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HomeMy WebLinkAbout08-12-13-R ,!It �-A DI EEN HILLS Approved: September 9, 2013 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 12,2013 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor David Grant called to order the regular City Council meeting at 7:00 p.m. Present: Mayor David Grant, Councilmembers Brenda Holden, Fran Holmes, and Ed Werner Absent: Councilmember Dave McClung (excused) Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; Community Development Director Jill Hutmacher; and Deputy Clerk Amy Died PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Grant requested that Item 5C be removed from the Consent Agenda and be discussed as Item 6A. MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (4-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Steve Scott, 4286 Norma Avenue, commented on his volunteer activities within the City of Arden Hills. He explained that he enjoys model aviation and requested that the Council create a space on the TCAAP site for model aviation flying. Mr. Scott discussed the size of field that would be necessary to meet the needs of local aviation clubs. 3. STAFF COMMENTS A. TCAAP Update ARDEN HILLS CITY COUNCIL—AUGUST 12, 2013 2 Community Development Director Hutmacher stated that the TCAAP redevelopment project is moving ahead and provided information on the demolition/remediation project, Master Plan p ublic engagement activities, and the Joint Development Authority Ty site visit to Denver, Colorado. Community Development Director Hutmacher reported that only three buildings remain on the TCAAP site. Buildings 101 and 104 are in the process of being demolished now. Building 502, which contains asbestos, will be remediated throughout the winter months and demolished in 2014. Bolander has now begun sub-grade work where allowed, as they wait for approval of the Quality Assurance Project Plan (QAPP) to do work throughout the site. They have completed work in the "thumb" area at the north end of the site, adjacent to I-35W and County Road H. Community Development Director Hutmacher stated that while Bolander continues to make progress on demolition of the remaining buildings, they report the following materials have been recycled or salvaged, and diverted from landfill: Steel recycled to date: 1,485 tons Wood salvage and reclaimed: 4 flatbeds Steel on the ground awaiting recycle: 4000 tons Steel beams salvaged for re-use as is: 700 tons Steel railroad track salvage and on ground: 350 tons Raw concrete and bituminous on ground awaiting crushing: 35,000 tons Bolander estimates that by project completion, 400,000 tons of bituminous and concrete will be recycled and reused for road bed, foundation work, and other uses. Community Development Director Hutmacher indicated that on July 10 and 11, staff and consultants met with representatives from CSM Corporation, Pulte Group, Lennar, and Ryan Companies. Developers were asked questions regarding attractive features in a redevelopment site, potential challenges for TCAAP and with working with a public agency, suggestions for the Master Plan and regulations, and expectations for environmental and sustainability features. Developers provided frank and useful feedback. Community Development Director Hutmacher commented that on July 30, the City held a developer panel and public engagement workshop. The two-hour event began with a panel discussion of land use and development professionals. The facilitator asked the panel questions regarding development features for TCAAP, likely land uses, and sustainability strategies. Following a question and answer session, attendees divided into four breakout groups to discuss key development issues: commercial and residential development; transportation and access; recreation and open space; and environment/energy/sustainability. Each group summarized their discussion for all event attendees, and then attendees had an opportunity to participate in a second breakout group. Community Development Director Hutmacher noted that the first TCAAP Master Plan open house event is scheduled for Tuesday, September 17, from 5:30 pm to 7:30 pm in the Marsden Room of the Ramsey County Public Works facility. At this time, the consultants are still in the "discovery" phase of the project and will not be prepared to present findings. Instead, information on how this project differs from earlier redevelopment efforts (i.e., market, access points) will be ARDEN HILLS CITY COUNCIL—AUGUST 12, 2013 3 presented and public input encouraged. RSVPs are not required, and attendees may arrive at any time during the event. Community Development Director Hutmacher indicated that the Joint Development Authority (JDA) visited the Denver, Colorado metro region on August 1 and 2. The group visited three redevelopments in Denver and Aurora over a 36 hour time period, beginning with Stapleton, the old airport. Stapleton has been under development for about 15 years, is approximately 4,700 acres in size, and is a mixed-use development. Next, the group toured the Fitzsimons/Anschutz Medical Campus in Aurora. Formerly an Army medical facility, Fitzsimons is now home to the University of Colorado Medical Center, and the beginnings of a synergistic medical technology campus. Finally, the group visited Lowry Redevelopment in Denver. Lowry, a former Air Force Base, was closed through the Base Realignment and Closure Commission (BRAC) process in the mid-1990's, and is now a mixed-use redevelopment with a diversity of housing types, retail, commercial, and public amenities such as parks and trails. It is approximately 1,800 acres, and is nearing 70% completion. Community Development Director Hutmacher stated that these developments gave JDA commissioners and staff a great deal to consider, and some ideas regarding how to approach the redevelopment of the TCAAP site. Written comments and insight gained from the trip are currently being collected and compiled. A more detailed presentation of lessons learned will be provided at a future meeting. B. Transportation Update Public Works Director Maurer reported that all of the blacktop work on Highway 10 has been completed. He stated that the concrete overlay will begin this week. He explained that the bridge piers, columns and caps going over Highway 96 should be complete in the next week followed by bridge beam placement. It was noted that concrete paving on 1-694 began today. 4. APPROVAL OF MINUTES A. June 10, 2013, City Council Work Session B. June 17, 2013, City Council Work Session C. July 8, 2013, City Council Work Session Councilmember Holmes stated that she did not recall making the statement on page four of the June 17, 2013, City Council Work Session minutes regarding her wanting two sides of pedestrian walkway on the County Road F bridge. She asked that the comment be removed from the minutes. Councilmember Holden also requested a change on the June 17, 2013, City Council Work Session minutes, on Page 8 regarding the Eagle Scout projects. She noted that the Scouts have to coordinate with the City and gain approval before beginning a project. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to approve the June 10, 2013, City Council Work Session, June 17, ARDEN HILLS CITY COUNCIL—AUGUST 12, 2013 4 2013, City Council Work Session and July 8, 2013, City Council Work Session meeting minutes as amended. The motion carried unanimously (4-0). 5. CONSENT CALENDAR A. Motion to Approve Consent Agenda Item- Claims and Payroll B. Motion to Accept Snelling Avenue North Bids G. Motio,, to n eeept Mill Pate, and Trail Rehabilitation Quotes D. Motion to Approve Interfund Transfer and Budget Adjustment for 2013 MOTION: Councilmember Holmes moved and Councilmember Werner seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein, removing item 5C for discussion. The motion carried unanimously (4-0). 6. PULLED CONSENT ITEMS A. Mill-Patch and Trail Rehabilitation Quotes Mayor Grant requested further information on this item. Public Works Director Maurer stated that the 2013 Capital Improvement Plan (CIP) contains items for street maintenance and trail maintenance. Both of these items are funded from the PIR fund. Staff requested quotes from four contractors for a combination of mill and patch street areas that show stripping and trail removal and repaving areas that are severely distressed. Of the four quotes requested, only one quote was received, and that quote was from North Metro Asphalt and Contracting. The quote includes 1800 square yards of street mill and patch and 900 square yards of trail removal and repaving for a total of$58,842. Public Works Director Maurer reviewed the location of the proposed work in further detail. Staff requested the flexibility to spend the remaining balance in the CIP budget given the fact the quote came in lower than anticipated and recommended that the Council authorize staff to enter into a contract with North Metro Asphalt and Contracting for the street and trail maintenance. Mayor Grant commented that he pulled this item to receive further information from staff regarding where the proposed work would be completed in the City. He is pleased that the quote came in lower than anticipated. He questioned if the Council wanted to take advantage of the lower bid prices and complete additional maintenance projects in 2013. Councilmember Holden suggested that this issue could be discussed further at an upcoming budget meeting. Public Works Director Maurer stated that the lower bid amount would assist the City in working ahead on the 2014 projects. Councilmember Holden is pleased that the asphalt rates came in below the estimate as this could be beneficial to the City in completing necessary street projects. ARDEN HILLS CITY COUNCIL—AUGUST 12, 2013 5 MOTION: Mayor Grant moved and Councilmember Holmes seconded a motion to authorize staff to enter into a contract with North Metro Asphalt and Contracting for the street and trail maintenance based on their quote of $59,842 and offer flexibility for staff to spend up to the budgeted amount within the CIP and then report back to the Council informinjj them of where additional work was performed. The motion carried (4-0). 7. PUBLIC HEARINGS A. TCAAP Development Discussion Opportunity for Residents Mayor Grant opened the public hearing at 7:42 p.m. With no one coming forward to speak, Mayor Grant closed the public hearing at 7:43 p.m. 8. NEW BUSINESS None. 9. UNFINISHED BUSINESS A. Amendment to Kimley Horn Contract for TCAAP Master Plan Public Works Director Maurer stated that on April 29, 2013, the Council approved a contract with Kimley Horn for the TCAAP Master Planning process in the amount of $426,004. This work is being entirely funded by the City. Recently, City staff was approached by Ramsey County staff asking if the Council would consider adding an amendment to the contract for the analysis and concept layout for two interchanges (Highway 96 and County Road H) on I-35W. It was noted that Ramsey County will fund the expense for the amendment to the contract. Public Works Director Maurer reviewed the reasons behind the amendment in further detail with the Council. He explained that the proposed amendment to the contract has been reviewed by the City's attorney and staff recommends approval of the Kimley Horn contract amendment. Councilmember Holden asked if Ramsey County will be billed for their portion of the contract. Public Works Director Maurer indicated that the County will be billed and will be responsible for their portion of the contract. Mayor Grant questioned how the costs for the original contract and Amendment #1 would be split between the City and the County. Public Works Director Maurer stated that the tasks for the original contract and the amendment will be separated on the Kimley Horn invoices. MOTION: Councilmember Werner moved and Councilmember Holmes seconded a motion to authorize Amendment #1 to the Kimley Horn contract in the ARDEN HILLS CITY COUNCIL—AUGUST 12, 2013 6 amount of $69,400 for the TCAAP Master Plan which includes the analysis and concept layout for the 35W interchange at Highway 96 and County Road H with the amendment being fully funded by Ramsey County. The motion carried (4-0). 10. COUNCIL COMMENTS Councilmember Werner noted that the State of the City will be held on September 12th. He then summarized the discussions that took place at the July EDC meeting. Councilmember Holden requested that Gateway Signs be discussed at the August work session meeting. Councilmember Holmes discussed the events she attended last Tuesday for Night to Unite. Mayor Grant reported that Presbyterian Homes will be having a grand opening in the near future. He requested that a Councilmember attend this event. Mayor Grant indicated that he attended one Night to Unite gathering. He reported that he received many compliments on the gateway sign and the improvements made to the triangle property. ADJOURN MOTION: Mavor Grant moved and Councilmember Holden seconded a motion to adjourn. The motion carried unanimously (4-0). Mayor Grant adjourned the regular City Council meeting to a special City Council work session at 8:00 p.m. Patrick Klaers David Grant City Administrator Mayor