HomeMy WebLinkAbout5B, Budget Calendar �-AR EN�HILLS
Request for Council Action
................
Prepared By: Sue Iverson,Director of Finance Council Meeting Date: April 30, 2012
and Administrative Services
2013 Budget Calendar
Budgeted Amount: Actual Amount: Funding Source:
N/A N/A N/A
Recommendation:
Motion to adopt 2013 Budget Calendar as presented.
Supporting Documents:
1. See the attached memo from Sue Iverson dated April 30, 2012..
2. 2013 Budget Calendar.
'It
,i` RZN�HILLS
MEMORANDUM
DATE: April 30, 2012
TO: Honorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Sue Iverson,Director of Finance and Administrative Services
Kyle Howard, Finance Analyst
SUBJECT: 2013 Budget Calendar
Background
Each year the City Administrator is to submit a budget to the City Council. The Council
then adopts a preliminary budget and levy to certify to the county by September 15th of
each year. Once this preliminary levy is set, it cannot be increased — but may be
decreased. A final budget and levy are adopted by the City Council and certified to the
county by late December each year. By statute, the City Council is legally required to
adopt budgets for the general fund and all special revenue funds.
Discussion
In order to start the budget process, a budget calendar needs to be approved by the
council. Attached is a draft copy for council approval.
Council Action
A motion to approve the 2013 budget calendar as presented.
City Council Meeting
P:\Admin\Council\Agendas&Packet Information\2012\04-30-12 Reg Mtg\Packet
Information\2013_Budget_Calendar Memo.docx
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CITY OF ARDEN HILLS
2013 BUDGET CALENDAR
April 30, 2012 City Council Approval of Budget Instructions and Parameters.
May 1, 2012—June 1, 2012 Department Heads Prepare 2012-2016 CIP Requests and Background Material.
June 1,2012 Department head Submit CIP Requests to Finance Department.
June 4, 2012—June 8, 2012 City Administrator and Finance Director review Department
CIP Requests and Confer with Departments.
June 8, 2012 Forms Distributed to all Department Heads for 2013 Operating Budget.
June 13, 2012 2013-2017 CIP is drafted for Presentation to Council at work session.
June 18,2012 City Council Worksession to discuss 2013-2017 CIP.
June 11,2012—July 6, 2012 Department Heads Prepare Budgets and Background Material.,
July 6, 2012 Department Heads Submit Budget Requests to Finance department.
July 23,2012-July 27, 2012 City Administrator and Finance Director review Department Budgets and Confer
with Departments.
August 3,2012 Finance department completes Preliminary Revenue Estimates.
August 10, 2012 City Administrator Budget is drafted for Presentation to Council at work session.
August 20,2012 City Council work session to discuss Preliminary 2013 Budget.
September 4,2012 City Administrator's recommended Preliminary 2013 Budget distributed to the
City Council.
September 10, 2012 City Council adopts the Preliminary 2012 Property Tax Levy(Payable 2013)
September 10, 2012 Council Certifies date for public (TNT) hearing and continuation hearing (if
necessary)to county.
September 15, 2012 Finance Director submits preliminary 2012 property tax levy (Payable 2013) to
County for certification.
Mid-November Truth in Taxation Notices and Public Hearings Schedule distributed by County.
Early December Public Hearing for Budget and Levy Consideration.
Mid-December Continuation Hearing, Approval of Budget and Certification of Property Tax Levy
for submission to County.
Late December Finance Director Submits final levy to County and prepares Final
Budget Document.