building is located. She supports the additional signage as it will help
traffic along County Road E identify the building as a Walgreens.
Councilmember Holden
recommended that the grayed windows be addressed prior to
approving additional signage on the building.
Mayor Grant
asked who owned the outlots near Walgreens.
Community Development Intern Bachler
stated that the outlots were owned by Wellington
Properties and Dennis Properties.
Councilmember Holmes
questioned if corner properties were allowed more signage.
Community Development Intern Bachler
stated that this is the case for freestanding signs but
not wall signage.
Mayor Grant
did not object to more wall signage. He thought the elevation facing County Road
E should have a Walgreens sign.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve Planning Case 13-010 for an amendment to the Final PUD
for Phase I for the Arden Plaza redevelopment proposal at 3585 Lexington
Avenue, based on the findings of fact and submitted plans, as amended by
the conditions in the July 29, 2013, Staff Report to the City Council.
Councilmember Holden
requested that a sixth condition be added for approval that would
require the north side of the building to have window treatments on two windows.
AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion
to add a sixth condition for approval that would require the north
side of the building to have window treatments on two of the four
windows.
Mr. Kresen
commented that he could do more research on the window stickers that were placed
on the Roseville Walgreens store.
ARDEN HILLS CITY COUNCIL JULY 29, 2013 7
Mayor Grant
was in favor of having the window treatments lit.
SECOND AMENDMENT: Mayor Grant moved and Councilmember McClung seconded a
motion to have the window treatments lit from the inside of the
Walgreens building.
Councilmember Holmes
found this to be a tremendous burden for the Council to place on the
applicant. She questioned if the Roseville Walgreens still had stickers on their grayed windows.
Joe Wolf
, Roseville Walgreens Manager, stated that his store had decals. He commented that
the decals were external, lasted approximately six or seven years, and cost approximately
$10,000.
Councilmember Holden
questioned if the decals were lit.
Mr. Wolf
stated that the decals were not lit from within the building.
Councilmember Holmes
was in favor of having decals placed on the windows instead of having
electrical placed on the inside of the building.
Councilmember Holden
questioned the timing of this case.
Community Development Intern Bachler
indicated s
September 24, 2013.
Councilmember Holden
questioned when Walgreens wanted to have the signage in place.
Mr. Kresen
stated that Walgreens will not be able to execute their sign plan by September 1,
2013. He stated that he will be able to provide the Council with decal options at the first Council
meeting in August. He agreed that the decals may benefit the store.
Councilmember Holden
withdrew her amendment.
Mayor Grant
concurred.
Mayor Grant
withdrew his motion to amend the amendment.
Councilmember McClung
concurred.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to table action on Planning Case 13-010 to allow the applicant to
work with staff regarding the concerns brought forward this evening. The
motion carried (5-0).
ARDEN HILLS CITY COUNCIL JULY 29, 2013 8
9. UNFINISHED BUSINESS
A.Round Lake Road Feasibility Report Consultant Selection
This item was moved to the Consent Agenda.
10. COUNCIL COMMENTS
A.2014 LJFD Budget
City Administrator Klaers
explained that the Lake Johanna Fire Department (LJFD) draft
budgets were presented and discussed at the July 17th Board meeting. No decisions were made at
this meeting and a special meeting of the Board is expected to be held in later August to consider
the budget.
Councilmember Holden
stated that one option for the LJFD budget would have a 5.07%
increase and would add extra shifts to assist the department in reaching a 24/7 staffing model.
She explained that the second option has a 6.41% increase and creates an overnight shift for
Friday and Saturday nights.
Mayor Grant
commented that the shift in staffing is supposed to reduce expenses in the long
run. He wants to see the department reach a full duty crew as the additional coverage will greatly
benefit the City of Arden Hills.
Councilmember Holmes
noted that the difference between the options for the City was just over
$5,000.
budget.
Mayor Grant
questioned how the Council wanted to proceed on this item.
Councilmember McClung
stated that the levy limits are a concern for him; however he supports
the full duty crew for the fire department and wants to see this item move forward.
Mayor Grant
agreed stating that the full duty crew will benefit the City as it is a public safety
issue.
Councilmember WernerCouncilmember Holmes
and agreed.
Councilmember Holden
thanked the Council for their input and noted that she will pass this
information along to the LJFD Board.
thth
Councilmember McClung
stated that he will be out of town August 4 through August 19.
ARDEN HILLS CITY COUNCIL JULY 29, 2013 9
Councilmember Werner
explained that he recently toured several lift stations, the triangle
Public Works Director
property, and the water tower that is being repainted. He thanked
Maurer
for assisting him with this tour. He commended the Public Works Department for their
efforts during the June storm.
Councilmember Werner
noted that there has been a lot of traffic at the newly improved
Valentine Park.
Councilmember HoldenPublic Works Director Maurer
thanked for his efforts on completing
the triangle property.
Councilmember Holden
noted that she has received several complaints regarding the speeding
traffic traveling down Keithson Drive.
Councilmember Holden
requested that staff speak with Joe Mooney regarding the City
acquiring historical items from the TCAAP property. She suggested that the City be named as a
partner in the redevelopment of the TCAAP property.
Councilmember Holmes
stated that there is a new business called Sweet Chocolate in Arden
Plaza. She encouraged residents to check out this new establishment.
rd
Mayor Grant
commented that on July 23, he took part in a round table discussion with
Governor Dayton and Senator Klobuchar regarding transportation and infrastructure.
Mayor Grant
thanked staff for their efforts on the triangle property.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to
adjourn. The motion carried unanimously (5-0).
Mayor Grant
adjourned the regular City Council meeting at 8:29 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 12, 2013
7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City
Council meeting at 7:00 p.m.
Present:
Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and
Ed Werner
Absent:
Councilmember Dave McClung (excused)
Also present
: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; and Deputy Clerk Amy Dietl
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Grant
requested that Item 5C be removed from the Consent Agenda and be discussed as
Item 6A.
MOTION: Councilmember Holmes moved and Councilmember Holden seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (4-0).
2. PUBLIC INQUIRIES/INFORMATIONAL
Steve Scott
, 4286 Norma Avenue, commented on his volunteer activities within the City of Arden
Hills. He explained that he enjoys model aviation and requested that the Council create a space
Mr. Scott
on the TCAAP site for model aviation flying. discussed the size of field that would be
necessary to meet the needs of local aviation clubs.
3. STAFF COMMENTS
A.TCAAP Update
ARDEN HILLS CITY COUNCIL AUGUST 12, 2013 2
Community Development Director Hutmacher
stated that the TCAAP redevelopment project is
moving ahead and provided information on the demolition/remediation project, Master Plan
public engagement activities, and the Joint Development Authority site visit to Denver, Colorado.
Community Development Director Hutmacher
reported that only three buildings remain on the
TCAAP site. Buildings 101 and 104 are in the process of being demolished now. Building 502,
which contains asbestos, will be remediated throughout the winter months and demolished in
2014. Bolander has now begun sub-grade work where allowed, as they wait for approval of the
Quality Assurance Project Plan (QAPP) to do work throughout the site. They have completed
work in I-35W and County Road H.
Community Development Director Hutmacher
stated that while Bolander continues to make
progress on demolition of the remaining buildings, they report the following materials have been
recycled or salvaged, and diverted from landfill:
Steel recycled to date: 1,485 tons
Wood salvage and reclaimed: 4 flatbeds
Steel on the ground awaiting recycle: 4000 tons
Steel beams salvaged for re-use as is: 700 tons
Steel railroad track salvage and on ground: 350 tons
Raw concrete and bituminous on ground awaiting crushing: 35,000 tons
Bolander estimates that by project completion, 400,000 tons of bituminous and concrete will be
recycled and reused for road bed, foundation work, and other uses.
Community Development Director Hutmacher
indicated that on July 10 and 11, staff and
consultants met with representatives from CSM Corporation, Pulte Group, Lennar, and Ryan
Companies. Developers were asked questions regarding attractive features in a redevelopment
site, potential challenges for TCAAP and with working with a public agency, suggestions for the
Master Plan and regulations, and expectations for environmental and sustainability features.
Developers provided frank and useful feedback.
Community Development Director Hutmacher
commented that on July 30, the City held a
developer panel and public engagement workshop. The two-hour event began with a panel
discussion of land use and development professionals. The facilitator asked the panel questions
regarding development features for TCAAP, likely land uses, and sustainability strategies.
Following a question and answer session, attendees divided into four breakout groups to discuss
key development issues: commercial and residential development; transportation and access;
recreation and open space; and environment/energy/sustainability. Each group summarized their
discussion for all event attendees, and then attendees had an opportunity to participate in a second
breakout group.
Community Development Director Hutmacher
noted that the first TCAAP Master Plan open
house event is scheduled for Tuesday, September 17, from 5:30 pm to 7:30 pm in the Marsden
Room of the Ramsey County Public Works facility. At this time, the consultants are still in the
ARDEN HILLS CITY COUNCIL AUGUST 12, 2013 3
on how this project differs from earlier redevelopment efforts (i.e., market, access points) will be
presented and public input encouraged. RSVPs are not required, and attendees may arrive at any
time during the event.
Community Development Director Hutmacher
indicated that the Joint Development Authority
(JDA) visited the Denver, Colorado metro region on August 1 and 2. The group visited three
redevelopments in Denver and Aurora over a 36 hour time period, beginning with Stapleton, the
old airport. Stapleton has been under development for about 15 years, is approximately 4,700
acres in size, and is a mixed-use development. Next, the group toured the Fitzsimons/Anschutz
Medical Campus in Aurora. Formerly an Army medical facility, Fitzsimons is now home to the
University of Colorado Medical Center, and the beginnings of a synergistic medical technology
campus. Finally, the group visited Lowry Redevelopment in Denver. Lowry, a former Air Force
Base, was closed through the Base Realignment and Closure Commission (BRAC) process in the
mid--use redevelopment with a diversity of housing types, retail,
commercial, and public amenities such as parks and trails. It is approximately 1,800 acres, and is
nearing 70% completion.
Community Development Director Hutmacher
stated that these developments gave JDA
commissioners and staff a great deal to consider, and some ideas regarding how to approach the
redevelopment of the TCAAP site. Written comments and insight gained from the trip are
currently being collected and compiled. A more detailed presentation of lessons learned will be
provided at a future meeting.
B.Transportation Update
Public Works Director Maurer
reported that all of the blacktop work on Highway 10 has been
completed. He stated that the concrete overlay will begin this week. He explained that the bridge
piers, columns and caps going over Highway 96 should be complete in the next week followed by
bridge beam placement. It was noted that concrete paving on I-694 began today.
4. APPROVAL OF MINUTES
A.June 10, 2013, City Council Work Session
B.June 17, 2013, City Council Work Session
C.July 8, 2013, City Council Work Session
Councilmember Holmes
stated that she did not recall making the statement on page four of the
June 17, 2013, City Council Work Session minutes regarding her wanting two sides of pedestrian
walkway on the County Road F bridge. She asked that the comment be removed from the
minutes.
Councilmember Holden
also requested a change on the June 17, 2013, City Council Work
Session minutes, on Page 8 regarding the Eagle Scout projects. She noted that the Scouts have to
coordinate with the City and gain approval before beginning a project.
MOTION: Councilmember Holden moved and Councilmember Werner seconded a
motion to approve the June 10, 2013, City Council Work Session, June 17,
ARDEN HILLS CITY COUNCIL AUGUST 12, 2013 4
2013, City Council Work Session and July 8, 2013, City Council Work Session
meeting minutes as amended. The motion carried unanimously (4-0).
5. CONSENT CALENDAR
A.Motion to Approve Consent Agenda Item - Claims and Payroll
B.Motion to Accept Snelling Avenue North Bids
C.Motion to Accept Mill-Patch and Trail Rehabilitation Quotes
D.Motion to Approve Interfund Transfer and Budget Adjustment for 2013
MOTION: Councilmember Holmes moved and Councilmember Werner seconded a
motion to approve the Consent Calendar as amended and to authorize
execution of all necessary documents contained therein, removing item 5C for
discussion. The motion carried unanimously (4-0).
6. PULLED CONSENT ITEMS
A.Mill-Patch and Trail Rehabilitation Quotes
Mayor Grant
requested further information on this item.
Public Works Director Maurer
stated that the 2013 Capital Improvement Plan (CIP) contains
items for street maintenance and trail maintenance. Both of these items are funded from the PIR
fund. Staff requested quotes from four contractors for a combination of mill and patch street areas
that show stripping and trail removal and repaving areas that are severely distressed. Of the four
quotes requested, only one quote was received, and that quote was from North Metro Asphalt and
Contracting. The quote includes 1800 square yards of street mill and patch and 900 square yards
of trail removal and repaving for a total of $58,842.
Public Works Director Maurer
reviewed the location of the proposed work in further detail.
Staff requested the flexibility to spend the remaining balance in the CIP budget given the fact the
quote came in lower than anticipated and recommended that the Council authorize staff to enter
into a contract with North Metro Asphalt and Contracting for the street and trail maintenance.
Mayor Grant
commented that he pulled this item to receive further information from staff
regarding where the proposed work would be completed in the City. He is pleased that the quote
came in lower than anticipated. He questioned if the Council wanted to take advantage of the
lower bid prices and complete additional maintenance projects in 2013.
Councilmember Holden
suggested that this issue could be discussed further at an upcoming
budget meeting.
Public Works Director Maurer
stated that the lower bid amount would assist the City in
working ahead on the 2014 projects.
Councilmember Holden
is pleased that the asphalt rates came in below the estimate as this could
be beneficial to the City in completing necessary street projects.
ARDEN HILLS CITY COUNCIL AUGUST 12, 2013 5
MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to
authorize staff to enter into a contract with North Metro Asphalt and
Contracting for the street and trail maintenance based on their quote of
$59,842 and offer flexibility for staff to spend up to the budgeted amount
within the CIP and then report back to the Council informing them of where
additional work was performed. The motion carried (4-0).
7. PUBLIC HEARINGS
A.TCAAP Development Discussion Opportunity for Residents
Mayor Grant
opened the public hearing at 7:42 p.m.
With no one coming forward to speak, Mayor Grant closed the public hearing at 7:43 p.m.
8. NEW BUSINESS
None.
9. UNFINISHED BUSINESS
A.Amendment to Kimley Horn Contract for TCAAP Master Plan
Public Works Director Maurer
stated that on April 29, 2013, the Council approved a contract
with Kimley Horn for the TCAAP Master Planning process in the amount of $426,004. This
work is being entirely funded by the City. Recently, City staff was approached by Ramsey County
staff asking if the Council would consider adding an amendment to the contract for the analysis
and concept layout for two interchanges (Highway 96 and County Road H) on I-35W. It was
noted that Ramsey County will fund the expense for the amendment to the contract.
Public Works Director Maurer
reviewed the reasons behind the amendment in further detail
with the Council. He explained that the proposed amendment to the contract has been reviewed
taff recommends approval of the Kimley Horn contract amendment.
Councilmember Holden
asked if Ramsey County will be billed for their portion of the contract.
Public Works Director Maurer
indicated that the County will be billed and will be responsible
for their portion of the contract.
Mayor Grant
questioned how the costs for the original contract and Amendment #1 would be
split between the City and the County.
Public Works Director Maurer
stated that the tasks for the original contract and the amendment
will be separated on the Kimley Horn invoices.
MOTION: Councilmember Werner moved and Councilmember Holmes seconded a
motion to authorize Amendment #1 to the Kimley Horn contract in the
ARDEN HILLS CITY COUNCIL AUGUST 12, 2013 6
amount of $69,400 for the TCAAP Master Plan which includes the analysis
and concept layout for the 35W interchange at Highway 96 and County Road
H with the amendment being fully funded by Ramsey County. The motion
carried (4-0).
10. COUNCIL COMMENTS
th
Councilmember Werner
noted that the State of the City will be held on September 12. He then
summarized the discussions that took place at the July EDC meeting.
Councilmember Holden
requested that Gateway Signs be discussed at the August work session
meeting.
Councilmember Holmes
discussed the events she attended last Tuesday for Night to Unite.
Mayor Grant
reported that Presbyterian Homes will be having a grand opening in the near future.
He requested that a Councilmember attend this event.
Mayor Grant
indicated that he attended one Night to Unite gathering. He reported that he
received many compliments on the gateway sign and the improvements made to the triangle
property.
ADJOURN
MOTION: Mayor Grant moved and Councilmember Holden seconded a motion to
adjourn. The motion carried unanimously (4-0).
Mayor Grant
adjourned the regular City Council meeting to a special City Council work session
at 8:00 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
Approved:
CITY OF ARDEN HILLS, MINNESOTA
SPECIAL CITY COUNCIL WORK SESSION MEETING
AUGUST 12, 2013
8:00 P.M. - ARDEN HILLS CITY HALL
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Grant called to order the City Council work
session meeting at 8:06 p.m.
Present:
Mayor David Grant; Councilmembers Brenda Holden, Fran Holmes, and
Ed Werner
Absent:
Councilmember Dave McClung (excused)
Also present
: City Administrator Patrick Klaers; Public Works Director Terry Maurer;
Community Development Director Jill Hutmacher; and Deputy Clerk Amy Dietl
1. APPROVAL OF AGENDA
The Council accepted the agenda as presented.
2. AGENDA ITEMS
A.E Street Flats Project Discussion
City Administrator Klaers
stated that the E Street Flats redevelopment project continues to
make progress. Staff met with the project developers, Rob Davidson and Stuart Nolan, on
Monday, August 5, 2013, to discuss the overall project status. The main discussion item was
related to the City issuing a temporary certificate of occupancy (CO) so the tenants can move in
prior to the start of school in late August.
City Administrator Klaers
reviewed a letter received from Mr. Davidson which outlines the
current status of the project and his request for a certificate of occupancy. He indicated th
th
position during the August 5 meeting was that the City cannot approve occupancy without all of
the development agreement requirements being met. These requirements include landscaping and
the final lift of blacktop.
ARDEN HILLS CITY COUNCIL WORK SESSION AUGUST 12, 2013 2
City Administrator Klaers
explained that he reviewed the situation with staff, the City Attorney,
and the Mayor and believes that an agreement can be reached that will address the concerns of
both parties. It should be noted that per the 2006 Interna
official is authorized to issue a temporary certificate of occupancy before the completion of the
entire work covered by the permit, provided that such portion or portions shall be occupied
safely
City Administrator Klaers
recommended that
to 25 apartments provided all health and safety concerns are addressed and that no additional
permits are issued until 100% of the developer agreement requirements are completed.
Additionally, prior to iss-due land use and legal bills for this
development project need to be paid in full. Staff requested that the Council discuss this item
further and provide direction on how to proceed.
Councilmember Holden
questioned where the project was at this time.
Rob Davidson
thanked the City for addressing his concerns this evening. He commented that the
second, third and fourth floors were complete. He explained that appliances will be installed this
week in the first floor units. It was noted that the common areas will be completed by August
rdth
23. He reported that the landscaping work began today and will be completed by August 25.
City Administrator Klaers
stated that the Building Official has spoken with the Ramsey County
do not have any problems with the temporary CO after all security
measures are in place.
th
Mr. Davidson
explained that all security measures will be in place by August 18.
Councilmember Holden
stated that she took offense to the comment in the last paragraph of the
staff memo. She asked why staff is recommending that the Council approve
City Administrator Klaers
commented that this number is based on 14 units already being
rented and the need for some flexibility for the applicant.
Councilmember Werner
questioned where the 14 units are located in the building.
Mr. Davidson
indicated that the 14 rented units are spread out between each of the four floors
within the building. He stated that the most commonly rented unit is the efficiency, and that the
three bedroom units have been the most difficult to lease at this time.
Community Development Director Hutmacher
explained that wells on the site may have to be
closed per recommendation by the Minnesota Department of Health.
Mr. Davidson
commented that this will be investigated further.
Councilmember Holden
inquired what work needs to be completed onsite if a temporary CO is
granted by the City.
ARDEN HILLS CITY COUNCIL WORK SESSION AUGUST 12, 2013 3
Mr. Davidson
stated that the main concern is the second layer of blacktop. He believed that 95%
of the landscape will be completed and the additional 5% will need to be finished. He noted there
may be other minor punch list items.
Councilmember Holden
asked how long the temporary CO would be valid.
Community Development Director Hutmacher
indicated greement states
th
that the project must be completed by September 30. Final occupancy permits will not be issued
for the remaining units until the work is finalized.
Mr. Davidson
added that he is also required by his lender to finish the work.
The Council supported the issuance of a temporary CO for 25 units within E Street Flats.
3. COUNCIL COMMENTS AND STAFF UPDATES
None.
ADJOURN
Mayor Grant adjourned the City Council work session meeting at 8:25 p.m.
__________________________ __________________________
Patrick Klaers David Grant
City Administrator Mayor
CONSENTITEM
MEMORANDUM
DATE:September 9, 2013
TO:Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:Ashley Bertrand, Sue Iverson
SUBJECT:Claims & Payroll
Requested Action:
Motion to Approve Consent Agenda Item –Claims and Payroll
1.
Supporting Documents:
Payroll
2013Payroll #18............................................................................$84,728.34
Total Payroll $84,728.34
Accounts Payable Claims Through 09/06/2013
Paid Claims (Check No 0 US Bank EFT)..........................................$6,319.66
Paid Claims (Check No 42297-Check42297)...................................$9,974.70
Paid Claims (Check No 42298-Check No 42342).............................$431,775.36
Paid Claims (Check No 42343-Check No 42343).............................$606,350.00
Paid Claims (Check No 42344-Check No 42372).............................$33,440.36
Paid Claims (Check No 42373-Check No 42376).............................$306,684.82
Total Claims$1,394,544.90
11
Page of
CITY OF ARDEN HILLS
PAYROLL # 18
CHECKS DATED:08/30/13
Biweekly:08/10/13-08/23/13
Payment Method
EMPLOYEE DEDUCTIONSAMT.
CITY BENEFIT
EFT
FIT7,760.01
EFT
SIT3,150.63
EFT
FICA Oasdi4,594.544,594.54
EFT
FICA Medicare1,074.531,074.53
TOTAL TAXES16,579.715,669.07
A/P Check*
Health Premium0.000.00
A/P Check*
Dental Premium 0.00
A/P Check*
FSA Health Care Reimb.0.00
A/P Check*
FSA Dependent Care Reimb.0.00
TOTAL FLEXIBLE SPENDING0.000.00
HSA Health Saving 0.000.00
EFT
Health Care Savings Plan
0.00
EFT
Health Care Savings Plan-2%270.52
EFT
Health Care Savings Plan-4%165.94
TOTAL HEALTH SAVINGS436.460.00
EFT
PERA3,894.594,517.73
EFT
ICMA3,972.76334.37
A/P Check*
Central Pension Fund-Union614.40
EFT
MN State Retirement System312.26
TOTAL RETIREMENT8,794.014,852.10
A/P Check*
IUOE 49 Dues (Union)0.00
A/P Check*
LTD/STD Insurance0.00
*
PERALifeInsurance0.00.A/PCheck
PERALifeInsurance000 A/PCheck
A/P Check*
Life/Addl/Dep Life0.000.00
EFT
MN Child Support341.94
A/P Check*
Public Employee Long Term Care 0.00
A/P Check*
UNUM 0.00
A/P Check*
Avesis-Vision Care0.00
TOTAL VOLUNTARY341.940.00
Total Employee Deductions26,152.12
PR Check # 17534-17541
Net Payroll3,883.27
EFT
Direct Deposit44,171.78
Gross Payroll Tie-Out74,207.17
STD/LTD Gross - Up0.00
Plus City Paid Benefit10,521.17
ICMA Benefit Held0.00
TOTAL PAYROLL COST84,728.34
FICA TIE-OUT
Gross Payroll74,207.17
Less Total FSA0.00
Plus Employer Match ICMA0.00
Plus ICMA Benefit Held0.00
Net P/R Subject to FICA74,207.17
FICA Oasdi @ 6.20%4,594.54
FICA Medicare @ 1.45%1,074.53
Note: Federal and State Payroll Tax obligations are satisfied by means
of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans-
fers are typically made two business days after the payroll date.
ACCOUNTS PAYABLE Check Approval
* A/P Checks can be found on the report.
Checks may be paid this week or the following week.
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CONSENT ITEM
MEMORANDUM
DATE: September 9, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Accepting Donation from the Arden Hills Foundation
Background
The Arden Hills Foundation has been established as a 501c3 organization. Pursuant to
Minnesota Statutes Section 465.03 for the benefit of its citizens, cities are authorized to accept
gift and bequest for the benefits of recreational services.
Discussion
The Arden Hills Foundation has donated $2,500 to the City of Arden Hills for improvements
made to the Triangle Park. To comply with State Statutes, the City needs to acknowledge the
donation and issue receipt of the donation to the Arden Hills Foundation.
Staff Recommendation
Motion to approve Resolution 2013-034, a resolution accepting a donation from the Arden Hills
Foundation in the amount of $2,500.
11
Page of
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2013-034
A RESOLUTION ACCEPTING DONATION
WHEREAS,
Arden Hills
is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is
specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to
Minnesota Statutes Section 471.17; and
WHEREAS,
The following entity has offered to contribute the cash amount set forth below to
the city:
Name of Donor Amount
Arden Hills Foundation $2,500.00
WHEREAS,
All such donations have been contributed to assist the city in the establishment
and operation of recreational facilities and programs either alone or in cooperation with others, as allowed
by law; and
WHEREAS
, The City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ARDEN HILLS, MINNESOTA, THAT:
1. The donation described above is accepted and shall be used to establish recreational
facilities either alone or in cooperation with others, as allowed by law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging the ci
th
PASSED AND ADOPTED
on this 9 day of September, 2013.
_______________________________
David Grant, Mayor
ATTEST:
____________________________
Patrick Klaers, City Administrator
CONSENT ITEM
MEMORANDUM
DATE: September 9, 2013
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Sue Iverson, Director of Finance and Administrative Services
SUBJECT: Deputy Clerk Title Change to City Clerk
Background
In June of 2012, we hired Amy Dietl as our Deputy Clerk. During this recruitment process we
had a difficult time recruiting experienced applicants for what we were looking for as our job
description and requirements are comparable to a City Clerk and not a Deputy Clerk. At that
time staff discussed this with the Personnel Committee and it was decided that we might want to
change the title to City Clerk.
Discussion
Amy has now been in the position for over a year and is doing a great job. She has attended all
of the City Clerk trainings and is a Certified Municipal Clerk in Minnesota. Staff believes that
she is functioning at the City Clerk level and is doing all the duties of a City Clerk. The
Personnel Committee recommends that her title be changed to City Clerk, no salary adjustment
is proposed at this time.
With this change, Patrick Klaers would be named as Deputy Clerk as he is now designated as the
City Clerk.
Staff Recommendation
Motion to approve Resolution 2013-033, a resolution appointing Amy Dietl as the City Clerk of
Arden Hills.
11
Page of
STATE OF MINNESOTA
CITY OF ARDEN HILLS
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 2013-033
A RESOLUTION APPOINTING AMY DIETL AS CITY CLERK FOR THE CITY
OF ARDEN HILLS
WHEREAS
, the City Council currently has the City Administrator and City
Clerk functions combined; and
WHEREAS
, it is agreed upon by both the City Council and City Administrator
that the Deputy Clerk is performing the functions of the City Clerk; and
WHEREAS,
the City Council, upon recommendation of the Personnel
Committee agree that the Deputy Clerk be appointed as the City Clerk; and
WHEREAS
, the City Administrator will be appointed as Deputy Clerk along
with the Director of Finance and Administrative Services;
NOW, THEREFORE, BE IT RESOLVED
, that the Arden Hills City Council
hereby appoints Amy Dietl as City Clerk of the City of Arden Hills.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
th
THIS 9 DAY OF SEPTEMBER, 2013.
______________________________
David Grant, Mayor
ATTEST:
__________________________________
Patrick Klaers, City Administrator
NEW BUSINESS
MEMORANDUM
DATE:
August 26, 2013
TO:
Honorable Mayor and City Council
FROM:
Patrick Klaers, City Administrator
Sue Iverson, Director of Finance and Administrative Services
SUBJECT:
2014 Proposed Preliminary Budget and Tax Levy
INTRODUCTION
In preparation for adoption of the preliminary tax levy at the first meeting in September, this
memo addresses the following information: preliminary tax levy, residential property values,
operating budget, salary and benefit changes, and preliminary fund balance projections.
RESIDENTIAL PROPERTY VALUES
According to information provided by Ramsey County in May of this year, the median home
value in Arden Hills will increase from $257,500 for 2013 taxes, to $264,700 for 2014 taxes
which is a 2.8% increase in value compared to the county average increase of 0.2%. According
to Ramsey County, assessed value had declined for five consecutive assessments as a result of
the recession and loss of financing liquidity and had been fueled by pessimistic buyer
expectation. There are now encouraging signs that the markets have stabilized, or are stabilizing;
we are now experiencing a slight increase of residential values, rising apartment values, and the
commercial markets are also showing promise of appreciation but are still down (from Ramsey
County Assessor Stephen Baker). Foreclosures are at a lower percentage than they have been in
many years.
In order to evaluate the true impact to the residential property owner, you need to take into
account the increase in fiscal disparities (increase of 5.8%) and the change in the taxable value
(increase of 1.7% after exclusions).
To help illustrate this, the following table shows the impact to the residential property owner due
This results
to the increase in fiscal disparity dollars and changes in the assessed market value.
in a net Tax Rate decrease of 2.1% before any levy changes are made.
Memo - City Council
2014 Proposed Preliminary Budget and Tax Levy
2
ActualProposed%
ItemPay 2013Pay 2014Change
(A)(B)(C)
1.Levy before reduction for state aids$3,191,230$3,191,2300.0%
2.State Aids- $0$00.0%
3.Certifed Property Tax Levy= $3,191,230$3,191,2300.0%
4.Fiscal Disparity Portion of Levy- $240,789$254,7385.8%
5.Local Portion of Levy= $2,950,441$2,936,492-0.5%
6.Local Taxable Value÷ 10,563,16910,741,7491.7%
7.Local Tax Rate= 27.931%27.337%-2.1%
8.Market Value Referenda Levy $0$00.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0$00.0%
10.Local Levy= $0$00.0%
11.Referenda Market Value÷ 1,035,471,7001,055,008,7001.9%
12.Market Value Referenda Rate= 0.00000%0.00000%0.0%
TaxableTaxing
MarketHomesteadTaxableDistrict
ValueExclusionMarketTaxNet
B/4 CreditCreditValueCapacityTax
Proposed Pay 2014
Impact from Market Shifts
Pay 2013 MV76,000@.40%500,000@1.0%(B7 x G) +
Total Changeand Fiscal Disparities
X 0.988(D - E)rem @ 1.25%(B12 x D)
Annual IncreaseMonthly incr.Annual IncreaseMonthly incr.
- rem up to 413799 @.09%
N/A
Estimated Tax District rate as % of total rate:
150,000 23,740 126,2601,263$345.27$5.07$ 0.42$5.07$ 0.42
264,700 13,417 251,2832,513$686.98$7.14$ 0.59$7.14$ 0.59
350,000 5,740 344,2603,443$941.21$8.59$ 0.72$8.59$ 0.72
500,000 - 500,0005,000$1,366.85$8.29$ 0.69$8.29$ 0.69
750,000 - 750,0008,125$2,221.13$22.96$ 1.91$22.96$ 1.91
You will see
Tax Capacity (line 6), which results in a 2.1% decrease in the tax rate.
A fiscal disparity runs on a one year lag and is based on the levy amounts that jurisdictions
submitted for 2013 (or last year). Jurisdictions who increased their levies will receive more,
while those that kept their levies flat or fairly small will see decreases.
RECAP OF RAMSEY COUNTY FINANCE DIRECTORS MEETING
On August 14, 2013, Ramsey County held a meeting with its Finance Directors from all taxing
districts. At this meeting it was noted that rising levy rates helped to offset some of the
decreased fiscal disparities for various districts. In our case this will helps the county, school
The Assessor is optimistic that Pay 2015 values will increase this next year. As previously
stated, the markets are now stabilizing and foreclosures are lower in percent than they have been
in many years.
Residential markets experienced the most positive improvements, with buyer activity improving;
there are fewer foreclosure and short sales. Apartment markets continue to be very healthy and
there is substantial construction of new apartments across the Twin Cities metro area.
Commercial and industrial markets have recovered most of the loss in value from the recession.
County-wide Commercial/Industrial aggregate values have increased 0.1%. In Arden Hills we
Memo - City Council
2014 Proposed Preliminary Budget and Tax Levy
3
have seen a decrease in this area of 3.69%, but you must also factor in tax petitions and appeals
that have adjusted values. There is a backlog of tax court petitions and there were several
retirements, with the recent hiring of new tax court judges, they are working to get through the
backlog of petitions.
PRELIMINARY TAX LEVY
The table below provides a comparison of the 2013 adopted levy and the 3.05% levy increase the
City Council directed staff to prepare for the preliminary levy at its August 26,2013
worksession. It shows a comparison of the tax rate at this levy amount.
ActualProposed%
ItemPay 2013Pay 2014Change
(A)(B)(C)
1.Levy before reduction for state aids$3,191,230$3,289,0273.1%
2.State Aids- $0$00.0%
3.Certifed Property Tax Levy= $3,191,230$3,289,0273.1%
4.Fiscal Disparity Portion of Levy- $240,789$254,7385.8%
5.Local Portion of Levy= $2,950,441$3,034,2892.8%
6.Local Taxable Value÷ 10,563,16910,741,7491.7%
7.Local Tax Rate= 27.931%28.248%1.1%
8.Market Value Referenda Levy $0$00.0%
9.Fiscal Disparity Portion of Levy (SDs only)- $0$00.0%
10.Local Levy= $0$00.0%
11.Referenda Market Value÷ 1,035,471,7001,055,008,7001.9%
12.Market Value Referenda Rate= 0.00000%0.00000%0.0%
You will see that the levy has been increased per Council directive, which combined with the
(line 6), results in a 1.1% increase in the tax rate.
The result to the medium valued ($264,700)
(D)(E)(F)(G)(I)
TaxableTaxing
MarketHomesteadTaxableDistrict
ValueExclusionMarketTaxNet
B/4 CreditCreditValueCapacityTax
Proposed Pay 2014
Impact from Market Shifts
Pay 2013 MV76,000@.40%500,000@1.0%(B7 x G) +
and Fiscal DisparitiesImpact from Levy IncrTotal Change
X 0.988(D - E)rem @ 1.25%(B12 x D)
- rem up to 413799 @.09%Annual IncreaseMonthly incr.Annual IncreaseMonthly incr.Annual IncreaseMonthly incr.
Estimated Tax District rate as % of total rate:
150,000 23,740 126,2601,263$356.77$5.07$ 0.42$11.50$ 0.96$16.57$ 1.38
264,700 13,417 251,2832,513$709.87$7.14$ 0.59$22.89$ 1.91$30.03$ 2.50
350,000 5,740 344,2603,443$972.58$8.59$ 0.72$31.37$ 2.61$39.96$ 3.33
500,000 - 500,0005,000$1,412.40$8.29$ 0.69$45.55$ 3.80$53.84$ 4.49
750,000 - 750,0008,125$2,295.15$22.96$ 1.91$74.02$ 6.17$96.98$ 8.08
Memo - City Council
2014 Proposed Preliminary Budget and Tax Levy
4
TAKING A LOOK AT ARDEN HILLS LEVY HISTORY
The State of Minnesota has granted local municipalities the authority to levy taxes to fund
operations and debt payments. tax levy goes for General Fund expenditures.
For the City of Arden Hills, the property tax levy accounts for approximately 78% of the General
however, due to the current economic environment $41,201 was used to balance the budget for
2010 and $20,000 was used in 2011, no reserves were used in 2012, and $20,454 were used in
2013 and the
proposed 2014 levy:
%%
YearTax LevyChangeTax RateChange
2002$ 2,201,002-25.092%-
2003$ 2,265,7122.94%23.930%-4.63%
2004$ 2,333,3372.98%23.367%-2.35%
2005$ 2,440,4534.59%21.299%-8.85%
2006$ 2,537,5203.98%20.191%-5.20%
2007$ 2,688,9445.97%20.206%0.07%
2008$ 2,797,3484.03%19.585%-3.07%
2009$ 2,948,6465.41%20.520%4.77%
2010$ 3,016,4652.30%22.647%10.37%
2011$ 3,040,9640.81%24.180%6.77%
2012$ 3,096,9941.84%25.544%5.64%
2013$ 3,191,2303.04%27.931%9.34%
2014$ 3,289,0273.06%28.248%1.13%
2009 saw the start of the LJFD duty crew implementation, while 2010 and 2011 saw the
unallotment of the MVHC to cities. 2012 saw the reduction in tax capacity as a result of the
market value exclusion (MVE). We have been very conservative in our budgeting and have
reduced department budgets or used reserves to deal with the increased costs of our contracted
services while still maintaining services the last few years.
OPERATING BUDGET
Salary and Benefits
The 2014 preliminary budget was prepared assuming a 2% wage adjustment for non-union staff
and a 1.5% wage adjustment for union staff. In surveying surrounding communities most have
included a 2.0% - 3.0% COLA increase in their preliminary estimates. The results from the City
Council authorized market and pay equity study should be available before the Council approves
the final budget. Assumptions in this budget also include: eliminating the interns in the Finance
and Administration Department and replacing them with a part-time support position; increasing
the intern position in the Planning and Zoning Department from half-time to full-time; and
adding an intern to the Engineering Budget. (It should be noted that most of engineering is
allocated out to projects with some going to other departments.) The effects of these changes
can be seen on the charts on the next page:
Memo - City Council
2014 Proposed Preliminary Budget and Tax Levy
5
Dept BudgetAllocatedFinal 2013ProposedIncr Cost/
Finance & Administrative Services2013Out 2013Budget Costs2014(Savings)
Part-time Employee0.0 FTE0.5 FTE
Temporary Employees1.5 FTE0.0 FTE
Impact on Budgets
General Fund$ 17,224.00$ (10,483.00)$ 6,741.00 $ 6,671.00$ (70.00)
Cable 1,049.00$ 1,049.00 (1,049.00)
Water Fund 2,890.00$ 2,890.00 6,671.00 3,781.00
Sewer Fund 2,890.00$ 2,890.00 6,671.00 3,781.00
Recycling 296.00$ 296.00 (296.00)
Surface Water Mgmt 2,890.00$ 2,890.00 6,671.00 3,781.00
EDA 215.00$ 215.00 (215.00)
Engineering 91.00$ 91.00 (91.00)
Risk Management 71.00$ 71.00 (71.00)
Central Garage 91.00$ 91.00 (91.00)
Total$ 17,224.00$ -$ 17,224.00$ 26,684.00$ 9,460.00
Planning & Zoning
Temporary Employees0.5 FTE1.0 FTE
Impact on Budgets
General Fund$ 13,456.00$ -$ 13,456.00$ 33,459.00$ 20,003.00
Engineering
Temporary Employees0.0 FTE0.5 FTE
Impact on Budgets
Engineering Fund$ -$ -$ -$ 12,918.00$ 12,918.00
Dept BudgetAllocatedFinal 2013ProposedIncr Cost/
2013Out 2013Budget Costs2014(Savings)
Total Overall Impact
Part-time Employee0.0 FTE0.5 FTE
Temporary Employees2.0 FTE1.5 FTE
Total Change2.0 FTE2.0 FTE
Total Impact on Budgets
General Fund$ 30,680.00$ (10,483.00)$ 20,197.00$ 40,130.00$ 19,933.00
Cable 1,049.00$ 1,049.00 (1,049.00)
Water Fund 2,890.00$ 2,890.00 6,671.00 3,781.00
Sewer Fund 2,890.00$ 2,890.00 6,671.00 3,781.00
Recycling 296.00$ 296.00 (296.00)
Surface Water Mgmt 2,890.00$ 2,890.00 6,671.00 3,781.00
EDA 215.00$ 215.00 (215.00)
Engineering 91.00$ 91.00 12,918.00 12,827.00
Risk Management 71.00$ 71.00 (71.00)
Central Garage 91.00$ 91.00 (91.00)
Total$ 30,680.00$ -$ 30,680.00$ 73,061.00$ 42,381.00
The budget also assumes a $12
insurance. The increase for 2014 is 0% for medical. Dental has been estimated at 10% as we
have not yet received the actual rates from the insurance carrier. Short-term Disability, Long-
term Disability, and Life Insurance rates will remain the same as 2013.
Memo - City Council
2014 Proposed Preliminary Budget and Tax Levy
6
General Fund
The 2013 legislature enacted levy limits at the end of the
any LGA and we also do not have any special levies for bonds, as we do not have any bonds.
The proposed levy represents our calculated amount received from the Department of Revenue
(DOR). Since there are a number of factors to consider and we do not yet have all the data, the
City Council consensus was to set a preliminary levy at the DOR calculated amount of 3.05%
and have further discussions as we get further into the budget process and have better numbers.
A final levy will be determined in December after more discussions with the City Council in
November. Revenues and expenditures are shown in the table below. We have highlighted items
that impact the preliminary tax levy and proposed budget on the next page to give you a brief
overview.
City of Arden Hills
General Fund
ActualActualBudgetAmendedYear To DateProposed% Change
FY 2011FY 2012FY 2013FY201308/16/2013FY 201413 vs 14
Revenues
Taxes
Taxes 2,913,248 3,087,159 3,220,791 3,220,791 57,337 3,319,1273.05%
Licenses and Permits 429,279 415,070 260,525 260,525 267,864 259,873-0.25%
Other Intergovernmental 126,691 118,800 115,867 115,867 38,188 117,2801.22%
Charges for Services 491,548 526,334 417,481 417,481 251,522 418,7670.31%
Fines & Forfeits 29,151 33,192 40,301 40,301 9,110 31,900 -20.85%
Special Assessments 442 1,771 2,769 2,769 - 1,822-34.20%
Miscellaneous 190,128 127,300 72,673 72,673 27,252 102,85041.52%
Transfers - - - - - -0.00%
Total Revenues
$ 4,180,486$ 4,309,626$ 4,130,407$ 4,130,407$ 651,272$ 4,251,6192.93%
Expenditures by Category
Personal Services$ 1,326,431$ 1,287,850$ 1,381,493$ 1,381,493$ 870,516$ 1,398,6961.25%
Materials and Supplies 206,303 201,997 140,150 140,150 84,448 142,9502.00%
Other Services and Charges 2,032,114 2,255,221 2,384,864 2,384,864 1,563,012 2,477,9133.90%
Capital Outlay - - - - - -0.00%
Transfers 252,600 364,955 240,000 270,000 30,000 250,000-7.41%
Contingency/Reserves - - 4,354 4,354 - --100.00%
Total Expenditures
$ 3,817,447$ 4,110,023$ 4,150,861$ 4,180,861$ 2,547,975$ 4,269,5592.12%
Fund Balance - January 1 1,788,296 2,151,335 2,350,937 2,350,937 2,350,937 2,300,484
Excess Revenue Over Expenditure 363,039 199,602 (20,454) (50,454) (1,896,703) (17,940)
Fund Balance - December 31$ 2,151,335$ 2,350,937$ 2,330,484$ 2,300,484$ 454,234$ 2,282,544
Memo - City Council
2014 Proposed Preliminary Budget and Tax Levy
7
Revenues
All revenue items were evaluated based
General Fund Revenues
on current economic conditions and past
Property Tax Levy$ 97,797
trends. The most notable item is the
Fines and Forfeits (7,000)
Council directed levy increase of 3%
Forfeits (1,500)
which equates to $97,797 in revenue.
Interest Income 30,000
Highway Patrol Fines have been
Other Misc Adjustments 1,915
decreased 30.4%, and Forfeits have been
$ 121,212
decreased by 75%, mostly due to all the
road construction in our City on major
transportation routes. Interest revenue has increased 85.7% interest rates have been improving.
Expenditures
In 2012, the TCAAP department was established as GASB 54 regulations would no longer allow
this to be a special revenue fund. The City has entered into a joint powers agreement with
Ramsey County and has established a Joint Development Authority (JDA) to oversee TCAAP
redevelopment projects. City staff provides some support for the JDA. Some salary allocations
have been changed to account for this support including time from the City Administrator,
Community Development Director, and Public Works Director. Other costs are place holders at
this time. This department has the largest increase of any general fund department with 146.24%
or $73,118 in increases; however, many of these dollars were formally in other department
within the General Fund.
Public Safety is increased by $67,117 for
General Fund Expenditures
increases in the Fire Contract ($16,465,
Salary & Benefits$ 8,060
3.97 which includes
Public Safety Contract Incr. 67,117
animal control except for Hillcrest Animal
Fin & Admin Svcs Intern (17,224)
Hospital charges ($41,067, 4.06%), Hillcrest
Fin & Admin Svcs part-time position 6,671
Animal Hospital ($1,300, 185.71%), and 911
Planning & Zoning Intern 20,003
Dispatch Services ($8,285, 15.91%).
Aministration transfers to TCAAP (22,693)
Planning & Zoning trans to TCAAP (28,531)
Finance and Support Services is proposing to
Curb & Sidewalk repair 10,000
add an additional 0.5 FTE part-time position
Additional transfer to Equipment Fund 10,000
to help with utility billing, payroll, accounts
TCAAP Expenses 73,118
payable, agendas, records retention, and
Other Misc Adjustments 12,180
website duties. This position will be split
$ 118,698
between the General Fund, Water, Sewer, and
Surface Water with each receiving 25% of the
costs. In order to add this position, the interns
(1.5 FTEs) have been removed from this budget. The cost to each fund for this position is
$6,671 ($26,685 total), as opposed to the intern positions in the General Fund at $17,224.
(Although it should be noted that the net effect to the General Fund is a $70 savings as the intern
position is currently allocated out to other funds as an administrative charge.)
Memo - City Council
2014 Proposed Preliminary Budget and Tax Levy
8
Increases to the Council budget include Other Professional Services for retreat facilitation and
team building. The Community Development intern has been increased from a .5 FTE to a 1.0
FTE. Administration and Planning and Zoning have decreases associated with transferring costs
to the TCAAP department.
The Street department added $10,000 for curb and sidewalk repair and $10,000 dollars was
restored to the Equipment and Building Fund transfer from the General Fund.
Other Funds
We have had previous discussion about the EDA Fund. Staff is recommends that a funding
source be found for this fund in the future as the current funding source of from the TIF District
and the conduit debt fees will not be ongoing. Staff also recommends a transfer of $25,000 from
the PIR Fund in 2014 for the Gateway signs. There were no significant changes to the other
Special Revenue Funds.
There are no significant changes to the Debt Service Fund.
Capital Funds were discussed at our June meeting during the Capital Improvement Plan (CIP)
review. They will again be brought back for discussion at our October worksession, as will the
Fee Schedule.
2014 Rate Increases
Enterprise Funds have been evaluated and changes made to
accurately reflect economic conditions and historical trends. An
Water2%
updated rate study was done and presented to the City Council at the
Sanitary Sewer2%
November 2012 worksession. The rates included in the proposed
Surface Water15%
budget are from that Rate Study.
GENERAL INFORMATION
th
A preliminary levy needs to be established and certified by September 15 each year, while the
final levy needs to be established and certified by December 26th. As Council knows, once a
preliminary levy is established, the amount can be reduced, but it cannot be increased.
It should be noted that the 3.05% levy increase provides no opportunity to build fund balances in
capital funds (Park Fund, PIR/Capital, and Public Safety). The preliminary budget includes the
use of $17,940 in reserves to balance the budget.
DIRECTION REQUESTED:
Adoption of Resolution 2013-035, a resolution setting the preliminary levy for taxes payable in
2014.
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2013-035
A RESOLUTION SETTING THE PRELIMINARY LEVY
FOR TAXES PAYABLE IN 2014
BE IT RESOLVED
by the Arden Hills City Council that the following proposed sums of
money be levied for levy year 2013 payable in 2014 upon taxable property in said City of Arden
Hills for the following purposes:
CERTIFIED
LEVY AMOUNT
General Fund $3,289,027
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
th
THIS 9 DAY OF SEPTEMBER, 2013.
__________________________________________
DAVID GRANT, MAYOR
ATTEST:
_______________________________________
PATRICK KLAERS, CITY ADMINISTRATOR
NEW BUSINESS
MEMORANDUM
DATE:
September 9, 2013
TO:
Honorable Mayor and City Council
Patrick Klaers, City Administrator
FROM:
Sue Iverson, Director of Finance and Administrative Services
SUBJECT:
Establishing 2013 Truth-In-Taxation Hearing Dates
Background:
Annually by September 15, the City is required to adopt and certify to Ramsey County Truth-In-
Taxation hearing dates.
Discussion:
The 2009 Legislature changed the Truth-in-Taxation laws. We are now only required to
announce and schedule one regular meeting at which the council discusses the budget and levy
and takes comments from the public, we are no longer required to publish notices in the paper.
We may adopt the budget and final levy after the hearing during the same meeting. The meeting
must be after November 25 and no later than December 26 and must occur at or after 6 p.m.
The Council may choose to have a separate meeting or may choose to do this at a regular
meeting.
It is anticipated the Council will adopt the final 2013 levy payable in 2014, and the 2014 budget,
on December 9, 2013.
Recommended Action:
1. Establish a Public Hearing for date for Truth-in-Taxation. (Adopt Resolution 2013-036, a
Resolution adopting Truth-in-Taxation public hearing dates for proposed taxes payable in
2014.)
Attachment A
CITY OF ARDEN HILLS
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2013-036
RESOLUTION ADOPTING TRUTH IN TAXATION PUBLIC HEARING DATE FOR
PROPOSED TAXES PAYABLE IN 2014
BE IT RESOLVED
by the Arden Hills City Council that the following Truth in
Taxation Public Hearing date, time and place for proposed property taxes payable in 2014 be
certified to the Ramsey County Auditor and that notice of the Public Hearing be published in
accordance with Minnesota Statute.
Public
Hearing
Date:
December 9, 2013
Time:
7:00 P.M.
Place:
Council Chambers
1245 West Highway 96
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS
th
THIS 9 DAY OF SEPTEMBER, 2013.
__________________________________________
David Grant, Mayor
ATTEST:
_______________________________________
Patrick Klaers, City Administrator
MEMORANDUM
DATE:
September 9, 2013
TO:
Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM:
Ryan Streff,City Planner
SUBJECT:Planning Case#13-012
Applicant:
Identi-Graphics (JamesNelson)
Owner:
Theodore Brausen
Property Location:
1306County Road E (Shell Station)
Request:
Variance
Requested Action
Motion to Approve Planning Case 13-012 for a Variance at 1306 County Road E, based on the
findings of factand the submitted plans,as amended by the ten (10) conditions in the September
9, 2013,Report to the City Council.
Background
The applicant is requesting a variance to deviate from the signage regulations in order to replace
an existing manual gasoline price sign with adigital LED (light-emitting diode) price sign. The
proposed sign would be approximately 15.35 sq. ft. (35”x 63 1/8”) in size with twenty-four (24)
inch numbers.
The applicantis proposing to replace a portion of thesign face on the existing pole signthat
identifies theShell Station located a 1306County Road E. The property is located within the B-
2 Zoning District, south of County Road E and east of Highway51.This parcel contains three
(3) structures that include the convenience store, gas pump islands and canopy, and carwash.
The adjoining parcel to the south is also owned by TheodoreBrausen. The southern property has
shared access through the Shell Station propertyand is used commercially as an auto repairshop.
The sign,which the applicant intends to modify,is located in the northwest corner of the
property. The existing sign is fifteen feet ten inches (15’ 10”)in height and has a sign copy area
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of eighty-four and one half square feet (84.50).The existing pole sign is described as being a
legal non-conforming sign. It has been given this designation as “pole signs” are no longer
allowed in Sign District 4 (County Road E Frontage). Freestanding signs in Sign District 4 are
still permitted; however, they must be constructed as a monument type ground sign.
There is an existing cabinet area on the sign that measures thirty-five inches by sixty-three and
one eighth inches(35” x 63 1/8”)thatthe applicant intends to replace with a digital LED price
sign. The digital section of this cabinet would be approximately 15.35 square feetin size with
twenty-four (24) inch numbers to display the price. The remaining balance of the sign would
remain unchanged other than typical signage updates to the remaining cabinet sections. No other
portions of the sign would be digital in nature.
The applicant has submitted a description of the proposedchange in signage (Attachment A),
renderings of the sign face (Attachment B) and anaerial site plan of the property (Attachment
C).
Related Planning Cases
The property owner submitted a similar request in 2006, which was approved under the Site Plan
Review process, to add a twenty (20) square foot electronic message board. This particular off-
premise sign is currently used to market the auto repair shop just south of the subject property
that has no frontage onto County Road E.
VarianceEvaluation Criteria
On May 5, 2011, the Governor signed into law new variance legislation that changed the review
criteria citiesmust use when evaluating variance requests. The new law renames the municipal
variance standard from “undue hardship” to “practical difficulties,” but otherwise retains the
familiar three-factor test of (1) reasonableness, (2) uniqueness, and (3) essential character. Also
included is a sentence new to city variance authority that was already in the county statutes:
“Variances shall only be permitted when they are in harmony with the general purposes and
intent of the ordinance and when the terms of the variance are consistent with the comprehensive
plan.”
Therefore, in evaluating variance requests under the new law, in order to find a practical
difficulty, cities should adopt findings addressing the following questions:
Is the variance in harmony withthe purposes and intentof the ordinance?
Is the variance consistent withthe comprehensive plan?
Does the proposal put property to use in a reasonable manner?
Are there unique circumstancesto the property not created by the landowner?
Will the variance, if granted, alter the essential characterof the locality?
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As was the case before the new legislation took effect, economic considerations alone cannot
constitute a practical difficulty. Furthermore, the new law clarifies that conditions may be
imposed on granting of variances if those conditions are directly related to and bear a rough
proportionality to the impact created by the variance.
Discussion
Digital price readers are becoming the industry standard for displaying the cost of petroleum
products. Signs, such asthe one being proposed, will allow the property owner the ability to use
the latest technological advancements to their advantage to market theirproductsin an effective
and cost efficient way. Theyefficiencyallow the service station attendant more time to assist
customers inside the store. No longer would the attendant need to leave the station unattended to
change the sign to a different price. The ease of a digital system allows the attendant to change
the price via remote from inside the station without having to bare the weather conditions to
change the price manually. Safety of the station attendant and the security of the store are twoof
the greatest concerns of the owner.
The proposed sign shouldnot interfere with traffic along Highway51 or County Road E.
Customers should find a digital sign much clearer and easier to read,which inturn will allow
drivers to concentrate on safe driving. The sign has the technology in place to increase or
decrease the brightness settings for daylightandevening hours.The sign as proposed cannot
display other messages such as time & temperature, advertisements, and other similar messages.
Planning Commission
The Planning Commission reviewed the variance proposal at their September 4, 2013, regular
meetingand unanimously recommended approval Planning Case 13-012.
Findings of Fact
The Planning Commission offers the following findings of fact:
General Findings
1.The property is located in the B-2 Zoning District and within Sign District 4.
2.The existing service station on the property operates under the conditions of a special use
permit/conditional use permitand conforms to the uses in the B-2 Zoning District.
3.The existingpole sign on the property is considered alegal non-conformingsigndue to
its type, sign copy area, and height.
4.The proposed change in signage to the existing pole sign would still render the sign to be
a legal non-conforming sign.
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5.The existing sign located in the northwest corner of the property is 15’ feet 10” inches in
height and has a total sign copy area of 84.50 square feet.
6.The proposed section within the existing sign to be replaced with a digital price sign is
15.35 square feet with twenty-four (24) inch letters.
7.The proposed change in signage should not conflict with the intent of the zoning
ordinance, comprehensive plan or Guiding Plan for the B-2Zoning District.
8.The proposed digital price sign should not result in a sign that is inconsistent with the
purpose of the zoning district or current land usein which the property is located.
9.The sign will be used to advertise the price of petroleum products on the property located
at 1310 County Road E.
10.There is an existing electronic message board located on the property in the northeast
corner used to market the auto repair shop just south of the subject property. This off-
premise electronic message board is approximately twenty (20) square feet in size.
Variance Findings:
1.The proposal is generally in harmony withthe purpose and intent of the ordinance
because the ordinance general allows flexibility for signage related matters.
2.The sign copy area is not being increased in size, which should minimize visual impact of
the digital LED price sign on adjacent property owners and the traveling public.
3.The proposal is consistent withthe comprehensive plan because it allows the reasonable
use of commercial property.
4.Signsarepermitted and reasonable uses within the B-2 Zoning District.
5.Unique circumstances as it relates to signage affect the use of the lot asa functioning
service station. Safety of the station attendant and the security of the store pose unique
circumstances for the applicant and property ownerwhen digital technology is not
utilized.
6.Since the sign remains static the majority of the time and only displays the cost of one
petroleum product, the signis unlikely to have a negative impact on theproperty or the
neighborhood.
7.The sign as proposed would be visible from County Road E, which abuts Highway51;
however,the sign and itsintensity should not affect the area as the sign has technology in
place to adjust itsbrightness during daylight and evening hours.
8.The proposed variance for the digital LED price sign doesnot appear to be based on
economic considerations alone.
Recommendation
The Planning Commission reviewed Planning Case 13-012 and unanimously recommends
approval of the signage variance for the Shell Station located at 1306 County Road E, based on
the findings of fact and the submitted plans as presented in the September 9, 2013,Report to the
City Council, as amended by the following ten (10) conditions:
1.That the dynamic display portionof the sign shall not exceed 15.50 square feet.
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2.That the dynamic display shall only display the cost of petroleum products.
3.That the dynamic display shall remain static other than to change the price of the one
(1) petroleum productthatis being sold.
4.That the dynamic display shall not display the price of multiple petroleum products
during the course of any 24 hour period.
5.That no part of the sign including the dynamic display portion shall rotate, move,
flash, blink, project, or be animatedin any way. The display shall not incorporate
rotating panelsor technology that allows the sign face to present a series of images or
displays.
6.That the total sign copy area of the sign shall not be increasedor expanded.
7.That advertising not related to the business located at 1306 County Road E shall be
strictly prohibited.
8.That the brightness of the dynamic display shall not distract automobile traffic. That
the City may require the applicant to adjust the brightness of the sign if the City
determines that the sign is distracting drivers.
9.That the intensity or brightness setting on the sign shall be adjustedduring daylight
and evening hoursso that traffic is not distract.
10.That a sign permit and electrical permit shall be obtained prior to the installation of
the sign.
Requested Action
Motion to Approve Planning Case 13-012 for a Variance at 1306 County Road E, based on the
findings of factand the submitted plans,as amended by the ten (10) conditions in the September
9, 2013,Report to the City Council.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions (Recommended Action).
3.Deny the application with reasons for denial.
4.Table for additional information.
The findings in this report currentlysupportapproval of this variance. With a motion to deny the
variance, the findings must be amendedto reflect the reasons for the denial.
Deadline for AgencyActions
The City of Arden Hills received the completed application for this request on August5, 2013.
Pursuant to Minnesota State Statute, the City must act on this request by October 3, 2013,(60
days), unless the City provides the petitioner with written reasons for an additional 60-day
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review period. The City may extend the review period beyond the 120 days, with the applicant’s
permission.
Attachments
A.Application and Supporting Materials
B.Signage Plans and Maps
C.Aerial Site Map
D.County Road EImprovement Map
E.Photographs of the Site
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Attachment A
Attachment C
Property Boundary
The zoning district designations represented on this map
correspond to the City of Arden Hills official Zoning Map.
¯
Questions concerning the Zoning Map should be directed
to City Hall. Zoning designations are subject to change.
Location of Sign
Please refer to the Zoning Code for complete information.
Map Date: August 29, 2013
P:\GIS_Data\Planning\Planning Cases\2013\PC 13-012
Attachment D
UNFINISHED BUSINESS
MEMORANDUM
DATE:
September 9, 2013
Honorable Mayor and City Councilmembers
TO:
Patrick Klaers, City Administrator
FROM: Matthew Bachler, Community Development Intern
SUBECT:Planning Case #13-010
Applicant:
Walgreens
Property Location:
3585 Lexington Avenue
Request:
Planned Unit Development Amendment
Requested Action
Motion to approve Planning Case 13-010 for an amendment to the Final PUD for Phase 1 for the
Arden Plaza redevelopment proposal at 3585 Lexington Avenue, based on the findings of fact
and submitted plans, as amended by the seven (7) conditions in the September 9, 2013, Report to
the City Council.
Background
On July 13, 2009, the City Council approved Planning Case 09-011 for a Master PUD and Final
PUD for Phase One of the Arden Plaza redevelopment proposal. Phase One of the development
included the property at 3585 Lexington Avenue where the Walgreens store is located. A sign
plan for the site was included in the agreement and at the time of approval, the Walgreens store
was permitted up to 99 square feet of wall signage total on all façades.
The applicant has expressed concerns about the visibility of the Walgreens store from County
Road E. are situated towards
Lexington Avenue and the Arden Plaza shopping center, the use of the building is not readily
apparent to drivers travelling east on County Road E. By adding wall signage and window decals
to the north side of the building, the applicant is hoping to increase commercial activity at the
store.
City of Arden Hills
City Council Meeting for September 9, 2013
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The City Council reviewed Planning Case 13-010 at their July 29, 2013, regular meeting and
voted to table action on the case to give the applicant additional time to work with staff regarding
concerns about the design of the north building façade. Since then, City staff and the applicant
have reviewed options to improve the appearance of the north building wall. The updated
proposal includes a reduction in wall signage and the addition of window decals on the north
façade (Attachment A).
Wall Signage
The property at 3585 Lexington Avenue is located in Sign District 5. For developments not in a
PUD, a typical property would be permitted up to 80 square feet of wall signage. Currently 97.6
square feet of wall signage is installed on the building. The applicant has requested an additional
57.4 square feet of wall signage, which would bring the total wall sign area allowed to 156.4
square feet.
Sign District 5
3585 Lexington 3585 Lexington
Lexington
Avenue Avenue
South of 694
(PUD Agreement) (Proposed)
(Permitted)
Total sign copy area 80 SF 99 SF 156.4 SF
The additional signage would be divided between measuring 40.2 square
each measuring 8.6 square feet. The would be installed
on the north building located at the corner where the north
and west walls meet.
Window Signage
The applicant has proposed installing window decals on several windows on the north building
façade. The windows on this side of the building are greyed out and are not transparent. As a
result, the store can have the appearance of being closed for those travelling on County Road E,
adjacent to the north side of the building. The proposed decals will partially cover the darkened
windows and help to lighten up the façade.
Window decals would be placed on three of the north facing windows: the central window and
the two windows on either end of the façade. The decals would cover only the lower half of the
windows, an area of 75 square feet. In total, 225 square feet of decals would be used across the
three windows.
For properties in Sign District 5, window signs are not permitted to cover more than 35% of the
area of a window and cannot exceed 5% percent of the building façade. On the windows where
City of Arden Hills
City Council Meeting for September 9, 2013
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decals would be installed, 50% of the window area would be covered. The total area of the north
façade is approximately 2,600 square feet. The 225 square feet of coverage by the window signs
would represent 8.6% of the building façade.
Sign District 5
Lexington 3585 Lexington Avenue
South of 694 (Proposed)
(Permitted)
35% of window *50% of window areas (three total)
Maximum coverage area, not to
area exceed 5% of *8.6% of building façade
building façade (approximate)
The design of the decals would be similar to the window decals used at the Walgreens store at
the intersection of Lexington and Larpenteur Avenues in Roseville, Minnesota (Attachment A).
These signs feature black and white photographs of nearby Como Park and images of historic
Walgreens stores. Several of the decals are simply plain white as well. The applicant has
expressed an interest in including photographs of sites and landmarks in Arden Hills. Staff
believes appropriate images could be selected from the archive of photographs that were taken in
Planning Commission Review and Public Hearing
The Planning Commission reviewed the proposed amendment at their July 10, 2013, regular
meeting. This meeting also included a public hearing.
The Planning Commission offers the following findings of fact:
1.The Walgreens building was approved by the City on July 13, 2009 as part of Phase One
of the Arden Plaza Redevelopment Proposal in Planning Case 09-011.
2.The original Planned Unit Development was approved for 99 square feet of wall signage
on the property.
3.An amendment to the PUD permit is required for additional wall signage.
4.The applicant is proposing 57.4 square feet of additional wall signage for the property.
5.The applicant is proposing to install 225 square feet of window decals on the north
building façade.
6.The proposed PUD Amendment is in considerable conformance with the requirements of
7.The proposed PUD Amendment is in conforma
Zoning Code.
City of Arden Hills
City Council Meeting for September 9, 2013
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8.
requested by the applicant due to site conditions unique to the property at 3585 Lexington
Avenue.
9.The PUD Amendment
through a negotiated process with a developer.
10.The proposed signage would not have a negative impact on adjacent properties or the
City as a whole.
Recommendation
The Planning Commission reviewed Planning Case 13-010 and unanimously recommends
approval of an amendment to the Final PUD for Phase 1 for the Arden Plaza redevelopment
proposal at 3585 Lexington Avenue, based on the findings of fact and the submitted plans as
presented in the September 9, 2013, Report to the City Council, as amended by the following
four (4) conditions:
1.The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City
Council.
2.Wall signs shall be comprised of individual cut letters and shall not extend more than
twelve (12) inches from the wall they are attached to.
3.The applicant shall apply for a sign permit prior to installation of the wall signs.
4.
revised development agreements pertaining to the property at 3585 Lexington Avenue.
Based on the discussion regarding Planning Case 13-010 at the July 29, 2013, Regular City
Council meeting and subsequent revisions to the proposed PUD amendment, staff is
recommending the addition of the following three (3) conditions:
5.The 57.4 square feet of wall signage shall be divided between two wall signs measuring
40.2 square feet and 8.6 square feet to be located on the north building wall, and one wall
sign measuring 8.6 square feet to be located on the west building wall.
6.Window decals shall only be located on the lower half of the central window and the two
windows on either end of the north building façade.
7.No more than fifty percent (50%) of the decals shall have a plain white background. Of
the decals including photographic images, a minimum of fifty percent (50%) shall be
images of Arden Hills. The applicant shall work with City staff on finding appropriate
photographs of the Arden Hills community to be included on the window decals.
City of Arden Hills
City Council Meeting for September 9, 2013
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Requested Action
Motion to approve Planning Case 13-010 for an amendment to the Final PUD for Phase 1 for the
Arden Plaza redevelopment proposal at 3585 Lexington Avenue, based on the findings of fact
and submitted plans, as amended by the seven (7) conditions in the September 9, 2013, Report to
the City Council.
Options
1.Approve the proposal as submitted.
2.Approve the proposal with conditions.
3.Deny the application with reasons for denial. If the City denies the petitioners request,
4.Table for additional information.
Deadline for Agency Actions
The City of Arden Hills received the completed application for the request on May 28, 2013.
Pursuant to Minnesota State Statute, the City must act on this request within 60 days, unless the
City provides the petitioner with written reasons for an additional 60 day review period. On July
8, 2013, the City notified the applicant that an additional 60 days for review was needed in order
for the City Council to take action on this item at their meeting on July 29, 2013. The extension
grants the City until September 24, 2013 to act on this request. The City may, with the consent of
the applicant, extend the review period beyond the initial 120 days.
Attachments
A.Application and Supporting Material
B.Draft City Council Minutes, July 29, 2013
City of Arden Hills
City Council Meeting for September 9, 2013
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Attachment A
3585 Lexington Avenue North Existing Wall Signage
3585 Lexington Avenue North Proposed Additional Wall Signage
Proposed location for 40.2 square foot
Proposed location for two 8.6
Example of proposed sign
3585 Lexington Avenue North Proposed Window Decals
Window Decal Examples Walgreens store located at Lexington and Larpenteur, Roseville, MN
3585 Lexington Avenue North Proposed Window Decals
Proposed location of window decals
ARDEN HILLS CITY COUNCIL JULY 29, 20131
8. NEW BUSINESS
A. Planning Case #13-010 Walgreens PUD Amendment
Community Development Intern Bachler
stated that the applicant has requested a Planned
Unit Development (PUD) Amendment to include an additional 97.6 square feet of wall signage
on the exterior of the building located at 3585 Lexington Avenue North. He explained that on
July 13, 2009, the City Council approved Planning Case 09-011 for a Master PUD and Final
PUD for Phase One of the Arden Plaza Redevelopment Proposal. Phase One of the development
included the property at 3585 Lexington Avenue North where the Walgreens store is located. A
sign plan for the site was included in the PUD agreement.
Community Development Intern Bachler
indicated that at the time of approval, the Walgreens
store was permitted up to 99 square feet of wall signage. The business has installed two
des above the
entry doorways located at the southeast corner of the building.
Community Development Intern Bachler
indicated that the applicant has expressed concern
regarding the visibility of the Walgreens store from County Road E. Because the primary store
Plaza shopping center, the use of the building is not readily apparent to drivers travelling on
County Road E. By adding wall signage to the back side of the building, the applicant is hoping
to increase commercial activity at the store.
Community Development Intern Bachler
stated that the applicant is requesting an additional
97.6 square feet of wall signage for the exterior of the building. This total would be divided
measuring 8.6 square feet. The additional signs would be installed on the building to mirror the
existing wall signs, with the two larger signs placed on the middle portion of the north and west
building walls and the smaller signs located at the corner where the north and west walls meet.
Wall Signage
Sign District 5
Lexington 3585 Lexington 3585 Lexington
South of 694 Avenue Avenue
(Permitted) (Existing) (Proposed)
Total sign copy area 80 SF 97.6 SF 196.6 SF
Community Development Intern Bachler
stated that the property at 3585 Lexington Avenue
North is located in Sign District 5. For developments not in a PUD, a typical property would be
permitted up to 80 square feet of wall signage. As mentioned previously, the PUD agreement for
the site allowed the property up to 99 square feet of wall signage. Currently, 97.6 square feet of
wall signage is installed on the building. The applicant has requested an additional 97.6 square
feet of wall signage, which would bring the total wall sign copy area on the building to 196.6
ARDEN HILLS CITY COUNCILJULY 29, 20132
square feet. This number represents an additional 115.2 square feet than what is permitted by the
Sign Code.
Community Development Intern Bachler
indicated that Section 1260.01 of the Sign Code
permits adjustments to sign height, number, type, lighting, area, and/or location through the site
plan review process if criteria number 1 or 2 is met and the required criteria number 3 is met.
The criteria are as follows:
1.There are site conditions which require a sign adjustment to allow the sign to be
reasonably visible from a street immediately adjacent to the site; or,
2.The sign adjustment will allow a sign of exceptional design or a style that will enhance
the area or that is more consistent with the architecture and design of the site; and,
3.The sign adjustment will not result in a sign that is inconsistent with the purpose of the
zoning district in which the property is located or the current land use.
Community Development Intern Bachler
stated that based on the submitted plans and findings
of fact, the Planning Commission recommends approval of Planning Case 13-010 for a Planned
Unit Development Amendment at 3585 Lexington Avenue North. Staff recommends the
following five conditions be included with the approval:
1.The project shall be completed in accordance with the plans submitted as amended by the
conditions of approval. Any significant changes to these plans, as determined by the City
Planner, shall require review and approval by the Planning Commission and City
Council.
2.The 97.6 square feet of wall signage shall be divided between two wall signs measuring
40.2 square feet and 8.6 square feet to be located on the north building wall, and two wall
signs measuring 40.2 square feet and 8.6 square feet to be located on the west building
wall.
3.Wall signs shall be comprised of individual cut letters and shall not extend more than
twelve (12) inches from the wall they are attached to.
4.The applicant shall apply for a sign permit prior to installation of the signs.
5.
revised development agreements pertaining to the property at 3585 Lexington Avenue.
Councilmember Holden
asked if window signage was proposed for the west elevation of the
property.
Community Development Intern Bachler
indicated this was not part of the PUD amendment
request.
Dustin Kresen
, store manager for the Walgreens in Arden Hills, stated that visibility has been a
concern at this intersection because the windows of the building are grayed out. For this reason,
he is requesting additional signage.
ARDEN HILLS CITY COUNCILJULY 29, 20133
Mayor Grant
encouraged Walgreens to reconsider their building design to address the stock
room security and gray window issues. He suggested that lighting be considered behind the gray
windows.
Councilmember McClung
expressed concern because the signage issues were not addressed
when the original PUD was approved.
Councilmember Holmes
stated that the Walgreens signs were scaled back from their original
sign request. She did not think the signage was fully considered by the Council given the
intersection where this building is located. She supports the additional signage as it will help
traffic along County Road E identify the building as a Walgreens.
Councilmember Holden
recommended that the grayed windows be addressed prior to
approving additional signage on the building.
Mayor Grant
asked who owned the outlots near Walgreens.
Community Development Intern Bachler
stated that the outlots were owned by Wellington
Properties and Dennis Properties.
Councilmember Holmes
questioned if corner properties were allowed more signage.
Community Development Intern Bachler
stated that this is the case for monument signs but
not wall signage.
Mayor Grant
did not object to more wall signage. He thought the elevation facing County Road
E should have a Walgreens sign.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to approve Planning Case 13-010 for an amendment to the Final PUD
for Phase I for the Arden Plaza redevelopment proposal at 3585 Lexington
Avenue, based on the findings of fact and submitted plans, as amended by
the conditions in the July 29, 2013, Staff Report to the City Council.
Councilmember Holden
requested that a sixth condition be added for approval that would
require the north side of the building to have window treatments on two windows.
AMENDMENT: Councilmember Holden moved and Mayor Grant seconded a motion
to add a sixth condition for approval that would require the north
side of the building to have window treatments on two of the four
windows.
Mr. Kresen
commented that he could do more research on the window stickers that were placed
on the Roseville Walgreens store.
Mayor Grant
was in favor of having the window treatments lit.
ARDEN HILLS CITY COUNCILJULY 29, 20134
SECOND AMENDMENT: Mayor Grant moved and Councilmember McClung seconded a
motion to have the window treatments lit from the inside of the
Walgreens building.
Councilmember Holmes
found this to be a tremendous burden for the Council to place on the
applicant. She questioned if the St. Paul Walgreens still had stickers on their grayed windows.
Joe Wolf
, St. Paul Walgreens Manager, stated that his store had decals. He commented that the
decals were external, lasted approximately six or seven years, and cost approximately $10,000.
Councilmember Holden
questioned if the decals were lit.
Mr. Wolf
stated that the decals were not lit from within the building.
Councilmember Holmes
was in favor of having decals placed on the windows instead of having
electrical placed on the inside of the building.
Councilmember Holden
questioned the timing of this case.
Community Development Intern Bachler
indicated y deadline is
September 24, 2013.
Councilmember Holden
questioned when Walgreens wanted to have the signage in place.
Mr. Kresen
stated that Walgreens will not be able to execute their sign plan by September 1,
2013. He stated that he will be able to provide the Council with decal options at the first Council
meeting in August. He agreed that the decals may benefit the store.
Councilmember Holden
withdrew her amendment.
Mayor Grant
also withdrew his motion to amend the amendment.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded a
motion to table action on Planning Case 13-010 to allow the applicant to
work with staff regarding the concerns addressed this evening. The motion
carried (5-0).