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09-30-13-R
-- Dave McClung Ed Werner www.cityofardenhills.org Arden Hills is a strong community that values its unique environmental setting, strong residential neighborhoods, vital business community, wellmaintained infrastructure, fiscal soundness, and our longstanding tradition as a desirable City in which to live, work, and play. CALL TO ORDER APPROVAL OF AGENDA Public inquiries/informational is an opportunity for citizens to bring to the Council's attention any items not currently on the agenda. In addressing the Council, please state your name and address for the record, and a brief summary of the specific item being addressed to the Council. To allow adequate time for each person wishing to address the Council, we ask that individuals limit their comments to three (3) minutes. Written documents may be distributed to the Council prior to the meeting, or as bench copies, to allow a more timely presentation. STAFF COMMENTS 3.A.TCAAP Update Jill Hutmacher, Community Development Director Documents:MEMO.PDF 3.B.Transportation Update Terry Maurer, Public Works Director Documents:MEMO.PDF State Of The City Report Jill Hutmacher, Community Development Director Documents:MEMO.PDF APPROVAL OF MINUTES CONSENT CALENDAR Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar format. There will be no separate discussion of these items, unless a Councilmember so requests, in which event, the item will be removed from the general order of business and considered separately in its normal sequence on the agenda. 5.A.Claims And Payroll Sue Iverson, Director of Finance and Administrative Services Ashley Bertrand, Accounting Analyst Documents:MEMO.PDF 5.B.Authorize Purchase Of Two Toro Zero Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF Appointment Of Brent Bartel To The Planning Commission Amy Dietl, City Clerk Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF Approve Payment No. 1 To Classic Protective Coatings, Inc., For The South Water Tower Rehab Project Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF 5.E.Approve Payment No. 1 To SAK Construction, LLC, For The 2013 Sanitary Sewer Lining Improvement Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF 5.F.Approve Payment No. 4 To North Valley, Inc. For 2013 PMP Terry Maurer, Public Works Director Documents:MEMO.PDF,ATTACHMENT A.PDF 5.G.2013 Capital Reimbursement To Lake Johanna Fire Department Sue Iverson, Director of Finance and Administrative Services Documents:MEMO.PDF,ATTACHMENT A.PDF PULLED CONSENT ITEMS Those items that are pulled from the Consent Calendar will be removed from the general order of business and considered separately in its normal sequence on the agenda. PUBLIC HEARINGS 7.A.Delinquent Utility Bills Sue Iverson, Director of Finance and Administrative Services Kyle Howard, Finance Analyst Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF NEW BUSINESS 8.A.Lexington Station Signage Plan PC 13014 PUD Amendment Matthew Bachler, Community Development Intern Documents:MEMO.PDF,ATTACHMENT A.PDF, ATTACHMENT B.PDF, ATTACHMENT C.PDF UNFINISHED BUSINESS STAFF COMMENTS MEMORANDUM DATE:September 30, 2013 TO:Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Jill Hutmacher, Community Development Director SUBJECT:TCAAP Update Background The first open house for the TCAAP Master Planning process was held on September 17, 2013. The purpose of this open housewas to provide information about the master planningprocess, share background information on the redevelopment site including site constraints, and solicit input on site opportunities and issues. Over 80 people were in attendance. The following boards were on display and will be posted on the City’s website: Goals and Objectives Project timelineand schedule Site context and features Key lessons from developer panel/developer interviews Transportation and access Environmental features Topography and elevations Parks, trails, and open space Attendees were asked to comment on residential and commercial building types, open space types, and neighborhood patterns. Attendees also had an opportunity to participate in a land use exercise in which they could distribute their preferred mix of residential, retail, office, and park uses across the site. Photos were taken of each completed exercise and projected onto a screen in the room. Comments received at the open house largely addressed the following themes: Emphasize trails and provide multi-modal connectivity Limit the amount of development to preserve the natural environment 12 Page of Create regional destination in the form of shopping centers orcommunity attractions and amenities Place non-residential uses on the west and residential on the east partof the site Focus on small and local businesses Incorporate indoor and outdoor sporting/recreation facilities Provide lifecycle housing opportunities (young singles, families, retirees) Find a way to incorporate alternative energy production Make sure there is ample green space and active space Make provisions for transit service. The consultants are completing the “discovery phase” of the master planning process and will soon begin drafting the Master Plan. At the next TCAAP open house in January/February 2014, attendees will be asked to provide feedback on the draft Master Plan. The Master Plan is scheduled to be completed by June 2014. 22 Page of STAFF COMMENTS MEMORANDUM DATE: September 30, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Transportation Update Background A brief oral update will be provided at the meeting on the US Highway 10 and County Road 96 project. 11 Page of STAFF COMMENTS MEMORANDUM DATE:September 30, 2013 TO:Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Jill Hutmacher, Community Development Director SUBJECT:State of the City Report Background The State of the City event was held on September 12, 2013,at Flaherty’s Arden Bowl. Approximately 75 people attended. Councilmembers and the Economic Development Commission Chair spoke on the TCAAP project;economic development goals;current transportation and development projects;and the Arden Hills Foundation. The event was videotaped by CTV and once the video is available, a link will be provided on the City’s website. The City received positive feedback on the event. Staff welcomes Council comments for future event planning. 11 Page of CONSENTITEM MEMORANDUM DATE:September 30, 2013 TO:Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM:Ashley Bertrand, Sue Iverson SUBJECT:Claims & Payroll Requested Action: Motion to Approve Consent Agenda Item –Claims and Payroll 1. Supporting Documents: Payroll 2013Payroll #19............................................................................$98,829.37 2013Payroll #20 ............................................................................$79,441.15 Total Payroll $178,270.52 Accounts Payable Claims Through 09/27/2013 Paid Claims (Check No 0 Sales & Use Tax).....................................$39.00 Paid Claims (Check No 42377-Check No 42377).............................$5,880.00 Paid Claims (Check No 42378-Check No 42417).............................$116,171.18 Paid Claims (Check No 42418-Check No 42451).............................$51,445.43 Paid Claims (Check No 42452-Check No 42455).............................$131,128.12 Total Claims$304,663.73 11 Page of CITY OF ARDEN HILLS PAYROLL # 19 CHECKS DATED:09/13/13 Biweekly:08/24/13-09/06/13 Payment Method EMPLOYEE DEDUCTIONSAMT.CITY BENEFIT EFT FIT7,143.54 EFT SIT3,150.63 EFT FICA Oasdi4,226.034,226.03 988.34 EFT FICA Medicare988.34 TOTAL TAXES15,508.545,214.37 A/P Check* Health Premium1,426.5913,388.33 A/P Check* Dental Premium 997.82 A/P Check* FSA Health Care Reimb.177.08 A/P Check* FSA Dependent Care Reimb.208.33 14,386.15 TOTAL FLEXIBLE SPENDING1,812.00 HSA Health Saving 443.963,746.77 EFT Health Care Savings Plan39.55 EFT Health Care Savings Plan-2%266.54 EFT Health Care Savings Plan-4%175.20 3,786.32 TOTAL HEALTH SAVINGS885.70 EFT PERA3,868.164,487.07 EFT ICMA3,960.36334.37 A/P Check* Central Pension Fund-Union614.40 EFT MN State Retirement System317.71 4,821.44 TOTAL RETIREMENT8,760.63 A/P Check* IUOE 49 Dues (Union)131.04 A/P Check* LTD/STD Insurance1,207.76 * PERALifeInsurance32.00.A/PCheck PERALifeInsurance3200 A/PCheck A/P Check* Life/Addl/Dep Life123.5596.20 EFT MN Child Support341.94 A/P Check* Public Employee Long Term Care 40.60 A/P Check* UNUM 132.05 A/P Check* Avesis-Vision Care8.94 TOTAL VOLUNTARY2,017.8896.20 Total Employee Deductions28,984.75 PR Check # 17542-17545 Net Payroll1,247.25 EFT Direct Deposit40,502.95 Gross Payroll Tie-Out70,524.89 STD/LTD Gross - Up0.00 Plus City Paid Benefit28,304.48 ICMA Benefit Held0.00 TOTAL PAYROLL COST98,829.37 FICA TIE-OUT Gross Payroll70,524.89 Less Total FSA1,812.00 Plus Employer Match ICMA0.00 Plus ICMA Benefit Held0.00 Net P/R Subject to FICA68,712.89 FICA Oasdi @ 6.20%4,226.03 FICA Medicare @ 1.45%988.34 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. ACCOUNTS PAYABLE Check Approval * A/P Checks can be found on the report. Checks may be paid this week or the following week. CITY OF ARDEN HILLS PAYROLL # 20 CHECKS DATED:09/27/13 Biweekly:09/07/13-09/20/13 Payment Method EMPLOYEE DEDUCTIONSAMT.CITY BENEFIT EFT FIT7,045.69 EFT SIT2,884.69 EFT FICA Oasdi4,154.614,154.61 971.64 EFT FICA Medicare971.64 TOTAL TAXES15,056.635,126.25 A/P Check* Health Premium1,426.590.00 A/P Check* Dental Premium 0.00 A/P Check* FSA Health Care Reimb.177.08 A/P Check* FSA Dependent Care Reimb.208.33 0.00 TOTAL FLEXIBLE SPENDING1,812.00 HSA Health Saving 443.960.00 EFT Health Care Savings Plan0.00 EFT Health Care Savings Plan-2%264.08 EFT Health Care Savings Plan-4%181.84 0.00 TOTAL HEALTH SAVINGS889.88 EFT PERA3,885.694,507.39 EFT ICMA3,940.22334.37 A/P Check* Central Pension Fund-Union614.40 EFT MN State Retirement System312.26 4,841.76 TOTAL RETIREMENT8,752.57 A/P Check* IUOE 49 Dues (Union)131.04 A/P Check* LTD/STD Insurance0.00 * PERALifeInsurance32.00.A/PCheck PERALifeInsurance3200 A/PCheck A/P Check* Life/Addl/Dep Life123.5596.20 EFT MN Child Support341.94 A/P Check* Public Employee Long Term Care 40.60 A/P Check* UNUM 132.05 A/P Check* Avesis-Vision Care8.94 TOTAL VOLUNTARY810.1296.20 Total Employee Deductions27,321.20 PR Check # 17546-17549 Net Payroll1,591.70 EFT Direct Deposit40,464.04 Gross Payroll Tie-Out69,376.94 STD/LTD Gross - Up0.00 Plus City Paid Benefit10,064.21 ICMA Benefit Held0.00 TOTAL PAYROLL COST79,441.15 FICA TIE-OUT Gross Payroll69,376.94 Less Total FSA1,812.00 Plus Employer Match ICMA0.00 Plus ICMA Benefit Held0.00 Net P/R Subject to FICA67,564.94 FICA Oasdi @ 6.20%4,154.61 FICA Medicare @ 1.45%971.64 Note: Federal and State Payroll Tax obligations are satisfied by means of utilizing the "Taxtel" Electronic Tax Deposit Service. Trans- fers are typically made two business days after the payroll date. ACCOUNTS PAYABLE Check Approval * A/P Checks can be found on the report. Checks may be paid this week or the following week. Ashley Bertrand From:eservices.mdor@state.mn.us Sent:Tuesday, September 17, 2013 12:34 PM To: Ashley Bertrand Subject:Your Recent Return and Payment Requests This email is an automated notification and is unable to receive replies. Sales and Use Tax - Return Submitted Thank you, your request has been submitted. Please allow 3 business days for your return to appear online. Please allow 3 business days from 17-Sep-2013 for your payment to appear online. You can change or cancel this request until 5:00 p.m. Central time. Confirmation Summary Submitted Date and Time: 17-Sep-2013 12:33:36 PM Legal Name: ARDEN HILLS CITY OF Federal Employer ID: 41-6008992 User Who Submitted: Accounting Analyst Type of Request Return for 8/31/2013 Submitted: Account Name: ARDEN HILLS CITY OF Minnesota ID: 9047998 Return Summary Return Confirmation 1-874-523-904 Number: Account Type: Sales & Use Tax Filing Period: 31-Aug-2013 Projected Amount/Credit $39.00 Due: Payment Summary Payment Confirmation 0-532-346-624 Number: Account Type: Sales & Use Tax Filing Period: 31-Aug-2013 Payment Amount: $39.00 Payment Type: Return Payment Date: 17-Sep-2013 Bank Name: US BANK NA Bank Account Number: ********9377 1 Contact Us If you need further assistance, contact our Sales and Use Tax Division at (Metro Area) 651-296-6181, (Greater Minnesota) 800-657-3777, (TTY Users) Call 711 for Minnesota Relay, or (email) SalesUse.Tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. How to View and Print this Request You can see copies of your requests by going to the History Tab. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. 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Background/Discussion At the August 26, 2013, Council meeting staff presented this item. The memo from that meeting is attached. The item was not considered that evening but was moved to a special Work Session held on September 9, 2013, to generally discuss the Public Works fleet and more specifically the purchase of the two Toro mowers. After the Work Session discussion, staff was directed to place this item back on an upcoming agenda. Attachments Attachment A: Council memo from August 26, 2013 Attachment B: LTG Power Equipment Quote for two Toro Z580-- 11 Page of Attachment A CONSENT ITEM MEMORANDUM DATE: September 30, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Amy Dietl, City Clerk SUBJECT: Planning Commission Appointment Background/Discussion Brent Bartel submitted an application to be considered for appointment on the Planning ttee appointments, the applicant was interviewed by a panel consisting of the Mayor, the Chair of the Planning Commission, the Council Liaison to the Planning Commission, and the staff Liaison to the Planning Commission. The interview panel agreed that Mr. Bartel would be a valuable addition to the Planning Commission based on his interview, his qualifications, and his experience. Mayor Grant asked that staff prepare a recommendation for the City Council to appoint Mr. Bartel to the Planning Commission. Requested Action Adopt Resolution 2013-037 appointing Brent Bartel to the Planning Commission for a term expiring December 31, 2015. Attachment Attachment A: Resolution 2013-037 Attachment B: Application Materials 11 Page of Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2013-037 A RESOLUTION APPOINTING BRENT BARTEL TO THE PLANNING COMMISSION FOR A TERM EXPIRING DECEMBER 31, 2015. WHEREAS, the City Council appoints residents to serve in an advisory capacity to the City Council regarding planning and zoning issues; THEREFORE, BE IT RESOLVED: The City Council appoints Brent Bartel to serve on the Planning Commission for a term expiring on December 31, 2015. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS TH 30 DAY OF SEPTEMBER, 2013 _________________________________________ David Grant, MAYOR ATTEST: _______________________________________ Amy Dietl, CITY CLERK CONSENT ITEM MEMORANDUM DATE: September 30, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: South Water Tower Rehabilitation Project - Payment No. 1 Requested Action Approve Payment No. 1 to Classic Protective Coatings, Inc., for the South Water Tower Rehabilitation Project in the amount of $151,050.00. Background The City of Arden Hills awarded the South Water Tower Rehabilitation Project to Classic Protective Coatings, Inc., on April 29, 2013, in the amount of $783,250.00. Discussion Payment No. 1 (a copy is attached) is in the amount of $151,050.00, after 5% retainage, and covers work through August 25, 2013. The major components of work completed for this payment include: Mobilization and Site Maintenance Containment System Sand Blast and Paint Interior Install Painters Rails Miscellaneous Structural Repairs All funding for the South Water Tower Rehabilitation Project comes from the Water Utility Fund. Attachment Attachment A: Payment No. 1 11 Page of CONSENT ITEM MEMORANDUM DATE: September 30, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: 2013 Sanitary Sewer Lining Improvement-Payment No. 1 Requested Action Approve Payment No. 1 to SAK Construction, LLC, for the 2013 Sanitary Sewer Lining Improvement in the amount of $292,178.73 Background The City of Arden Hills awarded the 2013 Sanitary Sewer Lining Improvement to SAK Construction, LLC, on June 10, 2013, in the amount of $625,178.73. Discussion Payment No. 1 (a copy is attached), after 5% retainage, is in the amount of $292,178.73 and covers work through September 1, 2013. All funding for the 2013 Sanitary Sewer Lining Improvement comes from the Sanitary Sewer Utility Fund and a grant received from the Metropolitan Council Environmental Services (MCES) Attachment Attachment A: Payment No. 1 11 Page of Attachment A CONSENT ITEM MEMORANDUM DATE: September 30, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: 2013 Pavement Management Program - Payment #4 Budgeted Amount: Actual Amount: Funding Sources: $1,700,000 $937,523.26 PIR, Sanitary Sewer, Water and Surface Water Utility Funds, and Assessments Requested Action Approve Payment #4 to North Valley, Inc., in the amount of $115,012.46 for the 2013 Pavement Management Program. Background The City Council awarded the 2013 Pavement Management Program to North Valley, Inc., on May 13, 2013, in the amount of $723,366.70. Discussion This fourth pay request includes work through September 20, 2013. The payment is in the amount of $115,012.46 and includes: Boulevard Restoration Wearing Course Paving 12 Page of Financial Implications Funding Source Amount this Payment Amount to Date PIR/Assessment $ 56,505.62 $307,480.44 Surface Water Management $ 26,705.89 $165,577.36 Sanitary Sewer $ 8,798.45 $ 54,550.68 Water $ 23,002.50 $185,472.32 TOTAL $115,012.46 $713,080.80 Attachment Attachment A: Pay Estimate #4 22 Page of Attachment A CONSENT ITEM MEMORANDUM DATE: September 30, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: 2013 Capital Reimbursement to Lake Johanna Fire Department Budgeted Amount: Actual Amount: Funding Sources: $36,680$19,335.60Public Safety Capital Requested Action Motion to approve a payment in the amount of $19,335.60 to the Lake Johanna Fire Department, which is share for the replacement of Rescue 4. Background The City has received an invoice from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2013 (Attachment A). These invoices relate to capital expenditures which were included and approved in the 2013 budget. Invoice #445 is for the replacement of the Rescue 4 truck which was budgeted at $140,000 of which Arden Hills budgeted costs were $36,680. The actual amount of the vehicle was $73,800 Attachments Attachment A Invoices #445 from Lake Johanna Fire Department, Inc. 11 Page of Attachment A PUBLIC HEARING MEMORANDUM DATE: September 30, 2013 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Susan Iverson, Director of Finance and Administrative Services Pang Silseth, Accounting Clerk SUBJECT: Adopting and Confirming Special Assessments for Delinquent Utilities Background: Delinquent utility amounts are certified to Ramsey County quarterly. A list of utility accounts with a delinquent balance was compiled and notices dated August 15, 2013, were mailed. These customers were informed of their delinquent status and were asked to make payment of the delinquent balance by September 20, 2013. Utility accounts with an unpaid delinquent balance after September 20, 2013, would be certified to Ramsey County to be added to property taxes payable in 2014. The certification amount is equal to the unpaid delinquent balance and an eight percent penalty. A list of remaining delinquent utility accounts, as of September 26, 2013, is attached. The City will request that Ramsey County levy the delinquent balances against the respective properties. Recommended Action: Motion to approve Resolution 2013-038, certifying the attached list of delinquent utility accounts to Ramsey County. Attachments Attachment A: Resolution No. 2013-038 Attachment B: List of Delinquent Utility Accounts Attachment A CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2013-038 RESOLUTION ADOPTING AND CONFIRMING QUARTERLY SPECIAL ASSESSMENTS FOR DELINQUENT UTILITIES WHEREAS , the amount to be specially assessed for DELINQUENT UTILITIES has been duly calculated in accordance with the provisions of the Municipal Code and Minnesota Statues; and WHEREAS , notices have been duly mailed as required by law; and WHEREAS , said proposed assessments have at all times since their filling been open for public inspection, and an opportunity has been given to all interest parties to present objections if any, to the proposed assessments; and WHEREAS , there were no oral or written objections received. 1.The amounts so calculated and set forth in said notices are hereby levied against the respective parcels of land described therein, and 2.The proposed assessments are hereby adopted and confirmed as special assessments for each of said parcels of land and the assessments together with an additional penalty of eight percent (8%) of the original unpaid amount, inclusive of any previous delinquency penalty, shall be a lien concurrent with general taxes upon such parcel. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arden Hills, Minnesota, that the City Administrator be authorized and directed to transmit to the County Auditor a certified duplicate of the assessment roll to be extended upon the property tax lists of the County, and the County Auditor shall collect said special assessments with taxes levied in 2013, payable in 2014: ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS th THIS 30 DAY OF SEPTEMBER, 2013. ____________________________________ ATTEST: David Grant, Mayor __________________________________________ Amy Dietl, City Clerk CITY OF ARDEN HILLS UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS RESOLUTION NO. 2013-038 September 30, 2013 PriorUtility Property ID AccountCert.CustomerProperty AddressArrears 163023310001002739-000John Welsch4703 Highway 10188.79 163023340008001285-000XWayne Erickson4627 Highway 10177.31 213023140006001271-000XCaren Cushing4401 Old Highway 10113.07 213023140007001276-000XJoan Carlson4375 Old Highway 10113.07 213023410051001584-000XMary Fresonke1681 Brueberry Lane152.99 223023110063000572-000XJohn & Cheryl Berg4510 Pleasant Drive245.89 223023110064000561-000Carmen Diestler4500 Pleasant Drive162.27 223023110072000605-000XMonday Inc1184 Highway 96 W159.87 223023120013000569-000XRobert & Sherrie Besser1307 Karth Lake Circle338.25 223023120051002834-000Jon Lieser1230 Highway 96 W145.80 223023130049006495-000XJonathan Thornton1301 Amble Road177.49 223023210108000502-000Thomas & Luann Riester1444 Arden View Drive79.20 223023210117005368-000XJohn Herber1450 Arden View Drive170.24 223023230016007235-000XKurt & Erin Lynne Battles1528 McClung Drive193.76 223023230019000808-000XLee Ann Gryc1522 Colleen Avenue52.68 223023230082000138-000XKassandra Kuchenmeister4326 Snelling Avenue159.49 223023240195002996-000XDavid Elias4384 Arden View Court169.74 223023240240003444-000XJoseph Ordos4412 Arden View Court153.55 223023240246000264-000XMarjorie Jennings4418 Arden View Court153.66 223023240248007082-000Shardae Okeleye4416 Arden View Court164.58 223023240270003077-000XConnie Nelson4451 Arden View Court336.86 223023240278000293-000Thomas Simon4445 Arden View Court136.55 223023240301006360-000XKathryn Lovelace4392 Arden View Court157.28 223023240326000375-000XJane Larson4370 Arden View Court158.66 223023240339000362-000Elizabeth Kelley4329 Arden View Court173.53 223023310011005075-000XKasandra Kuchenmeister1388 Colleen Avenue159.41 223023310019000759-000XDaniel Yaman1423 Colleen Avenue293.79 223023320035000860-000XPatrick & Bonnie Haik1550 Briarknoll Circle276.89 223023320058004631-000XJamie Jensen1517 Dawn Circle666.55 223023320070002717-000XSteve Mikkelsen1478 Dawn Circle140.37 223023330015004713-000XDustin Foghe4149 Norma Avenue228.07 223023340011000171-000XMike & Molley Redden1365 Eide Circle327.87 223023340024007345-000Yohannes Gebre4137 Gale Circle164.58 223023340036000231-000Mary Beuning4101 Hamline Avenue N279.40 223023340047000602-000XGregory Wagner4101 Gale Circle162.78 223023340051000147-000XWilliam & Pam Ross4123 Norma Circle207.98 223023420032000777-000XKristine Teut1286 Wycrest Lane208.76 273023330005001546-000XMark & Colleen Nagel1469 Arden Oaks Drive183.05 273023340029001477-000XMargaret Brunner1387 County Road E W157.39 273023340032001103-000Anne Marie Murphy1353 County Road E W170.00 283023120048001602-000XScott Heineman1707 Valentine Avenue176.49 283023310009001301-000Jerrold Ford3810 New Brighton Road179.01 283023310016002879-000Jeff & Kathy Smith3786 Brighton Way281.51 283023320045002830-000XDavid Laurion LTD3820 Cleveland Avenue, Unit 600140.85 283023330011007090-000XThea Kunicki1971 Thom Drive164.76 283023330013001255-000XJoseph Mauricio2027 Thom Drive160.05 283023410038001344-000XPaul Markegard3757 McCracken Lane242.70 283023430006001439-000Dave & Sue Barnier3719 Chatham Court516.70 283023440022001441-000Paul & Jennifer Harrington1683 Chatham Avenue304.33 CITY OF ARDEN HILLS UTILITY ACCOUNTS DELINQUENT SPECIAL ASSESSMENTS RESOLUTION NO. 2013-038 September 30, 2013 PriorUtility Property ID AccountCert.CustomerProperty AddressArrears 333023110036001551-000XDave Moberg1611 Lake Johanna Boulevard309.20 333023120003001893-000XCharles Mertensotto3491 Lake Johanna Boulevard157.53 333023240001002512-000XPaul Trites1850 Indian Place173.71 333023240032002096-000XCourtney McCloskey1876 Grant Road218.79 333023240094002105-000XGregory Weeks1873 Stowe Avenue178.07 333023310012002279-000XLori Orth1910 Stowe Avenue161.31 333023320003002476-000XJudie Prayfrock1950 Stowe Avenue158.48 333023320060002649-000XMidwest Real Property Investment3295 Katie Court477.94 333023330034002487-000XRobert Morrissette2028 Edgewater Avenuw458.85 333023330083002016-000XCatherine Callahan2009 County Road D W288.04 333023340019001880-000Lee Osterberg3211 Lake Johanna Boulevard181.38 333023340020001884-000XMichael Johnson3223 Lake Johanna Boulevard242.99 333023340099002028-000Marc & Jenny Skowronek1921 County Road D W159.37 343023110009003858-000XSusan Payne1192 Benton Way159.02 343023140011002480-000XKellye Macleod1113 Benton Way145.12 343023210004002144-000XTroy Fields1404 County Road E W162.63 343023210039003180-000XStephanie Baldridge1450 Arden Place151.17 343023210066002590-000XScott & Cheryl Miles1421 Skiles Lane504.97 343023210077005889-000XGary Findell1401 Skiles Lane199.56 343023310015002293-000Ellen Campbell3354 Snelling Avenue N130.74 343023310046001898-000XJoann Kulman1468 Bussard Court113.07 343023330018001639-000XTim Ronchak1516 Edgewater Avenuw184.40 343023330050001671-000XRenae Peterschick3130 Ridgewood Road156.68 343023410055001808-000XChristopher & Ann Whiting1171 Carlton Drive336.17 343023420038001716-000John & Francene Reiter1291 Tiller Lane163.35 343023420053002098-000XDavid Neuberger3330 Dunlap Street N179.38 343023440017004036-000XFrancis Madden3143 Lexington Avenue N167.15 343023440077002194-000XTodd & Jennifer Spalding3205 Lexington Avenue N169.87 Total 16,116.81 NEW BUSINESS MEMORANDUM DATE: September 30, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Matthew Bachler, Community Development Intern SUBJECT: Planning Case #13-014 Applicant: Roberts Management Group Property Location: 3833 Lexington Avenue North Request: Planned Unit Development Amendment Requested Action Motion to approve Planning Case 13-014 for an amendment to the Final PUD for Phase 1 of the Lexington Station redevelopment proposal at 3833 Lexington Avenue, based on the findings of fact and submitted plans, as amended by the eleven (11) conditions in the September 30, 2013, Report to the City Council. Background On July 8, 2013, the City Council approved a Master Planned Unit Development and Final Planned Unit Development for Phase I of the Lexington Station redevelopment project at 3833 Lexington Avenue in Planning Case 13-003. A signage plan for the Phase I development was not included in the approved PUD. Roberts Management Group is now requesting an amendment to the existing PUD to include a sign plan for the property. The applicant has submitted plans that include the dimensions and locations of the proposed monument sign and wall signage (Attachment A). Freestanding Signage The property at 3833 Lexington Avenue is located in Sign District 5. For properties not included in a Planned Unit Development, 100 square feet of freestanding signage is permitted in this District. Since the site fronts two public streets (Lexington Avenue and Red Fox Road), the City of Arden Hills City Council Meeting for September 30, 2013 P:\Planning\Planning Cases\2013\PC 13-014 - Lexington Station PUD Signage Amendment\CC Packet_(9-30- 13)_13-014 Page 1 of 6 property is allowed an additional freestanding sign not to exceed 50 square feet. Freestanding signs are not permitted to be more than 16 feet in height. The total area of a freestanding sign (including sign copy, decorative features, and structural supports) must be no more than 1.5 times the permitted sign copy area of the sign. 3833 Lexington Ave 3833 Lexington Ave Sign Type Sign District 5 PUD Amendment PUD Amendment (Permitted) (Planning Commission (Proposed) Recommendation) FREESTANDING Type Monument Monument Monument Max Area (Sign 1) 100 SF 135 SF 135 SF Max Area (Sign 2) 50 SF -- -- Max Height The proposed monument sign would be located on Lexington Avenue towards the southern end of the Phase I development, adjacent to the access driveway currently serving 3771 Lexington Avenue. The sign copy area would measure 15 feet tall by 9 feet wide, or 135 square feet. The height of the sign would be 26 feet and 9 ½ inches. The total area of the sign would be approximately 310 square feet. If the requested 135 square feet of copy area was to be permitted, the total area of the sign could be up to 203 square feet based on the Sign Code requirements. Due to the wide right of way along Lexington Avenue, the monument sign would be set back approximately 60 feet from the roadway. The applicant has expressed concerns about the visibility of the individual tenant signs and is requesting flexibility on the height and area requirements. The applicant is also requesting a larger monument sign on Lexington Avenue in part because a second freestanding sign on Red Fox Road, which would be permitted by the Sign Code, will not be installed. The Planning Commission was generally supportive of the proposed sign dimensions, as the sign is designed to be at a scale proportional to the Phase I building. The Sign Code includes specific design standards for freestanding signs in this District. Signs must be designed so that the sign copy is supported by a solid base of brick or rock-faced block in a color similar or complimentary to the main structure on the site. Materials used for the sign base are required to extend at least one-half way up the sides of the sign face. The base of the proposed sign would be constructed with rough face cast stone, and modular brick would be used only on the side of the sign that faces away from Lexington Avenue. These materials match the principal building materials used for the Phase I building. Wall Signage Properties in Sign District 5 are permitted a total of 80 square feet of wall signage. In multi- City of Arden Hills City Council Meeting for September 30, 2013 P:\Planning\Planning Cases\2013\PC 13-014 - Lexington Station PUD Signage Amendment\CC Packet_(9-30- 13)_13-014 Page 2 of 6 tenant buildings or sites, the permitted sign area may be installed by each individual business establishment that has some exclusive use of the primary level of the building. 3833 Lexington Ave 3833 Lexington Ave Sign Type Sign District 5 PUD Amendment PUD Amendment (Permitted) (Planning Commission (Proposed) Recommendation) WALL 2 Large Bays: 240 SF 2 Large Bays: 140 SF Total Area per 80 SF Tenant 8 Small Bays: 115 SF 8 Small Bays: 80 SF Total Area for 800 SF 1,428 SF 920 SF Building There are a total of ten retail bays in the Phase I building. For the two larger corner bays, the applicant has requested 240 square feet of wall signage. Each of the three façades could have up to 80 square feet of signage. These bays have two façades each measuring 38 feet and one 70- foot façade. The remaining eight smaller retail bays would be allowed 115 square feet of signage each, divided between up to 60 square feet on the west side facing the interior of the development and 55 square feet on the east side facing Lexington Avenue. The smaller bays each have 20 feet of façade on either side of the building. Seven blade signs are also proposed for the western building façade. The signs would be located between the smaller retail bays approximately eight (8) feet above ground level. Each sign would have an area of four (4) square feet. Based on the proposal, it is unclear how the seven signs will be distributed between the eight small bays. The Planning Commission has recommended that these signs not be counted towards the allowed wall signage per tenant, as they will be serving an auxiliary purpose. Window Signage The submitted sign plan includes non-branded window banner coatings on several of the window panes of the retail bays at the northern and southern end of the building. Since the Planning Commission review of the application, Roberts Management Group has revised their plans and is no longer proposing any window banner coatings at this time. If the Council approves the proposed sign plan, the applicant will be required to submit a revised plan that removes the window banner coatings prior to Council review of a PUD Amendment Agreement. The conditions of approval have been revised to reflect this change. The applicant continues to work with prospective tenants to determine if there is a need for opacity at certain window locations. City of Arden Hills City Council Meeting for September 30, 2013 P:\Planning\Planning Cases\2013\PC 13-014 - Lexington Station PUD Signage Amendment\CC Packet_(9-30- 13)_13-014 Page 3 of 6 Findings of Fact The Planning Commission reviewed Planning Case 13-014 at their September 4, 2013, regular meeting. This meeting also included a public hearing. Draft minutes from the meeting are included in Attachment C. The Planning Commission offers the following findings of fact: 1.The property is located in the B-3 Zoning District and in Sign District 5. 2.The Planned Unit Development at 3833 Lexington Avenue was approved by the City on July 8, 2013 in Planning Case 13-003. The approved Planned Unit Development did not include a sign plan for the property. 3.The applicant is proposing an amendment to the approved PUD for a sign plan that includes a monument sign and wall signage. 4.The City has adopted special design standards for the B-3 Zoning District, which include provisions on signage. 5.The proposed PUD Amendment is in considerable conformance with the requirements of . 6.The proposed PUD Amendment is in Zoning Code. 7. requested by the applicant due to the site conditions unique to the property at 3833 Lexington Avenue. 8.The PUD Amendment approval process allows for flexibilit regulations through a negotiated process with a developer. 9.The signage plan would not have a negative impact on adjacent properties or the City as a whole and it is consistent with the size and orientation of the property on which the signs would be located. Recommendation The Planning Commission reviewed Planning Case 13-014 and recommends approval (5-1) of an amendment to the Final PUD for Phase 1 of the Lexington Station redevelopment plan at 3833 Lexington Avenue, based on the findings of fact and submitted plans as presented in the September 30, 2013, Report to the City Council, as amended by the following eleven (11) conditions: 1.The signage plan shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2.The retail bay at the northern end of the Phase I building shall be permitted no more than 140 square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façade, 60 square feet on the north façade, and 40 square feet on the east façade. City of Arden Hills City Council Meeting for September 30, 2013 P:\Planning\Planning Cases\2013\PC 13-014 - Lexington Station PUD Signage Amendment\CC Packet_(9-30- 13)_13-014 Page 4 of 6 3.The retail bay at the southern end of the Phase I building shall be permitted no more than 140 square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façade, 60 square feet on the south façade, and 40 square feet on the east façade. 4.Each of the eight central retail bays in the Phase I building shall be permitted no more than 80 square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façade and 40 square feet on the east façade. 5.In the event that a tenant occupies multiple retail bays in the Phase I building, the tenant shall be allowed up to 30 square feet of wall signage per additional bay occupied. This amount shall be divided between up to 15 square feet of signage on the west façade and up to 15 square feet of signage on the east façade. 6.Wall signs shall be comprised of individual cut letters and shall not extend more than 12 inches from the wall they are attached to. Wall signs shall be consistent in appearance and the spacing between signs shall be balanced. 7.Blade signs shall not extend beyond the front edge of the canopies on the west façade and shall have an area of no more than four (4) square feet. Blade signs shall have a minimum vertical clearance of eight (8) feet from the sidewalk to the bottom of the sign. 8.The sign copy area on the blade sign shall not be included when calculating the permitted area for wall signage per tenant. 9.The monument sign on Lexington Avenue shall not exceed twenty-six feet and nine and one- ign shall be setback a minimum of five (5) feet from the property line. 10.Prior to approval of a PUD Amendment Agreement, the applicant shall submit a revised sign plan that removes the window banner coatings. 11.Sign permits shall be applied for prior to the installation of any signage on the property. Requested Action Motion to approve Planning Case 13-014 for an amendment to the Final PUD for Phase 1 of the Lexington Station redevelopment proposal at 3833 Lexington Avenue, based on the findings of fact and submitted plans, as amended by the eleven (11) conditions in the September 30, 2013, Report to the City Council. Options 1.Approve the proposal as submitted. 2.Approve the proposal with conditions. 3.Deny the application with reasons for denial. If the City denies the petitioners request, 4.Table for additional information. City of Arden Hills City Council Meeting for September 30, 2013 P:\Planning\Planning Cases\2013\PC 13-014 - Lexington Station PUD Signage Amendment\CC Packet_(9-30- 13)_13-014 Page 5 of 6 Deadline for Agency Actions The City of Arden Hills received the completed application for this request on August 12, 2013. Pursuant to Minnesota State Statute, the City must act on this request by October 11, 2013 (60 days), unless the City provides the petitioner with written reasons for an additional 60 day review period. The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. Attachments A.Application and Supporting Materials B.Report to the Planning Commission, September 4, 2013 C.Draft Planning Commission Minutes, September 4, 2013 City of Arden Hills City Council Meeting for September 30, 2013 P:\Planning\Planning Cases\2013\PC 13-014 - Lexington Station PUD Signage Amendment\CC Packet_(9-30- 13)_13-014 Page 6 of 6 Attachment A MEMORANDUM 3.B DATE: September 4, 2013 PC Agenda Item TO: Planning Commission FROM: Matthew Bachler, Community Development Intern SUBJECT:Planning Case #13-014-This application requires a PUBLIC HEARING Applicant: Roberts Management Group Property Location: 3833 Lexington Avenue North Request: Planned Unit Development Amendment Requested Action The applicant has requested a Planned Unit Development (PUD) Amendment for a sign planfor the Lexington Station redevelopment project at 3833 Lexington Avenue North. Background 1.Overview of Request: On July 8, 2013, the City Council approved a Master Planned Unit Development and Final Planned Unit Development for Phase I of the Lexington Station redevelopment project at 3833 Lexington Avenue in Planning Case 13-003. A signage plan for the Phase I development was not included in the approved PUD. Roberts Management Groupisnowrequesting an amendment to the existing PUDto include asign plan for the property.The applicant has submitted plans that includethe dimensions and locations of the proposed monument sign and wall signage (Attachment A). The monument sign would be located on Lexington Avenue towards the southern end of the Phase I development, adjacent to the access drivewaycurrently serving 3771 Lexington Avenue. The sign copy area would measure 15 feet tall by 9 feet wide, or 135 square feet. The height of the sign would be 26feet and 9 ½ inches. There are a total of ten retail bays in the Phase I building. For the two larger bays at the southern and northern endsof the building, the applicant has requested a total of 240 square feet of wall signage. The signage would be divided equally between the three building wallson the end units. For the remaining eight central bays, 115 square feet of wall signage is being requested. This City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 1of 9 amount would be divided between the western façadefacing the interior of the development and the eastern façadefacing Lexington Avenue. Small blade signs are also proposed to be located between retail bays on the western side of the building. These signs would measure four(4)square feet in area and would hang from a rod extending approximately three feet from the building wall. A total of seven blade signs are proposed. 2.Surrounding Area: DirectionFuture Land Use PlanZoningExisting Land Use NorthCommercialB-3:ServiceBusiness DistrictRestaurant/Hotel SouthCommercialB-3:ServiceBusiness DistrictRetail East CommercialC-1: Retail ServiceRetail/Bank (Shoreview) WestMixed BusinessB-4:Retail Center DistrictOffice/Flex Industrial 3.Site Data: Future Land Use Plan: Commercial Existing Land Use: Vacant Zoning: B-3:Service Business District Lot Size: 1.34Acres Topography:Level Plan Evaluation 1.Chapter 12 –Sign Code: Section 1240.02 Permitted Sign Type, Area, Height, and Illumination by Sign District FreestandingSignage 3833 Lexington Ave Sign TypeSign District 5 PUD Amendment (Permitted) (Proposed) FREESTANDING TypeMonumentMonument Max Area (Sign 1) 100SF135 SF Max Area (Sign 2)50SF-- Max Height16’26’–9 ½” City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 2of 9 The property at 3833 Lexington Avenueis located in Sign District 5.For properties not included in a Planned Unit Development, 100square feet of freestanding signage is permittedin this District. Since the sitefronts two public streets(Lexington Avenueand Red Fox Road),the propertyis allowed an additional freestanding sign not to exceed 50square feet. Freestanding signs are not permitted to be more than16feet in height.The total area of a freestanding sign (including sign copy, decorative features, and structural supports) must be no more than 1.5 times the permitted sign copy area of the sign. The Sign Code also includesspecific design standards for freestanding signsin this District. Only freestanding monument signs are permitted and the signs must be designed so that thesign copyissupported by a solid base of brick or rock-faced block in a color similar or complimentary to the main structure on the site. Materials used forthe signbase are required to extend at least one-half way up the sides of the sign face. Due to the sign being located approximately 60 feet from Lexington Avenue, the applicant has expressed concerns about the visibility of the individual tenant signs and is requesting flexibility on the height and area requirements. The applicant is also requesting a larger monument sign on Lexington Avenue in part because a second freestanding signon Red FoxRoad, which would be permitted by the Sign Code,will not be installed. A total of 135 square feet of copy area is proposed for the Lexington Avenue monument sign, an additional 35 square feet than what is allowed in the Sign Code. The proposed 26’ –9½”height of the sign exceeds the sign requirementsby 10’–9 ½”.The total area of the sign would be approximately 310 square feet. If the requested 135 square feet of copy area was to be permitted, the total area of the sign could be up to 203 square feetbased on the Sign Code requirements. The base of themonumentsign would be constructed with rough face cast stone, and modular brick would be used on the sideof the sign that facesaway from Lexington Avenue.These materials match the principal building materials used for the Phase I building. While brickis used along the western side of the sign, the materialextendsone-half way upalongonly one of the sides.Internal lighting would be used to illuminate the sign. Wall Signage 3833 Lexington Ave Sign TypeSign District 5 PUD Amendment (Permitted) (Proposed) WALL 2 Large Bays: 240 SF Total Area per Tenant80 SF 8 Small Bays: 115 SF Total Area for Building800 SF1,428SF Max HeightNone- City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 3of 9 Properties in Sign District 5arepermitted a total of 80 square feet of wall signage. In multi- tenant buildings or sites, the permitted sign area may be installed by each individual business establishment that has some exclusive use of the primary level of the building. The applicant has requested 240 square feet of wall signage for the two cornerbays in the development, which each have three visible building façades.Each façade couldhave up to 80 square feet of signage. This total amount represents an additional 160 square feet than what is permitted in the Sign Code. Thecorner bayshave two façades eachmeasuring 38 feet and one 70-foot façade. The remaining eightsmaller retail bays would be allowed 115 square feet of signageeach, divided between up to 60 square feet on the west side facing the interior of the development and 55 square feet on the east side facing Lexington Avenue. This total amount represents an additional 35 square feet than what is permitted in the Sign Code. The smaller bays each have 20 feet of façade on either side of the building. As a point of comparison,staff reviewed the amount of wall signage currently installed at several retail baysin the Shannon Square development(Attachment C). Both the UPS Store and Subway occupy bays with façadelengths that are comparable to the smaller retail bays in the Lexington Station building. The UPS Store has a wall sign measuring 26 square feet and the Subway has a sign with an area of 48 square feet. The Caribou coffee shop is located in a corner storefront with an approximately 30-foot façadealong thenorthbuilding walland a 40-foot façadeon the east. This façade areais roughly half of the total façadeareaofthe two Lexington Station corner bays. Caribou has one 40 square foot sign on the north façade and one 40 square foot sign on the east façade. Seven blade signs are also proposed for the western building façade. The signs would be located between the smaller retail baysapproximately eight (8)feet above ground level. Each sign would have an area of four (4) square feet.Based on the proposal, it is unclear how the seven signs will be distributed between the eight small bays. This type of sign would be counted towards the allowed wall signage per tenant. Window Signage The sign plan includes non-branded window banner coatings on several of the window panes of the retail bays at the northern and southern end of the building.The applicant is currently working with potential tenants for these stores,buthas been unable to obtain specific plans for the windows. Generally, the window treatment would be semitransparent, graphic in form, and would not include any advertising for the stores(Attachment D). As the windowcoatings have been described to staff, they wouldnot be counted as window signageas long as no commercial branding, logos, or icons are included. The purpose of the window treatment is to cover those windows that will look onto food preparation and storage areas in the stores. City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 4of 9 2.Chapter 12 –Sign Code: Section 1230.02 Prohibited Sings Section 1230.02 of the Sign Code states that projecting signs shall be prohibited in all sign districts. The code defines projecting signs as, “a sign, other than a wall sign, that is attached to and projects more than eighteen (18) inches from the building façade. The proposed blade signs extend 3’ –4” from the building façadeand are considered projecting signs.These types of signs can be permitted by the City through the Sign Standard Adjustment review process in Section 1260.01 of the Sign Code. 3.Chapter 12–Sign Code: Section 1260.01 Sign Standard Adjustment Section 1260.01 of the Sign Code permits adjustments to sign height, number, type, lighting, area, and/or location through the site plan review process if criteria number 1 or2 is met and the required criteria number 3 is met. The criteria are as follows: 1.There are site conditions which require a sign adjustment to allow the sign to be reasonably visible from a street immediately adjacent to the site; or, 2.The sign adjustment will allow a sign of exceptional design or a style that will enhance the area or that is more consistent with the architecture and design of the site; and, 3.The sign adjustment will not result in a sign that is inconsistent with the purpose of the zoning district in which the property is located or the current land use. While the above criteria are not directly referenced or required for PUD Amendmentrequests to add signage to a property, theydo provide guidance for evaluating these types of applications. The PUD process itself permits the City to be flexible with signage standards depending on the needs and impact of a particular use. 4. Chapter 13 –Zoning Code: 1325.05, Subd. 8 Additional Design Standards for New Development Redevelopment, and Modifications to Existing Sites in the B2 and B3 Districts Section 1325.05, Subd. 8 of the Zoning Code establishes design standards for the business districts of Arden Hills. The standards in this section are only applicable to the building or site components being developed or altered. In this case, the specific guidelines on signs are pertinent: 1.Business signs shall be architecturally compatible with the style, composition, materials, colors and details of the building and should be an integral part of the building. Signs shall be incorporated into the facades of the building rather than extending past the roof line and should not project more than twelve (12) inches beyond the plane of the facades. Retail business wall signs shall be located in a position above the front window that is City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 5of 9 located consistently among stores. 2.All other provisions in Chapter 12, Sign Code, shall apply. The signageplan meetsthe requirements contained in Section 1325.05, Subd. 8 of the Zoning Code. Findings of Fact The Planning Commission must make a finding as to whether or not the proposed PUD Amendment at 3833Lexington Avenuewould adversely affect the surrounding neighborhood or the community as a whole based on the aforementioned factors. Staff offers the following findings for consideration: 1.The propertyis located in the B-3Zoning District and in Sign District 5. 2.The Planned Unit Development at 3833 Lexington Avenuewas approved by the City on July 8, 2013 in Planning Case 13-003.The approved Planned Unit Developmentdid not include a sign plan for the property. 3.The applicant is proposing an amendment to the approved PUD for asign plan that includesa monumentsignand wall signage. 4.The City has adopted special design standards for the B-3 Zoning District, which include provisions onsignage. 5.The proposed PUD Amendment is in considerableconformance with the requirements of the City’s Sign Code. 6.The proposed PUD Amendment is inconformance with the requirements of the City’s Zoning Code. 7.Where the plan is not in conformance with the City’s Sign Code, flexibility has been requested by the applicant due to the site conditions unique to the property at 3833 Lexington Avenue. 8.The PUD Amendment approval process allows for flexibility within the City’s regulations through a negotiated process with a developer. 9.The signage plan would not have a negative impact on adjacent properties or the City as a whole and it is consistent with the size and orientationof the property on which the signs would be located. Notice Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City and mailed to residents within five hundred(500) feet of the subject property. Resident Comments City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 6of 9 Staff has not received any letters, e-mails, or telephone calls from property owners or occupants in regard to this planning case. Staff Recommendation Staff is generally supportive of the Lexington Stationsign plan. There are unique site conditions that warrant granting flexibility for additional monument and wall signage. The right of way between the Lexington Avenue curb and the property line is unusually wide. As a result, the proposed monument sign will be situated approximately 60 feet backfrom Lexington Avenue, reducing its visibility from the roadway. Since the primaryentrances to thebuilding facethe interior of the developmentand the building fronts Lexington Avenueas well, the building will need to have a presence onboth sides, which includes signage.The additional signage will have the added benefit of enliveningthe eastern side of the building. However, staff believes the overall amount of signagebeingrequested is excessive. In the conditions of approval, staff is recommending a reduction in the amount of wall signage per retail bayand in the height of the monument sign. These recommendations are basedonwhat staff believes isan appropriate amount of signage given the proportions of the building and the individual retail bays. They also take into consideration the amount of signage that will be provided for each tenant on the monument sign. Based on the submitted plans and findings of fact, Staff recommends approval of Planning Case 13-014for a Planned Unit Development Amendment at 3833 Lexington Avenue. Staff recommends the followingten (10)conditionsbe included with the approval: 1.The signageplanshall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2.The retail bay at the northern endof the Phase I building shall be permitted no more than 140square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façade, 60 square feet on the north façade, and 40 square feet on the east façade. 3.The retail bay at the southern end of the Phase I building shall be permitted no more than 140 square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façade, 60 square feet on the south façade, and 40 square feet on the east façade. 4.Each of the eight central retail bays in the Phase I building shall be permitted no more than 80 square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façadeand 40 square feet on the east façade. 5.In the event that a tenant occupies multiple retail bays in the Phase I building, the tenant shall be allowed up to 30square feet of wall signage per additional bay occupied. This amount shall be dividedbetweenup to 15 square feet of signage onthe west façade and up to 15 square feet of signage on the east façade. City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 7of 9 6.Wall signs shall be comprised of individual cut letters and shall not extend more than 12 inches fromthe wall they are attached to. Wall signs shall be consistent in appearance and the spacing between signs shall be balanced. 7.Blade signs shall not extend beyond the front edge of the canopies on the west façade and shall have an area of no more than four (4) square feet. Blade signs shall have a minimum vertical clearance of eight (8) feet from the sidewalk to the bottom of the sign. The area of the blade sign shall be included in calculating the permitted area for wall signs. 8.The monument sign on Lexington Avenueshall not exceed twenty (20)feet in height. The monument sign shall be setback a minimum of five (5) feet from the property line. 9.Final plans for the windowcoatingshall be reviewed with staff prior to installation. If it is determined the window coatingqualifies as commercial signage, no more than 35% of each window area shall be covered and the total coverageof the window coatingshall not exceed 5% of the building façade. 10.Sign permits shall be applied for prior to the installation of any signage on the property. Options 1.Recommend Approval with Conditions:Motion to recommend approvalof Planning Case 13-014for a PUDAmendment at 3833 Lexington Avenuebased on the findings of fact and the submitted plans as amended by the tenconditions in the September 4, 2013, Report to the Planning Commission. 2.Recommend Approval as Submitted: Motion to recommend approvalof Planning Case 13- 014for a PUD Amendment at 3833 Lexington Avenuebased on the findings of fact and the submitted plans in the September 4, 2013, Report to the Planning Commission. 3.Recommend Denial:Motion to recommend denialof Planning Case 13-014for a PUD Amendment at 3833 Lexington Avenuebased on the following findings of fact: findings to deny should specifically reference the reasons for denial and why those reasons cannot be mitigated. 4.Table:Motion to tablePlanning Case 13-014for a PUD Amendment at 3833 Lexington Avenuein order to gather the following information: a specific reason and/orinformation request should be included with a motion to table. Deadline for Agency Actions The City of Arden Hills received the completed application for this request on August 12, 2013. Pursuant to Minnesota State Statute, the City must act on this request by October 11, 2013(60 days), unless the city provides the petitioner with written reasons for anadditional 60 day review period.The City may, with the consent of the applicant, extend the review period beyond the initial 120 days. City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 8of 9 Attachments A.Application and Supporting Materials B.Site Map C.Examples of Commercial Sign Dimensions,Shannon Square D.Examples of Non-Branded Window Coatings City of Arden Hills Planning Commission Meeting for September 4, 2013 Page 9of 9 AttachmentB 3833 Lexington Avenue 462.50925.0Feet 925.0 0 1:5,550 NAD_1983_HARN_Adj_MN_Ramsey_Feet Notes © Ramsey County Enterprise GIS Division Enter Map Description This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION 3833 Lexington Avenue 154.17308.3Feet 308.3 0 1:1,850 NAD_1983_HARN_Adj_MN_Ramsey_Feet Notes © Ramsey County Enterprise GIS Division Enter Map Description This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION AttachmentC Shannon Square Shopping Center, Arden Hills Commercial Wall Sign Examples .·w D©; · /z¦ 7 w; t{ {·©; w Ý; E 2 7; w; E 2 7; E ·w; {Ò,Þ ä ·©; z ;m·w E ¦¦©ãz ·;ä E;;·u w; D©; · /z¦ ¦¦©ãz ·;ä E;;· mu w; Þ zm Þ zm ; Ò©; ¨Ò ©; E;;· z ©; 7 ·w; ; Ò©; ¨Ò ©; E;;· z ©; u t{ {·©; ; Ò©; ¨Ò ©; E;;·u D;©m; {w; µ w;¦ z© --Ò¦z; ·©;E©· Þz·w ¦¦©ãz ·;ä E· m E 2 7;u w; Þ zm ; Ò©; Shannon Square Shopping Center, Arden Hills Commercial Wall Sign Examples w; / ©z,Ò /EE;; w¦ --Ò¦z; -©;© , ä · {w {¨Ò ©;u w; ©·w E 2 7; z ¦¦©ãz ·;ä E;;· mu w; ·©; w ; ¨Ò ©; E· Þ zm ·wz E 2 7;u w; ; · E 2 7; z ¦¦©ãz ·;ä E;;· mu w; ·©; w 77z·z ¨Ò ©; E· Þ zm ·wz E 2 7;u Attachment C Approved: CITY OF ARDEN HILLS, MINNESOTA PLANNING COMMISSION WEDNESDAY, SEPTEMBER 4, 2013 6:30 P.M. - ARDEN HILLS CITY HALL A.Planning Case 13-014; PUD Amendment; Lexington Station; 3833 Lexington Avenue Public Hearing Community Development Intern Bachler stated the applicant has requested a Planned Unit Development (PUD) Amendment for a sign plan for the Lexington Station redevelopment project at 3833 Lexington Avenue North. Community Development Intern Bachler stated on July 8, 2013, the City Council approved a Master Planned Unit Development and Final Planned Unit Development for Phase I of the Lexington Station redevelopment project at 3833 Lexington Avenue in Planning Case 13-003. A signage plan for the Phase I development was not included in the approved PUD. Roberts Management Group is now requesting an amendment to the existing PUD to include a sign plan for the property. The applicant has submitted plans that include the dimensions and locations of the proposed monument sign and wall signage. Community Development Intern Bachler explained that the monument sign would be located on Lexington Avenue towards the southern end of the Phase I development, adjacent to the access driveway currently serving 3771 Lexington Avenue. The sign copy area would measure 15 feet tall by 9 feet wide, or 135 square feet. The height of the sign would be 26 feet and 9 ½ inches. Community Development Intern Bachler indicated there are a total of ten retail bays in the Phase I building. For the two larger bays at the southern and northern ends of the building, the applicant has requested a total of 240 square feet of wall signage. The signage would be divided equally between the three building walls on the end units. For the remaining eight central bays, 115 square feet of wall signage is being requested. This amount would be divided between the western façade facing the interior of the development and the eastern façade facing Lexington Avenue. Community Development Intern Bachler stated small blade signs are also proposed to be located between retail bays on the western side of the building. These signs would measure four (4) square feet in area and would hang from a rod extending approximately three feet from the building wall. A total of seven blade signs are proposed. Site Data Future Land Use Plan: Commercial Existing Land Use: Vacant Zoning: B-3: Service Business District Current Lot Sizes: 1.34 Acres ARDEN HILLS PLANNING COMMISSION September 4, 20132 Topography: Level Community Development Intern Bachler reviewed the surrounding area, the Plan Evaluation along with portions of City Code Chapters 12 and 13. Community Development Intern Bachler provided the Findings of Fact for review: 1. The property is located in the B-3 Zoning District and in Sign District 5. 2. The Planned Unit Development at 3833 Lexington Avenue was approved by the City on July 8, 2013 in Planning Case 13-003. The approved Planned Unit Development did not include a sign plan for the property. 3. The applicant is proposing an amendment to the approved PUD for a sign plan that includes a monument sign and wall signage. 4. The City has adopted special design standards for the B-3 Zoning District, which include provisions on signage. 5. The proposed PUD Amendment is in considerable conformance with the requirements of 6. Zoning Code. 7. Whe requested by the applicant due to the site conditions unique to the property at 3833 Lexington Avenue. 8. The PUD Amendment approval process allows for flexibility within t regulations through a negotiated process with a developer. 9. The signage plan would not have a negative impact on adjacent properties or the City as a whole and it is consistent with the size and orientation of the property on which the signs would be located. Community Development Intern Bachler stated Staff is generally supportive of the Lexington Station sign plan. There are unique site conditions that warrant granting flexibility for additional monument and wall signage. The right of way between the Lexington Avenue curb and the property line is unusually wide. As a result, the proposed monument sign will be situated approximately 60 feet back from Lexington Avenue, reducing its visibility from the roadway. Since the primary entrances to the building face the interior of the development and the building fronts Lexington Avenue as well, the building will need to have a presence on both sides, which includes signage. The additional signage will have the added benefit of enlivening the eastern side of the building. However, staff believes the overall amount of signage being requested is excessive. In the conditions of approval, staff is recommending a reduction in the amount of wall signage per retail bay and in the height of the monument sign. These recommendations are based on what staff believes is an appropriate amount of signage given the proportions of the building and the individual retail bays. They also take into consideration the amount of signage that will be provided for each tenant on the monument sign. Community Development Intern Bachler explained that based on the submitted plans and findings of fact, Staff recommends approval of Planning Case 13-014 for a Planned Unit ARDEN HILLS PLANNING COMMISSION September 4, 20133 Development Amendment at 3833 Lexington Avenue. Staff recommends the following ten (10) conditions be included with the approval: 1. The signage plan shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission. 2. The retail bay at the northern end of the Phase I building shall be permitted no more than 140 square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façade, 60 square feet on the north façade, and 40 square feet on the east façade. 3. The retail bay at the southern end of the Phase I building shall be permitted no more than 140 square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façade, 60 square feet on the south façade, and 40 square feet on the east façade. 4. Each of the eight central retail bays in the Phase I building shall be permitted no more than 80 square feet of wall signage. The total wall signage shall be divided between 40 square feet on the west façade and 40 square feet on the east façade. 5. In the event that a tenant occupies multiple retail bays in the Phase I building, the tenant shall be allowed up to 30 square feet of wall signage per additional bay occupied. This amount shall be divided between up to 15 square feet of signage on the west façade and up to 15 square feet of signage on the east façade. 6. Wall signs shall be comprised of individual cut letters and shall not extend more than 12 inches from the wall they are attached to. Wall signs shall be consistent in appearance and the spacing between signs shall be balanced. 7. Blade signs shall not extend beyond the front edge of the canopies on the west façade and shall have an area of no more than four (4) square feet. Blade signs shall have a minimum vertical clearance of eight (8) feet from the sidewalk to the bottom of the sign. The area of the blade sign shall be included in calculating the permitted area for wall signs. 8. The monument sign on Lexington Avenue shall not exceed twenty (20) feet in height. The monument sign shall be setback a minimum of five (5) feet from the property line. 9. Final plans for the window coating shall be reviewed with staff prior to installation. If it is determined the window coating qualifies as commercial signage, no more than 35% of each window area shall be covered and the total coverage of the window coating shall not exceed 5% of the building façade. 10. Sign permits shall be applied for prior to the installation of any signage on the property. Community Development Intern Bachler reviewed the options available to the Planning Commission on this matter: 1.Recommend Approval with Conditions 2.Recommend Approval as Submitted 3.Recommend Denial 4.Table Chair Larson opened the floor to Commissioner comments. Commissioner Holewa questioned why staff was making a recommendation that was not requested by the applicant. ARDEN HILLS PLANNING COMMISSION September 4, 20134 Community Development Intern Bachler reviewed the request along with the conditions for approval in detail with the Commission. Commissioner Holewa requested further information on the blade signs. Community Development Intern Bachler noted the signs would not be lit internally, but would provide advertisement for the building tenants and would be uniform size. Commissioner Holewa asked the height of the monument sign. Community Development Intern Bachler stated the monument sign shall not exceed 20 feet in height and was considered a free standing sign. Given the site conditions and setback from Lexington Avenue, staff was willing to allow additional height on the monument sign. Commissioner Thompson inquired if a monument sign would be allowed on Red Fox Road. Community Development Intern Bachler clarified that under the sign code, the applicant would be allowed to have two monument signs, however, the applicant would be building only one along Lexington Avenue. He recommended the Planning Commission add a condition for approval stating only one monument sign, along Lexington Avenue, would be allowed and that a second monument sign along Red Fox Road not be permitted. Commissioner Stodola asked if the west side of the monument sign would have blade signs. Community Development Intern Bachler commented blade signs would only be located on the west side of the monument sign. from the monument sign and be placed on the building instead. Community Development Intern Bachler stated this conversation was not held with the applicant. Chair Larson stated there would be five Lexington Station buildings and this may not be the correction course of action for the City to take. Nicolas Roberts, 1851 Berkley Road, discussed the proposed signage further with the Commission. Commissioner Stodola inquired if additional monument signs would be added with the future phases. Mr. Roberts anticipated this would be the case after the future buildings were completed. Community Development Intern Bachler explained that this development had a single Development Agreement, but covered three separate parcels. He stated each of the parcels would be permitted to have wall and free standing signage as allowed within City Code. He indicated ARDEN HILLS PLANNING COMMISSION September 4, 20135 that a Final PUD with a sign plan would have to be submitted by the applicant when Phase III was ready for development. Mr. Roberts commented he was not prepared to request signage for the other parcels this evening and would have to come back to the City at a future date. Commissioner Holewa asked how many tenants would be allowed space on the monument sign. Mr. Roberts indicated there would be room for seven tenants to have panels on the monument sign. The proposed sign size would allow for the panels to be readable to passing traffic for the high class development. Commissioner Thompson requested comment from the applicant on the proposed conditions for approval. Mr. Roberts explained he has been working with the City and his only concern remained with the 80 square feet wall sign limit. It was his opinion that the blade signs should not count against the 80 square feet of allowable signage. Commissioner Stodola recommended the signage in Lexington Station complement the existing signage in the Shoreview developments. Commissioner Holewa asked if the applicant was comfortable with the downsized signs as recommended by staff. Mr. Roberts was hoping to have the monument sign be 24 feet in height and requested the blade signs not count against the total allowable signage per tenant. He requested there be a compromise and that several of the conditions for approval be modified. Commissioner Hames appreciated the architectural beauty of the monument sign and supported the 26 foot proposed height as it suited the scale of the building. She recommended the monument sign be approved at 24 or 26 feet as requested by the applicant. Commissioner Holewa did not support the 26 feet. Commissioner Stodola questioned if the applicant was comfortable with the fact that not all tenants would have access to the monument sign. Mr. Roberts understood this fact and stated this was acceptable. He then discussed Condition 9, regarding non-branded window film. He requested the Commission allow for non-branded window film as this would add architectural interest to windows for tenants. He did not want to have to come back to the City each time a tenant requested window coatings. Community Development Intern Bachler stated this condition was added to address branded or advertising window coatings. Staff did not object to window coatings and explained that non- ARDEN HILLS PLANNING COMMISSION September 4, 20136 Chair Larson recommended the language within Condition 9 be clarified prior to this item moving on to the City Council. He did not support the use of window films with graphics, but was in favor of allowing frosted window film. Commissioner Hames was not in favor of having the Planning Commission dictate what film can and cannot be used for the tenants. Chair Larson suggested staff review this matter further with the applicant prior to this item proceeding to the City Council. Mr. Roberts asked if the Commission was willing to compromise on the blade signs and have this square footage removed from the total allowable wall signage square footage. He requested tenants be allowed 100 square feet of wall signage, which would allow for 50 feet on the front of the building and 50 feet on the rear of the building. Chair Larson suggested that the blade signs not be counted against the total wall signage for tenants. The Commission supported this recommendation. Chair Larson opened the public hearing at 7:45 p.m. Chair Larson invited anyone for or against the application to come forward and make comment. There being no comment Chair Larson closed the public hearing at 7:46 p.m. Chair Larson suggested the Commission review the conditions for approval one at a time before making a motion for approval. Discussion ensued regarding the conditions and the Commission requested Condition 7 be altered to assure that the blade signs were not included in the total square footage for the permitted area for wall signs. Commissioner Hames recommended Condition 8 be amended to allow the monument sign to be 26 feet in height as it fit into the design of the proposed building. Commissioner Stodola, Commissioner Thompson and Chair Larson agreed with this suggestion. Commissioner Zimmerman recommended the Lexington Station language be removed from the monument signs and be placed on the building, as this would allow the monument sign height to be reduced. Commissioner Holewa supported the monument sign height no higher than 22 feet. Chair Larson indicated the consensus of the Commission was for the monument sign height to be allowed as requested by the applicant. Community Development Director Hutmacher clarified that the applicant was requesting a monument sign height of 26 feet 9 inches. The Commission supported this request. ARDEN HILLS PLANNING COMMISSION September 4, 20137 Chair Larson explained the Commission would like Condition 9 rewritten by staff prior to this item going before the City Council. He summarized the proposed changes to the conditions in detail and questioned how the Commission wanted to proceed. Commissioner Thompson suggested Condition 11 be added to assure that only one monument sign be permitted with this development along Lexington Avenue. Community Development Intern Bachler stated the development agreement does state that any additional signage would require a PUD amendment, which would need to be approved by the City. For this reason, Condition 11 would not be necessary. Commissioner Hames moved and Commissioner Thompson seconded a motion to recommend approval of Planning Case 13-014 for a PUD Amendment at Lexington Station at 3833 Lexington Avenue based on the findings of fact and the submitted plans, as amended by the ten (10) conditions, amending Conditions 7, 8 and 9 as discussed this evening and found in the September 4, 2013, report to the Planning Commission. Commissioner Zimmerman discussed the film already present on the back side of the current building along County Road E. The motion carried unanimously (5-1) (Zimmerman opposed).