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Home My WebLink About5C, Appointment of Deputy Clerk ,` IIkEN HILLS Request for Council Action 5C ................ ....... _ _........ ..... .......... ..._............ Prepared By: Sue Iverson, Director of Finance Council Meeting Date: April 30,2012 and Administrative Services Appointment of Deputy Clerk Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Recommendation: Approve appointment of Amy Died to the position of Deputy Clerk for the City of Arden Hills at Pay Grade 7, Step 3, which is a salary of $55,086, contingent upon satisfactory reference and background checks. SupportinE Documents: 1. Memorandum from Sue Iverson dated April 30, 2012. lt EN HILLS MEMORANDUM DATE: April 30, 2012 TO: Honorable Mayor and City Council Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Appointment of Deputy Clerk Background The City currently has a vacancy in the position of Deputy Clerk. The top priority is to fill the Deputy Clerk position to ensure the City's official administrative activities, as listed in the attached Deputy Clerk job description, continue to be effectively carried out. This workload has temporarily been absorbed by the Finance and Office Support staff. Discussion There were 37 applicants for this position. Six applicants were interviewed by the City Administrator and Director of Finance and Administrative Services and two of these applicants were brought back for second interviews. The person staff believes is the top candidate is Amy Dietl. Attached, under separate cover for Council review, is Amy's application. Criminal background checks have been completed, as well as professional evaluations. We are waiting for personal reference and background checks to be completed. All data received to this date has been satisfactory. Staff Recommendation Staff recommends appointing Amy Dietl to the position of Deputy Clerk for the City of Arden Hills at Pay Grade 7, Step 3, which is a salary of$55,086, contingent upon satisfactory reference and background checks. Office Use Date Received: -,4,R EN HILLS Application for Employment Interview Date: MAR 0 8 zot2 Interview Time: CITY OF A DEN MIL S We welcome you as an applicant for employment with the City of Arden Hills,Minnesota. Your application will be considered with others in competition for the position in which you are interested. It is the policy and intent of the City of Arden Hills to provide equal opportunity employment to all persons. This policy prohibits discrimination because of race,color,sex,national origin,political affiliation,place of residence,marital status,sexual preference, status with regard to public assistance or disability,as is consistent with the City's policy of hiring a well-qualified person so as to maintain the high standards of public service required of all City employees. This policy applies to all phases of permanent and part-time employment. All information contained in or connected with this application will be considered personal and confidential and will be used only in conjunction with your possible employment by the City of Arden Hills. Please furnish us with complete information as outlined in this application.You are encouraged to attach any additional information or materials,which you believe qualify you for the position for which you are applying. Please print neatly in ink or use a typewriter. General Information Position Applying For Deputy Clerk Job Status Desired: X Full-Time Part-Time Temporary Seasonal Date Available to Start: Two weeks after job offer. Last Name: First Name: M.L: Dietl Amy A. Street Address: City: Count State: Zip. Home Phone No.: r- ^' Are you under 18 years of age? Yes No Are you willing to work overtime if required? Yes No Do you have authorization to work in the United States? Yes Education/Training How many years of education have you had? 1-12 13 14 15 16 17 18 19 20+ Diploma,Degree,Certificate Major School Name& Address of Credits Earned High School/GED: Moose Lake High School, 413 Birch Ave,Moose Lake MN Diploma College or University: University of MN-Duluth, 1049 University Dr., Duluth MN B.A. Criminology College or University: Graduate School: Technical: Technical: City of Arden Hills " 1245 West Highway 96,Arden Hills, MN 55112 * (651) 792-7800 List any correspondence courses,special courses,seminars,workshops,and/or training programs you have attended,or registrations,licenses, or certificates you have that might relate to this position. Please review the job description before responding. Minnesota Certified Municipal Clerk(MCMC); Certified as a Municipal Election Administrator; Dreamweaver MX Level 1 (New Horizons Computer Learning Center)certificate of completion(website software);Adobe Acrobat Reader(4-hour course through Anoka Technical College); Stephen Wilbers'Good Writing for Good Results; Liquor License Training for City Clerks in 2011 Driver's License Information Do you have a valid driver's license? Yes No Driver's License No.: State of Issuance: MN Class: D Expiration: Clerical and Accounting Positions Only Typing WPM: 65 Can you operate: Dictation Equipment X Personal Computer/Word Process;Brand: Check other office equipment you can operate proficiently: X Copier X Fax X Telephone Console X 10-Key Adding Machine X Other: Scanner, Digital Recorders List any computer software you can operate proficiently: Microsoft Office Suite; LaserFiche; AgendaQuick; PIMS; Dreamweaver; FrontPage; Drupal Labor and Skilled Trade Positions Only Apprenticeship(s)served or trades teamed: List all machines and equipment that you have experience operating: Please Note: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment. City of Arden Hills * 1245 West Highway 96, Arden Hills, MN 55112 * (651)792-7800 MEMENNEEMENEEMEEN Employrilrent History Experience and training ratings are determined by this information. Please be complete. List most recent employers first.(Use additional sheets if necessary.) Present or Last Employer City of Ramsey Address City State Zip 7550 Sunwood Drive NW Ramsey MN 55303 Supervisor Title&Name P .r-r, May we contact? Heidi Nelson, Deputy City Administrator Yes No Dates of Employment Hours Worked/Week Jol Titt'e Last Salary or Hourly Wage October 2010 -Present 40 hours/week Deputy Clerk $25.11/hr Reason for Leaving: I am still with the City of Ramsey Specific Duties: provide supervision of assigned clerical staff and functions;provide backup to City Clerk in all aspects of council operations, elections, and licensing; city's Facebook Administrator; city webmaster and responsible for website content management; records management; update and post meeting schedule;publications; agenda packet preparation;update City Code; oversee design,publication, and distribution of city newsletter; responsible for updating digital community sign located along Highway 10; Administrator of city mobile phone account; FCC radio licensing; organization of city fleet list/inventory; coordinator of confidential document destruction; maintain email listserve, and send email notifications to listserve groups as needed;prepare and discuss performance reviews; approve work schedules,timesheets and vacation requests; and provide work assignments, training, and review quality and quantity of work of administrative services receptionist/secretarial staff;provide back up to the IT Manager Employer City of Ramsey Address City State Zip Supervisor Title&Name Phone No. May we contact? ( ) Yes No Dates of Employment Hours Worked/Week Job Title Last Salary or Hourly Wage August 2002 -October 2010 Reason for Leaving: Position was reclassified and was given Deputy City Clerk title in October 2010. Specific Duties: I had all the same job duties as above, except the supervision of clerical staff. I have been with the City of Ramsey since August of 2002,but upon completing my Municipal Clerk Certification,I was given the Deputy City Clerk title. City of Arden Hills * 1245 West Highway 96, Arden Hills, MN 55112 * (651) 792-7800 Employer US Banff: Address City State Zip 1010 S. 7th Street Minneapolis MN Supervisor Title&Name P May we contact? Diane Morse, Business Analyst Manager Yes No Dates of Employment Hours Worked/Week jVU I ILIe - Last Salary or Hourly Wage July 2000 -July 2001 40+/per week uali Assurance Manager Reason for Leaving: Departmental Lay-off s Specific Duties: Managed the department responsible for all implementations of new and existing Corporate and Purchasing card relationships. Developed implementation time lines and service level agreements. Human Resources duties, including interviewing,hiring,training,managing schedules,preparing performance evaluations, and daily management of two departments. Prepared departmental budget. Prepared statistical reports of department job flow of completed work, errors, and length of time to complete work. Implemented a quality check process within the department which required assigned employees to review each other's work for accuracy and completeness. Our department consistently operated at a 99% quality level. Employer US Bank Address City State Zip 1010 S. 7th Street Minnea olis MN Supervisor Title&Name Phone No May we contact? Diane Morse Business Analyst Manager ( �►) _ Yes No Dates of Employment Hours Worked/Week Job Title Commercial Last Salary or Hourly Wage October 1998 -July 2000 40+/week I App. Processing Manager Reason for Leaving: Promoted to Qualily Assurance Manager Specific Duties: Managed a staff of five individuals who processed Corporate and Purchasing credit card applications. Provided training to new employees, as well as other departments. Worked with a temporary employment service,as we utilized temporary help on a regular basis. Trained and quality checked work performed by temporary employees. Implemented a scanning and imaging system to electronically process credit card applications. Submitted employee payroll and maintained employee files. Have you ever been terminated from a previous employer? Yes No If yes,state the name and address of company,date of determination,and reason for termination(do not include layoff or staff reduction). City of Arden Hills " 1245 West Highway 96, Arden Hills, MN 55112 * (651) 792-7800 Supervision Have you ever supervised people? Yes No Company Name City of Ramsey and US Bank Check the functions you have performed as a supervisor: X Interviewed Candidates X Conducted Performance Appraisals X Disciplined Employees X Hired/Recommended for Hire X Recommended Salary Adjustments X Terminated Employees X Established Objectives Military Experience Complete this section only if you served in the U.S.Armed Forces. Describe your duties and any special training: Branch of Service Period of Active Duty From To Rank at Discharge Type of Discharge Date of Final Discharge Volunteer/Unsalaried Experience Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Skills Learned Volunteer Organization Position Held Street City State Zip Immediate Supervisor Phone No. Dates of Participation Hours Per Week Inearned Accommodations Do you have any physical or health limitations that would require special or reasonable accommodations by the City: Yes No If yes,please describe the nature of the accommodation: City of Arden Hills . 1245 West Highway 96, Arden Hills, MN 55112 * (651)792-7800 Employment of Relatives List any relatives currently employed by the City of Arden Hills Name Relationship To You None Personal References (Not former employees or relatives) Name and Occupation Address Phone Number Tennesseen Warning/Data Practices Notice to All Applicants The Minnesota Government Data Practices Act requires that you be informed of the purposes and intended uses of the information you provided to the City of Arden Hills during the application process or during employment. Any information about yourself that you provide will be used to identify you as an applicant and to assess your qualifications for employment with the City. if you wish to be considered for employment, you are required to provide the information requested in the Application for Employment. If you refuse to supply information requested by the City,it may mean your application will not be considered. You are hereby advised that, under Minnesota law,the following information given by an applicant is considered to be up blic: veteran status, relevant test scores,rank on our eligible list;job history;education and training;work availability. As an applicant, your name is considered rip vate until you are certified as eligible for appointment to a position or when applicants are considered by the appointing authority to be finalists for a position with the City of Arden Hills. "Finalist"means an individual who is selected to be interviewed by the appointing authority prior to selection. The data concerning you,which is placed in your application folder or in your personnel file and which is not listed as public, is private. This private date will be shared with you and those members of the City staff who need it to process the application,update your personnel record, evaluate your work performance and if you are handicapped,provide the necessary accommodations. It may also be shared with the following: persons authorized to have access to the information under State or Federal law; persons authorized by Court Order to have access to the information;and persons to whom you consent in writing to have access to the information. With the exception of racial and ethnic data, the data you give us about yourself is needed to identify you and to assist determining your suitability for the position for which you are applying. Racial and ethnic data re used in summary form by the City's Affirmative Action Program to monitor protected class employment and to meet Federal, State, and Local reporting requirements. Furnishing racial and ethnic data about yourself,as well as your social security number,is voluntary. I certify that answers herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this Application for Employment as may be necessary in arriving at an employment decision. I understand that this application is not,and is not intended,to be a contract for employment. In the vent of employment,I understand that false or misleading information given in my application,or interview(s),may result in discharge. I understand also,that I am required to abide by all rules and regulations of the City. I certify that I have read the"Notice to Application"regarding the Minnesota Data Practices Ace(MN Statutes 1301-1390),and I understand my rights as a subject of date. Applicant Signature: Date: —7 �-- City of Arden Hills " 45 West Highway 96, Arden Hills, MN 55112 * (651)792-7800