HomeMy WebLinkAbout8A, Lift Station #1 and #12 Reconstruction Bids �-SVEN,HILLS
Request for Council Action 8A
Prepared By: Terry Maurer, Public Works Director Council Meeting Date: April 30,2012
Lift Station #1 and#12 Reconstruction Bids
Budgeted Amount: Actual Amount: Funding Source:
$410,000 $417,738.45 Sanitary Sewer Utility Fund
Recommendation:
Staff would recommend that the City Council award the bid for the reconstruction of Lift Stations#1 and
#12 to Magney Construction including Alternate 1.0 for the new forcemain at Lift Station #12 as the
lowest responsible bidder in the amount of$291,620. Staff would also recommend that the City Council
authorize the purchase of pumps and equipment for Lift Stations #1 and #12 from Electric Pump
Company in the amount of$100,118.46.
Supporting Documents:
1. Memorandum from Terry Maurer,Public Works Director.
2. Minutes from January 30, 2011 City Council meeting.
3. Exhibit showing the location of lift station#I and#12.
4. April 18, 2012,bid tabulation with letter summarizing the bids.
5. Quote from Electric Pump Company.
6. 2013 CIP
EN HILLS
MEMORANDUM
DATE: April 30,2012
TO: Honorable Mayor and City Councilmembers
Patrick Klaers, City Administrator
FROM: Terry Maurer, Public Works Director `�"
SUBJECT: Lift Station #1 and #12 Reconstruction Bids
BackV,round
At the January 30, 2012, Council meeting a motion was passed unanimously to direct the
Public Works Director to move forward with obtaining bids for the upgrade of Lift
Station 41 and #12. Attached are the minutes from that Council meeting and an exhibit
showing the location of these two lift stations. As the Council is aware, staff has been
working towards standardizing all fourteen City lift stations with similar pumps, controls
and equipment. Due to this effort staff decided the most cost-effective method to bid the
reconstruction of the two lift stations was for the City to purchase the pumps, controls
and other equipment and have the contractor who put in the new structures install the
City purchased equipment. That way there is no question the City gets the pumps,
controls and equipment they want and maybe save a little contractor overhead.
At Lift Station #12 the forcemain, that runs east to New Brighton Road and then north
about 700 feet in total, has had several breaks over the past few years. Therefore, an
alternate bid item to directional bore a new plastic forcemain was included in the project.
Bids were received on Wednesday April 18, 2012. A total of four bids were received.
The following table provides the bidder's name and their bid. Also the bid tabulation is
attached together with a letter summarizing the bids and reviewing the low bid from
Elfering and Associates who assisted the staff with the design of the project.
Bidder Base Bid Alternate Bid Total Bid
Magney Construction $266,800.00 $24,820.00 $291,620.00
Northdale Construction $273,000.00 $25,404.00 $298,404.00
Min er Construction $276,830.00 $28,579.50 $305,409.50
Geislinger& Sons $294,000.00 $16,060.00 $310,060.00
City Council Meeting
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Page 1 of 2
The City supplied equipment would be purchased from Electric Pump Company and
would be exactly the same for each of the two lift stations. Attached is the quote from
Electric Pump Company. For each lift station the pumps would cost $18,850 and the
control panel would cost $28,000. Sales tax of 6.875% would need to be added to this
price for a total of$50,059.23 per lift station.
The Capital Improvement Plan (CIP)has an item in it in 2013 for rebuilding these two lift
stations at a cost of$410,000 (a copy of this item is attached). Based on the low bid from
Magney Construction and the quote for a pump and control panel from Electric Pump
Company, the following table summarizes the total project cost.
Total Project Cost Summa
Magney Construction Bid (rebuild lift station#1 ) $266,800
Magney Construction Bid Alternate (replace forcemain $24,820
lift station#12)
Electric Pump Quote (pumps &control panel with tax) $100,118.46
Overhead Costs (design, geotechnical, construction $26,000
engineer)
Total Project Cost $417,738.45
i
Council Action Requested
Staff would recommend that the City Council award the bid for the reconstruction of Lift
Stations #1 and #12 to Magney Construction including Alternate 1.0 for the new
forcemain at Lift Station #12 as the lowest responsible bidder in the amount of$291,620.
Staff would also recommend that the City Council authorize the purchase of pumps and
equipment for Lift Stations #1 and #12 from Electric Pump Company in the amount of
$100,118.46.
City Council Meeting
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ARDEN HILLS REGULAR CITY COUNCIL MEETNG—JANUARY 30, 2012 6
Public Works Director Maurer responded that these improvements will result in much better
controls on our system. In response to the question regarding cost, he explained there will be an
additional expense for a master electrician to actually make the connection of the new pumps to
the system. That expense will be rather modest and can come out of the Public Works sewer
operating budget.
Councilmember Holmes asked if the City has any assurance that Flygt Pump won't go out of
business like the company whose pumps are currently in use. She agreed that standardizing the
pumps for all the lift stations is a good idea.
Public Works Director Maurer stated there are no assurances, however, Flygt Pump has been in
business about 40 years. He added that Public Works staff visited the Flygt Pump facility and
reviewed their maintenance program and feel very comfortable recommending them.
Councilmember Holden questioned how many lift stations will have the OmniSite feature if this
proposal is approved this evening and when it will be installed on the other lift stations.
Public Works Director Maurer responded that five lift stations will have the OmniSite feature;
#2, #5, #7, #8, and #13. It will be installed on the rest of the lift stations by working through the
CIP process.
Councilmember Holden asked if the intent is to reuse the Pump X's being removed.
Public Works Director Maurer responded that the Pump X's they will be removing will just
have scrap value so they'll strip off any parts they may be able to use at other Pump X's still in
use.
Councilmember Holmes stated there does not appear to be a problem with Lift Station #2 at the
moment.
Public Works Director Maurer explained that there isn't currently a problem with #2 but it is
one of the larger lift stations.
MOTION: Councilmember Holden moved and Councilmember Holmes seconded that
the City move forward with the upgrade of Lift Stations #2, 5, 7, and 8 with
the cost not to exceed $243,500. Motion carried unanimously (5-0).
MOTION: Councilmember Holden moved and Councilmember Holmes seconded that
the Public Works Director move forward with obtaining bids for the upgrade
of Lift Stations #1 and 12. Motion carried unanimously (5-0).
9. UNFINISHED BUSINESS
A. Approve Resolution 2012-006 Supporting the Efforts of the City of Arden Hills
Becoming a Beyond the Yellow Ribbon Community
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April 25, 2012
File: 170010E - 0060
Mr. Terry Maurer, Public Works Director
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
RE: Lift Station 1 and 12 Improvements
Recommendation of Award
Dear Mr. Maurer:
Bids were opened for the above referenced project at 11:30 a.m. on Wednesday, April
18, 2012 in accordance with the Advertisement for Bids. The project consists of the
rehabilitation of Lift Station 1, which is located at 3196 Cleveland Avenue N, and Lift
Station 12, which is located at 1965 Thom Drive. The project also included an Alternate
Schedule for replacement of the forcemain at Lift Station 12.
Four (4) bids were received from the following companies listed below from lowest to
highest total bid:
Corporation Total Base Bid Alternate Total Bid
Magney Construction $266,800.00 $24,820.00 $291,620.00
Northdale Construction, Co. $273,000.00 $25,404.00 $298,404.00
Minger Construction $276,830.00 $28,579.50 $305,409.50
Geislinger and Sons $294,000.00 $16,060.00 $310,060.00
Based on the bids received, Magney Construction is the low bidder. The low bid
received appears to be competitive and the bids have been reviewed for errors and/or
omissions. Magney Construction has completed similar work for other municipalities
including St. Louis Park, Eden Prairie, and Spring Lake Park. We would consider them
to be a responsible and responsive bidder.
We have discussed the project with Magney Construction and they are prepared to meet
the construction schedule laid out in the specifications. If the City proceeds with award
of the project they are prepared to start by the end of May.
If you have any questions relative to this proposal, please me at 763-780-0450 ext 2.
Sincerely,
Elfering &Associates
Kristie Elfering, P.
10062 Flanders Court NE, Blaine, MN 55449—Ph:(763)780-0450—Fax:(763)780-0452
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4
ELECTRIC PUMP
201 4 1h Ave. SW PH# (800)383-7867
New Prague, MN 56071 FAX# (952)758-7778
Date: 4-16-12
Project Name: Lift Station#1 and#12
Location: Arden Hills, MN
Engineer: Elfering Engineering
Regarding the above project,Electric Pump is pleased to submit this proposal for the
following equipment.
LS#1 Pumps
Two (2) Flygt submersible pump model NP3102. The pump will be 1745rpm. An air filled 5hp,
230-volt, 3 phase motor will drive the pump. FLS and 1-50' of power cable included.
The impeller will be Class 35B gray cast iron, dynamically balanced throughout.
Standard Flygt paint.
Accessories:
Two (2) 4" Discharge assembly(eccentric reducer is by the contractor)
Two (2) 2" SS upper guide bar bracket(standard bracket only)
Two (2) 2" Intermediate Guide Rail Bracket(standard bracket only)
Fifty (50') SS Guide Rail Per Pump (23' Depth)
One(1) SS cable holder
Two (2) SS Chain assembly for lifting
Two (2) Modules for thermal and moisture monitoring (will ship to your panel mfr)
One (1) 30"x48"Access hatch for Pumps
One (1) 24"00"Access Hatch for Valve Vault
Total Price: $ 18,850.00* (no tax included)
Start-up and Freight are Included
4
�F
ELECTRIC PUMP
201 4 Ave. SW PH# (800)383-7867
New Prague, MN 56071 FAX# (952)758-7778
Lift Station#1 Control Panel
NEMA 4X, 304 SS, Double Door Enclosure with 3 Pt. Pad-Lockable Handle, 18" Legs, Drip
Shield, and Louvered/Filtered Skirts Front and Back. (NOTE: Legs and Skirts may be shipped
loose on some enclosures due to height limitations from shipping companies.)
Duplex Control Panel.
. Aluminum Inner Door, 150 Deg. Opening with %" Breaks on all sides.
100A 65KAIC Main and Emergency Circuit Breaker with Thru Inner Door Mounted Slide-Lock
Operator.
100A Generator Receptacle with Angle Adaptor. (To Insure Proper Unit is Supplied, Manufacturer
Verification is needed before Submittal Request or Release to Production.)
80KA T.V.S.S.
Fused Phase Monitor.
15A GFCI, Inner Door Mounted, Line Powered.
65KAIC Thermal-Magnetic Pump and Transformer Breakers,with Thru Inner Door Mounted Pad-
Lockable Operators.
Pump Circuit Breaker Auxiliary Contacts for Alarm.
. Fused Control Power Transformer.
200 Watt Strip Heater,with T'Stat.
Power Factor Correction Capacitors, Each Pump,with Blown Fuse Indication.
NEMA Rated Starters with Ambient Compensated Overloads and Thru Inner Door Reset Push
Buttons.
. MOSF Series SF/HT Modules, Inner Door Mounted.
LC150 &CB1000 Installed.
Pump Fail and Pump Overload Circuitry.
. 30mm L.E.D. Lights and Non-Illuminated Switches.
. Run Light Each Pump.
Called Light Each Pump.
Fail Light Each Pump.
Low Level/High Level Pilot Lights.
Elapsed Time Meter Each Pump.
Both Pumps Run Time Meter.
Seal Fail Bypass Switch, Each Pump.
. Generator Pump Run Select Switch is Included to Match Other Stations, but Not Needed, as
100A is Sufficient for Complete Station
Top Mounted Red Lexan Alarm Light with Horn and Silence.
OmniSite XR50 Installed.
I.S. Barrier for Transmitter Installed.
Terminal Strip.
UL698A Listed
Total Price: $28,000.00* (no tax included)
Start-up and Freight are Included
4J9P
ELECTRIC PUMP
201 4 1h Ave. SW PH# (800)383-7867
New Prague, MN 56071 FAX# (952)758-7778
LS#12 Pumps
Two(2)Flygt submersible pump model NP3102. The pump will be 1745rpm. An air filled 5hp,230-volt,
3 phase motor will drive the pump. FLS and 1-50' of power cable included. The impeller will
be Class 35B gray cast iron,dynamically balanced throughout. Standard Flygt paint.
Accessories:
Two(2)4"Discharge assembly(eccentric reducer is by the contractor)
Two(2)2"SS upper guide bar bracket(standard bracket only)
Two(2)2"Intermediate Guide Rail Bracket(standard bracket only)
Fifty(50') SS Guide Rail Per Pump (23' Depth)
One(1) SS cable holder
Two(2) SS Chain assembly for lifting
Two(2)Modules for thermal and moisture monitoring(will ship to your panel mfr)
One(1) 30"x48"Access hatch for Pumps
One(1)24"00"Access Hatch for Valve Vault
Total Price: $ 18,850.00*(no tax included)
Start-up and Freight are Included
Lift Station#12 Control Panel
• NEMA 4X, 304 SS, Double Door Enclosure with 3 Pt. Pad-Lockable Handle, 18" Legs, Drip
Shield, and Louvered/Filtered Skirts Front and Back. (NOTE: Legs and Skirts may be shipped
loose on some enclosures due to height limitations from shipping companies.)
Duplex Control Panel.
Aluminum Inner Door, 150 Deg. Opening with 3/" Breaks on all sides.
100A 65KAIC Main and Emergency Circuit Breaker with Thru Inner Door Mounted Slide-Lock
Operator.
. 100A Generator Receptacle with Angle Adaptor. (To Insure Proper Unit is Supplied, Manufacturer
Verification is needed before Submittal Request or Release to Production.)
• 80KA T.V.S.S.
• Fused Phase Monitor.
. 15A GFCI, Inner Door Mounted, Line Powered.
• 65KAIC Thermal-Magnetic Pump and Transformer Breakers,with Thru Inner Door Mounted Pad-
Lockable Operators.
Pump Circuit Breaker Auxiliary Contacts for Alarm.
Fused Control Power Transformer.
• 200 Watt Strip Heater,with T'Stat.
• Power Factor Correction Capacitors, Each Pump,with Blown Fuse Indication.
• NEMA Rated Starters with Ambient Compensated Overloads and Thru Inner Door Reset Push
Buttons.
• MOSF Series SF/HT Modules, Inner Door Mounted.
• LC150 &CB1000 Installed.
. Pump Fail and Pump Overload Circuitry.
• 30mm L.E.D. Lights and Non-Illuminated Switches.
• Run Light Each Pump.
• Called Light Each Pump.
. Fail Light Each Pump.
Cont.
4
ELECTRIC PUMP
2014 1h Ave. SW PH# (800)383-7867
New Prague, MN 56071 FAX# (952)758-7778
• Low Level/High Level Pilot Lights.
• Elapsed Time Meter Each Pump.
• Both Pumps Run Time Meter.
• Seal Fail Bypass Switch, Each Pump.
• Generator Pump Run Select Switch is Included to Match Other Stations, but Not Needed, as
100A is Sufficient for Complete Station
• Top Mounted Red Lexan Alarm Light with Horn and Silence.
• OmniSite XR50 Installed.
• I.S. Barrier for Transmitter Installed.
• Terminal Strip.
• UL698A Listed
Total Price: $28,000.00* (no tax included)
Start-up and Freight are Included
Note: Hoist,Controls,Anchor Bolts,Junction Box,Valves, Gauges, Piping and anything
not specifically mentioned in the above quote will be by the contractor. This quotation is
based on our interpretation of the plans and specifications received at time of this proposal.
This quote includes only material and services listed, and is subject to the correction of
errors due to vague specifications. Deviation from our proposal, either official or
otherwise, shall modify these prices.
If you have any questions or concerns, please feel free to call at 1-800-383-7867. Thank you for
your consideration.
Sincerely,
Brian Andreas
Capital Improvement Plan 2012 thri, 2016 Department Sanitary Sewer Department
Contact Public Works Director
City of Arden Hills, Minnesota
Type Improvement
Project# 14-Sew-001 Useful Life
Project Name Reconstruct Lift Stations 1 and 12 Category Utility Improvements
Priority n/a
Total Project Cost: $410,000
Description
Projected to replace lift stations 1 (3196 North Cleveland Avenue)and 12(1965 Thom Drive). The average life expectancy for a lift station is 25
years. New pumps and electrical panels would be installed. The new pumps and panels would be compatible with the other 14 lift stations located
throughout the City.
Engineering/Design already completed,however,a review should be completed to ensure no design modifications are needed.
NOTE:MOVED SCADA FROM 2012 TO 2014 AND MOVED LIFT STATION RECONSTRUCTION UP FROM 2014 TO 2013 TJM
Justification
The lift stations are over 40 years old and in need of replacement.
Expenditures 2012 2013 2014 2015 2016 Total
10,000 10,000
Planning/Design 400,000
Construction/Maintenance 400,000
Total
410,000 410,000
Funding Sources 2012 2013 2014 2015 2016 Total
Sanitary Sewer Utility Fund
410,000 410,000
Total 410,000 410,000
Budget Impact/Other
Pump repair costs should decrease as a result of this project.
Budget Items 2012 2013 2014 2015 2016 Total Future
Equipment and Vehicle repair 1,250 1,250 1,250 3,750 2,500
Total -1,250 •1,250 -1,250 -3,750 Total
Thursday,November 17,2011
Produced Using the Plan-It Capital Planning Sofri+are 52